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AG 20-087 - eCityGovRETURN TO: Thomas Fichtner EXT: 2547 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM MEW= 4. TYPE OF DOCUMENT (CHECK ONE): • CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) • PUBLIC WORKS CONTRACT Ei SMALL OR LIMITED PUBLIC WORKS CONTRACT El PROFESSIONAL SERVICE AGREEMENT Ei MAINTENANCE AGREEMENT • GOODS AND SERVICE AGREEMENT El HUMAN SERVICES/ CDBG • REAL ESTATE DOCUMENT El SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) • ORDINANCE El RESOLUTION • CONTRACT AMENDMENT (AG#):— OINTERLOCAL FLI OTHER Subscriber Agreement 5. PROJECT NAME: -eCityGov Alliance/ MyBuildinice= rmit.com - G. NAME OF CONTRACTOR: eCityGov Alliance ADDRESS: P.O. Box 90012 TELEPHONE (425) 452-7821 E-MAIL: trunningde@ecitygov, net FAX; N/A SIGNATURE NAME: Tyler RuEnaning Deer TITLE.. Executive Director 7. EXHIBITS AND ATTACHMENTS: A SCOPE, WORK OR SERVICES A COMPENSATION El INSURANCE REQUIREMENTS/CERTIFICATE 11 ALL OTVE?, RZEFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN El REQUIRED LICENSES El PRIOR CONTRACT/AMENDMENTS — 8. TERM: COMMENCEMENT DATE: Upon Execution COMPLETION DATE: Perpetual 9. TOTAL COMPENSATION $ 5 year Average of Permit Fees (variable) __ (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: DYES ANO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED DYES ANO IFYES,$ PAID BY: El CONTRACTOR 11 CITY RETAINAGE: RETAINAGE AMOUNT: RETAINAGE AGREEMENT (SEE CONTRACT) OR El RETAINAGE BOND PROVIDED 10. DOCUMENT/CONTRACT REVIEW D PROJECT MANAGER 11 DIRECTOR El RISK MANAGEMENT (IF.-kPPLICABLE) El LAW "wellingum 1 wn .. 3EOMU�� 11116111111109030 1 MAIN Im t0grll to INITIAL /DATE REVIEWED —1 r 'It c— c SCHEDULED COMMITTEE DATE: SCHEDULED COUNCIL DATE: COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 0 SENT TO VENDOR/CONTRACTOR DATE SENT: DATE C'D: 11 ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE., LICENSES, EXHIBITS • CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNED • LAW DEPARTMENT I D,<-GNATORY (MAYOR OR DIRECTOR) 0 CITY CLERK No 'Ja ASSIGNED AG# �-SIGNED COPY RETURNED DATE SENT: O?n Ts, b`2 0 18 M- (+wo 0 fl,, bk A 1-U r eCityGov. net SUBSCRIPTION AGREEMENT Between City e e d eCityGov Alliance This Agreemeritis entered into between the eCityGov Alliance, hereinafter retbrred to as the "Alliance", and the City of Federal Way, WA, heminifter i�ed to as the "Subsctiber" (each -z "Party" or together, the "Parties"). WITNESSETH: Iton, T I&MV NEW I UY ST111rMA M11 ITM 12 IRONUFTMi?l I - i Is .1 WHEREAS, the purpose of the Alliance is to provide a regionally coordinated portal for oyY_RWGW71U6 ni1Ur_f-C;! A; n r- n - f ctxiL At m_hr.���n-_g of resources in the development and deployment of such services; and applications and related products to deliver public sector services via the internet; and Oil .2 11 V-4 Do" WHEREAS, the Subscriber wishes to use certain shared software application(s) and related product(s) to deliver public sector services via the internet; and Is Is' I NIR I NO . AMITWITM I I MINFIRMS M. "M 1 - I . I I to 1, 1 .1 WHEREAS, the Alliance is duly authorized to enter into agreements as an independent entity; and WHEREAS, it is the desire of the Parties to enter into an agreement for Software and related product(s) to deliver public sector services via the i1et as provided herein; 111304011111111111 1. Alliance. The Alliance is an independent joint agency formed under Chapter 39.34 RCW, the Interlocal Cooperation Act, and a Washington non-profit corporation, authorized to deliver certain public sector services as provided in the Alliance Interlocal Agreement. 2. Subscriber. The Subscriber is a municipal corporation that desires to subscribe to an Alliance hosted service(s) and/or application(s), and to participate as a non - Page 2 of 12 ((Date—Field)> voting but active member in the committees supporting that service(s) and/or application(s). The purpose of this Agreement is to provide the terms and conditions under which the Subscriber will receive hosted services from the Alliance. To accomplish this purpose, and in consideration of the benefits to be received by each of the Parties hereto, the Parties agree as follows: 71NNr1 ZTflR= As used herein, the following capitalized terms shall have the following meanings. Terms not otherwise defined herein shall have the meanings set forth in the recitals of this Agreement and the Alliance Interlocal Agreement. 2. "Agreement"this Agreement"the Agreement"hereof"herein", "hereto", "hereby", "hereunder" and similar expressions mean this Subscription Agreement, including all instruments supplementing, amending or confirming this Agreement. All references to "Articles" or "Sections" mean and refer to the specified Article or Section of this Agreement. ONEEMEEM3=1 CORY01114 IF, 111, � � � 14111WIR-111 1 -mm -mm 4. "Application Software"Application" and/or "Software" means computer application and related computer code, presented in object code form operating on Hosting Service hardware. Application Software includes, but is not limited to computer code, databases, programs and interfaces in executable code form which have been created or licensed by the Alliance. 5, "Application Team"Management Committee" anff'or "Project Team", means a team made up of a representative(s) from each Alliance partner and subscriber agency for a particular Software Application. The purpose of the Application Team is to guide development and management of the Application. 6. "Backend Integration" means that a software application owned anJor licenseu by the Subscriber is linked to the Application Software for the purpose of passing data between the two systems. I 8. "Data and Content Management Tool(s)" means the internet restricted accessible software application used by the Subscriber to update, change ank manage application content and data. Page 3 of 12 ((Date—Field)) M "Hardware" means the computers, application servers, magnetic storage devices and other related computer hardware owned by the Alliance for the purposes of providing services and software applications to Alliance partners, subscribers and the general public. 11; "Hosting Service" means the city and/or business at which Alliance Application(s), related software and hardware is physically located. The Hosting Service is also responsible for maintaining the shared portion • the service(s) and application(s) affected by this Agreement. 12. "Partner(s)" means the governmental jurisdictions that are parties to the Allian • Agreement. i 13. "Subscriber" means the governmental jurisdiction or other organization that elects to enter into an agreement with the Alliance to purchase specific hosted internet software application service(s) • an annual •. Subscriber status is further defined by the Alliance Administrative Policies and the Alliance Interlocal Agreement. 14. "Subscription(s)" means the internet accessible computer application(IN identified in Appendix A. I 15. "Subscription Liaison(s)" means the Subscriber assigned staff member(s) for each subscription application. 16, "User" means members of the general public and city staff who use the services defined herein. Subscription. During the term of this Agreement, the Alliance grants the Subscriber a non -transferable, nonexclusive subscription to use the Application Software in accordance with the terms and conditions state herein. 