AG 21-003 - Ridge Motorsport Park RETURN TO: Tracy Grossnickle EXT: 6736
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: Police
2. ORIGINATING STAFF PERSON: Tracy Grossnickle EXT: 6736 3. DATE REQ.BY.-.ASAP
4. TYPE OF DOCUMENT(CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
11 GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
❑ OTHER
5. PROJECT NAME: Police EVOC training
6. NAME OF CONTRACTOR: Ridge Motorsport Park
ADDRESS: PO Box 2467,Shelton,WA 9e5e4 TELEPHONE 360.427.RACE(7223)
E-MAIL:Shaye@ridgemp.com FAX:
SIGNATURENAME: Shave Katie TITLE Event coordinator
7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: 02/15/21 COMPLETION DATE: 03/30/21
9. TOTAL COMPENSATION$4,500 (INCLUDE EXPENSES AND SALES TAX,IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE:❑YES KNO IF YES,MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED 10YES IDNO IF YES,$ PAID BY:❑CONTRACTOR❑CITY
RETAINAGE: RETAINAGE AMOUNT: ❑RETAINAGE AGREEMENT(SEE CONTRACT) OR ❑RETAINAGE BOND PROVIDED
9 PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL DATE APPROVED
R PROJECT MANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
B LAW DK 11-03-2020
l 1. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept.support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL/DATE SIGNED
❑ LAW DEPARTMENT
❑ SIGNATORY(MAYOR OR DIRECTOR)
❑ CITY CLERK 0110612OZI NO A_� .
❑ ASSIGNED AG# A F- 1— ��`tc��
COMMENTS:
DK:Tonle is requesting the insurance certificate.Please check back with her when you need that.
2P2017
Performance Motorsports Management, Inc. DBA
RIDGE MOTORSPORTS PARK
2021 Rental Contract
This Rental Contract ("Contract") is between Performance Motorsports Management, Inc., a
Washington corporation, DBA Ridge Motorsports Park ('TRMP") and Federal Way Police
Department, ("Usel").TRMP and User agree as follows:
1. RENT AND PREMISES Daily Base Rent for the Rent Premises is as follows
November- March
Base Track Rent:
Monday—Thursday.......................................................$2,500
Friday.............................................................................$3,000
Saturday-Sunday...........................................................$3,750
April, October
Base Track Rent:
Monday—Thursday.......................................................$5,000
Friday...... ..................................... ................................$6,000
Saturday-Sunday...........................................................$7,500
May- September
Base Track Rent:
Monday..........................................................................$5,500
Tuesday—Thursday......................................................$5,000
Friday........ .............. .------..-----...........$6,500
Saturday-Sunday...........................................................$8,500
Surfaces included in contract: 2.47 mile Road Course, Paddock "A" (Hot Pit Garages are not
included in contract rental), and Pit Lane are the Rent Premises subject to this Contract. TRMP
may limit, expand or modify its Rent Premises if safety or other circumstances require.
2. EVENT DATE(S)
The right to use the Rent Premises shall be solely for the purpose of conducting the following
event:
Group/Event: Federal Way Police Department bell-mi are spe:cii;ic to EVOC trainin
Contracted Dates:
Wednesday, February 24,2021 -$750
Thursday, February 25,2021 -$750
Friday, February 26,2021 -$750
Thursday, March 25,2021 -$750
Friday, March 26,2021 -$750
Monday, March 29-$750
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 1 of 15 user's Initial
3. DEPOSITS, RESERVATIONS, REFUNDS
User agrees to pay TRMP track rent of$4,500.00. User shall sign and return this Contract to confirm
dates. Payment in full is required within 30 days after use. Please submit all payments to PO
Box 2467 Shelton,WA 98584.The Above pricing does not include any additional costs for event
logistics as listed in attachment"A".
4. CANCELLATION
You may cancel any time so long as we receive written notice 60-days or more prior to your scheduled
event, and we will retain only the non-refundable deposit. If you fail to notify us 60-days prior to your
event as required and we are unable to rent the facility, then you will be responsible for the full,rent
cost. If we are able to rent the facility,you will only be required to pay the non-refundable deposit,the
difference between the new rent price and your scheduled rent price, and an administration fee of
$500. Unexpected events,weather,conditions and other matters beyond our control can occur so we
reserve the right to cancel at any time and close the track. We will notify you promptly if this occurs
and return your deposit.
