AG 20-914 - Angels4Ever Daycare�l RETURN TO: Brittany Julius EXT: 253-326-1227
l CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATING DEPT./DIV: COMMUNITY SERVICES
2. ORIGINATING STAFF PERSON: SARAH BRIDGEFORD EXT: 2650 3. DATE REQ. BY. 11/2/2020
TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/ CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
❑ OTHER CARES ACT FUNDS CHILD CARE PROVIDER GRANT AGREEMENT
5. PROJECT NAME: CARES ACT FUNDS CHILD CARE PROVIDER GRANT AGREEMENT - Venishia Cooper DBA Anlels4Ever Daycare
6. NAME OF CONTRACTOR: VENISHIA COOPER DBAANGELS4EVER DAYCARE
ADDRESS: 30236 3RD COURT S. FEDERAL WAY, WA 98003
E-MAIL: ANGELS4EVER06na,GMAIL.COM
SIGNATURE NAME: VENISHIA COOPER
TELEPHONE 253-880-8941
FAX:
TITLE
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: UPON CONTRACT EXECUTION COMPLETION DATE: 11/10/2020
TOTAL COMPENSATION $ NOT To ExcEED -6.000 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ❑ YES ❑ NO IF YES, $
RETAINAGE: RETAINAGE AMOUNT:
PAID BY: ❑ CONTRACTOR ❑ CITY
❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDEI
❑ PURCHASING: PLEASE CHARGE TO: 001-1800-990-518-10-490; 267662-25060—Project code
10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
❑ PROJECT MANAGER SJB 10/29/2020
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
It LAW
DK 11-4-2020
11. COUNCIL APPROVAL (IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE:
SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
WTIAL 1 DATE IGNED
❑ LAW DEPARTMENT 1
�NATORY (MAYOR OR DIRECTOR) 1 j `-1 N7 `—
❑ CITY CLERK \01 �wj-
0 ASSIGNED AG# AG#
COMMENTS:
1/2020
CITY OF
Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
tvww cityoffederalway. com
CARES ACT FUNDS CHILD CARE PROVIDER GRANT AGREEMENT
WITH
VENISHIA COOPER DBA ANGELS4EVER DAYCARE
This Grant Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and Venishia Cooper DBA Angels4Ever Daycare, a Washington sole proprietor
("Grantee"). The City and Grantee (together "Parties") are located and do business at the below addresses
which shall be valid for any notice required under this Agreement:
VENISHIA COOPER
DBA ANGELS4EVER DAYCARE:
Venishia Cooper
30236 3rd Court South
Federal Way, WA 98003
(253) 880-8941 (telephone)
com
The Parties agree as follows:
CITY OF FEDERAL WAY:
Sarah Bridgeford
33325 8th Ave. S.
Federal Way, WA 98003-6325
(253) 835-2650 (telephone)
(253) 835-2609 (facsimile)
sarah.bridgeford@cityoffederalway.com
1. TERM. This agreement contemplates a one-time grant of funds to the Grantee under the conditions
described herein. Grantee will submit all required documentation for payment by no later than November 10,
2020.
2. CONDITIONS OF GRANT
2.1 Warranties. The Grantee warrants the following, which are pre -requisites for grant eligibility:
a) Grantee operates a business physically located within the political boundaries of the City
of Federal Way;
b) Grantee maintains a current City of Federal Way business license;
c) Grantee has paid all taxes and government fees due up to the date of execution of this
grant agreement;
d) Grantee (check one)
❑ Grantee is not the recipient of other state or federal funding made available as a
response to the COVID-19 pandemic
® Grantee has received other state of federal funding made available as a response
to the COVID-19 pandemic and:
® Has incurred and has documentation of COVID-19 related expenses equal
to or in excess of the cumulative total of all funding received
® Agrees to provide financial documentation for funds requested as part of
this Agreement
® Affirms that the Grantee has not and will not accept funds from multiple
sources for the same costs.
e) Grantee's net revenues do not exceed more than $1.5 million per year; and
f) Grantee will provide required supporting financial documentation and receipts for
requested funds; and
CARES ACT BUSINESS GRANT AGREEMENT - 1 -
7/2020
4! CITY OF
AN
, -S,� Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway com
g) Due to COVID-19, Grantee business (check all that apply):
❑ Was required by state or local order to close
❑ Was forced to lay off employees due to reduced patronage
® Incurred COVID-19 related expenses including PPE
® Experienced 10-50% lost revenue
❑ Experienced over 50% lost revenue
2.2 Use of Funds: Grantee affirms that grant funds will be used to reimburse expenses for the following
purposes and that all expenses the Grantee is requesting funds for are related to COVID-19:
a) Mortgage or Rent - calculated by the percentage of the home used for child care service to
non -family members
b) Personal Protection Equipment
c) Insurance - calculated by the percentage of the home used for child care services to non -
family members
d) Utilities - calculated by the percentage of the home used for child care services to non -
family members
e) Marketing
f) Payroll
3. TERMINATION. Should any of the conditions described in section 2. 1, above, not be met, the City
may recover all disbursed grant funds and terminate this agreement.
