PRHSPSC PKT 09-08-2020City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
September 8, 2020 City Hall
5:00 p.m. Video Conference
MEETING AGENDA
Notice: Pursuant to Governor Inslee’s Proclamation 20-28, all in-person meetings are prohibited until further notice. The
Mayor and City Council are providing opportunities for public comment by submitting written comment or calling into the
meeting to provide oral testimony. To access these options please use the following:
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1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic Title/Description Presenter Page Action
or Info
Council
Date
A. Approval of July 14, 2020 Minutes 3 Action N/A
B. King County Registered Sex Offender Cost
Reimbursement Agreement
Hwang 5 Action Consent
9/15/20
C. Edward Byrne Memorial Justice Assistance Grant (JAG)
Program for FY2020
Hwang 19 Action Consent
9/15/20
4. OTHER
5. FUTURE MEETING:
The next PRHSPS meeting will be October 13, 2020 at 5:00 p.m.
Committee Members City Staff
Linda Kochmar, Chair John Hutton, Parks Director
Lydia Assefa-Dawson Mary Jaenicke, Administrative Assistant II
Greg Baruso
K:\PRHSPS Committee\2020\09-08-2020 Agenda.doc
Committee Members City Staff
Linda Kochmar, Chair John Hutton, Parks Director
Lydia Assefa-Dawson Mary Jaenicke, Administrative Assistant II
Greg Baruso
6.ADJOURNMENT
The Council Committee may add items and take action on items not listed on the agenda at any regularly
scheduled meeting.
Committee Meetings are video recorded and may be televised on Government Access Channel 21. To view Committee
Meetings online please visit FWTV at www.cityoffederalway.com.
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, July 14, 2020
5:00 p.m.
SUMMARY
Committee Members Participating via Video Conference: Chair Kochmar and Committee members
Assefa-Dawson and Baruso
Council Members Participating via Video Conference: Council President Honda
Staff Members Participating via Video Conference: Del Kolde, Assistant City Attorney, Steve Neal,
Deputy Chief of Police, John Hutton, Parks Director, and Mary Jaenicke, Administrative Assistant II.
Chair Kochmar called the meeting to order at 5:00pm
Public Comment:
None
BUSINESS ITEMS
Approval of Minutes
Committee member Assefa-Dawson motioned to approve the June 9, 2020 minutes as written.
Committee member Baruso seconded. Motion passed.
Washington State Patrol (WSP) Marijuana E radication
Deputy Chief of Police Neal provided the background information. The Federal Way Police Department
is requesting approval to accept funding from the Washington State Patrol to support locating and
eradicating illicit marijuana plants. The maximum amount of the funding is $5,000 and will be used to
supplement overtime costs incurred during the dismantling of large-scale marijuana grows in Federal
Way. Chair Kochmar moved to forward WSP Agreement to the July 21, 2020 consent agenda for
approval. Committee member Assefa-Dawson seconded. Motion passed.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2019
Deputy Chief of Police Nea l provided the background information. The Federal Way Police Department
has been accepting this grant si nce 2009. The total amount of this grant is $44,7 66 .00 and will be used
for equipment and supplies. Committee member Baruso moved to forwatd the FY 2019 Grant to the
July 21, 2020 consent agenda for approval. Committee member Assefa-Dawson seconded. Motion
passed.
Other
The August 11, 2020 meeting has been cancelled .
NEXT REGULAR MEETING
September 8, 2020
ADJOURNMENT
Meeting adjourned at 5:09p.m.
K:\PRHSPS Committee\2020\07-14-2020 Minutes.doc 3
This Page Left Blank Intentionally
4
DATE:
TO:
VIA:
FROM:
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
September 8, 2020
Parks, Recreation, Human Services and Public Safety Council Committee
Jim Ferrell, Mayor
Andy J. Hwang, Chief of Police
SUBJECT: King County Sheriffs Office (KCSO), Registered Sex Offender (RSO) Cost
Reimbursement Agreement
Financial Impacts:
Overall, there should be no negative impact to the City funds or to the police department's
operating budget. The revenue to the City ~or the-King County Sheriffs Office (KCSO)
Registered Sex Offender (RSO) Cost Reimbursement Agreement will be up to a maximum
amount of $17,890.42 for officer overtime reimbursement. The overtime our officer(s) work will
be billed to KCSO for the Police Department in account number 001-0000-090-337-07-004.