5. OPERATING RULES
RACING IS INHERENTLY DANGEROUS. USER ASSUMES ALL RISK. USER SHALL INSPECT
THE TRACK, ITS SURFACE AND SURROUNDING AREAS PRIOR TO ALL USE. THE RENT
PREMISES ARE AVAILABLE ONLY ON AN "AS-IS" BASIS WITH ALL DANGERS, DEFECTS,
FAULTS, HAZARDS AND PROBLEMS, WHETHER HIDDEN OR APPARENT, AND WITH NO
WARRANTY OF ANY TYPE OR NATURE WHATSOEVER. ALL DRIVERS ON THE ROAD
COURSE MUST WEAR HELMETS AT ALL TIMES.
ALL USE OF THE RENT PREMISES IS STRICTLY SUBJECT TO TRMP GENERAL RULES AND
REGULATIONS. User shall require each of its participants to learn and comply with each of TRMP
General Rules and Regulations. User shall spend sufficient time and incur sufficient expense to
ensure that all participants, whether User's employees, personnel, guests, invitees, spectators,
contractors, visitors and others, strictly comply with each and every TRMP General Rules and
Regulations. In addition, User must strictly comply with the following:
5.1 3 weeks prior to your event, User will provide an hourly schedule for the event and
description of all event activities, including your event coordination sheet for each
confirming all event needs.
5.2 Use of TRIVP road course("Track")shall be confined to daylight hours not exceeding 8-hours
including a 1-hour lunch break. Generally, Track access starts at 9:00 am and ends at 5:00
pm. Exceptions must be negotiated and approved in advance with additional fees paid.
5.3 No group, organization or individual may sell gate admissions to TRMP events and amenities
without executing a separate agreement with TRMP.The separate agreement will specify the
terms, conditions and distribution of proceeds from any gate admission sales. Unless
otherwise agreed to in writing,TRMP will initiate,collect and retain gate/admission fees to any
event at the track.
5.4 User shall take all steps necessary in connection with each User and User's employees,
personnel, guests, invitees,spectators,contractors,visitors, participants and others on TRMP
Property and the Rent Premises in connection with User's event, including, but not limited to,
the following:
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 2 of 15 User's Initial
a) Provide each of User's employees, personnel, guests, invitees, spectators,
contractors, visitors, participants and others a copy of TRMP General Rules and
Regulations and have controls in place to make sure the TRMP General Rules and
Regulations are followed;
b) Practice and enforce environmentally sound and clean practices at all times in, on
or around TRMP Property and the Rent Premises;
c) Not make or publish, or allow User's employees, personnel, guests, invitees,
spectators, contractors, visitors, participants and others to make or publish,
statements, in printed, electronic or other form, that infringes on the copyright and
intellectual property of TRMP;
d) Verify the parent or guardian signatures on the Waiver and Release form for all minor
participants before any minor enters the Track; and
e) Inspectthe Rent Premises and accepttheir present,AS-IS condition priorto allowing
drivers to use the Track.
6. USER RESPONSIBLE FOR CLEANUP; DAMAGE TO FACILITIES
User shall, at User's sole risk and expense, be �-esponsi;.);e for each of the fallowing acts and
expenses:
6.1 Any and all damage to TRMP's electronic equipment,the racing surface, fencing, guardrails,
buildings, utility vehicles and all other equipment, and improvements occurring in connection
with or during User's event.
6.2 Cleanup, removal and disposal of trash, tires, mud, and other debris left on TRMP Property.
Note: Fuel barrels and tires cannot be left on the Rent Premises or TRMP Property for any
reason.
6.3 Cleanup or other remediation of any fuel or chemical spills or damage in or to any portion of
the Rent Premises during the term of this Contract, whether caused by User or by User's
employees, personnel, guests, invitees, spectators, contractors, visitors, participants and
others.
6.4 TRMP specifically prohibits the disposal of waste oil, fuel, tires or any other hazardous items
on the Rent Premises or TRMP Property. If unauthorized materials are left or improperly
disposed of at TRMP,the User will pay for disposal and related charges.
7. PUBLICITY
User agrees that all advertising and publicity of the event shall contain a reference to the name"The
Ridge Motorsports Parts", all rights to which are reserved by TRMP and which TRMP hereby licenses
non-exclusively to User for such express and limited purpose. Official logos will be provided if
requested.
