AG 20-922 - King County RETURN TO: ?/H �06rl,I-s oto EXT: U/2
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATINGDEPT./DIV: __ECQN4pM lC e0r
ORIGINATING STAFF PERSON: EXT: .24(1:Z- 3. DATE REQ.BY: 5
TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
,IKI OTHER X 114 G CO O M r y e,&H[,RAd'
PROJECT NAME: I rA G �.6�M7 C�$ES &r et a ry rR4 e�
NAME OF CONTRACTOR:
ADDRESS: TELEPHONE
E-MAIL: FAX:
SIGNATURE NAME: TITLE
EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
TERM: COMMENCEMENT DATE: S!C/V 4ZUF 7g COMPLETION DATE:_`��L'. 3�, 'a0y
TOTAL COMPENSATION$ /��( V. L (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LLA OR CH GE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ❑YES ❑NO 1F YES,$ PAID BY:❑CONTRACTOR❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDE
❑ PURCHASING: PLEASE CHARGE TO:
0. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
❑ P JECT MANAGER
CODIRECTOR -,3t>—Zd
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW
1. COUNCIL APPROVAL(IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMNIITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
2. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL/DATE SIGNED
❑ LAW DEPARTMENT
❑ SIGNATORY(MAYOR OR DIRECTOR)
❑ CITY CLERKkk Q m k);� _
❑ ASSIGNED AG# AG# 130-
,OMMENTS:
1/2020
MEMORANDUM
DATE: October 34, 2020
TO: Stephanie Courtney
FROM: Tim Johnson, x2412
SUBJECT: County Grant Contract
Attached is the signed agreement with King County for the Coronavirus Relief Fund.
Should you have any questions of me, I am available at your convenience.
TIM JOHNSON
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
King County
King County Coronavirus Relief Fund
Subrecipient Grant Agreement
Economic Development for Cities
1. Purpose of Agreement. This Agreement is made by and between King County, a municipal corporation
("the County')and Federal Way,a City,("Agreement")to set forth the terms and conditions under which the County
will provide Federal Way ("Recipient") with 5149,426 as a grant to be used to pay or reimburse necessary
expenditures incurred due to the COVID-19 emergency during the period of March 1, 2020 through December 30,
2020.
2. Scope of Eligible Expenditures.Grant funds may only be used to pay or reimburse eligible expenditures as
described in Attachment A ("Federal Terms"), consistent with Ordinance 19103 and as detailed in Attachment C
("Scope of Work"). No grant funds may be used to pay or reimburse costs reimbursed under any other federal or
state program.
3. Recipient Responsibilities. The grant funds provided herein are an allocation of the coronavirus relief fund,
as created in section 5001 of H.R. 748, of the CARES Act. Recipient agrees to administer the grant proceeds
consistent with this Agreement,in accordance with the applicable provisions of the CARES Act,any future applicable
guidance issued by the U.S. Department of Treasury and any other applicable federal provisions, as currently
described at Attachment A. Recipient shall provide the County with certification Attachment B that grant funds
were used for eligible expenditures.
4. Access to and Maintenance of Records. Recipient shall maintain internal controls, accounts and records,
including personnel, property, financial, and programmatic records and other such records as may be deemed
necessary by the County,consistent with Uniform Guidance as described in the Federal Terms and fora period of six
(6) years to ensure proper accounting for all grant funds and compliance with this Agreement. Recipient
acknowledges that records may be subject to disclosure under the Public Records Act,Chapter 42.56 RCW.
Recipient shall agree that the County or any duly authorized representatives,shall have,at any time and from time
to time during normal business hours, access to any work product, books, documents, papers, and records of the
Recipient which are related to this Agreement, for the purpose of inspection, audits, examinations, and making
excerpts,copies and transcriptions.
5. Audit. If Recipient expends $750,000 or more in federal awards from any and/or all sources in any fiscal
year including under this Agreement,Recipient shall procure and pay for a single audit or program-specific audit for
that fiscal year. Upon completion of each audit, Recipient shall: (i) submit to the County the reporting package
specified in OMB Super Circular 2 CFR 200.501, reports required by the program-specific audit guide(if applicable),
and a copy of any management letters issued by the auditor; (ii) submit to the County follow-up and developed
corrective action plans for all audit findings. If Recipient is a subrecipient and expends less than$750,000 in federal
awards from any and/or all sources in any fiscal year including this Agreement,Recipient shall notify the County they
did not meet the single audit requirement. Recipient shall send all single audit documentation to a,, --i ha,
6. Termination. Upon seven(7)days-notice,the County may terminate this agreement for convenience. Any
unspent grant proceeds shall be immediately returned to the County.
7. Repayment of Funds. If Recipient has unspent grant proceeds on hand as of December 30,2020,Recipient
shall return all unspent grant proceeds to the County within ten(10)calendar days.If any funds provided to recipient
were used in a manner that is not consistent or allowable as outlined in this agreement or in Attachment A"Fed
Terms", recipient shall return funds to County in the amount determined to be ineligible.
