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02-16-2021 Council Packet - Regular} a 1 CITY COUNCIL REGULAR MEETING AGENDA Remote Meeting February 16, 2021 — 6:30 p.m. Notice: Pursuant to Governor Inslee's Proclamation 20-28, all in -person meetings are prohibited until further notice. The Mayor and Council encourage you use one of the following ways to participate in the meeting: • Watch the meeting live via Federal Way YouTube Channel • Call in and listen to the live meeting: (888) 788-0099 or 253-215-8782 • Public Comment may be submitted via email here, or sign up to provide live comments here • Zoom meeting code: 685 690 722 and passcode: 131162 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Mayor's Emerging Issues and Report • Emergency Weather Shelter Activation State of the City Address on February 25 at 6:00 p.m. via Facebook Live, Channel 21, and YouTube COVID-19 Update — Ray Gross, Emergency Manager Legislative Update — Steve McNey, Communications and Government Affairs b. Council Committee Reports • Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) • Land Use/Transportation Committee (LUTC) • Finance, Economic Development Regional Affairs Committee (FEDRAC) • Lodging Tax Advisory Committee (LTAC) • Regional Committees Report (PIC) • Council President Report 4. PUBLIC COMMENT Please email comments to COUNCILacityoffederalway.com or complete a citizen comment request form (found here) prior to the meeting, to provide comments via telephone during the meeting. All comments are limited to 3 minutes each. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. The City Council may add items and take action on items not listed on the agenda. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. a. Minutes: February 2, 2021 Regular and Special Meetings b. 2021 As halt Overlay Bid Award c. SW 296Lh at 14Lh Slide Restoration — Pronect Acceptance d. Complete Streets ADA Upgrades — Promect Acceptance e. SWM Vactor and Infrastructure Maintenance Services Contract — Bid Award f. Right -of- ay Lease Extension for Mayer Tram (portion of 530 Avenue SW g. Resolution: Acceptance of Grant Funding for Transportation Projects (STP, CMAQ, and HSIP) h. WSDOT Traffic Busters Agreement Updat 6. COUNCIL BUSINESS 7. ORDINANCES First Reading a. Council Bill # 798/Speed Limit Ordinance Amendment AN ORDINANCE of the City of Federal Way, Washington, relating to speed limits; amending FWRC 8.30.040. (Amending Ordinance Nos. 90-29, 92-145, 93-177, 96-259, 00-364, 03-449, 10-668, 10- 669, 10-675, 13-740, 15-807, and 17-832). Staff Report: Rick Perez, City Traffic Engineer Public Comment — 3 minutes each 8. COUNCIL REPORTS 9. ADJOURNMENT The City Council may add items and take action on items not listed on the agenda. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. COUNCIL MEETING DATE: February 16,2021 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES . ......... 7 POLICY QUESTION: Should the City Council approve the draft minutes for the February 2, 2021 Regular and Special Meetings? COMMITTEE: N/A MEETING DATE: N/A w.rdTfre ME X Consent 0 Ordinance Public Hearing E] City Council Business E] Resolution E] Other STAFF REPORT BY: Stephanie Courtnev, City Clerk DEPT:.M 's Office . . ............... . ..... ------ Attachments: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. POW, 6 1 1 MAYOR APPROVAL: N/A N/A CITY CLERK APPROVAL: Committee Council, Initial/Date Initial/Date N/A - N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented _(BEL 0 W TO BE COMPLETED B Y CITY CLERKS QEEICE COUNCIL ACTION: 13 APPROVED COUNCIL BILL # 11 DENIED First reading 13 TABLED/DEFERRED/NO ACTION Enactment reading 11 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY OF Federal MW CIV COUNCIL SPECIAL MEETING AGENDA Remote Meeting February 2, 2021 - 5:00 p.m. � �02 1 l,iill!lll�ilillil!lilli�illi�iil!lllll�iiiiiiii�illi�ill! III � �,� City officials in attendance: Council President Susan Honda, Councilmember Lydia Assefa- Dawson, Councilmember Greg Baruso, Councilmember Hoang Tran, Councilmember Leandra Craft, and Councilmember Martin Moore. WRIMT •' • III gflffam�4 i; I I I I I 11111! i I I I "I I 1 11111! 11 i 1 1 v1KfflRTj*Mjj=MEzMW= No= W = = W Z M M M W 9 M = Me 3 1 We F 12•A M I.• 18�� "M ITI11111TRINTIM IIII III III 1 -1 MMEHM�U! -,Wfi- • Ximfflmi Federal Way City Council Special Minutes Page I of I February 2, 2021 HWOTINWRA14" Ali CITY or- 4A�i Fbderal My CITY COUNOL REGULAR MEETING MINUTES -Remote Meeting February 2, 2021 — 6:30 p.m. RIMINI I! III! I i lF 11 1 City officials in attendance: Mayor Jim Ferrell, Council President Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Greg Baruso, Councilmember Hoang Tran, Councilmember Leandra Craft, and Councilmember Martin Moore. 3111 -!1 1111 11111 11 Ill IIIIII III I , §7 R ITN FF W r4 K a - W 4-9- lei _= I Lei W 1-1 -1114 _xe-H-1 TIT W_ the program history. He noted the record -setting 2017 refund is due to the diligent work of crews who maintain safe work environments and for Human Resources who manage the program. He also recognized the importance of good leadership from the Mayor and Council in promoting safe work environments. 1-111" M-1 aid 0 0 -1 city departments. He also thanked Human Resource (HR) Manager Jean Stanley and H Analyst Sun So for their work managing the program. Mr. Gerwen noted the city h adopted AWC's theme of making sure every staff member goes home every night lao thanked the Mayor and Council for their support. lie .8 0 1A so IMMIML, MO, no 0 6 1 0 9 1 ism Federal Way City Council Regular Minutes Page I of 6 February 2, 2021 to provide remarks regarding the importance of recognizing Black History and celebrating the Black Community every day, and not just one month a year. 0 State of the City Address Mayor Ferrell announced the annual State of the City Address will be held on February 25 at 6:00 p.m. He noted due to the restrictions from COVID-19, the event will be held virtually via Channel 21, YouTube and Facebook Live. He is excited to highlight the past year of accomplishments and share what is to come. Emergency Manager Ray Gross provided an update on the current vaccine distribution and vaccination phase. He highlighted the King County Dashboard which has various COVID-related information and noted the vaccine distribution is being handled through multiple partners including public health clinics, pop- up mobile sites, high volume retail sites and long-term care facilities. He also provided the information specific to Federal Way. Councilmembers thanked Mr. Gross for the information and asked clarifying questions regarding the use of the King County Aquatics Center for testing and future vaccination and if private testing sites are reporting results to the county. It was also noted that the senior community appreciates hearing COVID-19 updates during the meetings. Other questions were related to the percentage of total vaccine distribution in Washington State and the status of the Johnson & Johnson vaccine currently in testing. NOON I Mayor Ferrell reported on the drive-thru Food Drive held on January 30 1 support of the Federal Way Senior Center. Councilmember Baruso noted this event typically is hosted at five or six stores, but it was to ensure all safety precautions were managed. He announced they were able to collected 1,500 pounds of food and $282 in cash donation. Councilmember Baruso thanked Chris Brown, Jeri - Lynn Clark, and the city Diversity Commission for their support in organizing the event which maintained social distance by allowing donations to be collected from cars. The Mayor reported on the most recent African American Community Quarterly Meeting which was held on January 27, 2021 via Zoom. He noted the conversation was very honest and emotional at times; he thanked all that attended and spoke as he appreciates hearing the voices in our community. He also thanked the Councilmembers who were able to attend. Communications and Government Affairs Coordinator Steve McNey noted the city's longtime contracted lobbyist recently ended his contract with the city as he accepted a position with the Washington Tribes. Mr. McNey acknowledged the difficult timing related to the legislative session however, the Mayor has pivoted and has secured short term contract through the end of the session with two reputable lobbyists. He indicated he will provide a more thorough once this transition has been finalized and his belief the city is lucky to be working with the new team and will see project funding this session. Federal Way City Council Regular Minutes Page 2 of 6 February 2, 2021 Councilmembers thanked Mr. McNey for the information and the Mayor for quick action on finding a new lobbyist. 1103MIN i I I Milli IIII gains -- Ism •Tj M W4019 11-M IN -11 Oper'". I I M-91-9111 19 "Mme 4 IWOM - 11 0 maz, a anu Lile Numb PUMP= is scheduled for March 1 at 5:00 p.m. Finance, EcooqrI DevdQ nt� Regional Affain§ GorrinI (FEDFMCA: Chair Tran reported the committee met on January 26 and he thanked Council President Honda and Councilmember Kochmar for running the meeting in his absence. He reported on the items passed through committee and are included on this agenda. The next meeting will be February 23 at 5:00 p.m. 01,11-41 9110 1111111111111 1111111111 Low M21111111111=0711 M11I 9 0 PENN. 1. R-0.1p.