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AG 20-548 - Morgan Sound RETURN TO: Thomas Fichtner EXT: 2547 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Information Technology 2. ORIGINATING STAFF PERSON: Thomas Fichtner EXT: 2547 3. DATE REQ.BY:ASAP 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT X SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUNIENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL ❑ OTHER 5. PROJECTNAME: Federal Way Muni Courtroom 3 Video Upgrade 6. NAME OF CONTRACTOR: Morgan sound,Inc. ADDRESS: 2004196th St SW#2,Lynnwood,WA 98036 TELEPHONE 425-771-7257 E-MAIL:StephenW@morgansound.com FAX:425-670-1656 SIGNATURE NAME: Charlie Moraan or Gary Parkes TITLE Owner orOffice Manager/JOAT/CFO 7. EXHIBITS AND ATTACHMENTS:It SCOPE,WORK OR SERVICES LTJ COMPENSATION A INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: 06/25/2020 CnMPT,ETTON DATE: 9/30/2020 9. TOTAL COMPENSATION$23,935.23 (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ©NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES ONO IF YES,$2,254.77 PAID BY:©CONTRACTOR❑CITY RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED D PURCHASING: PLEASE CHARGE TO: 502-1100-046-512-50-642 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED © PROJECT MANAGER TF-6/25 * DIRECTOR TF-6/25 ❑ RISK MANAGEMENT (IF APPLICABLE) 19 LAW DK 7/1/20 11. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: TBD COUNCIL APPROVAL DATE: TBD 12. CONTRACT SIGNATURE ROUTING ® SENT TO VENDOR/CONTRACTOR DATE SENT: 7/26/20 DATE RECD:7/30/20 ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/DATE SIGNED ❑ LAW DEPARTMENT ❑ SIGNATORY(MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# AG# COMMENTS: This is an emergency purchase related to COVID-19 compliance for video court in Courtroom 3 212017 LIMITED PUBLIC WORKS CONTRACT FOR FEDERAL WAY MUNI COURTROOM 3 VIDEO UPGRADE This limited public works contract ("Contract") is dated effective this 27th day of June 2020 and is made by and between the City of Federal Way, a Washington municipal corporation ("City" or "Owner"), and Morgan Sound, Inc., a State of Washington Corporation ("Contractor"). A. The City desires to retain an independent contractor to furnish all labor and materials necessary to perform work at 33325 8' Avenue South, Federal Way, Washington ("Property"); and B. The Contractor has the requisite skill and necessary experience to perform such work. NOW, THEREFORE, the Parties ("Parties") agree to the following terms and conditions: 1. SERVICES BY CON] RACTOR 1.1 Description of_Work. Contractor shall perform all work and furnish all tools, materials, supplies, equipment, labor and other items incidental thereto necessary for the construction and completion of the work, more particularly described as the Federal Way Muni Court Video Upgrade project, in Exhibit "A" attached hereto and incorporated by this reference, ("Work"), and in accordance with and as described in the Contract Documents, which include without limitation, this Contract, Contract Change Order Agreement attached as Exhibit "B," Notice to Labor Unions attached as Exhibit "C," Certificate(s) of Insurance Form attached hereto as Exhibit "D," Prevailing Wage Rates attached as Exhibit `B," and all other Appendices attached hereto and incorporated by this reference, (collectively the "Contract Documents"), which Work shall be completed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 1.2 Completion Date. The Work shall be commenced within five (5) days of receipt by the Contractor of the City's Notice to Proceed. The Work shall be completed on or before the 31St day of August, 2020. In the event the Work is not completed within the time specified, Contractor agrees to pay to the City liquidated damages in the amount set forth in the formula included in Section 1.3 of this Contract. The Work shall not be deemed completed until the City has accepted the Work. 1.3 Liquidated Damages. Time is of the essence of the Contract. Delays inconvenience the public and cost taxpayers undue sums of money, adding time needed for administration, inspection, and supervision. It is impractical for the City to calculate the actual cost of delays. Accordingly, the Contractor agrees: 1 1/2020 1. To pay liquidated damages in the amount of $200.00 for each working day beyond the number of working days established for Physical Completion, and 2. To authorize the City to deduct these liquidated damages from any money due or coming due to the Contractor. When the Work is completed to the extent that the City has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, the City may determine the Work is complete. Liquidated damages will not be assessed for any days for which an extension of time is granted. No deduction or payment of liquidated damages will, in any degree, release the Contractor from further obligations and liabilities to complete the entire Contract. 