LUTC PKT 06-17-1996City of Federal Way
City Council
Land Use/Transportation Committee
June 17,1996 City Hall
5:30pm Council Chambers
AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. PUBLIC COMMENT (3 minute limit)
4. BUSINESS ITEMS
A.
South 336th/Kitts RSF - Bid Award
Action
B.
BPA Trail Phase II/Interlocal Agreement/
Action
100% Design Authority to Bid
C.
1996 Sidewalk Replacement Projects
Action
D.
Dash Point/SR 509
Action
Overlay-Channelization
E.
CTR Incentive Program
Action
F.
SR 99 Redevelopment Project
Info
Public Open House
G.
Drunk Driver Victim Memorial Sign
Info
Installation
5. OTHER ITEMS
6. FUTURE
MEETINGS/AGENDAS
7. ADJOURN
Committee Members:
Phil Watkins, Chair
Ron Gintz
Mary Gates
Pratt
Miller
Miller
Miller
Roe
Roe
Roe
City Staff:
Greg Moore, CDS Director
Sandy Lyle, Administrative Assistant
661-4116
June 3, 1996
5:30pm
City of Federal Way
City Council
Land Use/Transportation Committee
SUMMARY
City Hall
Council Chambers
In attendance: Committee members Phil Watkins (chair), Ron Gintz and Mary Gates; Community Development Services Director Greg
Moore; Public Works Director Cary Roe; Assistant City Attorney Bonnie Lindstrom; Assistant Community Development Services Director
Kathy McClung; Principal Planner Greg McCormick; Principal Planner Greg Fewins; Surface Water Manager Jeff Pratt; Street Systems
Manager Ken Miller; SWM Project Engineer Marwan Salloum; Code Compliance Officer Martin Nordby; Associate Planner Jim Harris;
Administrative Assistant Sandy Lyle.
1. CALL TO ORDER
The meeting was called to order at 5:30pm.
2. APPROVAL OF MINUTES
The minutes of the meetings of May 6, 13, and 20, 1996, were approved as presented.
3. PUBLIC COMMENT
There was no public comment on items not included in the agenda.
4. BUSINESS ITEMS
A. Sign Code Enforcement U ate - Today, June 3, three of the four summer interns started work to concentrate effort on
the sign enforcement program. Per the Committee's instructions, businesses will be notified comprehensively by mail
about signs that must be brought into immediate compliance and those that need compliance before the year 2000. Staff
has been working closely with the Chamber of Commerce on the sign enforcement program. Bob Griebenow, who has
been supportive of the sign enforcement program notified us that through the Chamber's membership drive a strong
negative reaction to the City's sign regulations exists. The first appeal from a sign citation was received from Fox
Communication, which is parking unlicensed, unattended vehicles on private property for the purpose of advertising.
B. Planning Commission Membership - The Committee voted to reduce the size of the Planning Commission from nine
to seven members and to extend terms from three to four years. Staff was directed to create a schedule to address
staggering the terms.
C. Junk Vehicles - The Planning Commission recommendation regarding amendments to the zoning code related to junk
vehicles was presented. The City's current defmition of junk does not adequately address the definition of junk vehicle.
The state definition of junk vehicle, though revised, remains insufficient for effective local nuisance abatement. Defining
the activity and the standard by which that activity can be evaluated will improve the City's ability to resolve junk vehicle
complaints and violations. It will also provide the property/vehicle owner with a clear standard of performance. The
Committee m/s/c to recommend approval of the Planning Commission recommendation to City Council at the June 18,
1996 meeting.
D. Gated Communities - Public Works staff was present to briefly review the work plan items and special projects likely to
be brought to the Committee during 1996, and requested direction on priority of developing a gated community
ordinance. There are items that have been waiting for resolution. The Committee felt it important that the gated receive
a fair hearing. It was tentatively decided to include the gated community issue in the Planning Commission work plan for
early 1997.
E. SeaTac Phase I (Belmor Park) Downstream Culvert Upgrades - The SeaTac Mall detention and Upper WH10 Cross
Road Culvert Upgrades have reached the 30 % completion point. The SeaTac Detention project has been separated into
two phases; Phase I is the Belmor Regional Detention Facility and is located at the northwest end of the Belmor Mobile
Home Park. Phase II is the SeaTac Mall pipe replacement. The property owner has responded positively to the
proposed project layout and has requested that the City prepare a formal offer on the easement area. Staff recommends
that the Committee authorize the design to proceed with a return to the Committee at the 85 % design completion state for
further reports and authorizations. It was so m/s/c.
F. BPA Trail Phase H. UPR III - This segment of the BPA Trail is currently undeveloped, but is informally used by the
public for walking, biking, hiking, etc. The trail is primarily located withing the BPA easement. The 4,800 foot long
trail will include a system of connector trails, with one main pathway to be used for recreational and transportation
purposes. The project is being funded in part by a Federal Intermodal Surface Transportation Efficiency Act. The
project includes installation of a pedestrian and bicycle signal crossing at First Way South. The trail meets the
requirements of the Americans with Disabilities Act (ADA). The Committee m/s/c the recommendation of approval the
City Council at the June 18, 1996, meeting For the sake of increased pedestrian safety, the Committee would like to
consider construction of pedestrian overpasses in the Phase III portion of the project.
G. South 356th RHTL Design AWroval/Authorization to Bid - The South 356th Street Right Hand Turn Lane Project is the
first street improvement bond project to be completed. This project will construct a right hand turn lane approximately
150 feet long on the south side of South 356th Street. The plans and specifications are 90% complete. Staff requested
approval of bidding and awarding the project in July, starting construction in August, with completion of the construction
to be complete in October 1996. The Committee approved and m/s/c to recommend approval to Council at the June 18,
1996, meeting.
