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FEDRAC MINS 10-11-2005 City of Federal Way City Council Finance/Economic Development/Regional Affairs Committee Tuesday, October 11, 2005 City Hall 4:00 p.m. Hylebos Conference Room MINUTES Committee Members in Attendance: Chair Eric Faison,and Member Jeanne Burbidge. City Council Members in Attendance: Deputy Mayor Linda Kochmar Staff Members in Attendance: Iwen Wang,Management Services Director;Karen Kirkpatrick,Deputy City Attorney;Patrick Doherty,Director of Economic Development;Jason Suzuka,Interim City Clerk;Lillian Yeh, Economic Development Assistant; Christina Smith,ICMA/LGMF Program Fellow. Others in Attendance: 1. CALL TO ORDER Chair Eric Faison called the meeting to order at 4:09 p.m. 2. PUBLIC COMMENT None. 3. COMMITTEE BUSINESS a) Approval of the September 13,2005 meeting minutes Motion to approve the September 13,2005 meeting minutes. Motion seconded and carried. b) Leland Consulting Scope of Services Presented by Patrick Doherty Mr.Doherty presented information for the review and consideration of the Scope of Services and range of fees associated with the continued engagement of the Leland Consulting Group ("Leland"). The expectation is that Leland would provide expert assistance in actively promoting City Center redevelopment,pursuant to the"City Center Redevelopment Strategy." The presentation included a Background review,citing the City Council's hiring of Leland earlier this year,to provide a City Center Market Strategy and redevelopment strategy. As a result, Leland developed a"Center City Redevelopment Strategy" outlining three approaches for promoting redevelopment projects within the City Center. The City Council had previously expressed one of the three approaches as its interest,requesting that Leland provide a Scope-w-) Services and a cane of fees associated with the v,,o k. M: f Doherty stated that the packe information laid out Lehind's intended future scop.- a!'s s v ice,,oi.it[ined in three areas of work: 1) Market Strategy 2) Facilitate the Developer RFQ/RFP Process 3) Be the City's Agent:Developing the programs the City would like to work towards; Developing the partnership;and Working with chosen developer to get their approval Mr.Doherty further informed the group that much of the"specifics"depended upon the outcome of the possible,future deals. However,Leland was able to formulate a range of services. A-1 Likewise,similar to the previous contract,Leland would give the City a list of things that they needed from the City in order to develop an effective and efficient partnership with the City. Mr. Doherty concluded his presentation by stating that the cost would range from$35,000-$50,000 depending on the extent of the City's request. Committee member Eric Faison inquired where in the budget the money was coming from to fund the contract. Iwen Wang,Management Services Director,indicated that$50,000 was being proposed in tI)- i nunended mid-biennium adjustments --eC fti0 :i l o i t l �.0 year. � trite{ti(. 1;44(4f _klk r r• '�" � -- Motion to approve Option 1. Motion seconded and carried. C) Business Outreach Effort Presented by Patrick Doherty and Lillian Yeh Mr.Doherty introduced and explained what the Business Outreach Effort was;stating that,as part of her duties,since March 2005,Economic Development Assistant Lillian Yeh had been visiting businesses throughout Federal Way in response to the Council's direction to increase direct outreach from the City to local businesses.Ms.Yeh had been visiting businesses in commercial districts throughout the City on an approximately weekly basis. Mr.Doherty explained that Ms. Yeh's role and responsibility was to: introduce herself;offer herself as a point of contact with the City;and to inquire about the status of the business soliciting any concerns or issues that the City could assist with. Ms.Yeh reported that some of the major issues the business owners were concerned about were: ■ Security ■ The impact of road constrtyction on their business ■ U-turns and how die +r�t`er customers Ms.Yeh explained that issues and concerns expressed by the businesses had been related to the appropriate department personnel for resolution and that many of the concerns and issues had been followed-up on and resolved-- Upon inquiry from Committee member Eric Faison,Iwen Wang,Management Services Director, stated that an additional recommendation for the mid-biennium budget adjustment was to fund Lillian Yeh's position for another year. d) Participation in Small Busincss Devel loltient Center at Highline Community College Presented by Patrick Doherty k I•i t i A In February 2005,Federal Way was invited to participate in the Southwest King County Economic Development Initiative's(SKCEDI)Small Business Development Center(SBDC)at Highline Community College. The services provided by SBDC on a