Loading...
AG 21-025 - HISTORICAL SOCIETY OF FEDERAL WAYI I RETURN TO: Jen Pews EXT: 2527 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Finance 2. ORIGINATING STAFF PERSON: JenPettie EXT: 2527 3. DATE Q. BY: 4. TYPE OF DOCUMENT (CHECK ONE): • CONTRACTOR SELECTION DOCUMENT (E.G., RFB, R-FP, RFQ) • PUBLIC WORKS CONTRACT o SMALL OR LIMITED PUBLIC WORKS CONTRACT El PROFESSIONAL SERVICE AGREEMENT Ei MAINTENANCE AGREEMENT • GOODS AND SERVICE AGREEMENT D HUMAN SERVICES / CDBG • REAL ESTATE DOCUMENT 0 SECURITY DOCUMENT (E,G BOND RELATED DOCUMENTS) • ORDINANCE D RESOLUTION • CONTRACT AMENDMENT (AG#):_,_— 0 INTERLOCAL • OTHER Memorandum of Understanding with Historical Society of Federal Way 5. PROJECT' NAME; Historical Society of Federal Way Memorandum of Understanding 6. NAME OF CONTRACTOR: Historical society of Federal Way ADDRESS: TELEPHONE E-MAIL: FA, X : SIGNATURENAME: Dja11e N bte Gullito rd TITLE President 7. EXHIBITS AND ATTACHMENTS: 0 SCOPE, WORK OR SERVICES El COMPENSATION 0 INSURANCE REQUIREMENTS/CERTIFICATE 0. OTHER REFERENCED EXH113ITS F-1 PROOF OF AUTHORITY TO SIGN 0 REQUIRED LICENSES 0 PRIOR CONTRACT/AMENDMENTS S. TERM: COMMENCEMENT DATE: 313/2021 COMPLETION DATE: 12/3112022 9. TOTAL COMPENSATION $ 40,000 (2021 & 2022) (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: DYES ONO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED OYES NO IFYES, $, — PAID BY: 0 CONTRACTOR It CITY RETAINAGE: RETAMAGE AMOUNT: ❑RETArNAGE AGREEMENT (SEE CONTRACT) OR El RETAINAGE BOND PROVIDED 0 PURCHASING: PLEASE CHARGE TO: NIA 10, DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED El PROJECT MANAGER It DIRECTOR AA / 2-1-2021 0 RISK MANAGEMENT (IF APPLICABLE) El LAW JRC 2/2/2021 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE:glav COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING I I 19�SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: • ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS • CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) IN IT I A I I )AF�- kSQj N EL Q • LA DEPARTMENT 1p'� po�N' ATORY (MAYOR OR DIRECTOR) • CITY CLERK • ASSIGNED AG# AG, MEMORANDUM OF i .I1« BETWEEN THE CITY OF 1 'A , 1. HISTORICAL SOCIETY OF FEDERAL WAY , Wd THIS MEMORANDUM OF UNDERSTANDING ("OU") is made this day of 2021, by and between the undersigned representatives of the Historical Society of Federal Way ("Society"), a Washington State nonprofit corporation, and the City of Federal Way ("City"), Washington State Municipal Corporation. WHEREAS, the Society's principal function is to research, record, preserve and educate the public regarding the history of greater Federal Way; and WHEREAS, the Council desires to support the efforts of the Society to provide enhanced educational opportunities at the Cabins, and further its goals as described in its February 6, 2014 strategic planning document; THEREFORE, in consideration of the mutual agreements and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do agree as follows: The Society agrees to perform the following tasks through December 31, 2022: a. Provide light maintenance and cleaning of the Barker and Denny Cabins at Hylebos Park. b. Open the cabins to the public on the second Saturday of each month from 12:00 p.m. to 4 ii r during the monthsof •• October. schoolc. Ensure that docents are available to provide visitor information to the public. d. Accommodate special events at the Cabins upon request. Past examples have included tours and i•' and Girl Scouttours. e. Enhance educational experiences by coordinating the presence of additional local groups such as the Northwest woodcarvers, Civil War reenactments, the Crazy Quilters of Federal Way, and the Old Time Fiddlers. f. Collect, document, preserve,inserve the cultural history of "! fundraisingGrow the record by at least 2% annually. g. Educate the Greater Federal Way by making community presentations, i.e. schools, social classes at least for 5 of those shows per year. h, Obtain funds from various sources to pay for the expansion of programs and facility by increasing the private contribution by 10% over the 2019 amount in 2021 and 2022. Identify fund raising activities appropriate to the Society's mission and consistent with strategies.i. Develop and implement strategiesto attract a more• f -r-- i of Greater Federal Way community by increasing the membership by 5% per year. j. Expand the relationship with the