5. OTHER ITEMS
There was no other business.
FUTURE MEETINGS/AGENDAS
The next meeting of the Land Use/Transportation Committee will take place as scheduled on June 17, 1996.
7. ADJOURN
The meeting was adjourned at 6:55pm.
1: \MTGNOTEU UN3LUT. SUM
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DATE: June 13, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Jeff Pratt, Surface Water Manager a4AK
SUBJECT: S336th/Kitts Regional Storm Water Control Facility - Bid Award
On June 10, 1996, the City received nine bids form various contractors for the above referenced
project. The low -bid contractor for this project is Volker Stevin Pacific, Inc., with a total bid
amount of $1,894,318. 10. This bid amount is 8 % lower than the average bid of the next three
lowest bidders combined, and 16.6% lower than the engineer's estimated construction cost for
this project (see attached bid tabulation).
Based on the reference checks completed by CH2M HILL, Inc., the City's Design Consultant on
this project, there is no known reason why this low bidder should not be able to successfully
complete this project to the City's satisfaction.
Staff recommends the award of this project to the lowest responsive, responsible bidder, Volker
Stevin Pacific, Inc., in the amount of $1,894,318.10 and that a 10% construction contingency
totaling $189, 431.00 be established for the project. In addition, staff recommends that this
matter be placed on the June 18, 1996 City Council meeting consent agenda for their
consideration.
K:\LUTC\E1MBID.WPD
S336th/Kitts Regional Stormwater Control Facility
Bid Tabulations
Volker Stevrin Pacific Inc.
Bellevue, WA $1,894,318.10
RCI, Inc.
Sumner, WA $2,016,217.41
Scoccolo Construction, Inc.
Seattle, WA $2,069,005.01
Tucci & Sons, Inc.
Tacoma, WA $2,098,761.62
Ceccanti
Spanaway, WA $2,232,362.98
Stan Palmer Construction, Inc.
Siverdale, WA $2,238,223.04
Northwest Construction Inc.
Bellevue, WA $2,443,743.96
Olson Brothers Excavation, Inc.
Puyallup, WA $3,115,865.70
R. W. Scott Construction, Inc.
Auburn, WA $3,650,868.82
Engineer's Estimate $2,211,506.51
CITY of G
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DATE: June 11, 1996
TO. Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Ken Miller, Street Systems Manager
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SUBJECT: Final Design Approval, Authorization to Bid and Interlocal Agreement for BPA
Trail Phase II
BPA Trail Phase 11 is the second part of a regional trail corridor extending the existing trail from
1st Avenue South to Campus Drive. In August of 1995, the City Council approved the trail
alignment and authorized proceeding with the design of the selected option.
Prpject Budg
Total Available Budget
$604,000.00
Design Cost
< $86,000.00 >
WSDOT Cost
< $6,000.00 >
Construction Budget
$5120000.00
Base Bid (Including Signal)
$425,000.00
10% Contingency
$42,500.00
10% Construction Management
$42,500.00
Engineer's Construction Cost Estimate $510,000.00
The Engineer's Estimate for the project, including a 10% project contingency and 10%
contingency for construction management, totals $510,000.00, which is within the $512,000.00
project budget.
The base bid includes the construction of a 12' wide trail from 1st Avenue S to Campus Drive SW
and a pedestrian traffic signal at 1st Avenue S. The selected design alternative extended the trail
860' beyond the Aquatic Center parking lot as originally proposed.
In addition to the base bid we are bidding four (4) alternatives to be constructed if funds allow.
Land Use/Transportation Committee Memorandum
June 10, 1997
Page Two
1). Concrete Entrance Plazas
Estimated Cost $4,500
2). AQu tic Center Parking Lot Connection
Estimated Cost $10,400
3) Overlook Trail
Estimated Cost $8,600
4) West Campus Trail Connection
Estimated Cost $5,100
The Interlocal Agreement between the City of Federal Way and King County for Use of Aquatic
Center Property for Bicycle Trail Improvements is attached. The agreement has been approved
through both City and County legal departments and parks departments as to form and content.
Land Use/Transportation Committee to recommend the following:
1). Approve the final design of the BPA Trail Phase H.
2). Authorize the staff to bid the project as outlined in the memo. Bids will be
brought back to the Land Use/Transportation Committee for approval and
award.
3). Approve the King County Interlocal Agreement and authorize the City
Manager to execute the Agreement.
cc: Cary M. Roe, Public Works Director
Project File/Day File
KALUMBPAIIBIDAi M
INTERLOCAL AGREEMENT BETWEEN THE
CITY OF FEDERAL WAY AND KING COUNTY
FOR USE OF AQUATIC CENTER PROPERTY FOR BICYCLE
TRAIL IMPROVEMENTS
This Agreement is dated effective the day of June 1996
and is made and entered into by and between the City of Federal Way
(hereinafter "City") and King County (hereinafter "County"),
collectively "Parties".
WITNESSETH that:
1. The City and the County share the common goal of seeking
to develop bicycle trail facilities in Federal Way. The County
supports the BPA Trail under its King County Regional Trails Plan.
The regional goal is to link the BPA Trail in Federal Way with the
Interurban Trail in Auburn and North Tacoma, and
2. Chapter 39.34 of the Revised Code of Washington
(Interlocal Cooperation Act) permits local governmental units to
make the most efficient use of their powers by enabling them to
cooperate with other entities to provide services in a manner best
serving the needs and development of local communities; and
3. Both the County and the City can achieve benefits in the
public interest by combining their efforts to provide for multi-
purpose trail access.
