05-04-2021 Council Minutes - Special4 CITY OF
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Federal Way
CITY COUNCIL
SPECIAL MEETING MINUTES
Remote Meeting
May 4, 2021 — 5:00 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting held remotely to order at 5:02 p.m.
City officials in attendance: Mayor Jim Ferrell, Council President Susan Honda, Councilmember
Lydia Assefa-Dawson, Councilmember Greg Baruso, Councilmember Hoang Tran,
Councilmember Leandra Craft, Councilmember Martin Moore, and Councilmember Linda
Kochmar.
City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney
2. PLEDGE OF ALLIGIANCE
Mayor Ferrell led the flag salute.
3. STUDY SESSION
a. Joint Use Maintenance Facility Update
Public Works Director Desiree Winkler presented information regarding a city joint use
facility for Parks and Public Works Maintenance Departments. In May 2020, the City Council
authorized staff to proceed with planning for a new facility by identifying programming, cost
estimating and site selection. The city hired Helix Architects to complete the study.
Ms. Winkler noted the current facility and location is not sufficient for the size and function
needed to support equipment and material access, and also has inadequate crew facilities.
She noted the new facility will need security and asset protection; the current facility has
had 17 break-ins over the last 3 years, which account for over $250,000 in equipment
loss/damage and estimated over 600 crew hours lost.
She provided a site layout to incorporate the needed programing for the facility. The study
found the ideal site would be 10-11 acres on a flat site which could include the operations
and maintenance building, shop, parking, and both covered and open storage. She also
spoke to identifiable needs which could also include fleet maintenance, fueling, traffic signs,
and traffic signals.
Deputy Director Winkler provided information on other local jurisdictions who have similar
maintenance facilities for either just their Public Works Departments (Renton and Yakima)
or a Joint Use Facility (SeaTac and Kirkland). She also reviewed the base cost estimate for
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May 4, 2021
design and permitting, onsite constructions costs and requirement frontage improvement
costs (not including land acquisition costs). Ms. Winkler also provided financing options
using available funding from SWM CIP Plan ($8M), additional SWM Funds ($4.75M),
refinancing existing park bonds ($8M), and future streets bond ($11.2M).
If the Council decided to incorporate additional programming as discussed previously there
would be long-term cost savings for adding fuel and fleet maintenance operations to this
facility. She provided the criteria for locating a property which would need to be centralized
to the city either on existing city property, a single 10-11-acre parcel, or by combining
multiple properties.
Councilmembers thanked Ms. Winkler for her presentation and asked various questions
including the possible value of the current maintenance facility land, concern over losing
park property in the city, and the overall timeline for this project.
4. PUBLIC COMMENT
No public comments were provided.
5. EXECUTIVE SESSION
At 5:41 p.m. Mayor Ferrell announced the Council would recess into executive session for the
purpose of discussing the sale or lease of property pursuant to RCW 42.30.110(1)(c) and property
acquisition pursuant to RCW 42.30.110(1)(b) for approximately 40 minutes.
• Sale or Lease of Property pursuant to RCW 42.30.110 (1)(c)
• Property Acquisition Pursuant to RCW 42.30.110(1)(b)
6. ADJOURNMENT
There being nothing further on the agenda; the special meeting was adjourned at 6:21 p.m.
Attest:
S h ie Courtney
City Clerk
Approved byCouncil: brjh N2(rj,(
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May 4, 2021