LUTC MINUTES 03-02-2020 City of Federal Way
City Council
Land Use & Transportation Committee
March 2, 2020 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Mark Koppang,Committee member Hoang Tran,and
Committee member Martin Moore.
Councilmembers in attendance: City Council President Susan Honda, Councilmember Lydia Assefa-Dawson and
Councilmember Linda Kochmar.
Staff in Attendance: Public Works Director EJ Walsh, Deputy Public Works Director Desiree Winkler, City
Attorney Ryan Call,Water Quality Program Coordinator Leah Myhre, Surface Water Manager Theresa Thurlow,
Capital Engineer John Cole, Senior Capital Engineer Naveen Chandra, Senior Capital Engineer Christine Mullen,
Capital Engineer Jeff Huynh, Capital Engineering Manager Sarah Hamel, Planning Manager Doc Hansen, Policy
Advisor Bill Vadino, and Administrative Assistant II Rebecca Kovar.
1. CALL TO ORDER: Committee Chair Koppang called the meeting to order at 5:01 p.m.
2. PUBLIC COMMENT:
5:03 pm: Ken Lyons of AT&T stated that he is here to answer questions regarding Item K.
6:30 pm: Rebecca Kovar read emailed comment from Bernedine Lund regarding Item N.
6:56 pm: Ken Blevens commented on Item 0.
7:00 pm: Anna Patrick commented on Item 0.
3. COMMITTEE BUSINESS:
Topic Title/Description
A. Approval of Minutes: February 3, 2020
Committee approved the February 3, 2020 LUTC minutes as presented.
• Moved: Moore
• Seconded:Tran
• Passed: 3-0 unanimously
B. Authorization to Submit 2019 NPDES Permit Annual Report
Water Quality Program Coordinator Leah Myhre explained the functions, activities, and outreach covered
in the Annual Report,including abating illicit discharges, maintaining and upgrading storm drains and flow
facilities.She noted that the City has met all the criteria. Committee member Tran asked for clarification on
how population growth might impact the permit in the future. Ms. Myrhe said that there could be more
criteria if the population topped 100,000. Discussion followed regarding outreach, education, and other
matters in the Annual Report. Surface Water Manager Theresa Thurlow answered questions from Council
Members. Public Works Director EJ Walsh offered clarification.
Committee forwarded Option #1 (Approve the 2020 Annual Report and SWMP Plan
documents and authorize the Public Works Director to submit these documents to the
Committee Members City staff
Mark Koppang,Chair EI Walsh,P.E.,Public Works Dir tor'
Martin Moore,Member 3 Rebecca Kovar,Admnistratiue Assistant Il
Hoang V. Tran,Member (153)835-270J
Department of Ecology by March 31, 2020 to satisfy the City's NPDES Permit obligations.)to
the March 17, 2020 Council Consent Agenda for approval.
• Moved: Tran
• Seconded: Moore
• Passed: 3-0 unanimously'
C. Vactor Services Contract Bid Award
Surface Water Manager Theresa Thurlow provided information on the bidding process. She noted that the
budget would need to be increased for this contract,as expected,and explained where the additional funds
would come from.
Committee forwarded Option #1 (Award the SWM Vactor and Infrastructure Maintenance
Services contract to Action Services, the lowest responsive, responsible bidder, in the
amount of$247,752.50 and authorize the Mayor to execute the contract.) to the March 17,
2020 Council Consent Agenda for approval.
• Moved:Tran
• Seconded: Moore
• Passed: 3-0 unanimously
D. Approval to Lease SWM Parcel to Active Construction
Surface Water Manager Theresa Thurlow explained the reasons for the request and noted that the lot has
been leased for similar purpose previously.
Committee forwarded Option #1 (Approve the Mayor's Recommendation on the 2020
Planning Commission Work Program.)to the March 17, 2020 Consent Agenda for approval.
• Moved: Moore
• Seconded:Tran
• Passed: 3-0 unanimously
E. 2020 Asphalt Overlay Project Bid Award
Capital Engineer John Cole gave a brief overview of the project and budget. Council President Susan Honda
asked for clarification as to the types of work that will be done in The Ridge, where she lives. Council
member Kochmar asked if this would be the only street overlay project this year and how it would be
funded. Public Works Director EJ Walsh explained where the funding for the project originates.
Committee forwarded Option #1 (Award all schedules for the 2020 Asphalt Overlay Project
to Miles Resources, LLC, the lowest responsive, responsible bidder, in the amount of
$2,183,610 and approve a 5% contingency of $109,180 plus supplemental "Ridge"work of
$180,000 for a total of$2,472,790 and authorize the Mayor to execute the contract.)to the
March 17, 2020 Consent Agenda for approval.
• Moved:Tran
• Seconded: Moore
• Passed: 3-0 unanimously
F. 2020-2021 Neighborhood Traffic Safety Project Bid Award
Senior Capital Engineer Naveen Chandra presented the second set of bid results and budget for the
project. Council previously authorized rejecting the first set of bid results and authorized rebidding of the
project.
Committee Members City Staff
Mark Kop ang Chair EJ Walsh,P.E.,Public Works Direttar
Martin Moore,Member 4 Rebecca Kovar,Adrnini-;trative Assistant II
Hoang V. Tran,Member (253)835'-2701
Committee forwarded Option #1 (Award the 2020-21 Neighborhood Traffic Safety Program
to Tony Lind Paving LLC, the lowest responsive, responsible bidder, up to the amount of
$60,000.00 and approve a ten percent contingency of$6,000.00 for a total amount of up to
$66,000.00 and authorize the Mayor to execute the contract.) to the March 17, 2020
Consent Agenda for approval.
