AG 20-896 - Department of Justice RETURN TO: Kurt Schwan/PD EXT: 6875
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: PD/PROFESSIONAL STANDARDS
2. ORIGINATING STAFF PERSON: KURT SCHWAN EXT: 6875 3. DATE REQ.BY: ASAP
4. TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
X OTl-IER—CIJPDOJFUNDINGOPPORTUNITY
5. PROJECT NAME: OJP DOJ FY 20 CORONAVIRUS EMERGENCY SUPPLEMENTAL,FUNDING}PROGRAM
6. NAME OF CONTRACTOR: DEPARTMENT OF JUSTICE
ADDRESS: WASHINGTON DC TELEPHONE: (202)514-8874
E-MAIL: FAX:
SIGNATURE NAME: JEFFREY S.FELTEN-GREEN TITLE:PROGRAM MANAGER
7. EXHIBITS AND ATTACHMENTS: X SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: FY 2020 COMPLETION DATE: 01/31/2022
9. TOTAL COMPENSATION $132,455.00 (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(I F CA LCU LATE-D ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:OYES ONO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX O\VED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY
RL;TA INAGE: RETAINAGE AMOUNT: CIRETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND
PROVIDI_:D
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
❑ PROJECT MANAGER
DIRECTOR t I x d
❑ RISK MANAGEMENT (IFAPPLICABLE)
IX LAW DK09/29/2070 see comment
ll. COUNCIL APPROVAL(IFAPPLICABLE) SCHEDULED COMMITTEE DATE: 10/13/20 COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: 10/20/20 COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ AT"I'ACI-1: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept,support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL/DATE SIGNED
❑ LAW DEPARTMENT
❑ SIGNATORY(MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG# AG# ..dclCa
❑ SIGNED COPY RETURNED 'DATE SENT:
COMMENTS:
DK: Would note that the special conditions require the CFW contact to complete OJP financial management and grant admin.training.
1/2018
r ?� r Department of Justice(DOJ)
Office of Justice Programs
Office of the tomey General W.Aingfon,D C. 20531
June 11,2020
Chief Andy Hwang
City of Federal Way
33325 8th Avenue South
Federal Way,WA 98003-6325
Dear Chief Hwang:
On behalf of Attomcy General William P.Barr,it is my pleasure to inform you that the Office of Justice Programs(OJP),U.S.
Department of Justice(DOJ),has approved the application by City of Fedcral Way for an award under the OJP funding
opportunity entitled"BJA FY 20 Coronavirus hmergency Supplemental Funding Program." The approved award amount is
$132,455. These funds arc for the project entitled City of Federal Way's(.;OVID-19 Response.
The award document,including award conditions,is enclosed. The entire document is to be reviewed carefully bet'ore any
decision to accept the award. Also,the webpagc entitled"Legal Notices:Special circumstances as to particular award
conditions"(ojp,gov/funding/F,xplore/L,egalNotices-AwardRegts.htm)is to be consulted prior to an acceptance. Through that
"Legal Notices"webpage,OJP sets out--by funding opportunity--certain special circumstances that may or will affect the
applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted
through that webpage is incorporated by reference into the award.
Please note that award requirements include not only award conditions,but also compliance with assurances and certifications
that relate to conduct during the period of performance for the award. Because these requirements encompass financial,
administrative,and programmatic matters,as well as other important matters(e.g.,specific restrictions on use of funds),it is
vital that all key staff know the award requirements,and receive the award conditions and the assurances and certifications,as
well as the applical ion as approved by OJP. (Information on all pertinent award requirements also must be provided to any
subrecipicnt of the award.)
Should City of Federal Way accept the award and then fail to comply with an award requirement,DOJ will pursue appropriate
remedies for nim-compliance,which may include termination of the award and/or a requirement to repay award funds.
Please direct questions regarding this award as follows:
For program questions,contact Jeffrey S.Felten-Grccn,Program Manager at(202)514-8874;and
For financial questions,contact the Customer Service Center of OJP's Office of the Chief Financial Officer at
(800)458-0786,or at ask.ocfo@usdoj.gov.
We look forward to working with you.
Sincerely,
Katharine T.Sullivan
Principal Deputy Assistant Attomey General
Encl
Department of Justice(DOJ)
+ ;. Office of Justice Programs
Office of Civil Rights
Washington,DC20531
June 11,2020
Chief Andy Hwang
City of Federal Way
33325 8th Avenue South
Federal Way,WA 98003-6325
Dear Chief Hwang:
Congratulations on your recent award. The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of
Justice(DOJ)has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP,the Office
of Community Oriented Policing Services(COPS),and the Office on Violence Against Women(OVW)are not engaged in
discrimination prohibited by law. Several federal civil rights laws,such as Title VI of the Civil Rights Act of 1964 and Title IX of
the Education Amendments of 1972,require recipients of federal financial assistance to give assurances that they will comply with
those laws. In addition to those civil rights laws,many grant program statutes contain nondiscrimination provisions that require
compliance with them as a condition of receiving federal financial assistance. For a complete review o'f these civil rights laws and
nondiscrimination requirements,in connection with ON and other DOJ awards,see
https://ojp.govl hin ding/Expl orc/1-egalOverview/C;ivi l RightsRcgtii remcnL4.htm
Under the delegation of authority,the OCR investigates allegations of discrimination against recipients from individuals,entities,or
groups. In addition,the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits
permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non-
discriminatory manner to their service population or have employment practices that meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency
Prevention Act and your agency is part of a criminal justice system,there are two additional obligations that may apply in connection
with the awards: (1)complying with the regulation relating to Eiqual Employment Opportunity Programs(ESOPs);and(2)
submitting findings of discrimination to OCR. For additional information regarding the ESOP requirement,see 28 CFR Part 42,
subpart E,and for additional information regarding requirements when there is an adverse finding,see 28 C.F.R.§§42.204(c),
205(c)(5). Please submit information about any adverse finding to the OCR at the above address.
We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and
other DOJ grant funding, If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance,please do not hesitate to let us know.
Sincerely,
Michael L.Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice(DOJ)
Office of Justice Programs
}y !
f Bureau of Justice Assistance Grant PAGE l OF 16
I RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2020-VD-BX-1823
._._,..,..-.
Cilyof'Fedcral Way
33325 81h Avenue South 5.PROJECT PERIOD:FROM 01/20/2020 7'O 01/31/2022
Federal Way,WA 98003-6325
� BUDGET PERIOD:FROM 01/20/2020 TO 01/31/2022
6.AWARDDATE 06/11/2020 7,ACTION
2a.(iRANTGB IRS/V L•NDOR NO 8.SUPPLEMENT NUMBER Initial
911462550 00
2b.GRANTEE DUNS NO,
612509901 9.PREVIOUS AWARD AMOUNT so
3 PROJECT TITLE. 10.AMOUNT OF THIS AWARD S 132,455
City of Federal Way's COVID-19 Response
11,TOTAL AWARD S 132,455
12 SPECIALCONDITIONS — � -- ---
TI IF ABOVE GRANT PROJECT IS APPROVED SUBJECT-0 SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON I HE ATI"ACHED PAGE(S)
_...... ..... _— ------__
13 S fATUTORY AUTHORITY FOR GRAN I"
"I his ptojecl is supported under FY20(BJA-CESF)Pub.L.No.116-136,Div.B;28 U.S.C.530C
14 CATALOG OF DOMESTIC FEDERAL ASSISTANCE..(CFDA Number)
16,034-Coronavirus Emergency Supplemental Funding Program
15 METIIOD OF PAYMENT
GPYS
AGENC:YAPPROVAL -®� GRANTFF.ACCF..PTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18,TYPED NAME ANT)TITLE.,OF AUTHORIZED GRANTEE OFFICIAL
Katharine F Sullivan Andy Hwang
Principal Deputy Assistant Attorney General Chief of Police
17 SIONATURL'Oh APPROVING OFFICIAL 19,SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE
l l
AGENCY USE ONLY
20.ACCOUNT ING CLASSIFICATION CODES 21. VVDUGT1832
FISCAL FUND BUD, DIV.
YEAR CODE ACT OFC, REG. SUB, PDMS AMOUNT
X B VD 80 00 00 132455
k _
0JP FORM 4000/2(REV 5-87)PREVIOUS EDITIONS ARE OBSOLETE.
OJF FORM 400012(REV.4-88)
Department of Justice(DOJ)
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 2 OF 16
Grant
I
PROJECTNUMnER 2020-VD-BX-1823 AWARD DAM- 06/11/2020
SPECIAL CONDITIONS
1. Requirements of the award;remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award.Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct daring the period of performance also is a material
requirement of this award.
Limited Exceptions.In certain special circumstances,the U.S.Department of Justice("DOJ")may determine that it will
not enforce,or enforce only in part,one or more requirements otherwise applicable to the award.Any such exceptions
regarding enforcement,including any such exceptions made during the period ofperformance,are(or will be during
the period of perfonnance)set out through the Office of Justice Programs("OJP")webpage entitled"Legal Notices:
Special circumstances as to particular award conditions"(ojp.gov/funding/Explore/.LegalNotices-AwardReqLs.htm),and
incorpurated by reference into the award.
By signing and accepting this award on behalf of the recipient,the authorized recipient official accepts all material
requirements of the award,and specifically adopts,as ifpersonally executed by the authorized recipient official,all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements--whether a condition set out in full below,a condition
incorporated by reference below,or an assurance or certification related to conduct during the award period--may
result in OJP taking appropriate action with respect to the recipient and the award.Among other things,the OJP may
withhold award funds,disallow costs,or suspend or terminate the award.DOJ,including OJP,also may take other legal
action as appropriate.
Any materially false,fictitious,or fraudulent statement to the federal government related to this award(or concealment
or omission of a material fact)may be the subject of criminal prosecution(including under 18 U.S.C.1001 and/or 1621,
and/or 34 U.S.C. 10271-10273),and also may lead to imposition of civil penalties and administrative remedies for False
claims or otherwise(including under 31 U.S.C.3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law.Should it be
I held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this
j award.
ON FORM 4000/2(RL:V 4-88)
Department of Justice(DOJ)
Office.of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 3 OF 16
Grant
PROJECTNUMBER 2020-VD-BX-1623 AWARD DATE 06/11/2020
SPECIAL CONDINONS
2, Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted
and supplemented by DO,I in 2 C.F.R.Part 2800(together,the"Part 200 Uniform Requirements")apply to this FY i
2020 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2020 award
supplenments funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before
December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number
1 (regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that
lire obligated on or after the acceptance date of this FY 2020 award,
For more information and resources on the Par(200 Unilbrm Requirements as they relate to OJP awards and subawards
("subgrants"),see the OJI)website at haps://gip.gov/funding/Part200UniforinRequirements.btm.
Record retention and access: Records pertinent 10 the award that the recipient(and any subrecipient("subgrantee")at
any licr)must:retain--typically for a period of 3 years from the date of submission of the final expenditure report(SF
425),unless a different retention period applies--and to which the recipient(and any subrecipient("subgrantee")at
any tier)must provide access,include performance measurement information,in addition to the financial records,
supporting documents,statistical records,and other pertinent records indicated at 2 C.F.R.200.333.
In the event that an award-related question arises from documents or other materials prepared or distributed by ON
that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the
recipient is to contact OJP promptly for clarification.
