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HSC Minutes 09-21-2020HSC September 21, 2020 Meeting Minutes Page 1 HUMAN SERVICES COMMISSION MINUTES September 21, 2020 COMMISSION MEMBERS PRESENT: Ken Stark (Chair) Mary Schultz Jamila Taylor (Vice Chair) Vivian Alexander Jack Walsh Sofia Mayo (alternate) Cynthia Ricks-Maccotan Betty Taylor (alternate) Katherine Festa Joseph Franco (alternate) COMMISSION MEMBERS ABSENT: Kathryn Scanlon, Anthony Pagliocco STAFF PRESENT: Sarah Bridgeford (Community Services Manager) Brittany Julius (CDBG/Human Services Coordinator) CALL TO ORDER Chair Stark called the meeting to order at 3:04 p.m. PUBLIC COMMENT None. COMMISSIONER COMMENT Commissioner Ricks-Maccotan made a couple of community announcements. The Community in Schools breakfast will continue as a virtual event due to COVID. The free event will take place October 9. This is a fundraiser/campaign and students supported from this program will speak. The Boys and Girls Club of King County, which includes the two Federal Way locations, will have their gala/auction virtually on Saturday, October 24 at 6pm. Since the event will take place virtually, it will not be capped at 400 participants. A youth that is being sponsored is from Federal Way. Commissioner Ricks-Maccotan also wanted to give thanks to the Federal Way’s Boys and Girls Club for providing childcare service for frontline workers during COVID-19. MEETING MINUTES OF AUGUST 17, 2020 Commissioner Ricks-Maccotan moved to approve the minutes. Commissioner Walsh seconded the motion. Motion carried, 6-0. REVIEW OF 2021-2022 HUMAN SERVICES GENERAL FUND (HSGF) APPLICATIONS Coordinator Julius started the review process by proving logistical information, such as number of completed applications, available funds, and available requested funds. Reviewing the three City Council adopted Humans Services Fund strategies and the number of completed applications that identified with the strategies were covered. Coordinator Julius also reviewed Commissioners conflicts of interests before Manager Bridgeford discussed the current allocation process that was modified (virtual vs. in- person meetings) due to COVID-19. HSC September 21, 2020 Meeting Minutes Page 2 In alignment with the procurement process, Commissioners reviewed applicants first based on scoring and the agencies’ identified strategy. From there, Commissioners talked through any gaps in services and equity issues before making preliminary recommendations for funding. Commissioner Walsh moved to recess for dinner at 5:04 pm. Commissioner Ricks-Maccotan seconded the motion. Motion carried, 6-0. Chair Starks commenced the meeting at 5:43 pm. Commissioner Schultz was able to join the meeting after reconvening from dinner. After reviewing the 75 complete applications, the Human Services Commission made two motions. The Commission noted the relatively flat funding for human services and that a growing population has resulted in a proportionate increase in need for social services without funding to match. The Commission put a slate of recommendations together reflecting a higher allocation with awareness that the proposed budget is already prepared at $536,000. First motion: Commissioner Walsh made a motion to recommend that if the City receives additional funding to respond to COVID-19 that a portion of the funding go to human services. Commissioner Ricks-Maccotan seconded the motion. Discussion occurred regarding whether the recommendation should be for a specific percentage of the funding or a per capita amount. Since future funding amounts are not known, it is difficult to determine the funding level that would be appropriate. Motion carried, 7- 0. Commissioner Walsh made a motion recommending council approve the preliminary recommendation for funding of $570,800.00, which is an increase to the current proposed 2021-2022 City budget. Commissioner Ricks-Maccotan seconded the motion. Motion carried, 7-0. Second motion: Commissioner Festa made a motion recommending that without a budget increase, Council approve the funding recommendations for $536,000, currently in the proposed 2021-2022 City budget. Commissioner Ricks-Maccotan seconded the motion. Motion carried, 7-0. STAFF REPORT Manager Bridgeford mentioned additional funding from the CARES Act. Although the funds were expected in May, the City is now receiving the additional funds. While this is the third round of CDBG funding via CARES, this is the second allocation for the City. This application will have a quick turnaround and funds are approximately $667,000.00. The funds will have a start date of January 2021. ADJOURN The meeting adjourned at 8:06 pm. NEXT MEETING Regular Meeting 10/19/2020 at 5:30 pm.