1.4 Performance Standard. Contractor shall perform the Work in a manner consistent with accepted practices for other properly licensed contractors, performed to the City's satisfaction, within the time period prescribed by the City. 1.5 Compliance with Laws. Contractor shall perform the Work in accordance with all applicable federal, state and City laws, including, but not limited to all City ordinances, resolutions, standards or policies, as now existing or hereafter adopted or amended, and obtain al I necessary permits and pay all permits, inspection or other fees, at its sole cost and expense. 1.6 C liniwe: Orclers. The City may, at any time, without notice to sureties, order changes within the scope of the Work. Contractor agrees to fully perform any such alterations or additions to the Work. All such change orders shall be in the form of the Contract Change Order Agreement attached hereto as Exhibit "B," which shall be signed by both the Contractor and the City, shall specifically state the change of the Work,the completion date for such changed Work, and any increase or decrease in the compensation to be paid to Contractor as a result of such change in the Work. Oral change orders shall not be binding upon the City unless confirmed in writing by the City. If any change hereunder causes an increase or decrease in the Contractor's cost of, or time required for, the performance or any part of the Work under this Contract, an equitable adjustment will be made and the Contract modified in writing accordingly. If the Contractor intends to assert a claim for an equitable adjustment hereunder, it shall, within five (5) days after receipt of a written change order from the City or after giving the City the written notice required above, as the case may be, submit to the City a written statement setting forth the general nature and monetary extent of such claim; provided the City, in its sole discretion, may extend such five (5) day submittal period upon request by the Contractor. The Contractor shall supply such supporting documents and analysis for the claims as the City may require determining if the claims and costs have merit. No claim will be allowed for any costs incurred more than five (5) days before the Contractor gives written notice as required. No claim by the Contractor for an equitable adjustment hereunder will be allowed if asserted after final payment under this Contract. 1.7 Work avid Materiils Omitted. The Contractor shall, when directed in writing by the City, omit work, services and materials to be furnished under the Contract and the value of 2 1/2020 the omitted work and materials will be deducted from the Total Compensation and the delivery schedule will be reviewed if appropriate. The value of the omitted work, services and materials will be a lump sum or unit price, as mutually agreed upon in writing by the Contractor and the City. If the parties cannot agree on an appropriate deduction, the City reserves the right to issue a unilateral change order adjusting the price and the delivery schedule. 1.8 Utility Location. Contractor is responsible for locating any underground utilities affected by the Work and is deemed to be an excavator for purposes of Chapter 19.122 RCW, as amended. Contractor shall be responsible for compliance with Chapter 19.122 RCW, including utilization of the "one call" locator system before commencing any excavation activities. 1.9 Air Environment. Contractor shall fully cover any and all loads of loose construction materials including without limitation, sand, dirt, gravel, asphalt, excavated materials, construction debris, etc., to protect said materials from air exposure and to minimize emission of airborne particles to the ambient air environment within the City of Federal Way. 2. TERM This Contract shall commence on the effective date of this Contract and continue until the completion of the Work, which shall be no later than the 30th day of September 2020, and the expiration of all warranties contained in the Contract Documents ("Term"). 3. WARRANTY 3.1 Requisite Skill. The Contractor warrants that it has the requisite skill to complete the Work, and is appropriately accredited and licensed by all applicable agencies and governmental entities, including, but not limited to being registered to do business in the City of Federal Way by obtaining a City of Federal Way business registration. Contractor represents that it has visited the site and is familiar with all of the plans and specifications in connection with the completion of the Work. 3.2 Defective Work. The Contractor shall, at its sole cost and expense, correct all Work which the City deems to have defects in workmanship and material discovered within one (1) year after the City's final acceptance of the Work. 4. CO11I NSATION. 4.1 1 ntal Coripeiisat1on. In consideration of the Contractor performing the Work, the City agrees to pay the Contractor a fee not to exceed Twenty-One Thousand Six Hundred Eighty and 46/100 Dollars ($21,680.46), and Washington State sales tax not to exceed Two Thousand Two Hundred Fifty-Four and 77/100 Dollars ($2,254.77), for a total amount not to exceed Twenty-Three Thousand Nine Hundred Thirty-Five and 23/100 Dollars ($23,935.23), which amount shall constitute full and complete payment by the City. 3 1/2020 4.2 Contractor Responsible for Taxes. Except as otherwise provided in Section 4.1 hereof, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Contract. 