Subrecipient Grant Agreement-Economic Development to Cities Page 1 of 2
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
11 A
LA King County
8. Conflict of Interest. Recipient designees,agents,members,officers,employees,consultants,and any other
public official who exercises or who has exercised any functions or responsibilities with respect to the program
during his or her tenure,or who is in a position to participate in a decision-making process or gain inside information
with regard to the program,are barred from any interest,direct or indirect,in any grant or proceeds of the program,
or benefit there from,which is part of this Agreement at any time during or after such person's tenure.
9. Governing Laws. This Agreement shall be governed by and construed in accordance with the laws of the
State of Washington. The venue of any suit or arbitration arising under this Agreement shall be in King County,
Washington and if a lawsuit,in King County Superior Court.
10. Indemnification; Recoupment. Recipient shall, at its cost and expense, protect, defend, indemnify, and
hold harmless the County, its directors, officers, employees, and agents, from and against any and all demands,
liabilities,causes of action,costs and expenses(including attorneys'fees),claims,judgments,or awards of damages,
arising out of or in any way resulting from the acts or omissions of Recipient, its directors, officers, employees, or
agents, relating in any way to the Recipient's performance under the Agreement.These indemnification obligations
shall survive the termination of the Agreement. Recipient further agrees that it is financially responsible for and will
repay the County any and all indicated amounts following an audit exception which occurs due to Recipient's failure,
for any reason,to comply with the terms of this Agreement.
COUNTY CITY
Name:Dwight D Dively Name:Jim Ferrell
Title: Director,King County Office of Title: Mayor
Performance,Strategy,and Budget
roweuu�d by:
Signature" Signature_I �'`"`_
—nrx�.aewr
Date: Date:
10/1/2020 10/27/2020
ATTACHMENTS
A—Federal Terms
B—Certification
C—Scope of Work
Subrecipient Grant Agreement-Economic Development to Cities Page 2 of 2
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
King County
King County Coronavirus Relief Fund
Subrecipient Grant Agreement
Economic Development for Cities
ATTACHMENT A—Federal Terms&Conditions
PROVISIONS k LQUIRVD BY LAW DEEMED INSERTED.
Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be
inserted herein and the Agreement shall be read and enforced as though it were included therein,and if through
mistake or otherwise any such provision is not inserted,or is not correctly inserted,then upon application of either
party,the Agreement shall be physically amended to makes such insertion or corrections.
CORONAVIRUS RELIEF FUND,SECTION 5001 CARES ACT
The funds provided to Recipient are available under section 601(d)of the Social Security Act,as added by section
5001 of the CARES Act.
The Recipient certifies that the funds under this Agreement shall only be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to COVID-19;
2. [For governmental entities only]Were not accounted for in the budget most recently approved as of
March 27,2020. A cost meets this requirement if:
a. The cost cannot lawfully be funded using a line item,allotment,or allocation within that budget;
OR
b. The cost is for a substantially different use from any expected use of funds in such a line item,
allotment,or allocation;and
3. Were incurred during the period that begins on March 1,2020,and ends on December 30,2020.
Funds may NOT be used by governmental entities to fill shortfalls in government revenue to cover expenditures
that would not otherwise qualify under the statute. Although a broad range of uses is allowed,revenue
replacement is not a permissible use for governmental entities. The funds may only be used for operating
expenditures.
1. ELIGIBLE EXPENSES. There are six primary eligible cost categories. These cost categories and their eligible cost
sub-categories are as follows:
a. Medical expenses s..rch as:
a. COVID-19 related expenses of public hospitals,clinic,and similar facilities.
b. Expenses of establishing temporary public medical facilities and other measures to increase
COVID-19 treatment capacity,including related construction costs.
c. Costs of providing COVID-19 testing,including serological testing.
d. Emergency medical response expenses,including emergency medical transportation, related
to COVID-19.
e. Expenses for establishing and operating public telemedicine capabilities for COVID-19
related treatment.
ATTACHMENT A—Federal Terms&Conditions Page 1 of 12
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
LA King County
b. PLII:IIc health expenses such as:
a. Expenses for communication and enforcement by State,territorial, local and Tribal
governments of public health order related to COVID-19.
b. Expenses for acquisition and distribution of medical and protective supplies,including
sanitizing products and personal protective equipment,for medical personnel, police
officers,social workers,child protection services,and child welfare officers,direct service
providers for older adults and individuals with disabilities in community settings,and other
public health or safety workers in connection with the COVID-19 public health emergency.
c. Expenses for disinfection of public areas and other facilities,e.g.,nursing homes,in response
to the COVID-19 public health emergency.
d. Expenses for technological assistance to local authorities or other entities on mitigation of
COVID-19 related threats to public health and safety.
e. Expenses for public safety measures undertaken in response to COVID-19.
f. Expenses for quarantining individuals.
c. Payroll expenses for public safety, public health,health care, human services,and similar employees
whose services are substantially dedicated to mitigating or responding to the COVID-19 public health
emergency.
d. Expenses of actions to facilitate compliance with COVID-19 related public health rneasures such as:
a. Expenses for food delivery to residents,including,for example,senior citizens and other
vulnerable populations,to enable compliance with COVID-19 public health precautions.
b. Expenses to facilitate distance learning,including technological improvements,in connection
with school closings to enable compliance with COVID-19 precautions.
c. Expense to improve telework capabilities for public employees to enable compliance with
COVID-19 public health precautions.