-mANON -0.0- IN NO 11N1,! I ■ M I — Old 2 IN Rd a"I 10JE1,2111'.1111, 0 Begy TaAo spoke in concern over landlord/tenant issues and would like to see a new ordinance in Federal Way which provides more protection for tenants by requiring an independent inspection prior to moving in a rental unit. She thanked the Mayor and City Council for listening and being responsive to her concerns. Nlison Fine asked the city to review traffic light timing and overall safety on South 348 th Street near WinCo. She spoke in concern over a recent video of a young girl being detained by police elsewhere in the country using drastic measures. She would like to make sure there are procedures in place to prevent the same happening in Federal Way. IIIII Ili UMINOW-WEM, [WOMM"I'' ''I !`=fflMs3e3= [911W11111 III 1 1,111 :I�; 11 "-erpr -lot can keep the meetings moving forward and in a positive direction. I Federal Way City Council Regular Minutes Page 3 of 6 February 29 2021 a. Minutes — January 19, 2021 Regular and Special Meetings b. Vouchers — November 2020 c. Vouchers — December 2020 d. Monthly Financial Report — November 2020 e. Monthly Financial Report — Preliminary December 2020 Ghampioi4s,h4)s--,puHed, no action taken COUNCILit • i+ MOVED APPROVAL OF -• ON unanimouslyCONSENT AGENDA; SECOND BY COUNCILMEMBER BARUSO. The motion passed •' • PresidentCouncil CouncilmemberAssefa-Dawson yes Councilmember• o CouncilmemberCouncilmember Baruso yes r Councilmember Economic Development i Johnson rr - regarding Consent Agenda item f/Agreement with Seattle Sports Commission to Coordinate the NCAA Swimming Championships. • "`•: the city was recently notified the event has been e i -• - • i • i. i- • r •- i • •: back in Washington. Councilmember concurred with Mr. Johnson's disappointment over the loss of this large event • the tourismdollars it produces fi businesses. '.• is '.i ' i:• Council President Honda yes CouncilmemberAssefa-Dawson yes Councilmember Baruso yes Councilmember Tran yes CouncilmemberCouncilmember Craft yes .. - yes Councilmemberr INITNINK12 IONIC i ' • • • • • t ' i is :• �, VOTINGCOUNCIL PRESIDENT HONDA MOVED THE APPOINTMENT OF SHELLEY TSUI TO A - OF ARTS COMMISSION_ TO 1 • r BY COUNCILMEMBERr + i The motion passed unanimously • • Council President Honda yes Councilmember Craft yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Kochmar yes Councilmember Tran yes Federal Way City Council Regular Minutes Page 4 of 6 February 2, 2021 IT04TWOU-16-rerow MF IT Director Thomas Fichtner provided information regarding the citywide copier and printer maintenance contract. He noted due to timing this contact did not go through the FEDRAC Committee. This contract is with Copiers Northwest who has worked with the city since 2011 and has a great service history. IIPIOJO]1161"Fr4� eivvgerd� Council President Honda yes Councilmember Craft yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Kochmar yes Councilmember Tran yes INOTM. E Councilmember Baruso supports Councilmember Assefa-Dawson's suggestion of supporting local black businesses this month for Black History Month. Councilmember Craft wished everyone a Happy Lunar New Year and also acknowledged Black History Month. She thanked Councilmember Assefa-Dawson and Councilmember Baruso for their call to action and would like to encourage the community to attend any of the number of virtual events this month celebrating Black History. She was happy to assist with the drive-thru food drive where she was able to engage with the community. Councilmember Moore encouraged everyone to celebrate the black community 365 days a year and not just one month a year. He thanked Councilmember Baruso for his leadership with the drive which supported the Senior Center Food Bank. He also thanked Jeri -Lynn Clark and the Diversity Commission for the assistance in planning the event. He recently attended the African American Quarterly meeting and felt it was an authentic meeting and appreciates the powerful voices in our community. He supports a rental inspection program and feels tenants should be able to come to the city for an inspection. Council President Honda reported on her attendance at the Public Health Meeting with Director Patty Hayes. She noted everyone should make sure they are wearing a properly fitted mask, maintain social distancing and get the vaccination if able. She is concerned the phases may get rolled back and emphasized supporting local businesses and restaurants who are struggling. She noted there are many things to celebrate this month including Black History Month, Valentine's Day, and the anniversary of the city's incorporation. Federal Way City Council Regular Minutes Page 5 of 6 February 2, 2021 I WWWWOM rAV M- City Clerk Federal Way City Council Regular Minutes Page 6 of 6 February 2, 2021 P— -1 �) b COUNCIL MEETING DATE: February 16,2021 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2021 ASPHALT OVERLAY PROJECT BID AWARD POLICY QUESTION: Miculd t ... ii. e 2021 Agd-talt Overl?v Proiect to the lowest resnonsive. reSDonsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: CATEGORY: M Consent E] Ordinance El Public Hearing El City Council Business El Resolution 0 Other STAFF REPORT BY: John Cole, Capital Engineer . DEPT: Public Works Attachments: 1. Staff Report 2. Land Use and Transportation Committee memorandum dated February 1, 2021. Options Considered: 1. Approve the proposed Award for all schedules for the 2021 Asphalt Overlay Project to Tucci and Sons Inc., the lowest responsive, responsible bidder, in the amount of $1,494,630.70 and approve a 10% contingency of $148,463 for a total of $1,643,093.70 and authorize the Mayor to execute the contract. 2. Do not approve proposed Award for all schedules for the 2021 Asphalt Overlay Project and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. — DIRECTOR APPROVAL: Initial/Date I- Eff- I I COMMITTEE RECOMMENDATION: I move to forward the proposed Option I to the February 16, 2021 consent agenda for approval. Greg Baruso, Committee Chair Martin Moore, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to approve the proposed Award far all schedules for the 2021 Asphalt Overlay Project to Tucci and Sons Inc., the lowest responsive, responsible bidder, in the amount of $1,494,630.70 and approve a 10% contingency of $148,463 for a total of $1,643,093.70 and authorize the Mayor to execute the contract. (BEI,Og'rORECOAIPI.,ErEPHYCI-rYC-I.LMAI?Ef�KE�. COUNCIL ACTION: 13 APPROVED COUNCIL BILL # 11 DENIED First reading El TABLED/DEFERRED/NO ACTION Enactment reading 11 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2020 RESOLUTION # AUS-88 MW �� MO § Oki K92 Z10.1mcm UK 1110 = TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director John Cole, Capital Engineer SUBJECT: 2021 Asphalt Overlay Project - Bid Award FINANCIAL IMPACTS: The cost to the City for the 2021 Asphalt Overlay Project was included within the approved budget under the Public Works Department Arterial Street Fund (Fund 102). In accordance with the approved budget, this item is funded by Fuel Tax Revenue, which is a restricted funding source, and Solid Waste Utility Tax, which is also a restricted fundi source. Upon completion of the 2020 Asphalt Overlay Project, no other ongoing costs are anticipated. I BACKGROUND: Six bids were received and opened on January 19, 2020 for the 2021 Asphalt Overlay Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Tucci and Sons Inc., with a total bid of $1,494,630.70 AVAILABLE FUNDING: The available budget for the 2021 Asphalt Overlay Project is $1,901,000 and is comprised of the following - a Motor Vehicle Fuel Tax (Fund 102) $599,000 0 Solid Waste Utility Tax $1,125,000 0 C4n Forward from 2020 Asphalt Overlay Project $177,000 0 TOTAL FUNDING AVAILABLE $11901,000 ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project contract costs based on the low bid: SCHEDULE DESCRIPTION AMOUNT A S 312'h St (13th Ave S to Bch Ave S) $ 464,284.70 B SW 312'h St (8b Ave SW to 14th Ave SW) $ 318,511.50 C Marine Hills (8h Ave S) $ 366,732.50 D Marine View $ 198,137.25 39h Ave S $ 164,964.75 ESTIMATED SUBTOTAL CONSTRUCTION CONTRACT COSTS: $1,494,630.70 Construction Contingency (10%) $ 148,463.00 EST[TED TOTAL CONSTRUCTION CONTRACT COST. $1,643,093.70 N ANN 1i 1T*M NO 63 K41119009MM, I i aw, te I I s Lei I FAMI i Now Pay Page 1 of 3 P.g® 2 a( 3 COUNCIL MEETING DATE: February 16,2021 ITEM 5c CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL - - - - - - - - - - - S?6V,1j,CT: SVI 296TH AT 14 TH SLIDE RESTORATION - PROJECT AcCEPTAVCF POLICY QUESTION: Should the Council accept the SW 296h At 14'h Slide Restoration constructed by R W Scott Construction as complete? lqfl�' 6 �19 4 �01 I I MW MEETING DATE: February 1, 2021 0 Consent El Ordinance [I Public Hearing Ll City Council Business El Resolution El Other STAFF REPORT BY: Kent Smith, P.E. Senior Capital Engineer DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum Options Considered: 1. Authorize final acceptance of the SW 296"' At 14'h Slide Restoration constructed by R W Scott Construction in the amount of $80,399.74 as complete. 2. Do not authorize final acceptance of the completed SW 296s' at 14'h Slide Restoration as complete and provide direction to staff. MAYOR'S RECOMMEND"N; Option 1, MAYOR APPROVAL: DIRECTOR APPROVAL: Co M Ou 61 Inifial/Date tni Cil i Dma t ni et.,Mate COMMITTEE RECOMMENDATION: "I move to forward Option I to the February 16, 2021 consent agenda for approval. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval offinal acceptance of the SW 2961h It 14'h Slide Restoration project constructed by R W Scott Construction in the amount of $80,399.74 as complete. COUNCIL ACTION: El APPROVED COUNCIL BILL # 11 DENIED First reading 11 TABLED/DEFERRED/NO ACTION Enactment reading 11 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 11/2019 RESOLUTION # DATE: February 1, 201 1"YONIM FROM: EJ Walsh, P.E., Public Works Director1141— Kent Smith, P.E., Senior Capital Engineer SUBJECT: SW 296th At 14th Slide Restoration — Proiect Acceptance fluancial Im The cost to the City for the SW 296t' at 14Slide Restoration Project 227 was approved as a rewest to mo i e Trans ortat on S stems Ca ita. Im rovement Plan on M 2is IOWA - a # in •1 9 a �Wc!&qybd InIbrmatioul Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The SW 296t' At 14'h Slide Restoration constructed b KR W Scott Construction is cnmnle-.tf-. The final construction a I lot I ul P— COUNCIL MEETING DATE: February 16,2021 ITEM od CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: COMPLETE STREETS ADA UPGRADES — FINAL ACCEPTANCE 117 Resources, LLC as Complete? MW MITMortm "00 CATEGORY: M Consent 0 Ordinance Public Hearing 0 City Council Business 0 Resolution D Other STAFF REPORT BY: DEPT: Attachments: 1. Memorandum to the Land Use and Transportation Committee dated February 1, 2021. Emjnax�� 1. Authorize final acceptance of the Complete Streets ADA Upgrades as constructed by Miles Resources, LLC in the amount of $156,780.96. 2. Do not authorize acceptance of the Complete Streets ADA Upgrades as constructed by Miles Rbsmmcs� LLC in the amount of $156,780.96 and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the February 16, 2021 City Council Consent Agenda for approval. - -aiki — - 174FIL11jr III � I M., ��11111 M11 iiiii��Illi� 31Z1=11 11 ,Q0 10IM VJO , Lt COMMITTEE COMMENDATION: I move to forward Option I to the February 15, 2021 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to authorize final acceptance of the Complete Streets ADA Upgrades as constructed by Miles Resources, LLC in the amount of $156,780.96 (BELOW TO BE COMPLETED BY CITY CLERK'!_OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED First reading El TABLED/DEFERRED/NO ACTION Enactment reading El MOVED TO SECOND READING (ordinances only) ORDINANCE ft REVISED - 4/2019 RESOLUTION # 15SR"1110M VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E. Director'�l John Mulkey, P.E. Senior Capital Engineer �, 1111110111?111iiii In I FinanskLinjuaKIL MEM I E-E I �-- 19, Ell 03 U6 - 2=4 1 0 Prior to release of retainage on a Public Works construction project, the City Council must Labor and Industries requirements. The Complete Streets ADA Upgrades was constructed under the 2020 Asphalt Overlay Project by Miles Resources, LLC. is complete. The final construction contract amount is $156,780.96. This is $52,388.44 below the $209,169.40 �,including contingency) budget that was a3gr . ed b,-, the Cip, Council on March I Z 2020 as Qy 4� part of the 2020 Asphalt Overlay Project. r1=11M SUBJECT: SWM VACTOR AND INFRASTRUCTURE MAINTENANCE SERVICES CONTRACT BID AWARD POLICY QUESTION: Should the Council award the SWM Vactor and hifrastructure Maintenance Services contract to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Feb. 1, 2021 CATEGORY: 0 Consent F] Ordinance F1 Public Hearing El City Council Business F] Resolution F1 Other STAFF REPORT BY: Theresa Thurlow, SWM Division.Manage t DEPT: Public Works Attachments: 1. Staff Report 2. Land Use and Transportation Committee memorandum dated February 1, 2021 Options Considered: 1. Approve the proposed Award for the SWM Vactor and Infrastructure Maintenance Services Contract to Action Services, Corp., the lowest responsive, responsible bidder, in the amount of $362,585.00, authorize transferring $87,833 from unallocated, and authorize the Mayor to execute the contract. 2. Do not approve proposed Award for the SWM Vactor and Infrastructure Maintenance Services Contract and provide direction to staff. MAYOR'S REcOMMEND�TION: Option 1. DiRECTORAPPROVAL-j---- M FIR FMM ri on COMMITTEE RECOMMENDATION: I move to forward Option I to the February 16, 2021 consent addenda for approval. VIC- Vk, C-- f-1- 0-0 V1 -cot, r'Cf1V1 C e_1 Greg Baruso' Committee Chair Martin Moore, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed award of the SRW Vactor and Infrastructure Maintenance Services Contract to Action Services, Corp. in the amount of $362,585.00, authorize transferring $8 7,833 from unallocated, and authorize the Mayor to execute the contract. (BELOW TO BE COMPLETED BY CITY SlERK'S QFFI��Ej .LL —IMIUPPI COUNCIL ACTION: 11 APPROVED COUNCIL BILL # 11 DENIED First reading 13 TABLEDIDEFERREDINO ACTION Enactment reading 11 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 11/2020 RESOLUTION # DI M N 44ANI-0 NO kin DATE: February 1, 2021 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director Theresa Thurlow, P.E., SVvM Division �ajnagcr 1311 llnllll!i��1!11!�llg ill! iiii1q, I I I il I .. I i 8 V, r, =,A FINANCIAL IMPACTS: The cost to the City for the SWM Vactor and Infrastructure Maintenance Services was included within the approved budget under the Public Works Department Surface Water Management Division (401) budget. In accordance with the approved budget, this item is funded by SWM Revenue from annual assessment of stormwater fees. The approved 'raftc lt--wds 4 ira-y-edm1iiiirinc 1welrasc-if -raaaw e jui�unzi*�r2 V2+, which will reduce the need for contracted services. However, the lead time for purchasing vactor equipment is now nine months from time of order. The additional months of service, coupled with a regional increase in the overall cost of vactor services, resulted in a higher than estimated vactor cost. The increased cost in the budget for vactor services km�y There are no ongoing costs associated with this contract. BACKGROUND: 7114 contract; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Action Services Corp., with a total bid of $362,585.00 AvAILABLE FUNDING: The approved vactor services budget for 2021 was $242,752 and the lowest bid was $362,585.00. Available funding under SWM 401 unallocated is $448,904 and is adequate to fund the shortfall of $87,833. $242,752 Contract Amount -$362,585 Budget Shortfall -$87,833 SWM 401 unallocated _1448,904 . ............. 15upplemental Bidder Responsibility Criteria, =1— N—ofarizea sfafemenE EFTFing Me company has been in business for at least -i years with no inter Submit a list or two other public agencies or jurisdictions nor which equivalent services have been 3 Sub - wrist I . ne retainage, payment, or peilormance bond, %11 1 11,11, ,,an leng L 2 hQu '! years or newer "'7 rito st " luigrnerit"F 5 Astep table evidence -of MfGt5 Pefform, inn ludinii aty to ob-iakn'nete.ssary'"rsonn—er(EDT�- 0 Past —PerTormanCe with City = 90% or better on time completion COUNCIL MEETING DATE: February 16,2021 ITEM 5f CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL - - - ---- ----- SUBJECT: LEASE AGREEMENT FOR MEYER TRAM [!)ortion of 53d Avenue SW? COMMITTEE: Land Use and Transportation Committee MEETING DATE: Feb. 1, 2021 CATEGORY: Z Consent Ordinance Public Hearing El City Council Business 0 Resolution El Other STAFF REPORT Bv: Cole Elliott, PE, Development Services Manager DEPT: Public Works Attachments: 1. Staff Report 2. Agenda Item Amendment No 3 to Lease Agreement for Mayer Tram 3. Attachments AG 05-039 Options Considered: 1. Approve the proposed lease extension agreement and authorize the Mayor to execute the agreement. 2. Do not approve the proposed lease agreement, and have staff instruct Mr. Mayer to remove the existing improvements from the public right-of-way. MAYOR'S RECOMMENDN.,'ION: Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: 4 41, // C aImiftt. /--lTntia][Date Inidal/Date Initial to COMMITTEE RECOMMENDATION: I move to forward the proposed Agreement to the February 16, 2021 consent agenda for approval. V W CA- e4'd4> C:(-c C'e' t/tc-' --te� Zo re- VIC. C-- V - — . COVI MZT ['`;OPOSED COUNCIL MOTION: "I move approval of the lease extension agreement and authorize the Mayor t.-, execute the agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 13 DENIED First reading 13 TABLED/DEFERRED/NO ACTION Enactment reading 13 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2020 RESOLUTION # NO a 00 all to,"WE 12 I&VA LIATE: LUTC February 1, 2020 TO: Land Use & Transportation Committei VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Publip WofksDirector 9,4' FROM: 7 CoI6 ott, P.E., De*0qpmbnt Servk&§AIAI!6� SUBJECT: Lease Agreement for Mayer Tram Finane Lal ImRacts.- # I WAVA I I 1114 NAMP WPW.,!k V,Q*cW*-*Ir.�thR661 I)K i *f )ifa-kw are no future costs due to ongoing costs associated with operations and maintenance. Mr. Kurt Mayer owns water front property adjacent to 53rd Avenue SW. Mr. Mayer wishes to extend this lease agreement for an additional 5 years. The only access to the property is through a dirt path on the unopened portion of 53rd Avenue SW and a tram system constructed by Mr. Mayer on a leased portion of the unopened 53rd Avenue SW. The original lease was approved by the City Council on March 15, 2005, extended to March 23, 2015 and again to March 23, 2020. The total right of way leased by Mr. Mayer is 3,426 sq. ft. Original cost of annual rent of $1.00 per square foot per year for a total of $17,130.00 for the first five years plus 12.84% leasehold excise tax. ase 17 as 71-if The third lease was again adjusted for inflation to $18,292.47 plus a 12.84% leasehold excise tax. The new right of way lease cost, adjusted for inflation and excise tax, for the next five years is calculated at $21,142.81. See attached lease amendment. COUNCIL MEETING DATE: February 16, 2021 ITEM #: 5g A-U- "Nu ffim, 110, U-M ,III N SUBJECT: RESOLUTIO : ACCEPTANCE OF GRANT FUNDING FOR TRANSPORTATION PROJECTS POLICY QUESTION: Should City Council authorize the Mayor to accept grant funding for transportation projects? CATEGORY: El Consent Ordinance [:1 City Council Business Resolution STAFF REPORT BY: Attachments: 1. Staff Report 2. Resolution El Public Hearing F Other M. Options Considered: 1. Approve proposed resolution. 