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09-23-2020 Budget0 2 3 4 CITY OF Federal Way, CITY COUNCIL SPECIAL MEETING PRESENTATIONS BUDGET WORKSHOP September 23, 2020 — 5:00 p.m. Budget Overview Finance Department Human Resources Department City Clerk's Office Emergency ..- - Public• Departmenij Page 33 Page 43 Page 59 ..- • 7 Parks Department Page 100 021/22 Biennial Budget Overv4, iew City Council Special Meeting September 23, 2020 Presented by: Ade Ariwoola, Finance Director Items to Cover il� I Beginning 2022 2022 1 Ending Fund FUND/DEPARTMENT I I I Fund Balance' Revenues Expenditures; I Balance Reserve Policy Total General Fund 1 9,777,443 ; 51,481,709 52,259,152' I 9000,001 9,000,000 a___ _._ _________- I Special Revenue Funds: I Street I 1 4,549,437 '; 4,776,669 1 500,000 500,000 _ _ Arterial Street___--____---___ _________________ �___ __-.727,23'_ --------- �___ _-_.- -_____ _- I 440,324 473,435 3,018,000 -- 31----- _ 100,000 � „�_-_-_----_._—_�------�--� -- 1 --------------------------------------- __ _ _------------------------------------ Affordable & Support. Housing Sales/Use Tax 1 I --_ --__ _____ -___ _---- -_ --__ _---1 -------- ___ -_ _----------------- Utility Tax L 1,552,593 12,104,294 ? 12,034,394 � 1,622,493 1,500,000 Solid Waste andRecycling I 176,632 556,3307 545,844 I 187,119 _ _ _ _ -� __ - ------------------------------------- Special Studies/Contract I 1 341,927 341,927 _ _ --_- - ----_ L__ _ _{ � __ ------ Hotel/Motel Lodging Tax 1 1,335,006 155,000 155,000 1 1335 006 _ _ 1--- _ __ _ _ __ __ -1------------------------------------ 200,000 Community>> Center 1 1,507,233 2,749,102 2,756,334 j 1,500,000 1,500,000 _ ________W______=_1 Traffic Safety I 419,528 2,885,942 ? 2,775,519 I 529,951 �_ 1,200,000 _ _ v - - ---------------------------------- Utility-�- Tax Proposition 1 v 1,000,000 4,170,276 4,170,276 1 1,000,000 1,000,000 _ _ 4 -- _ ---_ _ _ Vim_ _ _------------------------------------- Performing Arts ;& Event Center 1 - 2, 299 757 9 21299,757 1 _--_—__-_-��_______ _ m��_ Community Development Block Grant 47,411 758,323 a 589,046 j 216,688 _A.._._. _._. _ _._ _._. � _�-a._ .f.m vw Paths and Trails 1 1,329,437 169,000 - 1 1,498,437 __� -- _ - _ .t v _ v _ --- _ _t -_ Technology 1 a 1 _ -v 56,852 149,250 14,300 191,802 Strategic Reserve �_ 1 _3 000 000 2,000 2 000 1 3,000,000 � �� , -_�,__ _-� �� 3 000 000 �� 1,135,793 Parks Reserve � 5,000 15,793 j 1,125,000 1,125,000 Total Special Revenue Funds 1 13,103,078 33,571,711 h 33,186,041 1 13,488,747 I Beginning 2022 2022 FUND/DEPARTMENT I 1 Ending Fund I Reserve I Fund Balance Revenues Expenditures I Balances 1 Policy Debt Service I 3,025,579 2,569,426 I 2,866,189 I 2,728,815 _ ' Total Debt Service 1 3,025,579 2,569,426 2,866,189 I 2,728,815 ----------------------------- ___ -Fund _� Capital Project Funds a I Real Estate Excise TaxI 1,767,426 3,437,426 2,000,000 2,000,000 _ -_ _ _ - _ __ -,_ Downtown Redevelopment 1-_ _ __ _ .3,670,000 2,826,754 205,000 � _� __�____ _ -------------------------------------------------------- 2,621,754 Capital Project -Municipal Facilities 290,595 1000 ? 115 000 _______---__-_ ------------------ ------------------ I 176,595 I---___ __-_--___ ------------ Capital Project - Parks 1,451,591 375,000 I 1,076,591 s__ -- _ _ _s __ _ __ _ �___ e __ Capital Project :Surface Water Mgt I - 2,060,000 ° 1,767,000 _ I 293,000 Ca tial Project - Trans rtation_ 6,010,217 5,570,7773,566 ,_ I 3,806,651 _o_ -_ -__ _ __ __ - __ _} __ ___ ____--- ---------- Capital Project Reserve I 367,936 �__v____�____�_____�____��_ _____v_ __�__ I 367,936 Performing Arts& Event Center - Total Capital Project Funds I 12,714,518 11,301,000 13,672,991 I 10342,527 -__ - -- a _ __ _ Enterprise 'Funds I I ----- __---------------------------- Surface Water Management _ � _ _ __� �_____5___ �_29 g 3,031274 4,930,775 ----6,116 029 1,846,020 1 ___�____ 690,000 Dumas Bay Centre _ I 1,500,000 930,211 , 930,210 I 1,500,000 1,500,000 Total Enterprise Funds I 4,531,274 5,860,986 7,046,239 I 3;346,020 ernal Service Funds iSk Management 1 920 528 1196 040 1486275 1 630 293 f , 7 _ �_____ 9 ` 1200000 __ lformation Systems ----------------------------------------------------- 1 3,6941008 217201687 __________________� _________a________ ________________ 21707,6081 _________________ 3,7071088 _ _______________ Tail and Duplication 214 219 ¢ 135 947 ? 185 0071 165159 leet and Equipment 1 712321067 21300,644 ° 1,919,901 7,612,809 iuildingand Furnishings ____________-_s__________ 1 211031772 � -------------------------------- __________________ ________________ 490,355 $ 594,1271 _-________________ 2,000,000 210001000 [ealth Insurance C 31077,746 ________--___ 41966,800 800 5 256 7261 2 787 820 > Cnemployment Insurance 1 254,000 6,000 10,0001 2501000 250,000 ENNARREIM Revenue Growth 2018 PER CAPITA GENERAL FUND TAX REVENUES FOR KING COUNTY CITIES 'l. 1 wlt 19,800 1,509 1 H_ is POmt - 420 W Od itl _ � 1 I 83n. .-- - r _ 3 Sear _..__. _ _ . ._=29 130 _.-� 8 ] 786 4_._ --_m.4 Sn_ogci 1m. _1 3.,450 - -- 7 9R 1 _ ----_-_5 A b iii�� 70 f S O 7 8 3 t 6 ,_...... ` Yart >w-po it,t 1 06__ 758 I _____8 Si-attl _ 5' _730 400 71,4 9 I3c11 vra - 142,400 676 10 -_ _ _ _-_ 72t,dm o d E 4 0 5 0 f f f 11 Bc,aux Arts _ 300 658 _1_2 Mar 1 T d 24 270 _ _I3 Si t -128 900 f41_ 14 ._._. ___._ _._:_. __-_ __-. i_✓itum claw : 1 1,66 _ f 39 } _ 1 5 North 13 i d f 825 _ 632 1 6 !fz t _ 104 100 626 _ 17 37 11(> �.� f ] 5 d ��18 N>rtn ndy l k 6,595 c 09-1- -------- 1. _9 2155 553 2_ 544_ � 21 20080 533 _W2 _2 -- --. G`lyde li ll __ __ _ 3 045_ __ 524 I _ 23_ Sh Or 1 ____ 55 5 730 _. 511 ^24 - __ ---iii ®_._1-® _____. 7 f 55 504 b 25 K. kland. 