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HSC Packet 09-21-2020 HUMAN SERVICES COMMISSION MEETING September 21, 2020 3:00 p.m. Remote Meeting AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT Ken Stark Information 10 Min. 3. COMMISSIONER COMMENT Ken Stark Information 10 Min. 4. MEETING MINUTES August 17, 2020 Ken Stark Action 5 Min. 5. REVIEW OF 2021-2022 HUMAN SERVICES GENERAL FUND (HSGF) APPLICATIONS 6. STAFF REPORT Sarah Bridgeford Brittany Julius Sarah Bridgeford Brittany Julius Action 4 Hours Information 15 Min. 7. NEXT MEETINGS: Regular Meeting October 19, 2020 5:30 pm Zoom Meeting Ken Stark 8. ADJOURN Ken Stark *Times are estimates only. COVID-19/Coronavirus Notice: Per Governor Inslee’s Emergency Order all in-person meetings are prohibited until further notice. Public comments may be submitted to brittany.julius@cityoffederalway.com up to 2 hours prior to the start of the meeting. To access live audio of this meeting please use any of the following options: • From the Zoom website or App enter meeting ID 984 7825 2528 and password: 583795; or • From your phone dial 1-253-215-8782 or 1-888-788-0099 with meeting code: 984 7825 2528; or • Via the direct link: https://cityoffederalway.zoom.us/j/98478252528?pwd=ZU0zaWNLN3lzTWNYcEJHMEZUQUd 0dz09 With password: 583795 HSC August 17, 2020 Meeting Minutes Page 1 HUMAN SERVICES COMMISSION MINUTES AUGUST 17, 2020 COMMISSION MEMBERS PRESENT: Ken Stark (Chair) Mary Schultz Jamila Taylor (Vice Chair) Vivian Alexander Kathryn Scanlon Sofia Mayo (alternate) Cynthia Ricks-Maccotan Betty Taylor (alternate) Katherine Festa Jack Walsh COMMISSION MEMBERS ABSENT: Joseph Franco (alternate), Anthony Pagliocco STAFF PRESENT: Sarah Bridgeford (Community Services Manager) Brittany Julius (CDBG/Human Services Coordinator) CALL TO ORDER Chair Stark called the meeting to order at 5:42 p.m. MEETING MINUTES OF MAY 18, 2020 Commissioner Ricks-Maccotan moved to approve the minutes. Commissioner Scanlon seconded the motion. Motion carried, 8-0. PUBLIC COMMENT None. COMMISSIONER COMMENT Commissioner Ricks-Maccotan stated that the Federal Way Youth Action Team has developed a course comprised of licensed therapists of color to address isolation and suicidal concerns as a result COVID-19. Commissioner Sofia Mayo, the newest appointed member, introduced herself to the Human Services Commission and discussed a grant opportunity offered by the Port of Seattle. The Port is now accepting proposals for the South King County Fund’s first funding cycle. The proposal deadline is Wednesday, September 30, 2020, by noon Pacific Time. 2021-2022 HUMAN SERVICE GENERAL FUND APPLICATIO N PROCESS Although City staff was hopeful that the allocation meeting could be held in person with social distancing guidelines, in-person meetings will still be prohibited in September. As a result, Manager Bridgeford outlined a plan to break into subcommittees (3 groups consisting of 4 Commissioners) in hopes of creating an environment that allows for all Commissioners to have preliminary conversations, ask questions, and provide feedback on applications. This will also reduce the amount of time on Zoom meetings (this will remove the need for two, five hour Zoom meetings consecutively). No funding HSC August 17, 2020 Meeting Minutes Page 2 recommendations will be made during these subcommittee meetings. Coordinator Julius will reach out to Commissioners to schedule meetings. Coordinator Julius also provided updates on the evaluation process. A deadline of Friday, August 21st at 3pm was established for outstanding evaluation forms in order to move forward with the evaluation timeline outlined by Manager Bridgeford. Coordinator Julius also addressed a question received from Commissioners regarding the need for evaluation tools and comments in preparation for the September 21st allocation meeting. Coordinator agreed to connect offline with Commissioners to coordinate a time for pick-up. Commissioners were notified that City Staff will have to collect all printed materials (applications, evaluation tools, binders, etc.) after the allocation meeting. COVID-19 AND IMPACTS ON RESIDENTS Manager Bridgeford provided, in great detail, the effects of COVID-19 on Federal Way residents. While the list was not all-encompassing, it included mental health and the growing need to address both the short and long-term impacts, food resources and how community (Phenomenal SHE) and faith-based organizations have stepped up, and senior services and the mental health component of being encouraged not to go out due to seniors being high-risks. Of the impacts, housing and childcare were listed as the most imminent and pressing concern. 2ND AMENDMENT TO THE 2019 ANNUAL ACTION PLAN The City has implemented grants for small businesses with 10 employees or less. The City’s grant process will remove a lot of barriers for businesses that may not have the ability or capacity to receive federal funds from CDBG. Since the City has established another plan for businesses to access funds, staff recommends that $300,000.00 ($210,000.00 from microenterprise grants and $100,000.00 from Housing Repair) be reallocated to CDBG for rent assistance. Commissioner Ricks-Maccotan moved to recommend that City Council repurposes $300,000.00 to rent assistance. Commissioner Scanlon seconded the motion. Motion carried, 8-0. ADJOURN The meeting adjourned at 6:37 pm. NEXT MEETING Special Meeting 09/21/2020 at 3:00 pm.