AG 20-039 - KING COUNTY RETURN TO: Kristen Gregory EXT: 6769
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: PD
2. ORIGINATING STAFF PERSON: Casey Jones EXT: 6713 3. DATE REQ.BY:FEB,2020
4. TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
4 GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): �[INTERLOCAL
❑ OTHER
5. PROJECT NAME: PSERN radio end user service level agreement
6. NAME OF CONTRACTOR: .r1 _✓_�
ADDRESS: t �. - c� UrL TELEPHONE - ` ��
E-MAIL: �{ E tZ M -- a FAX:
SIGNATURE NAME: t 1- L TITLE
7. EXHIBITS AND ATTACHMENTS:O SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE A ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: 6.4 ( &0 COMPLETION DATE:A".
9. TOTAL COMPENSATION$fA( At (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:❑YEs ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ _
IS SALES TAX OWED ®YES ONO IF YES,$ PAID BY.❑CONTRACTOR❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
❑ PROJECT MANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW _ jy��
11. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCILAPPROVALDATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: _
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
I f fl AL/DATE SIGNED
❑ LAW EPARTM ENT
pAfGNATORY(MAYOR OR DIRECTOR)
❑ CITY CLERK
IxASSIGNED AG# AG# �r ]r
❑ SIGNED COPY RETURNED DATE SENT:
COMMENTS:
2/2017
RADIO END USER SERVICE LEVEL AGREEMENT
This agreement between agency radio users and King County is intended to ensure that
expectations and requirements for equipment management and participation in the radio network are
clear, and that agency radio users meet necessary maintenance and network participation standards
that will support the successful functioning of the Puget Sound Emergency Radio network,avoiding
unnecessary costs and disruptions for the many network participants. This agreement is in accordance
with the Puget Sound Emergency Radio Network Implementation Period Interlocal Agreement of 2015.
City of Federal Way Police Department("End User Agency")and King County("County")(individually,a
"Party"and collectively,the"Parties")enter this Radio End User Service Level Agreement
("Agreement")on this Ll day of _200 0 . Inconsideration of the mutual covenants
contained herein,the sufficiency of which is hereby acknowledged,the Parties agree as follows:
1. DEFINITIONS
1.1 Words and terms shall be given their ordinary and usual meanings except as provided in this
section or in parentheticals following the definition of a particular term.
1.1.1 Accessory means all materials, special tools and any other items necessary to secure,
install,operate and maintain Subscriber Equipment including:device cradles;mounting and
installation hardware; power, Ethernet and any other wiring or cables and connectors;
strain-relief materials;wire ties; cable labels; pre-assembled wiring harnesses of prescribed
length for each vehicle type;fuses and circuit breakers;seals;adhesives;screws,bolts,
washers,nuts and grommets;special tools; power supply and power conditioning devices;
antennas; microphones;speakers;chargers;and holsters that are purchased by the PSERN
Project for the End User Agency. [this is opposed to an accessory(lower case)that is
something not provided by PSERN and which is an optional addition purchased at the
expense of the End User Agency]
1.1.2 Advanced System Key means hardware attached to a computerto enable critical
parameters to be programmed in subscriber equipment.
1.1.3 Confidential Information means any information in written,graphic,verbal,or machine-
recognizable form that is:(a) related to the PSERN System; (b)provided to the End User
Agency by the Contractor,the Service Provider,or the Service Provider's contractor;and (c)
marked or identified as"confidential,""proprietary,""trade secret"or similar designation.
1.1.4 Contract(or Vendor Contract) means the Counts contract with Motorola Solutions, Inc.,
King County Contract Number 5729347.
1.1.5 Control Station means all Equipment and Software provided under the Contract that is
required to meet the Contract requirements for control stations.
1.1.6 Contractor means Motorola Solutions, Inc.the company hired by King County to provide
services for the construction,operation, maintenance or other support of PSERN.
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1.1.7 Emergency means an unforeseen circumstance that causes or may reasonably be expected
to cause a decrease or loss in network clarity, capacity, coverage, reliability,security,
features,or functions.
1.1.8 End User Agency in the singular means the entity that is a party to this Agreement with the
County. In the plural, End User Agencies means all entities that are parties to agreements
with the County with terms substantially similar to terms in this Agreement.
1.1.9 Equipment means all components of the radio system infrastructure including the land
mobile radio equipment and software, DC power equipment and software, site video and
alarming equipment and software,backhaul equipment and software,and console system
equipment and software owned by the County or PSERN Operator and used by the End
User Agency pursuant to this Agreement.The term does not include Subscriber Radios.
[NOTE:When the lower case word,"equipment," is used in this Agreement,that use is not
intended to be the defined use of the term "Equipment."]
1.1.10 Field Servicer(Servicer)means a PSERN Operator employee,contractor,or subcontractor
whose job duties include traveling to sites to repair site electronics that cannot be repaired
remotely.
1.1.11 Full System Acceptance(FSA)means the determination issued to the Contractor upon
satisfactorily completing the final system acceptance phase milestone.
1.1.12 Government Approvals means all necessary federal,state and local licenses,permits,and
approvals for the improvements needed for the construction,Equipment installation,and
operation of PSERN.
1.1.13 Implementation Period means the period of time defined as such in the Implementation
Period ILA.
1.1.14 Implementation Period IIA means the Puget Sound Emergency Radio Network
Implementation Period Interlocal Cooperation Agreement.
1.1.15 Joint Board means the PSERN Project governing board formed under the Implementation
Period ILA.
1.1.16 KCERCS means the County-wide Emergency land mobile radio system established under
the King County Emergency Radio Communication System Interlocal Agreement.
1.1.17 Master Advanced System Key means a device used to create and configure an Advanced
System Key.
1.1.18 Mobile Radio means all Equipment and Software provided under the Contract that is
required to meet the Contract requirements for the mobile radios.
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1.1.19 Monitoring means real-time fault checking on a continuous basis using tools for remote
checking and event characterization.
1.1.20 Monthly Fee(or Fee)means the monthly charge paid by the End User Agency to the
Service Provider after FSA for the Service Provider's operation and maintenance of PSERN
and for the End User Agency's use of PSERN.
1.1.21 Mutual Aid Radios means an end user radio from a foreign system ID which may include a
Mobile, Portable or Control Station radio which has been authorized and programmed to
operate on the PSERN System in only a mutual aid capacity.
