AG 21-025 - HISTORICAL SOCIETY OF FEDERAL WAYRETURN TO: John Hutton/Mary Jaenicke EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: Parks
2. ORIGINATING STAFF PERSON: John Hutton EXT: 6910 3. DATE REQ. BY:
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G, BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): 21-025 ❑ INTERLOCAL
A OTHER MOU Amendment
5. PROJECT NAME: Historical Society of Federal Way Memorandum of Understanding
6. NAME OF CONTRACTOR: Historical Society of Federal Way
ADDRESS: 1600B SW Dash Point Road, Federal Way 98023 TELEPHONE
E-MAIL: FAX:
SIGNATURE NAME: Mapj alis TITLE President
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ® PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: March 2, 2021 COMPLETION DATE: July 31, 2024
9. TOTAL COMPENSATION $ $40,000+$52,500 = $92,500.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES I NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ®YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
r
e PURCHASING: PLEASE CHARGE -'s 1 Q
10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
❑ PROJECT MANAGER
LI DIRECTOR John Hutton 8-10-2023
❑ RISK MANAGEMENT (IF APPLICABLE)
A LAW Joanna Eide 8/11/23
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: 9/12123 COUNCIL APPROVAL DATE: 9119/23
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOWCONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
] AL / DATE SIGNED
DEPARTMENT
*gffN ATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG# AG# !71 ^d A
COMMENTS:
2/2017
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF FEDERAL WAY
AND
HISTORICAL SOCIETY OF FEDERAL WAY
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made this day of
2023, by and between the undersigned representatives of the Historical Society of Federal Way
("Society"), a Washington State nonprofit corporation, and the City of Federal Way ("City"),
Washington State Municipal Corporation.
WHEREAS, the Society's principal function is to research, record, preserve and educate the public
regarding the history of greater Federal Way; and
WHEREAS, the Council desires to support the efforts of the Society to provide enhanced
educational opportunities at the Cabins, and further its goals as described in its February 6, 2014
strategic planning document;
NOW, THEREFORE, in consideration of the mutual agreements and covenants contained herein
and for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties do agree as follows:
1. The Society agrees to perform the following tasks through July 31, 2024:
a. Provide light maintenance and cleaning of the Barker and Denny Cabins at Hylebos
Park
b. Open the cabins to the public on the second Saturday of each month from 12:00 p.m.
to 4:00 p.m. during the months of May through October
c. Ensure that docents are available to provide visitor information to the public.
d. Accommodate special events at the Cabins upon request. Past examples have included
school tours and Boy and Girl Scout tours.
e. Enhance educational experiences by coordinating the presence of additional local
groups such as the Northwest woodcarvers, Civil War reenactments, the Crazy Quilters
of Federal Way, and the Old Time Fiddlers.
f. Collect, document, preserve, conserve the cultural history of Greater Federal Way area.
Grow the record by at least 2% annually.
g. Educate the Greater Federal Way by making community presentations, i.e. schools,
social classes at least for 5 of those shows per year.
h. Obtain funds from various sources to pay for the expansion of programs and facility by
increasing the private contribution by 10% over the 2019 amount in 2023 and 2024.
Identify fund raising activities appropriate to the Society's mission and consistent with
fundraising strategies.
i. Develop and implement strategies to attract a more comprehensive representation of
Greater Federal Way community by increasing the membership by 5% per year.
j. Expand the relationship with the business community of Greater Federal Way, and
School District by increasing business community financial support and School District
financial support by 5% per year.
k. Provide annual report to the Finance Director on the accomplishments of the stated
goals and services starting with year-end 2023.
1. The Society will provide a quarterly invoice with interim progress report on the
activities identified.
m. The Historical Society will make its books and records available to the City for review.
2. In exchange for the services provided by the Society, the City agrees to pay the Society an
annual sum of thirty-five thousand and 00/100 dollars ($35,000.00) in 2023, paid in four equal
quarterly amounts of eight thousand seven hundred fifty and 00/100 dollars ($8,750.00) and an
annual sum of Seventeen thousand five hundred and 00/100 ($17,500.00) in 2024, paid in two
equal quarterly amounts of eight thousand seven hundred fifty and 00/100 dollars ($8,7500.00) for
a total of fifty-two thousand five hundred and 00/100 dollars ($52,500.00) over the life of the
contract. The total amount payable to the Historical Society pursuant to the original MOU and this
Amendment shall be an amount not to exceed Ninety-two thousand five hundred and 00/100
dollars ($92,500.00).
3. The terms of this agreement will commence upon execution and continue until July 31, 2024.
The parties may agree in writing to extend the term of this Agreement.
4. Indemnification. The Society agrees to indemnify, defend and hold the City, its elected officials,
officers, employees, agents, and volunteers harmless from any and all claims, demands, losses,
actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities,
including, without limitation, their respective agents, licensees, or representatives, arising from,
resulting from, or connected with this Contract to the extent they are caused by the negligent acts,
errors or omissions of the Society, its partners, agents, employees, or by the Society's breach of
this Contract.
The City agrees to indemnify, defend and hold the Society, its officers, directors, shareholders,
partners, employees, and agents harmless from any and -all claims, demands, losses, actions and
liabilities (including costs and attorney fees) to or by any and all persons or entities, including
without limitation, their respective agents, licensees, or representatives, arising from, resulting
from or connected with this Contract to the extent they are solely caused by the negligent acts,
errors, or omissions of the City, its employees or agents.
5. Insurance. The Society agree to obtain and maintain general liability insurance covering liability
arising from premises, operations, personal injury, bodily injury, death, and property damage with
limits no less than $2,000,000 for each occurrence and $2,000,000 general aggregate.
6. This Agreement contains all of the agreements of the City and the Society with respect to any
matter covered by this Agreement. No provision of this Agreement may be amended or added to
except by written agreement signed by both parties. Neither party may transfer or assign any or all
of its obligations under the Agreement without prior written consent of the other party.
7. This Agreement shall be governed by and construed in accordance with the law of the State of
Washington.
IN WITNESS WHEREOF, the City and the Society have executed this Agreement as dated
above.:
CITY EDE WAY:
Vol
1110
Jim F 1, ayor
APPROVED AS TO FORM:
City ttorney, J. R Call
ATTEST:
HISTORICAL SOCIETY OF FEDERAL WAY:
Mary Ehlis, P id t
STATE OF WASHINGTON )
) ss.
COUNTY OFf
On this day personally appeared before me Mary Ehlis, to me known to be the President of The
Historical Society of Federal Way that executed the foregoing instrument, and acknowledged the
said instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that they were authorized to execute said
instrument and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this Z,� day of , 204&
Notary's signature .w
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires &Azlzlnl:�17
RETURN TO: Jan Pattie EXT: 2527
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: Finance
2. ORIGINATING STAFF PERSON: Jan Pattie EXT: 2527 3. DATE REQ. BY:
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
19 OTHER Memorandum of Understanding with Historical Society of Federal Way
5. PROJECT NAME: Historical Society of Federal Way Memorandum of Understanding
6. NAME OF CONTRACTOR: Historical Society of Federal Way
ADDRESS: TELEPHONE
E-MAIL: FAX-,
SIGNATURENAME: Djane N ble GIIIIifOrd TITLE President
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: 3/3/2021 COMPLETION DATE: 12/31/2022
9. TOTAL COMPENSATION $ 40,000 (2021 a 2022) (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED 10YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR O CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO: "I"
10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
❑ PROJECT MANAGER
O DIRECTOR AA / 2-1-2021
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW JRC 2/2/2021
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: Zl COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING 13 j -1
[ISENTTO VENDOR/CONTRACTOR DATE SENT: ` DATE REC'D: .J Z
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
IN TIA1, / DAT 5j GN ED
❑ LA DEPARTMENT
Pe -ON ATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK 97
❑ ASSIGNED AG# AG r` S
COMMENTS:
2/30 i 7
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF FEDERAL WAY
AND
HISTORICAL SOCIETY OF FEDERAL WAY
I
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made this day of 111J��
2021, by and between the undersigned representatives of the Historical Society of Federal Way
("Society"), a Washington State nonprofit corporation, and the City of Federal Way ("City"),
Washington State Municipal Corporation.
WHEREAS, the Society's principal function is to research, record, preserve and educate the public
regarding the history of greater Federal Way; and
WHEREAS, the Council desires to support the efforts of the Society to provide enhanced educational
opportunities at the Cabins, and further its goals as described in its February 6, 2014 strategic planning
document;
NOW, THEREFORE, in consideration of the mutual agreements and covenants contained herein and
for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties do agree as follows:
The Society agrees to perform the following tasks through December 31, 2022:
a. Provide light maintenance and cleaning of the Barker and Denny Cabins at Hylebos
Park.
b. Open the cabins to the public on the second Saturday of each month from 12:00 p.m.
to 4:00 p.m. during the months of May through October.
c. Ensure that docents are available to provide visitor information to the public.
d. Accommodate special events at the Cabins upon request. Past examples have included
school tours and Boy and Girl Scout tours.
e. Enhance educational experiences by coordinating the presence of additional local
groups such as the Northwest woodcarvers, Civil War reenactments, the Crazy Quilters
of Federal Way, and the Old Time Fiddlers.
f. Collect, document, preserve, conserve the cultural history of Greater Federal Way area.
Grow the record by at least 2% annually.
g. Educate the Greater Federal Way by making community presentations, i.e. schools,
social classes at least for 5 of those shows per year.
h. Obtain funds from various sources to pay for the expansion of programs and facility
by increasing the private contribution by 10% over the 2019 amount in 2021 and 2022.
Identify fund raising activities appropriate to the Society's mission and consistent with
fundraising strategies.
i. Develop and implement strategies to attract a more comprehensive representation of
Greater Federal Way community by increasing the membership by 5% per year.
j. Expand the relationship with the business community of Greater Federal Way, and
School District by increasing business community financial support and School District
financial support by 5% per year.
k. Provide annual report to the Finance Director on the accomplishments of the stated
goals and services starting with year-end 2020.
1. The Society will provide a quarterly invoice with interim progress report on the
activities identified.
in. The Historical Society will make its books and records available to the City for review.
2. In exchange for the services provided by the Society, the City agrees to pay the Society an
annual sum of twenty thousand and 00/100 dollars ($20,000.00) in 2021, paid in four equal
quarterly amounts of five thousand and 00/100 dollars ($5,000.00) and an annual sum of twenty
thousand and 00/100 ($20,000.00) in 2022, paid in four equal quarterly amounts of five
thousand and 00/100 dollars ($5,000.00) for a total of forty thousand and 00/100 dollars
($40,000.00) over the life of the contract.
3. The terms of this agreement will commence upon execution and continue until December 31,
2022. The parties may agree in writing to extend the term of this Agreement.
4. Indemnification. The Society agrees to indemnify, defend and hold the City, its elected
officials, officers, employees, agents, and volunteers harmless from any and all claims,
demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and
all persons or entities, including, without limitation, their respective agents, licensees, or
representatives, arising from, resulting from, or connected with this Contract to the extent they
are caused by the negligent acts, errors or omissions of the Society, its partners, agents,
employees, or by the Society's breach of this Contract.
The City agrees to indemnify, defend and hold the Society, its officers, directors, shareholders,
partners, employees, and agents harmless from any and -all claims, demands, losses, actions
and liabilities (including costs and attorney fees) to or by any and all persons or entities,
including without limitation, their respective agents, licensees, or representatives, arising from,
resulting from or connected with this Contract to the extent they are solely caused by the
negligent acts, errors, or omissions of the City, its employees or agents.
5. Insurance. The Society agree to obtain and maintain general liability insurance covering
liability arising from premises, operations, personal injury, bodily injury, death, and property
damage with limits no less than $1,000,000 for each occurrence and $2,000,000 general
aggregate.
6. This Agreement contains all of the agreements of the City and the Society with respect to any
matter covered by this Agreement. No provision of this Agreement may be amended or added
to except by written agreement signed by both parties. Neither party may transfer or assign any
or all of its obligations under the Agreement without prior written consent of the other party.
This Agreement shall be governed by and construed in accordance with the law of the State of
Washington.
(signature page to follow)
IN WITNESS WHEREOF, the City and the Society have executed this Agreement as dated above.
CITY OF FEDERAL WAY:
Ji errell, Mayor
APPROVED AS TO FORM:
City Attorney, J. Ryan Call
ATTEST:
qi&UAuk
CV Jle"rk. Stephanie 3rtney, CMC
HISTORICAL SOCIETY OF FEDERAL WAY:
6C(Ge�
Diana Noble Gulliford, President
STATE OF WASHINGTON)
) SS.
COUNTY OF Kill )
On this day personally appeared before me Diana Noble Gu11iFord, to me known to be the President
of Historical Socie of Federal Way that executed the foregoing instrument, and acknowledged the
said instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this _ day of , 2021.
t1`�4\\ti\1111►111
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20104456 _r
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+''#itf�hWASV'0 l�
r7r1' 0 r .x
(typed/printed nhme of tary)
Notary Public in and for the State of Washington.
My commission expires � — \ 1 —a Ll
License Information:
New search Back to results
Entity name:
HISTORICAL SOCIETY OF FEDERAL WAY
Business name:
HISTORICAL SOCIETY OF FEDERAL WAY
Entity type:
Nonprofit Corporation
UBI #:
601-116-929
Business ID:
001
Location ID:
0002
Location:
Active
Location address: 2645 S 312TH ST
FEDERAL WAY WA 98003-5015
Mailing address: 1600B SW DASH POINT RD
STE 125
FEDERAL WAY WA 98023-4530
Excise tax and reseller permit status: Click here
Secretary of State status: Click here
Endorsements
I;ndorsement� License # (.:c�w�t Details Status Expiration da First issuance
Federal Way 09-101962-OC Active Oct-31-2021 Jun-05-2009
Nonprofit
Business
Governing People May include governingpeople not registered with Secretary of State
(: averning people ` ,itle
Governing people
'Fide
KNUTZEN, GERALD
LUDWIG, JASON
NOBLE-GULLIFORD, DIANA
VARGO, SUZANNE
COUNCIL MEETING DATE: March 2, 2021 ITEM #: 5 d
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: HISTORICAL SOCIETY OF FEDERAL WAY FUNDING
POLICY QUESTION: Should the City renew the memorandum of understanding with the Historical Society of
Federal Way?
COMMITTEE: FEDRAC MEETING DATE: February 23, 2021
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: A& Ariwoola, Finance Director DEPT: Finance
Attachments:
1. Memorandum of Understanding between the City of Federal Way and the Historical Society.
Options Considered:
1. Approve the proposed memorandum of understanding.
2. Do not approve the proposed memorandum of understanding and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1 l` `
MAYOR APPROVAL: Al
.11j DIRECTOR APPROVAL:
C aAtee
w
inri Initial/Date
Initial/Date I nitiaVDate
COMMITTEE RECOMMENDATION: "I move to forward the proposed memorandum of understanding to the
March 2, 2021 consent agenda for approval. "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed memorandum of understanding. "
(BELOW TO BE COUPLETED BY CITY CLERK'S OFFICE)
'U€ NC'iL ACCi n f
APPROVE 3�L J ZI COUNCIL BILL #
DENIED ` I First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — I1/2019 RESOLUTION #