87,240 _ 492 26 _ .._._3_t SO ------- 486 �_- ___. Algo 27 Sa m n'�h __! � n-- C 3,470 " 465 ��- 28 Pa tfic _ __ 6,875 _ 457 L 29 Lake more t -Et 13,09( _ _ 441 30 D MO T ii_ _�_ 31 140 441 �3 1 Feder 1 Wa 97 440:.., 412�� 32' N astle 12 410 400 I 33 LVI1 -Valley ___ .2S '>80 392 34 22;920 51,850 ° 363 ��-36 Avc-raQ�ec-:53s842� S 624 36 20] 8 Per C apitacGeneral FundTaxes $150 $350 $550 $750 $950 $1,150 $1,350 $1,550 '1'uk ila Hunts l cunt Woo diuville ScaTac Snoqualrnre A-b n1 I30th ell Mari c>w Yc>mt Seattle Bcllcvnc Rcdrnond Beaux Arts Mcrccr Island Kent N numc law North Bc>d Rc ton I—gnah N o —dy Park Carnation Black Diamond Covin�7-ton Clyd. hill Shoreline Dtrva I 1 Kilkland Algona Sammam�sh Pa Ktic Lake F—i t Park Des MOutes Federal: Way.: 32ndof 36 Kiog County Cities Newcastle Maple Valley Kc�nrorc Source_ Local. Ck—erntrttent Financial Reporting Systemdata fromthc State Aud to is Office and Office of Financial Maaluagentent. Taxes include Property Tax, Sales Tax, Criminal Justice Sales Tax, Utility Fax reported in. the Cieneral. Fund, and excludes Fire/Library. Im Revenue Growth 1. Taxes 1. Property Tax 2. Utility Tax 3. Sales Tax 4. Real Estate Excise Tax (BEET) Property Y ar Property Tax Chg Uvcr Prior' Year $ "moo 201 5 Acttaal $ 1 0,305, 144 $ 7 1 ,728 O_7% 201 6 -1 0,358,895 $ 53,751 0_5% 2017 Acfual ---------------------------------------------- $ 10,507,571. $ 148,675 1 _-4 2018 Actual $ 10,799,658 $ 292,088 2_8% 20 ISO ACtLial $ 1 0,9 1 7,428 $ 117,770 1_ 1 2020 Adoptccl $ 1 1 ,077,2 1 3 $ 1519,785 1 _5-------------- 2021 F"roposcd $ 1 1,385,965 $ 308,752 22 8% 2022 Proposed $ 1 1 ,357,280 8,685: -0_3% 2023 Est $ 1 1 ,470,853 $ 113,573 1 _0% 2024 Est $ 1 1 ,585,561 $ 1 14,709 1 _0 2025 E'st $ 1 1 ,701 ,41 7 $ 115,8546 1 _O% 2026 E'st $ 1 11,8 1. 8,43 1 $ 1 1 7,0 1 4 1 _0% ..,.�. u THIS WOTE is FDR KIL MEOrTS, MOOR Mi PRWATF ur "S'•••••• �a[ S 0 s co Emsouggam F Property tax Past & Projected Property Tax �oN N �oN �oN H 'he City of Federal Way has had the lowest per capita property tax )Ilected over the last 10 years Per Capita Property Tax Mast 10 Yearsj 2 4 " S J- <<(„ . iSS t� ,}, .:' si `•••t+. 1 � 7 t ':} rs?;t2 � H„"+ t t•:.4 kY .}' t } } .{I , } 1 � 1 i. t utFz. ,.at »h\sc, 9t: � \s 4 t,tJ {. il•st s 4, >t 5.3, , { .».Ufit F, »{ ?=:t{{t F } t: '?,' .o'.I .,r t.t„ { £ .t 1 1 t. F GSI'l„ •�£,a S Y Auburn 210.41 215t04 210.14 197.87 212.62 228.63 234.91 265.55 267.28 270.13 Kent 316.06 163.86 166.34 167,02 170.48 179,13 1811 180,96 232.51 236.75 Federal Way 1072 110.41 11,36 113.15 114,81 11515 112.52 111,24 112,25 11140 , Renton 358.39 359,76 361.33 340,55 361.50 359,69 366.30 240r21 182.96 207,32 Seattle 645A 99,06 671,88 665,58 674,04 63.61 18938 815,30 818,66 856,52 SM8c 439.46 46,65 4902 41.42 46.44 477.59 526.77 536,57 579.54 585.13 Property Tax he City of Federal Way has had the lowest property tax rate nongst comparable cities for the last 10 years ,77 Auburn 1.82 1.93 2.08 2.10 2.17 2.08 2.05 2.20 2.03 1.92 Federal Way 1.13 1.20 1.30 1.42 1.40 1.25 1.19 1.13 1.06 0.97 Kent 2.36 1.48 1.57 1.69 1.65 1.58 1.51 1.41 1.63 1.49 Renton 2.71 2.83 3.10 3.10 3.15 2.83 2.71 2.61 1.15 1.12 SeaTac 2.58 2.80 2.88 3.10 3.10 3.16 3.00 2.89 2.75 2.57 Seattle 3.23 3.36 3.58 3.29 3.05 2.62 2.77 2.61 2.36 2.28 Essiraffim Utility Auburn Buden Federal Way*** Kent Renton SeaTac (none)' Cable Franchise Fee 5.00% 5.00% 5.00% 5.00% 5.00% 0.00% Cable TV 6.00% 6.00% 7.75% 6.00% 6.00% 0.00% Electric Rate 6.00% 6.00% 7.75% 6.00% 6.00% 0.00% Gas 6.00% 6.00% 7.75% 6.00% 6.00% 0.00% Phone/Cellular Phone 6.00% 6.00% 7.75% 6.00% 6.00% 0.00% Sewer 7.00% 0.00% 7.75%* 9.5%**** 6.00% 0.00% Solid Waste 7.00% 6.00% 17.75%** 18.40% 6.80% 0.00% Storm Water 7.00% 0.00% 7.75% 19.5%**** 6.80% 0.00% Water 1 7.00% 1 0.00% 1 7.75%* 1 13.00% 1 6.80% 1 0.00% Per Capita Utility Tax {Last 5 Yearn .•. 1 t J 4 t k� J tr t z z J . t a Y t s t ,Z . f t `t ? . t r• Auburn 173.39 175.74 189.10 178.55 171.79 Kent 214.62 216.25 225.31 220.26 224.94 Federal Way 12.98 127.07 128.97 120.27 113.47 Renton 1 183.51 1 159.61 162.34 155.84 149.01 Seattle 1 279.09 1 280.12 288.88 283.48 284.50 y, t"A9I7s �tia ,.. �. ,u dui.'" '=.,y 1 ue .. . IWO Mwo MM Pal 1 t Y u Ah k s ;R F ah Revenue Growth 3. Sales Tax ing Countv Sales to 0.15% King County Mentzil Health Criminal Justice Sales Tax 0.10% gar 911, 1 � ? }i� ` '�r � m Year Sales T. ax Ch'g Over Prior Year $ "/o 201 5 Actual $ 13,297,086 $ 1 , 123,798 9_2% 2016 Actual $ 14,222,497 $ 925,411 7_0% 2017 Actual $ 14,199,460 $ (23,037) -0_2% 201 8 Actual $ 14,73 1,8 10 $ 532,350 3 _7% 20 19 Actual $ 15,908,863 $ 1,177,054 8 _O% 2020 Adopted $ 15,849,755 $ (59,108) -0_4% 2021 Proposed $ 15,949,755 $ 100,000 0_6% 2022 Proposed $ 15,949,755 $ - 0_0% 2023 Est $ 1 6, 1 09,253 $ 1 59,498 1 _0% 2024 Est $ 16,270,345 $ 161,093 1 _O% 2025 Est $ 16,433,049 $ 162,703 1 _O% 2026 Est $ 16,597,379 $ 164,330 1 _O% Past & Projected Sales Tax EMINFORIM Per Capita Sales Tax (Last 5 Years) v p,x t,.• ,} t;,£5 .k,< 36 'x t" �}k,, tt tF t nUtz. rrS„ 'ug a, 22 Y. <,}5, v,ft £ �- Auburn 251.22 249.07 250.30 238.46 235.02 Ke nt 189.45 201.24 202.75 223.05 245.06 Federal Way 146.51 151.84 147.37 151,18 164.06 Renton 269.36 293.67 291.73 285.75 271.70 Seattle 306.64 318.85 327.31 379.24 359.90 Seatac 443,17 478.13 507.23 598.71 669.54 Revenue Growth 4. Real Estate Excise Tax (REET) Past & Projected Real Estate Excise Tax 7 Q �° 04 04 O� 0�0 0^7 orb 0 Revenue Growth 4. Real Estate Excise Tax (REE I ) Year BEET Chg Over Prior Year $ % 2015 Actual $ 3,031,159 $ 968,437 46.9% 2016 Actual --------------------------------------------------- $ 5,265,138 $ 2,233,979 73.7% 2017 Actual $ 4,226,335 $(1,038,803) -19.7% 2018 Actual --,-$ 4,240,825 $ 14,490 0.3% 2019 Actual $ 5,171,643 $ 930,818 21.9% 2020 Adopted $ 3,640,000 $ (1,531,643) -29.6% 2021-Proposed $ 3,640,000 $ - 0.0% 2022 Proposed $ 3,640,000 $ - 0.0% 2023 Est $ 2,500,000 $ (1,140,000) -31.3% 2024 Est $ 2,500,000 $ - 0.0% 2025 Est $ 2,500,000 $ - 0.0% 2026 Est $ 2,500,000 $ - 0.0% b%.I�ft_WIft�_'_""'_ M COLA for GF Non -represented $245k/$252k 3 more police officers '3tudy and Design of new shop $250,000/$250,000 T Security infrastructure additional hours for Park employees 1. Falling & slow growing city revenues 2. Aging city properties & equipment 3. Increasing service needs 4. Stretchina emplovees too thin ure Challenges — C..tl'.ued ailing & slow growing city revenues ure Challenges — C..tl'.ued v reasing service needs Litter pick up Acreage of parks Increasing population Security for people and propertie ure Challenges — C..tl'.ued v etching employees too thin Less staff compared to other curity of persons and properties �t lit } 1I }ti,00 t Budget Books — bh Ltt p ygffedqra[��.