3 Compliance with DOJ Grants Financial Guide
References to the I)OJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently,the'9)OJ Grants Financial Guide"available at https:i/ojp.gov/financialguide/DOJ/iridex.litrn),including any
undated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially
reclassified(that is,moved and renumbered)to a new Title 34,entitled"Crime Control and Law Enforcement."The
reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is,OJP grants and
cooperative agreements),including many provisions previously codified in Title 42 of the U.S.Code.
Effective as of September 1,2017,any reference in this award document to a statutory provision that bas been
reclassified to the new Title 34 of the U.S.Code is to be read as a reference to that statutory provision as reclassified to
Title 34.This rule of construction specifically includes references set out in award conditions,references set out in
material incorporated by reference through award conditions,and references set out in other award requirements.
I
OJP FORM 4000/2(REV.4-88)
Department of Justice(DOJ)
Office of Justice Programs AWARE)CONTINUATION
Er� Bureau of Justice Assistance SHEET PAGE 4 OF 16
Grant
_ .__........_
PROJECTNUMBER 2020-VD-BX-1823 AWARD DATE 06/11/2020
SPECIAL CONDITIONS
5. Required training for Point of Contact and all Financial Points of Contact
Doth the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully
completed an"OJP financial management and grant administration training"by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1,2018,will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or
FPOC must have successfully completed an"OJP financial management and grant administration training"by 120
calendar days after--(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new
POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of a new FPOC). Successful
completion of such a training on or after January 1,2018,will satisfy this condition.
A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for
purposes of this condition is available at https://www.ojp.gov/training/fmis.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
G. Requirements related to"de minimis"indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"dc minimis"
indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise
OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200
Uniform Requirements. The"de minimis"rate may be applied only to modified total direct costs(MTDC)as defined
by the Part 200 Uniform Requirements.
i
7. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal
funds during the period of performance for this award,the recipient promptly must determine whether funds from any
of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the
identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ
awarding agency(OJP or OVW,as appropriate)in writing of the potential duplication,and,if so requested by the DOJ
awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to
eliminate any inappropriate duplication of funding.
O.IP FORM 4000/2(REV.4-88)
Department of Justice(DOJ)
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE s OF 16
Grant
PROJECT NUMBER 2020-VT1-BX-1823 AWARD DATE 06/11/2020
SPECIAL CONDITIONS
8. Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management(SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards("subgranls")to first-tier subrecipients
(first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the
recipient)the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htin(Award condition: System for Award Management(SAM)and Universal
Identifier Requirements),and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
i
I
O1P FORM 4000/2(REV 4-88)
f
Department of.lustice(DOJ)
Office of Justice Programs AWARD CONTINUATION
Bureau of,Justice Assistance SHEET PACE 6 OF is
Grant
I
PROJECTNUMBER 2020-VD BX-IR23 AIVARDDATE 06/11/2020
SPECIAL CONDITIONS
9. Eniplovment eligibility_ verification for hiring under the award
1.The recipient(and any subrecipient at any tier)must--
A.Ensure that,as part of the hiring process for any position within the United States that is or will be funded(in whole
or in part)with award funds,the recipient(or any subrecipient)properly verifies the employment eligibility of the
individual who is being hired,consistent with the provisions of 8 U.S.C.1324a(a)(1)and(2).
B.Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under
this award of both--
(1)this award requirement for verification of employment eligibility,and
(2)(he associated provisions in 8 U.S.C, 1324a(a)(1)and(2)that,generally speaking,make it unlawful,in the United
Slates,to hire(or recruit lbr employment)certain aliens.
C.Provide training(to the extent necessary)to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C.1324a(a)(1)and(2).
D.As part of the rewrdkeeping for the award(including pursuant to the Pari 200 Uniform Requirements),maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Foran 19 record retention requirements,as well as records of all pertinent notifications and trainings.
2.Monitoring
The recipient's monitoring res,onsibilities include monitoring of subrecipient compliance with this condition.
3.Allowable costs
To the extent(hut such costs are not reimbursed under any other federal program,award funds may be obligated for the
reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition.
4.Rules of construction
A.Staff involved in(he(tiring process
For purq)oscs ol'this condition,persons"who are or will be involved in activities under this award"specifically includes
(without litnitalimt)any and all recipient(or any subrecipient)officials or other staffwho are or will be involved in the
hiring process with respect to a position(hat is or will be funded(in whole or in part)with award funds.
B.Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the
recipient(or any subrecipient)may choose to participate in,and use,E-Verify(www.c-verify.gov),provided an
appropriate person authorized to act on behalf of the recipient(or subrecipient)uses E-Verify(and follows the proper
E-Verify procedures,including in the event of a"Tentative Nonconfirmation"or a"Final Nonconfirmation")to
confirm employment eligibility for each hiring for a position in the United States(hat is or will be funded(in whole or
in part)with award fimds.
C."United States"specifically includes the District of Columbia,Puerto Rico,Guam,the Virgin islands of the United
Stales,and the Commonwealth of the Northern Mariana Islands.
D.Nothing in this condilioi,shall be unders+ood to authorize or iequire any recipient,any subrecipient at any tier,or
O!P FORM 400012(REV,4 9£)
Department of.histice(DOJ)
011iceofJusticePrograms AWARD CONTINUATION
. ( Bureau ol'Justice Assistance SHEET PACE 7 OF 16
Grant
PROJLC'rNUMBLR 2020-VD-BX-1823 AWARD DATE 06/11/2020
SPECIAL CONDITIONS
any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law.
E.Nothing in this condition,including in paragraph 4.B.,shall be understood to relieve any recipient,any subrecipient
at any tier,or any person or other entity,of any obligulion otherwise imposed by law,including 8 U.S.C.13248(a)(1)
and(2).
