Council MIN 01-26-1996 Special - Retreat City Council Planning Retreat January 26-27, 1996
Page 1
CITY OF FEDERAL WAY
CITY COUNCIL RETREAT
January 26 - 27, 1996
SUMMARY
Mission and Vision
Corrected and edited to provide a new direction and emphasis
Goals
Confirmed the seven goals of 1996 as those for 1997-1998
Added goal#8 for 1997-1998:
Econoniic Devela anent Plan
inventory strengths of City and determine key messages to publicize the City
significant involvement of Council
strong external involvement
Public private partnership encouraged
Staff to prepare plan for Council consideration
City has story to tell
Budget Priorities/Balancing Strategies
Public Safety (includes supportive programs in addition to police)
basic budget priority
primary function of City
Overlay
top priority for excess funds
$200,000 in 1997 if available
$400,000 in 1998 if available
once street bond projects and police department formation completed,then consider long term
funding
Public FacilityStrategic Plan
Staff asked to develop and bring to Council alternative strategies in 1996 for 1997/98 actions
planning to be cooperative in nature, e.g. school district/others
comprehensive in scope; police facilities/maintenance facilities/ball fields/performing arts/senior
center
review funding options
Hur nan Services
$350,000 base 1997 and 1998 Budgets(up to$35,000 to be considered for excess funds)
Human Services Plan to Council in June/July
prioritize fundamental needs with community based policing/emergency orientated human
services, and coordinate with other agencies on programs where possible.
City Council Planning Retreat January 26-27, 1996
Page 2
Arts
$77,500 base in 1997 and 1998 Budgets Commissions need to submit work and expenditure plan
for Council approval
PropeL Tax
Adjust annually at inflation rate. Avoid maximum levy rate increase
One time funds to be used to improve facilities beyond base operations and maintenance budget
• Working Together
No surprises-share both media and important issues with all Council Members
Mayor decides when an issue should go to a specific committee;if it should go to two or more
Monthly permits status report to go to Council Members
Staff to look into voice mail for Council Members
Ok for 2 council members to communicate together and not share with all if not beneficial to all.
Correspondence to council and responses to correspondence go to all Council Members
Use 3-part Council problems/Citizen Concerns form so staff can answer or deal with issues
Council to keep to policy, not administrative issues
• Boards and Commissions
In 30 days from now:
Council committee and commission chairs&staff review 1996 tasks/workplans. Consider providing
flexibility to the requirement of monthly meetings and other commission matters. Use a
community-based policing theme,then bring to appropriate Council Committee for review,
then to Council for approval and then to Commission for implementation
Keep all commissions in present configuration
Evaluate staff support and adjust where possible
Hold Commission recognition meetings-possibly twice a year. Propose a joint commission briefings, e.g.
community based policing.
• City's Regional Role in 120 days from now
Develop the role through Regional Affairs Committee, link strategies to outcomes-look at retaining
lobbying services.
• Integrated Overall Public Information Plan
One medial will not serve all the community.
Establish predictable media system after considering all modes (i.e. press, radio, SPIRIT newsletter, Korean
media,world-wide web)
Develop and repeat key messages
Viacom--staff to report on establishing TV bulletin board
Increases in Resources
Staff to prepare draft Economic Development Plan, including recommendations for changes in redevelopment
policies and public-private partnerships.
CITY COUNCIL RETREAT
LOBBYING
ALTERNATIVES
1 . Contracted services (professional lobbyist)
2. Staff (full or part-time during legislative sessions)
3. Washington DC and/or Olympia
ISSUES
- Control/supervision
- Council/Manager tasking relationships
Lobbyist best with few key issues about which knowledgeable
OTHER CITIES
A. Seattle
Two full-time staff with office at AWC in Olympia
B. Spokane
Contract with Jackie White (was with AWC)
C. Tacoma
Contract with Bob Mack
Staff (Randy Lewis) 100% during Legislative session
D. Bellevue
Contract with Bob Mack
- One full-time staff (Karen Reed)
E. Everett
One full-time staff
F. Olympia
One full-time staff
G. Auburn
One full-time staff (Lisa Clausen)
H. Tukwilla
One full-time Council staff (Lucy Louderbough)
I. ACC Cities
Contract
CITY COUNCIL RETREAT
Key Issue Questions
VISION/MISSION
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■ Is 1990 Mission statement still appropriate? Need changes? If so, who
changes?