d. Expenses of providing paid sick and paid family medical leave to public employees to enable
compliance with COVID-19 public health precautions.
e. COVID-19 related expenses of maintaining state prisons and county jails,including as it
relates to sanitation and improvement of social distancing measures,to enable compliance
with COVID-19 public health precautions.
f. Expenses for care for homeless populations provided to mitigate COVID-19 effects and
enable compliance with COVID-19 public health precautions.
e. Expenses associated with the provision of economic.sapporr in connerhon with the COVID-1.9 public
health emergency,such as:
a. Expenditures related to the provision of grants to small businesses to reimburse the costs of
business interruption caused by required closures.[Note,this is the eligible expenditure
subcategory applicable to this grant].
b. Expenditures related to a state,territorial, local or Tribal government payroll support system
for those employees whose work duties are substantially dedicated to mitigating or
responding to the COVID-19 public health emergency.
c. Unemployment insurance costs related to the COVID-19 public health emergency if such
costs will not be reimbursed by the federal government pursuant to the CARES Act or
otherwise.
f. Any other COVID-19 related expenses reasonably neeess to the function of government that
satisfy the fund's eligibility criteria.
2. INELIGIBLE EXPENSES.
Non-allowable expenditures include,but are not limited to:
a. Expenses for the state share of Medicaid.
b. Damages covered by insurance.
ATTACHMENT A—Federal Terms&Conditions Page 2 of 12
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
L1 King County
c. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to
mitigating or responding to the COVID-19 public health emergency.
d. Expenses that have been or will be reimbursed under any federal program.
e. Reimbursement to donor for donated items or services.
f. Workforce bonuses other than hazard pay or overtime.
g. Severance pay.
h. Legal settlements.
i. Expenditures prohibited under the Health and Human Services requirements outlined in the next
section.
PUBLICATIONS. Any publications(written,visual or sound)but excluding press releases,newsletters,and issue
analyses, issued by Recipient describing programs or projects funded in whole or in part with federal funds under
this Agreement,shall contain the following statements:
"This project was supported by a grant awarded by the US Department of the Treasury. Points of view in this
document are those of the author and do not necessarily represent the official position or policies of the US
Department of the Treasury."
UNIFORM GUIDANCE. The recipient understands that use of funds pursuant to this agreement must adhere to
official federal guidance issued,or issued in the future,on what constitutes an eligible expenditure and to all
requirements applicable to CRF funds including applicable requirements of 2 C.F.R. §200(specifically including 2
C.F.R. §200.303 regarding internal controls,2 C.F.R. §§200.330 through 200.332 regarding subrecipient monitoring
and management,and subpart F regarding audit requirements).
Subaward Language and Federal Clauses
Federal Award Identification (reference 2 CFR 200.330-332)
Pursuant to 2 CFR 200.330,an agency must decide to make a determination whether the scope of work falls
under a Subrecipient or Contractor relationship.
The non-Federal entity may concurrently receive Federal awards as a recipient,a subrecipient,and a contractor,
depending on the substance of its agreements with Federal awarding agencies and pass-through entities.
Therefore,a pass-through entity must make case-by-case determinations whether each agreement it makes for
the disbursement of Federal program funds casts the party receiving the funds in the role of a subrecipient or a
contractor.The Federal awarding agency may supply and require recipients to comply with additional guidance to
support these determinations provided such guidance does not conflict with this section.
(a)Subrecipients.A subaward is for the purpose of carrying out a portion of a Federal award and creates a
Federal assistance relationship with the subrecipient.Characteristics which support the classification of the
non-Federal entity as a subrecipient include when the non-Federal entity:
(1)Determines who is eligible to receive what Federal assistance;
(2)Has its performance measured in relation to whether objectives of a Federal program were met;
ATTACHMENT A—Federal Terms &Conditions Page 3 of 12
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
W King County
(3) Has responsibility for programmatic decision making;
(4)Is responsible for adherence to applicable Federal program requirements specified in the Federal
award;and
(5)In accordance with its agreement, uses the Federal funds to carry out a program for a public purpose
specified in authorizing statute,as opposed to providing goods or services for the benefit of the pass-through
entity.
(b)Contractors.A contract is for the purpose of obtaining goods and services for the non-Federal entity's
own use and creates a procurement relationship with the contractor.Characteristics indicative of a
procurement relationship between the non-Federal entity and a contractor are when the contractor:
(1)Provides the goods and services within normal business operations;
(2)Provides similar goods or services to many different purchasers;
(3) Normally operates in a competitive environment;
(4)Provides goods or services that are ancillary to the operation of the Federal program;and
(5)Is not subject to compliance requirements of the Federal program as a result of the agreement,though
similar requirements may apply for other reasons.
(c)Use of judgment in making determination. In determining whether an agreement between a pass-through
entity and another non-Federal entity casts the latter as a subrecipient or a contractor,the substance of the
relationship is more important than the form of the agreement.All of the characteristics listed above may
not be present in all cases,and the pass-through entity must use judgment in classifying each agreement as a
subaward or a procurement contract.