4.3 Nonpa me_rct. The City shall have the right to withhold payment to the Contractor for any of the Work not completed in a satisfactory manner, in the City's sole discretion, which shall be withheld until such time as Contractor modifies or repairs the Work so that the Work is acceptable to the City. 4.4 Method of Payment. Payment by the City for the Work will only be made after the Work has been completed, a voucher or invoice is submitted in the form specified by the City, and such invoice is approved by the appropriate City representative. Payment shall be made within thirty (30) days of receipt of such invoice or voucher unless otherwise set forth in the Bid Form. The Contractor's acceptance of such payment for the Work shall constitute full compensation for the performance of the Work. Invoices shall be submitted, in duplicate to: City of Federal Way ATTN: Accounts Payable 33325 8th Avenue South Federal Way, WA 98003-6325 Duplicate invoices shall be furnished to: City of Federal Way ATTN: Thomas Fichtner Information Technology Department 33325 8th Avenue South Federal Way, WA 98003-6325 5. EQUAL OPPORTUNITY EMPLOYER In all Contractor services, programs or activities, and all Contractor hiring and employment made possible by or resulting from this Contract,there shall be no discrimination by Contractor or by Contractor's employees, agents, subcontractors or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, creed, national origin, marital status or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 4 1/2020 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non- discrimination. Contractor shall post a notice to Labor Unions or other employment organizations, attached hereto as Exhibit "C," as required by Section 202 of Executive Order 11246. Any material violation of this provision shall be grounds for termination of this Contract by the City and, in the case of the Contractor's breach, may result in ineligibility for further City agreements. 6. INDEPENDENT CONTRACTOR/CONFLICT OF INTEREST It is the intention and understanding of the Parties that the Contractor shall be an independent contractor and that the City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. The Contractor shall pay all income and other taxes as due. Industrial or any other insurance purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Contract to an employment contract. It is recognized that Contractor may or will be performing work during the Term for other parties; provided, however, that such performance of other work shall not conflict with or interfere with the Contractor's ability to perform the Work. Contractor agrees to resolve any such conflicts of interest in favor of the City. 7. TERMINATION Prior to the expiration of the Term, this Contract may be terminated immediately, with or without cause by the City. 8. INDEMNIFICATION 8.1 Contractor Indemnification. The Contractor agrees to indemnify, defend and hold the City, its elected officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Contract to the extent caused by the negligent acts, errors or omissions of the Contractor, its partners, shareholders, agents, employees, or by the Contractor's breach of this Contract. Contractor waives any immunity that may be granted to it under the Washington State Industrial Insurance Act, Title 51 RCW. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. 8.2 Ci Indemnification. The City agrees to indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Contract to the 5 1/2020 extent solely caused by the negligent acts, errors, or omissions of the City, its employees or agents. 8.3 Survival. The provisions of this Section shall survive the expiration or termination of this Contract with respect to any event occurring prior to such expiration or termination. 9. INSURANCE 9.1 Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating, which is satisfactory to the City: (1) Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; (2) Commercial general liability insurance with combined single limits of liability not less than $2,000,000 for bodily injury, including personal injury or death, products liability and property damage. (3) Automobile liability insurance with combined single limits of liability not less than $1,000,000 for bodily injury, including personal injury or death and property damage. (4) If any structures are involved in the Contract, the Contractor shall maintain an "All Risk Builder's Risk 2 form at all times in an amount no less than the value of the structure until final acceptance of the project by the City. 9.2 Endorsements. Each insurance policy shall contain, or be endorsed to contain, the following provisions: (1) The City, its officers, officials, employees, volunteers and agents shall each be named as additional insured. (2) Coverage may not be terminated or reduced in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, to the City. (3) Coverage shall be primary insurance as respects the City, its officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officials, employees or volunteers shall be in excess of Contractor's insurance. (4) Coverage