Background Information:
The Federal Way Police Department (FWPD) will receive grant funding from the King County
Sheriffs Department in support of the Federal Way Police Department's Registered Sex
Offender and Kidnapping Offender Address and Residency Verification Program. The grant is
for reimbursement of overtime expenses incurred while verifying current addresses and
residencies of sex and kidnapping offenders, up to a maximum amount of $17 ,890.42.
FWPD will be partnering with the King County Government in implementing multiple program
elements to ensure that sex offenders are in compliance under the guidelines of current laws. A
strong enforcement effo1i to apprehend and prosecute offenders will help improve the quality of
life for our citizens. We have been participating in the King County RSO Grant Funding since at
least 2009.
1
6
Cost Reimbursement Agreement
Executed By
King County Sheriff's Office, a department of
King County, hereinafter referred to as "KCSO,"
Department Authorized Representative:
Mitzi Johanknecht, Sheriff
King County Sheriffs Office
W-150 King County Courthouse
516 Third A venue
Seattle, WA 98104
and
Federal Way Police Department, a department of the City of Federal Way, hereinafter
referred to as ""Contractor,"
Department Authorized Representative:
Andy J. Hwang, Chief of Police
33325 8 Avenue South
Federal Way, Washington 98003
WHEREAS, KCSO and Contractor have mutually agreed to work together for the
purpose of verifying the address and residency of registered sex and kidnapping
offenders; and
WHEREAS, the goal of registered sex and kidnapping offender address and residency
verification is to improve public safety by establishing a greater presence and emphasis
by Contractor in King County neighborhoods; and
WHEREAS, as part of this coordinated effort, Contractor will increase immediate and
direct contact with registered sex and kidnapping offenders in their jurisdiction, and
WHEREAS, KCSO is the recipient of a Washington State Registered Sex and
Kidnapping Offender Address and Residency Verification Program grant through the
Washington Association of Sheriffs and Police Chiefs for this purpose, and
WHEREAS, KCSO will oversee efforts undertaken by program participants in King
County;
NOW THEREFORE, the parties hereto agree as follows:
KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address
and Residency Verification Program funding to reimburse for expenditures associated
7
Cost Reimbursement Agreement
with the Contractor for the verification of registered sex and kidnapping offender address
and residency as set forth below. This Interagency Agreement contains eleven (11)
Articles:
ARTICLE I. TERM OF AGREEMENT
The term of this Cost Reimbursement Agreement shall commence on July 1, 2020
and shall end on June 30, 2021 unless terminated earlier pursuant to the provisions
hereof.
ARTICLE II. DESCRIPTION OF SERVICES
This agreement is for the purpose of reimbursing the Contractor for participation in
the Registered Sex and Kidnapping Offender Address and Residency Verification
Program. The program's purpose is to verify the address and residency of all
registered sex and kidnapping offenders under RCW 9A.44.130.
The requirement of this program is for face-to-face verification of a registered sex
and kidnapping offender's address at the place of residency. In the case of
• level I offenders, once every twelve months.
• of level II offenders, once every six months.
• of level III offenders, once every three months.
For the purposes of this program unclassified offenders and kidnapping offenders
shall be considered at risk level I, unless in the opinion of the local jurisdiction a
higher classification is in the interest of public safety.
ARTICLE III. REPORTING
Two reports are required in order to receive reimbursement for grant-related
expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is
the Offender Watch generated "Registered Sex Offender Verification Request (WA)"
that the sex or kidnapping offender completes and signs during a face-to-face contact.
"Exhibit B" is an "Officer Contact Worksheet" completed in full by an
officer/detective during each verification contact. Both exhibits representing each
contact are due quarterly and must be complete and received before reimbursement
can be made following the quarter reported.
Original signed report forms are to be submitted by the 5th of the month following
the end of the quarter. The first report is due October 5, 2020.
Quarterly progress reports shall be delivered to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fomth Avenue, Suite 200
M/S ADM-S0-0200
Seattle, WA 98104
Page 2 of6
8
July 20, 2020
Cost Reimbursement Agreement
Phone:206-263-2122
Email: tina.keller@kingcounty.gov
ARTICLE IV. REIMBURSEMENT
Requests for reimbursement will be made on a monthly basis and shall be forwarded
to KCSO by the 1 oth of the month following the billing period.
Please note the following terms will be adhered to for the 2020-2021 Registered Sex
Offender Address Verification Program:
• Any agency not meeting at least 90% of required verifications will not receive
that quarter's grant payment.
• Any agency not using Offender Watch to track verifications will not receive
that quarter's grant payment.