�com�/n�o Comprehensive Annual Financial Reports — 2021/22 Proposed Finance Department Budget Ade Ariwoola, Admir J Admin Di FE' Is GOVERNMENT FINANCE OrFIGERS ASSOCIATION � . 0 . „ s. ' . d'ge t P resen A,w ar City of Federal NN.ay .n..ton .1anuan,: , 2049 Ke )dy's rating a " C Affirmed Key Accomplishments :*Unqualified financial audit opinion since 1994 :•Successful bond rating presentation :*Improved financial presentations for multiple reports :*Utility tax rebate - 74 people @ :*Business licensing transitioned :Business license 4,219 — 2018 $7,497 to State - October 2019 and 4,952 — 8/31 /2020 :Paid employees accurately by the 5t" and the 20t" of every month :•Audited and paid 10.858 A/P invoices in 2019 Processed 13.384 receipts in 2019 Challenges Ahead •:+Budget and public •:*$75,000/year $60,000/one-ti ...- - . . - Position Inventory EMISAVISIM 2021 Proposed Expenditures by Category Emavmqrmm upplies 0.4% Igs v't � � � � o e. ,..,, . ��,tiu . • Division Direction and Administration • Representation on Management Team • Develop and administer uniform policies, procedures and programs • Recruitment and selection • Classification and compensation • Benefits Administration • Labor Relations • Safety and Training • Serves as Civil Service 0 Benefits Administration a Facilitates daily office operation Secretary/Chief Examiner 0 Assists with monitoring of division • Liaison for Worker's compliance for the ACA a Intakes, processes, and records Compensation 0 Maintain and updates HRIS with all applications • Federal Way Retirement System payroll changes a Coordinate Interviews Board 0 Wellness Comm ittee/Program a Corresponds with all applicants • Safety Committee 0 Recruitment Coordination via letter, phone, email • Training 0 Records Management/PDA's a Distributes and processes mail • Wellness Committee I I I a Filing lb, 14 ( lc. �. ,'' ,t % i1c ��t t�;:. t....0 ��,a :t k«,> 1-, Lai:.. i` r} +�.:. r� �i. 3{ � 1 •ZSi S, lit ?4, lry? 1 �... ir.. li }�> lr `3`F�,ytr�i. z • Manage self -funded medical plan and coordinated medical claims audit that is required every three years • With assistance of Benefits Consultant renewed Wellness vendor agreement for three years with minimal cost increase • Manage the City wide Wellness Your Way Program • Initiated RFP for Classification/Compensation Study and continue to work with Cabot Dow & Associates and Department Directors on study • Implemented and informed staff of their rights under the States Paid Family & Medical Leave program • Implemented and informed staff of their rights under the Families First Coronavirus Response Act that includes an expansion of FMLA to include Public Health Emergency Leave and Emergency Paid Sick Leave • Participate on the Outbreak Advisory Team (OAT) and with input from the Team developed the City's Safe Start Plan in preparation of reopening facilities to the public • Worked with Employment Security Department and affected employees on fraudulent unemployment claims Successfully negotiated Collective Bargaining Agreements with three of five units of vacant positions City wide as needed • Reach agreement with the remaining two bargaining units • Work with Benefit Consultant and Actuary on renewal of medical plans • Work with Benefit Consultant on potentially offering a fully funded retiree medical plan • On going support to departments and staff regarding COVID related matters �c k� I Mayor Jim Ferrell Cty Clerk's Office s aTheii The City Clerk is appointed by the Mayor and confirmed by the City Council. City Clerk (1 FTE) Stephanie Courtney, CMC Division Direction and Administration Support to City Council Meetings, Official City Record Holder, Elections Liaison, Execute City Contracts, Ensure Compliance of Open Public Meetings Act (OPMA) and the Public Records Act. Admin Assistant 1 (.5 FTE) Katey Hobbs Administrative Duties for Division, Manage citywide shredding program, Manage Weekly Meeting Calendar, Offsite Record Storage and Retrieval, Review and Proce, City Council Mail Intergovernmental - 35.8% $200,000 Primary and General Elections - based on number of registered voters and jurisdictions participating in each election Service/Charges - 8.6% $48,261 Off -site record storage for all departments • Confidential on -site shredding for all departments • Hearing Examiner fees ce/ Codification of Ordinances .. �.�� A0�AOd � tMW&� .