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AG 20-091 - LakehavenRETURN TO: PW ADMIN EXT: 2700 ID #: 3768 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT/DIV: PUBLIC WORKS / Capital ProleCts ORIGINATING STAFF PERSO,ti: John COTe EXT: 2718 3. DATE REQ. Rj : 6/30/2020 TYPE OF DOCUMENT (CHECK ONE): 0 CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT O SMALL OR LIMITED PUBLIC WORKS CONTRACT Q PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT O GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/ CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) O ORDINANCE ❑ RESOLUTION O CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL ❑ OTHER _ 4. PROJECT mofc: 2020 Asphalt Overlay Pro �Bct i. NAME OF CONTRA ADDRESS: E-MAIL: SIGNATURE NAME: Lakehaven TELEPHONE: FAX: TITLE: �. EXHIBITS AND ATTACHMENTS: O SCOPE, WORK OR SERVICES O COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHEF REFERENCED EXHIBITS O PROOF OF AUTHORITY TO SIGN O REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # _ BL, EXP. 12/31/ UBI #_ . EXP. '. TERM: COMMENCEMENT DATE: 5/28/20 COMPLETION DATE: 12/31/20 i. TOTAL COMPENSATION: $ 927920.00 _...__.__ (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES O NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: O YES ❑ NO IF YES, $ PAID BY: O CONTRACTOR O CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED ❑ PURCHASING: PLEASE CHARGE TO: I. DOCUMENT / CONTRACT REVIEW d PROJECT MANAGER ❑ DIVISION MANAGER ❑ DEPUTY DIRECTOR ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW DEPT 0. COUNCIL APPROVAL (IF APPLICABLE) 1. CONTRACT SIGNATURE ROUTING INITIAL / DATE REVIEWED SLH 6/20/20 DSW 6/25/2020 ER 7/8/2020 SCHEDULED COMMITTEE DATE: SCHEDULED COUNCIL DATE: INITIAL / DATE APPROVED COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (INCLUDE DEPT. SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.) INITIAL / DATE SIGNED ❑ FINANCE DEPARTMENT in LAW DEPT O SIGNATORY (MAYOR ODIRECTOR X CITY CLERK ❑ ASSIGNED AG # ❑ SIGNED COPY RETURNED :OMMENTS: AG# DATE SENT: Fask Order originated from Lakehaven per ILA to have Miles Resources raise utilities belonging to Lakehaven during 2020 Asphalt Overlay. 1/2020 SERVICES AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND LAKEHAVEN WATER AND SEWER DISTRICT FOR, SERVICES, COSTS AND CONSTRUCTION RELATED TO Task Order 20-001 Project Title: 2020 Asp"alt Over This Task Order is issued under the Inter Local Agreement between the City of Federal Way and Lakehaven Water and Sewer District. This Task Order establishes the scope, schedule, and budget for the City of Federal Way 2020 Asphalt Overlay. The Parties agree to perform the Services in the manner set forth in this Task Order. The effective date of this Task order is May 28 2020 Project Description. General Description of the work to be performed. • Attachment 1. Manhole and Valve Can, Iron Adjustment Counts with Cost Attachment 2. Lakehaven Specifications and Contact Information • Attachment 3. Schedule The authorized representatives of the parties have agreed to the terms of this Task Order by signing below. For the City Signa re �C��c7\:c, �1oc� 7Yfcc.For Title :1 \ g \ -2-0-7—Z) Date Approved as to Form: _ j ��- P/� Name, City Attorney , Ry.,, CJI For the Di tri Signature y Title Date Approved as to Form: Name, Lakeh ven Legal Counsel Attachment 1 2020 CITY OF FEDERAL WAY ASPHALT OVERLAY PROJECT Lakehaven Water and Sewer District Iron Adjustment Counts and Pricing - Item Updated Amount Unit PriceTotal SCHEDULE A 1:WaterValveAdjustments 18 EA S 800.00 $14,400.00 21Manhole Adiustments 4 EA $ 950.00 $ 3,800.00 