2. Application Software License(s). Application Software license(s) are and shall remain the property of the Alliance or its third -party service providers. The Subscriber shall have a non-exclusive right to use the Application Software specified in Appendix A. The Subscriber shall not have taken, or attempt to take, any right, title or interest therein or permit any third party to take any interest therein. The Subscriber will not transfer, sell, assign, sublicense, pledge, or otherwise dispose of, encumber or suffer a lien or encumbrance upon or against the Application Software or any interest in the Application Software. & Application Software and Data. The Subscriber may not move any Applicati Software or data from any installed location at the Hosting Service place of business without the prior written notification and subsequent technical approva • the Alliance. I Page 4 of 12 ((Date—Field)) (a) The Alliance shall obtain, install and maintain the necessary hardware, systems software, and Application • at the location • the Hostirl"N, Service to provide the appropriate computing platform to deliver the application services defined in Appendix A. I (b) The Hardware, Systems Software licenses, and Application Software code and licenses are and shall remain the properly of the Alliance or its third - party service providers. The Subscriber shall not have taken, or attempt to take, any right, title or interest therein or permit any third party to take any interest therein. The Subscriber will not transfer, sell, assign, sublicense, pledge, • otherwise dispose of, encumber • suffer a lien • encumbrance upon or against the Hardware or Systems Software or any interest in the Hardware or Systems Software. The Subscriber shall provide applicable data for each Software Application Subscription to the Alliance in accordance with •. specifications in Appendix A. Z The Subscriber is responsible • r•. changing and maintaining said data M specified in Appendix A. I 3. Each Party shall treat all data and information to which it has access by its performance under this Agreement as confidential. Unless required to do so by law, a Party shall not disclose such data • information to a third Party without specific written consent • the other Party. In the event that one Party receives notice that a third Party requests divulgence of confidential or otherwise protected information and/or has served upon it a subpoena or other validly issued administrative or judicial process ordering divulgence of such information, the receiving Party shall promptly inform the • Party. This section shall survive the termination • completion of this Agreement and shall continue in orce and effect and shall 'be binding upon all Parties and their agents, employees, successors, assigns, subcontractors • any Party • entity claiming an interest in this Agreement. 4The Alliance will not transfer, sell, assign, sublicense, pledge, or otherwise dispose of, encumber, or suffer a lien or encumbrance upon or against the Subscriber •. • database • any interest in the Subscriber •. • database. The Alliance will maintain the Subscriber data or database at the Hosted Service, and shall notify Subscriber in writing if the data or database is to be moved from the Hosted Service. The Alliance shall not be responsible for any damage to, or loss of, the data, except in cases of gross negligence or wilful misconduct. Page 5 of 12 ((Date—Field>) The Subscriber shall name and authorize certain employees as content managelS for the Software Application(s) specified in Appendix A. I 2. It is the responsibility of the Subscriber to authorize and manage opening ani closing user accounts for third party vendors and/or contract employees. 3. The Alliance will manage password protected user accounts for said employees and vendors. The Alliance will manage only named user accounts. The Subscription Liaison is responsible for authorizing new user accounts and ensuring unneeded user accounts are closed in a timely manner. 4. Access to Alliance web -based products is not restricted in anyway, however: Software Application functionality may be restricted or limited for certain Software Applications or portions of a Software Application to the residents of Alliance partner and subscriber cities. Such restrictions or limitations are dependant on the level of service(s) purchased by the Subscriber and shall be described in Appendix A. 5. An unlimited number of residents, staff and other customers of the Alliance product(s) may access and utilize the product(s) via the internet, except as not in the previous section. I UrMMIVAVV-■ ■ ,�� 1 Alliance represents and warrants that (a) Alliance has the legal right i and author] to provide the services that are the subject of this Agreement; and (b) Applicatio Software does not infringe upon any copyright, patent, trademark, trade secret, any other intellectual property right of any third Party. 2. No Other Warranty. Other than the express warranties contained above, any software Subscription provided and all services perforrned pursuant to this Agreement are provided and performed on an "as is" basis, and Subscriber's use of the Application Software and services is at its own risk. Alliance does not make, and hereby disclaims, all other warranties, whether express or implied. Alliance does not warrant that the Application Software and services provided hereunder will be uninterrupted, error -free, or completely secure. C Limitation of Liability; Damages. Alliance's sole liability to Subscriber for any loss, liability or damage, including attorney's fees, for any claim arising out of or related to this Agreement, regardless of the form of action, shall be limited to Subscriber's actual direct out-of-pocket expenses which are reasonably incurred by Subscriber and shall not exceed the amount of the fees paid to Alliance by Subscriber under this Agreement for the calendar year in which such claim accrued. In no event shall Alliance be liable to Subscriber or any third party Page 6 of 12 ((Date—Field)> [F r lost profits, revenue, lost data, consequential, special, incidental, or .pUTA basis of the claim. ,a) Alliance is responsible for Alliance product(s) on the eCityGov.net we sites, including the transmittal of data to and from the Subscriber in th formats(s) identified in Appendix A, to meet the needs of Subscriber's back -end process. Interface and data transmittal standards are subject approval by the Board. I (b) The Subscriber is responsible for any and all direct integration with their own business processes and systems, including the entire cost and overhead associated with integration of Alliance products to Subscriber - owned systems. (c) For the purpose of Backend System Integration, the Alliance may assi n on a temporary basis, a reasonable number of Internet Protocol Addres!ses ("IP Addresses") from the address space assigned to Subscriber by the Hosting Service. The Subscriber acknowledges that the IP Addresses are the sole property of the Alliance and/or of its contracted Service provider and are assigned for the term of this Agreement to Subscriber as part of th Software Application Subscription(s), and are not "portable". (d) The Alliance reserves the right to change IP Address assignments at any time; however, the Alliance shall use all reasonable efforts to avoid any disruption to the Subscriber resulting from such renumbering requirement. The Alliance will give the Subscriber reasonable notice of any such renumbering. The Subscriber agrees that it will have no right to IP Addresses upon termination of this Agreement and that any renumbering required of the Subscriber after termination shall be the sole responsibility of Subscriber. 