If the agency determines that the scope of work falls under a subrecipient relationship,all of the information
below must be included in any subaward agreement:
(i)Subrecipient agency name(which must match the City of Federal Way
name associated with its unique entity identifier);
(ii)Subrecipient agency's unique entity identifier(i.e. 612509901
DUNS);
(iii) Federal Award Identification Number(FAIN)or SLT0181
Federal;
(iv) Federal Award Date; March 1,2020 through December 30,2020
(v)Subrecipient agency Period of Performance Start and March 1,2020 through December 30,2020
End Date;
(vi)Amount of Federal Funds Obligated to the $149,426
subrecipient agency by this action;
(vii)Total Amount of Federal Funds Obligated to the $149,426
subrecipient agency;
(viii)Total Amount of the Federal Award committed to $149,426
the subrecipient;
ATTACHMENT A—Federal Terms&Conditions Page 4 of 12
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
King County
(ix) Federal award project description,as required to be Coronavirus Relief—Support to King County
responsive to the Federal Funding Accountability and cities for economic relief and recovery activities
Transparency Act(FFATA) needed because of impacts of novel
coronavirus.
(x) Name of Federal awarding agency, pass-through Department of the Treasury,
entity, and contact information for awarding official King County
Dwight Dively, Director of Performance,
Strategy,and Budget
4i.E- : ariinrr.: hinccourtt'.gov
(xi)CFDA Number and Name;the pass-through entity 21.019-Coronavirus Relief Fund
must identify the dollar amount made available under
each Federal award and the CFDA number at time of
disbursement;
(xii) Identification of whether the award is R&D;and No
(xiii)Indirect cost rate for the Federal Award N/A-Not eligible or billable_
Is the agency a subrecipient for the purposes of this Yes
agreement?
The subawardee must be in compliance with the below and must note the required information in their subaward
agreements:
(1) A requirement that the subrecipient permit the pass-through entity and auditors to have access to the
subrecipient's records and financial statements as necessary for the pass-through entity to meet the
requirements of this part;and
(2) Appropriate terms and conditions concerning closeout of the subaward.
(3) All requirements imposed by the pass-through entity on the subrecipient so that the Federal award is used in
accordance with Federal statutes,regulations and the terms and conditions of the Federal award;
(4) Any additional requirements that the pass-through entity imposes on the subrecipient in order for the pass-
- through entity to meet its own responsibility to the Federal awarding agency including identification of any
required financial and performance reports;
(5) Evaluate each subrecipient's risk of noncompliance with Federal statutes, regulations,and the terms and
conditions of the subaward for purposes of determining the appropriate subrecipient monitoring described in
paragraphs(d)and(e)of this section,which may include consideration of such factors as:
(a)The subrecipient's prior experience with the same or similar subawards;
(b)The results of previous audits including whether or not the subrecipient receives a Single Audit in
accordance with Subpart F—Audit Requirements of this part,and the extent to which the same or similar
subaward has been audited as a major program;
(c)Whether the subrecipient has new personnel or new or substantially changed systems;and
(d)The extent and results of Federal awarding agency monitoring(e.g.,if the subrecipient also receives
Federal awards directly from a Federal awarding agency).
ATTACHMENT A—Federal Terms&Conditions Page 5 of 12
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
King County
(6)Consider imposing specific subaward conditions upon a subrecipient if appropriate as described in §200.207
Specific conditions.
(7)Monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized
purposes,in compliance with Federal statutes, regulations,and the terms and conditions of the subaward;and
that subaward performance goals are achieved. Pass-through entity monitoring of the subrecipient must include:
(a) Reviewing financial and performance reports required by the pass-through entity.
(b) Following-up and ensuring that the subrecipient takes timely and appropriate action on all deficiencies
pertaining to the Federal award provided to the subrecipient from the pass-through entity detected through
audits,on-site reviews,and other means.
(c) Issuing a management decision for audit findings pertaining to the Federal award provided to the
subrecipient from the pass-through entity as required by§200.521 Management decision.
(8)Depending upon the pass-through entity's assessment of risk posed by the subrecipient(as described in
paragraph (b)of this section),the following monitoring tools may be useful for the pass-through entity to ensure
proper accountability and compliance with program requirements and achievement of performance goals:
(a) Providing subrecipients with training and technical assistance on program-related matters;and
(b)Performing on-site reviews of the subrecipient's program operations;
(c)Arranging for agreed-upon-procedures engagements as described in §200.425 Audit services.
(9)Verify that every subrecipient is audited as required by Subpart F—Audit Requirements of this part when it is
expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded
the threshold set forth in §200.501 Audit requirements.
(10)Consider whether the results of the subrecipient's audits,on-site reviews,or other monitoring indicate
conditions that necessitate adjustments to the pass-through entity's own records.
(11)Consider taking enforcement action against noncompliant subrecipients as described in §200.338 Remedies
for noncompliance of this part and in program regulations.
HEALTH AND HUMAN SERVICES
As applicable(specifically including to any expenditure funded with coronavirus relief funds or public health funds),
the Contractor or Recipient(herein each referred to as"Contractor")shall adhere to the Uniform Administrative
Requirements,Cost Principles,and Audit Requirements for HHS awards as codified in 45 CFR Part 75 effective
December 26,2014,the HHS Grants Policy Statement,and the Contract Provisions below.