2. Do not approved proposed resolution and provide direction to staff. DIRECTOR APPROVAL: ;4";— COMMITTEE RECOMMENDATION: I move to forward the proposed resolution to the February 16, 2021 consent agenda for approval. VZC— +el�Lr�-Ov, ","Greg Baruso, Committee Chair Martin Moore, Conuffiftee Manihe Tran, Conunittee Member . .... ... PROPOSED COUNCIL MOTION: "I move approval of the proposed resolution. (BELOW TO BE COMPLETED BY CITY CLER)rSOFFICE ) COUNCIL ACTION- 0 APPROVED COUNCIL BILL 11 DENIED First reading 13 TABLED/DEFERRED/NO ACTION Enactment reading 11 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # ill4m, KIA h1A.11100 DATE: February 1, 2021 TO: Land Use & Transportation Committes VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director Rick Perez, P.E., City Traffic Engineer : RESOLUTION: Acceptance of STP, CMAQ, and HSIP Grant Funding for Transportation SUBJECT Financial lml2acts: NO ONE, Ilv Surface Transportation Program (STP) grant from Puget Sound Regional Council in the amount of $600,000, and $600,000 from the Annual Asphalt Overlay Program. Upon completion of the Military Road S — S 320' Street to South City Limits Preservation Project, future costs are incorporated in the Annual Asphalt Overlay Program for operations and maintenance. I t it Street to S 288th Street Project was included within the approved budget under the Capital Lrnprovement Plan for Transportation Systems. In accordance with the approved budget, this item is fianded. by a Federal Congestion Management and Air Quality Program (CMAQ) grant from Puget Sound Regional Council in the amount of $725,000, and $115,000 in Real Estate Excise Tax funds. Upon completion of the Pacific Highway Non -Motorized Corridor — l6th Avenue S — S 308th Street to S 288th Street Project, future costs are anticipated to be approximately $3,000 annually due to ongoing costs associated with operations and maintenance. The cost to the City for the Citywide Pedestrian Safety Project was included within the approved budget under the Capital Improvement Plan for Transportation Systems. In accordance with the approved budget, this item is funded by a federal Highway Safety Irnprovement Program (HSIP) grant from Washington State Department of Transportation in the amount of $1,240,000, and $320,000 from fuel tax funds. Upon completion of the Citywide Pedestrian Safety Project, future costs will be $8,000 annually due to ongoing costs associated with operations and maintenance. February 1, 2021 Land Use and Transportation Committee RESOLUTION: Acceptance of STP, CMAQ, and HSIP Grant Funding for Transportation Projects Page 2 1111 Mrs =1 'I I City Council approved applying for the Military Road S — S 320th Street to South City Limits r1reservation Project grant to PSRC on March 17, 2020. This project will repair and overlay the roadway, provide ADA upgrades, and pavement markings. City Council approved applying for the Pacific Highway Non -Motorized Corridor — l6th Avenue 308th Street to S 288th Street Project grant to PSRC on March 17, 2020. The S 288th Street — 16th Ave S to 34 1h Ave S project will consist of a trail that for portions of the alignment will be parallel to Pacific Highway S and for portions of the alignment will be located within the (partially unopened) right-of-way for 16th Avenue S. The project will include pedestrian -scale lighting, signal modifications at S Dash Point Road, ADA facilities, walls, and landscaping. City Council approved applying for the Citywide Pedestrian Safety Project grant to WSDOT on February 4, 2020. The project will construct crosswalk improvements at 8 locations includinii Rectangular Rapid Flashing Beacons, median refuge islands, overhead mounting across 5-lan�-� streets, illumination, and ADA facilities. City Council approved applying for the 27th Avenue SW at SW 344 th Street Compact Roundabout Project grant to WSDOT on February 4, 2020. The project will construct a compact roundabout with minor street widening, street lighting, signs, pavement markings, and ADA upgrades. 6 -sell -Emmm�� Military Road S — S 3201h Street to South City Limits Preservation (Design, Construction) Pacific Highway Non -Motorized Corridor — 16th Avenue S — S 308th Street to S 288th Street Puget Sound Regional Council $850,000 $725,000 $115,000 (Federal) 2022-20 Citywide Pedestrian Safety Project ...... .... Washington State Department of $320,000 1 1 ..... .... .. Washington State Department of $710,000 $695,000 $15,000 2021-2023 Transportation (Federal) I I I I February 1, 2021 Land Use and Transportation Committee RESOLUTION: Acceptance of STP, CMAQ, and HSIP Grant Funding for Transportation Projects Page 3 A summary of transportation grants applied for 2020, with the projects addressed by the proposed resolution shown in bold, is as follows: Project Funding Estimated Grant Required City Awarded? Notes Source / Project Funding ate Cost a ueste SR 99 @ S 373`d St _EE2&ram. WSDOT $3,500,000 $2,120,000 $1,380,000 No Roundabout & / HSIP Access Mana ement Citywide Pedestrian WSDOT $1,560,000 $1,240,00 $320,000 Yes Safe / HSIP Citywide RRFB WSDOT $830,000 $510,000 $320,000 No UpEades /HSIP 27" Ave SW @ SW WSDOT $710,000 $695,000 $15,000 Yes 3t' St Compact 7 SIP Roundabout Southwest King PSRC / $300,000 $250,000 $50,000 No County Regional STP Trail Plan Adaptive Traffic PSRC / $775,000 $600,000 $175,000 Not yet King County's Signal System Phase CMAQ highest ranking I — Detection CMAQ project Upgrades on contingency list — funding likel Pacific Hwy S Non- PSRC / $0,000 $725,000 $115,000 Yes Motorized Corridor CMAQ Trail: S 30rn St — S 288'h St only) Military Rd S: S, PRSC / $1,200,000 $600,000 $600,000 Yes 32'h St — South City STP Limits Preservation SW 320'h St: 3`d Pl PRSC / $1,200,000 $600,000 $600,000 Yes Funded from SW — I I'Ave SW STP 2018 Preservation contingency list Pacific Hwy S Non- WSDOT $2,400,000 $1,800,000 $600,000 Not yet Requires Motorized Corridor / SRTS ($300,000 Legislative Trail: S 308`h St —SR from PSRC) approval — 509 ranked 3`d S 288d' St Road Diet: WSDOT $1,300.000 $975,000 $325,000 from Not yet Requires Military Rd S — 34d' / PB TIB Legislative Ave S approval — ranked I" S 288"' St Road Diet: TIB / $3,500,000 $2,450,000 $1,050,000 Yes SR 99 — 34' Ave S UAP ($975,000 from WSDOT) Awarded Totals $12185,000 $9,65,000 - _ $2 235 000 9 75%® Hit rate Total Applied $16,815, 00 $12,565,000 $3,9 5,000 12 79.5%® grant fi A RESOLUTION of the City of Federal Way, Washington, authorizing execution of Local Agency Agreements with the Washington State Department of Transportation regarding: (1) Military Road S — S 320 Street to South City Limits Preservation Project; (2) Pacific Highway Non -Motorized Corridor — 16th Avenue S — S 308t" Street to S 288t' Street; (3) Citywide Pedestrian Safety; and (4) 27' Avenue S at SW 34411 Street Compact Roundabout in the City of Federal Way, Washington. kegional Council for the purpose of the construction of the Military Road S — S 3201h Street to 01��Illi i TIMOR III I ill iiii F 11 1 oil I I I !III JPJJ'UT-rJrT= [I I I �! iiiiinilillill 111111 ilill � 11111ill 1 -4 4 4 I' Il•i INS& is - r - t Ifflam State Department of Transportation for the purpose of the construction of the Citywide III�Jmoq MO&M-mumo Ems NNHM�# 1111111111 111! lI Iiiiiiiii I I � Resolution No. 21- Page I of 5 Rev 1/19 17POIN IN - OM I I I i IN11111010111111101111! I 1 11 1 1 1 111118r, RISEN M provided that the City Council authorizes the Mayor to enter into the required Local Agency mnmm� I I 1!1111�ll!� IT '11111111, i�II Federal Way federal funds in the total amount of Six Hundred Ninety -Five Thousand and 9 11 "I'll, III I ��I I 1 11 1:1 I��I 1: 111�li F � 111 �� I i I III � 11111 11 111111 0 1 - - - - 11111111111111f I MEN! NZINTMIS Section 1. RZIII of Ejd��Fund��. The Mayor or his designee is hereby authorized to accept the federal funds in the amount of Six Hundred Thousand and No/100 Dollars ($600,000.00) for the construction • the Military •!.i S — S 3201h Street to South City Limits Resolution No. 2 1- Page 2 of 5 Rev 1119 Project; Seven Hundred Twenty -Five Thousand and no/100 Dollars ($725,000.00) for t11:0 11 �11 I J J , J J � I J J J J I I J I 1 1, 1 J I J I 1 111 111 Jill to S 288th Street Project; One Million Two Hundred Forty Thousand and No/100 Dollars ($1,240,000.00) for the construction of the Citywide Pedestrian Safety Project; and Six Hundred Ninety -Five Thousand and No/100 Dollars ($695,000.00) for the construction of the 27th Avenue SW at SW 344th Street Compact Roundabout Project. hereby authorized to execute Local Agency Agreements regarding the Military Road S — S 324 IS 1 111111 1 gill Avenue SW at SW 344th Street Compact Roundabout Project in the City of Federal Way, I Fill 1111111111 IrI11111111111111 I'llillillillillilillilill�illiiiiiI I In" I mzsmqwmiffiflma=�� ffalw%�� for the construction of the Military Road S — S 320t" Street to South City Limits Project; up to Motorized Corridor — 16th Avenue S — S 308th Street to S 288th Street Project; up to Three - OPINION All ll 1111 1 Sectibft4. Sgyq9bJfi1y. If any section, sentence, clause or phrase of this resolution should Resolution No. 21-- Page 3 of 5 Rev 1/19 ==* Mff 0"I M UP M loll 11 resolution including, but not limited to, the correction of scrivener/clerical errors, referencel Section 6. Rhjj�. Any act consistent with the authority and prior to the effective Will I'l 11 1 11 1 WASON this — day of __ -20—, 0=3�6� = Resolution No. 21--- Page 4 of 5 Rev 1/19 9 a IS Ey, FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No, 21- Page 5 of 5 Rev 1/19 COUNCIL MEETING DATE: February 16,2021 ITEM #.. on - - - ---- - - ---------------- - ------------------- -- . ...... . .... CITY OF FEDERAL WAY =- My"140MA 'AIN 41-1111 - 1-1 1 1 ---------------- ---- - -- - ------- SUB.r,,CT: WSDOT T shared use of fiber optic cable for sharing of traffic data? 10101310le I I i - 0 CATEGORY: M Consent El Ordinance Public Hearing Ej City Council Business El Resolution El Other STAFF REPORT Y. Rick Perez, P.E. DEPT: PW Attachments: 1. Staff Report 2. Traffic Busters Agreement Update 1. Approve the proposed agreement. 