I
Questions about E-Verify should be directed to DHS. For more information about E-Vcrify visit the E-Verify
websile(hops://wwA,.e-verit'v.gov/)or email GVerity at F-Veriry@,dhs.gov. 1 -Verity employer agents can email Ii-
Verifv at P.-VerifyEmploycr,4geut@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP,before award acceptance.
10 Requirement to report actual or imminent breach of personally identifiable information(Pll)
The recipient(and any"subrecipient'at any tier)must have written procedures in place to respond in the event of an
actual or imminent"breach"(OMB M-17-12)ifit(or a subrecipient)--(1)creates,collects,uses,processes,stores,
maintains,disseminates,discloses,or disposes of"personally identifiable information(PII)"(2 CFR 200.79)within the
scope or an OR grant-funded program or activity,or(2)uses or operates a"Federal information system"(OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
Pll to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach,or the detection of an
imminent breach.
11, All subawards("subgrants")must have specific tederal authorization
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that--for purposes of federal grants
administrative requirements--OJP considers a"subaward"(and therefore does not consider a procurement
"con(ract').
The details of the requirement for authorization of any subaward are posted on the OJP web site at
haps:r oip.gov/funding/Explorc/SubawardAuthorization.h tin(Award condition: All subawards("subgrants")must have
specific federal authorisation),and are incorporated by reference here.
12. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed$250,000
The recipient;and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold(currently,$250,000). This condition applies to agreements that--for purposes of
federal grants administrative requirements--OJP considers a procurement"contract"(and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProctirement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed$250,000)),and are incorporated by reference here.
OR FORM 400012raLV,4-89)
Department of Justice(DOJ)
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE a OF 16
Grant
PROJECTNUMBER 2020-VD-9X-1823 AWARD DATE 06/11/2020
SPECIAL CONDITIONS
13. Unreasonable restrictions on competition under the award;association with federal government
SCOPE.,.This condition applies with respect to any procurement ofproperty or services that is funded(in whole or in
part)by this award,whether by the recipient or by any subrecipient at any tier,and regardless of the dollar amount of
the purchase or acquisition,the method ol'procurement,or the nature of any legal instrument used.The provisions of
this condition must be among those included in any subaward(at any tier).
I.No discrimination,in procurement transactions,against associates of the federal government
Consistent with the(DOJ)Part 200 Uniform Requirements--including as set out at 2 C.F.R.200.300(requiring
awards to be"inanageldl and administer[ed]in a manner so as to ensure that Federal funding is expended and
associated programs are implemented in full accordance with U.S.statutory and public policy requirements")and
200 319(a)(generally requiring"[a]ll procurement transactions[Lo]be conducted in a manner providing full and open
competition"and forbidding practices"restrictive ofcompetition,"such as"[p]lacing unreasonable requirements on
firms in order for them to qualify to do business"and taking"[a]ny arbitrary action in the procurement process")--no
recipient(or subrecipient,at any tier)may(in any procurement transaction)discriminate against any person or entity on
the basis of such person or entity's stahas as an"associate of the federal government"(or on the basis of such person or
entity's status is a parent,affiliate,or subsidiary of such an associate),except as expressly set out in 2 C.F.K.
200.3 19(a)or as specifically authorized by USDOJ.
2.Monitoring
I
The recipient's monitoring responsibilities include munitoring of.'subrecipient compliance with this condition.
I
3.Allowable costs
To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the
reasonable,necessary,and allocable costs(ifany)of actions designed to ensure compliance with this condition.
4 Rules of construction
A.The term"associate of the federal govern-mmil"means any person or entity engaged or employed(in the past or at
present)by or on behalf of the federal government--as an employee,contractor or subcontractor(at any tier),grant
recipient or-subrecipient(at any tier),agent,or otherwise--in undertaking any work,project,or activity for or on
behalf of(or in providing goods or services to or on behalf of)the federal government,and includes any applicant for
such employment or engagement,and any person or entity committed by legal instrument to undertake any such work,
project,or activity(or to provide such goods or services)in future.
B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or
any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law.
I
r
OP FORM 4000/2(REV 4-88)
Department of Justice(DOJ)
Office of]usticePrograms AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 9 OF 16
Grant
_._......-.
PROJF:C]'NOMBI R 2020-VD-BX-1823 AWARD DATE 06/11/2020
SPE'C1AL CONDITIONS
14 Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and
OJP authority to terminale award)
the recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including
requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the
part of recipients,subrecipients("subgrantecs"),or individuals defined(for purposes of this condition)as"employees"
of the recipient or of any subrecipicnt.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
ON web site at hops://ojp.gov/funding/Explore/ProhibitcdConduct-Tratficking.htm(Award condition; Prohibited
conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP
authority to terminate award)),and are incorporated by reference here.
15. Detenninalion of suitability to interact with participating minors
SCOPE.']'his condition applies to this award if it is indicated--in the application for the award(as approved by
DOJ)(or in the application for any subaward,at any tier),the DOJ funding announcement(solicitation),or an
associated federal statute--that a purpose of sonic or all of the activities to be carried out under the award(whether by
the recipient,or a subrecipient at any tier)is to benetil a set of individuals under 18 years of age.
The recipient,and any subrecipient at any tier,roust.make delennina(ions of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the ON web site at hltps:llojp.goydfundinb/Explore/lnleracl-Minors.htm
(Award condition: Determination of suitability required,in advance,for cer ain individuals who may interact with
participating minors),and are incorporated by retcrence here.
16. Compliance with applicable rules regarding approval,planning,and reporting orconferences,meetings,trainings,and
other events
The recipient,and any subrecipicnt("subgrantee")at any tier,must comply with all applicable laws,regulations,
policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where
applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences.
Tnfomiation on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"DOJ Grants Financial Guide").
17. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act(GPRA)and the GPRA Modemiralion Act of 2010,and other applicable laws,
18. ON Training Guiding Principles
Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or
delivers with OJP award funds must adhere to the OJP'rraining Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/fmplcmcntfTrainingPrinciplesForGrantees-Subgrantecs.htm.
UP FORM 4000/2(REV,4-88)
Department of Justice(DOJ)
Office of,lustice Programs AWARD CONTINUATION
i
Bureau of Justice Assistance SHEET once to OF th
Grant
— -- _ .... .......
PROJECT NU\NIBER 2020-VD-BX-1823 AWARD DAIT 06/11/2020
SPECIAL CONDITIONS
i 9 Effect of failure to address audit issues
"fhe recipient undershoots and agrees that the DOJ awarding agency(OJP or OV".. _. I-pr _)may withhold
award fiends,or way impose other related requiremcnts,if(as determined by the l agency)the recipient
docs not satisfactorily and promptly address outstanding issues from audits requ,:_-_, _._Part 200 Uniform
Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audit%,
investigations,or reviews of DOJ awards.
20. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW,as appropriate)during the period of performance for this award,if the recipient is designated as"high-
risk"for purposes of the DOJ high-risk grantee list.
21. Compliance wish DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F,R,Par(42
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28
C.F.R.Part 42 specifically including any aPPlicable requirements in Subpart E of 28 C.P.R.Part 42 that relate to an
equal employment opportunity program.
22- Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28
C.F.R.Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs."
23, Conipliaucc with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38
The recipient,and any subrecipient("subgrantee")at any tier,nmst comply with all applicable requirements of 28
C.F.R.Part 38(as may be applicable from time to time),specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently,among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion,a religious belief,a refusal to hold a religious belief,or refusal to attend orparticipate in a religious
practice. Part 38,currently,also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee")organizations that engage in or conduct explicitly religious activities,as well as rules and requirements
that pertain to recipients and subrecipienls that are faith-based or religious organizations.
The text of 28 C.F.R,fart 38 is available via the Electronic Code of Federal Regulations(currently accessible at
htgms://www,ecfrguv/egi-bilt/EC.FR?page=browse),by browsing to'1'itle 28-Judicial Administration,Chapter 1,Part
38,under c-CFR"current"data.
OIP FORM 4000/2(Rt:V 4-88)
lDepartment of Justice(DOJ)
Office of Justice Programs AWARD CONTINUATION
Bureau of,lustice Assistance SHEET PAGE 11 OF 16
Grant
V PROIF,CTNUMnF..R 207.0-VD-AX-1823 AWARD DATE: 06/11/2020
SPECIAL CONU17YONS
24. Restrictions on"lobbying"
In general,as a matter of federal law,federal funds awarded by OJP may not be used by the recipient,or any
subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment,repeal,
modification,or adoption of any law,regulation,or policy,at any level of government. See 18 U.S.C.1913. (There
may be exceptions ifan applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient,or any
subrecipient:at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of
i Congress,or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or
cooperative agreement,subgranl,contract,subcontract,or loan,or with respect to actions such as renewing,extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply,including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might
fall within the scope of these prohibitions,the recipient is to contact OJP for guidance,and may not proceed without the
express prior written approval of OJP.
25. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2020)The recipient,and any
subrecipient("subgran(ee")at any tier,must comply with all applicable restrictions on the use of federal finds set out in
federal appropriations statutes.Pertinent restrictions that may be set out in applicable appropriations acts are indicated
at https://ojp.gov/funding/l xplore/FY2OAppropriationsRestrictions.hlm,and are incorporated by reference here.Should
a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall
within the scope of an appropriations-law restriction,the recipient is to contact OJP fur guidance,and may not proceed
without the express prior written approval of OJP.
26. Reporting potential fraud,waste,and abuse,and similar misconduct
The recipient,and any subrccipients("subgrantecs")at any tier,must promptly refer to the DOJ Office of the Inspector
General(O[G)any credible evidence[hal a principal,employee,agent,subrecipient,contractor,subcontractor,or other
person has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act or(2)
committed a criminal or civil violation of laws pertaining to fraud,conllicl of interest,bribery,gratuity,or similar
misconduct.
Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1)online submission accessible via the OlG webpage at haps://oig.justico.gov/hotline/contact-grants.htm
(select"Submit Report Online");(2)mail directed to:U.S.Department of Justice,Office of the Inspector General,
Investigations Division,ATTN:Grantee Reporting,950 Pennsylvania Ave.,NW,Washington,DC 20530;and/or(3)by
facsimile directed to the DOJ OIG Investigations Division(Attn:Grantee Reporting)at(202)616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oigjustice.gov/fiolline.
O.IP FORYI 40001'(11 FV.4-88)
Department of Justice(DOJ)
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance I. SHEET PACE 12 OF 16
Grant
PROJEC'NUMnER 2020-VD-UX-1823 AWARD DATE 06/11/2026
SPFCIAL COND1710NS
27. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or
subcontract with any funds tinder this award,may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in
accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended,and shall not be understood by the agency making this award,to contravene
requirements applicable to Standard Form 312(which relates to classified infomtation),Form 4414(which relates to
sensitive compartmented information),or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1 In accepting this award,the recipient--
a, represents that it-neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or
contractors from reporting waste,fraud,or abuse as described above;and
b. certifies that,ifit leams or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,
or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt
written notification to the federal agency making this award,and will resume(or permit resumption of)such
obligations only if expressly authorized to do so by that agency.
2. 1 f the recipient does or is authorized tinder this award to make subawards("subgrants"),procurement contracts,or
both--
a. it rcprescnts that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subuwurd("subgrant"),procurement contrac(,or subcontract under a procurement contract)either
requires oI has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,
fraud,or abuse as described above;and
(2) it has made appropriate inquiry,or otherwise has an adequate tactual basis,to support this representation;and
b. it certifies that,iCit]cams or is notified that any subrecipient,contractor,or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will
immediately stop any further obligations ofaward runds to or by that entity,will provide prompt written notification to
the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly
authorized to do so by that agency.
()JP FORM 40002(RI-V 4-88)
Department of Justice(DOJ)
Office of Justice Programs AWARD CONTINUATION
i' Bureau of Justice Assistance SHEET PAGE 13 OF 16
Grant
PROJECCNUMBER 2020.VD•BX-1823 AWARD DATE 06/11/2020
SPBCL4G CONDITIONS
28. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees)
The recipient(and any subrecipient at any tier)must comply with,and is subject lo,all applicable provisions of41
U.S.C.4112,including all applicable provisions that prohibit,under specified circumstances,discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a
gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public
health or safety,or a violation of law,rule,or regulation related to a federal grant.
The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of
employee rights and remedies under 41 U.S.C.4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to
contact the DOJ awarding agency(OJP or OV W,as appropriate)for guidance.
29. Encouragement ofpolicies to ban text messaging while driving
Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Rcg,
51225(October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
30. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency outside of DOJ
If the recipient is designated"high risk"by a federal grant-making agency outside of DOJ,currently or at any time
during;the course of the period of perfotmance under this award,the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporling@ojp.usdoj.gov. For purposes of this disclosure,high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
per Fummance,or other programmatic or financial concerns with the recipient.The recipient's disclosure must include
the following: I The federal awarding agency that currently designates the recipient high risk,2.The date the recipient
was designated high risk,3.The high-risk point of contact at that federal awarding agency(name,phone number,and
email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency.
31. Signing Authority
This award must be signed by an authorized official of the applicant State,local,or tribal government,on behalf of that
applicant State,unit of local government,or Tribe,unless the applicant designates an organizational unit to apply on its
behalf, For example,if designated by a unit of local government,a Police Department or Sheriffs Office(or similar
agency)may apply on behalf of the applicant jurisdiction,as long as the department,office,or agency is listed as lie
organizational unit on the SF-424.In that case,(lie head of the designated organizational unit(such as a Police Chicf or
Sheriff)may sign the award.Documentation of the designation by the appropriate governing body must be retained by
the grant recipient.
32. The"Emergency Appropriations for Coronavirus Health Response and Agency Operations"law(Public Law 116-136)
includes definitions,reporting requirements,and certain other provisions that apply(whether in whole or in part)to this
award. In addition,consistent with the CESF Program's purposes,which involve preparing for,preventing,and
responding to the coronavirus national emergency,OJP will provide notice of any additional CESF program-specific
grants administrative requirements on an award page,accessible at https://www.ojp.gov/funding/explore/CESF-
program-specific-condition,that is incorporated by reference here.
I
OJP FORM 4000/2(REV 4-88)
Department of Justice(DO.I)
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 14 OF 16
Grant
"..PROJECT NUMBER 20204D•BX-1823 AWARD DATE 0 611 11202 0
SPECIAL COND1770NS
33. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with
BJA and OCFO on all gran(monitoring requests,including requests related to desk reviews,enhanced programmatic
desk reviews,and/or rile visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks,including documentation related to any subawards made under this award. Further,the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's I
DOJ awards,including,but not limited to:withholdings and./or other restrictions on the recipient's access to grant
fiords;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk
grantee;or termination of an award(s).
34. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards("subgrants")of$25,000 or
more and,in certain circumstances,to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients(first-tier"subgrantces")of award funds. The details of recipient
obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted
on the OJP web site at https://ojp.gov/funding/13xplore!FFA:rA.htni(Award condition:Reporting Subawards and
Executive Compensation),and are incorporated by reference here.
This condition,including its reporting requirement,docs not apply to--(1)an award of less than$25,000,or(2)an
award made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
35 Required moniloring of subawards
'I he recipient must monitor subawards under this award in accordance with all applicable statutes,regulations,award
conditions,and the DOJ Grants Financial Guide,and must include the applicable conditions of(his award in any
subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit,upon
request,documentation of its policies and procedures for monitoring of subawards under this award,
36. Use ofprogram income
Program income([is defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of
the Par(200 Uniform Requirements. Program income earnings and expenditures both trust be reporled on the quarterly
Fedetal Financial Report,SF 425.
37. Justice Information Sharing
Recipients are encouraged to comply any information-sharing projects funded under this award with DOJ's Global
i Justice Information Sharing Initiative(Global)guidelines.The recipient(and any subrecipient at any tier)is encouraged
to conform to the Global Standards Package(GSP)and all constituent elements,where applicable,as described at:
Iiitps://it.njp.gov/gsp_grantcondition.The recipient(and any subrecipient at any tier)must document planned
approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects
shared information.
38. Avoidance of duplicalion of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent
possible, :xisting networks as the conunn„ication backbone to ach;eve int.rstate connectively.
OJP FORM 4000/2(REV,4-98)
i
Department of Justice(DOJ)
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET Pnce IS OF 16
Grant
PROJE.C'PNOMBER 2020-VUBX-1$23 AWARD DATE 06/11/2020
SPECIAL CONDITIONS
39. Compliance with National Environmental Policy Act and related statutes
Upon request,the recipient(and any subrecipient at any tier)must assist BJA in complying with the National
Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental
impact analyses requirements in the use of these award funds,either directly by the recipient or by a subrecipient.
Accordingly,the recipient agrees to first determine if any of the following activities will be funded by the grant,prior
to obligating funds for any of these purposes.If it is determined that any of the following activities will be funded by
the award,the recipient agrees to contact BJA.The recipient understands that this condition applies to new activities as
set out below,whether or not they are being specifically funded with these award funds.That is,as long as the activity
is being conducted by the recipient,a subrecipient,or any third party,and the activity needs to be undertaken in order
to use these award funds,this condition must first be met.The activities covered by this condition are:a.New
construction;b.Minor renovation or remodeling of a properly located in an environmentally or historically sensitive
arca,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a
property listed on or eligible for listing on the National Register of Historic Places;c.A renovation,lease,or any
proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly
change its size;d.Implementation ofa.new program involving the use of chemicals other than chemicals that are(a)
purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household,
recreational,or education environments;and e.Implementation of a program relating to clandestine methamphetamine
laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement,as directed by BJA.The recipient further understands and
agrees to the requirerneuts for irnplernentaliurt of a Mitigation Plan,as detailed at htlps://bja,gov/Funding/nepa.html,
for programs relating to methamphetamine laboratory operations.Application of This Condition to Recipient's Existing
Programs or Activities:For any of the recipient's or its subrecipients'existing programs or activities that will be funded
by these award funds,the recipient,upon specilic request from 13JA,agrees to cooperate with BJA in any preparation
by 13JA of a national or program environmental assessment of that funded program or activity.
40. Establishment of interest-bearing account
If award fiords arc being drawn down in advance,the recipient(or a subrecipient,with respect to a subaward)is
required to establish an interest-bearing account dedicated specifically to this award.Recipients(and subrecipients)
must maintain advance payments of federal awards in interest-bearing accounts,unless regulatory exclusions apply(2
C.F.R.200.305(b)(8)).The award funds,including any interest,may not be used to pay debts or expenses incurred by
other activities beyond the scope of the Coronavints Emergency Supplemental Funding(CESF)program.The recipient
also agrees to obligate the award funds in the accowu(iucluding any interest earned)during the period of performance
1'or the award and expend within 90 days thereafter.Any unobligated or unexpended finds,including interest earned,
must be returned to OM at the time of closeout.
41. Expenditures requiring prior approval
No funds under this award stay be expended on individual items costing$500,000 or more,or to purchase Unmanned
Aerial Systems(IJAS),Unmanned Aircraft(LJA),and/or Unmanned Aerial Vehicles(IJAV)without prior written
approval from BJA.Prior approval must be obtained post-award,through the submission and approval of a Grant
Adjustment Notice(GAN)through OJP's Grant Management System(GMS).
NP ORM 4000.12(REV 4-88)
Department of Justice(DOJ)
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 16 of 16
Grant
PI(OIECr NUMnt;R 2020-VD-IJX-1823 AWARD DATE 06/11/2020
SPECIAL CONDITIONS
42. Authorization to obligate(federal)award funds to reimburse certain project costs incurred on or atter January 20,2020
The recipient may obligate(federal)award funds only after the recipient makes a valid acceptance of tltc award. As of
the First day of the period of performance for the award(January 20,2020),however,the recipient may choose to incur
project costs using non-federal funds,but any such project costs arc incurred at the recipient's risk until,at a
minimum--(i)die recipient makes a valid acceptance of the award,and(2)all applicable withholding conditions are
removed by OR(via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that
precludes the recipient from obligating,expending,or drawing down all or a portion of the award funds until the
condition is removed.)
Nothing in this condition shall be understood to authorize the recipient(or any subrecipient at any tier)to use award
funds lit"supplant":State or local funds.
43. Use of funds for DNA testing;upload of DNA profiles
tf,,ward funds are used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System("CODIS,"the DNA database operated by the FBI)by a government DNA
laboratory with access to CODIS.No profiles generated under this award may be entered or uploaded into any non-
governmental DNA database without prior express written approval from BJA.Award funds may not be used for the
purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODiS.
44. Body armor-compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,
make or model,from any distributor or rnanufacturer,as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards and is listed on the NU Compliant Body Armor
Model List(https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-arnror.aspx).In addition,ballistic-
resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted,as set
forth in 34 U.S.C. 10202(c)(1)(A).'T'he latest NiJ standard information can be found here:https://nij.gov/topics/
technology/body-armor/pages/safety-mitiative.aspx.
45. Missing Attachment:Disclosure of lobbying
The recipient must complete a Disclosure of Lobbying Activities(SF-LLL)form,and submit it to the grant manager
for this award.Award closeout will not be.possible until OR has issued a Grant Adjustment Notice to remove this
special condition.
46. Recipient may not obligate,expend or drawdown funds until the Bureau of Justice Assistance,Office of Justice
Programs has reviewed and approved the Program Narrative portion of the application and has issued a Grant
Adjustment Notice(GAT`)informing the recipient of the approval.
47. Missing Attachment:Financial Capability Questionnaire
The recipient must complete a Financial Capability Questionnaire,and submit it to the grant manager for this award.
Award closeout will not be possible until OJP has issued a Grant Adjustment Notice to remove this special condition.
--
OJ 11 IT)MA 4000/2(REV.4-88)
Department of Justice(DOJ)
Office of Justice Programs
Bureau of Justice Assistance
FY-hingtom U.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry,NEPA Coordinator
Subject: Categorical Exclusion for City of Federal Way
The Coronavirus Emergency Supplemental Funding(CESF)Program allows eligible states,local units of
government,and tribes to support a broad range of activities including preventing,preparing for,and responding to
the coronavirus.
All recipients of CESF funding must assist BJA in complying with NEPA and other related federal environmental
impact analyses requirements in the use of grant funds,whether the funds are used directly by the grantee or by a
sub-grantee or third party,
BJA's expectation is that none of the following activities will be conducted whether under this federal award or a
related third party action:
(1)New construction
(2)Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including property(a)listed on or eligible for listing on the National Register of Historic Places,or(b)located
within a 100-year flood plain,a wetland,or habitat for an endangered species
(3)A renovation that will change the basic prior use of a facility or significantly change its size
(4)Research and technology whose anticipated and future application could be expected to have an effect on the
environment
(5)Implementation of a program involving the use of chemicals(including the
identification,seizure,or closure of clandestine methamphetamine laboratories)other than chemicals that are(a)
purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,
household,recreational,or education environments.