�,.... Ze Public Records Act (PRA) RCW 42.56 requires that all public records maintained by with very narrow 2019: 555 - i / Overall )MPLIANCE WITH OPMA: Worked as liaison with other departments to Sure remote meetings would be successful and comply with the OPMA .ty Council and all Committees, Commissions, and Boards). TIZEN COMMENT: Researched and developed method through which Mayor and Council could receive citizen comments remotely at Council I Committee Meetings (not solely via email/letter). ECUTIVE SESSIONS: Developed process through which Executive ;sions could be conducted securely and remotely. JTBREAK ADVISORY COMMITTEE: Set weekly agendas with the tyor and Emergency Manager, distributed to Management Team, and rticipated in meetings. GITAL ARCHIVES: Worked with various departments to upload records Laserfiche to enable citizens to directly access records. Main example dudes Community Development scanning both permits and plans for npleted projects. TARING EXAMINER: Facilitated the city's largest ever Hearing Examiner ►e with over 7,800 pages of documents and 125 exhibits being heard over 5 ys of testimony. ECTIONS LIAISON: Managed two (2) Council Vacancy appointment )cesses in 2020 and one citizen initiative in 2019. �RTIFICATION: Deputy City Clerk obtained Certified Municipal Clerk -tification through IIMC. )MMISSION INTERVIEWS: Facilitated the interviews of applicants for Citizen Commission/Boards to ensure continuity of their ability to serve. 4 kYL enges Surrounding Public Records Requests Staff Workload Issue - affects not only the City Clerk's Office, but nine city departments. 2021-2022 Path to Success ie City Clerk's Office will be successful with the Mayor's proposed dget. • The City Clerk's Office will continue to leverage the time -saving benefits of GovQA. • The duties for responding to public records requests will continue to be shared by all the departments of the city. • The City Clerk's Office will make adjustments to the management of requests and share additional responsibility for individual requests. • The City Clerk's Office is working to finalize a Procedural Manual for responding to public records requests through GovQA which will reduce time spent in training and directing other staff. th these strategies, City Clerk's Office will be able to continue assisting and providing ponses to public records requests while also focusing on the implementation of the w digital agenda workflow program, moving the electronic record management program forward, and managing off -site records storage. .0 Purchase, Deploy, and Implement automated workflow software with CARES Act Money. There are many applications for this software, specifically electronic agenda packet production. Maximize Laserfiche capabilities for electronic records management for all departments. Offsite Records Management — decrease amount of money being spent on offsite storage for records which have met retention. Provide increased city-wide staff training for Public Records Act (RCw 4256) and the Open Public Meetings Act (OPMA). Attend local and regional networking and training opportunities through KCMCA wMCA and IIMC. Thank You! k�T sS 4r ::. r11�., ) t x:: 2 F xxa "t 4...tJJilii/ ux, ,�:: *,41.:. {?.. ,.. 1\�: i 2� :. 2kk{4 tia2.(tx"Sx }j3,.•.. x, »Y '•, tY �5 ,t _., `� .. r45i O1<,:. :.kiflix: sr; 4,. �� i,<.: zi.. ;�.. 13 � ,}� iz. Viz,. �z //��rz3 33zt. 'Y33�x, c s,.,t•.. �. �1�� j t �,,,. �t, � �i S�r �' z �Y `..,.. ,,».:4�, ,X,.} : ask.. =c'x;„� f1, . t24E.:: nt, ?Y€. �,,., ... ��„ �. .,. t, �`ti. z3s x.. �•,.: �€,,,i... iti, M 'SVi� I�� IiF. s� ,.,.,: �r 11�)' j>; �,. r �.,r�..x�rYs 2021- 2022 Proposed Biennial Budget Presented by: Ray Gross Emergency Manager �Z }��} re ?, i`••v. h s fz? i ti )ii 1 4t �Sy t�`, rtz �Sy t§� y� (. Y t >' YS iS tiz \4 '1 Fi# ' w4 v" `�42 lti 1 St,i Fell Y tl. Emergency Management 1 Full Time Employee �Mol .Miall". °±\! .± > ® \f S.\, \ .. :. ,. • \ Storm• • IS Compliance • Emergency/ ^ . Coverings EOC Tirainings 0 Radio Upgrades 0 Neighborhood Emergency Teams programNo new Full Employees vehicle * A dedicated Emergency Operations qvk :d JL sm sm Streets Fund-, Administration Streets Division Traffic Division Development Services Grants Received Awarded $10,141,018 in grants- 0 WA State Transportation Improvement Board Complete Streets Grant 0 Sound Transit Access Fund Grant 0 SW 32011, Preservation Project 0 Downtown Staircase 0 Citywide Adaptive Traffic Control Project 0 Lakota Middle School Safety Improvements 0 LED Street Light Conversion Project ® SW Campus Preservation Project 0 1611, Ave S Preservation Project ® Military Rd / S 298th Street Compact Roundabout 0 Sacajawea Middle School Safe Routes to School ® Citywide Variable Lane Use Control 0 SW 356th St preservation. Project 0 Citywide Adaptive Traffic Control System 0 Citywide Adaptive Phase 3 0 4711, Ave SW & SR 509 Compact Roundabout 0 Citywide safety: Horizontal Curve Warning Signs 0 161h Ave Trail Project S 3081h St to S 28811-1 St 0 Design of S 314t1l St (PVR to 23rd) 0 SWM DOE Capacity Grant SWR Solid Waste Financial Assistance Grant SWR Local �oca Hazardous Waste Program Funding Wash I eduction and Recycling Grant $,000 $710030,000 $518,020 $500,000 $1,275,000 $1,350,000 $350,000 $1,267,000 $877,000 $723,093 $400,000 $602,000 $810,000 $680,000 $170,000 $815,000 $519,700 $550,000 $300,000 $50,000 $34,868 $80,973 $116,457 Key Accomplishments City Code Updates: Federal Way Devised Code chapters 4.40 and 8.60 related to snow and ice removal Federal tray Revised Code chapters 4.20 and 19.135 related to road vacations ® Federal Way Revised Code chapter 3.10 related to excise tax on solid waste to fund repairs to failing residential streets Federal Way Revised Code to incorporate small cell wireless facilities DepartmentalAccomplishments: Updated ity`s master franchise agreement (use for all franchise utilities) and developed master lease agreement for small wireless facilities Developed and implemented an interlocal agreement with Lakehaven Water and Sewer District for implementation of joint capital projects Re -organized the department under the new Public Works Director and Deputy Director to strategically align staff to their strengths. This has led to increased efficiencies, productivity, and project cost savings. Implemented departmental