FEDRAC MINUTES 05-26-2020CITY OF
Al� Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, May 26, 2020 5:00 p.m.
SUMMARY MINUTES
Meeting held remotely via Zoom
CALL TO ORDER: Council Chair Hoang Tran called the meeting to order at 5:01 p.m.
COMMITTEE MEMBERS VIA ZOOM: Chair Tran, Councilmember Koppang, Councilmember Kochmar.
COUNCILMEMBERS VIA ZOOM: Council President Honda; Councilmember Baruso; and Councilmember
Assefa — Dawson; Councilmember Moore
STAFF MEMBERS VIA ZOOM: Finance Director, Ade Ariwoola; Accounting Manager, Chase Donnelly;
City Attorney, Ryan Call; Public Works Director, EJ Walsh; IT Director, Thomas Fichtner; PAEC General
Manager, Brian Hoffman; and Administrative Assistant II, Dana Almberg
PUBLIC COMMENT: No public comment
A. Approval of Summary Minutes —April 28, 2020 Meeting
Motion made by Councilmember Koppang to approve the minutes from April 28, 2020 as
written; motion seconded by Councilmember Kochmar and carried 3-0.
B. Purchase of Two Inspector Vehicles Utilizing Sound Transit Funding: Presented by Public Works
Director, EJ Walsh.
Public Works Director Walsh is bringing forth a request to purchase two inspector vehicles
utilizing Sound Transit funding. As part of the City's previously executed Staffing Agreement
with Sound Transit, the City has collected funding for the purchase and outfitting of two
inspector vehicles, one for Public Works and one for Community Development. With the
authorization of City Council, the City previously entered into a staffing agreement with Sound
Transit for the Federal Way Link Extension. This agreement provides funding to the City for
staffing and equipment associated with the design and construction of the Federal Way Link
Light Rail extension.
The Public Works Right of Way Inspector vehicle and equipment is $60,000 and the
Community Development Building Inspector vehicle and equipment is $45,000, for a total
amount of $105,000. The funding for these vehicles also includes all the required equipment,
including safety items. No City funds are being used and there are no financial impacts to the
City. Both vehicles will be purchased through the State Contract.
Motion made by Councilmember Kochmar to forward Option 1, to the June 2, 2020 consent
agenda for approval; motion seconded by Councilmember Koppang and carried 3-0.
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CITY RF
Federal Way
C. VOUCHERS 04/16/2020 — 05/15/2020 AND PAYROLL VOUCHERS 04/01/2020 — 04/30/2020:
Presented by Finance Director, Ade Ariwoola.
Director Ariwoola shared his screen to provide a question and answers to some email questions
on vouchers that were sent to him. Below are the highlights.
• Check 272348 - Flags A' Flying LLC: This is a replacement pole by the Aquatic Center Risk
Management will try to recover the cost from the driver who did the damage.,
• Check 272319 — Calytera US Inc: This is for the Amanda software that is used for
permitting.
• Check 272172 — Financial Consulting Services: These are invoices for Sound Transit
Operation Facility Siting Study
• Checks 272113 & 272297 — 2 Watch Monitoring Inc — This is for alcohol monitoring and
home monitoring systems. These come out of the jail budget.
• This report shows that many people have had money refunded for permits or park
programs. Can the City use federal funding to cover these costs? Director Ariwoola
answered no, we can't use federal money for short falls.
• According to a news report from Kent a couple of weeks ago, the City of Kent transferred
Lodging Tax revenue to the general fund. There was some discussion on whether we can
we do that as well. Director Ariwoola stated that no it can't be used, that according to
RCW 67.28.180 this fund can only be used for certain things It is to be used for tourist
related things or things that will promote tourism.
There was some discussion directed to General Manager Hoffman regarding options for
bringing in additional revenue to the PAEC. Mr. Hoffman stated they are looking at
guidelines and different scenarios of how to open at 20% capacity. He also stated that the
parking lot of the PAEC was recently used by Amazon for truck training purposes.
Unfortunately, they are restricted so much by governor's orders. There are also three
different City facilities using the building Monday through Friday, 8:00 am — 5:00 pm.
Motion made by Councilmember Koppang to forward the March Vouchers to the June 2, 2020
consent agenda for approval; motion seconded by Councilmember Kochmar and carried 3-0.
D. MONTHLY FINANCIAL REPORT — April 2020: Presented by Finance Director, Ade Ariwoola.
Director Ariwoola summarized the April 2020 Monthly Financial Report. Notable areas included:
• Sales Tax
• Utility Tax
• Property Tax
• CD Permits & Fees
• General Fund
• Proposition 1
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CITY OF
Federal Way
Included on this report is a breakdown on COVID-19 Expenditures for April 2020 Year -to -Date.
Payroll Expenditures = $122,178
• Supplies & Services = $16,180
• Total Expenditures = $138,358
The City will be seeking reimbursement for some of these expenditures.
Council Chair Tran asked if we think the reason for property tax decrease is because of the
extension to June 1st by King County. Finance Director Ariwoola stated that yes, that will have a
big impact. He is hoping we won't see a lot of foreclosures.
Council President Honda asked if we know what the percentage is of people who have yet to
pay their property tax? Finance Director said no, we wouldn't have that information but we
could possibly get it from King County.
Motion made by Councilmember Kochmar to forward the April 2020 Monthly Financial Report
to the June 2, 2020 consent agenda for approval; motion seconded by Councilmember
Koppang and carried 3-0.
OTHER:
NEXT MEETING: June 23, 2020
MEETING ADJOURNED: The meeting was adjourned at 5:58 p.m.
Attest:
(a� 520 rnbcz
Dana AImberg, Admini strati a Ass' tant II
Approved by Committee:
p a3-oZo2-0
Date
Tuesday, May 26, 2020 Page 3