FEDRAC MINUTES 6-23-20CITY OF
Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, June 23, 2020 5:00 p.m.
SUMMARY MINUTES
Meeting held remotely via Zoom
CALL TO ORDER: Council Chair Hoang Tran called the meeting to order at 5:00 p.m.
COMMITTEE MEMBERS VIA ZOOM: Chair Tran, Councilmember Koppang, and Councilmember
Kochmar.
COUNCILMEMBERS VIA ZOOM: Council President Honda; Councilmember Baruso; Councilmember Assefa —
Dawson; and Councilmember Moore
STAFF MEMBERS VIA ZOOM: Finance Director Ade Ariwoola; Accounting Manager Chase Donnelly;
City Attorney Ryan Call; Economic Development Director Tim Johnson; Police Chief Andy Hwang;
Police Commander Kurt Schwan; Public Works Director EJ Walsh; IT Director Thomas Fichtner; Parks
Director John Hutton; Community Relations Liaison/Contract Administrator Autumn Gressett; PAEC
General Manager Brian Hoffman; Executive Assistant to the Council Jeri -Lynn Clark; and
Administrative Assistant II Dana Almberg
PUBLIC COMMENT: No public comment
Council Chair Tran announced that item G — Ordinance: 2019/2020 Biennial Budget Amendment is
being pulled from this agenda to allow the Mayor and management to make some modifications.
A. Approval of Summary Minutes —May 26, 2020 Meeting
Motion made by Councilmember Koppang to approve the minutes from May 26, 2020 as
written; motion seconded by Councilmember Kochmar and carried 3-0.
B. Tourism Enhancement Grant Recommendation for July -December 2020: Presented by Economic
Development Director Tim Johnson.
This is the second round of the annual Tourism Enhancement Grant. Due to COVID-19, many
applicants are unable to present their events. The funding for the Grants comes from the one
percent collected through the City's Lodging Tax. These grants can be used for events and
festivals, marketing tourism venues and capital improvements for tourism -oriented venues in
the effort to increase hotel stays in Federal Way. Applications are reviewed and awarded by
the Committee twice a year for activities occurring from January to June and July to
December.
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Federal Way
The Lodging Tax Committee recommendation is to approve a total of $4,000 in grants to the
following:
Federal Way Knights Annual Baseball Tournament: $1,500.00
• Northern Body Building Championships: $2.500.00
Council President Honda asked the question if the recipients need to spend the money before
they get it from the City, is it reimbursable? Director Johnson said this is a reimbursement
grant, so they do have to spend it and then get reimbursed.
Motion made by Councilmember Kochmar to forward Option 1, to the July 7, 2020 consent
agenda for approval; motion seconded by Councilmember Koppang and carried 3-0.
C. 2020 COPS Hiring Program Grant: Presented by Police Commander, Kurt Schwan.
Commander Schwan is presenting the 2020 COPS Hiring Program (CHP) grant in the amount of
$750,000 from the U.S. Department of Justice. By accepting this, the City commits to hiring six
officers over the three - year award period (2020-2023).
The CHP is a competitive award program intended to reduce crime and advance public safety
through community policing by providing funding for the hiring of law enforcement officers. The
Federal Way Police Department has been awarded multiple CHP grants, the latest being 2017,
which will expire in November of this year. With the acceptance of this grant and the addition of
six officers, the police to population ratio will become more in line with the nationally accepted
1.4 officers per 1,000 persons of city population.
We can immediately start drawing on this as early as October of this year. The money can only be
used for salary and benefits only. This grant is for entry level officers.
Finance Director Ariwoola wanted to bring to the Council's attention that there is a matching
requirement. The City will need to come up with matching grant to provide equipment, vehicles,
etc. The grant will only cover approximately 60-70% of the salary. Also, we are required to keep
the additional officers after the three years and fund the 60-70% that will be funded by the grant
now.
Chief Hwang wanted to clarify the commitment for this grant and hiring six officers does not
mean that later on we are committed to keeping all 140 officers. During normal budget cycles,
we can reduce the Police Department budget by cutting FTE's if need be.
Motion made by Councilmember Kochmar to forward Option 1, to the July 7, 2020 consent
agenda for approval; motion seconded by Councilmember Koppang and carried 3-0.
D. Performing Arts and Event Center Report: Presented by Community Relations Liaison/Contract
Administrator, Autumn Gressett and PAEC General Manager, Brian Hoffman.
General Manager Hoffman provided an update on the PAEC, notable areas included:
Last event held inside the PAEC was March 4, 2020
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tirr or
Federal Way
• Facility closed March 9, 2020
• 35 Part-time staff members furloughed March 12, 2020
• Three City departments re -located to the PAEC March 13. 2020
• 3 out of 5 Full-time employees furloughed on May 1. 2020
• The only Spectra staff on the payroll are the General Manager — on site daily and the
Finance Director who is working remotely.
Spectra is looking at revenue and cost saving measures. In May, there was seven days of
Amazon truck driver training held in the parking lot, and we are looking to hopefully hold more
in late June and July. Some other parking lot ideas are Outdoor home shows, Outdoor Spa
shows, Flea Market or Community garage sale and Food truck Fridays.
Approximately $22,000 a month is the cost savings from furloughs, minimal janitorial and
utilities.
Some opportunities once Washington State moves to Phase 3 are: Indoor movies, Small
meetings (less than 50 people), and Phase 4 opportunities are Meeting and banquets, and
theatre capacity of approximately 188 patrons.
This item was for information/discussion purposes only. No action was taken.
E. VOUCHERS 05/16/2020-06/15/2020 AND PAYROLL VOUCHERS 05/01/2020-05/31/2020:
Presented by Chase Donnelly, Accounting Manager.
Accounting Manager Donnelly summarized the May vouchers, and there were no questions.
Council President Honda sent some questions through email earlier to the Finance Director and
the questions were answered and sent back to all Councilmembers.
Motion made by Councilmember Kochmar to forward the May Vouchers to the July 7, 2020
consent agenda for approval; motion seconded by Councilmember Koppang and carried 3-0.
F. MONTHLY FINANCIAL REPORT — May 2020: Presented by Finance Director Ade Ariwoola.
Finance Director Ariwoola would like to thank the Council members who worked hard on the
Utility tax issue with Lakehaven.
Finance Director Ariwoola summarized the May 2020 Monthly Financial Report. Notable areas
include:
• Sales tax
• CD Permits & Fees
• Utility tax
• Business License Fees
Motion made by Councilmember Koppang to forward the May 2020 Monthly Financial Report
to the July 7, 2020 consent agenda for approval; motion seconded by Councilmember Kochmar
and carried 3-0.
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CITY OF
Federal Way
OTHER:
NEXT MEETING: July 28, 2020
MEETING ADJOURNED: The meeting was adjourned at 6:14 p.m.
Attest: Approved by Committee:
Dana Almberg, AdministraUvJ Assistant II Date
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