4. GRANT AMOUNT.
4.1 Amount. In order to promote healthy economic activity in the City and in response to the losses
Grantee has incurred due to the COVID-19 pandemic, the City shall provide a grant to the Grantee in an amount
not to exceed Six Thousand and 00/100 Dollars ($6,000.00).
4.2 Supporting Documentation. Supporting financial documentation and receipts must be produced
to the City prior to payment of the grant funds to Grantee.
4.2 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment
under this Agreement for any fiscal period, the City will not be obligated to make payments under this
agreement.
5. RECORDS RETENTION.
5.1 Scope of Records. The Grantee shall maintain accounts and records including financial records
pertaining to this Agreement.
5.2 Time for Retention of Records. Records required to be maintained in subsection 5.1 shall be maintained
for a period of six (6) years after payment of the grant funds.
6. FAITH -BASED ACTIVITIES.
6.1 Grantees that are religious or faith -based are eligible on the same basis as any other organization. The
Grantee warrants that it will not engage in inherently religious activities, such as worship, religious instruction,
CARES ACT BUSINESS GRANT AGREEMENT -2-
7/2020
2-
7/2n20
CITY OF CITY HALL
A. Feclera 11111ay Feder 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www.cityoffederalway.com
or proselytization as part of the child care supported with these grant funds.
CARES ACT BUSINESS GRANT AGREEMENT
7/2020
-3-
CITY OF CITY HALL
Federa Way 8th Avenue South
Feder
Federal Way, WA 98003-6325
(253) 835-7000
www cityoffederalway. com
7. INDEMNIFICATION.
7.1 Grantee Indemnification. The Grantee agrees to release indemnify, defend, and hold the City, its
elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from
any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments,
awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or
litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents,
licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the
performance of this Agreement, except for that portion of the claims caused by the City's sole negligence.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the
event of liability for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the .Grantee and the City, the Grantee's liability hereunder shall be
only to the extent of the Grantee's negligence. Grantee shall ensure that each sub -Grantee shall agree to defend
and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and
volunteers to the extent and on the same terms and conditions as the Grantee pursuant to this paragraph. The
City's inspection or acceptance of any of Grantee's work when completed shall not be grounds to avoid any of
these covenants of indemnification.
7.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Grantee
waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51
RCW, solely for the purposes of this indemnification. Grantee's indemnification shall not be limited in any way
by any limitation on the amount of damages, compensation or benefits payable to or by any third party under
workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further
acknowledge that they have mutually negotiated this waiver.
7.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Grantee, its
officers, directors, shareholders, partners, employees, agents, representatives, and sub- contractors harmless
from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings,
judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs,
and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective
agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent
solely caused by the negligent acts, errors, or omissions of the City.
7.4 Survival. The provisions of this Section shall survive the expiration or termination of this
Agreement with respect to any event occurring prior to such expiration or termination.
8. GENERAL PROVISIONS.
8.1 Interpretation and Modification. This Agreement contains all of the agreements of the Parties
with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements,
whether oral or written, shall be effective for any purpose. Any provision of this Agreement that is declared
invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and
such other provisions shall remain in full force and effect. No provision of this Agreement, including this
provision, may be amended, waived, or modified except by written agreement signed by duly authorized
representatives of the Parties.
CARES ACT BUSINESS GRANT AGREEMENT -4-
7/2020
4-
7/2020
CITY OF CITY HALL
AIIII
Federal Inlay 33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. crtyaPfederahvay com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY:
J. Ryan Call, City Attorney
DATE: r]
VENISHIA COOPER DBA
ANGELS4EVER DAYCARE:
By: _�&,4410,k�
Printed Name:
Title: DU,,nu
DATE:
STATE OF WASHINGTON)
ss.
COUNTY OF V,}
APPROVED AS TO FORM:
On this day personally appeared before me, L t� , to me known to be
the individual described in and who executed the foregoing instrumdnt, and on oath swore that he/she/they
executed the foregoing instrument as his/her/their free and voluntary act and deed for the uses and purposes
therein mentioned.
GIVEN my hand and official seal this la .day of &V , 20A0 pp
WiLHELMINA ALGERIA DANIEL Notary's signature
1�1OTA RY Pi_C Notary's printed name i �1,e. ro i� avi L e.4
STATE OF WAST- i :. TON
License Number 62'7 Notary Public in and for the State of Washington.
My Commission Expires November 6, 2022 My commission expires
-----------------
CARES ACT BUSINESS GRANT AGREEMENT -5-
J.
5-