shall apply to each insured separately against whom claim is made or suit is brought. (5) Coverage shall be written on an "occurrence" form as opposed to a"claims made" or"claims paid" form. 6 1/2020 9.3 Verification. Contractor shall furnish the City with certificates of insurance evidencing the coverage required by this Section, attached hereto as Exhibit "D" and incorporated by this reference. The City reserves the right to require complete certified copies of all required insurance policies, at any time. 9.4 Subcontractors. Contractors shall include all subcontractors as additional insured under its policies or shall furnish separate certificates for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein. 9.5 Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions must be disclosed by Contractor and approved in writing by the City. At the option of the City, Contractor shall either reduce or eliminate such deductibles or self-insured retentions or procure a bond guaranteeing payment for any amounts not covered by the insurance by reason of such deductibles or self-insured retentions. 9.6 Asbestos Abatement or Hazardous Materials. If asbestos abatement or hazardous materials work is performed, Contractor shall review coverage with the City's Risk Manager and provide scope and limits of coverage that are appropriate for the scope of Work and are satisfactory to the City. Contractor shall not commence any Work until its coverage has been approved by the Risk Manager. 9.7 Termination. The Contractor's failure to provide the insurance coverage required by this Section shall be deemed to constitute non-acceptance of this Contract by the Contractor and the City may then award this Contract to the next lower bidder. The provisions of this Section shall survive the expiration or termination of this Contract with respect to any event occurring prior to such expiration or termination. 10. SAFETY Contractor shall take all necessary precautions for the safety of employees on the work site and shall comply with all applicable provisions of federal, state and municipal safety and health laws and codes, including without limitation, all OSHA/WISHA requirements, Safety and Health Standards for Construction Work (Chapter 296-155 WAC), General Safety and Health Standards (Chapter 296-24 WAC), and General Occupational Health Standards (Chapter 296-62 WAC). Contractor shall erect and properly maintain, at all times, all necessary guards, barricades, signals and other safeguards at all unsafe places at or near the Work for the protection of its employees and the public, safe passageways at all road crossings, crosswalks, street intersections, post danger signs warning against known or unusual hazards and do all other things necessary to prevent accident or loss of any kind. Contractor shall protect from damage all water, sewer, gas, steam or other pipes or conduits, and all hydrants and all other property that is likely to become displaced or damaged by the execution of the Work. The Contractor shall, at its own expense, secure and maintain a safe storage place for its materials and equipment and is solely responsible for the same. 11. PREVAILING WAGES 7 1/2020 11.1 Wages of Employees. This Contract is subject to the minimum wage requirements of Chapter 39.12 of the Revised Code of Washington, as now existing or hereafter amended or supplemented. In the payment of hourly wages and fringe benefits to be paid to any of Contractor's laborers, work persons and/or mechanics, Contractor shall not pay less than the "prevailing rate of wage" for an hour's work in the same trade or occupation in the locality within the State of Washington where such labor is performed, as determined by the Industrial Statistician of the Department of Labor and Industries of the State of Washington, which "prevailing rates of wage" are attached hereto as Exhibit "E" and incorporated herein by this reference. Prevailing wages paid pursuant to this Agreement shall be the prevailing wage rates, which are in effect on the date when the bids, proposals, or quotes were required to be submitted to the City. 11.2 Exemptions to Prevailing Wage. The prevailing wage requirements of Chapter 39.12 RCW, and as required in this Contract do not apply to: (1) Sole owners and their spouses; (2) Any partner who owns at least 30% of a partnership; and (3) The President, Vice President and Treasurer of a corporation if each one owns at least 30% of the corporation. 11.3 Reporting Requirements. Contractor shall comply with all reporting requirements of the Department of Labor and Industries of the State of Washington. Upon the execution of this Contract, Contractor shall complete and file a Statement of Intent to Pay Prevailing Wages with the Department of Labor and Industries. Upon completion of the Work, Contractor shall complete and file an Affidavit of Wages Paid with the Department of Labor and Industries. Contractor shall deliver copies of both the Statement of Intent to Pay Prevailing Wages and the Affidavit of Wages Paid, certified by the Department of Labor and Industries, to the City. 11.4 Disputes. In the event any dispute arises as to what are the prevailing rates of wages for work of a similar nature and such dispute cannot be resolved by the City and the Contractor, the matter shall be referred for arbitration to the Director of the Department of Labor and Industries of the State of Washington and the decision therein shall be final and conclusive and binding on all parties involved in the dispute. 