1.1.22 Operations Period means the period of time as defined as such in the Operations Period
ILA.
1.1.23 Operations Period ILA means the Puget Sound Emergency Radio Network Operations
Period Interlocal Cooperation Agreement as executed and amended.
1.1.24 Part 90 means Part 90 of Title 47 of the Code of Federal Regulations(CFR).
1.1.25 Portable Radio means all Equipment and Software provided under the Contract that is
required to meet the Contract specifications for the portable radios.
1.1.26 Premises means the areas near and in the End User Agency's location:the area used for
staging and construction;the area Equipment will be installed and occupy inside the End
User Agency's location;the area between the right-of-way and Equipment the Service
Provider will use for access to the Equipment; and the area between the right-of-way and
Equipment to be used for the installation and maintenance of utilities, if any.
1.1.27 PSERN Board means initially the Joint Board formed under the Implementation Period ILA,
and later the board of directors for the PSERN Operator when it is formed and assumes the
ownership,operations, and governance of PSERN.
1.1.28 PSERN Project means all authorized activities relating to the planning,analysis,design,
development,acquisition,site development, installation,testing,training, and operation of
the PSERN until FSA,starting-up a new Service Provider,transferring the PSERN to same,
and any decommissioning,contract close-out and other project completion activities.
1.1.29 PSERN Operator means the agency that will be established by the parties to the
Implementation Period ILA under chapter 39.34 RCW to take over PSERN's ownership,
operation,and governance after FSA.
1.1.30 Radio Shop means a facility that is authorized by Contractor to perform installation,
maintenance,programming and repair work on Subscriber Radios.
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1.1.31 Rate Stabilization Allocation means those funds in the PSERN Project budget totaling
$2,619,406 earmarked to offset rate increases for End User Agencies and to be distributed
via a formula determined by the PSERN Board.
1.1.32 Resolution Time means the period measured between the earlier of the time when the
Service Provider learns of a problem or receives the repair request and the time the Service
Provider deems that it has fixed the problem and notified the End User Agency of the
resolution.
1.1.33 Response Time means the period measured between the earlier of the time when the
Service Provider learns of a problem or receives a repair request for a problem,and the
time the Service Provider has begun actively working on the service request.
1.1.34 Service Provider(or Operator)means the County during the Implementation Period and
up until the transfer of ownership,operation,and governance of PSERN to the PSERN
Operator. After the transfer,Service Provider means the PSERN Operator who is
responsible forthe day-to-day operation and maintenance of PSERN. Service Provider also
includes the Service Provider's employees,agents,consultants,contractors,
subcontractors, permittees,successors and assigns.
1.1.35 Subscriber Radios means paying End User Agency radios whose home system is PSERN and
includes Mobile(vehicular), Portable(handheld),Control Station or consolette radios which
have been authorized and programmed to operate on the System and are owned by the
End User Agencies.
1.1.36 Update means revisions as required for the continued operation and maintenance of the
Equipment software including error corrections, bug fixes,work-arounds, patches,anti-
virus definitions, intrusion detection sensor signatures,changes in third party software or
changes to software and Equipment required to accommodate such third party software
changes and any other fixes and changes not constituting an Upgrade.
1.1.37 Upgrade means migrating to a new platform or adding features through changes to
equipment and/or software.
1.1.38 User means an employee,agent,or volunteer of an organization authorized to use PSERN.
1.1.39 Warranty Period means the period beginning when the Equipment is made operational by
the Contractor and extending for two(2)years after Full System Acceptance,as defined in
the Contract.
1.1.40 Template means a master codeplug for a specific set of radios that is used to create an
Equipment codeplug with the specific radio information required for the configuration of a
Portable,Mobile or Control Station Radio.The Template includes ergonomic settings,
PSERN radio system information,and Mutual Aid Radio systems information that is
programmed into the radio to allow operations on PSERN, KCERCS or other radio systems.
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2. INITIAL EQUIPMENT REPLACEMENT
2.1 By and through the Contractor,the County will replace the End User Agency's existing radios with
Subscriber Radios in the numbers and of the types specified in Exhibit 1.
2.2 Subscriber Radios will be standardized with features,functions and Accessories chosen to make
them suitable for use by End User Agencies. The End User Agencies may purchase additional
Subscriber Radios,features,and accessories. The method and timing of payment for additional
equipment will be established by the Joint Board.
2.3 Subscriber Radios will be issued according to the policies of the Joint Board as listed below,and
as amended by the Joint Board:
Only For KCERCS Customers:
2.3.1 The PSERN Project will replace governmental agency and hospital agency active radios
that were activated,into KCERCS zone controllers as active radios and assigned IDs 120
days prior to the first End User Agency's Subscriber Radio planned deployment and/or
installation dates;
2.3.2 Non-hospital private agencies that are on the KCERCS will have their radios replaced on a
1 for 1 basis according to the agency inventory records as of April 25,2019;
2.3.3 All End User Agency must turn an existing working radio in to the PSERN Project for each
Subscriber Radio provided by the Project to the End User Agency;
2.3.4 End User Agency may keep old radios not needed for Subscriber Radio exchange to use on
PSERN if they are approved by the Service Provider as meeting minimum PSERN software
configurations and manufacturers specifications;and
2.3.5 End User Agency will pay Monthly Fees for each of its Subscriber Radios unless exempted
otherwise by the policies of the Service Provider.
For all other agencies:
2.3.6 Agencies wanting to be on PSERN but not already on KCERCS maybe issued Subscriber
Radios pursuant to policies and terms and conditions adopted by the PSERN Board,but
only if they commit to remaining as an End User Agency for a minimum of 10 years.
2.4 By and through the Contractor,the County initially will configure, program,install and or deploy
the Subscriber Radios using the previous template and perform like for like programming. After
the initial templates are created and programmed,the PSERN Operator will be responsible for
archiving and centrally storing templates as well as infrastructure configuration changes within
the templates. The Radio Shops will be responsible for End User Agency configuration settings
only. The Master Advanced System Key shall be maintained by the PSERN Operator. The PSERN
Operator shall establish policies to determine which Subscriber Radio maintenance shops will be
eligible to receive a system key.