2. Training. The Alliance shall provide such training and consultation to the Subscriber regarding the use of a Software Application(s) and services as is determined to be appropriate by the Board and/or the Application Team(s) associated with specific Alliance Software Application(s). For Application Software residing on Alliance Server(s): The Hosting Service for each product is responsible for ensuring that the Application Software functions correctly, and for responding to Subscribers who submit requests for Application Page 7 of 12 ((Date—Field)> Software i •ns in a timely manner. Application S• . _ malfunctions result in a non-responsive system or • - for • be given high priority. Other Application • •ftware malfunctions will be prioritized r -• on ► - d overall projectpriorities. The actual response- • evels are specified in SubSectionbelow. For other software residing on Subscriber Servers: The Subscriber is fully — responsible for the functioning of •ftware residing on r •-Servers, including • - designed • handle the interface between ` • Software Application(s) an•'' all software-, • directly through• parties to the Subscriber. Tec ical Support — Requests for technical support will be classified into three priority levels: High — system is down or is returning incorrect results and customer is unabl* to fulfill critical business functions.;, thosepertaining to core business Urgent• •nificantly impacting use of . although customerr perform corebusiness functions Normal other Hosting4. Regular business hours• •. • 11 . 5:00 p.m., excluding holidays. During regular business hours, there is a guaranteed response time of I hour for High and Urgent calls. All other calls will be responded to within 8 business hours.Off-hours support11 r 11 a.m., weekends • • • offered only •r network and server support. Only priority calls will be responded to within 2 hours.• phone r,rrr- ::r i 1 ` This Agreement is entered into for the benefit of the Parties to this Agreement only and shall conferno benefits,direct or • -C on any third persons. No joint venture or partnership is formed as a result of this Agreement. 2. The Subscriber is considered a voting member of the Application Team(s) supporting Alliance service(s) and Software Application(s) identified in Appendix A . The Subscriber is entitled to attend Board meetings, but is not a voting member of the Board. 4. The Subscriber is entitled to use the regional portal for delivery of Software r• •n(s) subscribed to and defined in Appendix Page 8 of 12 ((Date—Field)) 3MUMMOTOMM Projects/programs with other public entities, including, but not limited to state, county, utility districts, libraries, and other cities. a 3 WIM13 Ill The invoice shall encompass Subscription fee(s) for one full calendar year or for the applicable pro -rata Subscription 2. Annual payment is due within 30 days of invoicM 3. The invoice for the current year will be sent upon signing of this Agreement. Payment is due within 30 days of invoice. 4. Payments which are 30 days past due shall be considered to be in arrears. The Alliance may elect to discontinue service to the Subscriber until said account is paid in full. The Board, at its sole discretion, may elect to not disconnect a Subscriber that is in arrears if suitable arrangements have been made for future payment. 5The City of Bellevue, acting as the fiscal agent for the Alliance, will issue invoices. Payment(s) shall be made to the City of Bellevue. The City of Bellevue Tax Identifier Number (TIN) is 91-6007020. 1 6blishment of Fees — Each year the Board shall set Subscriber Fees for thf next calendar year, no later than September 30th. At such time the Board may increase, decrease or leave fees unchanged depending need. KWI'M a W IM Liability/Hold Harmless. If a claim, demand or cause of action arises from the negligent act or failure to act or intentional wrongful act of one of the Parties hereto, or its officers, agents or employees, then that Party shall indemnify, defend and save the other Party and its officers, agents and employees harmless there from; provided, however, that such provision shall not apply to the extent that damage or injury arises from the fault of the other Party, its officers, agents or employees. In the case of negligence of both the Subscriber and the Alliance, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each Party, and each Party shall have the right to seek contribution from the other Party in proportion to the percentage of negligence attributable to the other Party. Page 9 of 12 ((Date—Field>) 2, Assignment. The Subscriber shall not assign, transfer, convey or otherwise dispose • its rights • obligations under this Agreement • permit use • applications and/or services by another entity or person who is not an Alliance Partner, Subscriber, or employee, officer or agent thereof, except to the extent as may be authorized by Alliance rules and procedures. 1 Notices. All notices, requests, demands and • communications required by this Agreement shall be in writing and, except as expressly provided elsewhere in this Agreement, shall be deemed to have been given at the time of delivery if personally delivered or three business days after mailing if mailed by first class mail, postage prepaid and addressed to the Party at its address as stated in this Agreement or at such address as any Party may designate at any time in writing with notice pursuant to this paragraph. At the time of execution the addresses of the Parties are: &1MAMM3=;1 11121 1919 � M I V) Bellevue, WA 98009-9012 Attn: Tyler Running Deer (425) 452-7821 trunningde@ecitygov.net LGJ = 1rm, FA • Froliffill Wooll � IT Ili I "I.. Dispute Resolution. This section governs any dispute, or controversy between the Parties arising out of or relating to this Agreement or its breach (the "Disputed Matter"). It is agreed that King County shall be the venue for any arbitration. All Disputed Matters shall be submitted to the following dispute resolution process: First the Disputed Matter shall be -• jointly to the Alliance's Executive Director and the Subscriber's representative. If they r• not agree within ten (10) days, the Disputed Matter shall be referred jointly to the Chair of the Executive Board and the Subscriber's chief executive or designee. If such persons do not agree upon a decision within ten (10) days after referral • the matter to them, • within such other period as may be mutually agreed upon, the Parties shall proceed to the next stage of the dispute resolution procedure. (b) Arbitration Procedurg Page 10 of 12 (<Date—Field)> The Subscriber or the Alliance may, within ten (10) days following C409-;�110E4111 111f to the American Arbitration Association. The decision of the other Party to invoke the arbitration process below shall constitute an election of or arbitration process not invoked by it. Any Disputed Matter referred to arbitration shall be conducted under the • Rules of the American Arbitration • The arbitrator may be selected by .• • the Parties • through the American Arbitration Association. Any such arbitration will be held in the Seattle Metropolitan Area. The Parties will share the costs of the arbitration `• subject to final apportionment by the arbitrator. However each Party shall bear the expenses of its own counsel, experts, witnesses and preparation of evidence. The decision of the arbitrator shall be final and shall not be subject to appeal by the Parties. Judgment upon any award rendered by the arbitrator may be entered in any court of competent jurisdiction. (c) Performance • •. Pending the resolution of any Disputed Matter, both Parties shall continue their performance under this Agreement to the extent that such performance is feasible, including but not limited to the payment of all sums which are due or which become due during the dispute resolution process. Neither Party will institute any action or proceeding against the • Party in any court concerning any Disputed Matter that is or could be subject to resolution under this section. •Effective Date and Duration. This +• shall be • on upon execution of both Parties, and shall continue until termination or withdrawal. Termination by annual notice and/or default. The Subscriber may terminate this Agreement by giving ninety (90) days written notice to Alliance in any year of its intention to tenninate effective January I of the following year provided notice is given in writing and Subscriber is not in default of its obligations under this Agreement. There will be no refunds of monies collected for the current year. If the Subscriber is in default of a material obligation under this Agreement, and such default remains uncorrected more than thirty (30) days after receipt of written notice of default, the Alliance, in addition to any other rights available to it under law or equity, may terminate this Agreement by giving thirty (30) days written notice to the Subscriber. The Alliance shall be deemed in default if, as a result of the Software Application(s) or Alliance's failure to perform its obligations hereunder, the Software Application(s) continues to exhibit defects Page 11 • 12 <(Date—Field)) causing serious disruption of use and/or repeated periods of downtime, period of ninety (90) days, and the Subscriber may terminate the Agreement by giving thirty (30) days written notice to the Alliance, after which the Alliance shall reimburse the Subscriber for a r• `r share of the Subscription Fee. 2. Mid -year termination request by Subscriber. The Subscriber may terminate this Agreement by giving written notice to the Alliance at any time during the calendar year. The Alliance will terminate the Subscriber's service at the earliest practical date in which the necessary Application reprogramming can •- r r; . 1 1 e mination as a result of changes to the Application(s). In the event that ths Alliance initiates changes to the Application(s) and/or Subscription fee(s) for which the Subscriber chooses not to continue with the Application Subscription, the Alliance will provide a r -rata refund of the balance of current year Subscription fee. The refund will be calculated from the date in which the Application changes and/or Subscription fee changes take effect. Modification. This Agreement represents the entire Agreement between - PNo change, termination or attempted waiver of any of the provisions of this Agreement shall be binding on either of the Parties unless executed in writin,.#4 by authorized representatives of each of the Parties. The Agreement shall not be modified, supplemented or otherwise affected by the course of dealing between the Parties. 5. Severability. In the event any term or condition of this Agreement or application thereof to any person or circumstance is held invalid, such invalidity shall not affect other terms, conditions or applications of this Agreement which can be given effect without the invalid term, condition or application. To this end the terms and conditions of this Agreement are declared severable. In witness whereof, the Parties have executed this Agreement as of the Effective Date. eCityGov Alliance of Federal Way Accepted By (Signature) Accepted By (Signature) Tyler Running Deer Jim Ferrell Executive Director Mayor Date: Date: Page 12 of 12 (<Date—Field)) M32M= MyBuildingPermit.com — development service applications, inspection scheduling, permit status information and other related services 0 0 . 0 1 0 -- lie] 2. Annual Fee — The 2020 subscription fee is estimated at $69,875 which may b' prorated in 2020 based on the date the first permits are issued from MBP. T 1 subscription fee is based on a 5 -year rolling average of the historical permit revenue actuals to determine a jurisdiction's percentage share of the total MB3 expenses. Below is a description of the MBP Fee methodology unless modifi as provided in Section 11, Annual Fees, paragraph 2, Establishment of Fees: Step 1: Each jurisdiction submits the last five years of permit revenu from which a rolling five-year average can be computed. This softe the impacts of peaks and valleys in permit activity. I Step 2: Each jurisdiction's percentage of the total Alliance permit revenue is calculated. Step 3: The percentage is then applied to the expenses (which may include investments) for the biennium budget period to determine each jurisdiction's obligation. 1 Establishment of Fees — The 5 -year rolling average will be used to set both yea of the biennial budget. At the direction of the Executive Board, a mid -biennial adjustment may occur. The Board shall set Subscriber Fees for the next calend year, no later than September 30th. At such time the Board may communicate an increase, decrease or leave fees unchanged depending on need. 4. The Annual Fee will be invoiced to each Jurisdiction via quarterly billings. III DESCRIPTION OF PRODUCT SERVICE — MYBUILDINGPERMIT.COM 5. MyBuildingPermit.com (MBP) is managed and operated by the Partner cities of the eCityGov Alliance and the MBP Management Committee. The Managemen 11 Committee is made up of building officials or other designated representatives of the Partner and Subscriber agencies. 6. MBP is a web -based transaction portal designed to provide citizens and development professionals the ability to submit development service applications and obtain certain permits from member jurisdictions and agencies. Specifically, applicants may easily apply for, pay for, and receive multiple permits, from multiple member jurisdictions through a single web portal. The portal also provides the capability to schedule inspections and query and search for permit status and history for properties in member jurisdictions and agencies. 7. In order that MBP provide online application and permitting services for multiple jurisdictions and agencies, the Alliance and MBP Management Committee has adopted and requires certain business standards and operating procedures. These standards and procedures are documented in the MBP Administrative Policies (Attachment B). The MBP Administrative Policies are intended to create a quality experience for customers to help ensure a certain level of business consistency, and to keep operating costs to a minimum. The MBP site also provides a broad range of sources for building and construction related reference materials. MyBu ilding Permit. com home page explains the purpose of the site and provides navigational elements. The application functionality and content includes, but is not limited to: (a) Information • Permit Status • Code References 0 Public Information • News and Events Dour.m.w.n. 7J • Contractor Registration (requires approval) 0 (c) Transaction Services: MBP offers jurisdictions and agencies two types of online permitting and application submittals. Type 1 - No -review, over-the-counter (OTC) permits. These permit types are not reviewed by staff, are paid for online and issue immediately upon payment. The scope, number, fees and configuration of OTC permits is the responsibility of the MBP member jurisdiction or agency. Requests for modifications to either existing OTC permit requirements and/or types will be handled on a case by case basis. Minor, individual modifications to each agency's permit