05-05-2020 Joint Use Operations Facility5/5/2020 1
Project 610: Planning for New
Joint Use Operations Facility
Public Works Department
Policy Question
Should the City Council authorize the use of
$250,000 of 2019 REET funding to begin Project
610: Planning for New Joint Use Operations
Facility?
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Background Information
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•Originally Steel Lake Maintenance Facility was a ‘Temporary’
facility for City maintenance operations
•The facility was a repurposed fire station, not setup for City
maintenance operations
•Does not contain proper work spaces for tasks being
completed
•Does not contain sufficient space for the level of service
expected from staff
•City has not invested in the facility, which has continued to
decline
Background Information
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•2008 for next budget: Presented to Council that facility needs replacement or substantial upgrades
•2012 for next budget: Presented to Council that facility needs substantial upgrades
•2016: Presented to Council impacts of Federal Way Link Extension and plan to fund a new maintenance facility
•2016 for next budget: Presented to Council that facility is beyond useful life and need for replacement
•2018 for next budget: Presented to Council that facility is beyond useful life and need for replacement
•2019: Presented to Council update of impacts from Federal Way Link Extension and need for replacement
•2020 Council Retreat: Presented to Council that facility is in need of replacement
Background Information
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Current Process:
•Discussed with Council and included as part of SWM CIP
Planning last summer
•Direction was if REET was available at end of 2019 to start
•Was programmed into budget adjustment using 2019 REET
•With budget adjustment on hold, this has stalled
Use of REET funding:
•Using cash on hand, not a future allocation
•Restricted funding, can only be used for Capital Projects
Historical Information
1991
•1.77 Acres
•9 FTE Maintenance
Employees
•5 Trucks
•10 Mowers, Trailers,
etc.
•Equipment
attachments, Small
Tools, etc.
2016
•4.15 Acres
•24 Full Time Employees
•24-32 Summer Temp
Employees
•34 Trucks (including 6 large
trucks with sanders and
plows)
•56 Mowers, Trailers, 6 VMS
boards, etc.
•Sand & Salt Storage, Brine
Mixing and Storage
Facilities
•Equipment attachments,
Small Tools, etc.
2020
•4.15 Acres
•30 Full Time Employees
•35-45 Summer Temp
Employees
•36 Trucks (including 6 large
trucks with sanders and
plows)
•65 Mowers, Trailers, 6 VMS
boards, etc.
•Sand & Salt Storage, Brine
Mixing and Storage Facilities
•Equipment attachments,
Small Tools, etc.
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Functionally obsolete
maintenance facility
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Ongoing Concerns with
Buildings
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Maintenance Yard Thefts
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Over $125,000 in theft and damages in the last two years
Instances of thefts occurring while staff present
Loss of productivity due to repairs, replacement, and equipment not
available
Scope of Work
Feasibility:
•Confirm space and sizing needs
•Review available properties
•Preliminary layout
•Feasibility level cost estimating
Preliminary Engineering:
•Prepare / complete environmental work
•Prepare detailed cost estimates
•As funding allows, perform engineering and architectural
design
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Next Steps
•Prepare Request for Proposals
•Consultant perform Feasibility Work
•Review findings with Council
•Incorporate Council feedback
•Proceed with Preliminary Design
•Review design with Council
•Incorporate Council feedback
•Final Design
•Construction
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Options Considered
1.Approve the use of 2019 REET funding to
begin the planning of Project 610: Planning
for New Joint Use Operations Facility.
2.Do not approve the use of 2019 REET
funding to begin the planning of Project 610:
Planning for New Joint Use Operations
Facility and provide direction to staff.
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Mayor’s Recommendation
The Mayor recommends Option 1.
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5/5/2020 14
Project 610: Planning for New
Joint Use Operations Facility