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2.5 The PSERN Operator will maintain a list of radios approved for use on the PSERN system.The End
User Agency agrees to use only approved radios on PSERN and to not program or cause radios to
be programmed in a way that they would operate in the P 25 Phase 1 mode of operation while
operating on PSERN.
2.6 The County will own the Equipment provided by the PSERN Project. After the new PSERN
Operator is formed,ownership of this Equipment shall be transferred to the PSERN Operator at
no cost to the End User Agency or to the PSERN Operator.
2.7 Ownership of County-purchased Subscriber Radios will be transferred to the End User Agency
within the same fiscal year that the Subscriber Radios are put into service provided that the
Subscriber Radios are put into service at least ninety(90)days prior to the end of the fiscal year.
If the Subscriber Radios are put into service less than ninety(90)days prior to the end of the
fiscal year,then ownership will be transferred within ninety(90)days from the date they are put
into service.
2.8 The Train-the-Trainer model will be used to train End User Agency staff to use the Subscriber
Radios. Each End User Agency shall designate staff to be trained,and supply that(those) name(s)
to the Service Provider. The trainers will receive detailed training on use of the Subscriber Radios
from the Contractor.
3 TRANSITION PLAN
3.1 The Service Provider and End User Agency will work with the Contractor to develop a mutually
agreeable written transition plan. The transition plan will be approved by the PSERN Joint Board.
3.2 The transition plan will include:
3.2.1 A list of equipment that the End User Agency shall receive as part of the PSERN Project;
3.2.2 An installation plan for all vehicles receiving equipment;
3.2.3 A plan describing how End User Agencies will migrate from analog to digital operations;
and
3.2.4 A plan describing the training plan for each End User Agency.
4 INSTALLATION AND TESTING
4.1 If the End User Agency has any special requirements pertaining to the disposition of its existing
radios it shall notify the Service Provider as soon as practicable, but no less than within five(5)
business days of receiving notification of installation and transition.
4.2 The Service Provider shall secure all Government Approvals required for the installation and
operation of the Subscriber Radios.
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4.3 All Subscriber Radios will be programmed and tested prior to deployment and/or installation by
the Contractor to determine if they are operating in accordance with manufacturer's
specifications.
4.4 The Service Provider will coordinate with the End User Agency regarding the installation schedule
as far in advance as possible, but no less than at least fifteen (15) business days in advance.
5 OPERATIONS
5.1 In implementing and managing PSERN,the Service Provider shall:
5.1.1 Be responsible for,or during the Warranty Period ensure the Contractor is responsible for,
the repair of defective Equipment, and for programming and installing Equipment
purchased and installed during the Implementation Period;
5.1.2 Monitor PSERN for proper operations in accordance with the standards specified herein
and monitor for any failure symptoms;
5.1.3 Maintain,operate, repair, Update, Upgrade and test PSERN in accordance with the
Equipment manufacturer's recommendations for routine maintenance;
5.1.4 Provide the End User Agency with a phone number and email address to report system
problems. The phone number shall be reachable and Monitored 24 hour X 7 day X 365
days per year;
5.1.5 Respond to network and Equipment problems in accordance with Response and
Resolution Tables contained in Exhibit 2;
5.1.6 Purchase the Contractor's Radio Service Advantage(RSA)product offering which will
provide 7 years of support for Subscriber Radios after the conclusion of the two-year
warranty period. During the 7 years of RSA support, End User Agencies will be able to
receive repairs to Subscriber radios without incurring Contractor's depot level repair costs.
However,any Subscriber Radio needing repair or replacement due to the intentional or
negligent act of the End User Agency, its agents,employees,or invitees,will be repaired
or replaced by the Radio Shop at the Radio End User Agency's cost.Such cost is in addition
to the Monthly Fee. Disputes regarding the responsibility for repair or replacement cost
will be resolved pursuant to Section 23;
5.1.7 Have factory-trained subject matter experts(Duty Technician(s))on staff who specialize in
the diagnosis,troubleshooting and resolution of network performance and Equipment
problems;
5.1.8 Have a Duty Technician to act as liaison between itself and the Contractor;
5.1.9 Resolve Equipment warranty claims with the Contractor;
5.1.10 Manage talkgroup site access profiles;
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5.1.11 Give the End User Agency at least thirty(30)days'notice before undertaking scheduled
activities that will interrupt or reduce service capacity by twenty-five percent(25%)or
more;
5.1.12 Centrally manage the distribution and archiving of regional encryption keys;
5.1.13 Centrally manage the creation of new talkgroups(however, per Section 5.3, End User
Agencies will own their own existing talkgroups);
5.1.14 Centrally archive templates for radio programming of End User Agency radios;
5.1.15 Centrally manage the use of integrated voice and data applications such as over-the-air
rekeying,over the air programming,outdoor location (GPS information)and radio
management;
5.1.16 Ensure public safety agencies have priority of service on the PSERN system;and
5.1.17 Maintain the PSERN system to the following standards as specified in the Contract and as
implemented by the Contractor prior to FSA:
5.1.17.1 Delivered Audio Quality 3.4;
5.1.17.2 97%reliability;
5.1.17.3 97%portable on-street coverage in the Primary Bounded Area;
5.1.17.4 95%portable on-street coverage in the Highway Buffer Covered Areas;
5.1.17.5 Grade of Service of 1.0;
5.1.17.6 99.999%availability of backhaul;
5.1.17.7 at least 17db added signal above the baseline PSERN design within the
designated in-building coverage areas(downtown Seattle,downtown Bellevue,
and north central Renton;and
5.1.17.8 Provide 97%portable on-street coverage in the in-building coverage areas. The
Contractor shall provide a System that achieves 97%SAR(service area
reliability).