form are possible. Example: The City of Sammamish is the only city in the Alliance that legislatively requires an earthquake shutoff valve. The Sammamish plumbing permit form has been modified to accommodate this requirement. Example: The Alliance added re -roof permits to MBP. Bellevue did not require re -roof permits. In order to create consistency for regional contractors, Bellevue added re -roof permits. Type 2 — Permits and applications in this category require some level of staff review. The scope, number and configuration of online application types is fully configurable and is the responsibility of the MBP member jurisdiction or agency. Type 2 Business requirements: No payment is made until the application is accepted by the jurisdiction or agency. The jurisdiction or agency can use the MBP customer portal to securely send the applicant an invoice(s) as needed. Customers may pay invoices through the portal or directly with the jurisdiction or agency. The initial application review for acceptance should be completed within 36 hours of receipt of the application, The permit and application review process, timeline, progress payments, other review criteria and issuance is entirely the responsibility of the MBP member jurisdiction or agency. Example: Some jurisdictions issue and inspect electrical permits; some utilize the Department of Labor and Industries for this service. Agencies that do issue electrical permits have those choices on their on-line permit forms; those agencies that do not issue electrical permits do not have these choices on their permit application forms. Requests for modifications to either existing permit application requirements and/or types will be handled on a case by case basis. Minor, individual modifications to each agency's permit form are possible. (d) Transaction Service: As part of the customer on-line OTC and application submittal interview process, the site uses an easy to use search function to give the customer the opportunity to find the correct property address for each permit. The site will not issue a permit without an address match. • or missing addresses • the single largest issue for customers and staff. Agencies are highly encouraged to develop and maintain accurate address data to ensure the highest level of accuracy. See Section V. Technical Specifications and Requirements for additional • (e) Transaction Services: On-line contractor registration for verification of state and local business licenses. Contractors must be registered and approved by MBP and/or participating jurisdictions or agencies before they can submit or obtain on-line permits. Also, homeowners using a contractor • obtaining their own permits must have the • registered with MBP. There are no pre -registration requirements for homeowners doing their own work. (f) Information Retrieval Service: On-line permit status and history for all permits issued by each participating jurisdiction. Each jurisdiction may specify certain rritpria for data included in the on-line reporting system. a) MBP provides authorized staff access to •• for the •- • permits issued by type and city. Web statistics are also available upon request. (b) Staff training in the use and management of MBP site administrative tools will be provided throughout the implementation process and on an 10. Future On-line Services: The MBP work plan is updated annually. The work plan identifies work including, but not limited to, content development, system enhancements and new system functionality. As features and services of the MyBuildingPermit.com site grow, it is the intention of the Alliance to create a consistent user experience for customers using the site. Alliance policy is to implement new services for all member departments that perform the function in each jurisdiction. The Alliance recognizes that there are wide variations between agencies in terms of permit system use, information technology capability and/or business practices. However, it is the expectation of the Alliance that member agencies will make necessary adjustments to their respective business processes and 0 permit systems to accoMMoaaVe1TMTr93TM Management Committee. for individual jurisdictions and departments to make necessary organization and system adjustments. As a part of the implementation process, the Alliance will provide the Subscriber with a detailed implementation roadmap document and checklist. The following outline major tasks and responsibilities associated with the implementation of MB The timeline and phasing for implementing a new Subscriber to MBP will be negotiated at the time of the execution of this Agreement. I Set up, enter and test user configurable OTC permit types and fees in the rY1BP test environment. Coordinate any additional fee and technical configuration with the program manager. 2. Complete the permit configuration for plan review permit types. Set up and enter user configurable plan review permit information and fees. Coordinate any additional technical configuration with the program manager. 3Acquire the following online services for online payments (additional information will be provided as needed); (a) A banking internet merchant account for receipting credit card payments - Most, but not all, merchant credit card systems work with MBP. Before securing a merchant account, confirm that the credit card processing system will work with PayPal PayFlowPro. I • q���TIEAT 0 11 Ipp•111 III ; 1 111 1 1 ; I III I IIII!!JJ ; ��� I �i 4. Provide permit status checking and inspection scheduling directions and contact information. 5. Provide hyperlinks to agency code(s) and home web page. 6. Maintain member specific data and information and/or linked content. 7. Authorize and manage user accounts. V TECHNICAL SPECIFICATIONS & REQUIREMENTS 11. Interfaces 5 visitors to the MBP web site. In general, the MBP interfaces replace existing manual data entry by creating a new permit record and inserting the permit data directly into backend permit systems. I I I I Niel IM 1t; I I I ILTA:1 I ISO 111 (Q] 1V 1 0 0 - 0 a Establishing and implementing interfaces between MBP and the Subscriber's back -end •' tracking system is the responsibility • the Subscriber, including, •'. not limited to interface and/or web license and implementing to the back -end system. The Alliance will provide the necessary technical specifications, test and production environments and provide assistance for the implementation of said interface(s). The Alliance standard practice is to use Web Services to exchange XML formatted data and/or serialized objects as well as MS SQL linked servers with MBP specific views for the interface topology. 12. Generic email boxes '16 13The Subscriber must provide parcel and address data for their entire jurisdiction in a format specified (available upon request) by the Alliance for u in MBP or in the absence of this data, the Alliance will use the •. available property data. Typically, these are commercially available data and/or county data sets. 14. Credit card and other banking transactions are accomplished using industry standard data encryption technologies. MBP does not retain cre it card numbers, this data is passed directly through • the Subscriber's •. merchant account. Both the credit card processing service(s) and the host agency network are PCI compliant at the time this Agreement was executed. Security measures and information is available upon request. 