Consequently,the subject federal action meets the Office of Justice Programs'criteria for a categorical exclusion
as contained in paragraph 4(b)of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations,
If,however,award funds are proposed to be used for any of the enumerated projects or activities above,grant
recipients must contact their grant manager,and receive written approval prior to commencing that project or
activity.
Questions about this determination may be directed to your grant manager or Orbin Terry,Environmental
Coordinator for BJA.
Department of Justice(DOJ) GRANT MANAGER'S MEMORANDUM,PT.I:
Office of Justice Programs PROJECT SUMMARY
{fjE Bureau of Justice Assistance
Grant
PROJECT NUMBER
[:PAGE 1 OF 1
2020-VD-BX-1823
This project is supported under FY20(81A-CESF)Pub.L.No.116-136,Div.B;28 U.S.C.530C
I.STAFF CONTACT(Name&telephone number) 2,PROJECT DIRECTOR(Name,address&telephone number)
Jeffrey S.Fcllen-Green Kurt Schwan
(202)514-8874 Commander
33325 8th Avenue South
Federal Way,WA 98003-6325
(253)835-6875
3a TITLT.OF THP.PROGRAM 3b,POMS CODE(SEE INSTRUCTIONS
ON REVERSE)
BJA FY 20 Coronavirus Emergency Supplemental Funding Program
4.TITLE OF PROJECT
City of Federa I Way's COV ID-19 Response
5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRLSS OF SUBGRANTEE
City of Federal Way
33325 8th Avenue South
Federal Wav,WA 98003-6325 Pi
t
i
7 PROGRAM PERIOD 8,BUDGET PERIOD
FROM: 01/20/2020 TO: 01/31/2022 FROM: 01120/2020 TO: 01/3112022
9.AMOUNT OF AWARD 10.DATE OF AWARD
$132,455 06/11/2020
11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
13.THIRD YEAR'S BUDGET PERIOD 14,THIRD YEAR'S BUDGET AMOUNT
15,SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse)
The Coronavirus Emergency Supplemental Funding(CESF-)Program allows States,U.S.Territories,the District of Columbia,units of local government,and
feetee.,it•,:cnpnu�cct tribat pua::rnn:,:rrre.is il11,["on a l:ruad range vfactivivv%to prevent,prepare tor,and respond to the coronavirus. I-kmcN:d projects or initiatives
may inch!u::,inti a,c not limi:c::'c.rrvere:rnc,equipa,ent(including lawcnru;cement andrncdical personal prateclive equipment),hiring,zupplics(such as glover,
masxs,sanilrecr),:rainins.Cravcl expcim�(particularly rclntr:d to the dioribumn ofresourees to the most impacted areas),and addressing We medical needs of
inmates m state,local,and tribal prisons,jails,and detention centers.
NCA/NCF
OJP FORM 4000/2(R!iV 4-88)
COUNCIL MEETING DATE: October 20,2020ITEM#: 5g
...... .... .
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: DEPARTMENT OF JUSTICE BUREAU OF JUSTICE ASSISTANCE FY 20 CORONAVIRUS
EMERGENCY SUPPLEMENTAL FUNDING PROGRAM
POLICY QUESTION: Should the Federal Way Police Department accept$132,455.00 from the Department of
Justice Bureau of Justice Assistance Coronavirus Emergency Supplemental Funding Program?
COMMITTEE: PRHS&PSC MEETING DATE: Oct l3,2020
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Kurt Schwan, Professional Standards Commander DEPT: Police
Attachments:
1. Staff Report
2. DOJ/BJA FY 20 Coronavirus Emergency Supplemental Funding Program document
Options Considered:
1. Approve the proposed funding and authorize execution of the contract.
2. Do not approve the proposed grant and provide direction to staff.
MAYOR'S RECOMMENDATION: 1
MAYOR APPROVAL: ol//Jqj C29/�'? /1 DIRECTOR APPROVAL:
Cc�mna 1itt counci ]uiteil. ais
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: I move to forward the DOJ Funding Program to the October 20, 2020,
( omicil c onsew 4ggendu fnr approval. `^
��� c. .�. ��1►31� Vic_ �� A&c>
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to approve the DOJ Funding and authorize the Chief to sign said
agreement. "
(BELOW TO BE COMPLETED BY CITY"CLERKS OFFICE)
("M Ni 11-M I I()\:
APPRS? ED ,` l0��0�202o COUNCIL BILL#
i)I'N 11.1 t First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances only) ORDINANCE#
REVISED— 12/2017 RESOLUTION#
CITY OF FEDERAL WAY
MEMORANDUM
DATE: October 13, 2020
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Department of Justice Bureau of Justice Assistance FY 20 Coronavirus
Emergency Supplemental Funding Program
Financial Impacts:
By accepting the awarded $132,455.00 from the DOJ BJA FY 20 Coronavirus Emergency
Supplemental Funding Program the city commits to purchasing IT equipment (laptops and
docking stations) during the award period (2020-2022).
Background Information:
In 2020,the Department of Justice awarded more than$847 million in funding through 1,827
awards through the Department's Bureau of Justice Assistance FY 20 Coronavirus
Emergency Supplemental Funding Program. The Federal Way Police Department has been
awarded $132,455.00 of funding that will be utilized to purchase Information Technology
equipment to be better prepared and maintain the continuity of services during similar
situations such as have been experienced during the COVID-19 pandemic. The equipment
that has been identified for purchase are 34 laptops, docking stations, and all necessary
software for that equipment, over a period of two years, so that essential employees can
continue to work effectively remotely, if necessary.