Overtime reimbursements for personnel assigned to the Registered Sex and
Kidnapping Offender Address and Residency Verification Program will be calculated
at the usual rate for which the individual's' time would be compensated in the
absence of this agreement.
Each request for reimbursement will include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement request must be
accompanied by a certification signed by an appropriate supervisor of the department
that the request has been personally reviewed, that the information described in the
request is accurate, and the personnel for whom reimbursement is claimed were
working on an overtime basis for the Registered Sex and Kidnapping Offender
Address and Residency Verification Program.
Overtime and all other expenditures under this Agreement are restricted to the
following criteria:
1. For the purpose of verifying the address and residency of registered sex
and kidnapping offenders; and
2. For the goal of improving public safety by establishing a greater presence
and emphasis in King County neighborhoods; and
3. For increasing immediate and direct contact with registered sex and
kidnapping offenders in their jurisdiction
Any non-overtime related expenditures must be pre-approved by KCSO. Your
request for pre-appr<;>val must include: 1) The item you would like to purchase,
Page 3 of6
9
July 20, 2020
Cost Reimbursement Agreement
2) The purpose of the item, 3) The cost of the item you would like to purchase. You
may send this request for pre-approval in email format: Requests for reimbursement
from KCSO for the above non-overtime expenditures must be accompanied by a
spreadsheet detailing the expenditures as well as a vendor's invoice and a packing
slip. The packing slip must be signed by an authorized representative of the
Contractor.
All costs must be included in the request for reimbursement and be within the overall
contract amount. Over expenditures for any reason, including additional cost of sales
tax, shipping, or installation, will be the responsibility of the Contractor.
Requests for reimbursement must be sent to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
Seattle , WA 98104
Phone: 206-263-2122
Email: tina.keller@kingcounty.gov
The maximum amount to be paid under this cost reimbursement agreement shall not
exceed Seventeen Thousand Eight Hundred Ninety Dollars and Forty Two Cents
($17,890.42). Expenditures exceeding the maximum amount shall be the
responsibility of Contractor. All requests for reimbursement must be received by
KCSO by July 31, 2021 to be payable.
ARTICLE V. WITNESS STATEMENTS
"Exhibit C" is a "Sex/Kidnapping Offender Address and Residency Verification
Program Witness Statement Form." This form is to be completed by any witnesses
encountered during a contact when the offender is suspected of not living at the
registered address and there is a resulting felony "Failure to Register as a Sex
Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating
circumstances the witness is incapable of writing out their own statement, the
contacting officer/detective will have the witness write and sign the statement in their
own handwriting to contain, verbatim, the information on the witness form.
ARTICLE VI. FILING NON-DISCOVERABLE FACE SHEET
"Exhibit D" is the "Filing Non-Discoverable Face Sheet." This form shall be
attached to each "Felony Failure to Register as a Sex Offender" case that is referred
to the King County Prosecuting Attorney's Office.
ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING
Page 4 of 6
10
July 20, 2020
Cost Reimbursement Agreement
Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian
Affairs funds that would be spent for identical purposes in the absence of the grant.
Overtime -To meet this grant condition, you must ensure that:
• Overtime exceeds expenditures that the grantee is obligated or funded to pay
in the current budget. Funds currently allocated to pay for overtime may not
be realloc~ted to other purposes or reimbursed upon the award of a grant.
• Additionally, by the conditions of this grant, you are required to track all
overtime funded through the grant.
ARTICLE VIII. HOLD HARMLESS/INDEMNIFICATION
Contractor shall protect, defend, indemnify, and save harmless King County, its
officers, employees, and agents from any and all costs, claims, judgments, and/or
awards of damages, arising out of, or in any way resulting from, the negligent acts or
omissions of Contractor, its officers, employees, contractors, and/or agents related to
Contractor's activities under this Agreement. Contractor agrees that its obligations
under this paragraph extend to any claim, demand, and/or cause of action brought by,
or on behalf of any of its employees or agents. For this purpose, Contractor, by
mutual negotiation, hereby waives, as respects King County only, any immunity that
would otherwise be available against such claims under the Industrial Insurance
provisions of Title 51 RCW. In the event King County incurs any judgment, award,
and/or cost arising therefrom including attorney's fees to enforce the provisions of
this article, all such fees, expenses, and costs shall be recoverable from Contractor.
The provisions of this section shall survive the expiration or termination of this
Agreement.