5.2 Following execution of the Operations Period ILA and formation of the PSERN Operator,the
PSERN Operator shall:
5.2.1 Develop and adopt a maintenance&operations plan that includes:
5.2.1.1 Talkgroup prioritization levels and site authorizations;
5.2.1.2 Authorized template configuration changes by Radio Shops;
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5.2.1.3 System maintenance standards;
5.2.1.4 Technician/System manager administrative rights;
5.2.1.5 Training requirements for technical staff;
5.2.1.6 Distribution, management,and archiving of regional and End User Agency
encryption keys;
5.2.1.7 System key management and distribution;
5.2.1.8 OTAP/OTAR roles and responsibilities;
5.2.1.9 Issue resolution reporting procedures including system status,repairs made,
impacted area,etc.;
5.2.1.10 Continuity of operations procedures;
5.2.1.11 Procedures for End User agencies to add radios to their inventory at their own
cost;
5.2.1.12 Talkgroup sharing agreement requirements; and
5.2.1.13 Conventional channel sharing agreements.
5.2.2. Adopt policies governing the replacement, removal,and addition of Equipment under its
control;
5.2.3. Adopt policies related to the access of PSERN for mutual aid and/or interoperability
purposes;
5.2.4. Adopt policies defining the approved Equipment and Subscriber Radios authorized for use
in PSERN;
5.2.5. Adopt policies defining mandatory configuration settings that must be set into each
authorized Subscriber Radio;
5.2.6. Adopt and implement information assurance controls, policies,procedures and processes;
5.2.7. Adopt policies governing the change management program;
5.2.8. Work in partnership with the End User Agencies to develop and regularly report on
performance and operating metrics indicating system performance as well as the PSERN
Operator's ability to meet the End User Agencies service requirements;and
5.2.9. Upon request by End User Agencies, provide reports of system usage and equipment
inventories.
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5.3 In using the Equipment and PSERN,the End User Agency agrees to:
5.3.1 Be responsible for replacement at its cost of any Subscriber Radios that are stolen,
damaged, lost or which are determined by the End User Agency to be beyond their
expected life if not covered by the radio repair procedures as described in Section 5.4;
5.3.2 Use only radio codeplugs that have been configured by the PSERN Operator;
5.3.3 Create and distribute End User Agency encryption keys;
5.3.4 Own and control their own talkgroups;
5.3.5 Ensure all trunked radios are capable of being configured for P25 Phase II operation;
5.3.6 Prevent unauthorized and untrained personnel from accessing Subscriber Radios;
5.3.7 Promptly report Equipment and network problems to the Service Provider and indicate
the impact of the problem on the End User Agency(e.g.,if a channel is garbled,features
are not working correctly,or if coverage conditions in a known area have changed);
5.3.8 Comply with all applicable information assurance controls,policies, procedures,and
processes developed and implemented by the PSERN Operator;
5.3.9 Maintain an accurate system for tracking all Subscriber Radio purchased by the PSERN
Project or acquired by the End User Agency and immediately notify the System Provider if
the End User Agency knows or suspects that a Subscriber Radio has been lost,stolen,or
damaged so that the System Provider can take any necessary actions which may include
disabling the Subscriber Radio;
5.3.10 Not permanently transfer,dispose of,or allow an entity or individual outside the User
Agency to use Subscriber Radios without the PSERN Board's prior written approval for a
period of 7 years after Full System Acceptance (Any radios disposed of under this sub-
section shall be deprogrammed by a Radio Shop prior to disposal);
5.3.11 Assist the Service Provider in responding to any correspondence,complaint,information
request,or claim it receives that pertains to End User Agency operations;
5.3.12 Use a Radio Shop of its choice to perform all installation,maintenance,programming and
repair work on Subscriber radios;
5.3.13 Perform,or have performed, preventative maintenance of its Subscriber Radios in
accordance with manufacturer's recommendations and schedules;
5.3.14 Perform,or have performed, periodic Updates of subscriber operating system as
determined by the Service Provider;
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5.3.15 Allow Service Provider the right to inspect applicable Equipment which the End User
Agency controls access to in order to verify operations of the Equipment are within the
manufacturers specifications and Federal Communications Commission rules;and
5.3.16 Not modify Subscriber Radio hardware or software operating characteristics,such as
modifying the transmit power levels of mobile radios or replacing the antennas with
higher gain antennas on mobile or portable radios without the approval of the PSERN
Operator.
5.4 Radio Repair Procedures:
5.4.1 After initial Contractor installation and up to and during the Warranty Period,the End
User agency will use a Radio Shop of its choice to perform all installation, maintenance,
programming,and repair work on Subscriber Radios and ensure that during the two year
warranty period the Radio Shop will:
5.4.1.1 Initiate a service request with Contractor by requesting a Return Merchandise
Authorization(RMA);and
5.4.1.2 The Radio shop shall remove failed units from the vehicles and reinstall new units
and ship the units to Contractor.
5.4.2 Contractor will:
5.4.2.1 Provide the Radio Shop with an RMA,provide a new Subscriber Radio
replacement unit with the latest firmware release, and reimburse the Radio Shop
and End User Agency for their costs(including troubleshooting time,owner
travel time, removal and installation of the radio, reprogramming,and inventory
actions).
5.4.3 Upon completion of the warranty period:
5.4.3.1 The Radio Shop will initiate a service request via Motorola Online(MOL)and
reference the Contract Number(#5729347)for repair;
5.4.3.2 Contractor is responsible for inbound and outbound shipping and tracking of
each shipment;and
5.4.3.3 End User Agency may have to pay fees for the removal/installation of Mobile
Radios or Control Stations per any applicable Radio Shop service agreements and
rates.
5.5 The Change management program to be adopted pursuant to Section 5.2 shall be mutually
agreed to by the Parties and shall include:
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5.5.1 Request for change(RFC)documentation;
5.5.2 Classification of the RFC quantifying the risk/impact and the category;
5.5.2.1 Risk/Impact may be: low,medium, high;and
5.5.2.2 Category may be:standard or Emergency.
5.5.3 Assessment and Authorization of the RFC;
5.5.4 Communication with dispatch centers of the RFC's implications;
5.5.5 Implementation of the change;
5.5.6 Assessment of the quality of the implementation;and
5.5.7 Closure of the RFC record.
6. RESPONSE AND RESOLUTION TIMES TO INFRASTRUCURE IMPAIRMENTS
6.1 During the Warranty Period when a User reports or the Monitoring equipment detects a
problem and reports it to the Service Provider,a trained technologist will acknowledge and
attempt to remotely diagnose the problem. Appropriate responses could include continuously
Monitoring the event for further development,attempting remote remediation,or dispatching a
Field Servicer(Servicer)for onsite remediation.
6.2. The table in Exhibit 2 lists Response Times for three levels of severity and the correlating
Resolution Time for each.
