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AG 21-022 - EAGLE TIRE (PD)RETURN TO: PW ADMIN EXT: 2700 ID #: 3862 2. ORIGINATING STAFF PERSON: EJ is / David Nelson ExT: 3. DATE REQ.,BY: 3. TYPE OF DOCUMENT (CHECK ONE): 13 CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) 0 PUBLIC WORKS CONTRACT [3 SMALL OR LIMITED PUBLIC WORKS CONTRACT [3 PROFESSIONAL SERVICE AGREEMENT 0 MAINTENANCE AGREEMENT c3 GOODS AND SERVICE AGREEMENT [3 HUMAN SERVICES/ CDBG [3 REAL ESTATE DOCUMENT [3 SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) [3 ORDINANCE o RESOLUTION [I CONTRACT AMENDMENT (AG#):_ [3 INTERLOCAL [3 OTHER 4. PROJECT Nkmc- 2021 Fleet Maintenance: Police 5. NAME OFCONTRAIC-IOR: Eagle it & Automotive Gg_jjqrbqE,_LLC. ADDRESS: 1515 S 344th St TELEP14ONF-: 253-838-2424 E - MA IL. I i n d a Ogga-g -Ie-ti r_Q. qQm FAX: SIGNATURE NAMF.:, John and Ron Kgrosky --- TITLE:____ 6. EXHIBITS AND ATTACHMENTS: [3 SCOPE, WORK OR SERVICES [3 COMPENSATION El INSURANCE REQUIREMENTS/CERTIFICATE [3 ALL OTHER REFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN 0 REQUIRED LICENSES 0 PRIOR CONTRACT/AMENDMENTS CFW LICENSE # BL, EXP. 12/3 1 UBI # -, EXP. 7. TERM: COMMENCEMENT DATE: TBD COMPLETION DATE: 12/31/2023 8. TOTAL COMPENSATION:$ 202,000 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: [3 YES 13 NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: 13 YES 13 NO IF YES, ,$_ PAID BY: 13 CONTRACTOR 0 CITY RETAINAGE: RETAINAGEAMOUNT: o RETAINAGE AGREEMENT (SEE CONTRACT) OR ci RETAINAGE BOND PROVIDED M PURCHASING: PLEASE CHARGE TO: 504-1100-043-521-10-480 9. DOCUMENT/ CONTRACT REVIEW INITIAL/ DATE REVIEWED INITIAL DATE APPROVED 11 PROJECT MANAGER A DIVISION MANAGER DN 1/15/21 ii DEPUTY DIRECTOR I DIRECTOR o RISK MANAGEMENT (IF APPLICABLE) I LAW DEPT Eric !(22l2021 10. COUNCIL APPROVAL (IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 11. CONTRACT SIGNATURE ROUTING . 1 2 1 L4 (2- • SENT TO VENDOR/CONTRACTOR DATE SENT: 11-2-71 DATE REC'D:1 - • ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS • CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TOE I TION DATE (INCLUDE DEPT. SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.) INITIAL/ DATE SIGNED • FINANCE DEPARTMENT A'11,'DEPT 7419)ZI St '4ATORY (MAYOR OR DIRECTOR) YCITY CLERK 1,55 A o ASSIGNED AG# A G M#1 C] SIGNED Copy RETURNED DATE SENT: 5-5j-0 IeV. COMMENTS: Ly EXECUTE " " ORIGINALS See attached fee schedule. MAINTENANCE AGREETTIEt7VT FOR This Maintenance Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Kurosky Tire, Inc., ("Contractor"). The City and Contractor (together "Parties") are ttc�wrAj?-t d 4.* busi-tess ?.t the below addresses which shall be valid for any notice required under this A John & Ron Kurosky 1515 S. 344th Street Federal Way, WA 98003 1 "ii6lif-ii "i'limi r,177-Mn—n '�. in Is A gree III", If and the Contractor. HEMEMIMI wo 33325 8th Ave. S. Federal Way, WA 98003-6325 2.1 Work. The Contractor shall provide goods, materials or services and otherwise perform the work more gpecifically described in Exhibit "A," attached hereto and incorporated by this reference ("Work"), performed to the City's 2.2 )�7a antics. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Work and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. The Contractor warrants it will provide services in a -oc-,fftIte4. -tractices ftr otVer-sTitilar services within the Pu et Sound re effect at the time were obtained, and will perform in accordance with their specifications and Contractor's representations to City. The Contractor shall, at its sole cost and expense, correct all Work performed which the City deems to have defects in workmanship and material discovered within one (1) year after the City's final acceptance of the Work. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A RCW. In the event any part of the goods are repaired, only original replacement parts shall be used —rebuilt or used parts will not be acceptable. When of 6e worIc sYall extend for one- ) ear from the date such correction is determined by the City, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. 2.3 Time, DocumentatiM and Inspection. Work shall begin immediately upon the effective date of this substantiality or the ease of its discovery. - l - Rev. 10/19 event the Contractor fails to perform the necessary clean up, the City may, but in no event is it obligated to, perform the costs from any remaining payments due to the Contractor. violates Section 12 and may result in ineligibility for further City agreements. 4. 4.1 Amount. In return for the Work, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit "C," attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Tenn. Except as otherwise provided in Exhibit "C," the Contractor shall be solely responsible for the [�:ayment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. _ 4.2 Method of Pqyjt�. On a monthly basis, the Contractor shall submit a voucher or invoice in the form Jfiyd-'*�; Vie Cili, i�ichjdi-t.g a description of what Work have been performed, the name of the personnel erormingsuch oil requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Defbctive or Unauthorized Work. If any goods, materials, or services provided under this Agreement are either defective- irtznt'iorized. or otherwise do not meet the requirements of this Agreement, the Contractor will correct or modify the for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs a-14 attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to MalMame additional costs incurred to comLptlete this Agreement with other sources, from any and all amounts due or to become due the Contractor. are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 4.5 FL Contractor's acceptance of final payment shall constitute a waiver of any ,2,iiLWvdEz4f nWi# t those iireviousl�,Laadjuo_serly made and identified b�; Contractor as unsettled at the time request for final payment is made. 5.1 _Qontrac� The Contractor agrees to release indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4,24,115, 6�en, in the event of liabilit y for dama t of bodily injury to persons or damages to property caused by or -2-' Rev. l0/l9 —Qm—, _-Qa agents and volunteers to the extent and on Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver. 5.3 City Mdmri&g�� The City agrees to release, indemnify, defend and hold the Contractor, its officers, direct*rs- -,�,2reMders. Dzeters. emDlovees. aLents, reoresentatives, and sub- contractors harmless from any and all claims, or entities, incluaing witnoul limitation, ineir respective agents, licell t;Se11LULJVCb-,-UM5tfft; If t connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCt. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors for the 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; C. Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with 2 minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. 6.2. No LAmit of LiAhA&- Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. oil up -1 At City's request, Contractor shall furnish the City with copies of all insuranc t], o r�jremiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. -3- Ber.l0/l9 immediate termination, The Contractor will fully cooperate with the City in identifying and assembling records in case of any public disclosure request. Lila shall be delivered to the City. and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this 1 all r, representative, the State Auditor, or otfier governmental officials authorized by law to monitor this Agreement. 10DITIONS. 10,1 The Parties intend that the Contractor shall be an independent contractor and that the z-oid details of its work, the CiLy bein interested, Wonll in the the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an Contra or agrees to noti the Ci and comilete w rewired form if the Contractor retired under a State of ct so. 10.2 Safety. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors at the work site and in the performance of the contract work and shall utilize all protection necessary for that purpose. Contractor shall comply with all applicable provisions of federal, state and municipal safety and health laws and codes, including without limitation, all OSHAJWISHA requirements, Safety and Health Standards for Construction Work (Chapter 296-155 WAC), General Safety and Health Standards (Chapter 296-24 WAC), and General -M#.TQMUOU if r I sy'a nalmy.1 41 4,14[my, at millliOl wwwwww".. OWN -6 OMWORMA11 ........... Mug. for its materials and equipment and is solely responsible for the same NOW M-141 Nwww--- INIE'"" 0 1 M an independent contractor, the work must meet the approval of the City and shall be subject to the City's general right inspection to secure satisfactory completion 11. CQNVIALTOVIN . It is recognized that Contractor may or will be performing professional services duri the Term for other Vartim however, such performance of other services shall not conflict with or interfere with Contractor RON 016111431WAS4 0494-V 90110 -1 i 11 111601 011111-11-11IN LUM �-'§ was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating t Contractor's performance. I - 4 - Rev. 10/19 12. EQtAh O"OHnNMXMPWYER. In all services, programs, activities, hiring, and employment made possible IT ?gn-2,4 marital status, orthe presence of i-V-11 ualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for trag, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title V1 of the Civil Riihts Act of 1964 the Americans With Disabilities Act i Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 2 1, 13. GENERALPROV1SIONS. Kim 1AA FTM conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections Me provisions 01 LIUS ?ig1UC111U11L.,,-proviSTIM (91. UNS XgT-MFT-j , V Is poprovision ot this Agreemell, inclucling Tnis provision, 1 Tay 1r, 1wil(I I 1XYM*kt cxotP 11,13 00'' signed by duly authorized representatives of the Parties. SIMON UMIN A 111.1411 n* fyrther assignment shg-ll �,e mwte witX-.t.v.t xUiti#Yzl witteA g*As��xt. Su'iJect-tut, tke fix-,goixg, tke--x-gkts zxi 0ligZti,#,X*1tf the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Co__p_. The Contractor shall comply with and perform the Services in accordance with all -and-c—ity, laws includin . codes, ordinances, resolutions, re ulations, g. without limitation. all CiLy rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 E—� Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's f Ais,4.greement. An% notices reciuiredto be givenb- the Parties shall be delivered at the addresses set forth at V-3 rt j jtj j at of mailini, Ani remedies irovided for under the terms of this ARreement are r NO rri A W- 1. 1 "M #X-thp.-Y-m�C scuzasL-�yi gri* r C--*u4r ?ties2-greertwffti-vgto -5- Rev. 10/19 not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each brings any claim or lawsuit arising from this Ae-reement,-os—hP—a&,e. shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, includin�§ all appeals, in addition limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 'tAgqlj�, Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in ,a-tv -iiinAmer of which shall be deemed an oriainal and with the same effect as if all Parties hereto had OW-JIMMIR , . MI WIN- 01 vages. The date uvon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. - �- Rev. I0/I9 FOINKS-1 Kul) :01 twWWWWWAAAAAA,11 hanie Courtney, CMCOity Clerk V DATE: 01�4 49�,l A t- - fv� J. Ryan Call, City Attorney By: Printed Name: Title: DATE: ;Fl S& COUNTY OF mknb On this day personally appeared before me to e own to e the 0 [A) 0-C V, of ?7kA,1 I r, �E 1-f that executed the foregoing instrument, and acknowledged the said instrtAent to be the free and voluntary act and deed of said limited liability company, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. GIVEN my hand and official seal this day of 20 'Id Notary's signature X-1 Notary's printed name tim. - Notary Public in and for the State of asbington, Zte0o'S*f Za bin �on y co fission expires, LIA y My COMMISSION EXPIRES AUGUST 29,2024 -- City of Federal Way 2020 RFP Fleet Maintenance - 7 -10/2020 EXHIBIT A SCOPE OF SE R VICE GENERAL PROVISIONS • shall perforin general and preventative maintenance and common repair services on vehicles and