2. Do not approve the proposed agreement and provide direction to staff. MAYOR'S REcomMEN 'PAI[ON: Option 1, MAYOR APPROVAL: 2 eq 2 1 DIRECTOR APPROVAL: C, U]"iftc Initial/Date I 1i ��c 212 Li COMMITTEE RECOMMENDATION: "I move to forward the proposed Agreement to the February 16, 2021 consent agenda for approval. " I I' Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed Agreement, and authorize the Mayor to execute said agreement. (!MLOW TO BE COMPLETED BY CITY CLERKS COUNCIL ACTION: APPROVED COUNCIL BILL # DENIED First reading E3 TABLEDIDEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11 /2019 RESOLUTION # 11 1 111, - I DATE: February 1, 2021 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, PE, Public Works Director Rick Perez, PE, City Traffic Engineer SUBJECT: WSDOT Traffic Busters Agreement Update Financial Impact I IN11111112 I I I I I I� has no impact on these costs. Background Information: j_ I Map F11 SPA9;TTWffFremfl1ey PUM Lilt; kALY LO UCSIgI UHU U011MMUL U RegIRC1111. 01, tioer OPLIC CUDIC of] 3 320' Street between 8' Avenue S and I I' Place S in exchange for the City.agreeing to operate and maintain the cable. This enabled WSDOT and the City to share real-time traffic information, and eliminated a gap in the City -owned fiber optic network and improved capacity to communications to facilitate communications between City Hall and other City facilities, the Safe City network, and City -owned traffic signals. The original agreement duration was 5 years, with a provision allowing one five-year extension, which was also enacted. The agreement now needs to be updated. 1,16.1 '11w 111,111VIN ' - _"11441-rill 1611 110 11 111111111 1 1 i I �i ii'�1�1111't li�� I t�� Iimiiril 1 1, 1 1 i 1111 1 .1 MIMAII(RI11 VVILM VC UgU111 7T I Lit U PIPOP; IN1*11 U111)7; 111,; 1 L U91 ICCALCIIVC(J�U11111110 11 V years. Rev 6/2019 SUBJECT: ELEVATOR SERVICES — CONTRACT AwARD POLICY QUESTION: Should the City Council award the Maintenance contract for Elevator Services with Eltec and authorize the Mayor to execute the agreement? CATEGORY: Consent Ordinance El Public Hearing City Council Business El Resolution El Other STAFF REPORT BY: Jason Gerwen, Parks Deputy Director DET: Park I s "I ... . . ... .......... Attachments: 1. Staff Report 2. Elevator Services Maintenance Agreement *ptions Considered: 1. Approve the proposed agreement. 2. Do not approve the proposed agreement and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1, --------------- 1.- 0 MAYOR APPROVAL: DIRECTOR APPROVAL: AcritJ V; L /19 V;L COMMITTEE RECOMMENDATION: "I move to forward the proposed Agreement to the February 16, 2021 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed Agreement and authorize the Mayor to execute said agreement. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE/ COUNCIL ACTION: APPROVED COUNCIL BELL # DENIED First reading TABLED/DEFERRED/NO ACTION Enactment reading MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # Date: January 21, 2021 From: Jason Gerwen, Parks & Facilities Deputy Director Via: Mayor Jim Ferrell John Hutton, Parks Director Subject: Elevator Services - Full Maintenance Contract The cost to the City for Elevator Services was included within the approved budget under the Parks Maintenance Division 001-7100-331-576-80-480 (General Fund) and the Federal Way Community Center (FWCC) 111-7200-351-575-51-480 (Operating Fund). The proposed 5-year agreement includes allocations for the maintenance contract and for needed repairs and/or upgrades. The total amount of the contract amount is $87,560 in compensation. Compensation: Full Maintenance Contract (5 years): $27,600 Repairs or Upgrades $52,000 Tax $ 7,960 Total amount of contract $87,560 11MM7• In May of this year staff informed former Elevator Services Contractor, Thyssen Krupp, that we were terminating our agreement at the conclusion of the 5-year term at both City Hall and the FWCC. Over the years, there was a lack of communication and customer service that frequently left staff feeling frustrated due to unresponsiveness or the lack of communication. In 2019, Facilities staff reached out to Thyssen Krupp in regard to elevator upgrades. Thyssen Krupp provided modernization estimates that were not reasonable and more than double the available budget. After trying to work with our account representatives on three separate occasions they continued to push modernization upgrades that staff did not feel was necessary and was over our budget; Thyssen Krupp was unwilling to reduce their scope or meet the scope that best fit the City. At this point, staff decided it was time to research our options for a new Elevator Services provider. Staff met with Otis and Eltec, both on state contract, to discuss the specifics of entering into a new Elevator Services Contract. In these conversations, Eltec was the only company that has sourcing to service our existing elevator controls. Both Thyssen Krupp and Otis were not able work with existing controls and insinuating that we need to fully replace the control system, which is very costly and not necessary. We met with Eltec and that discussion left staff feeling like they were the best contractor fit for our needs. Additionally, some of the services provided in their contract are charged as extras by the other two providers. Although, the monthly rate is a little more, we will be saving money on these additional services the other two providers charge additional for or that we had to sub -contract. Over the term of the contract we will be money ahead with Eltec, as opposed to the other providers. CITY OF CITY HALL 4, 33325 8th Avenue South Federal Way, WA 98003-6325 Federal Way (253) 835-7000 MOM I Dial FOR ELEVATOR MAINTENANCE This Maintenance Agreement ("Agreemenr) is macte i3etween corporation ("City"), and Eltec Systems LLC, a Limited Liability Company ("Contractor"). The City and Contractor (together "Parties") are located and do business at the below addresses which shall be valid for any notice requiret under this Agreement: ELTEC SYSTEMS C. Jon Griffin 2025 1' Avenue, Suite 790 Seattle, WA 98121 ff06)f71 (telephone) Jason Gerwen 33325 8th Ave. S. Federal Way, WA 98003-6325 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Work, but in any event no later than December 31, 2026 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work more specifically described in Exhibit "A," attached hereto and incorporated by this reference ("WorlC'), performed to the City's salisfactio-i, within the time j2eriod prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 2.2 Warranties. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide ff Am &MA No= r4ff= IN n Mae fit WE L11U.1411 are perfooo rmed.The Cntra tr warrants gooas are mercna 5 and will perform in accordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within one (1) year after the City's final acceptance of the Work. This Agreement is subject to all warranty 1-tifierout, Gictigercial Code, Title 62A RCW. In the event any part ofthe goods are repaired, Um 011M A VA Mlys - LRUL 1PITU19111 41 U10 IV 4 If, P Vt v jalendar this of its recei i t of notice from the City of the defect. If uoes 1i19!ndwV,*at_�$7US1U70TC the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. MAINTENANCE AGREEMENT - 1 - 3/2017 CITYOF FOdemral Yam., W CITY HALL 33325 8th Avenue South Federal Way. VVA 98003-6325 (, 253) 835-7000 Lvo,w citvoffederalway com accordance with this Contract, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 8100014 LL UU L L�i tL)NLN 11W111 aT21 t to the Uity alrf"Rr Lue k_1LY May 510c 1 1 47 up and the costs ther ofshq te y paic[ I)y the uontrac or o remaining payments due to the Contractor. 3. TERMINATION. During each contract year that this Agreement is in existence, Owner agrees that its right to and testing of the equipment. Prior to each year's annual inspection, either party may terminate this Agreement with or without cause, upon 30 days' written notice. Nothing herein shall impact Owtier's right to terminate this Agreement for cause. 4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit "B," attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the vs0i responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 4.2 On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified cri(sition of what Work have been f�# erformed. the name of the 3ersonnel yeerforming such Work, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Work. (30�dw,,s after receipt and approval by the appropriate City representative of the voucher or invoice. If the Work does not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 _Defec. If any goods, materials, or services provided under this Agreement are either Jawk-v& W. meetthe reQuirements of this Ag-eement, the Contractor will corrector modify the aciditional costs incurre(I to complete tnis Agreement U117 Contractor. 