APPENDIX II TO 45 CFR 75—CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL
AWARDS
In addition to other provisions required by the HHS agency or non-Federal entity,all contracts made by the non-
Federal entity under the Federal award must contain provisions covering the following,as applicable.
ATTACHMENT A—Federal Terms&Conditions Page 6 of 12
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
King County
ON
The following statutory provisions also apply:
General Provisinns in FY 2020 Consolidated Ai)I3ropriation
(PL 116-94, December 20,2019,133 Stat 2534—Division A,Title V)
1. EXECUTIVE PAY
The Contractor agrees that none of the funds paid through this contract shall be used to pay the salary of an
individual,through a grant or other extramural mechanism,at a rate in excess of Executive Level II.
(Sec.202)
2. GUN CONTROL ADVOCACY
The Contractor agrees that none of the funds paid through this contract may be used,in whole or in part,to
advocate or promote gun control.
(Sec.210)
3. LOBBYING
(a)The Contractor agrees that none of the funds paid through this contract shall be used,other than for normal
and recognized executive-legislative relationships,for publicity or propaganda purposes,for the preparation,
distribution,or use of any kit,pamphlet, booklet, publication,electronic communication,radio,television,or video
presentation designed to support or defeat the enactment of legislation before the Congress or any State or local
legislature or legislative body,except in presentation to the Congress or any State or local legislature itself,or
designed to support or defeat any proposed or pending regulation,administrative action,or order issued by the
executive branch of any State or local government,except in presentation to the executive branch of any State or
local government itself.
(b)The Contractor agrees that none of the funds paid through this contract shall be used to pay the salary or
expenses of any grant or contract recipient,or agent acting for such recipient, related to any activity designed to
influence the enactment of legislation,appropriations, regulation,administrative action,or Executive order
proposed or pending before the Congress or any State government,State legislature or local legislature or
legislative body,other than for normal and recognized executive-legislative relationships or participation by an
agency or officer of a State,local or tribal government in policymaking and administrative processes within the
executive branch of that government.
(c)The prohibitions in subsections(a)and(b)shall include any activity to advocate or promote any proposed,
pending or future Federal,State or local tax increase,or any proposed, pending,or future requirement or
restriction on any legal consumer product,including its sale or marketing,including but not limited to the advocacy
or promotion of gun control.
(Sec.503)
4. ABORTIONS
(a)The Contractor agrees that none of the funds paid through this contract,and none of the funds in any trust
fund paid through this contract,shall be expended for any abortion.
(b)The Contractor agrees that none of the funds paid through this contract,and none of the funds in any trust
fund paid through this contract,shall be expended for health benefits coverage that includes coverage of abortion.
(c)The term"health benefits coverage"means the package of services covered by a managed care provider or
organization pursuant to a contract or other arrangement.
(Sec.506)
5. LIMITATIONS ON ABORTION FUNDING PROHIBITIONS
ATTACHMENT A—Federal Terms&Conditions Page 7 of 12
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
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(a)The limitations established in the preceding section shall not apply to an abortion—
(1)if the pregnancy is the result of an act of rape or incest;or
(2)in the case where a woman suffers from a physical disorder, physical injury,or physical illness,including a
life-endangering physical condition caused by or arising from the pregnancy itself,that would,as certified by a
physician, place the woman in danger of death unless an abortion is performed.
(b)Nothing in the preceding section shall be construed as prohibiting the expenditure by a State, locality,entity,or
private person of State, local,or private funds(other than a State's or locality's contribution of Medicaid matching
funds).
(c)Nothing in the preceding section shall be construed as restricting the ability of any managed care provider from
offering abortion coverage or the ability of a State or locality to contract separately with such a provider for such
coverage with State funds(other than a State's or locality's contribution of Medicaid matching funds).
(d)(1)The Contractor agrees it will not subject any institutional or individual health care entity to discrimination on
the basis that the health care entity does not provide,pay for,provide coverage of,or refer for abortions.
(2)In this subsection,the term"health care entity"includes an individual physician or other health care
professional,a hospital,a provider-sponsored organization,a health maintenance organization,a health
insurance plan,or any other kind of health care facility,organization,or plan.
(Sec.507)
6. EMBRYO RESEARCH
(a)The Contractor agrees that none of the funds paid through this contract may be used for—
(1)the creation of a human embryo or embryos for research purposes;or
(2)research in which a human embryo or embryos are destroyed,discarded,or knowingly subjected to risk of
injury or death greater than that allowed for research on fetuses in utero under 45 CFR 46.204(b)and section
498(b)of the Public Health Service Act(42 U.S.C.289g(b)).
(b) For purposes of this section,the term"human embryo or embryos" includes any organism,not protected as a
human subject under 45 CFR 46 as of December 20,2019,that is derived by fertilization,parthenogenesis,cloning,
or any other means from one or more human gametes or human diploid cells.
(Sec.508)
7. PROMOTION OF LEGALIZATION OF CONTROLLED SUBSTANCES
(a)The Contractor agrees that none of the funds paid through this contract may be used for any activity that
promotes the legalization of any drug or other substance included in schedule I of the schedules of controlled
substances established by section 202 of the Controlled Substances Act except for normal and recognized
executive-congressional communications.