NOW, THEREFORE, it is hereby covenanted and agreed to by and
between the Parties hereto as follows:
I. AUTHORIZATION OF ACCESS
The County hereby authorizes the City the right of access
across County property for purposes of construction, use and
maintenance of an extension to the Bonneville Power
Administration (hereinafter "BPA") bicycle trail (hereinafter
"Trail").
II. SCOPE OF ACCESS
2.1 General Location and Description of Bicycle Trail. The
proposed Trail is Phase II of the bicycle trail currently
known as the "BPA Trail," which is located primarily on the
BPA right-of-way in Federal Way. The Trail will diverge from
the BPA easement at Panther Lake Park and is to be aligned
around the east and south sides of the King County Aquatic
Center property as shown on Exhibit "A," which is attached
hereto and incorporated by this reference. The Trail will be
asphalt, twelve feet (12') in width. with two feet (21) wide
asphalt and compacted earth shoulders.
2.2 Date. The City plans to begin construction of the Trail in
August of 1996. Temporary construction safety fencing and
temporary erosion control silt fencing will be erected on
County land during the construction period.
2.3 Use of Property. Use of County property for Trail purposes
is consented to in two locations: a) New Aquatic Center
parking lot, and b) Campus Drive S.W. street frontage
location as shown on Exhibit "B," which is attached hereto
and incorporated by this reference. The usages anticipated
will be as follows:
a. The Aquatic Center's new parking lot will be
connected by a six foot wide spur trail leading
from the main bike trail alignment. The spur is
intended to provide access to the main Trail.
b. The Trail will encroach onto County land north of
S.W. Campus Drive at the far easternmost edge of
County property. The Trail will be located between
the existing Aquatic Center south parking lot and
the bioswale for the parking lot. The encroachment
areas are shown in Exhibit "B". A guardrail and
wall, trailhead plaza, street crossing warning
sign, removable bollards and the asphalt Trail will
be constructed on County property. One tree will
be replaced, landscape plantings will be added, and
irrigation will be adjusted.
III. APPLICABLE PROCESS
3.1 Compliance with Codes. The Trail shall be developed pursuant
to all applicable codes, regulations, and ordinances of the
City of Federal Way.
3.2 SEPA. This Project has been reviewed under the State
Environmental Protection Act. Pursuant to WAC 197-11-296, if
two or more agencies share in the implementation of a
proposal, the agencies shall by agreement determine which
agency shall be the lead agency. Pursuant to WAC 197-11-944,
the County and the City hereby designate the City as the
nominal lead agency, whereby the City shall be responsible
for complying with the duties of the lead agency under all
applicable SEPA rules.
IV. OPERATIONS AND MAINTENANCE
4.1 Upon final completion and acceptance of the construction of
the Trail, the operations, use and maintenance of the Trail
shall be the responsibility of the City.
- 2 -
V. INSURANCE
5.1 Amount. It is hereby understood and agreed that the City
shall obtain and maintain public liability insurance in an
amount not less than ONE MILLION AND N0/100 DOLLARS
($1,000,000.00) single limit liability.
5.2 Certificate. The City shall provide the County with a
certificate of public liability insurance naming the County
as an additional insured and showing proof of the required
insurance coverage. Insurance coverage shall be maintained
at all times.
VI. GENERAL PROVISIONS
6.1 Scheduling. Time is of the essence of this Agreement in each
and all of its provisions in which performance is a factor.
The Parties commit to exert all reasonable efforts to adhere
to completion dates contained herein.
6.2 Term. This Agreement, for purposes of compliance with
RCW 39.34.030(3) and 39.34.030(4)(B) shall be for the time
the trail remains in use.
6.3 Administration. The responsibility for overseeing the
compliance with the provisions of this Agreement shall be
handled jointly between the Parties, and no separate legal or
administrative entity shall be formed by the Parties for such
purpose. The contract representative for the City shall be
Kenneth E. Nyberg, 33530 1st Way South, Federal Way,
Washington 98003. The contract administrator on behalf of
the County shall be Clint Lank, Administrator, Office of
Program Development and Land Management.
6.4 Indemnification. The City agrees to hold harmless, indemnify
and defend at its own expense the County and its officers,
agents, and employees from and against any and all claims,
judgments, actions, suits, liabilities (including costs and
all attorney fees) , loss, costs, expenses, or damages arising
out of or in any way resulting from the negligent acts or
omissions of the City, its officers, employees and/or agents,
in the course of its performance under this Agreement.
The County agrees to hold harmless, indemnify and defend at
its own expense the City, its officers, agents, and employees
from and against any and all claims, judgments, actions,
suits, liabilities (including costs and all attorney fees),
loss, costs, expenses, or damages arising out of or in any
way resulting from the negligent acts or omissions of the
County, its officers, employees, agents, elected officials
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and/or volunteers, in the course of its performance under
this Agreement.
If any claim, judgment, action, suit, liability, loss, cost,
expenses, or damage arises out of or result from the joint
negligent acts or omissions of both the County and the City,
each party shall be responsible for its own share of any
resulting liability.
The provisions of this paragraph shall survive the expiration
or termination of this Agreement with respect to any event
occurring prior to such expiration or termination.
A required specification in any contract awarded to a
Contractor for the construction of the Trail shall contain a
provision binding Contractor to hold harmless, indemnify and
defend at its own expense the County and its officers, agents
and employees from and against any and all claims, actions,
suits, liability, loss, costs, expenses and damages of any
nature whatsoever which are caused by or results from the
negligent act(s) or omission(s) of Contractor, its officers,
employees, agents, or subcontractors in the performance of,
or in any way relating to the contract between the City and
the Contractor.