6.3. The Service Provider shall repair or replace a defective piece of Equipment at no cost above the
Monthly Fee.
6.4. The Service Provider will keep or have access to sufficient spare parts and pieces of Equipment
so that defective, broken,or wrongly programmed Equipment can be promptly replaced or
repaired.
7. EQUIPMENT UPDATES AND UPGRADES
7.1 Equipment Updates
7.1.1 During the Warranty Period,the Contractor shall provide and install Equipment Updates.
Thereafter,the Contractor shall provide Updates that shall be installed by the Service
Provider. The cost of Updates shall be included in the Monthly Fee.
7.1.2 Regular Updates shall include:
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7.1.2.1 Contractor's most current software enhancement release Update which includes
defect corrections, bug fixes, patches,and service packs.
7.1.2.2 Patch releases,service packs and other non-security-related Updates released by
Contractor, its subcontractors if applicable,and other providers of Equipment
operating and application software including Microsoft, Red Hat Linux,Sun
Solaris, and other third parties.
7.1.2.3 Contractor's regular security-related Updates, referred to by Contractor as
"Security Update Service" (SUS)that include operating system patches and
service packs,anti-virus engines and definitions, intrusion detection systems and
signatures,and firewall setting and other security-related Updates.
7.1.3 Updates to software necessary as a result of a failure will be provided based on the
severity level of the failure as follows:
7.1.3.1 For failures that affect PSERN service,traffic/capacity,operations, material
functions, maintenance capabilities or system administration,the Service
Provider shall commence corrective action immediately and exercise its best
efforts to work with the Contractor to develop,test,and install a fix in the
shortest time possible.
7.1.3.2 For failures that do not affect PSERN service,traffic/capacity,operations,
material functions, maintenance capabilities or system administration,the
Service Provider shall work with the Contractor to develop,test,and install the
fix as part of an Update to be otherwise provided in this Section.
7.1.4 Prior to installation of an Update,the Service Provider shall confirm that the Update has
been successfully tested to ensure the Update is compatible and that it will not degrade,
interfere with,or otherwise compromise PSERN's functionality. Updates may be loaded
remotely or locally as determined by the Service Provider.
7.1.5 The Service Provider will routinely install Updates,but may defer or decline to install an
Update or roll back one or more Updates if the Service Provider in its sole discretion
determines that the Update would be detrimental to PSERN's functionality.
7.1.6 The Service Provider will notify End User Agencies in accordance with the change
management program as detailed in Section 5.5 in advance of routine Updates and will
provide applicable release notes with each Update. In the case of Updates installed
under Section 7.1.3, notice will be provided to the Users with as much lead time as
practicable.
7.2 Equipment Upgrades
13
7.2.1 During the Warranty Period,the Contractor shall provide and install Equipment Upgrades.
Thereafter,the Contractor will provide Upgrades that will be installed by the Service
Provider. The cost of Upgrades shall be included in the Monthly Fee.
7.2.2 The most recent available Upgrades of the Equipment software and hardware shall be
provided at the following points in time:(1) no more than ninety(90)days prior to the
start of the FSA testing period; (2) no more than ninety(90)days prior to the end of the
Warranty Period; (3)after the Warranty Period,every other year beginning with 2023
subject to availability from the Contractor. The Service Provider may defer or suspend an
Upgrade if it determines in its sole discretion that the Upgrade would be detrimental to
PSERN's functionality.
7.2.3 Each Upgrade will include the latest versions of Contractor software and the latest
versions of third party software certified for the system and shall include all Updates
available at the time of the Upgrade if not already installed under Section 7.1.
7.2.4 Prior to installation of an Upgrade,the Service Provider shall confirm that the Upgrade has
been successfully tested to ensure the Upgrade is compatible and that it will not degrade,
interfere with,or otherwise compromise PSERN's functionality. Upgrades may be loaded
remotely or locally as determined by the Service Provider.
7.2.5 If an Upgrade requires additional or different Equipment,the Service Provider(by and
through the Contractor during the Warranty Period)shall provide and install the necessary
Equipment.The cost of the software and Equipment required for the Upgrade,if any,shall
be included in the Monthly Fee.
7.2.6 The Service Provider will notify End User Agencies in accordance with the change
management program as detailed in Section 5.5
8 MONTHLY FEE AND PAYMENT
8.1 The End User Agency agrees to pay the PSERN Operator a Monthly Fee for the End User Agency's
use of PSERN and the PSERN Operator's operation and maintenance of the Equipment and
network. The Monthly Fee shall be calculated using a formula determined by the PSERN Board.
8.2 The Monthly Fee will be assessed beginning immediately after FSA for each End User Agency
radio with an active ID in the radio system core. In the first month,the Monthly Fee shall be
assessed on a prorated basis based on the number of days the radio is in service and will apply to
Subscriber Radios used in the field,dispatch center back up radios and recording radios. The
PSERN Operator shall provide an invoice to the End User Agency. The first payment will be due
on the first day of the first full month after FSA,and shall equal the amount due for that month
and any pro-rated amount for the first month of service
14
8.3 Monthly Fee payments will be due on the first day of each month,except that at the End User
Agency's sole option it may make annual advance payments in lieu of monthly installments.
Payments made will be applied first to charges that are in arrears and then to the payment due
for that coming month.
8.4 The first payments after FSA may be reduced based on the PSERN Board's disbursement of the
Rate Stabilization Allocation for those End User Agencies that will see a rate increase as a result
of PSERN operations.
8.5 The PSERN Operator shall provide the End User Agency with the address for payment of Fees not
less than sixty(60)days prior to the date the first payment is due. All payments shall be
accompanied by a reference to this Agreement,or an invoice number.
8.6 If the End User Agency does not pay its Fee or pays only a part of the Fee more than twice in any
single calendar year,the PSERN Operator may charge the End User Agency a reasonable late or
special handling charge.
8.7 The PSERN Operator's acceptance of any payment or partial payment after the date it is due shall
not be deemed a waiver regarding the End User Agency's obligations to make future payments
on time. And no partial payment shall act as an accord and satisfaction unless approved by the
PSERN Board.