(b)The limitation in subsection(a)shall not apply when there is significant medical evidence of a therapeutic
advantage to the use of such drug or other substance or that federally sponsored clinical trials are being conducted
to determine therapeutic advantage.
(Sec.509)
8. DISTRIBUTION OF INTENTIONALLY FALSE INFORMATION
The Contractor agrees that none of the funds paid through this contract may be used to disseminate information
that is deliberately false or misleading.
ATTACHMENT A—Federal Terms &Conditions Page 8 of 12
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
King County
(Sec.515(b))
9. PORNOGRAPHY
(a)The Contractor agrees that none of the funds paid through this contract may be used to maintain or establish a
computer network unless such network blocks the viewing,downloading,and exchanging of pornography.
(b)Nothing in subsection (a)shall limit the use of funds necessary for any Federal,State,tribal,or local law
enforcement agency or any other entity carrying out criminal investigations,prosecution,or adjudication activities.
(Sec.520)
10. ACORN OR ITS AFFILIATES OR SUBSIDARIES
The Contractor agrees that none of the funds paid through this contract may be provided to the Association of
Community Organizations for Reform Now(ACORN),or any of its affiliates,subsidiaries,allied organizations,or
successors.
(Sec.521)
11. NEEDLE EXCHANGE
The Contractor agrees that none of the funds paid through this contract shall be used to purchase sterile needles
or syringes for the hypodermic injection of any illegal drug:Provided,That such limitation does not apply to the use
of funds for elements of a program other than making such purchases if the relevant State or local health
department,in consultation with the Centers for Disease Control and Prevention,determines that the State or
local jurisdiction,as applicable,is experiencing,or is at risk for,a significant increase in hepatitis infections or an
HIV outbreak due to injection drug use,and such program is operating in accordance with State and local law.
(Sec.527)
GOVERNMENT-WIDE GENERAL PROVISIONS
(PL 116-93,December 20,2019,133 Stat 2317—Division C,Title VII)
12. PROPAGANDA
The Contractor agrees that none of the funds paid through this contract shall be used directly or indirectly,
including by subcontractors,for publicity or propaganda purposes within the United States not heretofore
authorized by the Congress.
(Sec.718)
13. PRIVACY ACT
The Contractor agrees that none of the funds paid through this contract maybe used in contravention of section
552a of title 5,United States Code(popularly known as the Privacy Act),and regulations implementing that
section.
(Sec.732)
14. CONFIDENTIALITY AGREEMENTS
(a)The Contractor agrees that it will not require employees or subcontractors seeking to report fraud,waste,or
abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such
employees or subcontractors from lawfully reporting such waste,fraud,or abuse to a designated investigative or
law enforcement representative of a Federal department or agency authorized to receive such information.
(b)The limitation in subsection(a)shall not contravene requirements applicable to Standard Form 312, Form 4414,
or any other form issued by a Federal department or agency governing the nondisclosure of classified information.
(Sec.742)
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Lei King County
15. NONDISCLOSURE AGREEMENTS
These provisions are consistent with and do not supersede,conflict with,or otherwise alter the employee
obligations, rights,or liabilities created by existing statute or Executive order relating to(1)classified information,
(2)communications to Congress,(3)the reporting to an Inspector General of a violation of any law, rule,or
regulation,or mismanagement,a gross waste of funds,an abuse of authority,or a substantial and specific danger
to public health or safety,or(4)any other whistleblower protection.The definitions, requirements,obligations,
rights,sanctions,and liabilities created by controlling Executive orders and statutory provisions are incorporated
into this agreement and are controlling.
(Sec.743)
16. UNPAID FEDERAL TAX LIABILTY
The Contractor agrees that it does not have any unpaid Federal tax liability that has been assessed,for which all
judicial and administrative remedies have been exhausted or have lapsed,and that is not being paid in a timely
manner pursuant to an agreement with the authority responsible for collecting the tax liability, unless a Federal
agency has considered suspension or debarment of the Contractor and has made a determination that this further
action is not necessary to protect the interests of the Government.
The Contractor agrees it will not subcontract with any corporation that has any unpaid Federal tax liability that has
been assessed,for which all judicial and administrative remedies have been exhausted or have lapsed,and that is
not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax
liability,unless a Federal agency has considered suspension or debarment of the corporation and has made a
determination that this further action is not necessary to protect the interests of the Government.
(Sec.744)
17. CRIMINAL FELONY LIMITATION
The Contractor agrees that it was not convicted of a felony criminal violation under any Federal law within the
preceding 24 months,-unless a Federal agency has considered suspension or debarment of the corporation and has
made a determination that this further action is not necessary to protect the interests of the Government.
The Contractor agrees it will not subcontract with any that was convicted of a felony criminal violation under any
Federal law within the preceding 24 months,unless a Federal agency has considered suspension or debarment of
the corporation and has made a determination that this further action is not necessary to protect the interests of
the Government.
(Sec.745)
OTHER APPROPRIATION PROVISIONS
18. CHIMPANZEES
The Contractor agrees that none of the funds paid through this contract shall be used on any project that entails
the capture or procurement of chimpanzees obtained from the wild.