8. VENDORS AND SERVICE PROVIDERS
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK L
Track Agent's Initials 2021 Rental Contract-Page 3 of 15 User's Initial
8.1 One (1) week prior to User's event, User must give written assurance to TRMP that all
vendors, contractors and service providers attending User's event(s) have provided TRMP
with a certificate of insurance that clearly states what each vendor, contractor and/or service
provider is insured for and that coverage required by TRMP is in place. Vendors, contractors
and/or service providers without satisfactory coverage will not be allowed on TRMP Property
or the Rent Premises. Examples include but are not limited to tire vendors,food vendors and
merchandise vendors.
8.2 No souvenir or apparel vendors shall be permitted on TRMP Property or the Rent Premises
without prior written approval of TRMP.
8.3 No fuel or other vendors shall be permitted on TRMP Property or the Rent Premises without
prior written approval of TRMP.
8.4 Prior written approval must be obtained from TRMP before selling or giving away any food or
beverage products. TRMP catering and concession vendors has exclusive rights to supply
all food and catering needs during all events. User has the option to request a
concession/catering buyout if agreed upon between TRMP and User.
9. ADVERTISING PARTNERS
TRMP has contractual agreements with our advertising partners. To insure no conflicts of interest
prior written approval of any event promotional tie-in or advertising partner will need to be approved
prior to User''s event. Under no circumstance may User cover up any signage on TRMP's property. If
Users event requires signage re-location or signage cover-up; this must be approved in writing by
TRMP.
10. SECURITY.
TRMP requires a minimum of one (1) security guard on the main gate during all open hours. Either
the gate has a security guard on duty or it is to be locked. For larger events or when circumstances
dictate,an additional security guard may be required on TRMP Property and the Rent Premises. User
shall pay the cost of all security as noted on Attachment"B". In addition to the above, the User may
request additional security personnel.
11. USE OF SUPPORT STAFF.
TRMP has available a wide range of specialty services for the User and encourages the User to help
TRMP develop these resources for the mutual benefit of both parties.
12. ADDITIONAL SERVICES.
Attachment"B°contains a list of available Track services. Other personnel, such as fire and safety or
other technical persons may be obtained under contract with TRMP at rates set forth in Attachment
„B„
13. PARTICIPANT RELEASES
User shall be responsible for requiring that waiver & release forms are signed by all participants,
parents or guardians of all minor participants, all workers, employees, personnel, guests, invitees,
spectators,contractors,visitors and any other persons having access to TRMP Property and the Rent
Premises including, but not limited to,the pit lane, the race track, and worker stations.TRMP require
all attendees sign the TRMP waiver at the front gate prior to the start of the event.
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 4 of 15 User's Initial
14. INDEMNIFICATION
User agrees that TRMP shall not be liable for damage or injury to User, User's employees, personnel,
guests, invitees, spectators, contractors,visitors, participants and others,from any cause and for any
reason. Whether User provides the liability release required herein, User agrees and covenants to
indemnify,defend and hold harmless TRMP and its officers,directors, members and employees from
and against any and all claims, demands, losses, expenses, liabilities and damages arising from the
use of the Rent Premises and the TRMP facilities by User and User's employees, personnel, guests,
invitees,spectators, contractors,visitors, participants and others. Upon notice from TRMP, User shall
defend all such claims at User's expense by counsel satisfactory to TRMP. User, as a material part
of the consideration of this Contract, hereby assumes all risk of damage to property or injury, including
death, to persons in, upon or about TRMP Property, the Rent Premises and related facilities arising
from any cause, and User hereby waives all claims in respect thereof against TRMP.
15. PARTICIPANT INSURANCE
User shall provide, at User's sole expense, participant accident insurance, in form, limits and with an
insurer acceptable to TRMP, with a minimum of ten-thousand dollars($10,000.00) accident medical
expense benefits per person per incident covering every participant in the event. User shall deliver to
TRMP a certificate of insurance in compliance with this provision not later than one(1)week prior to
the event. No participant shall be allowed on TRMP's Property and the Rent Premises, unless and
until such insurance coverage is in effect as reflected by the effective date and time on the insurance
certificate. TRMP reserves the right to accept
or reject User's insurance.