4.4 If sufficient funds are not appropriated or allocated for payment under this ill not Ni ob] 1 Ls 11:,! )VrC•T •its mcurredifter-the U11U 01 L11r, ULHURL are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 4.5 F J_��iver of Claims. Contractor's acceptance of final payment shall constitute a waiver of any and all claims, except those previously and properly made and identified by Contractor as unsettled at the time request for final payment is made. MAINTENANCE AGREEMENT -2- 3/2017 CITY OF CITY HALL 4 3,3325 8th Wlenue South 1% Federal Way, VVA 98003-6325 Federal Way (253) 835-7000 v,-6vW C141(iffeciera141 ay com 5. INDEMNIFICATION. 5.1 Contr . The Contractor agrees to release indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands - actions- suits causes of action arbitrations, mediations, Proceedin s, �u&�,ments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in WN M R11 11 MCC _)tI dily'VI IL'(WI I terms and conditions as the Uontractor pursuant to tins parLagrapil. 1110 ILJ S III work when completed shall not be grounds to avoid any of these covenants of inden-mification. 5.2 .1bdustfial Insur, ce, Act WaiVet� It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 Iry Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub- contractors harmless from any and all claims, de-uznds. actions. suits. causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, lwlw�m I wo 1 01 IVAT44 1WJ UICIU(Ilug WILHOUL 1111_11U]1111� LIIQI1 IQ�iXC"I this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the weewe-it 2..-td 6ereafter with respect to any event occurring prior to such expiration ortermination as follow&; 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent gay.:f ,&�al _in;ry, bodil. .- - 11 - 2 w--nroducts liability, advertising injury, and liability assumed under an insured contract with limits no less than tr. 1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; C. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with a I -fri in _� 1, ari-f=1rul,t& injury, including personal injury or death, and property damage. 6.2. Limit of Li,ab--y Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as At A ce pool coverage maintained by the City shall be excess of the ji Jh C' keunj ni insurance i self-insurance, or insuran MI-M114 MAINTENANCE AGREEMENT -3- 3/2017 CITY HALL 33325 Sth Avenue South Federal Way, VVA 98003-6325 (253) 835-7000 v,,ww o4,offederalwav con? 6.3. Additional Insured Verification� The Citv shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit "C" and incorporated by this reference. At City's request, Contractor shall fumish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to fngi J _J_the date this Agreement is actuallA terminated or uvon project completion and acceptance by the City. ffl��= 0110,11INION III IN III 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. The Contractor will filly cooperate with the City in identifying and assembling records in case of any public disclosure request. 1- 4 0 mmyons mserm mWe Le a [:�V,T#JMTM-rl� VE-3 R Malawi wniie I F"ing te"117 ork snall oelOng LO Trie UILY UPOR UC11VUfY. I 11C k-011LIULAO1 SlIall UU r an neecfect or Ut 71, ra work project upon demand. All records submitted by the City to the Contractor will be safeguarded by the Contractor. Contractor shall make such data, documents, and files available to the City upon the City's request. At the expiration or all originals and colies of ankL such work !-roduct remaininiz in the vossession of Contractor shall be delivered to the City. 9. BOO" AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and 111 411 ovwm- WESIHM111192M -*I W-k1J Tys the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10.1 Independence. The Parties intend that the Contractor shall be an independent contractor and that the Contractor ent to an emptoyment contract. IT me k- 111LIUCLOf is a SOIC- e .PIO:pn LOIS 0111011L ' V Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. IIII mel EMU M-1 601 fflpll�- M I (Chapter 296-155 WAC), General Safety and Health Standards (Chapter 296-24 WAC), and General Occupational Health I - . Contractor shall erect and oroperly maintain, at all times all necessary U--Uards- barricades signals and other safeguards at all unsafe places at or near the site for the protection of its employees and the public, safe v.--igw-2 -awaqx-.4-0.w-.a��ings- crosswalks street intersectionsgost danger signs warrI against known or unusual hazards ,J 1 4 16) 2. 01 ijill lijgitlii Ji all water, sewer e lilam a Wel IMA gill R12--ise a PA MAINTENANCE AGREEMENT -4- 3/2017 CITY OF Fdderal Mloy and equipment and is solely responsible for the same CITY HALL 33325 8th Avenue SOUth Federal Way, WA 98003-6325 (253) 835-7000 vvmv o1yoffederalway COM 10.3 Risk of Work. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any ji Oijlej used or held for use in connection with the work. Industrial or an i other 111SK.UU11M to the Contractor, shall not be deemed to convert this Agreement to an employment contract. Even though Contractor is an to secure satisfactory completion I W, No 1 44,22;u.- 2-;.Fi A-W yw&54o shall not less than the "prevailing rate of wage" for an hour's work in the same trade or occupation in the locality within the State 10.4.2 Agr . Pursuant to WAC 296-127-023, or hereafter amended, the City agreZ pr 7 that the term of tIM 10.4.3 EEAxge�mtions The prevailing wage requirements of Chapter 39.12 RCW, and as re'l %O•-? partnership; the President, Vice President and Treasurer of a corporation if each one owns at least 30% of the corporation. Contractor s a e ver co n o en o iay revai ing ages an e I Paid, certified by the Department of Labor and Industries, to the City. 10.4.5 Disputes. In the event any dispute arises as to what are the prevailing rates of wages for work of a similar nature and such dispute cannot be resolved by the City and the Contractor, the matter shall be referred for arbitration to the Director of the Department of Labor and Industries of the State of Washington and the decision therein shall be final and conclusive and binding on all parties involved in the dispute. 11. CONEIM qE INTERM. It is recognized that Contractor may or will be performing professional services during the Tenn for other parties; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor ri4p)i*m-ii-f . - *4ftir4mxteny_tLoq-jee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. -map OWN I DIEU= I It I I 11--4 ffs) It a I I I I wawj r-cd I aw 1 law arl; I PAW 4 1 alve) I I or! [MR Rum egn Sri I I Hogg I Liza 0 Fg6j I I 10 11 or! I I lou on WAm§J I I I rw 191taimej WIN -gomej MAINTENANCE AGREEMENT -5- 3/2017 CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 ,4,�w cVoffederaltvav cam any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age 2 r" ?,r*visi ji-4 rg-g A-,c ori . . marital status . or the nresence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including jQQje-ttjces't,j/. 6critractor shall comDl� with and shall not violate anj of the terms of Chgter 49.60 RCW, Title VI of the Civil Rights Act ot 1904, the AmericansTT ithAugahil ies Act, , eclon 4j, oTTne &XIM1111M10111-iCil, III I Y / J, 75 F& �71 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13.1 Inigfigg and N46dification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or r ano iu, hibits to this Ai;ement oose. Should ani law e in any Ex WTO .C.62 remain in fall force and effect. of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. the foregoW*_the_rigj2.i �."V�an�softhe� Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agrmyimi�-�fnzt6 z;:if Khar-8 �Iwwwit*f t,&q P% any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with LM. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, 2 S. JOW Oy'l WiL W AiWii MAN 7 1. 6 "igAW" A��iutloni,io.