(42 U.S.C.289d note)
Other Statutory Provisions
19. TRAFFICKING IN PERSONS
This contract is subject to the requirements of Section 106(g)of the Trafficking Victims Protection Act of 2000,as
amended(22 U.S.C.7104)
(a)The Contractor,Contractor's employees,and any subcontractors or subcontractors'employees may not:
(1)Engage in severe forms of trafficking in persons during the period of time that the contract that this
contract is in effect;
ATTACHMENT A—Federal Terms&Conditions Page 10 of 12
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King County
(2)Procure a commercial sex act during the period of time that this contract is in effect;or
(3)Use forced labor in the performance of this contract or subcontracts.
(b)Violations of the prohibitions in paragraph (a)include—
(1)Those committed by the Contractor;or
(2)Those committed by the Contractor's employee or a subcontractor through conduct that is either-
i.Associated with performance of this contract;or
ii.Imputed to the Contractor or subcontractor using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to
Agencies on Governmentwide Debarment and Suspension (Nonprocurement),"as implemented by our
agency at 2 CFR part 376.
(c)The Contractor must inform King County immediately of any information it receives from any source alleging a
violation of paragraph (a).
(d) Definitions. For purposes of this contract:
(1)"Employee" means either:
L An individual employed by you or a subrecipient who is engaged in the performance of the project or
program under this award;or
ii.Another person engaged in the performance of the project or program under this award and not
compensated by you including, but not limited to,a volunteer or individual whose services are
contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.
(2)"Forced labor" means labor obtained by any of the following methods:the recruitment,harboring,
transportation, provision,or obtaining of a person for labor or services,through the use of force,fraud,or
coercion for the purpose of subjection to involuntary servitude,peonage,debt bondage,or slavery.
(3)"Severe forms of trafficking in persons,""commercial sex act,"and"coercion" have the meanings given at
section 103 of the NPA,as amended(22 U.S.C.7102).
(Section 106(g)of the Trafficking Victims Protection Act of 2000,as amended(22 U.S.C.7104))
20. WHISTLEBLOWER PROTECTIONS
The Contractor is hereby given notice that the 48 CFR section 3.908, implementing section 828,entitled"Pilot
Program for Enhancement of Contractor Employee Whistleblower protections,"of the National Defense
Authorization Act(NDAA)for Fiscal Year(FY)2013(Pub. L.112-239,enacted January 2,2013)applies to this
contract.
21. HUMAN SUBJECTS PROTECTIONS
If any activities under this contract will involve human subjects in any research activities,the Contractor must
provide satisfactory assurance of compliance with the participant protection requirement of the HHS/OASH Office
of Human Research Protection (OHRP)prior to implementation of those research components.This assurance
should be submitted to the OHRP in accordance with the appropriate regulations.
22. FRAUD,ABUSE AND WASTE
The HHS Inspector General accepts tips and complaints from all sources about potential fraud,waste,abuse,and
mismanagement in Department of Health and Human Services'programs.
ATTACHMENT A—Federal Terms&Conditions Page 11 of 12
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LM King County
ATTACHMENT A—Federal Terms &Conditions Page 12 of 12
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L9 King County
King County Coronavirus Relief Fund
Subrecipient Grant Agreement
Economic Development for Cities
ATTACHMENT B—Certification
I,Jim Ferrell,am the Mayor of the City of Federal Way,and I certify that:
1. 1 have authority and approval from the governing body on behalf of City of Federal Way to accept proceeds from
the County per the Agreement for COVID-19 Relief Funds by and between the County and City of Federal Way
from the County's allocation of the Coronavirus Relief Fund as created by section 5001 of H.R.748,the
Coronavirus Aid, Relief,and Economic Security Act("CARES Act")for eligible expenditures included on the
corresponding invoice voucher for report period [March 1, 2020 through December 30,2020].
2. 1 understand that as additional federal guidance becomes available,a contract amendment to the agreement
between the County and City of Federal Way may become necessary and agree to execute necessary
amendments.
3. 1 understand the County will rely on this certification as a material representation in processing this
reimbursement.
4. 1 certify the use of funds submitted for reimbursement from the Coronavirus Relief Fund under this contract
were used only to cover those costs that:
a. Are necessary expenditures incurred due to the public health emergency with respect to COVID-19;
b. Were not accounted for in the budget must recently approved as of March 27,2020 for[THIS
CERTIFICATION REQUIRED ONLY OF LOCAL GOVERNMENT];
c. Were incurred during the period that begins on March 1,2020,and ends on December 30,2020.
5. 1 understand the use of funds pursuant to this certification must adhere to official federal guidance issued or to
be issued on what constitutes a necessary expenditure. We have reviewed the guidance established by U.S.
Department of the Treasury as described in Attachment A to the Agreement and certify costs meet the required
guidance. Any funds expended by the City of Federal Way or its subcontractor or subrecipients in a manner that
does not adhere to official federal guidance shall be returned to the County.
6. 1 understand the City of Federal Way receiving funds pursuant to this certification shall retain documentation of
all uses of the funds,including but not limited to invoices and/or sales receipts in a manner consistent with
§200.333 Retention requirements for records of 2 CFR 200 Uniform Administrative Requirements,Cost
Principles,and Audit Requirements for Federal Awards(Uniform Guidance). Such documentation shall be
produced to the County upon request and may be subject to audit by the State Auditor.
