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PRHSPSC MINS 02-11-2020City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday February 11, 2020 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Kochmar and Committee member Assefa-Dawson Council Members in Attendance: Deputy Mayor Honda, Council members Koppang and Moore Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang, John Hutton, Parks Director, Kevin Hutchinson, Recreation Coordinator, Autumn Gressett, Community Relations/Contract Administrator, Sara Bridgeford, Human Services Manager and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, Spectra General Manager Chair Kochmar called the meeting to order at 5:04pm Public Comment: None BUSINESS ITEMS Approval of Minutes Committee member Assefa-Dawson motioned to approve the December 10, 2019 minutes as written. Chair Kochmar seconded. Motion passed. DSHS Respite Care in Community Settings Staff Hutchinson provided the background information. This contract has been in place since 2009 and the program has been very beneficial for the participants, their families and the Parks department. There are currently over 115 participants on the respite care roster. Each participant qualifies for a certain number of dollars to pay for recreation or caregiving activities. Participants sign-up for classes at the Federal Way Community Center and DSHS reimburses the city for those costs; there is no out of pocket costs to those families. Last year the city received approximately $50,000 back in reimbursements. Committee member Assefa-Dawson moved to forward the proposed Agreement to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. Monthly Report on PAEC Operations — Information Only Staff Gressett provided the background information. The PAEC was rented / utilized a total of 12 days for the month of January 2020 vs. 15 days in 2019. Staff Gressett compared the numbers for January 2019 and January 2020. Overall the total number of tickets sold and total gross ticket revenue was down in 2020. Total gross rental revenue and total gross food and beverage revenue were up in 2020. The Theater and the Event space rentals were also reviewed. Staff Gressett also noted that the Tech Supervisor position and Staff Accountant position were reduced to part-time. The Finance Director position is still open. Staff Gressett also provided a recap on marketing for January. 2020 Parks & Recreation Commission Work Plan Staff Hutton presented the 2020 Parks & Recreation Commission Work Plan. A highlight of the Work Plan is starting the process of completing Master Plans for Brooklake Center, Lakota and Steel Lake Parks. Having Master Plans for these sites will assist in obtaining grants. Council member Koppang asked about a funding source for the Master Plans. Staff Hutton answered that the funding source will come from the King County Parks Levy. Staff Hutton also spoke about the Parks Departments improved relationship and partnership with the Federal Way School District; he is optimistic that they will partner with the city on the improvements to Lakota Park. Committee member Assefa-Dawson moved to K:\PRHSPS Committee\2020\02-11-2020 Minutes.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 11, 2020 Summary Page 2 forward option 1 to the February 18, 2020 full Council consent agenda for approval. Chair Kochmar seconded. Motion passed. Parks Property Tax Lew Agreement Staff Ikerd presented the background information. In 2019 the voters approved a property tax levy for 2020 through 2025 for parks in the King County area. By entering into this agreement it will allow the city to receive funds from the levy. The city will receive approximately $194,000.00 per year; it will be put into a fund to be used for anticipated park improvements and Master Plans for three park sites. Committee member Assefa-Dawson moved to forward Option 1 to the February 18, 2020 full Council consent agenda for approval. Chair Kochmar seconded. Motion passed. FieldTurf USA Retainage Release Staff Ikerd presented the background information. FieldTurf USA replaced the artificial turf on the Saghalie soccer field. Staff is requesting permission to release their retainage in the amount of $32,700.39. Committee member Assefa-Dawson moved to forward Option 1 to the February 18, 2020 full Council consent agenda for approval. Chair Kochmar seconded. Motion passed. Report on Crime Statistics and Jail Services Chief Hwang gave a presentation on crime statistics for the 4�h quarter and an update on jail services. Overall crime is down 9% from 2018 to 2019. In 2018 there were 8,387 crimes compared to 7,611 crimes in 2019. There has been a downward trend in crime in Federal Way for the past three years. Robbery is down 33% and there is a slight increase in commercial burglaries. Residential burglaries are down 33% which is an all-time low for Federal Way. Chief Hwang stated that 7600 crimes is still a high number and he would like to see it lower. But until social issues are addressed, citizens will continue to feel unsafe. Drug addiction and homelessness is contributing to crime. Another issue that needs to be addressed in King County is repeat offenders; the police are dealing with the same people over and over. Quite often the repeat offenders are juveniles; there is a lack of accountability. In 2016 and 2017 there was a significant increase in population in Federal Way which correlates to the significant increase in crime at that time. Federal Way is the fifth largest city in King County. The department is taking a strategic approach to constantly assess