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2020-07-21 Council Minutes - RegularCIT vg�,�k Federal Way CITY COUNCIL REGULAR MEETING MINUTES Remote Meeting July 21, 2020 — 6:30 p.m. CALL MEETING TO ORDER Mayor Ferrell called the meeting held remotely to order at 6:30 p.m. City officials in attendance: Mayor Jim Ferrell, Council President Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Greg Baruso, Councilmember Hoang Tran, Councilmember Mark Koppang, Councilmember Martin Moore, and Councilmember Linda Kochmar. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. Mayor thanked King County Councilmember Pete von Reichbauer for the donation of thousands of masks that were handed out to the community at the King County Aquatics Center. 3. PRESENTATIONS a. Mayor's Emerging Issues and Report Financial Update: Finance Director Ade Ariwoola provided a brief presentation to update Council on the city's financial position. Council thanked Mr. Ariwoola and asked clarifying questions regarding salary figures in relation to closed facilities and layoffs, and the balance of utility taxes owed after the recent court decision. Virtual Miles for Meso — 5K Parks Direction John Hutton was pleased to provide information on the annual Miles for Meso 5K which was held virtually this year due to COVID-19 restrictions. Public Forum with the African American/Black American Community Mayor Ferrell noted the public forum would be held via zoom on July 29 beginning at 7:00 p.m. There will be a number of speakers including Police Chief Hwang and he encouraged anyone wanting to attend or speak during the meeting contact his office for more details. Federal Way City Council Regular Minutes Page 1 of 8 July 21, 2020 COVID-19 Phase Update Emergency Manager Ray Gross provided updated information regarding the COVID- 19 pandemic. He reported the numbers in Washington State has now exceeded the peak from March and shared how Federal Way is in relation neighboring cities. He also provided information on researching long term effects of COVID and answered the Council's various questions. Upcoming Community Events Mayor Ferrell shared information regarding the 64th Annual Kiwanis Salmon Bake scheduled for Friday, July 24. The event has been modified from previous years to comply with COVID-19 restrictions. Dinner tickets must be purchased in advance and participants will be given a time slot to come and pick up dinners to go. CARES Act Grant Distribution Update Economic Development Director Tim Johnson provided an update to Council regarding the CARES Act Small Business grants. Mr. Johnson thanked supporting staff fortheir help in deploying this program which received 643 applications. He noted the Council would be briefed on recommendations for Round 2 at a special meeting following the FEDRAC meeting on July 28. Governor Inslee's visit to Federal Way Mayor Ferrell briefly reported on the Governor's visit to the Performing Arts and Event Center on July 17 to talk to the South King County area cities and chamber leaders including representatives from Kent, Auburn, and Pacific; the Governor held a press conference following the meeting. Mayor Ferrell also announced the city would have Drive-in Movie nights in August and September at the PAEC parking lot. A showing of Toy Story 4 is scheduled for August 15 beginning at 8:40 p.m. Attendees will view the movie from the comfort of their vehicles. b. Council Committee Reports Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) — Chair Kochmar reported on the July 14 committee meeting; the two items were moved forward to tonight's Consent Agenda for Council approval. Land Use/Transportation Committee (LUTC) — Chair Koppang reported the last meeting was held July 6 and all items have been moved forward for Council approval. He announced he would be resigning from the City Council due to relocation for new employment. He noted it has been an honor and privilege to serve on the Council. Finance, Economic Development Regional Affairs Committee (FEDRAC) — Chair Tran noted the next meeting will be held July 28 at 5:00 p.m. on Zoom. He thanked Councilmember Koppang for his service and wished him well. Lodging Tax Advisory Committee (LTAC) — Chair Assefa-Dawson reported the next meeting will be August 12 at 10:00 a.m. Federal Way City Council Regular Minutes Page 2 of 8 July 21, 2020 Regional Committees Report (PIC) — Councilmember Moore