■ Comprehensive Plan vision appropriate?
- Appropriate to use as guide for City programs and 1997/98 Budget?
BUDGET PRIORITIES
■ Any changes/additions to 1996 goals to derive goals for 1997/98?
■ 1996 work plans appropriate/consistent with Council wishes?
- Special and capital programs/operations ok?
PRIORITIZATION OF EXCESS FUNDS
■ Any changes to the priorities for the allocation of excess funds to the major
programs indicated?
- If 1997/98 budget shortfalls occur, ok to scrutinize programs in reserve
priority the allocation of excess funds?
■ Police Services scheduled for implementation and strategic plans
■ Economic Development
- Need to develop a conceptual strategic plan?
- If yes, who needs to be involved?
- Initially just for core area/CBD?
- Use public facilities in CBD as catalyst?
- is RTA travel center/park and ride/police facility/City Hall?
■ Overlays
- Future funding level of $1 .817 a year appropriate?
- Staff provide Council with funding alternatives? Council ideas?
■ Facilities Strategic Plan
- What about permanent police facility, fields, Celebration Park, performing
arts?
- Staff provide Council with conceptual strategic plan? (see page 20 for
elements)
Human Services Funding
- Staff provide Council with human services plan as budgeted?
WORKING TOGETHER
■ Council to Mayor and Mayor to Council - protocols/norms/expectations?
■ Council to staff and staff to Council - protocols/norms/expectations?
■ Council to Commissions and Commissions to Council -
protocols/expectations?
■ Council to Community - messages
REALLOCATION OF RESOURCES
■ Agree that a strategic plan to establish future balanced operating budgets
necessary?
■ Expenditures
- Confirm approval of first 8-to-10 expenditures balancing strategies?
- Reduce an additional $250,000 of personnel/programs in 1997 budget?
- Such as provided a 2% more general fund operations increase each year?
■ Reduce funding for Arts?
■ Reduce funding for Human Services?
- Consider after Human Services plans presented to Council?
- Want to change DARE program?
■ Effect of domestic violence cost additions in November of 1996
(5325,000/year)?
■ Revenues
- Confirm approval of first 2-of-4 revenue balancing strategies?
- Adjust property tax annually for inflation?
- Fully funded overlay program? $1 .9 million/year?
■ Any other balancing strategies worth considering?
BOARDS AND COMMISSIONS
■ Do they do what Council needs them to do?
- What were they originally intended to do?
■ Eliminate any?
® Reduce number of members?
■ Modify how to operate? Give tasks or special projects?
ROLE OF THE CITY
® What should be the City's regional role?
- Comprehensive Plan vision appropriate?
- Role of Council Members?
- Role of Staff?
- Regional bodies to actively participate in:
- not participate in?
- just monitor?
Lobbyists?
INCREASE IN RESOURCES
■ Reserves appropriate? Allocated appropriately?
® New resources or actions to consider?
■ Use of partnership?
- Private sector? Opportunities?
- Schools? Other?
■ Redevelopment policies encourage development?
Staff to further study or investigate?
■ Staff facilitate development of an economic development strategic plan?
CITY COUNCIL RETREAT
LOBBYING
ALTERNATIVES
1 . Contracted services (professional lobbyist)
2. Staff (full or part-time during legislative sessions)
3. Washington DC and/or Olympia
ISSUES
Control/supervision
- Council/Manager tasking relationships
- Lobbyist best with few key issues about which knowledgeable
OTHER CITIES
A. Seattle
Two full-time staff with office at AWC in Olympia
B. Spokane
Contract with Jackie White (was with AWC)
C. Tacoma
Contract with Bob Mack
Staff (Randy Lewis) 100% during Legislative session
D. Bellevue
- Contract with Bob Mack
One full-time staff (Karen Reed)
E. Everett
One full-time staff
F. Olympia
One full-time staff
G. Auburn
One full-time staff (Lisa Clausen)
H. Tukwilla
- One full-time Council staff (Lucy Louderbough)
C. ACC Cities
- Contract