• Moved: Moore
• Seconded:Tran
• Passed: 3-0 unanimously
G. SW Dash Point Rd &47th Ave SW Compact Roundabout- 30% Design Report
Senior Capital Engineer Christine Mullen presented background and progress information on the project,
which is designed to reduce collisions at the intersection.City Council President Honda asked whether local
residents are aware of the project. Ms. Mullen said she will confirm.
Committee forwarded Option #1 (Authorize staff to proceed with design of the SW Dash
Point Rd &47"' Ave SW Compact Roundabout and return to the LUTC and Council at 850/0
design completion for further reports and authorization.) to the March 17, 2020 Consent
Agenda for approval.
• Moved: Tran
• Seconded: Moore
• Passed: 3-0 unanimously
H. Project Acceptance for Military Road South Pavement Repair
Capital Engineer Jeff Huynh provided information on the requirements of the project. He noted that the
project came in under budget.
Committee forwarded Option #1 (Approve the proposed final acceptance of the Military
Road South Pavement Repair Project constructed by Pavement Maintenance of Washington,
LLC in the amount of$159,371.13 as complete.) to the March 17, 2020 Consent Agenda for
approval.
• Moved: Tran
• Seconded: Moore
• Passed: 3-0 unanimously
I. Request To Modify the Transportation Systems Capital Improvement Plan
Capital Engineering Manager Sarah Hamel explained the projects involved and the requirements and costs
that informed the request to modify the plan. Committee Chair Koppang asked for clarification on the
requested funds. Councilmember Kochmar asked if the proposed flagpole replacement would be covered
by insurance of person who struck it. Public Works Director EJ Walsh answered that the person did have
insurance and the City was seeking coverage from their insurance company.
Committee forwarded Option #1 (Approve the proposed request to modify the
Transportation Systems CIP) to the March 17, 2020 Consent Agenda for approval.
• Moved: Moore
• Seconded:Tran
• Passed: 3-0 unanimously
J. Authorization to Submit Transportation Grant Applications
Deputy Public Works Director Desiree Winkler described the projects that might qualify for grants and the
Committee Members City Staff
Mark Ko Pang,Chair EJ Walsh,P.E.,Public Works Direcdor
Martin Moore,Member 5 Rebecca Kovar,AominIsdrative Assistant II
Hoang V. Tran,Member (253)835.2701
time frame involved in the application process for each proposed project. She explained where matching
funds would come from. Committee Member Moore asked for clarification regarding the origin of the
grants.Ms.Winkler explained the grant process and origins.Councilmember Kochmar asked about how FW
performed compared to other cities. Public Works Director EJ Walsh noted that availability of matching
funds has helped PW succeed with grants. Council Chair Koppang asked for more information regarding
which programs are best qualified to receive grants.
Committee forwarded Option #1 (Authorize staff to submit the proposed grant applications
for transportation projects.)to the March 17, 2020 Consent Agenda for approval.
• Moved: Tran
• Seconded: Moore
• Passed: 3-0 unanimously
K. New Cingular Wireless PCS, LLC—Franchise Ordinance
Deputy Public Works Director Desiree Winkler gave background on the Ordinance requirements and
expounded upon growing demand for wireless services. This franchise is similar to others currently in
place. Councilmember Assefa-Dawson asked for clarification on the proposed fee income for the City.
Council President Honda asked about the aesthetics of the transmitters. Committee Chair Koppang noted
that the Council should consider setting standards for the attractiveness of the transmitters.
Committee forwarded Option #1 (Adopt the proposed Ordinance.) to the March 17, 2020
Ordinance Agenda for approval.
• Moved: Tran
• Seconded: Moore
• Passed: 3-0 unanimously
L. Council Action on 60% Petition: Pape Annexation
Planning Manager Doc Hansen gave information regarding proposed annexation, including purpose, and
process through which the annexation occurs.
NOTE:The first Attachment A in the Agenda Packet should be Attachment B.The Exhibits would be tied to
the resolution if it were adopted.
Committee forwarded Option #1 (Approve the Mayor's Recommendation on the 60 percent
petition for annexation.)to the March 17, 2020 Public Hearing Agenda for approval.
• Moved: Tran
• Seconded: Moore
• Passed: 3-0 unanimously
M. Public Outreach on the Tacoma Dome Link
Planning Manager Doc Hansen provided information on the public response to outreach regarding what
they wanted in the areas around the transit stations. Pedestrian oriented activities were the most popular
ideas, but parking was also popular. More outreach will be done, probably in April 2020, regarding what
people want most.
N. Updates on Aviation Noise and Health Issues
Policy Advisor Bill Vadino reported on current issues with the proposed expansion of SeaTac Airport,
specifically noise concerns that negatively impact Federal Way and other surrounding communities.
Committee Members City Staff
Mark Koppang,Chair EJ Walsh,P.E.,Public Works director
Martin Moore,Member g Rebecca Kovar,Administrative Assistant II
Hoang V. Tran,Member (153)8357701
O. Panhandling in Federal Way
Policy Advisor Bill Vadino presented information on possible initiatives to respond to the issue of
panhandling in the City, including consideration of other cities'approaches. He laid out strategies and
cooperation with other cities regarding education on how to redirect donations to charities that help the
homeless and panhandlers. Committee Chair Koppang responded to some of the concerns brought up by
citizen commenters regarding this issue and the work being done to address them. Discussion followed.
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS:
The next LUTC meeting will be held on April 6, 2020 at 5:00 p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 7:49 p.m.
Attest: Approved by Committee:
Rebecca Kovar, Administrative Assistant II Date
Committee Members _ city staff
Mark Koppang, Chair EJ Walsh,P.E.,Public Works Director
Martin Moore,Member 7 Rebecca Kovar,Administrative Assistant II
Hoang V. Tran,Member (253)835-2701