ARTICLE IX. INSURANCE
Contractor shall maintain insurance policies, or programs of self-insurance, sufficient
to respond to all of its liability exposures under this Agreement. The · surance or
self-insurance programs maintained by the Contractor engaged in work contemplated
in this Agreement shall respond to claims within the following coverage types and
amounts:
General Liability. Coverage shall be at least as broad as Insurance Services
Office form number CG 00 01 covering COMMERCIAL GENERAL
LIABILITY. $5,000,000 combined single limit per occurrence, and for those
policies with aggregate limits, a $5,000,000 aggregate limit. King County, its
officers, officials, employees, and agents are to be covered as additional insureds
as respects liability arising out of activities performed by ot on behalf of the City.
Additional Insured status shall include Products-Completed Operations-CG 20 10
11/85 or its equivalent.
Page 5 of6
11
July 20, 2020
Cost Reimbursement Agreement
By requiring such liability coverage as specified in this Article IX, King County has
not, and shall not be deemed to have, assessed the risks that may be applicable to
Contractor. Contractor shall assess its own risks and, if deemed appropriate and/or
prudent, maintain greater limits or broader coverage than is herein specified.
Contractor agrees to maintain, through its insurance policies, self-funded program or
an alternative risk of loss financing program, coverage for all of its liability exposures
for the duration of this Agreement. Contractor agrees to provide KCSO with at least
thirty (3 0) days prior written notice of any material change or alternative risk of loss
financing program.
ARTICLEX. NO THIRD PARTY BENEFICIARIES
There are no third party beneficiaries to this agreement. This agreement shall not
impart any right enforceable by any person or entity that is not a party hereto.
ARTICLE XI. AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in
writing and signed by authorized representatives of the parties hereto. The parties
hereto expressly reserve the right to modify this Agreement, by mutual agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
Federal Way Police Department KING COUNTY SHERIFF'S
OFFICE
Andy J. Hwang, Chief of Police Mitzi Johanknecht, Sheriff
D~ D~
Page 6 of 6 July 20, 2020
12
f XMl&IT I\
Page:
Verification Request
Agency: King County WA Sheriff's Office Administrator: King County Sheriff's Office RSC Phone: (206)263-2120 Date: 6/16/2016
Offender Information
Name test, test
POB
DOB 01/01/1990 Age 26
Sex Orient
Race Nat. No Selection
Height Hair
Weight Eyes
Risk
Comm.
Active Officer Alert
LOOK HERE FOR OFFICER SAFETY INFORMATION
Employment/School
Name
Residence
Street
Alias
Address
(Bold ·Primary Home Address)
Phone
Number
(Bold· Primary Contact Numbers)
Vehicle
Make Model
Type Description·
Color Year License
Registration #
SSN
Alt Reg#
Orv. Lic./State
FBI
State ID
Last Verified:
Type
Scars/Tattoos
Location
State VIN
2353765
Date
Supervisor
Type Description
Comments
Offense
Date RS Code/Description Convicted Released Case# Crime Details
Offender Photo
PHOTO NOT AVAILABLE
Phone
_______________ do hereby attest, under penalties of perjury, that any and all information contained here is
current and accurate on this _______ d.ay of. _________ 20 ____ _
Offender Signature: __________________________ _
Officer Signature: ___________________ Date: _____ _
Produced by OffenderWatcll -www.watchsystems.com
13
I
f
I ;
I
l r
Exhibit B
OFFENDER'S NAME:
ADDRESS:
OFFENDER PHONE:
E MPLOYER:
REGISTERED SEX OFFENDER ADDRESS VERIFICATION
OFFICER CONTACT WORKSHEET
OFFENDER DETAILS:
DOB:
CITY /STATE/ZIP:
ZIP CODE.:
WORK PHONE:
OFFENDER LEVEL IF KNOWN: FORM OF ID:
DATE & TIME OF CONTACTS: *SEE KEY BELOW FOR CODING
DATE/ RESULT: DATE! RESULT:
TIME: TIME: .