16. GENERAL LIABILITY INSURANCE
User will provide to TRMP a Commercial General Liability insurance policy with a combined single
limit and general aggregate in the minimum amount of five-million dollars ($5,000,000.00) per
occurrence including public liability, participant liability, products and completed operations, personal
injury, damage to TRMP Property and the Rent Premises rented to you, incidental medical expense
coverage and other coverage that is specifically required by this Contract. Said insurance will
specifically reference providing coverage for any legal action arising from User events including all
TRMP legal fees, responses and court costs. The policies must be endorsed to be the primary and
non-contributory to any other insurance available to the additional insured.The following entities must
be listed as additional insured using the exact wording below:
"Performance Motorsports Management, Inc:", dba The Ridge Motorsports Park,
"The Ridge Motorsport Group LLC and all its affiliates", "All Owners, Directors,
Members, Officials, Employees, Contractors, Sub-Contractors and any person or
organization engaged in operating, managing, sanctioning, or sponsoring the
event, including any medical personnel".
17. INSURANCE REQUIREMENTS
User shall, at User's sole cost and expense, comply with all requirements of all participant and User
general liability insurance policies, including, but not limited to, certification, training and licensing of
all equipment,ambulances, medical personnel,corner workers,fire safety personnel,other personnel,
assistants, invitees, etc. required or supplied by User.
18. COMPLIANCE
User shall, at User's sole cost and expense, at all times comply with, and cause User's employees,
Performance Motorsports Management,Inc.DBA �/
THE RIDGE MOTORSPORTS PARK !►gyp
Track Agent's Initials 2021 Rental Contract-Page 5 of 15 User's Initial
r
. ! ZF
personnel, guests, invitees, spectators,contractors,visitors, participants and others to comply with all
city, county, state, and federal laws, ordinances, rules, regulations and requirements pertaining to
User's occupancy and use of TRI IP Property and the Rent Premises and conduct of the event,
including without limitation such things as workers compensation insurance, reporting of income,
payment of employee taxes, W-2's, 1099's, sound restrictions, hours of use, curfews, use and
disposal of fuel and other chemicals, clean up and condition of Rent Premises, and all other laws,
regulations, rules and codes that apply. User shall indemnify, defend and hold TRMP harmless from
any failure;of User or User's employees, personnel, guests, invitees, spectators, contractors, visitors,
participants and others to comply with such laws.
19. RENTAL CONTRACT CHANGES
Whenever any notice, approval, consent, request or election is given or made pursuant to this
Contract, it shall be in writing. Communication and payments shall be addressed to TRMP and/or
User at the addresses indicated on the signature page of this Contract. Any communication so
addressed shall be deemed duly served when personally served, or if mailed as of 72-hours from the
time SUc h notice was deposited in the U.S. mail, by registered or certified mail, return receipt
requested.
20. MISCELLANEOUS
20.1 The receipt by TRMP of rent with knowledge of the breach of any covenant of this Contract
shall not be deemed a waiver of such breach. No provision of this Contract shall be deemed
to have been waived by TRMP or by User, unless such waiver is in writing signed by each
party.
20.2 If any term of this Contract shall, to any extent, be invalid or unenforceable, the remainder of
this Contract shall not be affected, and such term of this Contract shall be valid and
enforceable to the fullest extent permitted by law.
20.3 Except as expressly provided in this Contract, any amount due from one party to the other
and not paid when due,shall bear interest at the maximum rate allowable by law from the date
due or 18% per annum, whichever is less. Payment of such interest shall not excuse or cure
any other default under this Contract.
20.4 This Contract contains all the agreements of the parties with respect to any matter mentioned
in this Contract. No prior agreement or understanding pertaining to any such matter shall be
affected.This Contract may be modified in writing only, signed by the parties in interest at the
time of the modification.
20.5 In any action to enforce the terms of this Contract, the prevailing party shall be entitled to an
award of reasonable attom eys'fees and litigation expenses in addition to other relief.
20.6 TRMP reserves for itself, its agents and employees, the right to enter the Rent Premises at
any time without notice to User.
20.7 TRMP reserves the right to close or limit Track use for safety, environmental, regulatory or
critical reasons.
20.8 The parties have had an independent opportunity to evaluate this Rental Contract, rely solely
on its own conclusions, and are not relying on the other's representations. The parties have
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 6 of 15 User's Initial
negotiated the risk that either parry may suffer economic loss and have allocated the risk
according to the terms of this Rental Contract.