7. 1 understand any funds provided pursuant to this certification cannot be used for expenditures for which the
City of Federal Way has received any other emergency COVID-19 supplemental funding whether state,federal
or private in nature,for that same expense.
I certify that I have read the above certification and my statements contained herein are true and correct to the
best of my knowledge.
Jim Ferrell
Printed Name Signature
10/27/2020
Mayor
Title Date
ATTACHMENT B—Certification Page 1 of 1
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
ATTACHMENT C:
MEMORANDUM
DATE: September 15, 2020
TO: Jim Ferrell
FROM: Tim Johnson
SUBJECT:Amendment Scope of Work, King County COVID-19 Grant
Below find outline on the Scope of Work for the King County COVID-19 Grant
Financial Counseling Support for Vulnerable Communities impacted by COVID-19;$90,000
Financial counseling to address and support the needs of low income Federal Way and south King
County residents with COVID-19 issues related to rent, childcare credit scores, e.g., problems created by
late payments dealing with creditors, etc.
The effort is to provide financial counseling to the low-income individuals, retirees, and young people.
There are nearly 14,000 single parents and children in Federal Way. This program would coincide with
the City's efforts deploying$700,000 to residents for rent assistance and childcare support.
Recommend entering into an agreement with the organization, Sound Outreach. They would provide
assistance to address issues of residents such as rent and childcare expenditures impacted by COVID,
specifically created by job loss.
The Return of Amateur Sports in a COVID-19 Environment,$20,000
A study and road map to be used and shared with organizations and sports venue operators in Federal
Way and the surrounding communities due to a post COVID-19 environment. Examples of events
include:
W Husky Invitational,Swim meet-December
s Washington Open,Swim meet-January
Northwest Conference Men's and Women's Swimming Championships-February
• PAC-12 Men's and Women's Swimming and Diving Championships
• NCAA Div. III Men's and Women's National Swimming Championships
• Insight to assist Federal Way Little League for 2021
• Insight for Federal Way Knights Baseball Tournament for 2021
• Insight for DESNA Cup Soccer Tournament for 2021
• Insight for youth soccer; adult and youth softball/fast-pitch and lacrosse at City Parks
• Northwest Women's Open (Golf Tournament)for 2021
Recommend enter into an agreement with the Seattle Sports Commission to research and identify
actions that venue operators,tournament directors and the Host City(Federal Way) need to prepare for
to present a variety of amateur sports activities in 2021. Using insight from the pro teams, along with
amateur sports sanctioning bodies along with directives from King County Public Health, the research
will provide a roadmap for addressing marketing and branding issues from accommodations through
hospitality, to efforts venues and information for parents, spectator, athletes, coaches and tournament
directors.
DocuSign Envelope ID:73D23336-F258-4FFB-8FC4-4AE38FAEAB4D
For example, will venues need additional staffing to implement new safety protocols? What expenses
for insurance and risk management should venues plan for?Will new equipment be needed? Increased
sanitation expenses?
Create a path that prioritizes the health and safety of fans—with or without a vaccine. Protocols must
align with the mandates from the governor's office and those already adapted by professional sports
leagues.
1. What do the venues/arenas need to do to reopen?
What is the level of risk? How can that risk be measured and mitigated?
2. What are the guidelines for travel, lodging, and mass transit?
3. How can the fan experience be improved and enhanced?What are potential value added
elements of the experience?
4. What is the anticipated timeline and what can be done in the meantime to bring sporting events
into the area?
5. How should organizations invest time and resources?
6. How do marketing and communications teams need to respond?
Amplified use of digital customer service centers?Communication and education for fans
regarding new arena protocols, influencing and changing fan opinions and behaviors.
7. How can we collectively capitalize on opportunities for innovation?
ENHANCING THE VISITOR EXPERIENCE IN A COVID-19 ENVIRONMENT,$20,000
The Hospitality Education &Tourism Training("NETT")online program will further the goal of providing
information on City assets and tourism venues for front-line employees of Federal Way.
This activity supports the following venues:
• Wild Waves
• Weyerhaeuser King County Aquatic Center
• Pacific Bonsai Museum
• Performing Arts and Event Center
• Rhododendron Species Botanical Garden
• PowellsWood Garden
Research will be performed on the production of an online HETT program that informs front-line staff
("participants")on local tourism attractions and venues in Federal Way to support the previous 1 million
tourists who visit Federal way annually.
Use King County grant as a match to support the existing Lodging Tax Advisory Committee financial
support of$20,000 for implementation of the online hospitality and training program. Again, Tourism
program for training frontline employees at hotels and restaurants in preparation of these major events
related to available services and tourism venues for guests under the cloud of COVID-19.
Recommend entering into an agreement with the Greater Federal Way Chamber of Commerce.
Tourism to continue the program but(online training)for frontline employees at hotels and restaurants
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in preparation of these major events related to available services and tourism venues for guests under
the cloud of COVID-19.
City Staff&PPE
Recommendation for remaining amount of$19,000 would be used for city staff for implementation and
acquisition of PPE.