AG 21-064 - CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTONRETURN TO: Brittany Julius
0
EXT: 253-326-1227
CITY OF FEDERAL W,,t-iY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DN: CD/CS
2.. ORIGINATING STAFF PERSON: Brittany Juijus EXTE-p 253-326-1227 3. DATE REQ. BY:
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
Ll PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
Ik PROFESSIONAL SERVICE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT
1:1 REAL ESTATE DOCUMENT
1:1 ORDINANCE
171 CONTRACT AMENDMENT (AG#
D OTHER
❑ MAINTENANCE AGREEMENT
1 HUMAN SERVICES/ CDBG
❑ SECURITY DOCUMENT E.G. BOND RELATED DOCUMENTS)
F-1 RESOLUTION
❑ INTEILOCAL
5. PROJECTNAME.,. ReachOut
6. NAME OF CONTRACTOR: Catholic Community Services of Western Washington
ADDRESS: TELEPHONE
E-MAIL: FAX:
SIGNATURE NAME: TITLE
7. EXHIBITS AND ATTACHMENTS: A SCOPE,` WORK OR SERVICES A COMPENSATION X INSURANCE REQUfREMENTS/C TI CATE A ALL
OTHER REFERENCED EXHIBITS A PROOF OF AUTHORITY TO SIGN El REQUIRED LICENSES 1:1 PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: January 1, 2021 COMPLETION DATE: December 31,2022
9. TOTAL COMPENSATION$ 44,000.00 (INCLUDE EXPENSES dAND SALES TAX, IF ANY1
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: El YES El NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED i0YES ID NO IF YES. PAID BY: 1:1 CONTRACTOR Ll CITY
RETAINAGE: RITAINAGE AMOUNT: ❑ RETAfNAGE AGREEMENT (SEE CONTRACT) OR E RETAfNAGE BOND PROVIDEl
El PURCHASING: PLEASE CHARGE TO: 001-7300-083,562-10-410
10. DOCUMENT/CONTRACT REVIEW
❑ PROJECT MANAGER
❑ DIRECTOR
E RISKMANAGEMENT (IFAPPLICAB E)
a Law
11. COUNCIL APPROkL iF PLI ffl LE)
12.
CONTICT
A
SIGN�TURF
ROUTING
INITIAL / DATE REVIEW''ED-
SJB 01/20/2021
DK 01-28-2021
COMMITTEE APPROVAL DATE: 11/10/2020
INITIAL / DATE APPROVED
COUNCIL APPROVAL DATE: 11/17/2020
1
LJ NtN-t _tU V1 NIJUK/UUNI RACTOR DATE SENT: DATE RE C'D:
El ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
F CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
❑ LAW DEPARTMENT
4LKGNATORY (MAYOR OR DIRECTOR
❑ CITY CLERK
❑ ASSIGNED AG#
COMMENTS:
INITIAL / D
AG#"'A
E SIGNED
Ac)
a-/
CITY OE
Federal
way
HUMAN SERVICES AGREEMENT
FOR
REACH OUT
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-r70-00
www. dtyoffederalway corn
This Human Services Agreement ("Agreement") is made between the City of Federal Way, a Washington
municipal corporation ("City "), and Catholic Community Services of WevtemWIzhin(t)n, a Washington public
cenerit corporation (Agency"). The City and Agency (together "Parties") are located andd obusiness at the
below addresses which shall be valid for any notice required under this Agreement:
CATHOLIC COMMUNITY SERVICES 01F
WESTERN WASHINGTON:
Bill Hallerman
100 23rd Ave S
Seattle, WA 98144
(206) 328-5908 (telephone)
billhall(&ccsww.ora
The Parties agree as follows:
CITY OFF D RAL WAY,
Brittany Julius
33325 8th Ave. S.
Federal Way, WA 98003-6325
(253) 835-2651 (telephone)
brittany.juliusAcityoffederalway.com
is TERM, The term of this Agreement shall be for a period commencing on January 1, 202
December 31, 2022 ("Term"). Funding for the second year of the Agreement is contingent upon sa
1 and terminating on
tisfactory Agreement
pcnunnancu uunn� one nrst year or the Hgreement term and upon rund�ng availability. This Agreemen
for additional periods of time upon the mutual written agreement of the City and the Agency.
t a y be extended
2. SERVICES. The Agency shall perform the services more specifically described in Exhibit A, attached hereto and
incorporated by this reference ("'Services"), in a manner consistent with the accepted professional practices for other similar
services within the Puget Sound region in effect at the time those services are performed to the City's satisfaction, within
the time period prescribed by the City and pursuant to the direction of the Ma,yor or his or her designee,. The Agency warrants
that it has the requisite tTaining, skill, and experience necessary t provide the Services and is appropriately accredited and
licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way
business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject,
at all times'!, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or
approval shall not relieve the Agency of responsibility for performance of the Services in accordance with this Agreement,
notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its
discovery.
3. TERMINATION. Either party may terminate this Agreement, with or without cause,, upon providing the other
party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately 1*'f
the Agency fails to maintain re.0 .1quired insurance, breaches confidentiality, or materially violates Section 12, and such may
result in ineligibility for further City agreements.
4. COMPENSATION.
4.1 Amount. In return for the Services, the City shall pay the Agency an amount not to exceed a maximum
amount and according to a rate or method as delineated in X 1 11111) o and incorporated by this reference.
The City shall reimburse the Agency only for the approved activities and in accordance with the procedures as specified in
Exhibit B. The Agency shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resulting
from this Agreement.
402 Method of Payment. On a quarterly basis, the Agency shall submit to the City an invoice for payment on a
form provided by the City and all reports as required by this Ag-ro
ement. Payment shall be made on a quarterly basis by the
CITY OF
ederal
Wa
City only after the Serviceshave been performed and within forty-five (45)
complete and correct i
i
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cityofiederahray coin
days after the Cl"ty's receipt and approva
this Agreement. The City shall
review the Agency's
l of a
l
t A. Should the Agency fail tiIIIIIIIIIq eet the
performance measures for each quarter, the City reserves the right to adjust payments on a pro rata basis at
the term of this Agreement. Excep
nvoice and reports. The City will use the quantity of Services actually delivered, as reported on the
Agencys reports, as a measure of satisfactory performance under
reports to monitor compliance with the performance measures set forth in Exhib
tions may be made at the discretion of the City
circumstances beyond the Agency's control impact its ability to meet its s
any time during
Human Services Manager in caseswhit goals and the Agencyhas sh
0 0
for payment to the Agency of the amounts set forth in said invoice or any sub,isequent invoice; provided
City may elect to pay any invoice
are not submitted by the last date specified in Exhibit B, the City shall be relieved all 11*abl'lit''
however, that the
that is not submitted in a timely manner.,
itsoals
_�_ervice un
reasonable efforts to overcome these circumstances tn,,,PPt tt,P �, ;A,.t� t,. �, ..�....._�_ �,__
.If�.,.. Cityb�,�,ww aiior a11yp
VI61U11 of IIIC invoiceit shall notify the Agency and reserves the option to pay only that portion of the invoice not in dispute. In that eventthParties will immediatelyaeeveryeffort to settle the disputed portion.
final i
4.3 Final Invoice. The Agency shall submit its final invoice by the date indicated on Exhibit B. If the Agency's
nvoice and report
S
404 NoniiiiiiiiiiiiiiiiiAppropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this
Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred
after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Seryices
for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies.
5. INDEMNIFICATION.
501 Agency Indemnification. The Agency agrees to release', indemnify, defend, and hold the City, its elected
officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims,
demands, actions, suits, causes of action!, arbitrations, mediations, proceedings, judgments, awards, injuries, damages,
Ila-bilifies, taxes, losses, fines, fees, penalties expenses, attorneys fees, costs, and/or litigation expenses to or by any and all
persons or entities, including, without limitation, their respective agents, licensees, or representatives arising from, resulting
from, or i*n connection with this Aareement or the performance of this Agreement, except for that portion of the claims
caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages tlll�lk) property
caused by or resulting from the concurrent negligence of the Agency and the City, the Agency's liability hereunder shall be
only to the extent of the Agency's negligence. Agency shall ensure that each subcontractor shall agree to defend and
indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to
the extent and on the same terms and conditions as the Agency pursuant to this paragraph. The City's inspection or
acceptance of any of Agency's work when completed shall not be grounds to avoid any of these covenants of
indemnification.
5.92 Industrial Insurance Act Waiver. It 1'S specifically and expressly understood that the Agency waives any
immunity that may be granted to iOt under the Washi*ngton State industrial insurance act, Title 51 RCW, solely for the
purposes of this indemnification. Agency's indemnification shall not be limited in any way by any limitation on the amount
of damages, compensation or benefits paya-ble to or by any third party under workers' compensation acts, disability benefit
acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver.
5.93 City Indemnification. The City agrees to release, indemnify, defend and hold the Agency, its officers,
directors, shareholders, partners, employees, agents, representatives, and subcontractors harmless from any and all claims,
demands, actions, suits, causes of action, arbitrations, Mediations, proceedings, JUdgments, awards, injuries, damages,
liabilities, losses, fines, fees, penalties expenses,, attorneys fees, costs, and/or litigation expenses to orby any and all persons
or entities, including without limitation, their resne-Ctive agents, licensees, or representatives, arising from, resulting from
or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City.
5.4 Survival. The provisions of this Sectionshall survive the expiration or termination of this Agrecment with
respect to any event occurring prior to such expiration or te=nation,
o carry insurance for
performance of the services or work by the Agency
duration of the Agreement and
follows:
A.
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www dtyoffederalway com
liability whdF
ich may arise from or in connection with the
their agents, representatives, employees or subcontractors for the
-D
thereafter with respect to any event occurring prior to such expiration or terminat'P
ion as
6&10 Minimum Limits. The, Agency agrees to carry as a minimum
with such carriers who have a rating that is satisfactory to the City:
a. Commercial general liabilit1v insurance
independent
CITY OF
Federal
6. INSURANCE.TheAgency agreest
M— -
the followd& ing insurance, in such forms and
covering liability arising from p, remisesoperations,
contractors, products -completed operations, stop gap liability, personal injury, bodily injury death pronertv
damage, products liability, advertising injury, and liability assumed under an insured contrac
$1,3000 000 for each occurrence and $2,,000,000 general aggregate.
t with limits no less than
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the
laws of the State of Washington;
ce Automobile liability insurance covering all owned, non -owned, hired and leased vehicles with a
minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for
bodily injury, including personal injury or death, and property damage.
602, No Limit of Liability. Agency's maintenance of insurance as required by the agreement shall not be
construed to limit the liability of the Agency to the coverage provided by such insurance, or otherwise limit the City"s
recourse to any remedy available at law or in equity. The Agency's insurance coverage shall be primary insurance as
respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the
Agency's insurance and shall not contribute with it.
6.3. Additional Insured. Verification. The City shall be named as additional insured on all commercial general
liability insurance policies. Concurrent with the execution of this Agreement, Agency shall provide certificates of"1111
insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At
the C 10 ty ' s request, Agency shall furnish the City with copies of all insurance policies and with evidence of payment of
premiums or fees of such policies. If Agency's insurance policies are "claims madeAgency shall be required to
maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or
upon project completion and acceptance by the Ci'ty.
604 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement..
7. CONFIDENTIALITY. All information regqrding the City obtained by Agency in performance of this Agreement
shall be considered confidential subject to applicable laws. Breach of confidentiality by the Agency may be grounds for
immediate terminat.6 ion. All records submitted by the City to the Agency will be safeguarded by the Agency. The Agency
will fully cooperate with the City in identifying, assembling,, and providing records in case of any public records disclosure
request.
8. WORK PRODUCT. All originals and copies of work product!, including plans, sketches, layouts, designs, des9
ign
specifications, records!,,, files, computer disks, magnetic media or material which may I e produced or modified by Agency
while performing the Services shall belong to the City upon delivery. The Agency shall make such data, documents, and
files available to the City and shall deliver all needed or contracted for work product upon the City's request,, At the
expiration or termination of this Agreement al] originals and copies of any such work product remaining in the possession
of Agency shall be delivered to the City.
98 BOOKS AND RECORDS. The Agency agrees to maintain books, records, and documents which sufficiently and
properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting
procedures and practices as may be deemed neessary y the City to assure proper accounting oill, all funds paid pursuant to
this agreement. These records shall be maintained for a period D six (11) years after the termination of this Agreement and
maybe subject, at all reasonable times, to inspection, review or au dit by the City, its authorized representative, the State
Auditor, or other governmental officials authorized by law to monitor this Agreement.
100
that t
CITY qF
INDEPENDENT CONTRACTOR.
he Agency has the ability to control and direct the performance and details of its work, the City being interested only
in the results obtained under this Agreement. The C
pay or any other benefit of eniploymen
employment. Agency shall take all nece
t, nor
t
ssary precau
ck leavevacation
o pay any social security or other tax which may arise as an incident ofble for the safety of its employees, agents,
ti
ons and shall be responsi
CITY
and subcontractors in the performance of the Servicesand wank and shall utilize all protection necessary for that purpose.All work shall be done at Agency's
ataLL do
Vi viiici at uc;lCs uSGu Ur nel(1 ror use
except as specifically provided in Sec
HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-70-00
►vww cityoffedera. lway. cam
The Parties intend that the Agency shall be an independent contractor and
ity shall be neither liable nor obligated to nav Agencv
in connection with
tion 4. Industrial or any other insurance that is purchased for the bene
regardless of whether such may provide a secondary or i
Agreement to an employment contract.
SI
own risk, and Agency shall be responsible for any loss of or
the work. The Agency shall pay all i
ncidental benefit to the Agency, shall not be deemed
damage to materials, tools,
ncome and other taxes due
fit of the City,
to convert this
CONFLICT OF INTEREST. It is recognized that Agency may ar will be performing services during the Term
or other parties; however, such performance of other services shall not conflict with ar interfere with Agency's ability to
perform the Services. Agency agrs to resolve any such conflicts of interest in favor of the City. Agency confirms that
Agency does not have a business interest or a close family relationship with any City officer or employee who was, is, or
will be involved in the Agency's selection, negotiation, drafting, signing, administration, or evaluating the Agency's
performance.
12. EOUAL OPPORTUNITY EMPLOYER. In all services, programs, activitieshiring, and employment made
possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Agency or its
subcontractors of any levelor anyof those entitiesemployees, agents, sub -agencies, or representatives against any person
because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital
status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide
occupational qualification in relationship to hiring and employment. This requirement shall apply to, but not be limited to,
the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection
for training, including apprenticeship. Agency shall comply with and shall not violate any of the terms of Chapter 49.60
RCWTitle VI of the Civil Rights Act of 1964the Americans With Disabilities Act, Section 504 of the Rehabilitation Act
of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, stale, or local law or regulation regarding nondiscrimination.
13. GENERAL PROVISIONS.
13.1 Interpretation and Modification. This Agreement, together with any attached E�ibits, contains all of the
agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or
agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this
Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions
of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or
otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid,
inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisioshall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is
consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as havinbeen performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived,
or modified except by written agreement signed by duly authorized representatives of the Parties.
3.2 Assignment and Beneficiaries. Neither the Agency nor the City shall have the right to transfer or assign, in
ole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. Ifnon-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect
and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and
obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, eirs anassigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person
or entity shall have any right of action or interest in this Agreement based on any provision set forth herein.
applicable
9
CITY OF
Federa
Way
1303 Compliance with Laws. The Agency sha
I III!
reguiations.,
of the Ci*ty ' s
this Agreement may be rendered null and void, at the City's option.
federal., state, loca
rules, standards
Ethics Resolution No.. 91-54, as amended, occurs as a result of the formation or performance of this
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835III=7000
www. +cityoffederahverw. com
1304
performance i
11 comply with and perform the Services in accordance with all
and city lawsd g, without limitation, all City codes., ordinances, resolutions,
and policies, as now existing or hereafter amended', adopted, or made effective. If a violation
Agreement,
Enforcement. Time is of the ess
ence in t
his Agreement and each and a
11 of its provisions.i n which
be delivered at the addresses set forth
at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be
deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted 1*n the United States
mail shall be deemed received three (3) days after the date -of mailing. Any remedies provided for under the terms of this
Agreement are not intended to be exclusive-, but shall be cumulative with all other remedies available to the City at law, in
equity or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements
contained 1"n this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be
construed to be a waiver or relinquishment of those covenants", agreements or options, and the same shall be and remain in
full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not
waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right
to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the
laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this
Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in
any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and
federal courts I'*n King County, Washington and waives any objection that such courts are an inconvenient forum. If either
Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorneys fees
and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, i*n addition
to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed
11k
to limit the Parties' rights to indemnification under Section 5 of this Agreement,,.
S a factor. Adherence to completion dates set forth in the description of the Services is essential to the Ap-rencv"I
performance of this Agreement. Any notices required to be given by the Parties shall
13.5 Execution. Each individual execut41
ing this Agreement on behalf of the City and Agency represents and
warrants that such individual I*s duly authorized to execute and deliver this Agreement. This Agreement maybe executed in
any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had
signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in
making proof hereof it shall only be necessary to produce one such counterpart, The signature and acknowledgment pages
from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement
and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Partt*es have
executed a counterpart of this Agreement shall be the "date of mutual execution" hereof.
[Signature page, follows]
CITY OF
Ire(jera
Way
IN WITNESS, the Parties execute this Agreement below, effective the last
CITY OF FEDERAL WAY0
:
Jim
DATE:
11, Mayor 4-tebhftni*�
CATHOLIC COMMUNITY SERVICES OF
WESTERN WASHINGTON,
By:
Printed Name:
Title:
DATE:
3
STATE OF WASHINGTON
COUNTY OF
On this
i
day personally
_v2; 1A
SS.
appeared
instrument, and acknowledged
for the uses and purposes
instrument and that the sea
t
f..
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
avww. cityoliederalway. com
date written below.
e Courtney, CMq,
APPROVED AS TO FORM:
J. Ryan. Call, City Attorney
{
before
me
instrument to be the free end voluntary act and deed of said corporation,
herein mentioned, and on oath stated that he/she was authorized to execute said
to
that
ty Clerk
of �
the said
l affixed, 1"f any, i*s the corporate seal of said corporation.
GIVEN m ial seal this
egos XP
`3r0 ...` day of
� j a � otary s signature
� . o oN64
N got
NOTAT
CPO = PUBLIC
a CW
;A
Opp 0
Aopep. 0.4, N
if 0C I %
*fifffWA
�S; �
�Ililil
ary s printed name
y co
MIMISS1
me known to be the
executed. the foregoing
20�i
ate o...F.
ashington,,
_3
Pro
a
CITY OF
Federal
EXHIBIT A
SERVICES
Th
e Agency shall provide an opportunity for residents who are facing t. omelessness to overcome the barriers
that initially led to their housing crises. By Providing a stable program that supports the individual in meeting
their basic needs including shelter, food and safety, clients are able to focus on overcoming their others barriers
to ottaining stable housing in the City of Federal Way. The Agency shall ensure that services provided with
funding under this AgTeemen
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-632.5
(253) 835,m.7000
wives ciryOffederalway. com
Performance Measures
000I
A. Number Served
t are made available to Federal Way residents.
The Agency agrees to serve, at minimum, the following unduplicated number of Federal Way residents with
Human Services funds:
1st 2nd 3ra 4th
Quarter Quarter Quarter Quarter Total
JANe — APRIL — JULY — OCT. —
MARCH JUKE SEPT. DEC.
No. o unduplicatedF
era
I
Wa ersons assisted in 202
1 7 7 8 8 30
No. of unduplicated Federal
Wayersons issistedin-....2022 7 7 8 8 30
B. Units of Service
Ok
The Agency agrees to provide, at minimum, the following units of service by quarter:
I St 2nd 3rd 4th
Quarter Quarter Quarter Quarter Total
JAXo - APRIL - J'ULY - OCT. -
MARCH JUKE SEPT. DEC.
2-021
I. Bed Nights
275 275 275 275 1,100
2022
1. Bed Nights
275 275 275 275 1,100j
C. Definition of Services
1. Bed Nights - Help meet the immediate needs of unsheltered people in Federa
nights to resi*dents.-
---e
1 Way by prov16
iding shelter bed
CITY OF
lzei(je-ra
D. Performance Measure(s)
Outcome(s) to be reported9
:
Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835=7000
www dtyoffederaiway. com
1. ndividuals or families will have secure housing,, which includes permanent
housi'ng, transitional housing, and moving in with family or firiends.
Records
A. Project F
files
The Agency shall maintain files for this project containing the following items,.
1.0
20,
30
4*
5,6
66
7.6
80
Notice of Grant Award.
Moftons, resolutions, or minutes documenting Board or Council actions.
A copy of this Agreement with the Scope of Services.
-Co espondence regarding budget revision requests.
4P
Copies of all invoices and reports submitted to the City for t
Bills for payment with supporting documentation.
Co -pies of approved i9 nvoices and warrants.
Documentation of client address
his project.
residency verified via King County Parcel Viewer.,
0
CITY Of
Iedera
9. Documentati9 on of client income. The Agency agrees to use the HUD Income Guidelines to report
income of clients served -a
under this A c rppmpntIncome guidelines may be adjusted periodically by
Way
CITY HALL
33325 8th Avenue South
Federal Way. WA 98003-6325
(253) 835-7000
www utyoffederahvay. com
HUD.
King County FY 2020. Income Limits Summary
Median FY 2020
Income Income 1 2 3 4 5 6 7 g
King Limit Person Persons Persons Persons Persons Persons Persons Persons
County Category
Extremel
y Low
(30%) $255100 S289650 S32,250 $359800 $389700 $41 ,550 $44,400 S47,300
Income
Limits
Very
$113,300 Low
' (50%) $419800 $475800 $53,750 $59970'0 $645500 $69,300 $745050 $783850
Income
Limits
Low
(80%) $66700,$76200,S85%750 $95,250
IncomeS 1 02,900 $11 0,500 S I 18J.50 $1255750
Limits
cy agrees. use updated Income Guidelines which will be provided by the Citye
The Agen
Reports and ReDorti'pn
Schedule
The Agency shall collect and report client information to the City quarterly and annuall
Report to be provided by the City in the format requested by the City-*
The Agency shall submit an Annual Demographic Data Report. The agency sha
requested on this form from the persons served through this contract.
manner and submitted annually no later than January 15 1*n the format
implementation. The Agency shall report the rCSults of its outcome measures) annually on theffnnual f)"tcome
Data Report to be submitted by January 15 in the format requested by the City.
y on a Service Unit
11 collect and retain the data
data should be tracker
requested by the City.
in an ongoing
The Agency shall implement and track at least one measurable outcome for the program as presented in the
application. Changes to the outcome presented 1*n the application must 1111111)e approved by the City prior to
prior
Public Information
In all news releases and other public notices related to Trojects funded under this Agreement, the Agency will
i4P nclude information identifying the source of funds as the City of Federal Way Human Services General Fund
Program.
CITY OF
Project Budget
1Nay
EXHIBIT B
COMPENSATION
The Agency shall apply the following funds to the project,,
Agreement shall not exceed Forty -Four Thousand and 00/1
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835m7OOO
wtvw dryoffederahvay. coin
The total amount of compensation pursuant to this
00 Dollars (S44 000000).
City of Federal Way Funds 2021 2022
City of Federal Wa General Fund: $229000900 $22 000*00
Total Ci*ty of Federal Way Funds: $22 000a00 $22,000-600
Reimbursement Requests and Service Unit Report forms shall be submitted no less frequently than quarterly
and are due on the following dates:
1st Quarter:, April 15 or. within 10 days of notice to proceed, whichever is later;
2nd Quarter: July 15,
3rd Quarter: October 15; and
4th Quarter,: Final Reimbursement Request and Service Unit Report forms due January 6; Demographic Data
Report and Annual Outcome Data Report due January 15.
The Agency shall submit payment requests in the format requested by the City. Payment requests shall include a
copy of the Service Unit Report.
Estimated Quarterly Payments:
2021
1st Qtr $5,500&00
2nd Qtr $59500-600
3rd Qtr $55500400
4th Qtr $51500000
2022
I St Qtr $55500900
2nd Qtr $59500.00
3rd Qtr $53500000
4th Qtr $5,500-000
Quarterly payment requests shall not exceed the estimated payment without prior written approval from the
City. Estimated quarterly payments are contingent upon meeting or exceeding the above performance
measure(s) for the corresponding quarter. This requirement maybe waived at the sole discretion of the City
with satisfactory explanation ot how the performance measure will t e met t y year-end on the Service Unit
Report.
ft
Most Rev. Paul D. Etienne, DD, STL
Archbishop of Seattle
Very Rey, Bradley R. H efin
vicar for Cotholic Charities,
chair of the Board of Trustees
Mkhael L. Reichert
President
100 - 23-rd Avenue South
Seattle, WA 981 -2 302
800-499-5979
Fax: 206-328-5699
W1Af W.CCSIA1VIi.Ufi'9
Strengthening children and
Families, sheltering the most
vulnerable, preventing
homelessness, Providing
permanent supportive
housing and ensuring dignity
and purity for our seniors.
CATHOLIC COMMUNI
OF WESTERN WASHI
August 1, 2020
Bill Hallerman
100 23" Avenue South
Seattle, WA 98144
RE0
: CCSWW Management Protocol
Notice of Delegation for Vice President
Dear Bill,
In accordance w
Protocol, I am w
ith the policies and PIULtUUteNuutiineoinineLL,%.)VVWmanaeeme-nt
riting this letter to outline the authority and responsibilities granted to yoianagement Protocol to complete the following business transactions on behalf of
TY SERVICES
NCTOh1
CCSWW:
1.
Z.
The contracts listed below must be reviewed through the CCSWW contract review
process before being si
fined. You will ensure that all issues raised by the CFO and/or
19
one uanagner insurance rteviewer are addressed prior to the contract beinsined.
This applies to the following
a. New contracts with new
funders do not need to k
b.
C.
f
naers for CCS (new con
reviewed by CCSWW);
wnLracts ror new services not currently done e
this applies even if the funderis not new;
tracts with current CCS
Isewhere in the organization
contracts, MOUs, or addendums with a healthcare entity (including
Telemedicine entities) or insurance provider {even if they are renewals or we
alrady have a contract with the entity elsewhere in the organization);d. Contracts with CCS vendors in excess of 510.000.00o
e. All leases, including new lease
All construction contracts in excess of $10,000.00;
.0
sand renewals
g. Agreements on behalf of LLC's
Agreements that require Corporate Resolution;
i. Agreements that require a Certificate of Action o
0
j. Any amendments to the above.
f the President;
Review and approve the following contracts:
a. All renewal contractsb, Any new contract with a current funder (e.g., State of Washington, Pierce
County, etc.), except if they are for a service not currently done elsewhere in the
organization;
c. Contracts with CCS vendors which are less than $10,000.00;
d. All construction contracts which are less than $10000.00;e. all event related contracts with vendors (this includes new vendors and/or new
events);
Any amendments to the above.
d�
few
CATHOLIC III' ERVI E
at Vet&1tq j%t)-11P4G r?W
act for the procurement of contractors and
3. Sign contracts, agreements or
appropriate approval process.
work orders which have been approved through the
4. Oversee and ensure that any contr
construction related professional services assigned to the Community Development
Center (CDC) on behalf of CCS complies with the CCS Procurement Policy.
5. This section applies to new leases only, Request anoroval from the President
(through the CFO) to lease real estate either from or to another entity. When
requesting approval, you will communicate the terms of the agreement till the CFO.
another
the lessee
about their compatibility and conformity with Catholic Social Teaching.
in addition,
individual/f
when you are requesting that CCSJ�1�1�flwllld lease property tc
ntftii�l, you will also provide any inflrmation you have on
6,. Communicate the termination of any lease agreement to the CFO.
7. Submit any request for the purchase and sale of CCSWW real estate to the CFO and
President for approval.
8. Approve requests for credit with vendors in amounts less than $S,OOO.QO. Requests
for credit with venders in amounts greater than $5,000.00 must be submitted to
the CFO.
9. Recommend the issuance of corporate credit cards for individual staff to the CFO.
Recommend the credit card limit for each employee to the CFO.
10. Submit all requests for the Corporation to join or Create an affiliated entity or
partnership or joint venture to the CFO and Executive Vice President.
11a Submit names of primary and secondary check signers to the CFO or Executive Vice
President for approval.
12. Ensure that any purchase over $511310,DDDDD is approved bv you and
Finance., If the Director of Finance is unavailable,, ensure the CFO o
Accounting Operations approves the purchase.
the Director of
r the Director of
13. Develop annual financial plan/budget and present to the CFO and Executive Vice
President for discussion and review. The President will approve the budget.
14. Present any actual or projected departures from the approved financial
plan/budget in excess of 1% to the CFO and Executive Vice President.,
15. Financial Plan/Budget Modifications,,
• Ensure adequate funding when filling new positions not included in
financial plans/budgets and/or vacancies for which there is no longer
adequate funding by Conrming need for Position and working wifith the
CFO or designee to identify funds. If funds are notidenti'fied, present issue
to CFO and Executive Vice President for to -approval.
f
46I rp2,6
160
• Approve all staff reorganizations or upgrades prior to their initiati
on by
wH 11rrnWit one neea Tor ine cnange(s) and by working with the Regional
Director of Finance to ensure adequate funds are available,
Keview aii proposed staff terminations., If recommending termination, consult with
the Vice President of Human Resources. If there is
staff, the Vice President of Human Resources will
President for the final decision.
17. Review annual
mediation plan
mutual agreement to terminate
co n
salt with the Executive Vice
agency financial audits and in conjunction with the CFO, develop
s on all compliance findings.
18. Report any demand, claim, (excluding Worker's Compensation and Unemployment
Compensation)
of injuries
Vice President. Consult with the Executive Vice President prior to taking any action.
gal pleading or letter t
accidents or danger fr
19. Ensure that any and a
II outside legal counsel representing the agency in any way,
has been authorized to do so hv the Executive Vice President.
review by the Executive Vice President, obtain a
as outlined in the Management Protocol.
hreatening same, or upon being informed
om or to any Person to the CCS Executive
II the documen
20. Ensure that all private consultants are approved by
Human Resources prior to their retention by CCS.
n preparation for the
ts related to counsel
the CFO and Vice President of
21. Consult with CCS Retained Counsel prior to the release of any client or corporate
records to any person or entity in connection with anv court order. �uhnnpn� .,r
demand le
and/or
tier, No corporate or client records should be released
court order, subpoena, or demand letter without authorization from CCS Retained
Counsel,
22. Consult with the Vice Presiden
personnel files and associated
t of Human Resources p
records.
in response to a
rior to any release of
23. Approve the purchase of computer equipment according to the price points
established by the organization., On an as needed basis, approve the purchase of
specific equipment falling outside the parameters of the price points,,
24. Recommend to the CFO the establishment of emergency checking accounts and the
amount of the account for specific sites for the purpose of providing funds for
clients in crisis situations.
CATHOLIC COMMUNITY SERVICES
0P W f VTt- FtAQ WA% -HI vCRTo*Q
This authorization is valid until July 31, 2021 unless you are otherwise notified.
have read and underst
Management Protocol.
w
.r
w
and this delegation of authority to me as outlined in the CCSWW
(Vice President's Signature)
(Date)
COVERAGES CERTIFICATE NUMBER
:1460954338
REVISION NUMBER:
i hip i5 i u L;trt i iry I HAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHEFZ DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE Poi InF:.q IIFRCRIRFII 1-IFRFIAI ie (Z"R IGrT Tn Al I TUC TCO"C
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LI
INSIR
LT
A
TYPE OF INSURANCE
X COMMERCIAL GENERAL L.lABILITY
CLAIMS -MADE X OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
X
r—I PRE-
POLICY �� ,�ECT LAC
OTHER -
—
AUTOMOBILE LIABILITY
OWNED � SCHEDULED
AUTOS ONLY AUTOS
X HIRED x NON -AWNED
� AUTOS ONLY AUTOS ONLY
i
B UMBRELLA LIAB X OCCUR
X EXCESS LfAB ;CLAIMS -MADE
'1 DED RETENTION$
C WORKERS COMPENSATION
D EMPLOYERS" LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
I
i
AODL SUBR.
i
Y1N
TRUE E
fN/A
DESCRIPTION OF OPERATIONS below
Errors & Omissions / Prof. Liao.
B F
I
MITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
POLICY NUMBER
BP 1023020
BP1 023020
822000 0785428
WCE-0937531-20
BP1 023020
822000 0785428
POLICY EFF POLICY ExP
MM1DD1YYYY) (MM/DD1yyyy)
7/1/2020
7/1/2020
7/1/2020
7/1/2020
7/1/2020
7/1/2020
1 7/1/2021
7/1/2021
7/1/2021
7/1/2021
7/1 Y1021
7/1/2021
LIMITS
EACH OCCURRENCE � $ 1,000,000
DAMAGE TO RENTED
PREMISES Ea occurrence $ 1 ,0001004
ME❑ EXP (Any one person) $ Nil
PERSONAL & AQV INJURY $ 1,0001000
GENERAL AGGREGATE $ 'I ,00Q1000
PRODUCTS - COMP/OP AGG $ 'I,non ,nQQ
COMBINED SINGLE LIMIT $ 1 �0007004
(Ea accident
BODILY INJURY Per person} $
BODILY INJURY (Per accident) $
PROPERTY DAMAGE $
Pei- accident)
EACH OCCURRENCE $ 5,0001000
AGGREGATE $ 5YO00,000
x PER A
STATUTE ER
E.L. EACH ACCIDENT s $ 1,000,000
E.L. DISEASE - EA EMPLOYEE $1o0007000
E.L. DISEASE - POLICY LIMIT ($ I IFOOO 1 000
Each Claim/Aggregate $23000,000
DESCRIPTION OF OPERATIONS ! LOCATIONS 1 VEHICLES (ACORD 1 01, Additional Remarks Schedule, may be attached if more space is required)
Limits shown are inclusive of defense and insured retention. Covera9250,000
e for Additional Insureds is restricted to the amount of insurance required by contract or
permit. Retention under policy#BPS 0�302 A �V, Non-Admitted)is far Liability. The applicable location � maintenance deductible that apples to this
Certificate is $0 for Liability.
Coverage extends for claims arising out of the Professional Services Agreement for Severe Weather Sheller between the City of Federal Way and Catholic
Community Services of Western Washington.
CERTIFICATE HOLDER
City of Federal Way
33325 8th Avenue South
Federal Way WA 98003-6325
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
O 1988=2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
r
I
p
License Informatimon:
Entity name:
E;tmrmm
Entity "c
I JP.
Business I M
L=tlon ID.-
Locatiow.
Location arm
Mailing addrew
CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINOTON
CATHOLIC COMMUNITY SERVICES
01- 8-37
001
o0zo
ctI e
tax and melhw permit stabs:
Bury of Stft stm
Endorsements
EndomnmAs hdd at this lotion
Federal Way Nonprofit Business
33515 1 TH PL
TE
FEDERAL WAY WA 98003-6359
11j ST
Lice
1 -1 1 8- - L
Cmmt
Click hef
Details
AcbVe
New search aack to results
Expiration date
Sul-31- 0 1
Fin: Dance date
Jul--1
1
a