Communications Committee to work on public messaging and improve communications with the public Implemented a departmental Good Ideas Committee to encourage innovations that save City resources. This has led to lower cost of operations and better service to the public Tpdated the 2020-2025 Transportation Improvement Plan. Key Accomplishments Departmental Accomplishments - Developed and adopted City of Federal Way A A Transition Plan Worked with and accepted dedication of private roads within The Ridge Met all Surface Water NPDES Phase II permit requirements Completed work on the updated Stormwater Comprehensive Man update ® Updated the Surface Water rate structure to be based on impervious area to provide increased equity City wide ® Completed renewal of North Lake Management District Implemented severs (7) neighborhood traffic safety projects Developed and implemented a Transportation Demand Management .Agreement with WSDOT ® Updated the Commute Trip Reduction Program with Ding County Completed a Solid Waste Request For Proposal process and implemented a new Solid Waste Contract Provide sharing and fall recycling collection events, and continue to expand public education and outreach to ulti- family complexes and local businesses to start or expand recycling collection programs Provided support to finalize the 2019 Icing County Comprehensive Solid Waste Management :flan, culminating in a Resolution. for Man adoption. Due to the increase in prevailing wage rates, took on Fight of Way Landscape Maintenance at an increased service level Key Accomplishments Departmental Accomplishments - Successfully mitigated the largest snow storm since 1910 • Began feasibility work on a new Joint Use Operations Facility to replace the aging Steel Lake Maintenance Yard • Worked with Sound Transit, SeaTac, Des Moines and Dent to finalize the alignment and stations for the Federal Way Link Light Rail alignment Developed and implemented an interlocal agreement with Sound Transit for the Federal Way Link Light Rail Extension ® Developed and implemented a Development Agreement ith Sound Transit for the Federal Way Link Light Rail Extension ® Worked with Sound Transit, Fife, and Tacoma on the Tacoma Dome Light Rail extension preliminary feasibility Division fit... � r Streets Division ServicesDevelopment i it i k 4 z i t l i t' esponses for information from constituents street center lane mile within city limits ,urb miles of sidewalk within city limits icres of right-of-way landscaping maintained within city limits ,urb miles mowed within city limits unity requests responded to in same day "-live" personis available to handle constituent calls 2169 2540 2580 2784 244 256 258 262 272 288 292 296 31.8 33 33 33 61 61 61 61 95% 95% 95% 95% 99% 99% 99% 99% itreets Fund - Performance Metrics Number of development review committee meetings attended 78 75 76 78 Number of Engineering Approval reviews 6 7 8 9 Number of Commercial Building Permit reviews 72 74 76 78 Numberof Plate Applications (Full & Short) 20 12 12 13 Number of Singh Family Applications 314 323 333 343 Number; of Final Plats 1 6 6 7 Franchise ROW Permits 452 483 497 512 Non -Franchise ROW Permits 51 55 57 58 itcome Measures: Average review time - projects under construction 5 days 10 days 10 days 10 days Average review time - pre -application 10 days 10 days 10 days 10 days Average; review time building permits 30 days 30 days 30 days 30 days Average review time = SEPA 30 days 30 days 30 days 30 days Average review time - site plan review 30 days 30 days 30 days 30 days Averagereview time -Use Process Review 1 25 days 25 days 25 days 25 days Average review time -outside agency review 20 days 20 days 20 days 20 days Response time on requests for modifications 20 days 20 days 20 days 20 days Response time on requests for inspections 2 days 2 days 2 days 2 days Average; review time — Franchise ROW permit 2 days 2 days 2 days 2 days Average review time Non -Franchise ROW permit 5 days 5 days 5 days 5 days Program Title Ongoing 1-Time 2021 2022 2021 2022 Admininistration $ - $ - $ - $ - None Requested $ - $ - $ - $ - Streets $ - $ - $ - $ - Steel Lake Maintenance Yard critical repairs identified from requested inspections $ - $ - $ 143,200 $ - Traffic $ - $ - $ - $ - Traffic Signal / Street Light Electricity $ 2,714 $ - $ - $ - Traffic Signal / Traffic Control Maintenance Cost Increase $ 19,894 $ 1,000 $ - $ - Traffic Signal/ Traffic Control Maintenance Cost Increase $ 20,700 $ - $ - $ - Parking signage along S 341st Place $ - $ - $ 11,000 $ - Planning Commission study of removing S 376th Street from the City Comprehensive Plan $ - $ - $ 45,000 $ - Development Services $ - $ - $ - $ - None Requested $ - $ - $ - $ - P Program Title Ongoing 1-Time 2021 2022 ' 2021 2022 Vegetation Management Program $ 75,000 School Zone and School Zone Flasher Enhancements $ - $ - $ 40,000 $ 201,000 Streets Fund - Challenges 3 ° � } «�i , \ ° >�%f.>:a\<: ©»? % \\ ^A° °»\\ /f \ ` \ \ ± m> \ } \2 } t2 »«< \°t \ : 7 1 \ � \ \: \ f. z ? « \ \ � \, % d, . « � ` d S Solid Waste and Recycling - z 'large special recycling collection events held 2 0 2 outreach materials (brochures, newsletters, etc.) produced 8 6 8 grants managed 3 3 3 100,000 $126,600 80 Solid Waste and Recycling -- P Program Title On' oin 1-Time 2021 2022 2021 2022 Solid Waste and Recycling $ - $ - $ - $ REVENUE: STATE GRANTS -,DEPT OF ECOLOGY $ $ - 4 21,225 $ 21,225 REVENUE C M HAZARDOUS WASTE MGMT, 'S" - S - S 37,095 S 37,095 REVENUE: WASTE EDUCTION GRANT $ - $ - ti 57,250 $ 57250 Reclassify Solid Waste / Rec cling Coordinator to Solid Waste / Recycling Manager $ 14,677 $ - $ - $ - V lill(l�.G I f GI�Gl GlilGibGillGlL� - Performance Metrics inual SWM revenues administered $3.9M $4.1M $6.5M $6.7M ant funding administered $50,000 $50,000 $250,000 $3.14M amber of exposure events 18 10 20 20 Aunteer hours on surface water related projects 743 200 600 600 amber of Commercial Business Inspections (Private Drainage Facilities) 792 795 797 807 umber of Illicit: Discharge Responses 193 85 200 200 timber of Retention/Detention Pond Facilities Maintained 237 239 239 240 umber of Water Quality Vaults and Detention Tanks Maintained 424 265 424 339 tmber of LID Facilities Maintained (Filtera, Modular Wetland, Rain Garden) 23 43 43 43 umber of catchbasin Structures Inspected and Maintained 8,025 10,390 6,381 6,381. near feet of ditches maintained 5,750 5,750 5,750 5,750 ie measures: rcent of planned CIP projects completed 100.0% 100.0% 100.0% 100.0% recut completion of storm monitoring and sampling targets 100.0% 100.0% 100.0% 100.0% rcent of planned lake and stream & water quality projects completed on time 100.0% 100.0% 100.0% 100.0% icy Measures: tmber of Service Requests Received/Responded to 308/308 367/367 403/403 418/418 tmber of Work Orders Created/Completed 158/152 211/150 264/150 264/150 Fa Management r Program Title Ongoing I -Time ' 2021 2022 2021 2022 SWM Operating REVENUE:Fee Revenue `o so S1,602,553 4.591,897 RE VFAT/.C." ,�ystem Dd't'd'Id)ptne of C har,!,,cs S45, 936 S230 Transfer out to Streets and TIP $50,000 $343,000 SWM Asset Engineer (add software licenses, VWs, GIS, Bluebeam, MS, NPDES Pro, Granite Net, $83,856 $3,768 $14,700 SWM Pollution Control Specialist $70,176 $3,156 $14,700 Maintenance 1 FTE $55,260 $2,400 Maintenance 1 PTE $57,744 $2,400 Public Education and Outreach Program $35,000 Consulting contracts $10,000 $15,000 Taxes / Assesments - Intergovernment $5,000 Repair and maintenance supplies $8,000 Clothing and Footware for Maintenance personnel $2,500 Asphalt & Road Oil $3,500 Stone & Gravel $6,000 Repairs and maintenance (vactor/utility locate contract/street sweeping/conservation property cleanup) _$33,000 Maintenance training $2,350 [Transfer out to Fleet (Vactor, Transit for Pollution Control, Arrow Board) $545,500 There were no unfunded requests in SWM. Surface Water Management Challenges icreased cast of compliance with NPIDES permit acre se in overall maintenance costs as system continues to age ��,, ��" � �� .. ,� .,, tom, uipment t� 2 �.1{� fi t'i. i� ��, yf �t�at i.ce e Program Title Funding Source 1-Time 2021 I 2022 Replacement of CD 1995 Ford E-350 Graffitti Abatement Vehicle Fleet Reserves - other CD equipment $ 38,084 $ - Re Iacement ofParks 2008 F450 1 J 7-1) Fleet Reserves + su lus+ Parks funding $ 62,555 $ - Replacement of Parks 2008'Snowdo' Plow for 117-1 Fleet Reserves + su lus+ Parks funding $ 9,005 $ - Replacement of Parks 2008 Henderson sander for 117-1 Fleet Reserves + surplus+ Parks funding $ 10,676 $ - Replacement of Parks 2008 Ranger (1050) Fleet Reserves + su lus+ Parks funding $ 34,511 $ - Replacement of Parks 2004 F150 (119-1) Fleet Reserves + su lus+ Parks funding $ 34,511 $ - Replacement of Parks 2005 Sand Pro Infield Groomer Fleet Reserves + surplus+ Parks funding $ 28,000 Replacement of Parks 2004 F 150 (120-1) Fleet Reserves + surplus+ Parks funding $ 34,511 Replacement of Parks 2008 Ranger (1060) Fleet Reserves + su lus+ Parks funding $ 34,511 Replacement of Parks 2007 F250 (1100) Fleet Reserves + s lus+ Parks funding $ 38,013 Replacement of Parks 2006 Vermeer Chipper Fleet Reserves + surplus+ Parks funding $ 41,680 Replacement of PW 2003 Sterling 5 Yard Dump Truck 253) Fleet Reserves + su lus $ 203,000 Replacement of Sander for truck 253 253B) Fleet Reserves + surplus $ 37,000 Replacement of Plow for truck 253 (253C) Fleet Reserves + surplus $ 17,000 poaeement,of PW, 200 P tgbilt,l0 Yard Durnp Truck 2 7(?) . Fleet Reserves + surplus $ 185,000 Replacetnntf Sander for truck 2577,(25 A Fleet Reserves +surplus $ 37,000 eplac6 ent ofPlow•for trick 2 7,(2s B) Fleet Reserves + surplus $ 17,000 New SWM WQ Vehicle SWM 401 $ 34,000 New SWM Arrow Board SWM 401 $ 6,500 New SWM Vactor Truck SWM 401 $ 400,000 © } s » > \»�.z. . .> <\f \ � \ f « \ \ � \ J } } \� / \\±) ° ` s «,±t\°� :s«« » :f ar. :< »ti \ %2 � � � �� :...... ..... P ital Program — Performance Metrics • ,Annual CIP Fund administered $21.7M $6.OM $13.7M $10.2M • Grant dollars administered $15.1M $3.1M $4.6M $3.4M • Number of lane miles repaired/rehabilitated 7.0 7.0 7.0 7.0 Projected Expenditures ($1,000's) CIP Funds -Expenses L-T-D thru 2020 2021 2022 2023 2024 2025 2026 Total Consultant Services/ Design Construction Mer to 306 Fund Preservation Projects Construction Management $ 240 2,578 1 212 $ 120 1,841 948 1 104 $ 120 2,789 1 104 $ 120 2,189 1 104 $ 120 2,789 1 104 $ 120 2,789 1 104 $ 120 2,789 1 104 $ 960 17,764 1 836 Total CIP Expenses 1 $ 3,030 1 $ 3,013 1 $ 3,013 1 $ 2,413 1 $ 3,013 1 $ 3,013 1 $ 3,013 $ 19,560 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds -Resources thru 2020 2021 2022 2023 2024 2025 2026 Total Fuel Tax $ 1,060 $ 450 $ 450 $ 450 $ 500 $ 500 $ 500 $ 3,910 SWM Transfer $ 50 $ 50 $ 50 Real Estate Excise Tax 2,026 1,013 1,013 913 1,013 1,013 1,013 8,004 Misc./Transfers 10 1 1,500 1 1,500 1 1,500 1 1,500 1 1,500 1,500 9,010 Total CIP Resources $ 3,096 1 $ 3,013 1 $ 3,013 1 $ 2,913 1 $ 3,013 1 $ 3,013 $ 3,013 $ 20,924 IS 'd 0 V1% 0 Al 'ff-1 I I 'W"I I I Project Project description Secured Grant Fund Ing 2021. 