asked Councilmember Assefa-Dawson, who attended the meeting, to provide a report. Councilmember Assefa-Dawson noted meeting focused on a Race and Equity panel; she encouraged other Councilmembers to participate and noted they are looking for youth who are interested in participating on the panel as well. Council President Report — Council President Honda thanked Mayor Ferrell for inviting the Council to attend the meeting with the Governor. She was pleased to be able to ask him a few questions. She further noted there is a tentative schedule for the appointment process for Council Position #5. She encouraged interested individuals check the Council Facebook page for more information. 4. CITIZEN COMMENT Bob Coleman spoke regarding a letter he wrote to the Mayor, Council and Planning Commission containing concerns about possible conflict of interest by some of the Planning Commissioners and concerns regarding city staff. Mr. Coleman shared he wants to see the South 376th Street minor collector removed from the Comprehensive Plan. Lyn Idahosa thanked Councilmember Koppang for his service. She voiced concerns about Commissions cancelling meetings during the pandemic and the inconsistencies in the closure of park equipment and restrooms. She indicated the black community does not want the police used as the first line in certain matters. Mayor Ferrell reported the play equipment and restrooms are closed in all of the city parks due to COVID-19. He also stated the parks employees have been diligent in re -taping off the equipment when people tear it down. Steve Smith shared information about the upcoming 64th Annual Kiwanis Club Annual Salmon Bake. He stated that while event will be hosted differently it will still benefit a great cause. He encouraged citizens to purchase tickets for the event. Kathedne Festa expressed that she is going to miss having Councilmember Koppang on the City Council. She thanked the Mayor and Council for the great job they are doing during COVID-19 and the Black Lives Matter movement. 5. CONSENT AGENDA a. Minutes: July 7, 2020 Regular and Special Meetings Washington State Patrol (WSP) Marijuana Eradication 2020 C. Edward Byrne Memorial Justice Assistance Grant (JAG) Program for FY2019 d. SW 356th Street Preservation Project — 85% Design Status/Authorization to Bid e. SW 320th Street Preservation Project — 85% Design Status/Authorization to Bid Greenway Pavement Markings Phase I — Bid Award g. Transportation Grant Funding Applications COUNCIL PRESIDENT HONDA MOVED APPROVAL OF ITEMS A THROUGH G ON THE CONSENT AGENDA; COUNCILMEMBER TRAN SECOND. The motion passed unanimously as follows: Council President Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Federal Way City Council Regular Minutes Page 3 of 8 July 21, 2020 Councilmember Baruso yes Councilmember Tran yes Councilmember Kochmar yes 6. PUBLIC HEARING Mayor Ferrell opened the public hearing at 8:14 p.m. a. Six -Month Extension of Small Wireless Telecommunication Facilities Interim Zoning Code/Ordinance Public Works Director EJ Walsh provided a background on the small wireless telecommunication facilities requirements. He noted due to the gap in the timeline the request tonight is to waive first reading to allow for enactment at this meeting during the Ordinance section of the agenda. Citizen Comment — No citizen comment was provided. COUNCILMEMBER KOPPANG MOVED TO CLOSE THE PUBLIC HEARING; COUNCILMEMBER BARUSO SECOND. The motion passed unanimously as follows: Council President Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Tran yes Councilmember Kochmar yes Mayor Ferrell noted action would take place later in the meeting. 7. COUNCIL BUSINESS a. Approval of 2020-2021 Collective Bargaining Agreement with Teamsters Local Union No. 117 Representing Federal Way Police Commanders City Attorney Ryan Call presented the proposed Collective Bargaining Agreement reached with the Federal Way Police Commanders who are represented by Teamster Local Union No. 117. This agreement was negotiated and has been approved by the union through December 31, 2021. COUNCIL PRESIDENT HONDA MOVED THE APPROVAL OF THE PROPOSED 2020-2021 COLLECTIVE BARGAINING AGREEMENT WITH TEAMSTER LOCAL UNION NUMBER 117; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Council President Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Tran yes Councilmember Kochmar yes b. Annual Pipe Rehabilitation Phase 3 (2020) Bid Award Capital Engineer John Cole presented background information on this item. He noted six (6) storm pipes need replacing and identified locations for these pipes throughout the city. The city received two bids with Assorted Endeavors as the lowest responsive, responsible bidder. Funding is available and the estimated total project cost is $150,000. Federal Way City Council Regular Minutes Page 4 of 8 July 21, 2020 COUNCILMEMBER KOPPANG MOVED TO AUTHORIZE STAFF TO AWARD THE ANNUAL PIPE REHABILITATION PHASE 3 (2020) PROJECT TO ASSORTED ENDEAVORS LLC, THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER, IN THE AMOUNT OF $120,486 AND APPROVE A 10% CONTINGENCY OF $12,049 FOR A TOTAL OF $132,535 AND AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Council President Honda Councilmember Assefa-Dawson Councilmember Baruso Councilmember Kochmar 8. ORDINANCES yes Councilmember Koppang yes yes Councilmember Moore yes yes Councilmember Tran yes yes First Reading a. Council Bill #782/Amendina Title 19.142 FWRC. Flood Damaae Prevention AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO FLOODPLAIN DEVELOPMENT AND PERMITTING PROCESSES WITHIN THE CITY, AMENDING FWRC 19.142 (Amending Ordinance Nos. 06-536,09-593,09-597, and 18- 856). Community Development Director Brian Davis provided information on the proposed ordinance. He noted the amendments are mandated by the State and Federal Government in order to keep flood insurance in the National Flood Insuranre Program provided by the Federal GovPrnmPnt HP rPviPwPd the specific modifications which add and amend definitions, provide greater restriction in some floodplain areas, identify Mobile Home parks as a subdivision, and limit personal storage in floodplain areas. Citizen Comment — No citizen comment was provided. City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER KOPPANG MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE AUGUST 11, 2020 COUNCIL MEETING FOR SECOND READING AND ENACTMENT; COUNCILMEMBER BARUSO SECOND. The motion passed unanimously as follows: Council President Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Tran yes Councilmember Kochmar yes b. Council Bill #783/ Relating to Vacation of Rights of Way AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO RIGHT OF WAY VACATIONS; AMENDING FWRC 4.20.120 AND ADDING A NEW SECTION TO CHAPTER 19.135 FWRC. (Amending Ordinance No 19-107) Public Works Director EJ Walsh provided background on this ordinance. He noted this code revision will clarify and outline the process requirements to guide the applicant, city staff and the public. Mr. Walsh noted this code revision was reviewed and moved forward by both the Planning Commission on July 1 and the Land Use/Transportation Committee on July 6. Citizen Comment — No citizen comment was provided. Federal Way City Council Regular Minutes Page 5 of 8 July 21, 2020 City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER KOPPANG MOVED TO FORWARD THE PROPOSED ORDINANCE TO THE AUGUST 11, 2020 COUNCIL MEETING FOR SECOND READING AND ENACTMENT; COUNCILMEMBER ASSEFA-DAWSON SECOND. The motion passed unanimously as follows: Council President Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Tran yes Councilmember Kochmar yes First & Second Reading/Enactment c. Council Bill #781/Six-Month Extension of Small Wireless Telecommunication Facilities Interim Zoning Cade/APPROVED ORDINANCE #20-890 AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO THE ADOPTION AND EXTENSION OF INTERIM LAND USE REGULATIONS AND OFFICIAL CONTROLS PURSUANT TO RCW 35A.63.220 AND RCW 36.70A.390 TO CONTROL THE PROVISION OF TELECOMMUNICATION FACILITIES WITHIN THE CITY, WHICH WERE ADOPTED PURSUANT TO ORDINANCE NO. 19-862. (Amending Ordinance Nos. 19-862, 18-850, 15-804, 15-797, 13-754, 11-700, 09-610, 09-605, 09- 593, 08-585, 97-291, 90-43, and 19-862). Mayor Ferrell noted the staff report was presented as part of the Public Hearing earlier in the meeting. Citizen Comment — No citizen comment was provided. COUNCILMEMBER KOPPANG MOVED TO SUSPEND CITY COUNCIL RULE 2.2(H) TO ALLOW FIRST READING AND ENACTMENT OF THE ORDINANCE IN ONE MEETING; COUNCILMEMBER KOCHMAR SECOND. The motion passed unanimously as follows: Council President Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Tran yes Councilmember Kochmar yes City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER KOPPANG MOVED APPROVAL AND ADOPTION