engine, etc. The City's preference is to have a primary Contractor that has the ability to perform all required services if possible; however, • may be sub -contracted • the City may select more than one contractor. When sub -contractors are used, the • Contractor is responsible • performance, including, but not limited •: billing, reporting, scheduling, • work quality, and warranty. The Contractor must have the ability to provide required preventative maintenance and repair service listed in Section E (below) for the fleet listed on Exhibit D. A. Preventative Maintenance The City's vehicles are routinely driven in short distance; frequent start/stop; and long idle periods. The attached Schedule A outlines preventative maintenance requirements due to the use conditions. The average annual usage is normally around 10,000 miles for general purposes vehicles and 20,000 miles for Police vehicles. RggairsArkf Vithitenattee Provide -• to all common mechanical and electrical systems as needed. C. Trans -Dort of Vehicles for Service ■ Contractor is responsible for transport (pickup and delivery) of non -police vehicles for all preventative and scheduled services from the following two (2) locations: City Hall — 33325 8th Ave South Steel Lake Maintenance Shop — 31130 281h Ave South • Contractor may be responsible for transport (pickup and delivery) of police vehicles for preventative and scheduled services from the following location: City Hall — 33325 8th Ave South • For non-scheduled emergency service, courtesy transportation for customer to and from City facilities. For vehicles not drivable, additional towing charge may be billed upon approval of authorized City staff. 111). !LoadftjgM on Rq uirtd, Sq3j�&N m 2-hour turn -around on common repairs (including brakes, etc.) and routine maintenance without prior scheduling. Vvlhen a prior appointment has been made for routine maintenance, the turn- around time should be four (4) hours. at Provide adequate inventory on special parts to ensure minimum turn -around on non -common repairs. E. Repair.,Order Content and Procedure The Contractor shall provide repair orders for all services provided containing the following information: We IpMR11 gisitiomojiL*jmqll U1101,11NIVRI i t:• City of Federal Way 2020 RFP Fleet Maintenance - 8- 10/2020 shall be mailed to City upon completion, and a billing copy shall be sent to the City with the monthly statement. Authorization of work by designated City Fleet Coordinator or designee is required for all repair orders. • Individual vehicle charges shall be submitted on separate repair orders for each service visit. The repair order must include: ➢ Date work performed > Vehicle and/or license #, make/model > Vehicle mileage and engine hours at time of service/repair > Date in / date out / time completed > Detail type of service, hours, material used, and cost associated with each > Subcontracted repair orders containing same information shall be attached to contractor repair order > Copies of all invoices related to the repair • The Contractor guarantees and warrants that all material fumished and all services performed under said contract will be free from defects in material and workmanship and will conform to the requirements of this contract for a period of 12 months or 12,000 miles, whichever occurs first. The Contractor shall remedy all such defects at his/her own expense within one (1) working day after notification by the City. • Warranty and subcontracted repair orders need to be provided by the Contractor. Contractor is prime contractor; however, subcontractors may be used by Contractor. Contractor assumes responsibility for work of subcontractors. The charges for such services to the City shall be the amount of the subcontractor's invoice for services performed, or the contract price, whichever is less. F. Hours of Overation WY7-IMPAMMM �N - I --- I t J'Anlow"I"Ir"JIMMM hour coverage possible. Please identify normal business hours and emergency business hours if available. City of Federal Way 2020 RFP Fleet Maintenance - 9 - 10/2020 