2022 General Fund Possible Grant Funding 2021-2022 Paths and Trails 2021 Unallocated CIP 2021 2022 Mitigation TIF 2021 2022 LIFT 2021 2022 MVET 2021 2022 REET 2021 2022 Overlay Fund 2021 2022 165 SR99 Phase V $112,000 204 Lakota MS SRTS PROJECT (SR 509: 21 st Ave SW -SW 312th St $1,659,485 $200000 207 Cif v Center A,,.e.. Ph. e 1 -Environmental $500,000 214 SW320th Street:(3rd Place SW to I 1th Ave SW.) Preservation $518,020 $407,000 '5 SW356th Stre t Ll 5th Ave SW to 4th Ave SW) Preservation Pro ect $810,000 $33,000 $491,000 219 '9 Pacific Hwy Trail - 16thAve S (S288thStto S308thSt) $725,000 $115,000 '9 219 Pacific "M S Trail - 16th Ave S (S304th St to SR509) (SRTS) $1,800,000 $115,000 220 Citwvide Greenwav Plan.Pedestrian -A --- Improvements $200,000 223 S 314th St: PVR Wv S - 23rd Ave:S-- $125,000 21215 28 Cif vvvide ADA Retrofits $200.000 $200,000 224 SIR 99 ra) S 373rd St:frop-1-1 $2 13_0 000 $340_000 $30_000 234 Citv Safetv (Pedestrian Enhancements FPROJ#21 $1,240,000 $32,000 229 9 S 356th St: 1 st Ave S - SIR 99 (widen) $200,000 $100,000 221 21 st Ave S @ S 320th St (traffic signal) $730,000 $100,000 $205000 1 232 SW 344th St P 27th Ave SW (compact roundabout) [PROJ#41 $695,000 $15,000 1 233 1 Citv Center:(Adaptive Stage 2) $600,000 $75,000 235 Cilywide RRFB Upgrades [PROJ#31 $510,000 $50,000 $270,000 236 Militaw Rd S S 320th St - SR 18 Preservation Pro ect $50,000 237 SW Kin o Counh, Reaional Trail Plan-.$200,000 $50,000 238 1 -19.qRth R-H ni.t 1p., 4- " - ""-' - - ':"e and Fed Proaram $200,00 $200,000 239 Fiber Doric Loot) - 317th to 272nd $2,600,00 1 1 1 1 1 TOTAL $4,567,505 $0 $7,175,000 $200,000 $200,000 $100,000 $3,340,000 1 $230,000 [ $800,000 $206,000 [ $282,000 $320,000 $465,000 $0 [ $948,000 1 $0 Capital Program SWM Projects- Fully Funded Sources and Uses 1,T-D thru 2020, Proposed _�__s_________ Planned ------------------ 20212022 2023 2024 2025 2026 mm- User Fee (pad-as-you-�o)/PrioryearFundingT - C�ants/Contributions Received __®___________ ______________________ _ Grants/Contributions Anticipated $ m3,689T$ 1 250 ____ —____ T 1,1T17 $ - mm - 1,017 ' $ 567 - - - $ m 667 mm$ mmm 3,750 $ 1,700 N 450 3,450 1 ! - Total CIP Resources $ 4,939 $ 1,117 $ 1,0,17 $ 567 $ 1,117 $ 7,200 " $ 1,700 No. Project Name 111 Small CIP -- Annual Program $ 300 $ 150 $ 150 $ 150 $ 150 $ - $ - 272 South 356th Street Culvert Replacement - 100 250 - - 274 South 359th Street Weir Repair - 100 200 278 West Hylebos Educational Center and Trail - - 1,700 281 West H lebos Trail (Spring Valle) - - - - 900 6,900 286 2018 StormDrain CCTVins ection and Assessmen 400 100 100 100 100 100 - 288 Pipe Rehabilitation Project 250 317 317 317 317 - - xxx Neighborhood Drainage Program 25 25 25 25 25 25 av, Annual CB Rehab - 75 75 75 75 75 75 xvc Citywide WQProgram - 100 100 50 50 50 axx Redondo Creek Culvert Replacement 300 800 Total Projects $ 4,314 $ 1,067 $ 1,017 $ 567 N $ 1,717' $ 7,350 "' $ 1,850 Unfunded Needs $ - I $ - $ - " $ - I $ - $ - " $ - Project Impact on M&O Costs $ 4 1 $ 4 $ 14 $ 14 1 $ 14 $ 14 ' $ 29 (dollars in thousands) "v saw , , CONCLUSION M�gaw r� 'q{ Thank You! �ixiS �r1t- �`�, ��t �� iir� x le4 �% �� t� � t�� ' ��t �ztt�§}r ru,;;F. �`xltj;?7 �;2� }� 3s� � �y izl� .��; }4ff. l�t sxJ r�%x; � }i �1`itl� t;; dtsi?�, jf2`�tzJ�€ �?x M t�� Y7}(} � �'}f) x °7;;�1}.. }x�x4z4 rtt}r�;.. d4iS�,i.l�: n�� zz�tY ��, sz �sl h l� » 1x7 �IV�n� �� 91 } �� } tt tt ,r �` x �i�t; 5`� .s`. 2l h�`.It��:r� ��tiltd�,.;.,:. .\". t�yt. .��t�,�t Y `is r`ti4 �� ISttxi�x�} II��';. iL lq�` �t �� x�& grit§f':. il�t� >�� Yz:. }�7z � iS? }� »�s` 1`� �n<t ;�Z} � �� f U }zl s ix ytt �p ?` �i}� �=,1 �s , ti � tip,. Z �� r t� l�fC 't�{ 2 x �; t"i ttc. �� 4 r t 1�`il t1 3 t21 i ftrr lr x.. r t �;�� ) I vh r4 �.i �I 4 Vr '��. a,;.:�44�hww �tl,`aY �ii5, ,«t�,,. ,. ilt{'s, ,.. �i; f�.h �.h� ,��.illtia,m,:. S�- f��tS.�! �x.� e}F air,. ..��r�x '»i}Zt „rlt+`�}�.t„�.. �4is?.,x .. fir, t�?l�r, �t?t�t. � >�.��. }h� • Conference &Retreat Rentals • Business Rentals • Theatre Rentals • Cultural Arts Programs • Facility. Management • Grounds Maintenance: • Contract.Admin. • Marketing & Promo- tions " • Drooklake Community Center • Concessions • Contracts Council Committee/Commission Support: • Department Direction IurpI—, Parks,. Recreation &Open Space Compechensive:Plan mtradepad"'tal Coordination • Regional Issues and Involvement • Council Committee/Commission.Support Department Direction: hap lementParks, Recreation & Op. Space Comprehensive Plan Intradepartmental :Coordination • Regional Issues and Involvement • 'Overall Management. of • Neighborhood Parks Resources, Programs • Community Parks. and Staff Volunteer Programs • Community/Center Athletic Field Mainte- Recreation and Physi- nance cal Plant Operations Grounds Maintenance • Operating Budget and • . Reserves Man- Capital Re c. &Community agement Event Support: • Manage Marketing/ Play Stnrchrres Promotions and Corn- • Direct :Crews munrty Outreach Open Space&Tl'ails • Contracts Coutracts • Director Support • Department Support Council Committee Support. Commission: Support • Cuatomer Service • Contracts • Website Updates • Youth and adult"alhlet- • Serves as Liaison for ics the PAEC • Overall Management of • Arrange all aspects of Division and Staff Resident Arts Organi- • OpetatingBudget -tors at PAEC • Manage Marketing/ :Contracts Promotions and Com- munity Outreach • Scheduling of Athletic Facitities • Contracts ffi Parks, Recreation EMEARMBAM _ > } ts{ % fi; � � h` ; `� y �� ci t� i� 3 i �ti �$ � � U � tl s ��t �� i 1 � xt' ��,�'; '^�� ,' � c § � `) 1°? 1d � ` 4 4�}tj r� t.�, t4 , s. t� � � !�< l r � �, ?a i ��, {. > } ts{ % fi; � � h` ; `� y �� ci t� i� 3 i �ti �$ � � U � tl s ��t �� i 1 � xt' ��,�'; '^�� ,' � c § � `) 1°? 1d � ` 4 4�}tj r� t.�, t4 , s. t� � � !�< l r � �, ?a i ��, {. > } ts{ % fi; � � h` ; `� y �� ci t� i� 3 i �ti �$ � � U � tl s ��t �� i 1 � xt' ��,�'; '^�� ,' � c § � `) 1°? 1d � ` 4 4�}tj r� t.�, t4 , s. t� � � !