one-to-one basis include assisting entrepreneurs with financial planning and marketing strategies,production and organizational issues,and business performance assessment. Mr.Doherty explained that since its inception,approximately 10% — of their total annual assistance inquiries have came from Federal Way businesses. However,because Federal Way was not a member of the SBDC,they had to avert the inquiries. He added that if Federal Way chose to participate in the program, SBDC would have to add to their business development staff; increasing SBDC's 2006 budget by$35,000.fFor that reason,SKCEDI has requested that Federal Way contribute a minimum of$35,000,in any combination of the City funds and private sponsor funding,in order to extend SBDC services to Federal Way's businesses. Mr.Doherty then suggested that the City consider funding up to one-half of the projected SBDC participation cost(about$17,500)during the upcoming 2006 Supplemental Budget process,to be contingent upon one-to-one matching contributions from the banking community. Mr.Doherty N TEDRA02005\101 1\101 105 Minutes doc A-2 added that Federal Way bankers wire reluctant to participate in the funding of the Small Business 1]evel,pment Center unless the Council was willing to also provide funding---which was a subse'gwent reasrrn for the staff recommendation. D putt'"f,Ltyor Linda Kochmar suggested that their be a press release about the SBDC in order to energize the local banks,if the Council chose to move forward with the issue. Committee member Eric Faison added that a mailing to all of the Federal Way businesses should also be considered if the Council chose to move forward with the issue. Motion to approve Option 1. Motion seconded and carried. e) D velment Effort�Alvng Northern Section of SR 99 &Presented by Patrick Doherty and Lillian Yeh Mr.Doherty prefaced Ms.Yeh's presentation albuu[ thJ Developiient Effortt Along Northern Section of SR 99 by saying that there have beel.l lull' rciiis requests from various parties to focus on and improve upon other business districts'-lir iJ�S Ce'.6r C`ity:_�In response to that,Mr. Doherty said that,Lillian Yeh,Economic Development Assistant,had begun work on a new economic development initiative to complement the City Council's redevelopment plans to create a more vibrant City Center. Ms.Yeh reported that she had taken steps to gather information that would be useful in the future development of the northern corridor of Pacific Highway South,from S 272 Street down to S 312'''Slwt-t. N?Ts. Yell stated that she was able io accomplish this by gathering relevant infoiniation oil cievtfloplahle parcels, Such.Is size of property,current valuation and photos and provldin.-access to this database via the Internet. Ms.Yeh added that this resource would assist in directing potential developers and investors to the opportunities the area had to offer. She additionally informed the group that the database would be available on the City website in the near future. Mr.Doherty added that this venture was another opportunity for Ms.Yeh to introduce herself and develop more relationships with Federal Way business owners and developers. In light of this,Committee member Eric Faison strongly suggested that the City try to find money to expand Ms.Yeh's part-time position to a full-time position. Mr.Faison believes that by doing this Ms.Yeh would be able to further become acquainted with Federal Way's property owners and developers in order understand their long-term vision and goals---hopefully influencing how they redevelop their land. Working very closely with these property owners and developers would, require more time. 6CCU10,I Gl d'a okk(—z sobfu Committee meti iher, 1-1 rlc I a icon also suggested that Military Road be added to the northern comd,)r of Pacific 1-1 tghway South, from S 272nd Street down to S 312th Street in order to make it a North�)id comineri lal sector.. Committee member Eric Faison additionally requested that the staff look into the status of the proposal for redevelopment of the Safeway store located on Military Road and 281h f) Sprint PCS Site Lease Extension Motion to forward the Lease Extension to full City Council for approval on November 1,2005 Council meeting. Motion seconded and carried. 4. OTHER Christina Smith introduced herself as the new ICMA/LGMF Program Fellow working in the City Manager's Office. She has taken the place of Jordan Wheeler,the former Management Intern, and will be assisting Patrick Doherty,Director of Economic Development, in staffing future Economic Development FEDRAC meetings. N\FEDRAC\2005\101 1\101 105 Minutes doe A-3 5. FUTURE AGENDA ITEMS 6. NEXT SCHEDULED MEETING November 8,2005 at 6:00 p.m. in the Hylebos Conference Room. 7. ADJOURN Chair Eric Faison adjourned the meeting at 4:54 pm. Recorded by Christina Smith NAFEDRA02005\101 1\101105 Mimes.dm A-4