20.9 Riding, driving and racing are inherently dangerous activities, each participant's skill and
experience impacts overall Track safety,and the User represents and warrants to TRMP that
it will take all necessary steps to adopt and enforce policies designed to minimize risk to User's
employees, personnel, guests, invitees, spectators, contractors, visitors, participants, TRMP
Property and others.
20.10 Time is of the essence for each and every provision of this Contract requiring performance
within a specified time.
21. SIGNED RENTAL CONTRACTS
All signed Contracts must include a deposit that's received by the noted date on page 1, section 3.of
the 2021 Rental Contract. Deposits are for the Base Track Rental fee only. Remaining Track Rental;
including any agreed upon fee's as outlined in Attachment "A", must be paid 30 days prior to each
event.
22. ATTACHMENT A&B
TRMP has provided an Attachment"A"and "B"with this Contract.
23. BINDING SIGNATURE
Intending to be legally bound hereby, the parties hereto have executed this Rental Contract by the
authorized signatures below:
The Ridge Motorsports Park:
P O Box 2467
Shelton, WA 98584
(x)
Tracie Schmitt, General Manager
Phone: 360-427-7223 Fax 360-427-0282
Email: tracie@ridgemp.com
Web site: www.ridgemotosportspark.com
User
Name of Organization YON i >r�
Address 3 VC
City, State, ZIP ' ro,
1
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK Zrik
Track Agent's Initials 2021 Rental Contract-Page 7 of 15 User's Initial
AuN orl d$Ig
r
Signature, Title
Date Signed '�o
Contact Phone
Contact Emailr �c. ��SS
Contact fo'qqvoicing
i Signature, Title
Date Signed �1(0-5 --)
Contact Phone ¢\N
Contact.Email
Please Note: All invoices will be submitted via email
Contact for EveN
nt Coordination
(X) VK
Signature, Title
Date Signed
Contact Phone
Contact Email
Please sign and return the entire main contract along with your deposit check to:
The Ridge Motorsports Park,
PO Box 2467, Shelton, WA 98584
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 8 of 15 user's Initial
F2►DGE�
r+n rrxe rs.rrrw.
Performance Motorsports Management, Inc. DBA
THE RIDGE MOTORSPORTS PARK
Attachment B— Hours, Rates, Services, Insurance Requirements
The below services must be contracted through the Ridge Motorsports Park. No outside
services will be permitted excluding insurance; without written approval from the Ridge
Motorsports Park. Some services are required with your contracted date.
Please note these services are optional and apply to standard "track days". These services are
not required for EVOC dates contracted through law enforcement agencies but are available if
requested.
Ridge Services
Security 7:00 pm—7:00 am $375.00
ALS(Paramedic)Ambulance 9:00 am—5:00 pm $1350.00
ALS(Paramedic)Ambulance Hourly Rate $190.00
BLS Ambulance(Box) 9:00 am—5:00 pm $1095.00
BLS Ambulance(Box) Hourly Rate $155.00
BLS Medic Truck(2 Fire Fighters/BLS 9:00 am—5:00 pm $895.00
Medics)District 16
BLS Medic Truck(2 Fire Fighters/BLS Hourly Rate $130.00
Medics)
Tow Truck—Hook 9:00 am—5:00 pm $70.00 per hour
Tow Truck—Flat Bed 9:00 am—5:00 pm $70.00 per hour
Turn Workers—Full Track Coverage 9:00 am—5:00 pm S2275.00
One person per station in turns
1,4,5,6,7,8,10,11,12,13,15,Start/Finish,Control,
Waivers/Registration
Turn Workers—Partial Track Coverage 9:00 am—5.00 pm $1875.00
One person per station in turns 1,4,5,6,7,10,11,13,
StartlFinish,Control, Waivers/Registration
Chicane(Turn Worker/Set-up) 9:00 am—5:00 pm $200.00
Paddock"B"Rental w/Road Course 9:00 am—5:00 pm $875.00
Road Course
Paddock"B"Rental w/out Road Course 9:00 am—5:00 pm $1275.00
Rental Contract
Performance Motorsports Management,Inc.DBA Ik
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 9 of 15 Users Initial
Endurance Race—Turn Workers Determined per event structure TBD
Public Address System Per event day $75.00
Portable Restrooms(Per Unit) $95.00
Please note: Track day includes restroorns at
RIMS 1,4,5,6,7.10,11,13,Start/FinishiControl.