DATE/ RESULT: DATE/ RESULT:
TIME: TIME:
DATE/ RESULT: DATE/ RESULT:
TIME: TIME:
RESULT OF CONTACT:
MADE IN PERSON CONTACT: YES D NO D FTR CASE NUMBER ASSIGNED IF NO
CONTACT MADE:
STATEMENT TAKEN: YES D NO
D
REPORTING PARTY INFORMATION:
REPORTING PERSON:
MAILING ADDRESS:
TELEPHONE:
RELATION TO OFFENDER: NONE (UNKNOWN)0 KNOWN D
*CONT ACT CODE KEY: 1 =OFFENDER MOVED
2 =BAD ADDRESS
3 =NOT HOME
5 = HOUSE FOR SALE
. 6 = ARRESTED
7 -OH ENDER IN JAIL
DOB:
CITY/ZIP:
ALT#
RELATION:
9 = TOOK ST A TEMENT
""' r-1
Exhibit B REGISTERED SEX OFFENDER ADDRESS VERIFICATION
OFFICER CONTACT WORKSHEET
OFFENDER DETAILS:
4 =:CHANGE OF ADDRESS 8= DEAD
[ OF'FICER/DETECTIVE: AGENCY: I
l/"I
.-I
EXHIBITC
Date ------Age ncy/Office r _______ _ Incident number --------
Witness Statement -Failure to Register
Suspect's Name :
Suspect's Last Registered Address:-----------------------
Witness' Name: ------------------------------
Witness's Home Address :
-------------------------~
Witness' Home Phone Number Cell: Other: ----------------------
How do they know the suspect (please be as detailed as possible)? ------------
*If suspect rented an apartment or a room from the witness, please have them provide a copy of
any documentations to this effect and any documentations the suspect moved out.
Did the witness ever see the suspect at his/her last registered address? ----------
How often would they see him/her there? ---------------------
When did the witness start seeing him/her there? _________________ _
When did they sto p? _________________________ _
Why did the suspect stop staying at the address? ________________ _
Did the suspect keep any personal belongings there?----------------
In general, when is the last time they saw the suspect?---------------
Do they know where the suspect moved to or their current whereabouts? ---------
Can they provide the names and contact information of any other witnesses who would have seen
the suspect staying at his/her last registered address? ________________ _
Is the witness willing to assist in prosecution?------------------
Under penalty of perjury of the laws of the State of Washington, I certify that the foregoing is
true and correct.
Witness' Signature ___________ -i--n,...--------date --------
EXHIBIT D
WASPC GRANT FILING
NON-DISCOVERABLE
TO: KCPAO -Special Assault Unit -Seattle DATE:
FROM : INCIDENT#:
AGENCY:
SUSPECT#1 :
DOB: I RACE : I SEX: MD FD I HGT: I WGT:
SUSP #1 ADDRESS :
CHARGE: Failure to Register as a Sex Offender DATE OF CRIME:
VICTIM #1 : State of Washington DOB :
VICTIM#2 : DOB :
INTERVIEWED BY : NOONE DPA NAME:
TYPE OF CASE: FTR -Failure To Register OTHER TYPE:
THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS
I 0 FILING OF CHARGES : -Comments :
I 0 DECLINE : -Comments :
17
I WASPC STATISTICAL REPORTING TO KCSO
Case Referral Received by KCPAO on this date:
Case filed by KCPAO: YES 0 NO 0
Cause Number Assigned:
If no, please indicate why:
Other Explanation:
18
DATE:
TO:
VIA:
FROM:
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
August 18, 2020
Parks, Recreation, Human Services and Public Safety Council Committee
Jim Ferrell, Mayor
Andy Hwang, Chief of Police
SUBJECT: FY 2020 Edward Byrne Memorial Justice Assistance (JAG) Grant Program
Financial Impacts:
JAG funds support all components of the criminal justice system. JAG funded projects may address
crime through the provision of services directly to individuals or communities and by improving the
effectiveness and efficiency of criminal justice systems, processes, and procedures. Specific projects
are described in the attached financial and narrative summary document. Project A ward Allocation:
$39,870.
Background
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of
federal criminal justice funding to state and local jurisdictions. JAG funds support all components
of the criminal justice system . JAG funded projects may address crime through the provision of
services directly to individuals and/or communities and by improving the effectiveness and
efficiency of criminal justice systems, processes, and procedures.
The City of Seattle is identified as the Fiscal Agent, submitting the joint application to the Bureau of
Justice Assistance to request JAG program funds; and pursuant to the terms of the grant, the City of
Seattle is to distribute grant funds to the County and one or more jurisdictions, including the City of
Federal Way.
The City of Seattle is submitting its Grant A ward Document and Certifications Document for the
Fiscal Year (FY) 2020 JAG Award per the guidance provided by the Department of Justice ("DOJ"),
but continues its strong objection to certain conditions, specifically Condition 12. Please note the
prominent disclaimers pursuant to the September 26, 2019 order that permanently enjoined the DOJ
from enforcing the challenged immigration -related grant conditions against U .S. Conference of
Mayors members. City of Evanston v. Barr, --F. Supp. 3d--, 2019 WL 4694734 (N.D. III. Sept. 26,
2019). The City of Seattle is a member of the U.S. Conference of Mayors.