6.5 Alterations. Any alterations to the trail or related trail
improvements shall be agreed upon in advance of work by both
Parties.
6.6 Entire Agreement. This Agreement contains all of the
agreements of the Parties with respect to any matter covered
or mentioned in this Agreement and no prior agreements or
understandings pertaining to any such matters shall be
effective for any purpose.
6.7 Modification. No provision of this Agreement may be amended
or added to except by agreement in writing signed by the
Parties or their respective successors in interest.
6.8 Full Force and Effect. Any provision of this Agreement which
is declared invalid, void or illegal shall in no way affect,
impair, or invalidate any other provision hereof and such
other provisions shall remain in full force and effect.
6.9 Attorney Fees. In the event the City or the County
defaults on the performance of any terms in this Agreement,
and the County or City places the enforcement of the
Agreement or any part thereof, or the collection of any
monies due, or to become due hereunder, or recovery of
possession of any belongings, in the hands of an attorney, or
file suit upon the same, each Party shall pay all its own
attorney's fees, costs and expenses. The venue for any
- 4 -
dispute related to this Agreement shall be King County,
Washington.
6.10 No Waiver. Failure of either Party to declare any breach or
default immediately upon occurrence thereof, or delay in
taking any action in connection with, shall not waive such
breach or default, but either Party shall have the right to
declare any such breach or default at any time and take such
actions that might be lawful or authorized hereunder either
at law or in equity. Failure of the either Party to declare
one breach or default does not act as a waiver of either
Party's right to declare another breach or default.
IN WITNESS whereof the Parties have executed this Agreement
the day and year set forth below.
CITY OF FEDERAL WAY
By:
Kenneth E. Nyberg
Its City Manager
33530 1st Way South
Federal Way, WA 98003
APPROVED AS TO FORM:
Londi K. Lindell
City Attorney
- 5 -
KING COUNTY
By:
Craig Larsen
Its Director for King County
Executive
King County Courthouse
Seattle, WA 98104
APPROVED AS TO FORM:
King County Attorney
EXHIBIT A
King County Aquatic Center
OVERALL SITE PLAN
EXHIBIT B
Panther Lake Park and BPA Bicycle Trail Phase II
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Aquatic Center
oizOF
FUTURE PHASE 3 TRAIL CONNECTION_
COW-VEle PAVW.
TRAILI EAD PLAZA r _ y_ / E,Y OTl E
� OVABLE BOLLARDS EXISTING C,.'R6
EXISTING CLRB
EXISTING �.
\ �l PARKING $TREE" CROSSINC- % / `O
-- — — — — — WARNING SIG
NN `RATION
✓JADE
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EL
W. %4Nd, dl ---,IMPACTED WETLA'.0
2.065 SF c 047 AC.'
\ 1 Df`Lirle xTED
9'-6' X 6'-5' CULVERT
' • : — SLRVEYED EDGE OF PI:. -r -R
1 �\ �• ; �.. CENTERLINE OF
�• \ ` \; XISTINGBIOSWALE
Panther Lake Park
eOFAr.�y
DATE: June 5, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Ken Miller, Street Systems Manager
SUBJECT: Authorization to Bid The 1996 Sidewalk Replacement Project
Staff has developed a project for the 1996 Sidewalk Replacement Project based upon the sidewalk
inventory data, complaints and field reconnaissance. The project will consist of replacing
sidewalk, curb and gutter, upgrading existing wheelchair ramps to meet current ADA standards,
and tree removal, along South and Southwest 320th Street, from I-5 to 47th Avenue Southwest,
and 21st Ave SW from Dash Pt. Rd. To SW 336th Street (see attached map). The budget for this
project is approximately $61,183.
The contract documents are 90% complete and we anticipate awarding this contract in August,
1996. Construction of the project is scheduled to begin in September, 1996 and be completed by
December, 1996.
Forward the following recommendations to the July 2, 1996 Council meeting for approval.
1) The 1996 Sidewalk Replacement Project as delineated on the attached map.
2) Authorize staff to bid the project. Bids will be brought directly back to Council for
award of the contract if within project budget.
3) Place the above recommendations on the consent agenda of the July 2, 1996 Council
Meeting.
cc: Cary M. Roe, Public Works Director
Project File/Day File
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CITY OF G
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DATE: June 11, 1996
TO. Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Ken Miller, Street Systems Manager
SUBJECT: Dash Point Road (SR 509) Channelization Interlocal Agreement with the
Washington State Department of Transportation
The City is responsible for maintenance of State routes in the City limits and the WSDOT is
responsible for major rehabilitation projects on these routes. The WSDOT's pavement
management program identified Dash Point Road from the Pierce County line to 21st Avenue SW
to be asphalt overlayed in 1996.
As a part of the rehabilitation project, the WSDOT requested our input on the project. In
response, City staff suggested using raised pavement markers (RPM'S) in lieu of paint for road
channelization. The City has installed RPM's on arterial streets as they are overlayed for safety
and to reduce maintenance. Dash Point Road has several severe curves and the installation of
RPM'S will help make this a safer road. The WSDOT will install RPM'S but at an estimated cost
to the City of $21,417.17.
A copy of the Interlocal Agreement to complete this work is attached. It is recommended that if
approved the $21,417.17 is funded from unappropriated streets capital fund.
Land Use/Transportation Committee to recommend the following:
1) . Approve the WSDOT/Federal Way Interlocal for delineation of Dash Point Road (SR
509).
2). Authorize the City manager to execute the agreement.
3). Approve funding the $21,417.17 estimated cost from unappropriated streets capital
fund.