�< l r � �, ?a i ��, {. * RWB and Miles for Meso of 2019 were some of -the best we have ever do-ne, opera tions "were seamless and flllid a.m.ong all c1ty staff and, departments Implemented new recreation software'Rec'Trac, as Class was no longer a supported software system Virtual and Outdoor FAn-ess Classes (2020) have been 1 participants Reopening of the Communi.ty Center on September 1, 2020 0 Facility Improvements/Updates o Covid-19 related signage o Painted interiors. • Grouting of locker rooms and cabanas • City logo addition to entryway of FWCC • Gym floor refinishing • Pool play feature slide replacement • Steam generator replacement o Touchless bottle fillers o Automatic toilet modules o Updated more secure entry/exit gates EmsvmmqFzm 0 1 ' to over 317,000 Ma'nfa,ined and perforn-tedrepairs square feet of facility space Ma.-Intained ove-r,, 1,119 acres or parks and greenbelts * Extenswe work with FWPS to develop and update a Meinorand.iim of Understanding * Refresh, Celebrafton and Steel. I...,a.ke Park dlixing cl.os-uixe * Pro-vi'ded maintenance support to num.eroti.s specia]. comm-unity events EMBIAMOFAM Revenue i.s near $1. m.i.,11i.on wi --E ployees in- 2019 and we were on track for axi.other record. breaking yea_ .. , .. 2020 until Installed new fighh,n.g in. meetIng rooms, staff areas and entrances to the Dumas Bay Centre and Kn.-Litzen Family rm e. .. .: _ .. . � w . ou.flets throu.gh-out parts of the facHity to assistw'Ith. guests adjusting needs Installed new dow coverings in. Eagleview, Osprey . Created a new sinte for guest rentals. This is the only overnight rooin to include a full bath, climate controlled f ice are i, , envuonment with. a lou.nge/o� f * a *n.clud.ed, Created new overnight room on northAst floor wing for guest usage Continued to book operational rentals mcreasing reventle each, year t-Intil March 12, 2020 when. the pandemi,c requIred, the temporary dosure of both. the Dumas Bay Centre and Kntltzen, Famlly Theatre Con.tinue to reduice expend.i.tures and.-rnaxixy uze reven."Li,es for Du.T'n.a.s Bay Centre operaftons Bui..Iding posit,,we relationships with. PAEC Resident Art1st Organizatiori.s PAEC si.gna,ge co-ni.pleted, In ju,ne 201.9 — added three slans to the MINI& of the building and. one sign at the a " entrance of the parking lot * Contract wAl-I DOC for cleaning of PAEC/ Staircase * "Waste Management contract for rental * Capital Purchase able to be made (Staging, Ri.sers & hh, Advertising Monitors in. lobby) EMBIZIMMM Create i . n .v y.ti » / safe programming to return. . pre- Covid,-19 \ ?vƒ levels 10 ri1 Membership tt increases • Progra.m./Group fitnessparticipation General• its . . t . a t fitness/recrea-tion participation Enstifiri.gpublic trustand safety t: r -1 -, . slide replacement and play structure through grant funding Water heater arrayreplacement Increase t. sport t rt t t s through partnershipst existing communityrmm s Explore oft r m : to FW-PS 2ndgraders E course t ma rt er d-rowning prevention education. Replace windows. EMLS93tam * Manage and minze rmpacts of Covid-19 * Confinue to partrier wit'l-I com'MI-i.-,rtity groups (-,i.e. AmeriCorps, Wc--� our City and otl'i,er grottps) * Work with Parks Commission to Identify playgrotind stril-dures that need to be imp -roved, or replaced. Playground replacements (Celebrafton, Alderbrook and Heritage Woods have been Wentified) �� / \ `� / \ / ^5 \ %�d \ \ � � , � ` « .: \ ©: � ° ` � ° � \ »\\ °�\� `\\ \ \� \�� \`\ \�\\`\ ®� °� \� \\� \\� \\\��/\ ,v\z m + �`» .\� «,>�: zv«,»= ., a ,. . � m >� . «. \ �� / \ `� / \ / ^5 \ %�d \ \ � � , � ` « .: \ ©: � ° ` � ° � \ »\\ °�\� `\\ \ \� \�� \`\ \�\\`\ ®� °� \� \\� \\� \\\��/\ ,v\z m + �`» .\� «,>�: zv«,»= ., a ,. . � m >� . «. \ AdditionalRecommended Improvements/Revenue Potential pi.cnic shelters atSteelSqtlaxe _. . .: . m- . . . Lat,i-relwood * Replace shared (Parks/Ptibfic Works) ma.Intenance faci. 1. y Improvements spaces at the Federal Way Community Temporary Help minimum wage ( $38K - (2021) $42K - (2022) I icKetinq Sales & tees bua et reauction aue to Closure ana recovery 344 4/U 344 4/U Theater Rental Budget increase due to reduction in larger productions and increase in private rentals 421 010 $421,010 Concessions Budget reduction due to closure and recovery $175,949 $175,949 Advertising Budget reduction due to closure and recovery $2,000 $2,000 Professional Services Budget increase due to PPE and other guidelines for cleaning/staffing once open 1 855 347 $1,855,347 DP M&O Budget reduction per Finance $104,395 $104,395 Mail/Copy M&O Budget reduction per Finance $2,571, $2,571 Operating Transfer in - GF Budget increase due to lost revenue and increased expenses for hosting events 1 018 884 $1,018,884 bedspreads Ziff,• ..- - Water Heater Array Slide Replacement Beddina Replacement ( $25,000 Savings I - 1 $50,000 Start to add to guest rooms, greater climate control and guest I $19,900 I $19,900 comfort One has already failed, all installed at construction ( $32,693 Grant dependent, Temporary fix is in 3rd year ( - ( $500,000 Convert 0.5 FTE - 1.0 FTE Facilities Maintenance Worker Safarali Hajheidari - Increased sanitation needs & Facility demands $ 31,740 + Benefits $ 31,740 + Benefits Convert 0.75 FTE - 1.0 FTE Parks Jesse Eisenbacher - Increased sanitation needs & maintenance $ 15,870 + $ 15,870 + Maintenance Worker demands Benefits Benefits Property Tax Increases (SWM Increases per SWM & legal review - Noxious Weeds 25,000.00 25,000.00 fee increases) Lakota Parking Lot Replacement Failing, safety concerns - Funding source - REET 200,000.00 Demo of Brooklake mobile home, Attractive nuisances, unwanted activities, homeless break ins, black 40,000.00 the hall & out building. mn1r] I Celebration Park, Alderbrook and Heritage Wood next playground to Playground Replacement be replaced. Life span reached; difficulty maintaining NPSI safety 300,000.00 1 compliance - Funding source - REET/Levy m t� r � 1 S� �4 t r \ trt 1 }t � Sri; a it V p 2 t c a �� { `�s4�. y gym., 19 levels Staffing Homeless Thank You!