Pernianente Restrooms and showers are inchided
in track rental. Anv additional resiroona will be
charged at the proposed fie.
Race Control Building Per Day $150.00
Perfonnance Center Classroom Per Day $285.00
Performance Center Classroom Per 2 Day Event(Events 3 or more $375.00
days will have separate rate fee per
event)
RACE EVENTS—Garbage Disposal Per Day $250.00
RACE EVENTS—Post Event Clean-up $300.00
Pet Clean-up Fee $500.00
Please note: NO PETS ALLOWED IN THE PERFORMANCE CENTER. Moving into 2021
race/large event weekends will have an additional garbage/clean up charge due to the additional
garbage disposal and cleanup.
*NOTICE. Rates are for a standard event day from 9 am to 5 pm with a 1-hour lunch break.Extended
hours can be scheduled. All Rates listed are subject to change without notice and solely at the
discretion of The Ridge Motorsports Park. In the event of a rate change, The Ridge Motorsport
Park personnel will promptly notify the User.
INSURANCE Customer Insurance Certificate
User must provide a COI with the below limits and included additional insured.
MINIMUM REQUIREMENTS: $5,000,000 General Liability per occurrence; $10,000
Participant Accident & Legal Liability. Coverage must meet limits and include a certificate of
insurance with the following entities listed as additional insured using the exact wording below:
"Performance Motorsports Management, Inc.", dba The Ridge Motorsports Park, "The Ridge
Motorsport Group LLC and all its affiliates" "All Owners, Directors, Members, Officials, Employees,
Contractors, Sub-Contractors and any person or organization engaged in operating, managing,
sanctioning,or sponsoring the event, including any medical personnel'.
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK _ _
Track Agent's Initials 2021 Rental Contract-Page 10 of 15 user's Initial
All users will receive an Event Coordination form that will be filled out and signed by each user.
Event Coordination forms must be submitted to the Ridge Motorsports Park no later than 4
weeks from your contracted event.
By signing below, you are acknowledging that you have reviewed Attachment B and understand that
the outlined services will be contracted through the Ridge Motorsports Park unless approved in writing
by the Ridge Motorsports Park.
USER:
Name of Organization
g �j �.C�
Address .�
City, State,ZIP
v .
�7 ' Signature,Title
Date Signed
Contact Phone
Contact Email
4A� �J
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 11 of 15 Users Initial
- F?IL7
Performance Motorsports Management, Inc. DBA
THE RIDGE MOTORSPORTS PARK
Attachment A—The Ridge Motorsports Park General Rules and Regulations
1. EACH PERSON who enters through The Ridge Motorsports Park (herein, `TRMP") gates
MUST sign the TRMP Track Waiver and MUST display the TRMP Wristband- NO EXCEPTIONS.
Event registration may take place in the paddock or the classroom. User shall be responsible for
requiring that'TRMP Track Waiver & release forms are signed and the TRMP wristband is
displayed by all participants, parents or guardians of all minor participants, all workers,
employees, personnel, guests, invitees; spectators, contractors, visitors and any other persons
having access to TRMP Property and the Rent Premises including, but not limited to,the pit lane,
the race track, and worker stations. TRMP security personnel require all attendees sign the TRMP
Waiver at the front gate prior to the start of the event.
2. At any time the front gate is open, User must have a TRMP security guard in position
checking for correct credentials and signing the Track Waiver.
3. TRMP gates open at 7:00 am and close at 7:00 pm. If different access is desired, User
must notify TRMP at least forty-five (45) days prior to the event. Early opening and late closing
requires gate security be in place and will result in additional fees. Please do not allow your
customers to arrive before the gates are scheduled to open.
4. All used or wasted oil, antifreeze, brake fluid, and other used chemicals must be removed
from TRMP Property and Rent Premises by User or by User's employees, personnel, guests,
invitees, spectators, contractors, visitors, participants and others. User will pay for all clean up,
remediation and other costs in the event of discarded or spilled fuels, chemicals and contaminants
on or about TRMP Property and Rent Premises.
5. All vehicles must have mufflers! No vehicle may exceed 103 db 50 feet from the
side of the road course.TRMP will monitor sound periodically and will require modification
of participant vehicles that exceed 103 db.