Service A city Police (non -Police) 1 Chan Engine Oil* X X 2 Change Engine Oil Filter X _X —3 Reset Intelli ent Oil Life Monitor Sy�em X X —4 Rotate Tires (4 Way - Front to Rear) X X 5 Pro er Check Tire Wear, Tread D�eth�and Pressure �X X 6 Check Accessory Drive Belts and Tensioner X X 7 Check Half -Shaft Dust Boots Drive Axle Fluid Level if equippe 1) X X Check Battery Performance and Corrosion Free Connections. Add water as 8 needed X 9 Check Horn Operation X 10 Check Engine and Cabin Air Filters — - - -------- X X 11 Check Suspension and Shock Components for Wear, Leaks or Dama&e X X Check and Lubricate Chassis, Steering Linkage, Ball Joints, Suspension, Tie- 12 Rod Ends, Driveshaft and U-Joints. Inspect Undercarriage for Damage X X Check Engine Component Fluid Levels including Brake, Coolant Recovery Reservoir, Manual and Automatic Transmission with an Under -Hood Dipstick, 13 Power Steering and Window Washer. Fill as needed X X 14 Check Windshield for Cracks, Chi s or Pits X 15 Check Washer Spray, Wiper Operation, and Condition of i er Blades X Inspect Brake Pads, Shoes, Rotors, Drums, Calipers, Brake Linings, Hoses, 16 Wheel C Tinders, and Parking Brake X X Inspect Wheel and Related Components for Abnormal Noise, Wear, Looseness, 17 or Drag X X 18 Inspect Engine Cooling System, Heater and A/C Strength, and Hoses X X 19 Inspect Exhaust System and Heat Shields X X Inspect Front & Rear Axles and U-Joints; Lubricate if Equipped with Grease 20 Fittings (AVYrD Vehicles) X X Inspect Exterior and Interior Lights and Other Electrical Items for Correct 21 Operati n including Hazard Warning System Operation (if equipped) X X 22 Lubricate Door Latches, Locks and in es X 23 Check all Seat Belts X X 24 Fuel Filter - Replac X 25 Check & Drain Fuel/Water Separator (Diesel Engine Only) X *Price for the oil change should be based on 5 quarts. City of Federal Way 2020 RFP Fleet Maintenance _10- 10/2020 Pill 111111111 I Im V N.We IL Contracted maintenance facilities are expected to provide prompt, courteous and competent service. Garage staff must be knowledgeable about service procedures, and initiate the service transaction within 15 minutes of their arrival and/or service call is placed. The service desk shall be staffed adequately to provide efficient customer service in a timely manner. I 1 11 - - a - - 2. Repair orders and billing invoices must refer to the vehicles by their vehicle number- rMlllsllllp 1111111111aliqll 11111111111ppillplipli! ilill ill! M=M] A. Safety Check Onromme re City of Federal Way 2020 RFP Fleet Maintenance 10/2020 Ba�l — Inspect all brake line hoses and master cylinder for signs of leaks or damage. Inspect fro brake pads, rear brake linings, wheels cylinders, and parking brake cables and linkage. Re ol estimate:Q mialrd, g lifb CoblihitSvstem — Visually inspect entire system for leaks, damage or others signs of needed ]repa" I City will designate a specific Service Representative ("SR") for non -police and police vehiclel Although the garage will have contact with other City operations staff, the SRs are your prima • with the City. I 2. The contractor shall identify a single individual by name to serve as the responsible contact for daily communication with the City regarding vehicle scheduling and vehicle status update(s). 3. The Ss will contact the designated representative between 7:30 a.m. and 5:00 p.m., weekdays to determine the status of vehicles and/or equipment being serviced. The contractor contact should provide accurate and timely information to the SR on vehicle status including, but not limited to: • at vehicles/equipment are ready by vehicle number. • What vehicles/equipment are being serviced/require repair. • Estimated completion of vehicles/equipment under repair. • Description of repairs and costs. 4, For other services, the vehicle driver will deliver the vehicle to your facility, and provide a description of problem of the vehicle. After the service is completed: a. Complete Vehicle Service Order ready for SR or designee to sign. b. Place service reminder label on the driver's side windshield stating the next maintenance Mileage, Date and Engine Hours for routine preventative maintenance. C. Contact SR to provide time that vehicle is ready for transporting back to the original location. If the SR is not available, leave a voice ail message. d. SR or designee will check work performed, sign off Service Order, and accept the keys from Contractor representative. 6. When repairs cannot be accomplished at your facility or a subcontractor facility identified in the proposal, you must contact the SR for instructions. No repairs shall be made by non -authorized facilities • approval • the SR. T Report to the SR any vehicle brought in for service or specific concern with problems caused by driver misuse. & The Contractor will be responsible for loss and damage to all City vehicles under its custody and/or control. City of Federal Way 2020 RFP Fleet Maintenance - 12 - 10/2020 C. Preventive Maintenance The preventative maintenance services will be in accordance with the preventative maintenance schedule (Schedule A). Additionally: 2, Tires are to be replaced when they reach tread depth of 4/32 of an inch or within 1,500 miles. e 3. Turn -around time of 24 hours for routine preventive maintenance is expected when no appointin I for service has been made. When a prior appointment has been made for routine maintenance, t turn -around time should be four (4) hours. Tion-routine mainienance, OTY -- ran 01171CF&FULT07,17" 17T.#rP • • If a • stops at your facility Monday • Friday between 7:30 a.m. and 5:00 p.m. requesting service without prior notification to you from the City, call the SR/designee for • 2, After Contractor hours, if a vehicle has a breakdown or is involved in an accident and must ta towed, the driver will be instructed to have the vehicle towed to your facility. The operator will th provide their own transportation. In such a situation, notify the SR for instructions. i 4. Turn -around time of 24 hours for non -preventative maintenance service is expected unless otherwise approved on a case by case basis by S. City of Federal Way 2020 RFP Fleet Maintenance -13 - 10/2020 1 W.14 2, 113 V go utility Ford Interceptor POLICE VEHICLE Crown Victoria Dodge Charger Truck SUV Services/Costs Cost Cost Cost Cost Rate Per Service A $39.95 $39.95 $39.95 $39.95 Vehicle Transport (pickup and delivery) for preventative and scheduled services $0 $0 $0 $0 Cost of Hourly Labor Rate (not included in Service $85.00 $85.00 $85.00 $85.00 Rotate Tire (4-Way Front to Rear) $0.00 $0.00 $0.00 0$ Replacement Dealer Parts (not included in Service A) Cost is 35% 35% 35% 35% Replacement Non -Dealer Parts (not included in Service A) Cost Plus 35% 35% 35% 35% Cost for shop supplies, and other disposal fee as a percentage of total service fee (not included in Service A) 0% 0% 0% 0% Cost for tire installation and balance per tire $15.00 $15.00 $15.00 $15.00 I Prices for the services listed above must include all labor and material needed to complete the services specified. 2. Prices proposed in this section are firm fixed prices for the initial period of the contract (three years). All repair parts are to be OEM or equivalent. Exceptions will be individually considered on a - 'I, and free fluid top off between service intervals. All labor hours shall be as listed on ALLDATA Service & Repair Information system. Contractor shall provide the City with an access password to their ALLDATA Service & Repair Information system. Unless otherwise specified and/or agreed to, a standard 12 month or 12,000 mile warranty will be required on all labor and materials. 7. The City is required to pay Washington State sales or use taxes for most goods and services. The City is exempt from Federal excise and transportation taxes. Taxes shall NOT be included in the bid prices. Applicable taxes will be added as a separate item. City of Federal Way 2020 RFP Fleet Maintenance - 14 - 10/2020 - City of Federal Way 2020 RFP Fleet Maintenance - 15 - 10/2020 EAGLTIR-01 DATE (MMIDOIYYYY) CERTIFICATE OF LIABILITY 12/31/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). _._ CONTACT PRODUCER N.AMF; ...._ Fournier Insurance Solutions VAgNN ,_Exo: (253) 473-3010 FAX No}:(253) 473-5363 5712 Orchard St. W. — - University Place, WA 98467I requests@fourniersolutions.com _ '..) IAle!loeolm.O Dn rnVeoe Ge I. NAM fi Insurance INSURED I INSURER B • _ _ Kurosky Tire, Inc. DBA Eagle Tire & Automotive 1 INSURERC: _. 1515 S 344th St (INsuRER D — -- — -- Federal Way, WA 98003 IN -- I INSUREi� E INSURER F : COVER GCE$ CERTIFICATE NUMBER: REVISION NUMBER,. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 'ADDL SUBRI POLICY EFF POLICY EXP .LIMITS TYPE OF INSURANCE ( qD ( D I POLICY NUMBER YY1 M PDDt _ 0 A X COMMERCIAL GENERAL LIABILITY I EACH OCCURRENCE _- $ 1,000,000 CLAIMS -MADE (� OCCUR CPP0026097 j 4/1/2020 4/112021 DAMAGE r® RENTED s 300,000 F:REMlS IFa R&cC�rTPPP1 - - X WA Stop Gap DIED EXP iAny one person} $ 10,000 . - .. '. 11000,000 (S PERSOIJ.AJ-&ADVINJURY .:. GEN'L AGGRE.GATF LIMIT APPLIES PER: i . GENERAL AGGREGATE 2,000,000 $ __ _ X I I LOC CT 2000,000 PROpllGTS^COMPIOP AGO POLICY ( I ,PIE u ( e OTHER .�, A ". AUTOMOBILE LIABILITY �OM81NED SINGLE LIMIT $ 1,000,000 X ANY AUTO CPP0026097 4/1/2020 4/1/2021 RUDILY INJURY Pe ,p ar cnl _ OWNED SCHEDULED AUTOS ONLY AUTOSiORIL a" @NJIJRY�P�r acezdani} $ HIRED NAR NECi (All I�C;)NLY' R0F1SRr( AMA.GE i.. I_ 3?®t a ,crdstnif 3 j Auras ONLY � . is ..m UMBRELLA LIAB X OCCUR 3 $00,000 EACH OCCURRENCE v X.I EXCESS LIAB ..CLAIMS -MADE IUMC0007177 4!1l2020 4M/2021 AGGREGATE 3,400,00 I DED ( X RETENTION $ 0. $ WORKERS C'OMPENSATIOW PER 1 TH- O ,P74TUTJ 1 11, AND EMPLOYERS` LIABILITY Y 1 N -.. ... , _.. ( ANY PTA'CfPRIETORtPARTNER,'EXECUTIVE I .LL �� N P A .:E_L., EACH ACCIDENT $ _. ,. ... OF'FIC:ERtMEMBER EXCLUDED? ;(Mantlalcsey.InNH) G E.LDISEASE -EAEMPLOYEE)S _ — - -LIMIT `If desunder I n( I, DESoNses i (. E.L. DISEASE - POLICY �crbe A Garage KeepsCPP0026097 4H/2020 4l1/2021 iSee Desc. of Ops Iyes A Garage Liability CPP0026097 4/1/2020 411/2021 ;Limit 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Location #1 -1515 S. 344th St., Federal Way,- - Limit $300000 Location#2 - 5500 Olympia Drive, Gig Harbor, WA - Limit $120,000 Location #3 -102 Puyallup Ave., Tacoma, WA - Limit $120,000 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Federal Way ACCORDANCE WITH THE POLICY PROVISIONS. 33325 8th Ave South Federal Way, WA 98003 AUTHORIZED REPRESENTATIVE h r ACORD 25 (2016103) Q ©1988-2015 ACORD CORPORATION. All rights reserved, The ACORD name and logo are registered marks of ACORD tit L U,111,1111"" N kv%fek 5 11 N G T 4D� N .'rofit Corporation Issue Date: Sep 04, 2020 Unified Business ID #: 601044624 Business ID #: 001 Location: 0001 Expires: Sep 30, 2021 LWiEgHaj7m�Ew1 - ACTIVE INDUSTRIAL INSURANCE -ACTIVE TAX REGISTRATION -ACTIVE CITY ENDORSEMENTS: GIG HARBOR GENERAL BUSINESS - ACTIVE FEDERAL WAY GENERAL BUSINESS #87-000042-00-BL - ACTIVE LICENSING RESTRICTIONS: Not licensed to hire minors without a Minor Work Permit. Nh, d e, 'atc, -i jcz, x c 1 ",u""i"I" v's m", " 'Y" 2/5/2021 Corporations and Charities System b-ier and Charities Filing System sMn NRWRsh KUROSKY TIRE, INC. 601044624 WA PROFIT CORPORATION ADMINISTRATIVELY DISSOLVED 1515 S 344TH ST, FEDERAL WAY, WA, 98003-6805, UNITED STATES 1515 S 344TH ST, FEDERAL WAY, WA, 98003-6805, UNITED STATES 09/30/2020 UNITED STATES, WASHINGTON 09/09/1987 PERPETUAL 02/03/2021 RETAIL, GOO YEAR TIRE DEALER WITH AUTOMOTIVE SERVICE Business Name: UBI Number: Business Type: Business Status: Principal Office Street Address: Principal Office Mailing Address: Expiration Date: Jurisdiction;: Formation/ Registration Date: Period of Duration; Inactive Date: Nature of Business: https://ccfs.sos.wa.gov/#/BusinessSearch/BusinessInformation 1/2 2/5/2021 REGISTERED AGENT INFORMATION Corporations and Charities System ii N 16S*Tl V, GOVERNORS Title Governors Type GOVERNOR INDIVIDUAL GOVERNOR INDIVIDUAL zmmzl�� Entity Name First Name Last Name JOHN KUROSKY RONALD KUROSKY FilingHistory 11 NameHistory Print Return to Business Search https:Hccfs.sos.wa.gov/#/BusinessSearch/BusinessInformation 2/2