AG 20-956 - WTSC RETURN TO: EX1':
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: PD _
2. ORIGINATING STAFF PERSON: Lynette Allen/Brigham Schulz EXT: 6701 _ 3. DATE REQ.BY: ASAP
4. TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROf=ESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL,ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
LEI OTHER Grant
5. PROJECT NAME: Washington Traffic Safety Commission LEL Program
6, NAME OF CONTRACTOR: WTSC
ADDRESS: 621 8th Ave SE#409,Olympia,WA 98501 TELEPHONE 360-725-9888
E-MAIL:mgonzalez@wtsc.wa.gov Manny Gonzalez FAX:
SIGNATURE NAME: TITLE
7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES A PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: October 1,2020 COMPLETION DATE: September 30,2021
9. TOTAL COMPENSATION$City will receive$1,500 (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
RE]N/IBURSA13LE EXPENSE:❑YES ONO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ®YES ONO IF YES,$ PAID BY:❑CONTRACTOR❑CITY
RETAINAGE: RETA IN AGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
A PURC14ASING: PLEASE CHARGE TO: N/A
10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED
A PROJECT MANAGER
A DIRECTOR Andy Hwang
❑ RISK MANAGEMENT (IF APPLICABLE)
A LAW DK 10-26-2020
11. COUNCI L APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENTTOVENDOR/CONTRACTOR DATE SENT: DATEREC'D:
❑ AT'TACH: SIGNATURE AUTHORITY. INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL/DATE SIGNED
❑ LAW DEPARTMENT
❑ SIGNATORY(MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG# Abr
COMMENTS:
2/2017
Vendor Contract
WEMS
� v:° Brigham Schulz
Federal Way Police Department
2021-Su b-grants-4108-Region 7/8 LEL-Federal Way
Application Year: 2021
Summary
Authorizing Official
Authorizing Official (Person with contracting authority)
First Name: Andy Last Name: Hwang
Title: Address: 33325 8th Avenue
Chief South
City: Federal Way State: Washington
Zip Code: 98003 Phone#: 253-835-6743
Email Address: andy.hwang@cityoffederalway.com
Contract Details
Contract Name: Region 7/8 LEL-Federal Way
Description: Contract between WTSC and AGENCY for LEL support services.
Approved Start Date: 10/01/2020
Approved End Date: 09/30/2021
Contract Amount:
Populated by entering
the individual costs into $1,500.00
the budget under
Project Costs table.
Attachments:
Scope of Work: Problem Statement:
The Law Enforcement Liaison (LEL) program provides an opportunity for the WTSC
to work with state and local organizations to develop and implement statewide
initiatives focusing on traffic safety education and culture change. The frequency of
page 1 of 5
Vendor Contract
Brigham Schulz
WEMS Federal Way Police Department
2021-Sub-grants-4108-Region 718 LEL-Federal Way
contact with local law enforcement is important to help facilitate their cooperation in
achieving the Washington State Traffic Safety Commission's (WTSC) mission of
building partnerships to save lives and prevent injuries on our roadways for the
health, safety, and benefit of our communities. The LEL program provides the
conduit to make those connections while helping the WTSC and local coordinators
implement agency strategies.
Project Goals:
This project aims to build support of traffic safety within the local law enforcement
community and be the bridge between the Target Zero Manager and law
enforcement, in order to increase traffic safety culture and reduce crashes.
Project Strategies:
1. The SUB-RECIPIENT will appoint a commissioned officer to serve in the role of
Law Enforcement Liaison (LEL) for the local WTSC region. This LEL will use their
role as a respected law enforcement official to build support of traffic safety within
the regional law enforcement community.
Project Objectives:
1. Support local Target Zero Managers (TZM) in planning and executing High
Visibility Enforcement (HVE) campaigns. Support and assist TZM's in holding
regional planning meetings for your HVE events and make an effort to be at all task
force meetings.
2. Solicit agencies to participate in the WTSC HVE mobilizations
3. Promote proven traffic safety countermeasures and enforcement strategies.
4. Increase officer commitment and effectiveness during the WTSC HVE
mobilizations and other Target Zero enforcement activities. WTSC expects that the
LEL will actively engage in the HVE events in their region.
5. Provide earned media support during WTSC High Visibility Enforcement
mobilizations and other traffic safety media interests.
6. Promote training in local region for law enforcement participants. (webinars,
Below 100, SECTOR DUI, ARI DE, DRE, traffic safety classes, etc)
7. Increase law enforcement officers understanding of strategies for HVE
campaigns, including participation requirements, activity logs, expected results and
outcomes, and related communications activities.
8. Assist the Washington Traffic Safety Commission (WTSC) by providing the law
enforcement perspective as we develop plans for local and statewide traffic safety
programs. Have a good working knowledge of the WTSC Strategic Highway Safety
Plan.
9. Communicate via email, telephone, and in person contact with the WTSC
page 2 of 5
Vendor Contract
WEMS Brigham Schulz
Federal Way Police Department
2021-Sub-grants-4108-Region 7/8 LEL-Federal Way
Statewide LEL. The partnership between the region LEL and the WTSC Statewide
LEL will enhance the support for the TZM, and promote further collaboration
concerning WTSC HVE mobilizations and other Target Zero activities.
10. Create and maintain an up to date point of contact list for each law enforcement
agency in your region. This list should be used to disseminate pertinent documents
and HVE information.