15. The cost • make annual changes • fees and other maintenance services are included in the annual subscription fee. on D Obtain Councilor appropriate funding approval for joining MBP and sign Subscriber Agreement D Allocate Staff Resources— • 5takeho|de[/Project[hannpion • Project Manager during Implementation • IT/Technical Resources — internal/contract developers, database admin, system analyst • Permit tech expert with permit system/technical understanding El Map Perm it/Application Process flow to MBP including: configuration of types and naming conventions, inspections required for each, fees [] Map Electronic Plan Review process to MBP (software for review/nnarkup, document storage, monitors for viewing not provided by MBP), documents required for each application, supplemental questions needed [] Document all OTC permit application fee s1ructures/|ogiccharged to customers El Accept and adhere 10the MBP Administrative Policies [] Accept and encourage jurisdictional staff to use the MBP Tip Sheets, Code Interpretations, and Standards [� Participate inMBP Committee/Team meetings [] Plan for Jurisdiction's costs including: Credit card transaction fees (MBP policy does provide for charging convenience fees) , quarterly MBP Fees, On -Boarding Costs, Webservice Development Costs (if outside resources required) [l Web Services '.NET4.x consume XMLdata sent from MBP inyour backend permitting system and return XML response with permit number, etc. LJ |PAddress Connectivity with your permit processing system [] Create and Expose Database Views inyou permit processing database [] Create and Expose Database View containing your jurisdiction Address information [] Accept Credit Card payments via VeriSign or Pay Pal with a PayFlowPro Merchant Account [] Accept File Web Services (provided byeCityGov) and determine location on jurisdiction's network for file storage. 7 Timeline estimates based mnthe subscriber's backend system and availability ofresources. El Execute Subscriber Agreement 0 New Jurisdiction Configured inMBP Test site — Complete /nMonth 1ofProject =, jurisdiction provides details to MBP '• MBP Staff creates new organization and |ogins It System Administrator Training begins El Determine Modules to Implement — Complete /n Month 1 of Project • Permit Applications —Ovepthe-Counterand/or Plan Review • Status Site = Inspection Scheduling [] Align Current Application process to MBP — Complete in Months 2-3 of Project � Process Flow � Mapping from ;N8P into backend system Permit fees documented and created inMBP Determine Required, Additional, and Supplemental information for each application [] Develop and Test Interfaces — Complete /nMonths 2-4ofProject "" Between MBP and JuhsBackend via xxebserviceand database view /• Status site and JurisBackend via database views • Inspection Scheduling via xvebservice El Permit Staff Training — Complete inMonth 5ofProject [l Go -Live in Production —Complete /n Month 6ufPrg/ect 8 .� EWETONVANAMM ZURTC-�� illi��I III ill! n :I , , on I I I i I� am= Era Administrative Policies VA M R=*Z The eCityGov Alliance (Alliance) is the sponsoring agency for the MyBuilding Permit program and the Management Committee. The MyBui Idi ng Permit Management Committee Administrative Policies (Policies) identify and document the Committee's operating policies and principles for management of the MyBuildingPermit program. The Management Committee (Committee) shall be responsible for the operation and oversight of the MyBuildingPermit program. The Committee shall consist of a representative from each member agency. 2. Agreement These Policies shall be reviewed and adopted by the Alliance Executive Board. The adopted Policies shall be appended to individual MyBui Wing Permit subscriber agreements as applicable. 3. Vision Statement WTTI-Tow lurn I I i) Develop and maintain consistent practices between member agencies. ii) Provide a highly -valued development services web portal for our customers. iii) Set the standard for working in partnership with cities and counties in the region. iv) Deliver web -based, wireless, and paperless development services application, permitting and review processes, setting the benchmark for best practices. v) Offer consistent core services that meet the needs of land development and contracting customers and community members. vi) Offer the best development data and information available with a full suite of property -related research tools. vii) Ensure adequate and ongoing funding for programs and web sites. viii) Incorporate sustainability as a component of all practices. ix) Maintain broad member agency participation, supported by all Cities' administration. 4. Goals a) The Committee shall implement the vision by pursuing the following goals: i) Continually improve customer service. ii) Promote building safety and awareness of development and environmental issues. iii) Improve the development review process for customers. iv) Maximize resource investments through economies of scale. v) Promote training and other educational opportunities that will improve staff and customer understanding of codes, standards, and the processes used to manage and regulate development activities. b) To achieve these goals, the Committee will: i) Where possible, develop process and management consistency between member agencies. ii) Regularly gather and use customer feedback and web statistics to help improve services and monitor progress toward measurable goals. iii) Provide consistent process explanation and code interpretation to facilitate customer understanding of development services processes and regulations. iv) Actively market and communicate program goals, overall vision, and project objectives to staff, elected officials and customers. v) Gain organizational support for needed development services process changes. vi) Periodically review all areas of the development services processes for enhancements that will improve the quality of services to customers. vii) Monitor State code and legislation, and work with individual jurisdictions to learn of potential impacts of pending legislation. If all principal jurisdictions approve one or more proposed responses, then a joint response could be proposed to the Alliance Board for collective action. 5. Board Committee Structure and Procedures a) The Committee shall consist of one voting representative from each MyBuilding Permit Partner and Subscriber agency member. b) Committee members shall be appointed by an authorized executive of the participating agency. c) Ad-hoc representatives and attendees. Page 11 of 16 i) Alliance Executive Board members, Alliance and member agency staff, sub- committee members and other invited guests may attend Committee meetings without voting rights. d) Committee Officers i) The duties of officers are those normally associated with the office, including but not limited to, preparing agendas, packet materials, meeting notes, attendance, and coordinating work and plans with the Executive Director and Executive Board on behalf of the Committee. ii) The Committee shall elect a Chair from its members for a period of one year. The Chair may appoint a Vice -Chair to serve as Chair in his or her absence. No individual shall serve as Chair for more than three consecutive years. iii) The election of the officers may be conducted by either a written, electronic, or verbal vote. e) Decision Making i) The Committee will strive to reach consensus on all matters. ii) If consensus is not reached, decisions shall be made by a of simple majority of the Committee members present, including those members attending electronically or via phone. f) Duties and Responsibilities of the Committee: i) Meet monthly or on a schedule