8.8 OTHER FEES: The Service Provider may maintain and publish fees for services in support of End
User Agency's operations unrelated to the PSERN Equipment. Such fees may include activation
and deactivation fees and time and materials rates for non-PSERN equipment servicing. End User
Agencies may use these ad hoc services, if offered, which may consist of:
8.8.1 Time and materials fees in support of UHF systems and equipment,VHF systems and
equipment, non-PSERN Microwave equipment and fiber optic networking
8.8.2 Consultation service fees for communication equipment or systems
8.8.3 Consultation service fees for in-building coverage equipment such as bi-directional
amplifiers or distributed antenna systems
9. TERM
9.1 This Agreement shall take effect when executed by authorized representatives of the Parties, and
shall remain in effect unless one of the following events occurs:
9.1.1 The Parties execute a superseding agreement;
9.1.2 The End User Agency withdraws from the Agreement as provided in Section 16.1; or
9.1.3 The PSERN Board terminates the Agreement as provided in Section 16.2.
15
10. COMPLIANCE WITH APPLICABLE LAWS,REGULATIONS,AGREEMENTS,POLICIES,PROCEDURES,
AND PERMITS
The Parties acknowledge: 1)that they are required to comply with various laws, regulations,
agreements, policies,procedures,and permits, including those contained in 47 CFR§90,those
developed by the PSERN Board and the Service Provider, and those contained in the
Implementation Period ILA and the Operations Period ILA, if the End User Agency is a party to
those agreements;and 2)that the County is subject to the Vendor Contract's terms and
conditions in the performance of this Agreement.The Parties agree to comply with the applicable
laws, regulations,agreements, policies, procedures, and permits.
11. REPRESENTATIONS AND WARRANTIES
11.1 The End User Agency represents,warrants,and agrees that:
11.1.1 It will work cooperatively,fully, and promptly with the Service Provider;
11.1.2 It has the full right,power,and authority to enter into this Agreement;and
11.1.3 It does not know any reason why its execution and performance of this Agreement would
violate any laws,covenants, or the provisions of any mortgage,lease or other binding
agreement.
11.2 The Service Provider represents,warrants,and agrees that:
11.2.1 It will work cooperatively,fully,and promptly with the End User Agency;
11.2.2 It has the full right, power and authority to enter into this Agreement;
11.2.3 It does not know any reason why its execution and performance of this Agreement would
violate any laws,covenants or the provisions of any mortgage,lease or other binding
agreement.
12. NOT USED
13 INDEPENDENT CONTRACTORS AND NO THIRD PARTY BENEFICIARIES
13.1 Each Party is an independent contractor with respect to this Agreement. No joint venture or
partnership is formed as a result of this Agreement.
13.2 This Agreement is solely for the benefit of the Parties,and gives no right or remedy to any other
person or entity.
14 ASSIGNMENTS
14.1 By Service Provider
16
The County may assign this Agreement and all of the County's rights,duties,and obligations set
forth herein,to the PSERN Operator without the End User Agency's approval. However,such
assignment shall require approval by the PSERN Board.
14.2 By the End User Agency:
The End User Agency may not assign any of its rights,duties,or obligations set forth in this
Agreement except as approved in writing by the PSERN Board and the Service Provider.
15 RECORDS
Each Party shall keep records as required by state law.To the extent permitted by law,all
records,accounts and documents relating to matters covered by this Agreement shall be subject
to inspection,copying, review or audit by the Washington State Auditor or any Party. Upon
reasonable notice,during normal working hours, each Party shall provide auditors from the
Washington State Auditor or the other Party with access to its facilities for copying said records
at their expense. If a Party receives a request for records under the Washington State Public
Records Act for records that meet the definition of Confidential Information,and if the Party
determines such record is or may be subject to disclosure,the Party's sole obligation to protect
the confidentiality shall be to notify the entity or individual claiming confidentiality of the request
and the date that such Confidential Information will be released.Such individual or entity,shall
have the option of obtaining a court order to enjoin disclosure pursuant to RCW 42.56.540.
16. ENDING SERVICE
16.1 End User Agency may apply for withdrawal from this Agreement with at least one year's written
notice of its intent to withdraw. Such applications shall be handled in accordance with the PSERN
Board's rules.
16.2 After giving the End User Agency a reasonable period of time to cure,the PSERN Board may
terminate this Agreement for the End User Agency's repeated violations of the Agreement terms.
The PSERN Board may immediately terminate this Agreement where an action or inaction of the
End User Agency significantly diminishes or threatens to significantly diminish the operations of
PSERN or results in the loss of or threatened loss of PSERN's spectrum licenses. Termination
actions shall be handled in accordance with the PSERN Board's rules.
17. INDEMNIFICATION
Each Party shall save harmless the other Party, its officers,officials,employees and agents while
acting within the scope of their employment as such,from any and all suits,costs,claims,actions,
losses, penalties,judgments,and/or awards of damages, of whatsoever kind arising out of,or in
connection with,or incident to the services associated with this Agreement caused by or
resulting from each Party's own negligent acts or omissions. Each Party agrees that it is fully
responsible for the acts and omissions of its own contractors,subcontractors,their employees
17
and agents,acting within the scope of their employment as such, as it is for the acts and
omissions of its own employees and agents.
18. INSURANCE
18.1 King County Insurance
The County maintains a self-insurance program for the protection and handling of its liabilities
including injuries to persons and damage to property.The End User Agency acknowledges,agrees
and understands that the County is self-funded for all of its liability exposures for this
Agreement.
18.2 The PSERN Operator
Upon the transfer of PSERN to the PSERN Operator, the PSERN Operator shall either maintain a
fully funded self-insurance program in accordance with applicable law or acquire and maintain
commercial general liability insurance in the amount of Five Million Dollars($5,000,000) per
occurrence and Five Million Dollars($5,000,000)general aggregate, based on ISO Form CG 00 01
or equivalent.
18.3 Contractors and Subcontractors Insurance
The County and PSERN Operator shall require their contractors and subcontractors to maintain
general liability insurance for all activities related to installation and servicing of the equipment at
the Centers.
18.4 End User Agency's Insurance
The End User Agency agrees to maintain a self-insurance program or to procure and maintain the
following minimum insurance coverage areas and limits, or comparable program(s)of self-
insurance, responsive to its liability and property exposures under this Agreement:
18.4.1 General Liability: Insurance Services"occurrence"form CG 00 01(current edition),or its
substantive equivalent.Commercial General Liability coverage shall be no less than ONE
MILLION DOLLARS($1,000,000) per combined single limit per occurrence,and TWO
MILLION DOLLARS($2,000,000)in the aggregate for bodily injury and property damage.