��i-D,�,,asaiiieiiueulo"�lI a's arch"I _41JAVIC17rV111111j�1 be rendered null and void, at the City's option. E�11' W_ Ali fill *f this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed ji6t j. Anv remedies j2rovided for under the terms of this Agreement are not intendeA t* VO O�WILSIITC, ILL MIMI IC L;LMLTdTfTV�11 option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in fall force and effect. Failure or delay of the City to diatel%ij currence shall not waive such breach or default. Failure of the C1 o I MAINTENANCE AGREEMENT - 6 - 3/2017 CITY OP dera�y l V%My CITY HALL 33325 Sth Avenue South Federal Way. WA 98003-6325 (253) 835-7000 w,ivw cityoffederahvqy. coin MP4OD"i If the King Coun ! Spqerior Court does not have Jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the a�id f6i.eral couV.s in KinLy County. Washinp-ton and waives any objection that such courts are HB-0-8WOUJIMPHIUMOIN-M "11MOR-MOU-JUMNUVA0511 - Jf fJrCJ-=OVrCW W"MmE - " ' to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents ans i I* eypciite a-#,d deliver this Ag_reement. This grge mqy be executed in arM M f I N P t; 11 L1191 fill JUMVARAM hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from su O'Slike "!kdmueai a 't 9 Ila cpal f �9 - pn MM -979MM *1 all NIVUL-Irc Agreement shall be the "date of mutual execution" hereof. sff--ZEMBR�• MAINTENANCE AGREEMENT -7- 3/2017 CITY of� F�deml fty CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 IN WITNESS, the Parties execute this Agreement below, effective the last date written below. By: ---A Jim Ferrell, May ELTEC SYSTEMS LLC: By: Printed Name: Title: DATE: STATE OF WAS HINGTON ss. COUNTY OF MHOM, mg, ".1m, 1512LI= On this day personally appeared before me to me known to be the of that executed the foregoing instrument, and ac owledged the said instrument to be IT the free and voluntary act and deed of said limited liability company, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. GIVEN my hand and official seal this - day of M Notary's signature Notary's printed name Notary Public in and for the State of Washington. My commission expires- MAINTENANCE AGREEMENT - 8 - IIIIIIII 111111111111•11111111�1 I III lk�n MIX 33325 8" Ave S. Federal Way, WA 98003 CITY HALL 33325 8th Avenue South Federal Way, VW 98003-6325 (253) 835-7000 Ci4loffP(Jeralway com I I "Twill M, Federal'Ilay Community Center 876 S. 333rd Street Federal Way, WA 98003 am and use reasonable care to see that the equipment is maintained as set forth herein. The Contractor will regularly program. Additionally, the Contractor agrees to adjust, lubricate, and if conditions warrant (unless specifically excluded under the exclusions paragraph) repair or replace the items listed within the equipment categories listed below: Machine: Maintain proper oil level, thrust bearings, sheave shaft bearings, brake coil, brake linings and wearing brake components. Pump Unit: including hydraulic fluid pump, pump motor, speed control valve components, V-belts and gaskets. Controller: including relays, resistors, contacts, coils, leads, transformers, fuses, timing devices and solid state components. Valves: line shut off valves and over speed valve components. Dispatching Equipment: including relays, resistors, contacts, coils, leads, fuses, transformers, timing devices, and solid-state components. Selector: including electrical or mechanical drive components, cams, contacts, relays, resistors, leads, transforiners and solid-state components. I mr-m-OrprNI Car: including power door operator components, door protective devices, car door rollers, car door contact, load weighing equipment, car safety devices, car guide shoes and rollers. Hoistway: including deflector sheave bearings, secondary sheave bearings, buffers, governor tension sheave sheave bearinga-tayeling cablu. hQist-wU door interlocks, hoist-wa,,, door rollers, gibs and spring closer. Accessory Equipment: incivaing an accessurg MeTatur eqj# TIE 11 unless accepted in the exclusions paragraph. MAINTENANCE AGREEMENT -9- 3/2017 CITY HALL 33325 Sth Aveme South Federal Way, V%A 98003--6325 (253) 835-7000 11-61-Ifflip wasibi MMRSMA 11 Oblin KAJ OJ K 'I" Igo I I, Is I I l� q muliffallsm to separate billing. Furnish lubricants: applied products to minimize wear. Hydraulic Fluid level: maintain proper hydraulic fluid only. Complete oil renewal (replacement) excluded Wire ropes: Replaced when outside of the requirements described in ANSI 17.1 for hoist rope wear. Motor & Motor -Generator: Will maintain the motor(s) and motor-generator(s) under the MCP program guidelines. Elevator phone monitoring: 24/7 monitoring of the elevator phones. PRORATIONS: Schedule of parts to be prorated: None unless otherwise indicated To provide you with the maximum service from these items, the Company is accepting them in their presen) to the base amount of this ymyosal anextraprice at the time the items listed are first replaced. The charge for this replacement will be determined by prorating the total cost of replacing the individual items. You are to pay for that portion of the life of the items used prior to the date of this contract and the Company agrees to pay for that portion used during the time of this contract. • The City agrees to maintain proper code compliance throughout the term of this agreement. The contractor reserves the right to suspend service for outdated code report completion items or other inspections in the event that the City disregards the Contractor's advice. • Possession or control of the equipment shall remain exclusively yours as owner, lessee, possessor or custodian. • The City's responsibility includes, but is not limited to, instructing or warning passengers in the proper use of the equipment, taking the equipment out of service when it becomes unsafe or operates in a manner that might cause injury to a user, promptly reporting to the Contractor any accidents or any condition which may need attention and maintaining surveillance of the equipment for such purposes. Nothing in this clause relieves the Contractor of its duty to conduct regularly scheduled inspections and follow commercially reasonable practices in those inspections. • The City will provide the Contractor unrestricted access to the equipment, and a safe workplace for our employees, but it shall be the Contractor's responsibility to supervise its employees and follow legally required safety procedures and provide safety equipment for its own employees. • The City agrees that it will keep the pits and machine rooms clear and free of water and trash and not permit them to be used for storage; and provide supply power of proper voltage and free of aberrations. • The City agrees that it will not permit others to make changes, adjustments, tests, additions, repairs or replacements to the equipment. • The City will provide the Contractors with wiring diagrams, operation and maintenance manuals and any other original manufacturer information and equipment necessary to maintain the machinery. • The City will ensure that machine rooms are properly ventilated, and humidity and temperature controlled in MAINTENANCE AGREEMENT _10- 3/2017 CITY Of ou F;6deral Mlay CITY HALL 33325 Sth Avenue South Federal Way, WA 98003-6325 (253) 835-7000 vlww cjfyoffederalw<�y. coat HOURS OF SERVICE (FM8) All work will be performed during the regular working hours of the regular working days of the elevator trade unless otherwise specified. The Company will include all repairs (listed within the scope) emergency minor adjustments and call back service during the regular working hours of the elevator trade. Callbacks outside these 1.W1UWW?ji1 ing rates -. in addition to the contract base yrice.-�Norrnal business hours will be considered 7 am — 5 pin on weekdays, excluding weekends and federal holidays.) TESTING The Contractor will test the City's equipment in accordance the periodic testing requirements as outlined in the American National Safety Code for Elevators and Escalators ANSI Ahowever Contractor's testing n unc i al authorities in co t,onwithins•ec in►licensin to t e equ pme o property, or any njury 3 or catastrop ic in i i of these tests, so long as it uses commercially reasonable testing methods. This Agreement contemplates testing once included under this service agreement) W,AINTENANCE AGREEMENT CITY OF eral V��y lax,2118-Unwim CITY HALL 33325 8th Avenue South Federal Way, VVA 98003-6325 (253, 835-7000 1. Total Compensation: In return for the Services, the City shall pay the Contractor a total amount not to exceed Seventy -Nine Thousand Six Hundred and NO/I 00 Dollars ($76,900.00) and Washington State sales tax equal to Seven Thousand Nine Hundred Sixty and NO/100 Dollars ($7,960.00) for a total of Eighty -Seven Thousand Five Hundred Sixty and NO/ 100 Dollars ($ 8 7,5 60. it i UBE= 1-n consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount calculated on the basis of the hourly labor charge rate schedule for Contractor's personnel as shown below: Hourly Billing Rates not including sales tax Monday to Friday from 7am to 5pni not including WSST. Overtime Rates Monday to Friday 6pm to lam * Mechanic $169.60/hr. * Mechanic OT (1.5) $254.40/hr. * Crew $339.20/hr. rp njus N960"n,"",rWWW_ - 1�11m_ _0 "M 8111��Irj, costs for 3rd party Invoicing, Receivables or any version of contract management the owner may require will be -r[kirw transaction fee). iW t cards will be subi ect to a service fee,( in addition to the amount shown above. The Agreement Price shall be adjusted as soon as practicable after notice is received of change in labor costs. Price shall be increased or decreased by the percentage of increase or decrease in the then current straight -time such rate on the January, 2020. The straight -time hourly rate for Elevator Constructor Mechanics shall be actual hourly rate paid to such mechanics, plus payroll taxes, and fringe benefits which include, but are not limited to, 1�,ensions, vacations, paid holidays, group life insurance, sickness and accident insurance and hospitalization MAINTENANCE AGREEMENT - 12 - 3/2017 COUNCIL MEETING DATE: February 16,2021 ITEM #:- 1 01, � COMMITTEE: PRHSPS MEETING DATE: 2/9/2021 CATEGORY: 0 Consent Ej Ordinance Public Hearing E] City Council Business E] Resolution El Other STAFF REPORT BY: Jason Gerwen, Par D • irector DEPT: Parks ks, Background: The Parks and Recreation Commission discussed their 2021 Work Plan during their November and January Commission meeting and voted to forward to the Council their proposed Work Plan for approval. lip 1111111111111r, Options Considered: 1. Approve the proposed Parks and Recreation Commission 2021 Work Plan. 2. Do not approve proposed Parks and Recreation Commission 2021 Work Plan and provide direction to staff. DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: I move to forward the proposed 2021 Parks and Recreation Commission Work Plan to the February 16, 2021jull Council consent agenda for approval, �66a-,44- 6jayn 4 Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed 2021 Parks and Recreation Commission Work Plan. BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 13 APPROVED COUNCIL BILL # El DENIED First reading TABLED/DEFERRED/NO ACTION Enactment reading MOVED TO SECOND READING (ordinances only) ORDINANCE # — REVISED - 4/2019 RESOLUTION # A CITYOF I V90Y 2021 Work Plan mum Project Summa!y/OWectives Commission Tasks When Status 1. Tour park playgrounds 2. Monitor and participate in playground Annual Playground Improvement of playground equipment in replacements at Alderbrook, Celebration Equipment Replacement existing parks appropriate for the Park Heritage Woods. 