Acceptance of the FY 2020 JAG Grant will ensure that services or projects under this Agreement
will be conducted for the stated purpose of the JAG Program (42.U.S.C.3751(a.) The JAG Program
is the primary provider of federal criminal justice funding to state and local jurisdictions. The FWPD
will be using these funds to purchase and evidence refrigerator, protective eyewear; a laptop,
community-event supplies, and office chairs.
1
20
Memorandum of Understanding
FY 2020 Edward Byrne Memorial Justice Assistance Grant
August l 0, 2 020
This Memorandum of Understanding (MOU) outlines the responsibilities and protocols
for participating jurisdictions pertaining to the FY 2020 Edward Byrne Memorial Justice
Assistance Grant.
I. Participating Jurisdictions
The participating jurisdictions, relevant to this MOU, in the Edward Byrne Memorial
Justice Assistance Grant are:
• City of Auburn
• City of Bellevue -declined
• City of Burien-declined
• Des Moines
• City of Federal Way
• City of Kent
• King County-UN-DECLINED
• City of Renton
• City of SeaTac
• City of Seattle
• City of Tukwila
II. Background and Purpose
Proposed to streamline justice funding and grant administration, the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local
governments to support a broad range of activities to prevent and control crime based
on their own local needs and conditions. JAG blends previous Byrne Formula and Local
Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to
prioritize and place justice funds where they are most needed.
Ill. Disparate Certification
Jurisdictions certified as dispara.te must submit a joint application for the aggregate of
funds allocated to them, specifying the amount of funds that are to be distributed to
each of the units of local government and the purposes for which the funds will be used,
and indicating who will serve as the applicant/fiscal agent for the joint funds. The above
jurisdictions are certified as disparate.
IV. Fiscal Agent and Fund Allocation
The City of Seattle will act as the applicant and will serve as the fiscal agent for the joint
funds. The City of Seattle will charge a 3.7% administrative fee for these services.
21 Page I of3
The allocation of funding is as follows :
INITIAL ALLOCATIONS FY19 JAG Sub-Total Subtract Admin Fee Final Totals
KING COUNTY 37,220 $ 39,363 $ 1,456.43 $
AUBURN CITY 30,935 $ 32,749 $ 1,211.70 $
DES MOINES CITY 10,283 $ 10,950 $ 405.17 $
FEDERAL WAY CITY 39,219 $ 41,402 $ 1,531.88 $
KENT CITY 37,655 $ 39,756 $ 1,470.98 $
RENTON CITY 29,226 $ 30,886 $ 1,142.77 $
SEATAC CITY 12,542 $ 13,379 $ 495.04 $
SEATTLE CITY 399,631 $ 421,109 $ -$
TUKWILA CITY 13,729 $ 14,577 $ 539.35 $
. Total: $ 6441184 $ 644,172 $ 8,253.32 $
(Bellevue and Burien funds were distributed along the same percentages as DOJ
allocation and Seattle absorbs 3.7% administration fee.)
V. Project Allocations and Reporting
207,217
31,537
10,545
39,870
38,285
29,743
12,884
260,064
14,038
644,184
Participating jurisdictions are responsible for identifying their own projects for funding,
and for providing project information to the identified fiscal agent, the City of Seattle, for
purposes of submitting one joint application on behalf of all participating jurisdictions.
Upon receipt of award documents, and prior to expense of funds pertaining to the JAG
Program, the fiscal agent will enter into MOU Contract with all participating jurisdictions.
VI. Funds Remaining at End of Grant
If an agency has funds remaining that it will not spend and no extension is requested, all
parties agree that the funds will be re-obligated to Seattle within the final three months
of the grant. Notification between Seattle and the agency willing to forgo funds will
occur three months prior to the end of the period of performance.