and adjust their policing model to maximize public safety. Chief Hwang updated the committee on traffic accidents and enforcement for 2018 v. 2019. Overall the number of accidents investigated is down 17%. The total number of citations/infractions issued was up 10% in in 2019. The transition away from SCORE began in January. All felonies are being booked into King County and Misdemeanors are taken to Kent, Puyallup, Issaquah or King County. The primary booking facility is Kent; they are guaranteed five beds there. They also have additional jail contracts with King and Yakima County. Four transport officers have been hired. They are anticipating a savings of $2.1M per year. Chief Hwang reported that the transition has gone well. Valley SWAT Interlocal Agreement Addendum Chief Hwang presented the background information. In 2010 the cities of Auburn, Federal Way, Kent, Renton, Tukwila and the Port of Seattle created an Interlocal agreement (ILA) to maintain a multijurisdictional SWAT Team to respond to high -risk criminal situations. The City of Des Moines has asked to join the ILA; that is the only change to the ILA. Committee member Assefa-Dawson moved to forward the proposed VSWAT Interlocal agreement addendum to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. New Allocation MOU's for FY17, FY18 and FY19 JAG Award Chief Hwang provided the background information. JAG program is the primary provider of federal criminal justice funding to state and local jurisdictions. The department will receive $34,311 for FY17, $40,522 for FYI and $43,226 for FYI 9. The funding will be used to purchase equipment, staff time and a part-time IT employee. Committee member Assefa-Dawson moved to forward the proposed JAG 4 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday February 11, 2020 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Kochmar and Committee member Assefa-Dawson Council Members in Attendance: Deputy Mayor Honda, Council members Koppang and Moore Staff Members in Attendance: Eric Rhoades, Assistant City Attorney, Chief Andy Hwang, John Hutton, Parks Director, Kevin Hutchinson, Recreation Coordinator, Autumn Gressett, Community Relations/Contract Administrator, Sara Bridgeford, Human Services Manager and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, Spectra General Manager Chair Kochmar called the meeting to order at 5:04pm Public Comment: None BUSINESS ITEMS Approval of Minutes Committee member Assefa-Dawson motioned to approve the December 10, 2019 minutes as written. Chair Kochmar seconded. Motion passed. DSHS Respite Care in Community SettinEs Staff Hutchinson provided the background information. This contract has been in place since 2009 and the program has been very beneficial for the participants, their families and the Parks department. There are currently over 115 participants on the respite care roster. Each participant qualifies for a certain number of dollars to pay for recreation or caregiving activities. Participants sign-up for classes at the Federal Way Community Center and DSHS reimburses the city for those costs; there is no out of pocket costs to those families. Last year the city received approximately $50,000 back in reimbursements. Committee member Assefa-Dawson moved to forward the proposed Agreement to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. Monthly Report on PAEC Operations — Information Only Staff Gressett provided the background information. The PAEC was rented / utilized a total of 12 days for the month of January 2020 vs. 15 days in 2019. Staff Gressett compared the numbers for January 2019 and January 2020. Overall the total number of tickets sold and total gross ticket revenue was down in 2020. Total gross rental revenue and total gross food and beverage revenue were up in 2020. The Theater and the Event space rentals were also reviewed. Staff Gressett also noted that the Tech Supervisor position and Staff Accountant position were reduced to part-time. The Finance Director position is still open. Staff Gressett also provided a recap on marketing for January. 2020 Parks & Recreation Commission Work Plan Staff Hutton presented the 2020 Parks & Recreation Commission Work Plan. A highlight of the Work Plan is starting the process of completing Master Plans for Brooklake Center, Lakota and Steel Lake Parks. Having Master Plans for these sites will assist in obtaining grants. Council member Koppang asked about a funding source for the Master Plans. Staff Hutton answered that the funding source will come from the King County Parks Levy. Staff Hutton also spoke about the Parks Departments improved relationship and partnership with the Federal Way School District; he is optimistic that they will partner with the city on the improvements to Lakota Park. Committee member Assefa-Dawson moved to K:\PRHSPS Committee\2020\02-11-2020 Minutes.