OF THE PROPOSED ORDINANCE; COUNCILMEMBER KOCHMAR SECOND. The motion passed unanimously as follows: Council President Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Tran yes Councilmember Kochmar yes Second Reading/Enactment d. Council Bill #779/2019/2020 Biennial BudaetAdiustment/APPROVED ORDINANCE #20-891 AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO AMENDING THE 2019-2020 BIENNIAL BUDGET. (AMENDING ORDINANCE NO. 18-860, 19-867 AND 19-881) City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER TRAN MOVED APPROVAL OF THE PROPOSED ORDINANCE; Federal Way City Council Regular Minutes Page 6 of 8 July 21, 2020 COUNCILMEMBER KOPPANG SECOND. The motion passed unanimously as follows: Council President Honda yes Councilmember Koppang yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Tran yes Councilmember Kochmar yes e. Council Bill #780/South 320th Street Annexation APPROVED ORDINANCE #20-892 AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO ANNEXING APPROXIMATELY TWENTY-ONE (21) ACRES KNOWN AS THE "S. 320TH STREET ANNEXATION," INTO THE CITY PURSUANT TO RCW 35A.14.120; ASSIGNING ZONING AND COMPREHENSIVE PLAN DESIGNATIONS UPON ANNEXATION; REQUIRING ASSUMPTION OF A PROPORTIONATE SHARE OF CITY INDEBTEDNESS AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER KOPPANG MOVED APPROVAL OF THE PROPOSED ORDINANCE; COUNCILMEMBER BARUSO SECOND. The motion passed unanimously as follows: Council President Honda Councilmember Assefa-Dawson Councilmember Baruso Councilmember Kochmar 9. COUNCIL REPORTS yes Councilmember Koppang yes yes Councilmember Moore yes yes Councilmember Tran yes yes Councilmember Kochmar was pleased to have attended the Unity Rally at Hillside Plaza that was put on by a number of churches. She shared it was wonderful to see the amount of diversity and several other councilmembers in attendance. At Mayor Ferrell and Councilmember Kochmar's request, Parks Director Hutton gave an update on the status of the parks in the City. Councilmember Moore shared it is bittersweet to see Councilmember Koppang go but he is thankful for his service. He thanked Mayor Ferrell for hosting the African American/Black American Community Public Forum and encouraged him to consider this for the Samoan and Ukrainian communities as well. He met with the Finance Director regarding his desire for a financial dashboard as he feels this software would make the City's budget easier for the public to understand. Councilmember Koppang thanked Councilmember Moore for his kind words. He spoke regarding his departure and the pleasure he has experienced serving the citizens of Federal Way in his role on the City Council as well as the time on city commissions and committees. He looks forward to Federal Way's future and noted his last meeting will be July 28. Councilmember Tran expressed his gratitude for Councilmember Koppang's service, guidance and friendship. Councilmember Baruso is thankful forthe African American/Black American Community Public Forum coming up and is hopeful it will continue. He expressed disappointment that Councilmember Koppang is leaving as he was looking forward to working with him. Councilmember Assefa-Dawson was unable to join via video due to a back injury. She was also unable to attend the unity rally supported by the faith rally but heard feedback. She shared her appreciation for Councilmember Koppang and wished him all the best in the future. Federal Way City Council Regular Minutes Page 7 of 8 July 21, 2020 Council President Honda gave a reminder about the Kiwanis Salmon Bake. She shared about the opportunity to meet with Governor Inslee at the PAEC, where she had the opportunity to ask him about the reopening of schools. She expressed concern about the City helping support families if children do not physically return to school. She also questioned Governor Inslee about holding City Council meetings in person as she feels strongly the Council should attend the upcoming budget meetings in person if they can do so safely. Mayor Ferrell and Councilmember Kochmar also wished Councilmember Koppang well and are looking forward to him returning to Federal Way for a special presentation. 10. ADJOURNMENT There being nothing further on the agenda; the regular meeting was adjourned at 9:16 p.m. Attest: Stepp ie Courtney City Clerk Approved by Council: 023 -(I -Wo Federal Way City Council Regular Minutes Page 8 of 8 July 21, 2020