12. FAILURE TO PAY SUBCONTRACTORS In the event the Contractor shall fail to pay any subcontractors or laborers, or fail to pay for any materials or any insurance premiums, the City may terminate this Contract and/or the City may withhold from the money which may be due the Contractor an amount necessary for the payment of such subcontractors, laborers, materials or insurance premiums. 8 1/2020 13. OWNERSHIP OF DOCUMENTS All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files computer disks, magnetic media, all finished or unfinished documents or material which may be produced or modified by Contractor while performing the Work shall become the property of the City and shall be delivered to the City at its request. 14. CONFIDENTIALITY Any records, reports, information, data or other documents or materials given to or prepared or assembled by the Contractor under this Contract will be kept as confidential and shall not be made available to any individual or organization by the Contractor without prior written approval of the City. 15. BOOKS AND RECORDS The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of this Contract and such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Contract. These records shall be subject at all reasonable times to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Contract. 16. CLEAN UP At any time ordered by the City and immediately after completion of the Work, the Contractor, shall, at its own expense, clean up and remove all refuse and unused materials of any kind resulting from the Work. In the event the Contractor fails to perforin the necessary clean up, the City may, but in no event is it obligated to, perform the necessary clean up and the costs thereof shall be immediately paid by the Contractor to the City and/or the City may deduct its costs from any remaining payments due to the Contractor. 17. CONTRACTOR AND SUBCONTRACTOR RESPONSIBILITY: 17.1 Contractor Verification. The Contractor verifies that it has a certificate of registration with the State of Washington; has a current state unified business identifier number; is not disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065 (3); has industrial insurance as required by Title 51 RCW, if applicable; has an employment security department number as required in Title 50 RCW, if applicable; has a state excise tax registration number as required in Title 82 RCW, if applicable; possesses a valid electrical contractor license as required by chapter 19.28 RCW, if applicable; and possesses an elevator contractor license as required by chapter 70.87 RCW, if applicable. 9 1/2020 17.2 Subcontractor Contracts. The Contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. Upon request of the Owner, the Contractor shall promptly provide documentation to the Owner demonstrating that the subcontractor meets the subcontractor responsibility criteria below. The requirements of this section apply to all subcontractors regardless of tier. 17.3 Subcontractor Verification. At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria: Have a current certificate of registration in compliance with chapter 18.27 RCW, which must have been in effect at the time of subcontract bid submittal; Have a current Washington Unified Business Identifier (UBI) number;Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065 (3); Have Industrial Insurance (workers' compensation) coverage for the subcontractor's employees working in Washington, as required in Title 51 RCW, if applicable; A Washington Employment Security Department number, as required in Title 50 RCW, if applicable; A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW, if applicable; An electrical contractor license, if required by Chapter 19.28 RCW, if applicable; An elevator contractor license, if required by Chapter 70.87 RCW. 18. GENERAL. PROVISIONS 18.1 Entire Contract. The Contract Documents contain all of the agreements of the Parties with respect to any matter covered or mentioned in this Contract and no prior agreements or understandings pertaining to any such matters shall be effective for any purpose. 18.2 Modification. No provisions of this Contract, including this provision, may be amended or added to except by agreement in writing signed by the Parties or their respective successors in interest. 18.3 Full Force and Effect. Any provision of this Contract, which is declared invalid, void or illegal, shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. 18.4 Assignment. The Contractor shall not transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the City. In the event the City consents to any such assignment or transfer, such consent shall in no way release the Contractor from any of its obligations or liabilities under this Contract. 18.5 Successors In Interest. Subject to the preceding Subsection, this Contract shall be binding upon and inure to the benefit of the Parties' successors in interest, heirs and assigns. 18.6 Attorney Fees. In the event the City or the Contractor defaults on the performance of any terms in this Contract, and the Contractor or City places the enforcement of the Contract or any part thereof, or the collection of any monies due, or to become due hereunder, or recovery of 10 1/2020 possession of any belongings, in the hands of an attorney, or file suit upon the same, each Party shall pay all its own attorneys' fees, costs and expenses. The venue for any dispute related to this Contract shall be King County, Washington. 18.7 No Waiver. Failure of the City to declare any breach or default immediately upon occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. 18.8 Governing Law. This Contract shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. 18.9 Auth_o_ritv. Each individual executing this Contract on behalf of the City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Contract on behalf of the Contractor or City. 18.10 Notices. Any notices required to be given by the City to Contractor or by the Contractor to the City shall be delivered to the Parties at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth herein. Any notice so posted in the I Jnited States mail shall be deemed received three (3) days after the date of mailing. 18.11 Captions. The respective captions of the Sections of this Contract are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect in any respect any of the provisions of this Contract. 18.12 Performance. Time is of the essence of this Contract and each and all of its provisions in which performance is a factor. Adherence to completion dates is essential to the Contractor's performance of this Contract. 18.13 Compliance with Ethics Code. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation and/or performance of this Contract, this Contract may be rendered null and void, at the City's option. 18.14 Conflicting Provisions. In the event of a conflict between the terms and provisions of any of the Contract Documents, the Mayor or his or her designee shall issue an interpretation of the controlling document, which interpretation shall be final and binding. [Signature page follows] 11 1/2020 DATED the day and year set forth above. CITY OF FEDERAL WAY: J' er I1, Maya _..-- 3325 8th Avenue South Federal Way, WA 98003-6325 APPROVED AS TO FORM: ATTEST: J. Ryan Call, City Attorney S ep] anie Courtney, CMU M City Clerk MORGAN SO D, By: Its: dr��.,/CFO 2004 196" St SW#2 Lynnwood, WA 98036 (425) 771-7257 STATE OF WASHINGTON ) _ ss. COUNTY OF On this day personally appeared before me _ Gary Parkes , to me known to be the Director/CFO of Morgan Sound, Inc. that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this._day of. ,L" , 200?o %%001111111/t/` . j B 0R? ''EieP ''-�F. ,'�.� (typed/printed name of notary) Notary Public in and for the State of Washington. rz My commission expires .21 18�� 0 IfYA •htnn��� 12 1/2020 EXHIBIT A SCOPE OF WORK This proposal includes items to replace the existing audio mixing system in Courtroom 3 and add cameras for video conferencing. • The existing audio mixer will be replaced with QSC Core 11 OF with 12'inputs and 12 outputs along with echo cancellation and a USB interface for the recording and conferencing computer. • A small touch panel will be installed for the clerk to adjust the volume levels and mute status of individual microphones. • The existing amplifier and speakers will be maintained. • Three new USB PTZ cameras with zoom lenses will be installed for the judge, witness, and prosecution/defense. These cameras will connect to the judge, clerk, and defense PC's accordingly using USB extenders and are completely compatible with Zoom, Web Ex, GoTo Meeting, and Microsoft Teams. • Audio will be routed to the judge, clerk, and defense PC's accordingly so that the "active speaker"that is talking will be picked up via video. • Turnkey installation and programming is included. COFW IT will provide the conferencing computer and battery backups. BILL OF MATERIALS Quantity Description QSC CORE 110f Unified Core with 24 local audio I/O channels, I 128x128 network I/O channels, dual LAN ports, POTS and VoIP telephony, 16x16 GPIO, 16 next-generation AEC processors, IRU. I QSC SL-QUD-110-P Q-SYS Core 110 UCI Deployment Software License, Perpetual. I QSC TSC-80tw-G2-BK 8.0" Touch Panel with Table Top mounting accessory included. 1 Clockaudio CSINRF SnglElementRFTbITopBndryNckl 6 Clockaudio S155RF Table StandProg5p inXLR 7 Clockaudio C33ESRHALORF CardHALORFSWLEDSRGs nkXLR I Clockaudio C35ESRHALORF Semi rigid shaft, HALO, 5 pin XLR with RF Filter 2 Clockaudio SM95 ShockMount5pinXLRSurfFitting 1 AKG PZM 11 LL Crown Microphone 4 Intelix AVO-A2-F AVO-A2-F Audio Balun 3 Marshall Electronics CV610-UB Compact USB2 PTZ Camera- Black I SurgeX SX-1115-RT Rack Mount Surge Eliminator and Power Conditioner w/Remote, IRU 13 1/2020 I Tripp Lite U026-IOM USB 2.0 Hi-Spd Ext Repeater Cable 33 FT 1 Tripp Lite U026-20M 65' USB 2.0 Extension Cable 2 Gefen EXT-USB2.0-LR Extend USB 2.0 over CATS up to 330 feet (1 OOm) 9 RapcoHorizon DMX5-10 LOFT SPIN XLR BLK/GO 1 Middle Atlantic MMR-1220 MULTI MOUNT RACK12UX20D 1 Extron Electronics 70-726-63 WPD I I OA I Extron Electronics DPM-HDF/0.5 4K Plus HDMI F to Male Display Port 4k 1 C2G CG41367 50FT ACT HDMI HS CBL CL3 1 West Penn Custom Cabling And Plate Budget I Custom Rack Hardware And Panels Rack Hardware, Screws, And Mounting Hardware 1 Morgan Sound MSI-Dox Drawings and Renderings 14 1/2020 EXHIBIT B CONTRACT CHANGE ORDER AGREEMENT PROJECT NUMBER CHANGE ORDER NUMBER EFFECTIVE DATE PROJECT TITLE CONTRACTOR SUMMARY OF PROPOSED CHANGES: The time provided for completion in the Contract is ❑ Unchanged ❑ Increased ❑ Decreased by Calendar Days. This Document shall become an Amendment to the Contract and all provisions of the Contract not amended herein will apply to this Change Order. Will this change affect expiration or extent of Insurance coverage? ❑Yes ❑No If"Yes"Will the Policies Be Extended? ❑Yes ❑No PRICE CHANGE LUMP SUM: INCREASE$ DECREASE$ UNIT PRICE: THE ITEMS ARE APPROXIMATE OR ESTIMATED QUANTITIES INVOLVED IN THIS CHANGE ITEM NO. ITEM QTY. UNIT PRICE ADD OR DELETE TOTAL NET CONTRACT: INCREASE$ DECREASE$ STATEMENT: Payment for the above work will be in accordance with applicable portions of the standard specifications, and with the understanding that all materials, workmanship and measurements shall be in accordance with the provisions of the standard specifications, the contract plans, and the special provisions governing the types of construction. DEPARTMENT RECAP TO DATE: ORIGINAL CONTRACT AMOUNT $ PREVIOUS CHANGE ORDERS $ THIS CHANGE ORDER $ *ADJUSTMENTS $ NEW CONTRACT AMOUNT $ CONTRACTOR'S SIGNATURE DATE DIRECTOR'S SIGNATURE DATE 15 1/2020 ADJUSTMENTS CHANGE ORDER ESTIMATE IS HEREBY ❑INCREASED $ ❑DECREASED $ PAY THIS ADJUSTED AMOUNT: $ DIRECTOR'S SIGNATURE DATE 16 1/2020 EXHIBIT C NOTICE TO LABOR UNIONS OR OTHER EMPLOYMENT ORGANIZATIONS NONDISCRIMINATION IN EMPLOYMENT TO: (Name of Union or Organization) The undersigned currently holds contract(s) with involving funds or credit of the City of Federal Way, Washington, or (a) subcontract(s) with a prime contractor holding such contract(s). You are advised that, under the provisions of the above contract(s) or subcontract(s) and in accordance with Section 202 of Executive Order 11246 dated September 24, 1965, the undersigned is obliged not to discriminate against any employee or applicant of employment because of race, color, creed or national origin. This obligation not to discriminate in employment includes, but is not limited to, the following: EMPLOYMENT, UPGRADING, TRANSFER OR DEMOTION RECRUITMENT AND ADVERTISING RATES OF PAY OR OTHER FORMS OF COMPENSATION SELECTION FOR TRAINING INCLUDING APPRENTICESHIP, LAYOFF OR TERMINATION This notice is furnished to you pursuant to the provisions of the above contract(s) or subcontractor(s) and Executive Order 11246. Copies of this Notice will be posted by the undersigned in conspicuous places available to employees or applicants for employment. (Contractor or subcontractor) Date 17 1/2020 EXHIBIT D AC(�Z-� DATE(MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 5122/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER C is, Martha. Arthur J.Gallagher Risk Management Services,Inc. >rr xNE Fax ,•. P O Box 2925 Ac EFI -:.r i I:_- 3-0.72-1.130 Tacoma WA 98401-2925 E-MAILrt R :cln INSURERS AFFORDING COVERAGE .. IWC# _INSURERA:Travelers Property Casualtv Co Of America 25674 INSURED INSU H: MM an Sound Inc 20034-196th Street SW Ste 42 RNSURERC; Lynnwood WA 98036 INSURER D: INSURER E: INSURER F: Ld COVERAGES CERTIFICATE NUMBER:1612303275 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED- NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES_LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS- NSR TA TYPE OF INSURANCE = POLICY EFF POUICY EXP POLICY14UMBER fNIWMYYYYI fM36JVDn1nrrnLIMITS A X COMMERCIALGENERALLIABILITY Y ZLP-16N11(15rr20-15 2/142020 2/14/2021 EACH OCCURRENCE $1,000000 DAMAGE TO NEN T ED CLAIMS-MADE X OCCUR PREMISESIEaacrJr-) 51.000000 MED EXP(Any one person) S10,000 PERSONAL A ADV INJURY S 1,000,WO GEN1 AGGREiYTE LIMIT APPLIES PFR: GENERALAGGREGATE 52000-000 c-fir,yY❑JJ-ECOT- Q LOC PRODUCTS-COMWOPAGG 52,000,000 S A AUTOMOBILELIA&CITY Y BA-6K040859-20.15-G 2/142020 2!142021 c: EMJNEDSWGL11LMT 51000000 X ANY AUTO BODILY INJURY(Perperson) $ OWNED SCHEDULED BODILY INJURY(Peraccident) $ AUTOS ONLY AUTOS HIRED NON-0WNED PROPERTY DAMAGE $ AHUTOS ONLY X AUTOS ONLY Per accident X Comp^Cdl Ded s 500 A X UMBRELLAUAB X I OCCUR CUP-6KO42355-2D-15 2/142020 2!142021 EACHOCCURRENCE $3,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $3,000,00(1 DFD I X I RETENTION$in OW5 A WORKERS COMPENSATION ZLP-16N11855-20-15 2/14/2020 2/142021 fATLTe IX I ER WASTOP GAP AND EMPLOYERS'LIABILITY Y I N ANYPROPRIETOWPARTNER/EXECUTI V— Li NIA EL EACH ACCIDENT $1,000,000 a... OFFICER/h1EMBER EXCLUDED? (Mandatory in NH) EL.DISEASE-EA EMPLOYEE S 1,000,000 If yes,dewftl under 0ESCRIPTIC1f4 OF OPZRAT+ s bekaw E L DISEASE-POUCY LIMIT 5 1.000,000 A InsLaILNIdIFINr ZLP-16N11855-20.15 2/142020 2/142021 Deducbble$5,D00 51,000,000 A Profeea—W LIab10ty ZPL-16NI1867-20.15 2114/2020 2/14/2021 