6. In the event of a gas or oil spill on any asphalt surface, time is of the essence. Quickly
notifying TRMP track personnel will minimize the damage. In the case of a fuel spill, dousing the
spill with water can prevent severe damage. User shall pay all TRMP damage, loss and clean-
up costs related to all spills.
7. No outside fuel vending of any kind is permitted. Participants may bring fuel onto the
property for personal use provided they comply with all federal, state, and local regulations for
transporting such materials.
8. UPS, FED EX or other deliveries will be accepted at TRMP's front office and advance
arrangements with TRMP are encouraged. TRMP is not responsible for lost, misplaced or
damaged items drop-shipped to TRMP property. Please make sure your name is clearly noted on
any package or delivery.
9. No outside catering services, worker lunches and concessions. All food services must be
organized through TRMP.
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 12 of 15 User's Initial
RIL7��
rrnro r�.�rrr r1•wa.
Access before 9:00am and after 5:00pm, must be approved by Ridge personal. Speed limit on
track before 9:00am and after 5:00pm is 25MPH. No motorized vehicles are allowed on track
after 5pm, individuals may walk the track after 5:00pm.
27. Facility Access. Access to the facility prior to your event will be available based on the
agreed time. Access is unavailable prior to this time.
28. Users are responsible to ensure that all of User's employees, personnel, guests, invitees,
spectators, contractors, visitors, participants and others leave the TRMP Property and Rent
Premises at the time stated in their Contract. Users are responsible to stay on premises until all
event attendees have left the facility. Any violation will result in an additional charge of$500 per
hour to the User.
29. TRMP reserves the right to change these General Rules and Regulations and such
changes shall be effective upon adoption.
Please help us be good neighbors and ask your clients to be courteous when leaving the
property.
Authorized Signer.
Signat re,Title
Date Signed: \\or5
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 14 of 15 Users Initial
010
10. Ambulance service is mandatory for high speed, automotive, motorcycle and other high-
risk activities.
11. Track service vehicles may not be driven by anyone but TRMP employees.
12. No race engines may be started before 8:00 am or after 7:00 pm.
13. Cost to repair all damage including paddock damage caused by heavy pedestals and/or
fuel and oil spills is the responsibility of User.
14. Use of alcohol in the paddock is strictly forbidden during the "hot track" hours of User's
event. Any violation of this policy could be cause for termination of the event and/or User's future
use of TRMP property and facilities. Alcohol is permitted only through TRMP catering and beer
garden. Not outside alcohol is permitted on the property.
15. Please respect and obey all local, state and federal laws along with TRMP General Rules
and Regulations and track guidelines.
16. TRMP prohibits firearms, pyrotechnics, and use of drugs on TRMP property.
17. Participants will be allowed to walk or bike the track once the track is cold. NO
MOTORIZED VEHICLES ALLOWED. This access will be allowed until dusk.
18. Facility entrance road speed is 15 MPH, paddock speed limit is 10 MPH. Pit Road speed
40 MPH. NO SPECTATORS/MINORS/ANIMALS ALLOWED IN HOT PIT LANE. Officials and
crew members only.
19. Train horns, bands, or any other non-motorized noise impact is not permitted on the
property unless approved by TRMP.
20. Drones are prohibited on the property.
21. Riders of motorcycles and all-terrain vehicles must wear an approved helmet at all times
on property.
22. All pets must be on a leash at all times. You are required to clean up after your pets and
be courteous of the property and facility structures. A FEE MAY BE INCURRED IF WE NEED
TO CLEAN UP AFTER PETS. PETS ARE NOT ALLOWED IN THE PERFORMANCE CENTER.
23. Marked fire lanes must be clear at all times.
24. Please note: User will be charged a garbage fee for all garbage that is unable to be
contained in a garbage can. Garbage service will be handled nightly,any additional service needs
outside of our coordinated clean-up will be charged an additional fee.
25. One authorized photographer is allowed on track per group/event day. All other
photographers must remain in the designated public photography area. All photographers must
sign the Ridge photography waiver and wear Ridge photography vests.
26. Road course is to remain cold till 9:00am (no motorized vehicles or people on track).
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 13 of 15 User's Initial
14/p E�
2021 Paddock Locations
v
g
a,
4
Performance Motorsports Management,Inc.DBA
THE RIDGE MOTORSPORTS PARK
Track Agent's Initials 2021 Rental Contract-Page 15 of 15 User's Initial