mutually agreed upon by Committee members. ii) Approve extensions and exceptions to the time requirements in Sections 6 and 7 of these Policies, Member Eligibility and Responsibilities, if the Committee finds that circumstances warrant such an extension or exception. iii) Appoint two non-voting Subscribers to the Executive Board to represent MyBuildi ng Permit Subscriber jurisdictions, as described in Section 4.5 of the Alliance Bylaws. (1) Using simple majority vote by small and large Subscriber jurisdictions, respectively, select one Subscriber to represent large jurisdictions and one Subscriber to represent small jurisdictions.,A jurisdiction with a population of 100,000 or more constituents is considered a large jurisdiction. The Subscriber member agencies appointed to the board will: (a) Serve a two-year term commencing on May 1 and biennially selecting new non-voting Board Members to represent Subscribers. A subscriber member agency can serve two terms if selected by Committee. Page 12 of 16 (b) Provide notification to the Executive Board Chair or Executive Director if unable to attend a meeting. (c) Address any issues brought forward by the Executive Board Chair. iv) Recommend to the Alliance Executive Board that an agency's membership level be changed in accordance with the provisions of Section 6 and 7 of these Policies, Member Eligibility and Responsibilities. v) Responsible to the Alliance Executive Director and Executive Board for the overall development and management of the MyBuildingPermit program and related activities. vi) Provide oversight and guidance for the MyBuildingPermit program provided for in these Policies, the Alliance Interlocal Agreement, and Subscriber Agreements and adopted Committee operational policies. The Committee's management responsibilities shall include, but are not limited to: (1) Establishing operational policies and practices as needed to support these duties and responsibilities. (2) Providing budget and member agency fee recommendations to the Executive Director and the Alliance Executive Board. (3) Developing and/or approving technical and informational content changes to the MyBuildingPermit web site and other MyBuildingPermit published materials such as technical tips sheets. (4) Participating in and providing oversight of significant MyBuildingPermit projects in conjunction with Alliance and other technical resource staff. (5) Working with the Executive Director to produce an annual report and forthcoming year work plan for presentation and approval by the Executive Board. (6) Monitoring the performance of MyBuildingPermit systems and processes and making adjustments or recommendations as needed. (7) Creating and overseeing MyBuildingPermit sub -committees including: (a) Developing and approving sub -committee charters that provide policy and operational direction for the sub -committees. (b) Assigning a Committee member as a liaison for each sub -committee. (c) Monitoring, coordinating and managing sub -committee work programs and determining appropriate actions to institute recommendations or resolve issues. Page 13 of 16 (d) Reviewing and providing guidance on sub -committee annual charter and work plan. g) Individual Committee Members Duties and Responsibilities: i) Regularly attend Committee and sub -committee meetings and follow through on MyBuildingPermit work commitments. (1) Attendance may be in person or via electronic means, including, but not limited to video or phone conferencing. ii) Notify the Committee chair in advance of an absence, iii) Represent the interests and legal obligations of his or her agency with respect to the agency's development services functions. iv) Assist in the coordination of development services functions with and in support of the interests of adjunct development services functions/agencies such as fire districts, utility districts and other agencies which have authority for specific aspects of the development review process. v) Positively contribute to the MyBuildingPermit program by participating on the Committee and working sub -committees, serving as a Committee officer, and performing other necessary Committee -related duties. 6. Member Agency Eligibility a) MyBuildingPermit Subscriber Member Eligibility — Any governmental or quasi - governmental agency or jurisdiction located or operating in Washington State that provides development review and permitting function may become a MyBuildingPermit member agency upon approval by the Executive Board. b) Eligibility may be delayed and/or restricted to meet Alliance and MyBuildingPermit business objectives and constraints including, but not limited to; i) Available budget and/or staff resources. ii) Geographic proximity of the requesting agency. OffurMinM-1 g4r, mar, "S m ei m 4 F.TIT6 r .1•• •0 1 c) The Committee recognizes that some new member agencies will be faced with additional challenges to joining MyBuildingPermit. These challenges may include, but are not limited to, limited technical support, no or limited functionality of back -end permit systems, limited development services revenue levels and limited availability of business staff. At the same time the Committee recognizes that the greater community will benefit from regional inclusion of interested agencies. The committee may make ��Z reasonable efforts to include cities and agencies when membership aligns with MyBuildingPermit work plans, priorities and goals. 7. Member Agency Responsibilities a) MyBuildingPermit Participation Levels —There are two levels of MyBuildingPermit members; Active and Non-active. i) Active member agencies are required to regularly contribute to the management and operation of MyBuildingPermit through participation on the Management Committee and sub -committees. (1) Active member agencies must commit to sending a representative to each regular Management Committee meeting. This representative must be appointed by the member agency's executive and have the authority to vote on behalf of the member agency. (2) Active member agencies must make a good faith effort to send a representative to as many standing sub -committee meetings as possible with a minimum of one sub -committee for every six development services employees. Attendance may be in person or via electronic means, including, but not limited to video or phone conferencing. ii) Non-active member agencies are not required to participate on the committees. Non-active member agencies agree to accept decisions and direction of the Committee. b) Member Agencies agree to: i) Utilize all MyBuildingPermit development services code interpretations, standards, and other relevant materials adopted by the Committee within 30 days of becoming a member. Exceptions may be granted by the Committee where adopted resolutions or ordinances conflict with MyBuildingPermit materials, provided the jurisdiction makes a good faith effort to align said resolutions or ordinances with the MyBuildingPermit interpretations and standards in a timely fashion. ii) Begin implementation of MBP permit status, MBP inspection scheduling and MBP over-the-counter (OTC) permits within one year of becoming a member or one year from the time that new functionality becomes available. This requirement may be waived by the Committee if implementation is not technically and/or economically feasible. See Section 8, MyBuildingPermit Core Business Requirements for additional information. iii) Begin implementation of MBP online permits that require plan review within three years of becoming a member agency or within three years after new functionality becomes available. This requirement may be waived by the Committee if implementation is not technically and/or economically feasible. Page 15 of 16 0 9 a - .