4). Place the above recommendations on the consent agenda of the July 2, 1996 Council
meeting.
cc: Cary M. Roe, Public Works Director
Project File/Day File
K:\LUTC\SR509I-A.MEM
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Department
Washington State po
rtment of Transportation
ORGANIZATION AND ADDRESS
Local Agency City of Federal Way
Participating 33530 1st Way South
Agreement Federal Way WA 95003
Work by State — Actual Cost
AGREEMENT NUMBER
GCA 0265
STATE ROUTE CONTROL SECTION REGION
NUMBER NUMBER
509 1730 NW
ADVANCE PAYMENT AMOUNT
3,215
F. B. Holt Bridge to 21st Ave. SW
DESCRIPTION OF WORK
Striping
THIS AGREEMENT, made and entered into this day of , 19 , between the
STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the
"STATE", and the above named organization, hereinafter called the "LOCAL AGENCY".
WHEREAS, the STATE is planning the construction or improvement of a section of the state route as shown above, and in connection
therewith, the LOCAL AGENCY has requested that the STATE perform certain work as herein described, and/or is responsible for a
portion of the work as provided for under WAC 468-18-W5)(d), and
WHEREAS, it is deemed to be in the best interest for the STATE to include the necessary items of work in the STATE's construction
contract proposed for the improvement of this section of State Highway, and
WHEREAS, the LOCAL AGENCY is obligated for the cost of work described herein.
NOW THEREFORE, by virtue of RCW 47.28.140 and in consideration of the terms, conditions, covenants, and performances
wined herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
1
GENERAL
The STATE, as agent acting for and on behalf of the
LOCAL AGENCY, agrees to perform the above "Description
of Work".
Plans, specifications and cost estimates shall be prepared by
the STATE in accordance with the current State of Washington
Standard Specifications for Road, Bridge, and Municipal Con-
struction, and amendments thereto, and adopted design standards,
unless otherwise noted. The STATE will incorporate the plans
and specifications into the STATE's project and thereafter
advertise the resulting project for bid and, assuming bids are
received and a contract is awarded, administer the contract.
The LOCAL AGENCY hereby approves the plans and
specifications for the described work as shown on Exhibit `B",
attached hereto and by this reference made a part of this
AGREEMENT.
The LOCAL AGENCY may, if it desires, furnish an inspec-
tor on the project. Any costs for such inspection will be bome
solely by the LOCAL AGENCY. All contact between
said inspector and the STATE's contractor shall be through the
STATE's representative
The LOCAL AGENCY agrees, upon satisfactory completion
,)f the work involved, to deliver a letter of acceptance which shall
aclude a release and waiver of all future claims or demands of
any nature resulting from the performance of the work under this
AGREEMENT.
DOT Form 224-065
Revised 8/94
If a letter of acceptance is not received by the STATE within
90 days following completion of the work, the work will be
considered accepted by the LOCAL AGENCY and shall
release the STATE from all future claims and demands of any
nature resulting from the performance of the work under this
AGREEMENT.
The LOCAL AGENCY may withhold this acceptance of
work by submitting written notification to the STATE within the
90 -day period. This notification shall include the reasons for
withholding the acceptance.
11
PAYMENT
The LOCAL AGENCY, in consideration of the faithful
performance of the work to be done by the STATE, agrees to
reimburse the STATE for the actual direct and related indirect
cost of the work.
An itemized estimate of cost for work to be performed by the
STATE at the LOCAL AGENCY's expense is marked Exhibit
"A", and is attached hereto and by this reference made a part of
this AGREEMENT.
Partial payments shall be made by the LOCAL AGENCY,
upon request of the STATE, to cover costs incurred. These
payments are not to be more frequent than one (1) per month. It is
agreed that any such partial payment will not constitute agreement
as to the appropriateness of any item and that, at the time of the
final audit, all required adjustments will be made and reflected in
a final payment.
awn r cuco I I I `I&ftU4. 1 1
/\U V YYYr1 By
The LOCAL AGENCY agrees to make payment for the work
to be done by the STATE within thirty (30) days from receipt of
billing from the STATE.
The LOCAL AGENCY agrees that if payment for the work is
not made within ninety (90) days after receipt of billing the
STATE may withhold any tax monies which the LOCAL
AGENCY is entitled to receive from the Motor Vehicle Fund until
payment for the work is received by the STATE.
The LOCAL AGENCY agrees to pay the STATE the
"Advance Payment Amount" stated above within 20 days after the
STATE submits its fust partial payment request to the LOCAL
AGENCY. The advance payment represents approximately fifteen
(15) percent of the estimate of cost and covers costs incurred by
the STATE in the initial stages of the project. The advance
payment will be carried throughout the life of the project with
final adjustment made in the final payment.
111
DELETION OF WORK
In the event the estimate of cost, EXHIBIT "A", is in excess
of $10,000 and the total actual bid prices for the work covered by
this AGREEMENT exceeds the estimate of costs by more than
15 percent, the LOCAL AGENCY shall have the option of
directing the STATE to delete all or a portion of the work covered
by this AGREEMENT from the STATE's contract. Except, that
this provision shall be null and void if the LOCAL AGENCY's
portion of the work exceeds 20 percent of the actual total contract
bid price, or if the LOCAL AGENCY is responsible for the costs
under state law or the Washington Administrative Code WAC
468-18-040(5)(d).
The LOCAL AGENCY shall have five (5) working days
from the date of written notification to inform the STATE to
delete the work. Should the LOCAL AGENCY exercise its option
to delete the work, the LOCAL AGENCY agrees, upon billing by
the STATE, to reimburse the STATE for preliminary engineering
costs incurred by the STATE to include the work covered by this
AGREEMENT in the STATE's contract.
IV
EXTRA WORK
In the event unforeseen conditions require an increase in the
cost of 25 percent of more from that agreed to on Exhibit "A",
this AGREEMENT will be modified by a supplement AGREE-
MENT covering said increase.
In the event it is determined that any change from the
description of work contained in this AGREEMENT is required,
approval must be secured from the LOCAL AGENCY prior to the
beginning of such work. Where the change is substantial, written
approval must be secured.
Reimbursement fbr increased; 4ork and/or 1i substantial
change in the description of work shall be limited to costs covered
by a written modification, change order or extra work order
approved by the LOCAL AGENCY.
V
RIGHT OF ENTRY
The LOCAL AGENCY hereby grants and conveys to the
STATE the right of entry upon all land which the LOCAL
AGENCY has interest, within or adjacent to the right of way of
the highway, for the purpose of constructing and if necessary,
maintaining said improvements.
Upon completion of the work outlined herein, all future
operation and maintenance of the LOCAL AGENCY's facilities
shall be at the sole cost of the LOCAL AGENCY and without
expense to the STATE.
VI
LEGAL RELATIONS
No liability shall attach to the STATE or the LOCAL
AGENCY by reason of entering into this AGREEMENT
except as expressly provided herein.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year first above written.
LOCAL AGENCY
By:
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
Title: By:
DOT Form 224-065
Revised 8194
AMOM r O.LAM i..... ......y a..o!' \UL/ •`s+;'l� �;Y�}m U V.LJ d44 —1--V dy vA
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SUMMARY
ESTIMATE OF COST
SR -509
N.B. Hoit Br to 21st Ave SW
Delineation
Constnlction Subtotal ................. $ 16,918.00
Sales Tax @ 8.2% ...........................1,387.28
SUBTOTAL S 18,305.28
Eng & Admin @ 12.0% ................ 2,196.63
Contingencies a. 5.0 % ..................915.26
CONTRACT TOTAL S21,417.17
GCA 0265
GCA26502.EST EXHIBIT A
oan_i-�_cura �Itotl•OZ.� I
UNIT
ITEM
UNIT
PRICE
QUANT
COST
Mobilization
LS.
LS
LS
$ 1,538.00
White Plastic Rumble Bar
EA
10.00
38
380.00
Raised Pavement Marker Type 1
Hund
150.00
70
10,500.00
Raised Pavement Marker Type 2
Hund
250.00
18
4,500.00
SUBTOTAL
$ 16,918.00
Constnlction Subtotal ................. $ 16,918.00
Sales Tax @ 8.2% ...........................1,387.28
SUBTOTAL S 18,305.28
Eng & Admin @ 12.0% ................ 2,196.63
Contingencies a. 5.0 % ..................915.26
CONTRACT TOTAL S21,417.17
GCA 0265
GCA26502.EST EXHIBIT A
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CITY OF FEDERAL WAY
MEMORANDUM
DATE: June 12, 1996
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Cary Roe, Director of Public Works
Fay Schaff, Traffic Analyst
--
RE: Revisions To Commute Trip Reduction (CTR) Incentive Program
Background
At the January 22, 1996 Land UWrransportation Committee meeting, staff presented a proposed
Commute Trip Reduction (CTR) Incentive Program designed to encourage the reduction of single
occupancy vehicles (SOV) that commute to work by providing viable options and alternatives to
commuters (see attached memorandum to the Land Use/Transportation Committee dated January
229 1996). The Committee approved the concept of the Incentive Program and forwarded to full
City Council for approval.
At its February 6, 1996 meeting, the City Council approved the Incentive Program and authorized
the City Manager to execute an agreement with King County Metro to implement the program (see
attached City Council Agenda Item dated February 6, 1996).
Revisions
The CTR Incentive Program is being brought back to the Committee in order to clarify a previous
assumption that the City's CTR "reserve" funds could be used to fund a program that is only
available to City of Federal Way employees. "Reserve" funds refer to each jurisdiction's state -
allocated CTR funds that remain after Metro contracts. State guidelines require that these funds
to be used for activities and products that will be available to all CTR affected employers and not
just one particular employer such as the City. Therefore, how the CTR Incentive Program is
funded and who the program participants are, needs to be re-evaluated. The following is a list
of potential options to assist the Committee in discussing the potential alternatives.
Options
1. Offer the CTR Incentive Program to City employees only.
King County Metro has now offered to fund the Transit Subsidy Program for the initial
6 months of the program rather than the 3 months that was originally offered. City funds
will not be required for the 1996 budget year. However, for the 1997 and 1998 budget
years, appropriate sources of funding will need to be identified and allocated to cover the
cost of the program. The table on the following page summarizes the recommended actions
and the potential cost to Federal Way to implement the City's Incentive Program.
"Option 1"
Incentives for Citv of Federal Wav Emnlovep-q
Recommended Program Addition
Estimated First Year Cost
Estimated Second Year Cost
(with Metro grant
(Grant not available)
contribution)
Guaranteed Ride Home
$0
$250
Emergency ride for users of all alternative modes.
Metro Grant funds 100%
(125 empl. x $2.00=$250)
Provides security for commuters. Effective in
shifting SOV's to HOV's when combined with
other incentives. Contract with Metro's Home
Free Guarantee program at $2.00 per person per
year for all City employees. Limit 8
rides/person/year, and 60 miles per ride.
Bus. DART. Vannool, Ferry Subsidy
$990*
$1,980*
Voucher to supplement fares. Provides one
(11 empl. x $15 x
(11 empl. x $15 x 12
mecbanism to subsidize multiple transit systems.
6mos=$990)
=$1980)
Purchase "Commuter Bonus" vouchers at a
Metro grant pays for 6
recommended $15 per month/user to supplement
months
fares. Estimated use is 8.S% of employees or 11
employees (125 x 8.5% = 11)
Increased visibility for current pmgmm elements
Minimal
Minimal
Increase visibility of current program elements
mchuding internal ridematch, preferential parking,
bicycle facilities, compressed work weeks and
telecommuting.
TOTAL
$990
$2,230
*Note, cost estimates are high; based on the usage for transit necessary to help meet 1997 CTR goals.
2. Offer CTR incentives to all CTR -affected employers in Federal Way for a limited time.
The City's CTR "reserve" funds and Metro grant funds could be used as seed money to
initiate and test selected incentives at CTR worksites. Based on the 1995 CTR survey
results, most Federal Way worksites have not met their 1995 CTR goals and will be
required to add program elements to meet the 1997 goal. Metro found that Federal Way's
employers will have the most success with CTR program elements that support ridesharing
and DART and allow for flexibility between modes and transit agencies. The proposed
incentives will help affected employers to make progress toward meeting the CTR goals.
The Incentive Program will be offered to all affected employers who are not currently
offering the proposed incentives and to the new users at the worksites that are currently
offering the incentives. The following table summarizes the proposed Incentive Program
and the estimated cost to implement the program.
N
O
V
3. Allocate CTR funds to each affected worksite and allow the employer to select the
Incentive Programs that would best help them reach the 1997 CTR goals. Funding for
this option would come primarily from Metro Grant sources ($10,000) and the City's CTR
"reserve funds" ($20,000). The CTR funds would be allocated to each affected worksite
according to the number of affected employees. The employers will use the allocated funds
to implement program elements that work best for their worksites based on the following
criteria:
-Individual site survey data analysis
-Worksite characteristics
-Business operation requirements
-Corporate culture
-Access to transit
-Parking
-Existing program elements
-Employees' current commute patterns and preferences
-Analysis of current drive -alone commuter's potential to shift to various alternative modes.
The affected employers will be required to administer the program and promote incentives
to employees as part of CTR Program and to develop internal guidelines for eligibility
(e.g. number of days per month using mode, etc). Metro will administer the program and
distribute the incentive vouchers to the employers per Federal Way Network Agreement.
The incentives will be offered until funds are exhausted.
S ource of Funds
City funds will need to be allocated to cover the cost of the Incentive Program discussed in Option
1 for 1997 and beyond if this option is selected. Options 2 and 3 can be funded with the City's
CTR "reserve" funds. City records indicate that there are sufficient funds in the CTR reserve
account to cover the cost of the proposed Incentive Programs for option 2 or 3. As of June 7th,
1996, there is approximately $50,000 available in the account. The City of Federal Way will
receive a total of $26,895 in CTR funds in 1996, of which an estimated $23,473 will be
contracted with Metro for implementation and administration of the CTR Program and an
estimated $1,000 will be used for promotional expenditures. The state -allocated CTR funds are
distributed according to the number of affected employers within the City. The Incentive Program
should be evaluated on a semi-annual basis to determine whether or not CTR funds and Metro
grants will be available to continue the program.
Recommendations
Staff is requesting direction from the Committee as to which of the three options or potential other
options the Committee may deem appropriate to implement for Federal Way. Staff further
requests that the Committee forward their recommendation to the July 2, 1996 City Council
meeting for consideration and authorize the City Manager to execute an agreement with King
County Metro to implement the program. Staff will be present at the June 17, 1996 Committee
meeting to present the options discussed and to answer any questions the Committee members may
have.
KATRAFFICTTRAU MO. WPD
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 16, 1996
TO: Phil Watkins, Chair
Land Use / Transportation Committee
FROM: Sap�ari, City Traffic Engineer
SUBJECT: Proposed Commute Trip Reduction (CTR) Incentive Progntm
Affected employers are required to develop and implement a program designed to reduce
drive alone commuting to their worksites by encouraging their affected employers to carpool,
vanpool, take the bus, ride a bicycle, walk, or telecommute instead of driving alone to work.
The goals are to reduce vehicle miles traveled (VMT) per employee trips by: 15% by 1995,
25% by 1997, and 35% by 1999.
1995 CTR Survey Results:
Federal Way employees current drive alone rate is 87.6% which falls short of its 1995 goal
of 72.5%. The City of Federal Way will be required to take additional actions to reduce
their employees drive alone commuting. Following are suggested actions and potential cost
to Federal Way to implement an incentive program. Some of the following can be funded in
part by Metro grant and Federal Way's State CTR funds as part of the CTR incentives
proposed for joint funding:
Recommended Program Addition
Estimated First Year Cost
(with Metro grant
contribution)
Estimated Second Year
Cost (Grant not available)
Guaranteed Ride Home
$0
$250*
Emergency ride for users of all alternative
Metro Grant funds 100%
(125 empl. z $2.00=$250)
modes. Provides security for commuters.
Effective in shifting SOV's to HOV's when
combined with other incentives. Contract with
Metro's Home Free Guarantee program at $2.00
per person per year for all city employees.
Limit 8 rides/person/year, and 60 miles per ride.
Recommended Program Addition
Estimated First Year Cost
Estimated Second Year
(with Metro grant
Cost (Grant not available)
contribution)
Bus, DART, Vanpool, Ferry Subsidy
$1,485**
$1,980**
Voucher to supplement fares. Provides one
(11 empl. x $15 x
(11 empl. x $15 x 12
mechanism to subsidize multiple transit systems.
9mos=$1,485)
=11980)
Purchase 'Commuter Bonus" vouchers at a
Metro grant pays for 3
e
recommended $15 per month per year user to
months
supplement fares. Estimated use is 8.5 % of
employees or 11 employees (125 x 8.5% = 11)
Increased visibility for current program elements
Minimal
Minimal
Increase visibility of current program elements
including internal ridematch, preferential
parking, bicycle facilities, compressed work
weeks and telecommuting.
TOTAL.
$1,485
$2,230
*Second year estimate is a flat reate based on usage during the first year. Local experience indicates
that 90 % of employers who participate in the program maintain their initial year program rate. -
**Note, cost estimates are high; based ont he usage for transit necessary to help meet 1997 CTR goals.
Recommendation:
The Committee to consider the proposed incentive programs described and forward to full City Council for
approval.
x:u vrOCTRI acENMEM
c
MEETING DATE: 02/06/96 ITEM#
CITY OF FEDERAL WAY
City Council
AGENDA ITEM
SUBJECT: CTR INCENTIVE PROGRAM
CATEGORY:
BUDGET IMPACT:
-X-CONSENT _RESOLUTION
_ORDINANCE STAFF REPORT Amount Budgeted: $
_BUSINESS PROCLAMATION Expenditure Amt: $
_HEARING STUDY SESSION Contingency Reqd: $
FYI OTHER
ATTACB31ENTS: January 22, 1996 Memorandum to Land Use/Transportation Committee
SUMIIIARY/BACKGROUND: At the January 22, 1996 Land Use/Transportation Committee meeting, staff presented a
proposed Commute Trip Reduction (CTR) Incentive Program designed to encourage the reduction of single occupancy vehicles
that commute to work by providing viable options and alternatives to commuters. (See attached Memorandum to the Land
Use/Transportation Committee dated January 22, 1996).
Staff recommended that the Land Use/Transportation Committee approve the concept and forward the CTR Incentive Program to
the full City Council for approval and authorize the City Manager to execute an agreement with Metro to implement the program.
CITY COUNCIL COMMITTEE RECOMMENDATION: At the January 22, 1996 Land Use Transportation
Committee Meeting, the Committee unanimously approved the concept of the CTR incentive program and forwarded
to full City Council for approval.
CITY MANAGER RECOMMENDATION:
APPROVED FOR INCLUSION IN COUNCIL PACKET:
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
_APPROVED COUNCIL BILL #f
_DENIED ORDINANCE 1#
TABLED/DEFERRED/NO ACTION RESOLUTION ##
K:\LUTCICTRI NCHN.CO V
e."lk-. .
h4
VVIN 0Q.-4-1 s
L
MEMO
TO: Land Use Committee Members
FROM: Kathy McClung, Deputy Development Services Director
DATE: July 30, 1996
RE: Impact of Code on school portable projects
The Federal Way City Code requires certain improvements be made
to a site at the time that any expansion to the buildings is
made. The improvements required to be brought into compliance
with current regulations include parking and landscape buffers.
Water quality requirements are also usually applied at the time
of any remodeling or building addition.
The City has worked out a system with the Federal Way School
District whereby they can submit a site plan application for
several portables on the site which they can install over a
period of years. A standard site plan application is only valid
for one year. This saves the School District time and money by
receiving approvals in advance of when they need them.
Often times the City must require that the school site's
landscaping be brought up to Code. This was especially a problem
in the early years of incorporation when the Code required
schools to provide 30 feet of dense landscaping next to any
residential properties. In 1994 the landscaping regulations were
amended to require 10 feet of landscaping along all property
lines. In addition to perimeter landscaping, additional
landscaping may be required in parking lots.
City staff recognize the significant cost that landscaping can
add to a school portable project and have given credit for
natural vegetation whenever possible and have granted
administrative waivers when the criteria is met.
Water quality improvements require immediate compliance according
to the Code. Practically the City does not apply them unless
there are other improvements occuring on the site. Typically only
the drainage from the portable itself is addressed.
Attached is a memo from Calvin Gasaway of Jeffrey Greene
Associate Architects with a cost estimate for two particular
school portables.
If the Council wishes to change the way the Code has been applied
to the school district then several options are available for the
Council to consider:
1. Incorporate these issues into the amendments to the
nonconforming chapter of the Code. This item is fairly high on
the list of code amendments but is not on the schedule until next
year.
2. Create a new code amendment request and prioritize where the
Council feels is appropriate.
3. The definition for "non-conformance" in the Code is:
"any use structure, lot, condition, activity or any other
feature or element of private property or the use or
utilization of private property that does not conform to any
of the provisions of this chapter or that was not approved
by the city through the appropriate decision making process
required under this chapter."
The City has always interpreted that it was not the Council's
intent to have a different standard for business as we do for
public agencies, therefore we have always applied the same
standard to both. The Council could direct staff to only apply
the non-conformance regulations to private property. This
decision would apply to not only the School District projects,
but also to the Water and Sewer District, King County, the Fire
District and the City.
4. Currently the Code requires landscaping be installed prior to
the certificate of occupancy being issued. There is an exemption
that is good for 90 days under unusual circumstances. This part
of the Code could be amended to allow for longer delays at the
Director's discretion. This would not waive the requirement. It
would only delay it.
Before any decision is reached the following is offered for
consideration:
* The landscaping and other costs to bring the site up to code
when adding a portable structure is also an issue for churches
and businesses.
* Occasionally the City receives calls from residents who are not
happy at the prospect of looking at the side of a portable.
* Portable structures often remain on the site for many years.
* Landscaping around schools can also be a safety and security
issue.