22 Page 2 of3
Memorandum of Understanding
FY 2020 Edward Byrne Memorial Justice Assistance Grant
Signature Page
Jurisdiction:
Signature :
Name & Title:
Date:
Must be signed by Mayor, City Administrator or Executive
23 Page 3 of3
Agency: Federal Way Police Department
Contact Name: Diane Shines Contact Phone: 253 835-6854
Diane.Shines@cityoffederalway.com
FY2020 Special Conditions -see solicitation pages 12 --
#12 required questions to answer at end of this form
FY 2020 JAG Purpose Areas
Permissible uses of JAG Funds -In general
In general, JAG funds awarded to a unit of local government under this FY 2020 solicitation may
be used to provide additional personnel, equipment, supplies, contractual support, training,
technical assistance, and information systems for criminal justice, including for any one or more
of the following:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs
• Crime victim and witness programs (other than compensation)
• Mental_ health programs and related law enforcement and corrections programs, including
behavioral programs and crisis intervention teams
Under the JAG Program, units of local government may use award funds for broadband
deployment and adoption activities as they relate to criminal justice activities.
BJA areas of emphasis (Please see full descriptions in 2020 Local Solicitation):
BJA recognizes that there are significant pressures bn local criminal justice systems. In these
challenging times, shared priorities and leveraged resources can make a significant impact. As a
component of OJP, BJA intends to focus much of its work on the areas of emphasis described
below, and encourages each unit of local government recipient of an FY 2020 JAG award to join
us in addressing these challenges:
• Reducing Gun Violence
• National Incident-Based Reporting System (NIBRS)
• Officer Safety and Wellness
•Border Security
•Collaborative Prosecution
Evidence-Based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policy making, program development,
and program implementation in criminal justice, juvenile justice, and crime victim services. OJP is
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committed to:
• Improving the quantity and quality of evidence OJP generates
• Integrating evidence into program, practice, and policy decisions within OJP and the field
• Improving the translation of evidence into practice
Project Name:
1) Small Capacity Evidence Refrigerator
2) Civil Disturbance Unit Protective Eyewear
3) Computer Hardware -Laptop
4) Supplies -Giveaways (stress balls, children toys)
5) Supplies -Chair replacement
Project Description:
Project Cost: $39,870
1) $23,000
2) $4,000
3) $1,507
4) $2,363
5) $9,000
3.7% Admin Fee (Seattle PD) $1,532
Total Allocation: $41,402
1) Purchase a small capacity evidence refrigerator to secure biological evidence for
temporary storage.
2) Purchase protective eyewear to protect against laser illuminations.
3) Office Manager Surface Pro replacement .
4) Purchase supplies and materials intended for community and safety events .
5) Property Evidence and SafeCity chair replacement .
Goals, Objectives, and Deliverables -In general, the FY 2020 JAG Program is designed to provide additional
personnel, equipment, supplies, contractual support, training, technical assistance, and information
systems for criminal justice. The JAG Local Program is designed to assist units of local government with
respect to criminal justice:
The Evidence Unit of the Federal Way Police Department requires a stand-alone evidence
refrigerator. The refrigerator is required for the temporary storage of biological evidence, during
non-duty hours. The unit will prevent the decomposition of organic evidence during the critical
time period (2 to 48 hours) after collection, primarily when evidence personnel are not available.
To ensure evidence chain-of-custody the unit will have individually lockable compartments and will
be available during on and off duty hours.
The Valley Civil Disturbance Unit (VCDU) is a regional team used for crowd control during major
events, civil protests, and other incidents when large crowds are anticipated. Over the past
several months, police officers at organized "protests" and related riots have been the subject of
assaults by protesters shining powerful lasers directly into the eyes of officers. This ls done to both
disorientate the officer, as well as cause permanent eye damage. In an effort to protect officers
assigned to civil disturbances, the proposed goggles will help protect against the most common
types of lasers .
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General Equipment and Supply funds are requested for support of the following projects:
• Laptop-replace Surface Pro for Office Manager
• Supplies related to community events
• Replacement of Property/Evidence and SafeCity chairs
Statement of the Problem -Identify the unit of local government's strategy/funding priorities for
the FY 2020 JAG funds and a description of the programs to be funded over the grant period.
Units of local government are strongly encouraged to prioritize the funding on evidence-based
projects.
The Federal Way Police Department continues to explore all opportunities to identify funds
available for equipment and technology needs. The 2020 JAG grant provides a vital funding
mechanism so the Federal Way Police Department can continue to improve safety and enhance
efficiencies while serving the community in and around the City of Federal Way.
Project Design and Implementation -Describe the unit of local government's strategic planning process, if
any , that guides its priorities and funding strategy . This should include a description of how the local
community is engaged in the planning process and the data and analysis utilized to support the plan; it
should identify the stakeholders currently participating in the strategic planning process, the gaps in the
needed resources for criminal justice purposes, and how JAG funds will be coordinated with State and
related justice funds: N/A
Capabilities and Competencies -Describe any additional strategic planning/coordination efforts
in which the unit of local government participates with other criminal justice criminal/juvenile
justice agencies in the State: N/A
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Plan for Collecting the Data Required for this Solicitation's Performance Measures -
BJA does not require applicants to submit performance measures data with their application.
