Parks Comm PKT 06-03-2021City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
June 3, 2021
5:00 P.M. Virtual
MEETING AGENDA
Notice: Pursuant to Governor Inslee's Proclamation 20-28, all in -person meetings are prohibited until further notice. The
Mayor and City Council are providing opportunities for public comment by submitting written comment or calling into the
meeting to provide oral testimony. To access these options please use the following:
Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 960 8435 9196
Sign -Up* here to give citizen comment during the meeting (via calling -in)
Watch from the Zoom mobile app with meeting: 960 8435 9196 and password: 588157
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — May 6, 2021; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/Description Presenter
Prioritization Matrix
A 1. Will the City need to match outside funding sources? Does the city have matching Commission
funds?
2. Is there Maintenance & Operations money to support after construction?
5. STAFF REPORTS
Topic Title/Description Presenter
A. Update on Waterslide Hutton
B. Update on Volunteer Events Gerwen
6. OTHER BUSINESS
7. FUTURE MEETINGS: The next PRHSPS Committee meeting will be held on June 8, 2021 at 5:00pm.
8. AGENDA SETTING
9. ADJOURNMENT
NEXT REGULAR MEETING: September 2, 2021
g:lparks comm mtg notes Q021 106-03-2021 agenda.doc
May 6, 2021
CITY OF FEDERAL WAY
PARKS AND RECREATION
PARKS AND RECREATION COMMISSION
MEETING MINUTES
Video Conference
5:00 p.m. City Hall
Present: Chair Michael Campsmith, Gary Rich, Carrie BeSerra, Thomas George and George Vadino
Excused: David Berger and George Pfeiffer
Staff. Jason Gerwen, Parks Deputy Director and Mary Jaenicke, Parks Adm. Asst. II.
Staff Excused: John Hutton, Parks Director
Chair Campsmith called the meeting to order at 5:00pm.
None
PUBLIC FORUM
APPROVAL OF MINUTES
Commissioner Vadino moved to approve the April Parks and Recreation Commission regular meeting minutes as
written. Chair Campsmith seconded. Motion passed.
COMMISSION BUSINESS
Election of Vice Chair
There were no nominations and no one self -nominated themselves. Item was tabled until further in the
meeting.
Prioritization Matrix
The two questions to be discussed are: 1) Will this increase usage of current location and 2) Are there outside
funding sources?
Will this increase usage of current location? Staff Gerwen stated that the basis for this question is what are
the impacts to the park going to be based on the development and can the park sustain the impacts that are
being proposed. For example, putting a new playground into a park that has not had a playground before in a
high- density neighborhood will increase the usage. When prioritizing capital projects if the proposed location
can handle it, it will score more favorably. If it's going to increase usage beyond its capability it will not score
as high. Chair Campsmith asked of there's not a baseline how do we measure or quantify. Staff Gerwen stated
it would be more of a judgement type situation. After discussion the Commission decided that it should stay
on the matrix. Commissioner Rich added that he would prioritize maintenance of the parks. Staff Gerwen
stated that some money cannot be used for maintenance it has to be used for a new capital project.
Are there outside funding sources? Staff Gerwen stated that this question needs to stay on the matrix. It
may need to be modified. Generally, for projects there is an outside funding source. Examples of outside
funding sources include Grants, King County Levy money, partnerships and donations. The intent of this
question is to leverage as much outside money that you can for projects. Any project that leverages multiple
funding sources gets more points. This question will be scored on leveraging, other pots of money and
multiple pots of money. It's also important to note where the money comes from. It was also discussed that if
g:\parks comm mtg notes\2021\05-06-2021 minutes.doc
Parks and Recreation Commission, May 6, 2021 Page 2
the funding came from grant money that could take more of a priority because grant money has to be spent
within a certain time frame. This will be a yes/no question on the matrix. If it is a yes then there will be
additional questions.
STAFF REPORTS
With the on -set of nice weather there has been a large increase of people using the parks.
The Community Center is doing well; they're at 50% capacity and will continue to be used as a vaccine site
thru June 15ffi.
OTHER BUSINESS
Staff Gerwen explained that the event that the Historical Society is hosting along with the King County
Library is a West Hylebos nature walk. It's a free activity that is designed to get people out of the house.
The Ordinance for the Park Code Updates are going to PRHSPSC meeting on May 11 and to full Council on
May 18 for first reading.
Election of Vice Chair
Commissioner Vadino self -nominated himself, Commissioner Rich seconded the nomination. There were no
other nominations. Motion passed.
NEXT MEETING/AGENDA ITEMS
Commission Business
Prioritization Matrix
1. Will the City need to match outside funding sources? Does the City have the matching funds?
2. Is there Maintenance & Operations money to support after construction?
Staff Reports
Update on the waterslide
Update on volunteer events
ADJOURNMENT
A motion was made by Commissioner George and seconded by Commissioner Rich to adjourn the meeting.
Chair Campsmith adjourned the meeting at 5:43 pm.
g:\parks comm mtg notes\2021\05-06-2021 minutes.doc