2nd to & 4 neighborhood 3. Prioritization of Funds - No REET qtr. allocation in 2021 -2022 budget cycle Support volunteer events in City Parks in 1. Identify and sponsor scheduled volunteer's 2021 Volunteer Events conjunction with Parks Appreciation Day in activities. To Be April. 2. Recruit volunteers. Determined Uncertain if events will Serve Day in Oct. 3. Volunteer at events. (TBD) occur due to Covid-19 RWB Festival 4. Booth @ RWB Festival Goal: To establish a system to prioritize projects we could fund with King Co. Levy 1. Brain storm session Develop Prioritization 2. Sub -Committee? 1st — 4th qtr. Matrix Develop a system with criteria, to rank 3. Recommendation commission priorities and make more 4. Determine Costs informed decisions Master Plan -Steel Lake 1. Participate in process to develop the scope As Funding Park Master Plan Steel Lake Park Property of the Master Plan process. Available 1. Participate in process to develop the scope As Funding Master Plan - Brooklake CC Master Plan Brooklake Property of the Master Plan process. Available 1. Continue pursuing/identifying funding options As Funding Master Plan - Lakota Park Upgrade Park amenities 2. Strategize on how to get FW School Available Board to partner in funding project Steel Lake Shop - Informational updates Provide input as needed during process As Needed Replacement COUNCIL MEETING DATE: February 16,2021 ITEM #: 6a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: HUMAN SERVICES COMMISSION APPOINTMENTS POLICY QUESTION: Should the City Council appoint members to the Human Services Commission? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: El Consent rdince Public F 0 earing I OnaH City Council Business 0 Resolution El Other STAFF REPORT_By-, Stephanie Courtney, City Clerk . ... .. DEPT: Mayor's Office Background: The Human Services Commission is comprised of nine (9) voting members and up to three (3) alternates who are appointed by the City Council to serve three-year terms (per FWRC 2.55.020). There are currently four (4) vacant voting positions due to to expirations and one (1) vacant alternate position. Seven (7) applications were received in response to the City Clerk's recruitment process. At their February 16, 2021 Special Meeting the Council interviewed seven applicants seeking appointment to the Human Services Commission (Katherine Festa, Jack Walsh, Eric Owen, and Grace Ssebugwawo Namagga as well as Betty Taylor, Sofia Mayo, Joseph Franco who are current alternates seeking appointments to voting positions). Options Considered: 1. Make appointments to Human Services Commission as follows: MAYOR's RECOMMENDATION: N/A MAYOR APPROVAL: N/A N/A CITY CLERK APPROVAL: 0�oqlql Committee Council Nflitialfbate Initial/Date Initial/Date COMMITTEE RECOMMENDATION: N/A PROPOSED COUNCIL MOTION: "I move thefollowing appointments to the Human Services Commission... (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 13 DENIED 1ST reading El TABLED IDEFERRED/NO ACTION Enactment reading E3 MOVED TO SECOND READING (ordinances only) ORDINANCE 9 REVISED — 4/2019 RESOLUTION P-7 COUNCIL MEETING DATE: February 16,2021 ITEM /a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ............ SUBJECT: ORDINANCE: SPEED LIMIT ORDINANCE AMENDMENT Road from 40 mph to 35 mph between 21" Avenue SW and 16"' Avenue SW? COMMITTEE: Land Use / Transportation MEETING DATE: Feb 1, 2021 CATEGORY: Consent E Ordinance El Public Hearing City Council Business 0 Resolution El Other STAFF REPORT BY: Rick Perez, P.E., City Traffic Engineer DEPT: Public Works Attachments: 1. Staff Report 2. Ordinance Options Considered: 1. Adopt the proposed ordinance. 2. Do not adopt the proposed ordinance and provide direction to stal lei IRECTOR APPROVAL: MD � 1nifiaVDate COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on February 16, 2021. Gre g Baruso, Committee Chair Martin Moore, Committee Member Hoang,Tran, Committee Member FIRST READING OF ORDINANCE FEBRUARY 16, 2021: "1 move to forward the proposed ordinance to th March 2, 2021 Council Meetingfor second reading and enactment. " SECOND READING OF ORDINANCE MARCn 2, 202 1: "1 move approval of the proposed ordinance. nWTn BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL N 1:1 DENIED First reading 11 TABLED/DEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE 9 REVISED — 11/2019 RESOLUTION # =�A rel R V.-I M F iT IIATE: February 1, 2021 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Public Works Director':, FROM: Rick Perez, P.E., City Traffic Engineer SUBJECT: Speed Limit Ordinance Amendment Financial Impacts: This code amendment requires 4 new signs, costing under $500, which will be charged to the Lakota Safe Routes to School Capital project. Speed limit sign maintenance is included in Public Works Department Traffic Division operating budget. Background Information: As part of the grant application submitted for the current Lakota Middle School Safe Routes to School project, staff proposed to lower the speed limit from 40 mph to 35 mph on SW Dash Point Road between 2 1 st Avenue SW and 16th Avenue SW. This coincides with the new school zone and an increase in turning conflicts compared to the rest of the 40-mph zone to the east. As part of the project review, since SW Dash Point Road is a state highway, Washington State Department of Transportation requires us to conduct an analysis justifying the reduced speed limit and have ordinance language adopting it. 3229MUMM AN ORDINANCE of the City of Federal Way, Washington, relating to speed limits; amending FWRC 8.30.040. (Amending Ordinance Nos. 90-29, 92-145, 93-177, 96-259, 00-364, 03-449, 10-668, 10-669, 10-675, 13-740, 15-807, and 17-832) law, may declare and determine by order, rule or regulation, properly adopted, that certaim MMMMM =MFMVN UNION 11 1 Will 11 Ili l�l ! �111 99�• • Mli]�� Mliffiliff I - Council, subject to the approval of the Washington State Transportation Commission in cases Milil iii MISSION III iiiiiiiiii ll��' 11 !�Ilgii WHEREAS, pursuant to FWRC 8.30.030, whenever it is deemed inadvisable for vehicles tIt operate at the maximum speed allowed by state law on any portion of a street or public highway and fix a lower maximum speed or otherwise regulate a lesser speed; provided, that in no case Ordinance No. 21- Page I of 8 Rev 2/19 WHEREAS, SW Dash Point Road between 16 1h Avenue SW and 21 Avenue SW has an Mash Point Road to the east of 16 1h Avenue SW, thus warranting a reduction in the speed limit The maximum speed limits set forth in the following schedule of speed limits are hereby =111111M ll�l Ill 111111111 ill lj� (1) Speed limit 20 mph. No person shall operate a motor vehicle upon the following described I !!I ill HIMI ill Mill 11 11 1 1 1 Ordinance No. 21- Page 2 of 8 Rev 2/19 MOM SpeedI mph. No person operate a moiifollowingi •-i , � r- • i � i .. i • �, .. Ordinance No. 21- Page 3 of 8 Rev 2/19 Speed limit 35 mph.person . operate . motor vehicle upont • described 10th Avenue Southwest, between Southwest Campus Drive and 6th Avenue Southwest. 06 . Ordinance No. 21- Page 4 of 8 Rev 2/19 r /r .r / � a/ r • i_ ._ �� • i i i - i Hoyt Road Southwest, between Southwest Dash Point Road and Pierce County. Redonda Way South, between South Dash Point Road and South 284th Street (if extended). Southwest Campus Drive, between 1st Avenue South and 21st Avenue Southwest. South Star Lake Road, between South 272nd Street and Military Road South. Speedrh. No person shalloperate . motor vehicle uponi described Ordinance No. 21- Page 5 of 8 Rev 2/19 1101 1! :fI III IF 111 1 � 111�1111 1 11 111 11 %� I• Iff I � I I 111 111111 , 1111 1 � I IfflIll 11111111 rY1A"j?1'jWF. j � I Hill South and Southwest Dash Point Road (State Route 509), between 24-A 16 1h Avenue SW and (5) Speed limit 45 mph. No person shall operate a motor vehicle upon the following described 11111 11111 111 iiiiiiiiii MI "1 lln I INNER I�'i��IillI�'Il��ili I? 11111 IIII MINIMUM III F I !I IMI � I I �11 1,• 1111 - I 'I IM 1111111111:gvjm. •' 11 plil 111�1111 1111111111111111 � I� III 13=6 M!"Offlno M or invalid for any reason, such decision shall not affect the validity of the remaining portions CH this ordinance or its application to any other person or situation. The City Council of the City ca Federal Way hereby declares that it would have adopted this ordinance and each section, more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or ITIMITIMUMIMP Ordinance No. 21® Page 6 of 8 Rev 2/19 Sectibn I � Correction . The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of lig q� 11 11 I �� 1 ffpqqn� MEXIM =4 PASSED by the City Council of the City of Federal Way this day of 720--,-, Ordinance No. 21--. Page 7 of 8 Rev 2/19 uomm�i FAMMI'm FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 21--, Page 8 of 8 Rev 2/19