business community of Greater Federal Way, and School District by increasing business community financial support and School District financial support by 5% per year. k. Provide annual reportto the Finance Directoron •; • of `t 1, The Society will provide a quarterly invoice with interim progress report on the activities identified. annual 3. The terms of this agreement will commence upon execution and continue until December 31, 2022. The parties may agree in writing to extend the term of this Agreement. Indemnification. The Society agrees to indemnify, defend and hold the City, its elect-7? officials, officers, employees, agents, and volunteers harmless from any and all claim demands, losses, actions and liabilities (including costs and all attorney fees) to or by any a all persons or entities, including, without limitation, their respective agents, licensees, representatives, arising from, resulting from, or connected with this Contract to the extent th are caused by the negligent acts, errors or omissions of the Society, its partners, agent employees, or by the Society'sbreach of i r resulting from or connected with t is Contract to the extent they are solely caused by the negligent acts, errors, or omissions of the City, its employees or agents. 5. 1�1�� The Society agree to obtain and maintain general liability insurance covering liability arising from premises, operations, personal injury, bodily injury, death, and property damage with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. f. This Agreement contains all of the agreements of the City and the Society with respect to any matter covered by this Agreement. No provision of this Agreement may be amended or added to except by written agreement signed by both parties. Neither party may transfer or assign any or all of its obligations under the Agreement without prior written consent of the other party. This Agreement shall be governed y and construed in accordance with the law of the State of Washington. I r, 1111�1 ml�giii iql III 111pill cia SIR !!K4�uM fir rrell, Mayor �344 �do City Attorney, J. Ryan Call Isaw miLnnnnnnnnnn000000000s , I IN STATE OF WASHINGTON) S& COUNTY OF Cq dle-rk,, Stephanie Oirtney, CMC On this day personally appeared before me Diatia Noble Quflifbrd, to me known to be the President of AiAorical Soc ���fFederql )�Lay that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of a y- " 52021. 1j L 8,0 fit zI P40TAo '4PTA# $ 20 me 1/prilited 0 N 1044-96 -5 Ipt /P11111 A0 - C Z -�7 ') �F Notary Public in and for the State of Washington. rti WASNV' My commission expires • License Information: New search Back to results Entity name: HISTORICAL SOCIETY OF FEDERAL WAY Business name: HISTORICAL SOCIETY OF FEDERAL WAY Entity type: Nonprofit Corporation UBI #: 601-116-929 Business ID: 001 Location ID: 0002 Location: Active Location address: 2645 S 312TH ST FEDERAL WAY WA 98003-5015 Mailing address: 1600B SW DASH POINT RD - STE 125 FEDERAL WAY WA 98023-4530 Excise tax and reseller permit status: Click here Secretary of State status: Click, here Endorsements P"jidors'emow License 9- Coulli Details Status tits pir"'Ifloll da First issualice Federal Way 09-101962-OC Active Oct-31-2021 Jun-05-2009 Nonprofit Business Governing PeopleMay include governing people not registered with Secretary of State try ple "Uth, Governing People Iniffillyawti "MMAE lam up gKIIII a a I a] -,AN Hum, MATOMORNWAAM SUBJECT: HISTORICAL SOCIETY OF FEDERAL WAY FUNDING POLICY QUESTION: Should the City renew the memorandum of understanding with the Historical Society of Federal Way? COMMITTEE: FEDRAC MEETING DATE. February 23, 2021 CATEGORY: 0 Consent Ordinance Public Hearing E] City Council Business E] Resolution Other STAFF REPORTBY: A& Ariwoola, Finance Director DET: Finance Attachments: 1. Memorandum of Understanding between the City of Federal Way and the Historical Society. NIMZ�. .�: 1. Approve the proposed memorandum of understanding. 2. Do not approve the proposed memorandum of understanding and provide direction to staff. MAYOR's RECOMMENDATION: Option I MAYOR APPROVAL: DIRECTOR APPROVAL: "�W, t.n4 If t 0. MA"PP t jiliqlMate -- --- tee C 1116 Initial/Date Initial/Date lmlial!"DE Lei I I I I I IF 0. 0 i i 1 - ---- -------- ,Xl? P ROVM/ U1 /-11/1 COUNCIL BILL # f§— DENIED First reading El TABLED/DEFERRED/NO ACTION Enactment reading 1:1 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION #