AG 21-065 - CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTONRETURN TOO. Brittany Julius
EXT: 253-326-1227
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: CD/CS
2_ ORIGINATING STAFF PERSON: Brittany Julius EXT: 253-326-1227 3. DATE REQ. BY:
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT
El PUBLIC WORKS CONTRACT
d PR11�'''')FESSIONAL SERVICE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT
1:1 REAL ESTATE DOCUMENT
F-1 ORDINANCE
F-1 CONTRACT AMENDMENT (AG#):
D OTHER
5. PROJECT NAME: Emergency Assistance
6.
E.G., R-v FB, RF-p
5 RFQ)
❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
0 MAINTENANCE AGREEMENT
It HUMAN SERVICES / CDBG
ElSECURITY DOCUMENT E.G. BOND RELATED DOCUMENTS)
1:1 RESOLUTION
❑ fNTERLOCAL
NAME OF CONTRACTOR0 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON
ADDRESS: 100 23rd Ave S., Seattle, WA 98144 TELEPHONE (206) 328.5908
E-MAIL: FAX:
SIGNATURE NAME: Bi'll Hallerman TITLE
7. EXHIBITS AND ATTACHMENTS: � SCOPE!, WORK OR SERVICES A COMPENSATION A INSURANCE EQUIREMENTS/CERTIFICATE L�J ALL
OTHER REFERENCED EXHIBITS 19 PROOF OF AUTHORITY TO SIGN ❑ REQUfRED LICENSES Ll PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: January 1, 2021 COMPLETION DATE: December 31, 2022
9. TOTAL COMPENSATION $ 8,000.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: 0 YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT*. $
TR CAT FC TAX (1\1VFTl 94N
v lr I nJ� ,p
PAID
BY*, E
CONTRACTOR
El CITY
RFTATNA(TF•
Rr rnn.rnrc
A�nn�rnr-r•
vwv i. u tc� lAINACir; AUREEMENT (SEE CONTRACT) OR 1-1 RETAfNAGE BOND PROVIDE1
El PURCHASING: PLEASE CHARGE TO: 001-7300-083-562-10410
10. DOCUMENT/CONTRACT REVIEW
1:1 PROJECT MANAGER
❑ DIRECTOR
El RISKMANAGEMENT (f]FAPPLICABLE)
A LAW
I I - COUNCIL APPROVAL (IF APPLICABLE
INITIAL / DATE REVIEWED
DK 02-22-2021
COMMITTEE APPROVAL DATE: 11/10/2020
INITIAL / DATE APP11OVED
COUNCIL APPROVAL DATE: 11/17l2020
12. CONTRACT SIGNATURE ROUTING
1:1 SENT TO VENDOR/CONTRACTOR DATE SENT; DATE REC'De
F-1 ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
El CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
El LAW DEPARTMENT
;;o@MNATORY (MAYOR OR DIRECTOR)
El CITY CLERK
❑ ASSIGNED AG#
COMMENTS:
INITIAL / D
,I � TA4w7-' k,.* M,
TE.SIGNED
ow
?a
CITYOF
Fieidera
HUMAN SERVICES AGREEMENT
FOR
EMERGENCY ASSISTANCE
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-w7000
troww cftyoffederahvay. com
This Human Services Agreement ("Allgreement") is made between the City of Federal Way, a Washington
municipal corporation (Citly"), and Catholic Community Services o
f Western Washington, Washington nuhlic
benefit corporation (44Agency"). The City and Agency (together "
below addresses which shall be valid for any notice required under
CATHOLIC COMMUNITY SERVICES OF
WESTERN WAS INGTON,a
Bill Hallerman
100 23rd Ave S
Seattle, WA 98
(206) 328-5908
b s
111hall
144
(telephone)
ccsww.or
The Parties agree as follows:
Parties") are located and do business at the
this Agreement:
CITY OF FEDERAL WAY:
Brittany Julius
33325 8th Ave. S.
Federal Way, WA 98003-6325
(253) 835-265
brittanv. lulius(
1 (telephone)
�b,cityoffederalwavxom
1. TERM. The term of this Agreement shall be for a period commencing on January 1, 2021 and terminating on
December 315 202246Term"). Funding for the second year of the Agreement is contingent upon satisfactory Agreement
performance during the first year of the Agreement term and upon funding availability. This Agreement may be extended
for additional periods of time upon the mutual written agreement of the City and the Agency.
2. SERVICES. The Agency shall perform the services more specifically described in Exhibit A, attached hereto and
incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar
services within the Puget Sound region in effect at the time those seryices are per.....rmed to the City's satisfaction,, within
the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Agency warrants
that it has the requisite training, skill, and experience necessary to provide the Services and les appropriately accredited and
licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way
business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject,
at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or
approval shall not relieve the Agency of responsibility for performance of the Services in accordance with this Agreement,
notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its
discovery.
3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other
party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately if
the Agency fails to maintain required insurance, breaches confidentiality, or materially violates Section 12, and such may
result in ineligibility for further City agreements,,
4. COMPENSATION.
4.1 Amount. In return for the Services, the City shall pay the Agency an amount not to exceed a maximum
amount and according to a rate or method as delineated in Exhibit B!, attached hereto and incorporated by this reference.
The City shall reimburse the Agency only for the approved acties and in accordance with the procedures as specified in
Exhibit B. The Agency shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction resultinii��g
from this Agreement.
4*2 Method of Pavment. On a quarterly basis, the Agency shall submit to the City an invoice for payment on a
form ovided by the City and all reports as required by this Agreement. Payment shall be made on a quarterly basis by the
HUMAN SERVICES AGREEMENT - 1 - 12/2020
CITY OF
Fe4iera
Way
CITY HALL
33325 8th Avenue South
Federal Way. WA 98003-6325
(253) 835-k-7000
www.cityoffederahvay..com
C1*tV c►nly after tbP.0%,:%rvirvc lava INPa„ ,.a.-C ,....,.a_
_,VV\.11 F.,1 V1,11�u allu w1unn cony-nve �4�) aays alter the City's receipt and approval of a
complete and correct invoice and reports. The City will use the quantity of Services actually delivered!, as reported on the
Agency's reports, as a measure of satisfactory performance under this Agreement. The City shall review the Agency's
reports to monlotor compliance with the performance measures set forth 1*n Exhibit A. Should the Agency fail to meet the
performance measures for each quarter, the City reserves the right to adjust payments on a pro rata basis at any time during
the term of this Agreement. Exceptions may be made at the discretion of the City's Human Services Manager in cases where
circumstances beyond the Agency's control impact its ability to meet its service unit goals and the Agency has shown
reasonable efforts to overcome these circumstances to meet its goals. If the City objects to all or any portion of the invoice,
it shall notify the Agency and reserves the option to pay only that portion of the invoice not in dispute. In that event, the
Parties will immediately make every effort to settle the disputed portion.
4.3 Final Invoice. The Agency shall Submit its final invoice by the date indicated on Exhibit B. If the Agency's
invoice and reports are not submitted bythe last date specified in Exhibit Bfinal, the City shall be relieved of all liability
for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice; provided, however, that the
City mayAelect to pay any invoice that is submitted in a timely manner.
494 Non- A-p-proof Funds. If sufficient funds are not appropriated or allocated for payment under this
Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred
after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services
for which funds are allocated. No penalty or expense shall accrue to the City 1"n the event this provision applies.
5. INDEMNIFICATION.
5.01 Agency Indemnification. The Agency agrees to release, indemnify, defend, and hold the City, its elected
officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims,
demands, actions, suits, causes of action, arbm'trations, mediations, proceedings, judgments, awards, injuries, dam&�es,
liabilities, taxes, losses, fines, fees, penalties expenses, attorneys fees, costs, and/or litigation expenses to or by any and all
persons or entities, including, without limitation, their respective agents, licensees, or representatives arising from, resulting
from, or in connection with this Agreement or the performance of this Agreement, except for that portion of the claims
caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Agency and the City, the Agency's liability hereunder shall be
only to the extent of the Agency's negligence. Agency shall ensure that each subcontractor shall agree to defend and
indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to
the extent and on the same terms and conditions as the Agency pursuant to this paragraph. The City's inspection or
acceptance of any of Agency's work when completed shall not be grounds to avoid any of these covenants of
indemnification.
5*2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Agency waives any
immunity that may be grant ed to it under the Washington State industrial insurance act, Title 51 RCW, solely for the
purposes of this mdemnification. Agency's indemnification shall not be limited in any way by any limitation on the amount
o amages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit
acts or any other benefits acts or programs. The Parties further acknowledge that they have mutually negotiated this waiver.
5*3 City Indemnification. The City agrees to release, indemnify, defend and hold the Agency, its officers,
directors, shareholders, partners, employees, agents, representatives, and subcontractors harmless from any and all claims,
demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages,
liabilities, losses, fines, fees, penalties expenses, attorneys fees, costs, and/or litigation expenses to or by any and all persons
or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from
or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City.
5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with
respect to any event occurring prior to such expiration or termination.
HUMAN SERVICES AGREEMENT - 2 - 12/2020
CITY OF
17ederal
Way
o carry insurance for 11"abl"lit
the Agency, their agents, representatives, employees or subcontractors for
auratiInn or the Agreement and thereafter with respect to any event occurring FLIVI to such expiration or teamrininati
fi,llows:
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
Www crtyoffederahvay com
6. INSURANCE. The Agency agrees t
performance of the services or work by
0
y which may arise from or in connection with
6.1. Minimum Limits. The Agency agees to carry as a minimum
witn sucn carvers who have a rating that is satisfactory to the City:
3. Commerci9 fl1 aeneral linhilitv inqirrninpia
independent contractors, products -completed operations, stop1gap
damage, Filkyducts liability, advertising injury, and liability Ssumed under an insured contrac
UUU,(J00 for each occurrence and �2,000.000 general agg,-P¢arP
the
the
on as
the following insurance, in such forms and
covering liability arising from premises, operations,
Iiability, pf"rsonal iniurv, bodily iniurv_ c3Path P,-r.,
t with limits no less than
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the
laws of the State of Washington;
Cd Automobile liability insurance covering all owned, non -owned,, hired and leased vehicles with a
minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for
bodily injury, including personal iniury or denth anr� nrnnarty
6.20 No Limit of Liability. Agency's maintenance of insurance as required by the agreement shall not be
construed to limit the liability of the Agency to the coverage provided by such insurance, or otherwise limit the City s
recourse to any remedy available at law or in equity. The Agency's insurance coverage shall be primary insurance as
respect the City. Any insurance, self... insurance, or insurance pool coverage maintained by the City shall be excess of the
Agency's insurance and shall not contribute with it.
6.63., Additional Insured, Verification. The City shall be named as additional insured on all commercial general
liability insurance policies. Concurrent with the execution of this Agreement, Agency shall provide certificates of
insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At
the City's request, Agency shall furnish the City with copies of all insurance policies and with evidence of payment of
premiums or fees of such policies., If Agency's insurance policies are "claims made," Agency shall be required to
maintain tail coverage for a minimum period of three (3) years from the date this Agreement 1#S actually terminated or
upon project completion and acceptance by the City.
6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement.
7. CONFIDENTIALITY. All information regarding the City obtained by Agency in performance of this Agreement
shall be considered confi dential subject to applicable laws. Breach of confidentialit'111� by the Agency may be grounds for
immediate termination. All records submitted by the City to the Agency will be safeguarded by the Agency. The Agency
will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure
request.
8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design
specifications, records, files, computer disks, m::,Egnetic media or material which may be produced or modified by Agency
while performing the Services shall belong to the City upon de1ivery. The Agency shall make such data., documents, and
files available to the City and shall deliver all needed or contracted for work product upon the C1'ty's request. At the
expiration or termination of this Agreement all originals and copies of any such work product remaining in the possession
of Agency shall be delivered to the City.
9. BOOKS AND RECORDS. The Agency agrees to maintain books, records, and documents which sufficiently and
properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting
procedures and practices as maybe deemed necessary by the City to assure proper accounting Of all funds paid pursuant to
this Agreement. These records shall be maintained for a period of six (6) years after the termination of this Agreement and
may be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State
Auditor, or other governmental officials authorized by law to monitor this Agreement.
HUMAN SERVICES AGREEMENT - 3 - 12/2020
Way
CITY HALL
33325 8th AvenueSouth
Federal Way. WA 98003-6325
(253) 835-7000
www.cityoffederalcvay.com
INDEPENDENT CONTRACTOR The Parties intend that the Agency shall henn independent contractor and
he Agency has the ability to control and direct the pIcTiormance and details ot its work, the City beingbeinginterestedinterestedn"Iy
be neither liable nor obligated to pay Agency sick leave, vacation
0
social security or other tax which may ar;.PP no, a„ inplorlor-Alit ,.-r
ity shall
any other benefit f employment , nor to pay any
regardless of whether such may Provide a secondary or incidental benefit to the AgencyWY
Agreement to an employment contract.
-- yw) uuu vlul.l LU,iGJ UUG
except as F%WOIIefically YLUVILded in SectionSectionL+. Industrial or any other insurance that is t)urchased for the, honefit nf'rt,P cWf tIII,
All
A
` CITYOF
�.,��•... Federal
that It
in the results obtained under this Am-e- e t_ The C
100
pay or
employment. Agency shall take all necessary precautions and shall be responsible for
s and work�u shall utilise a
and subcontractors in the performance of the Service
the safety of its employees, agents,
ntectinn nPrPccary f,r tl,�r ,,,,,-..,,moo
work Shall be done at AgP..ncy's own risk, and Agency shall be responsible for any loss of or damage to materials, tools,
or other articles used or held for use in connection with the work. The Acrencvqh.qll „ate 11 inrnma A „
,o,..,,..o� a..,.
shall not be deemed to convert this
lie CONFLICT OF INTEREST., It is recogrecognizedzed that Ajzency May ar will be performing services during the Term
for other parties; however, such periormance ot other services shall not conflict with or interfere with A genc_y 's abilit'V till'"Ill
ce
rt
perform the Services. Agency agrees till) resolve any such conflicts of interest ;r, favor of the ri-f�, ertAb ., .,T; ..
i6yllVY VV111ll 111J Ll l[LL
Agency does not have a business interest or a close family relationship with any City offi
r or employee who was, is, or
will be involved in the Agency's selection, negotiation, drafting, signing, administration, or evaluating the Agency's
performance.
rIlk
t
Parties.,
12. EOUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made
possible by or resulting from this Agreement or any subcontract , th.,le shall be no discrimination by Agency or its
subcontractors of any level, or any of those entities' employees, agents, sub -agencies, or representatives against any person
because of sex, age (except minimum age and retirement provisions), race, color,, religion, creed, national origin, marital
status, or the presence of any disability, including sensory, mental or physical handicaps , unless based upon a bona fide
occupational qualification in relationship to hiring and employment. This requirement shall a pply to , but not be limited to,
the following: employment, advertsin99ilaYoff or termination, rates f pay or other forms of compensation, and selection
for training, including apprenticeship. Agency shall comply with and shall not violate any of the terms of Chapter 49,150
RCW, Title VI of the Civil Rights Act of 1954, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act
of 1973, 49 CFR Pa
21, 21.5 and 26, or any other applicable federal , state , or local law or regulation regarding non-
discrimination.
'0
13.2
Part
YO
-9
f49
i
rt
139 GENERAL PROVISIONS.
1361 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all o'I", the
agreements of the Pa
ies with respect to an y matter covered or mentioned in this Agreement and no prior statements or
agreements, whether oral or written, shall e effective for any purpose. Should any language in any Exhibits to this
Agreement conflict with any language in this Agreement , the terms of this Agreement shall prevail. The respective captions
of the Sections of this cement are inserted for convenience of reference only and shall not be deemed to modify or
otherwise affect any of the provisions of this Agreement. Any rovi,111111elln of this Agreement that is declared invalid,
inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions
shall remain in full force and effect. Any act done Y either Party prior to the effective date of the A eement that is
consistent with the authon*ty of the A2reemvant and compliant with the terms of eAgeement,is herebyraftne d as having
been performed under the Agreement. No provision of this Alleement, including this rovisill)n, m,IIIIIIybe amended, waived,
or modified except y written agreement signed by duly authorized representatives of the
Assignment and Beneficiaries. Neither the Agency nor the City shall have the right to transfer or assign, in
whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other
If the
non -assigning party gives its consent to any assignment,, the terms of this Agreement shall continue in full force and effect
and no further assignment shall be made without additional written consent . Subject to the f
oregoing, the rights and
obligations of the Parties shall inure to-the bene
t of and be binding upon their respective successors in interest, heirs and
assigns. This Agreement is made and entered into for the sole protection and benefit of the Pa
ies hereto. No other person
or entity Is have any right of action or interest in this Agreement based on any provision set forth herein.
HUMAN SERVICES AGREEMENT - 4 - 12/2020
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
vvww utyoffederalwaV com
comply with and Perform the Services in accordance with all
without limitation, all City codes, ordinances, resolutions,
licies, as now existing or hereafter amended, adopted, or made effect*ve. If a violation
oi the uity"s ethics Resolution No. 91-541111111111 as amended, occurs as a result of the,,ormation or perf''llormance of this Agreement,
this Agreement may be rendered null and void, at the City's option.
CITY OF
Federal
Way
I&
13-3 Compliance with Laws. The Agency shall
applicable federal, state, local,
regulations, rules, standards and Po
0
13.4 Enforcement. Time is of the essence in this Agreement and each and all of its provl�����ns 1113 in which
performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Agency's
Performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth
at the beginning of this Agreement.. Any notices may be delivered personally to the addressee of the notice or may he
deposited in the United States mail_ Hostage nre„a;ri tn the a,l.lrPe
mail shall be deemed received
Agreement are not intended t
7
id city laws i
a 4
ncluding,
the terms of this
11 other remedies available to the City at law, in
upon strict performance of any of the covenants and affeem ents
contamea in inis Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be
construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not
waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City"s right
to decallk.,lanother breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the
laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this
Agreem%�.-11t, the exclusive means of resolving that dispute, difference, or claim, shall be by fling suit under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit maybe filed 1"n
any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and
federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either
Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorneys fees
and expenses incurred in defending or bringing such claim or lawsuit, includIN
ing all appeals, in addition
to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed
to limit the Parties' rights to indemnification under Section 5 of this Agreement,
s set forth above. Any notice so posted i*n the United States
three (3) days after the date of mailing. Any remedies provided for under
o oe exclusive, but shall be cumulative with a
equity or by statute. The failure of the City to insist
0 .0 0 1
13.5 Execution. Each individual executing this Agreement on behalf of the CIP
ity and Agency represents and
warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in
any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had
signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in
making proof hereof it shall only be necessary o produce one such counterpart. The signature and acknowledgment pages
from such counterparts may be assembled together to form a single instrument comprised o all pages of this Agreement
and a complete set of all signature and acknowledgment pages.. The date upon which the last of all of the Parties I ave
executed a counterpart of this Ae11111111greemnt hall be the "date of mutual execution" hereof.
[Signature page follows]
HUMAN SERVICES AGREEMENT
12/2020
CITY OF
17eiiera
0%.
j1day
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-63,25
(253) 835-P7000
vvfr. eityoffederahvay_cam
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY:
CATHOLIC COMMiJNITY SERVICES
OF WESTERN'WASHINGTON,
wr V?.
By:
Printed Name:
T.0 itle: LIt
DATE:
WWI
STATE OF'WASHINGTON
COUNTY OF
On this ay pe sonally
III
V_�5.�'vt.� of Mwr M 0 - =kWA
nstrument, and acknowledged the said i"nstrumen
i
a"lip eare dq before
for the uses and purposes therein mentioc
instrument and that the seal affixed, 1"f anv
GIVEN � and o 1'i'bial sea
see
WXP 0 P4
)ned,
is the corporate seal of said corporation.
me
�-d
1 this '�`
ay of
map o�r'-"�jo.,�� To tary's signature
s' NOTARY aNi 1:0
Ln �, PUBLIC�,A
: 2
A'
io. SA&
04NO-0
0 WAS ,%%.
tary's printed name
i
otary r
My commission expires,
It
t
hahie Courtney, CMC, City clerk
APPROVED AS TO FORM,:
J. Ryan Call, City Attorney
�~1 C � 1 �,�r�r��,tto
Lil IV that
IF
o be the free and voluntary act and deed of said corporation,
me known to be the
executed the foregoing
and on oath stated that he/she was authorized to execute said
N
a�,
Ni
asnington..
HUMAN SERVICES AGREEMENT - 6 - 12/2020
CITY OF
Federal
Project Summa
Way
EXHIBIT A
SERVICES
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
ww w crt}�o�deralway.ec o/71
The City of Federal Way, along with the cities of Auburn, Ry rl*prCovington
Mea .8 morandum of Understanding to make the most efficient use of their resources by coolerating to provide ioint
application and funding for human services., IT is the Ci*tv's resnonsihifitvtn Pnterintn a., aarPaman* .:,;+�,+�.
and SeaTac, have entered into a
r -----"'--'J "" •••••.•• ...�v axa. ubi a.�.ul\.uL Wllll 113c
Agency on behalf of the cities which are party to said Memorandum of Understanding.
The Agency shall provide emergency financial assistance for the cities listed below . The-, Agency
that services provided with funding under this Agreement are made available to the participating IN 0 cities'
residents.,
Performance. Measures
A. Number Served
The Agency agrees to serve
Services funds annually:
shall ensure
t minimum, the following unduplicated number of residents by city with Human
QUARTER I ist I 2nd 3ra 4cn
City of Auburn: Number of unduplicated Clients 5 5 6 7
QUARTER 1st 2nd 3rd 4tn
City of Burien.,, Number of unduplicated Clients 10 10 10110
clot
CA
QUARTER
i
of Covington: Number of unduplicated Clients
lit
01
Annual
Total
35
Annual
Total
2nd
8
- IL
3rd
9
4t►�
Annual
Total
9
341
QUARTER I I S, 2nd 1 3�a �4rn
of Federal Way: Number of unduplicated Clients
5
5
QUARTER 1st 2nd
City of SeaTac: NuMber of unduplicated Clients 12 12
�1
Annual
Total
6 21
3rd
4th
Annual
Total
13
13
1
50
HUMAN SERVICES AGREEMENT - 7 - 12/2020
r
n
CITYOF
Feidera
B. Units of Service
Way
The Agency agrees to pi,ovide, at minimum, the following units o I serv.k
ice by quarter:
CITY HALL
:33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
wW4v cityoffederalway. coin
QUARTER
City of Auburn Performance Measures
1. Financial Aid
1st I 2nd I 3Td 1 4th
2
2
3
Vj
Annual
Total
10
QUARTER ist 1 2nd 3rd 4tn Annual
Cl*ty of Burl"en Performance Measures Total
I.. Financial Aid 21 3 41 5 1 14
QUARTER 1st 2 "a 3ra 4t' Annual
Cityof Covin ton Performance Measures Total
1. Financial Aid 41 4 41 5 17
QUARTER ist 2nd 3rd 4tn Annual
&WC1"tY of Federal Way Performance Measures Total
1. Financial Aid 3 3 3 4 13
QUARTER ist 2na 3ra 4tn Annual
City of SeaTac Performance Measures Total
1. Financial Aid 6 6 1 6 71 25
C. Definition of Services
1. Financial Aid:
assistance.
A service unit is one household that meets eligibility criteria and is offered financial
D. Performance Measure(s)
Outcome(s) to be reported,,
I. Outcome 1: 93% of case managed households receiving assi
avoid evict ion.
stance remain housed and I
2. Outcome 2,* 100% of individuals meeting with a case manager will
to other aN ----gencies or different programs in the, community.
be given referrals
HUMAN SERVICES AGREEMENT
� 8 -
12/2020
■
�� collect ....w �v�asul �11V <L{;�I11 and retain the data
manner and submitted annually no later than January 15 in the format requested by the City.
CITY OF
.�., Federal
Records
W�
A. Project Files
Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835w7OOO
ivww clryaffederalway, coin
The Agency shall maintain iles for this project contaming the following items:
1.
2.
3.
4.
5.
6,o
7.
S.
9.
Notice of Grant Award.
Motions, resolutions, or minutes documenting Board or Council actions.
A copy of this Agreement with the Scope of Services.
Correspondence regarding budget revision requests.
Copies of all invoices and reports submitted to the City for this project.
Bills for payment with supporting documentation.
Copies of approved invoices and warrants.
Documentation of client address
Documentation of client income.
income of C11
HUD.
residency verified via King County Parcel Viewer.
The Agency agrees to use the HUD Income Guidelines to report
ents served under this Agreement. Income guidelines may be adjusted periodically by
King County. FY 2020 Income Limits Summary
Median FY 2020
Income Income i 2 3 4 5 6 7 g
I 1 1
King Limit Person Persons Persons Persons Persons Persons Persons Persons
Count... CategorX
Extremely
Low
(30%) $25, 100 $285650 $329250 $3.15-9800 $381j700 1 $41 !)550 $445400 1 $47,300
Income
Limits
$1139300 Very Low
(500//co) g41,800 $479800 $53750 $5911111700 $64500 $69,300 $74,050 $78.)850
Income
Limits
Low
(80%) $66.�700 $76,200 $85,750 $9511250 $102900 1 511111 0 $118,150 S 1 25,750
Income
Limits
The Agency agrees to use updated Income Guidelines which will be provided by the City.
Reports and RenortinLy Schedule
The Agency shall collect and report client information to the City quarterly and annually on a Service Unit
Report to be provided by the City in the format requested by the City.
The Agency shall submit an Annual Demographic Data Report. The agency sha
requested on this form from the persons served through this contract. Data should be tracked in an ongoing
The Agency shall implement and track at least one measurable outcome for the program as presented in the,
application. Changes to the outcome presented in the appilcation must be approved by the City prior to
implementation. The Agency shall report the results of its outcome measure(s) annually on the Annual Outcome
Data Report to be submitted by January 15 in the format requested by the City.
HUMAN SERVICES AGREEMENT - 9 - 12/2020
Program.
0
CITY OF
Federal
Public Information
Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835w7000
www crtyoffederahvay com
In all news releases and other public notices related fn projects funded under this Agreement, the Agency will
include iniormationicentiryM g the source ofwnds as the Cilyof Federal Way Human Services General Fund
}
4
HUMAN SERVICES AGREEMENT - 10- 12/2020
CITY OF
Federal
I Ilay
EXHIBIT B
COMPENSATION
Pro*ect Budget
The Agency shall apply ae following fiznds to the project in accordance with the Tine It
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-w7OOO
www crtyoffederalway, com
detailed below. The total amount o f reimhuroem er t0
pursuant tn this Agreement shall not
Thirteen I tiousand and UU/ 100 Dollars ($113,000.00).
Annual Budget and Expenses detailed for each benefitted City*,
City of Auburn $10,000000
City of Buri*en $13500900
City of Covington $109000000
City of Federal Way $80OOoOO
City of SeaTac $159000000
Total: $569500*00
em Budget Summary,
exceed One Hundred
Reimbursement Requests and Service Unit Report forms shall he, submitted no less frequently than quarterly
and are due on the fonowing dates:
1st Quarter: April 15 or within 10 days of notice to proceed, whichever ic later;
2nd Quarter:July 15;
October 15-F and
3rd Quarter
4th Quarter: Final Rei*mbursement Request and Service Unit Report forms due January 6; Demographic Data
Report and Annual Outcome Data Report with supporting documentation due January 15,
The Agency shall submit Reimbursement Requests in the format requested by the City., Reimbursement
Requests Invoices shall include a copy of the Service Unit Report and any supporting documents for the billing
period.
k
HUMAN SERVICES AGREEMENT - 11 - 12/2020
CITY OF
Federal
Est imated Quarterly Payments:
2021
1st Qtr $14 12500
2nd Qtr $145125000
3rd Qtr $14 125,000
4th Qtr $147125000
2022
1 St Qtr S 14, 125.600
2nd Qtr $141125000
3rd Qtr $149125.00
4th Qtr $14 125,000
Way
CITY HALL
33325 8th Avenue South
Federal Way: WA 98003-6325
(253) 835-7000
www. cityoffederahvay. com
Quarterly payment requests shall not exceed the estimated payment without prior written approval from the
City. Estimated quarterly payments are eontingent upon meeting or exceeding the above performance
measure(s) for the corresponding quarter. This requirement may be waived at the sole discretion of the City
with satisfactory explanation of how the performance measure will be met bv v a -end on the, Servire T T-nii
Report,,
f
HUMAN SERVICES AGREEMENT - 12 - 12/2020
Most Rev. Pau! D. Etienne, DD, STL
Archbishop of Seattle
Very rev. Bradley fit. Hagelin
vicar for Catholic Chofities,
Chair of the Board of Trustees
Michael L Reichert
President
100-23,-dAvenue South
Seattle, WA 981 -2302
800-499-5979
Fax: 206-328-5699
lA1MfW.CCSWW.Q1"�
Strengthening children and
families, sheltering the most
vulnerable, preventing
homelessness., pro"ding
permanent supportive
housing and ensuring dignity
and security for our senivrS.
CATHOLIC COMMUNI
OF WESTERN WAS"I
August 1, 2020
Bill Hallerman
10023 rd Avenue South
Seattle, WA 98144
RE: CCSWW Management Protocol
Notice of Delegation for Vice President
Dear Bill,
In accordance with the policies and procedures outlined
Protocol, I am writing this letter to outline the authorit
TY SERVICES
TON
in the CCSWW Management
and responsibilities Rranted tollitnij
in the Management Pril,)tocol to complete the following ht]
CCSWWID0
1. The con
siness transactions on behalf of
tracts listed beIow must b iewed through the CCSWW contract review
process before being signed., You will ensure that all issues rais
the Gallagher Insurance Reviewer are addrPccPri nr'inr rn rho rr
This applies to the following:
a.. New contracts with new
bo
co
ed by the CFO and/or
tract being signed.
funders For CCS (new contracts with current CCS
tunders do not need to be reviewed by CCSWw);
Contracts for new services not currently done elsewhe
this applies even if the funder is not new;
re in the organization —
ii contracts, muus or dd d c,. with a healthcare entity (including
i eiemeaicme entities} or insurance provider (even if they are r
aiready have a contract with the entity elsewhe
re in t
contracts with CCS vendors in excess of $10,000.00;
All leases, including new leases and renewals;
All construction contracts in excess of $10,000.00;
Agreements on behalf of LLCs;
Agreements that require Corporate Resolution;
.0 -
he organ
enewals or we
ization);
Hgreemenu inaT regwre a certificate of Action of the President;
Any amendments to the above.
2. Review and approve the following contracts:
a. All renewal contracts;
b. Any new contract with a current funder (e.g., State of Washington, Pierce
County, etc.), except if they are for a service not currently done elsewhere in the
organization;
c:. Contracts with CCS vendors which are less than $10,000.00;
d. All construction contracts which are less than $10 000.001
e. All event related contracts with vendors (this includes new vendors and/or new
events);
f. Any amendments to the above.
}
CATHOLIC COMMUNITY SERVICES
contractors and
3. Sign contracts, agreements or
appropriate approval process.
4. Oversee and ensure that
work orders which have bappeen roved through the
any contract for the procurement of
construction related professional services assigned to the Community Development
Center (CDC) on behalf of CCS complies with the CCS Procurement Policy.
5.2 This section appiies to new leases only. Request anornval frnm the Proc-iflont
(through the CFO) to lease real estate either from or to another entity. When
requesting approval, you will communicate the terms of the agreement to the CFO.
In addition, when you are requesting that CCSWW lease property to another
individual/entity, you will also provide any inform,,,,,,, tiII11111 the lessee
about their compatibility and conformity with Catholic Social Teaching.
5. Communicate the termination of any lease agreement to the CFO.
7. Submit any request for t
President for approval.
he purchase and sale of CCSWW
8. Approve requests for credit with Ve do
for credit wit
the CFO.
real estate to t
he CFO and
rs in amounts less than $S,OOO.QO
h vendors in amounts greater than $5,000.00 must be subm
. Requests
fitted to
9. Recommend the issuance of corporate credit cards for individual staff to the CFO.
Recommend the credit card limit for each employee to the CFO.
10. Submit all requests for the Corporation to join or create an affiliated entity or
partnership or joint venture to the CFO and Executive Vdp
ice President.
11. Submit names of primary and secondary check signers to the CFO or Executive Vice
President for approval.
12. Ensure that any purchase over $50,000,,00 is approved by you and the Director of
Finance. If the Director of Finance is unavailable,'ensure the CFO or the Director of
Accounting Operations approves the purchase.
13. Develop annual financial plan/budget and present to the CFO and Executive Vice
President for discussion and review., The President will approve the budget.
14. Present any actual or projected departures from the approved financial
plan/budget in excess of 1% to the CFO and Executive Vice President.
15. Financial Plan/Budget Modifications;
• Ensure adequate funding when filling new positions not included in
financial plans/budgets and/or vacancies for which there is no longer
adequate finding by confirming need for position and working with the
CFO or designee to identify funds. If funds are notidentified, present issue
to CFO and Executive Vice President for co -approval.,
y
• Approve all staff reorganizations or upgrades prior to their initiation by
confirming the need for the change{s}and hv working with the Re�ionat
Director of Finance to ensure adequate funds are available,
16. Review all proposed staff terminations. If recommending termination, consult with
the Vice President of Human Resources. If there is mutual agreement to terminate
staff, the vtce President of Human Resources will consult with the Executive Vice
President for the final decision.
17, Review annual
mediation plan
five
agency financial audits and in conjunction with the CFO, develop
s on all compliance findings.
18. Report any demand, claim, (excluding Worker's Compensation and Unemployment
Compensation)
of injuries
Vice President. Con
egaf pleading or letter threatening same, or upon being informed
and/or accidents or danger from or tn.-any person to the CCS Execu
suit with the Executive Vice President prior to taki
19. Ensure that any and a
has been authorized t
ng any action.
'side legal counsel epresenting the agency in any way,
so by the Executive Vice President. In preparation for the
review by the Executive Vice President, obtain all related to counsel
as outlined in the Management Protocol.
the the
20. Ensure that all private consultants are approved by Human Resources prior to their retention by CC50
21. Consult wit
it out
o do
the CFO and Vice President of
rt
h CCS Retained Counsel prior to the release of any client or corporate
recoras io any person or entity in connection with anv cou
nrria
tier. rio corporate or client records should be released in
court order, subpoena, or demand letter without authorization from rri� Retained
demand le
Counsel.
r, subpoena-, or
response to a
22. Consult with the Vice President f Human Resources prior to any release of
personnel files and associated records.,
23. Approve the purchase of computer equipment according to the price points
established by the organization., On an as needed basis, approve the purchase of
specific equipment falling outside the parameters of the price points.
24. Recommend to the CFO the establishment of emergency checking accounts and the
amount of the account f�11��r Specific sites for the purpose of providing funds for
clients in crisis Si'tuations.
CATHOLIC COMMUNITY SERVICES
This authorization is valid until July 31, 2021 unless you are otherwise notified.
have read and underst
Management Protocol.
4
�6 l
(Date)
and this delegation of authority to me as outlined in the CCSWW
(Vice President's Signature)
(Date)
1__�
lkb __mm§F,vmmh�
IFICAT OF LIABILITY I
COVERAGES
REVISION NUMBER:
THIS CS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BEI Ovv HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FAR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR ETHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAID BE ISSUED DR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY ExP
LTR I NSD wyp POLICY NUMBER MMI[IDIYYYY) (MMIDDNYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y BP1 023020 7/l/2020 7/l/2021 EACH OCCURRENCE $ '! 0001000
CLAIMS-MADE� OCCUR DAMAGE T� RENTED
PREMISES Ea occurrence) $ 1 ,0001000
MED EXP Any any person) $ Nil
� PERSONAS & ADV INJURY $ 13000,000
GEN'L AGGREGATE LIMIT APPLIES PER: � GENERAL AGGREGATE $1,0002000
X
POLICY PRO-
JEC�- LAC PRODUCTS - COMP/OP AGG $1,0007000
-,,...,,,.OTHER: $
A AUTOMOBILE LIABILITY BP1 023020 7/l/2020 7/l/2021 COMBINED SINGLE LIMIT $ 1,000,oo0
Ea accEder�#
X ANY AUTO BODILY INJURY Per person) $
OWNED SCHEDULED BODILY INJURY accident $
AUTOS ONLY AUTOS(Per �
X HIRED X
NON -OWNED PROPERLY DAMAGE �
AUTOS ONLY AUTOS ONLY Per accident)
B UMBRELLA L AB X OCCUR 8220000785428 7/l/2020 7/l/202'1 EACH OCCURRENCE $5,000,000
x EXCESS LIAB CLAIMS -MADE AGGREGATE $ 51000y000
DE❑ RETENTION $ $
C WORKERS COMPENSATION WCE-0937531-20 7/l/2020 7/l/2021 X SPER TATUTE ERA
AND EMPLOYERS' LIABILITYY J N
ANYPROPRIETaRIPARTNERfEXECUTiVE � E.L. EACH ACCIDENT $ 1,0001000
I OFFICERlMEMBEREXCLUDED? N 1 A
(Mandatary in NH) E.L. QlSEASE- EA EMPLOYES $13000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1,000,000
MEMPOPM
B Errors & Omissions !Prof. Liab. � BP1023020 7/l/2020 7/1/2021 Each Claim/Aggregate $23000,000
822000 0785428 7/112020 7/l/2021
DESCRIPTION OF OPERATIONS 1 LOCATIONS ! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Limits shown are inclusive of defense and insured retention. Covers9250,000
e for Additional Insureds is restricted to the amount of insurance required by contract or
Retention una�erpolicy#BPS 023a� A �V Non-Admitted)is far Liability, The applicable Iocati�n rna�ntenance deductiblethatappliespermit. � to this
Certificate is $D for Liability.
Coverage expends for claims arising out of the Professional Services Agreement for Severe Weather Shelter between the City of Federal Way and Catholic
Community services of Western Washington.
CERTIFICATE NUMBER: 146D9543,ju
CERTIFICATE HOLDER CANCELLATION
City of Federal Way
33325 8th Avenue South
Federal Way WA 98003=6325
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
I I ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
O 1988=2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
CITY OF
Fecie.ral . 1 AJay
CITY HALL
33325 Bth Avenue South
Federal Way, WA 98003-4325
(253) 835,n7OOO
www rilyolftirJornhvny com
City of Federal Way
Human Services Contract for 2021 m2022 General Fund
Authorized Signatures for Involves
authorize the foilowing individuals to sign invoices and quarterly reports on behalf of,
p+m�vtun �
Se rV1 * cep
the following: �_Y1'�2✓�.�+2('� i%i���
IF
Authorizing
Signature:
(must be sigqMMWned by
person who s'ff
igns
the contract,
generally,
Executive Director)
(Printed Name)
ri
A.
19nature) f
(Contracting Agency), for
(Program Title).
(Title)
(Date)
�:� +�•*# } *wry# + ** * *i0 too +1�r•*�IrwW.02+I "NtI *4F-v4■r*"r-MIRPp-o .Ir*i +* .1FS&E*Ir" "Goo"+�#l+Pillli .�#�
�r f, `y r ,+y •# #!fw*w A +�+ ��• � +�� #'��� *�f dl r0++s+l +40IF.W64Ik i+nM
.s
Additional
Authorized
Signature:
Additional
Authorized
sib
ignature,a
(Printed Name)
(Signature)
r�f"1 el4cox
w�iG�a w�jM
(? 14r I C1 M
(Printed Name)
ignature)
Note: It is the responsibility of the contractor to III
i
name to or delete names from this list.
Mtj *rti�
(Ti tfe)
t�3 1:5 f 20
(Date)
kV`t�
(Title) .
2-ooO?,..-f
(Date)
nfor the City of Federal Way if they wish to add a
F
< Business Lip
License Information:
W rww.
Entity type:
I
usinfts I D:
Locat*nl.,
Locat'w*n address:
Mf#ng addre&
Excise tax and resHW emit stam
Secretary of State stat=
Endorsements
c �w
d- OW.*
N
D*w
t at U-S
Expiftmo Cap
+ � -Y
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i5suame date