Performance measures are included as an alert that BJA will require successful applicants to
submit specific data as part of their reporting requirements. For the application, applicants
should indicate an understanding of these requirements and provide the applicant's plan for
collection of performance measures that pertain to their proposed program: Record of overtime
costs and officer activity reports are maintained.
The Federal Way Police Department has participated in the JAG program for many years and is
familiar with the performance measures and requirements needed for collection. The Civilian
Operations Manager will work in partnership with department members to gather and report
performance measures during the grant cycle.
Applicants must identify between 1 and 5 Project Identifiers that would be associated with
proposed project activities.
• Evidence-Based
• Officer Safety
• Computer Software/Hardware
• Supplies -General
• Equipment -General
BUDGET:
Budget Worksheet: Please use Attached Budget Worksheet Template
Budget Narrative: The Budget Narrative should thoroughly and clearly describe every category of
expense listed in the proposed Budget Detail Worksheet. OJP expects proposed budgets to be
complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project
activities). This narrative should include a full description of all costs, including administrative
costs (if applicable).
An applicant should demonstrate in its Budget Narrative how it will maximize cost effectiveness
of award expenditures. Budget narratives should generally describe cost effectiveness in relation
to potential alternatives and the goals of the project. For example, a budget narrative should
detail why planned in-person meetings are necessary, or how technology and collaboration with
outside organizations could be used to reduce costs, without compromising quality.
The Budget Narrative should be mathematically sound and correspond clearly with the
information and figures provided in the Budget Detail Worksheet. The narrative should explain
how the applicant estimated and calculated all costs, and how those costs are necessary to the
completion of the proposed project. The narrative may include tables for clarification purposes,
but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget
Narrative should describe costs by year.
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Please indicate the project's compliance with federal grant criteria and briefly explain any
affirmative responses.
No JAG funds may be expended outside of the JAG purpose areas. Even within these purpose
areas, however, JAG funds cannot be used directly or indirectly for security enhancements or
equipment to nongovernmental entities not engaged in criminal justice or public safety. Nor may
jAG funds be used directly or indirectly to provide for any of the following matters unless BJA
certifies that extraordinary and exigent circumstances exist, making them essential to the
maintenance of public-safety and good order:
• Vehicles, vessels, or aircraft
• Luxury items
• Real estate
• Construction projects, other than penal or correctional institutions
• Any similar matters
Is there anything in your project that could be interpreted as inconsistent with this requirement?
No .
Federal funds must be used to supplement existing funds for program activities and cannot
replace or supplant nonfederal funds that have been appropriated for the same purpose
Is there anything in your project that could be interpreted as inconsistent with this requirement?
No.
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Applicant Disclosure of Pending Applications
Applicants are to disclose whether they have pending applications for federally funded grants or
subgrants (including cooperative agreements) that include requests for funding to support the
same project being proposed under this solicitation and will cover the identical cost items
outlined in the budget narrative and worksheet in the application under this solicitation. The
disclosure should include both direct applications for federal funding (e.g., applications to federal
agencies) and indirect applications for such funding (e.g., applications to state agencies that will
subaward federal funds).
OJP seeks this information to help avoid any inappropriate duplication of funding. Leveraging
multiple funding sources in a complementary manner to implement comprehensive programs or
projects is encouraged and is not seen as inappropriate duplication.
Applicants that have pending applications as described above are to provide the following
information about pending applications submitted within the last 12 months:
-the federal or state funding agency
-the solicitation name/project name
-the point of contact information at the applicable funding agency.
Please use table belovy for any pending applications:
Federal or State Funding
Agency
None
Solicitation Name/Project Name/Phone/E-mail for
Name Point of Contact at
Funding Agency
Please answer these question and provide attachments as needed-from
page 12 of the solicitation:
1. Does your jurisdiction have any laws, policies, or practices related to whether, when, or
how employees may communicate with DHS or ICE?
2. Is your jurisdiction subject to any laws from a superior political entity (e.g., a state law that
binds a city) that meet the description in question 1?
3. If yes to either:
• Please provide a copy of each law or policy
• Please describe each practice
• Please explain how the law, policy, or practice complies with 8 U.S.C. § 1373
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