18.4.2 Workers'Compensation/Stop Gap/Employers Liability:Statutory Workers Compensation
coverage and Stop Gap Liability for a limit 6o less than ONE MILLION DOLLARS
($1,000,000) per occurrence.
19. NOTICES
Written notice for purposes of Sections 16, 18 and 23 must be either delivered by courier or sent
by certified mail, return receipt requested,to the address listed below. Notices shall be deemed
effective upon the earlier of receipt when delivered,or, if mailed, upon signature on the return
receipt. A Party may change the address for notices from time to time by providing the other
18
Party(ies)the replacement name and contact information. Notice shall not be effective unless
and until the other Party(ies) has(have)received this information.
To the End User Agency:
Commander Casey Jones
Federal Way Police Department
33325 8th Avenue S.
Federal Way,WA 98003
To the County or PSERN Operator:
Hai Phung, Project Manager
King County Department of Information Technology
4015th Avenue
Seattle,WA 98104
20. AMENDMENT
This Agreement may be amended only upon mutual written agreement of the Parties and
approval of the PSERN Board.
21 FORCE MAJEURE
Acts of nature,acts of civil or military authorities,acts of war,terrorism,fire,accidents,
shutdowns for purpose of Emergency repairs,strikes and other labor disruptions,and other
industrial, civil or public disturbances that are not reasonably within the control of a Party
causing the Party's inability to perform an obligation under this Agreement are"Force Majeure
Events." If any Party is rendered unable,wholly or in part, by a Force Majeure Event,to perform
or comply with any obligation or condition of this Agreement,such obligation or condition shall
be suspended for the time and to the extent reasonably necessary to allow for performance and
compliance and restoration of normal operations.
22 CONFLICT WITH OTHER AGREEMENTS
If any provision of this Agreement conflicts with a provision of the Implementation Period ILA,
the Operations Period ILA,or the lease between the End User Agency and King County(or Service
Provider as applicable),if any,such that the provisions cannot be harmonized,then the
provisions of the applicable ILA or lease shall control over this Agreement.
23 DISPUTE RESOLUTION
If a dispute arises out of or relates to this Agreement,the Parties shall endeavor to resolve the
dispute through direct negotiations between them. If the Parties are unable to resolve the
dispute within sixty(60)days of its occurrence,either Party may refer the dispute to the PSERN
Board for resolution and shall provide the other Party with notice of such referral. If the dispute
is not resolved by the PSERN Board within sixty(60)days of referral to it, either Party may refer
the dispute to the executive officers of the Parties. If the dispute is not resolved by the
executives within 60 days of referral,either Party may refer the dispute to non-binding
19
mediation. The parties to the dispute shall share the costs of mediation equally. Referral of the
dispute to the PSERN Board,the executives,and mediation shall be a condition precedent to a
Party's pursuit of other available legal remedies.
24 CHOICE OF LAW AND VENUE
This Agreement and any rights, remedies, and/or obligations provided for in this Agreement shall
be governed,construed,and enforced in accordance with the substantive and procedural laws of
the State of Washington. The Parties agree that the King County Superior Court,Washington
shall have exclusive jurisdiction and venue over any legal action arising under this Agreement.
25 NO WAIVER
No term or provision of this Agreement shall be deemed waived and no breach excused unless
such waiver or consent shall be in writing and signed by the Party claimed to have waived or
consented. Waiver of any default of this Agreement shall not be deemed a waiver of any
subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to
be a waiver of any other or subsequent breach. Waiver of such default or breach shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through
written approval of the Parties.
26 EXECUTION AND COUNTERPARTS
This Agreement may be executed in counterparts,any one of which shall be deemed to be an
original,and all of which together shall constitute one and the same instrument.
27 SURVIVAL PROVISIONS
The following provisions shall survive and remain applicable to each of the Parties
notwithstanding any termination or expiration of this Agreement and notwithstanding a Party's
withdrawal from this Agreement.
Section 15 Records
Section 17 Indemnification
Section 19 Notices
Section 24 Choice of Law and Venue
20
28 SEVERABILITY
The invalidity of any provision of this Agreement shall not affect the validity of the remaining
provisions.
IN WITNESS WHEREOF,authorized representatives of the Parties have signed their names in the space
provided below.
King County City of Federal Way Police Department
David Mendel, Director,King County �XFedell, Mayor
Emergency Radio Communications
Dated: 2 O Dated: / /S 0 v
Attest:
ph nie Courtney,CMC, lttyy lerk
Approved as to Form:
J. Ryan Call,City Attorney
21
Exhibit 1
List of equipment for End User Agency
The quantities of equipment listed here will be based on the preliminary radio inventory. The parties
agree that prior to radio replacement final inventory numbers will be mutually agreed to,subject to the
replacement polices adopted by the PSERN Joint Board.
Federal Way Police Department
Radio Encryption Portable Individual 6 Pocket
Location with Over Radio Charger Charger
Capable The Air Re- quantity
Portable keying with
microphone
2 batteries,
case
Other Gov't No No 0 0 T 0
Police Yes Yes 1 144 144 0
Fire/EMS I Yes Yes I 0 0 0
Radio Encryption Dash mount Trunk Dual head Quad head Motorcycle
Mobile Location with Over radio mount radio radio radio radio
Capable The Air Re-
keying
Other Gov't No No 0 0 0 0 0
Police/Fire/EMS Yes Yes 23 75 0 0 10
Radio Encryption Consolette Desktop
Base Location with Over radio radio
Capable The Air Re-
keying
Other Gov't No No 0 0
Police/Fire/EMS Yes I Yes 01 3
Total Radios 255
All radios come with 700/800 MHz Trunked/Conventional P25&Smartzone Trunking,
22
Over the Air Programming,Radio Authentication,Integrated Voice and Data,Advanced
System Key
23
Exhibit 2
Response and Resolution Tables
Severity En-Route Restoration and Replacement Examples
Level Response Time Times
Severity 1 Field Servicer Within four(4)hours of detection Failure of any system control
shall be en- or report of failure,whichever equipment element.(e.g.
route within occurs first,restore full equipment at a master site or
thirty(30) functionality to land mobile radio prime site).
minutes after equipment and software,
Contractor or microwave system equipment and Any failure which results in the loss
of wide area operation of one or
Service software and MPI.S equipment and more simulcast radio sub-system.