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February It, 2020 Summary Page 3 Grant FY17, FY18 and FY19 New Allocation MOD's to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. Agreement with Federal Way Youth Action Team for Capacity Building and Community Support Staff Bridgeford provided the background information. City Council allocated $25,000 to the Federal Way Youth Action Team (FWYAT) in 2019. Pending performance on the contract staff would be bringing an amendment but due to the timing staff is presenting a new contract. The FWYAT did meet performance on the equivalent contract for 2019 and are seeking to use the $25,000 for ongoing work on the critical incident response protocol. Staff Bridgeford stated that this program is important because the youth events include a lot more than training. At each event the youth are referred by school personnel, community members and other professionals in the community. After an incident has occurred, they attend a training and develop an action plan. The FWYAT staff work with the youths and their families to implement the plan. Committee member Assefa-Dawson moved to forward the proposed agreement to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. Agreement with Phenomenal She for After School Programming Staff Bridgeford provided the background information. The funding for this after school programming and the next two agreements is provided through the Department of Commerce (DOC). A total of $142,500 is available to the city to implement new or expanded after school programming. There were a total of three complete eligible applicants. The review committee was comprised of Human Services commissioners and members of the Violence Prevention Coalition Steering Committee. Phenomenal She is recommended for $35,892 for the time period of January 1, 2020 thru June 30, 2020. The program is primarily made up of group sessions as well as fieldtrips and events that are geared towards social/emotional learning for the kids. Phenomenal She is an agency that is focused on particularly young women of color and will partner with Game of Life to serve young men. Committee member Assefa- Dawson moved to forward the proposed agreement to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. Agreement with El Centro de La Raza for After School Programming Staff Bridgeford provided the background information. El Centro de La Raza is a new organization in Federal Way. They are renting space to provide after school programming that is designed and geared towards Latino Spanish speaking youth. The program will take place after school and also run through the summer. They are looking for outcomes of increased attention, school connection, confidence and grade level achievement. They will be awarded $35,892 for July 1, 2020 thru June 30, 2021. Committee member Assefa-Dawson moved to forward the proposed agreement to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. Agreement with Boys and Girls Clubs of King County for After School Programming Staff Bridgeford provided the background information. This is an expansion of their current services to provide additional learning services and career development; this is geared towards teens and older youth. The program is called Youth Force and is designed to serve youth of color. They will be awarded $35,358 and they will be measuring school attendance, on -time achievement and post -secondary education and/or training programs. Committee member Assefa-Dawson moved to forward the proposed agreement to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. Resolution: Pooling Funding between South King Housing and Homelessness Partners (SKHHP) Cities Related to Affordable and Supporting Housing — Sales and Tax (RCW 82.14.540) as Authorized by Substitute House Bill (SHB) 1406 Staff Bridgeford provided the background information. House Bill allows cities to recapture a portion of Washington State sales tax to be used for affordable housing. The state calculated that the maximum annual amount that the city could receive is $125,065.50 per year; this is based on the 2019 sales tax amount. The use of the funds includes acquisition, new construction and preservation of affordable 5 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 11, 2020 Summary Page 4 housing. Cities with a population under 100,000 can also provide rental assistance. Staff is recommending looking at Capital use for these funds and to pool funds for better leverage. $125,000 is a significant amount of funding for affordable housing but it doesn't go very far for renovations at an affordable housing complex. The ability to leverage with other jurisdictions in SKI -HP is where they see the potential impact for maintaining affordable housing for residents. On November 22, 2019 SKHHP took action to adopt a SKHHP Resolution that recommended that all participating jurisdictions and SKHHP pool funds. Committee member Assefa-Dawson moved to forward the proposed agreement to the February 18, 2020 consent agenda for approval. Chair Kochmar seconded. Motion passed. Ordinance: Revisine FWRC 6.35.030 — Pedestrian Interference Staff Rhoades presented the background information. Staff is recommending revising the pedestrian interference code to make it consistent with State and Federal law. Asking for donations is a constitutionally protected free speech. The proposed revision removes all references to begging or asking for money. Offensive behavior such as intimidation, threats, and violence will remain prohibited by other code sections. What will remain in the pedestrian interference code is obstructing traffic and standing in the median. Council member Moore asked how this would impact the firefighters Fill the Boot campaign efforts. Staff Rhoades answered that the law as it is proposed would allow asking for donations in the public right-of-way as long as it's not interfering with traffic. Interfering with traffic is defined as being in the right-of-way with the intent of obstructing traffic. This also addresses jaywalking if it causes a person to veer around a pedestrian. Committee member Assefa-Dawson moved to forward the proposed ordinance to first reading on February 18, 2020. Chair Kochmar seconded. Motion passed. NEXT REGULAR MEETING March 10, 2020 ADJOURNMENT Meeting adjourned at 7:01p.m. 6