••r __ . . - . 8. MyBui Iding Permit Core Business Requirements a) Utilize all MyBuildingPermit code interpretations, tip sheets, and other agreed-upon materials. .t) Agree to and utilize all modules of the MyBuildingPermit web portal as described rn- section 6.b above. I c) Regularly maintain and update agency content, hyperlinks, fees, permit types and other configurable content. 1) Monitor and manage documents and communications with applicants through t1l; MyBuildingPermit applicant and staff web portals. 9. Amendment of Administrative Policies a) Amendments and changes to the Policies must first be approved by the Committee and then forwarded to the Executive Director for review and to the Executive Board for final adoption. 1111 ".. I.r.rij a) The MyBuilding Permit budget and membership fee schedule shall be updated and established each year as part of the Alliance budget adoption or budget update process by the Executive Board. The Committee will provide a budget and fee recommendation which will be reviewed as part of the Executive Director's budget recommendation process for the Executive Board. " 0 WN R OeT9 =- a) The Executive Board is the governing body of the eCityGov Alliance and as such has final authority for the establishing and monitoring of this Policy. b) The Executive Director and Committee are responsible for the implementation and administration of this policy. c) The Committee may formally adopt exceptions to this Policy that are consistent with Section 4, Vision Statement and Section 5, Goals and Purpose provided that said exceptions do not adversely impact MyBuildingPermit revenue and/or support resources. Adopted exceptions shall be reported to the Executive Board through the regular program reports. COUNCIL MEETING DATE: March 3,2020 SUBJECT: CONTRACT APPROVAL FOR ECITYGOV ALLIANCE / MYBUILDINGPERMIT.COM POLICY QUESTION: Should the City enter into a Subscription Agreement with the eCityGov Alliance for the MyBuildingPermit.com online permitting portal? Mr-Dreem MEETING DATE: N/A El Consent [:] Ordinance Public Hearing City Council Business E] Resolution E] Other STAFF REPORT BY: Thomas Fichtner DEPT: Information Technology Attachments: 1. Staff Report w/Technolo gy Fee Rates and Master Builders Assoc. letter attachments 2. Subscription Agreement between eCityGov Alliance and the City of Federal Way. Options Considered: 1. Approve the proposed Subscription Agreement with eCityGov Alliance. 2. Do not approve proposed Subscription Agreement with eCityGov Alliance and provide direction to staff. ------- MAYOR'S RECOMMENDATION: Option I to approve the proposed Subscription Agreement with eCityGov Alliance,, MAYORAPPROVAL:WitAPPROVAL: COMMITTEE RECOMMENDATION: NIA I [oil 911112 rip 0 1 0 - V0 F,1111 • 9 RA I a AA Lai MA 10 1 1 ON wguy_�* � VIA: Jim Ferrell, MW Finanstat Impacts: This item was not included within the approved 2020 budget for joining the eCityGov Alliance and subscribing to the MyBuildingPermit.com service. As proposed, it will be ftmded by the increase in "permit automation fees", which Council approved in the fee schedule for 2020 from 3% to 5% of total permit value. Upon subscribing to MyBuildingPermit.com there is will be a one-time onboarding fee not to exceed $10,000, and annual costs will be based on a percentage of a five-year rolling average of historical permit revenues, which currently is 2% of total permit revenue and estimated at $73,361.09/year due to ongoing costs associated with subscribing to and operating the MyBuildingPermit.com service. In order to integrate MyBuildingPermit.com into the City's existing AMANDA Permit system, the City will need to purchase a "Web Services Module" from the sole -source vendor of the software, Calytera. This will be a one-time cost to the City of $39,600 and an annual fee estimated at $6,600 due to costs associated with maintenance and support from the vendor. The annual fee is subject to yearly increases estimated between 3-5%. In 2007, the City launched a "public portal" for accepting and issuing a limited amount of permit types online, these include residential plumbing, commercial/residential mechanical and electrical under 1000 amps. Over the years, staffing changes and reductions and lack of fimding to continue to .ievelop the portal has resulted in the service failing to meet the needs of the City's customers and staff. In addition the existing portal does not meet the current security requirements for online ecommerce due to the software it was built upon no longer being supported. The eCityGov Alliance began in 1998 with the collaboration of five Eastside cities; Bellevue, Issaquah, Kirkland, Mercer Island, and Redmond. Their purpose was to create Nz� WQJ IVA MINIM F-Lellevue Botnell Issacluah Kenmore Ki nt d Mercer Island Mill CreekN` ramish Snohomish Coulity The goal for the City of Federal Way in joining MyBuildingPermit.com is to provide significantly better customer service by streamline the process for both the customer and permitting staff. In addition, the City will expand the amount of permits available to apply for online. As part of the Community Development's LEAN Process in 2018, electronic plan review was identified as one major process that could improve efficiency. MyBuildingPermit.com will integrate with the City's existing investment in BlueBeam software for electronic plan review. In the future the City expects to allow Land Use applications to be submitted online. In order to integrate with the City's AMANDA Permitting System, a separate "Web Service-, Module" will need to be purchased. This modille will allow Mt, qai- exchange information with the Cit-ALs vermit system. MyBuildingPermit.com currently integrates with other jurisdictions that use the AMANDA permitting software such as Bellevue and Snohomish County. Regarding the five-year rolling average of fees, the chart on the following page provides detail that is used in the calculation of the 2% fee. You will see a total of each year's permit revenue per category. Then at the bottom you will see two values. The estimate of the 2% fee for 2019, which would have been what last year's payment would have been if we were a member. The estimate for 2020 has increased to $73,361.09, which, as you can see is due the increase in total permit activity city-wide for 2019. Based on the funding mechanism, which was a 2% increase to permit automation fees, for a total of 5%, as permit revenue grows, so does the fee that the City collects, which will pay for the increase in the cost of the MyBuildinter_ rmit.com service. This 5% fee puts us in line with several of our neighboring jurisdictions as shown in the attached "Technology Fee Jurisdiction Rates." Tn " nuncif snowing impacted by the adoption of the MyBuildingPermit.com system around the region. That letter of support is also attached. . M�BuildingPerm txom a service of e0tyGov.net< Technoiogy Fee jurisdiction ction Rates Bellevue 5% Increased development fees to accommodate, not a separate line item othell5 VG u rie n _., 5 Edmonds New to MBP. taking fee increase request to Council Issaquah 5% Kenmore 5% King County Raised development fees to accommodate cost of MBP Kirkland 3.5% Mercer Island 3% Mill Creek 3 Newcastle 3% Renton 5% Smmamish 5% Increased development fees to accommodate, not a separate line item Soaac Flat fees based on permit type Snohomish County 3 Snoqualmie 5% Woodway 5% Go -Live Checklist 1