11. Participate in WTSC-sponsored or approved professional development
conferences or training, and attend semi-annual TZM/LEL meeting or other
development training as assigned or upon approval. (Summary of the event may be
requested by WTSC)
Project Performance Measures:
WTSC will ask the Regional TZM to provide a performance review at the end of the
year.
Milestones/Deliverables
Milestone OR Deliverable Description Completed by Date
Attend Traffic Safety Conference - Spokane, WA 07/31/2021
Attend FFY2021 TZM/LEL meeting 09/30/2021
Support the coordination of High Visibility Enforcement events (saturation patrols,
dedications, Home Safe Bar, party intervention patrols, DUI warrant roundups, 09/30/2021
etc)
Conduct community outreach (meetings, media, work with other LE agencies, etc) 09/30/2021
Project Costs
page 3 of 5
Vendor Contract
WEMS Brigham Schulz
Federal Way Police Department
2021-Sub-grants-4108-Region 7/8 LEL-Federal Way
Summary Of Costs Description Amount Amount of Percentage of
Indirect Costs Indirect
Employee salaries and benefits officer $1,500.00 $0.00 0.0%
overtime
Travel (includes in-state and out- $0.00 $0.00 0.0%
of-state travel)
Contract Services (usually
involves a 3rd party service $0.00 $0.00 0.0%
provider)
Goods or other expenses
(examples: office/printing $0.00 $0.00 0.0%
supplies, postage, software,
conference registration fees)
Equipment $0.00
Total $1,500.00 $0.00
Budget Narrative
page 4 of 5
Vendor Contract
El
Brigham Schulz
' , S Federal Way Police Department
2021-Sub-grants-4108-Region 718 LEL-Federal Way
WTSC will reimburse SUB-RECIPIENT for designated LEL's work as follows:
1. Hours worked serving as WTSC's LEL—Straight time can be reimbursed at the officer's hourly rate plus
AGENCY's contributions to employee benefits including FICA, Medicare, Worker's Compensation, and
Unemployment. Reimbursement for overtime will be paid at the rate of not more than 1.5 times the officer's
hourly rate plus AGENCY's contributions to employee benefits including FICA, Medicare, Worker's
Compensation, and unemployment. A description of the activity must be documented on the A-19.
2. Incidental costs such as copying, phone calls, equipment purchases, etc., must be approved in advance
by WTSC.
3. If the SUB-RECIPIENT requests to spend funds outside the budgeted category, prior approval is
required. The SUB-RECIPIENT should let the WTSC Program Manager know they are interested in
spending funds in a different category and written approval will be provided, no cost adjustment necessary.
4. WTSC will reimburse travel expenses to WTSC-requested meetings or training. This will occur outside of
the LEL support services budget.
Supporting Budget Documents
Total Risk Assessment 5
Score:
Signed Contract:
Attachments
page 5 of 5
COUNCIL MEETING DATE: November 17,2020 ITEM#:............
51
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
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SUBJECT: AGREEMENT BETWEEN THE WASHINGTON TRAFFIC SAFETY COMMISSION(WTSC)AND THE
FEDERAL WAY POLICE DEPARTMENT TO PROVIDE GRANT FUNDING FOR LAW ENFORCEMENT LIAISON
SERVICES
POLICY QUESTION: Should the City of Federal Way/Federal Way Police Department accept$1,500.00 from
the WTSC for LEL services?
COMMITTEE:PARKS,RECREATION,HUMAN SERVICES&PUBLIC MEETING DATE: Nov. 10,2020
SAFETY COUNCIL COMMITTEE(PRHS&PSC)
CATEGORY:
N Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: LIEUTENANT B. SCHU.LZ DEPT: Police
Attachments:
1. PRHS&PSC Memo
2. WTSC and the Federal Way Police Department for LEL Services
Options Considered:
1. Accept Proposal
2. Reject Proposal
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL: PIRECTORAPPROVAL: -�► � ��
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COMMITTEE RECOMMENDATION: "I move to forward the Contract between the WTSC and the Federal Way
Police Department to the November 17, 2020, Council Consent Agenda for approval"
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Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Contract between the WTSC and the Federal Way
Police Department and authorize Chief Andy Hwang to sign the agreement."
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(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COIJNCIL ACT]
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APPRON R I V�M
1�mo COUNCIL BILL#
❑ DENIED �6���� Y 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING(ordinances on1j) ORDINANCE#
REVISED— 11/2016 RESOLUTION#
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: November 10, 2020
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Washington Traffic Safety Commission and the Federal Way Police Department for
LEL services
Financial Impact:
There is no financial impact to the City of Federal Way/Federal Way Police Department.
Back round:
The Washington Traffic Safety Commission (WTSC) utilizes a Law Enforcement Liaison (LEL)
program to work with state and local organizations to develop and implement statewide initiatives
focusing on traffic safety education and culture change.Regular contact with local law enforcement
is important to help facilitate their cooperation in achieving the WTSC's goal of establishing
partnerships working toward saving lives and preventing injuries on public roadways.
The LEL program aims to build support of traffic safety within the local law enforcement community
and be an avenue of communication between the Target Zero Manager and law enforcement. This
position is in addition to all the current duties of the Traffic Unit Supervisor and this grant provides
the funding necessary to allow participation in WTSC events that require a law enforcement
presence.
1