Subtotal Schedule A $18,200.00 SCHEDULE B 1 Water Valve Adjustments 0 EA $ 800.00 $ 2 Manhole Adjustments 2 EA $ 800.00 $ 1,600.00 Subtotal Schedule B $ 1,600.00 SCHEDULE C 1 Water Valve Adjustments 19 EA $ 800.00 $15,200.00 2 Manhole Adjustments 10 EA $ 950.00 $ 9,500.00 Subtotal Schedule C $24.700.00 SCHEDULE D 1 Water ValveAdiustments 9 EA $ 850.00 $ 7,650.00 2 Manhole Adjustments 7 EA $ 950.00 $ 6,650.00 Subtotal Schedule D $14,300.00 SCHEDULE E 1 Water Valve Adj ustme nts 12 EA $ 850.00 $10,200.00 2 Manhole Adjustments 4 EA $ 950.00 $ 3,800.00 Subtotal Schedule E $14,000.00 SCHEDULE F 1 Water Valve Adjustments 4 EA $ 1,000.00 $ 4,000.00 2 Manhole Adjustments 3 EA $ 1,000.00 $ 3,000.00 Subtotal Schedule F $ 7,000.00 SCHEDULE G 1 Manhole Adjustments 1 EA $ 1,000.00 $ 1,000.00 Subtotal Schedule G $ 1,000.00 Sub Total= f $80,800.00 Construction Inspection (10%)= $ 8,080.00 Admin 5% - ( )- IS 4,040.00 Total= $92,920.00 *Lakehaven iron adjustment counts have been verified by Lakehaven Water and Sewer District and are based on engineering plans provided by the City of Federal Way. Actual adjustment counts may vary with scope changes made by the City of Federal Way. Invoicing and payment will be based on actual work performed. Attachment 2 Lakehaven Specifications and Contact Information 1.1. All adjustments/replacements shall be in accordance with the City of Federal Way and Lakehaven Water and Sewer District requirements. 1.2. The work for Lakehaven valve can and manhole adjustment shall include providing all labor, mobilization, tools and equipment necessary for performing utility structure (iron) adjustments or replacements in pavement. 1.3. The District shall provide all Riser Rings, Manhole Ring and Covers, Valve Boxes, and covers required to complete the work. 1.4. The finished surface of the iron must be within one quarter of an inch (1/4") of the surrounding finished surface. 1.5. Valve box covers shall be installed with tabs (ears) indicating the orientation of the associated water main, when applicable. 1.6. Lakehaven shall provide an onsite technician to inspect, provide guidance, supply material, or otherwise facilitate the contractor performing the iron adjustment for the District. Coordinating the Lakehaven staff to be onsite shall be done at least one week prior to work beginning. • Valve Can adjustment coordination, contact Tom Zawacki, Water Operations Assistant Manager: rzawacki@lakehaven.org, 253-946-5411 (office), 253-405-6674 (cell) • Manhole adjustment coordination, contact Dale Haase, Field Operations Assistant Manager: dhaase@lal<ehaverl.org, 253-946-5408 (office), 253-261-1736 (cell) Attachment 3 Schedule Responsible Party Task Miles Resources Complete Manhole and Valve Iron Adjustments Schedule A Miles Resources Complete Manhole and Valve Iron Adjustments Schedule B Complete Manhole and Valve Iron Miles Resources Adjustments Schedule C Miles Resources Complete Manhole and Valve Iron Adjustments Schedule D Miles Resources Complete Manhole and Valve Iron Adjustments Schedule E Complete Manhole and Valve Iron Miles Resources Adjustments Schedule F Start Date Duration July 20, 2020 21 days June 22, 2020 1 14 days August 3, 2020 21 days June 1, 2020 14 days June 1, 2020 14 days June 15, 2020 , 14 days Miles Resources Complete Manhole Adjustment Schedule G May 15, 2020 14 days City of Federal Way/ Final Invoice for Work Performed August 24, 2020 30 days Miles Resources Lakehaven Water and Payment for Work Performed September 23, 2020 45 days Sewer District *Scheduled start dates are estimated and may be adjusted at any time, by the City of Federal Way.