claims made S2,000,000 DESCRIPTION OF OPERATIONS f LOCATIONS I VEHICLES(ACORD 101.Additional Remarks Schedule.may be attached if m—space,Is required) RE:Municipal Court Room COVID-AV Upgrades. City or Federal Way,its officers,officials,employees,volunteers and agents are hereby added as an additional insured per form attached on General liability and Automobile Liability Policies.The General Liability Policy shall be primary and non-contnbutory- CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Federal Way City Hall 33325 8th Ave S, AUTHORIZED REPRESENTATIVE Federal Way WA 98003 (91988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 18 1/2020 EXHIBIT E PREVAILING RATE OF WAGE (SEE ATTACHED). County Trade Job Classification Wage Holiday Overtime Note King Electronic Technicians liourney Level $53.57 7E 1E 19 1/2020 20 1/2020 _ Filed 1 Secretary of State State of Washington Office of the sec t-ry of state Date Filed: 07/21/2020 Corporations&Charities Division Effective Date: 07/21/2020 UBI#: 600 435 282 ANNUAL REPORT BUSINESS INFORMATION Business Name: MORGAN SOUND, INC. UBI Number: 600 435 282 Business Type: WA PROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 2004 196TH ST SW STE 2,LYNNWOOD,WA,98036-7076,UNITED STATES Principal Office Mailing Address: 2004 196TH ST SW STE 2,LYNNWOOD,WA,98036-7076,UNITED STATES Expiration Date: 08/31/2021 Jurisdiction: UNITED STATES,WASHINGTON Formation/Registration Date: 08/08/1978 Period of Duration: PERPETUAL Inactive Date: Nature of Business: OTHER SERVICES,DESIGN,DEVELOP AND SELL SOUND EQUIPMENT REGISTERED AGENT Registered Agent Street Address Mailing Address Name THE COE LAW 600 STEWART ST STE 620, SEATTLE,WA, 600 STEWART ST STE 620, SEATTLE,WA, FIRM PLLC 98101-1261,UNITED STATES 98101-1261,UNITED STATES REGISTERED AGENT CONSENT Customer provided Registered Agent consent?- Yes This document is a public record.For more information visit Work Order#:2020072100385373-1 Received Date:07/21/2020 Amount Received;$60.00 PRINCIPAL OFFICE Phone: 425-771-7257 Email: GARY@MORGANSOUND.C OM Street Address: 2004 196TH ST SW STE 2,LYNNWOOD,WA,98036-7076,UNITED STATES Mailing Address: 2004 196TH ST SW STE 2,LYNNWOOD,WA,98036-7076,UNITED STATES GOVERNORS Title Governor Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL CHARLES MORGAN NATURE OF BUSINESS Nature of Business: OTHER SERVICES DESIGN,DEVELOP AND SELL SOUND EQUIPMENT EFFECTIVE DATE Effective Date: 07/21/2020 CONTROLLING INTEREST 1. Does your entity own real property such as land or buildings(including leasehold interests)in Washington? NO 2. As of January 1,2019,has there been a transfer of stock,other financial interest change, or an option agreement exercised that resulted in a transfer of at least 161/3 percent interest in the entity? NO a. If"yes",has the transfer of stock, other financial interest change, or an option agreement exercised resulted in a transfer of controlling interest(50 percent or greater)? NO 3. As of January 1,2019,has an option agreement been executed allowing for the future purchase or acquisition of the entity? NO You must report a('oiifi nllEFi4 13ULItcti3rn IF:you answered"yes"to questions 1 AND 2a. Failure to report a Controlling Interest Transfer is subject to penalty provisions of 1X'11' ?:15.7�(�. For more information on Controlling Interest,visit NN-ww.dor,wa.f,o`r/RENT, RETURN ADDRESS FOR THIS FILING Attention: GARY This document is a public record.For more information visit )s Work Order#:2020072100385373-I Received Date:07/21/2020 Amount Received:$60.00 Email: GARY@MORGANSOUND.C OM Address: 2004 196TH ST SW STE 2,LYNNWOOD,WA,98036-7076,UNITED STATES UPLOAD ADDITIONAL DOCUMENTS Name Document Type EMAIL OPT-IN ❑ I hereby opt into receiving all notifications from the Secretary of State for this entity via email only.I acknowledge that I will no longer receive paper notifications. AUTHORIZED PERSON - STAFF CONSOLE R Document is signed. Person Type: INDIVIDUAL First Name: GARY Last Name: PARKES Title: CFO/DIRECTOR This document is a public record.For more information visit,.� work order#:2020072100385373-1 Received Date:07/21/2020 Amount Received:$60.00 8/11/2020 Corporations and Charities System BUSINESS INFORMATION Business Name: MORGAN SOUND,INC. UBI Number: 600 435 282 Business Type: WA PROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 2004 196TH ST SW STE 2,LYNNWOOD,WA,98036-7076,UNITED STATES Principal Office Mailing Address: 2004 196TH ST SW STE 2,LYNNWOOD,WA,98036-7076,UNITED STATES Expiration Date: 08/31/2021 Jurisdiction: UNITED STATES,WASHINGTON Formation/Registration Date: 08/08/1978 Period of Duration: PERPETUAL Inactive Date: Nature of Business: OTHER SERVICES,DESIGN,DEVELOP AND SELL SOUND EQUIPMENT REGISTERED AGENT INFORMATION Registered Agent Name: THE COE LAW FIRM PLLC Street Address: 600 STEWART ST STE 620,SEATTLE,WA,98101-1261,UNITED STATES Mailing Address: 600 STEWART ST STE 620,SEATTLE,WA,98101-1261,UNITED STATES GOVERNORS Title Governors Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL CHARLES MORGAN Cl noc1+ r� �r litIs l � ZP ytja tj�gq „rl,n u-1�1 w)r, t o +5 eta:-I�s, https://ccfs.sos.wa.gov/#/BusinessSearch/Businessinformation 111