Provider software and if equipment is
detects or is malfunctioning,install FRU. Failure of operation of 25%or more
notified of the Concerning equipment and of the operator stations in a
failure, software not listed above,Service dispatch center.
whichever Provider's goal is to resolve all This level represents the most
occurs first. Severity 1 failures within two hours critical issues affecting significant
of arrival.However,it is possible portions of the System and its
that some resolutions could require users.
additional time and effort due to
multiple item failure,antenna
system failure,etc. In any event,
Service Provider is committed to
failure resolution as rapidly as
possible,utilizing all available
resources to resolve the failure as
soon as possible.
24
Severity 2 Field Servicer Within twenty-four(24)hours of Loss of 20%or more voice talk-path
shall be en- detection or report of failure, capacity at a site.
route within whichever occurs first,restore full Failure of operation of any
thirty(30) functionality to land mobile radio
individual site that comprises a part
minutes after equipment and software of a simulcast subsystem or
Contractor or microwave system equipment and
multicast site.
Service software and MPLS equipment and
Provider software and if equipment is Any Backhaul failure which causes
detects or is malfunctioning,install FRU. either a loss of traffic through a
notified of the Concerning equipment and path or loss of node redundancy.
failure, software not listed above Service Network Management System
whichever Provider's goal is to resolve all (NMS)failure
occurs first. Severity 2 failures within twelve
dispatch center failure impacting
hours of arrival.However,it is
possible that some resolutions operations.
could require additional time and Loss of connectivity of any dispatch
effort due to multiple item failure, or RF site to the core network.
antenna system failure,etc. In any
event,Service Provider is Environmental alarms,such as DC
committed to failure resolution as plant and backup power.
rapidly as possible,utilizing all
available resources to resolve the This level represents major issues
failure as soon as possible. that results in an impaired or
unusable sub-system,or loss of
critical features from the End User
Agency's perspective.
25
Severity 3 Field Servicer Within twenty-four(24)hours of Loss of less than 20%of voice talk-
shall be en- detection or report of failure, path capacity at any site.
route as soon whichever occurs first,restore full Any Backhaul failure or alarm which
as possible functionality to land mobile radio does not result in loss of traffic or
after equipment,microwave system
redundancy.
Contractor or equipment and software and MPLS
Service equipment and software and,if No more than 1 console out-of-
Provider equipment is malfunctioning, service at any dispatch location.
detects or is install new equipment. Loss of any NMS workstation.
notified of the Concerning equipment and
This level represents moderate
failure, software not listed above,Service issues that limit End User Agency's
whichever Provider's goal is to resolve all normal use of the system,sub-
occurs first. Severity 3 failures within twenty-
four hours of arrival. However,It is system, product,or major non-
possible that some resolutions critical features from an End User
could require additional time and Agency's perspective.
effort due to multiple item failure,
antenna system failure,etc. In any
event,Service Provider is
committed to failure resolution as
rapidly as possible,utilizing all
available resources to resolve the
failure as soon as possible.
26
COUNCIL MEETING DATE: Jan 7,2020 ITEM#:--5d
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PSERN RADIO END-USER SERVICE LEVEL AGREEMENT
POLICY QUESTION: Should the police department sign the PSERN end-user service level agreement?
COMMITTEE: PRHS&PSC MEETING DATE: Dec 10,2019
CATEGORY:
N Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Commander Casey Jones DEPT: PD
Attachments: Staff Report
RADIO END-USER SERVICE LEVEL AGREEMENT
Options Considered: 1. Accept the recommendation to enter into the PSERN service level agreement.
2.Reject the recommendation to enter into the PSERN service level agreement.
MAYOR'S RECOMMENDATION: Option#1—Accept the recommendation to enter into the PSERN service
level agreement.
MAYOR APPROVAL: /I a f �"-� DIRECTOR APPROVAL:
r,,mi •e C;iin
Initial/Date lotiiiallDat z
CONIMITTEE RECOMMENDATION: I move to forward the proposed PSERN radio end-user service level
agreement to the January 7, 2020 consent agenda for approval.
C mittee Chair Committee Member Cam I ee Member
PROPOSED COUNCIL MOTION: "I move approval of the PSERN radio end-user service level agreement and
authorize the Mayo°to sign said agreement"
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
0 )NI CI1.:IC f
APPROVE DII0l -00 COUNCIL BILL#
d DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances on()) ORDINANCE#
REVISED—12/2017 RESOLUTION#
CITY OF FEDERAL WAY
MEMORANDUM
DATE: December 10, 2019
TO: PRHS&PSC committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: PSERN radio end-user service level agreement
Financial Impacts:
There is no financial impact to the City for this PSERN service level agreement.
Background Information:
PSERN is the Puget Sound Emergency Radio Network, a voter-approved effort to replace
our region's aging emergency radio system with a modern, reliable network that provides
greater coverage throughout King County. When completed, the new system will be used
by first responders—including police, fire and emergency medical personnel—in all 39
King County cities and throughout unincorporated King County. PSERN is jointly
owned by the City of Seattle, King County, Eastside Public Safety Communications
Agency, and Valley Communications Center. An interlocal agreement outlines PSERN's
governance and operations. The Federal Way Police Department is an owner agency of
Valley Communications Center. We have radios that will access this new 800 MHz
emergency radio communications network. In order for us to receive new PSERN radios
or use radios on the PSERN system, our agency's leadership must sign a Radio End User
Service Level Agreement (SLA) with King County's PSERN Project.
The purpose of the end user SLA is to establish the commitments, responsibilities, and
requirements for end users so that they may gain access to the new PSERN system. The
SLA also addresses certain aspects of implementation, maintenance of radios,
requirements and responsibilities for the PSERN Operator, and the relationship between
end user agencies and the PSERN Operator. It has been reviewed by multiple end user
agencies and approved by the PSERN Project's governing body, the Joint Board. This
SLA is final and will not be amended due to the large number of agencies that must sign
the same agreement. The SLA has been reviewed by our city's LAW department.
Rev.7/18