Loading...
Parks Comm MINS 05-06-2021g:\parks comm mtg notes\2021\05-06-2021 minutes.doc CITY OF FEDERAL WAY PARKS AND RECREATION PARKS AND RECREATION COMMISSION May 6, 2021 Video Conference 5:00 p.m. City Hall MEETING MINUTES Present: Chair Michael Campsmith, Gary Rich, Carrie BeSerra, Thomas George and George Vadino Excused: David Berger and George Pfeiffer Staff: Jason Gerwen, Parks Deputy Director and Mary Jaenicke, Parks Adm. Asst. II. Staff Excused: John Hutton, Parks Director Chair Campsmith called the meeting to order at 5:00pm. PUBLIC FORUM None APPROVAL OF MINUTES Commissioner Vadino moved to approve the April Parks and Recreation Commission regular meeting minutes as written. Chair Campsmith seconded. Motion passed. COMMISSION BUSINESS Election of Vice Chair There were no nominations and no one self-nominated themselves. Item was tabled until further in the meeting. Prioritization Matrix The two questions to be discussed are: 1) Will this increase usage of current location and 2) Are there outside funding sources? Will this increase usage of current location? Staff Gerwen stated that the basis for this question is what are the impacts to the park going to be based on the development and can the park sustain the impacts that are being proposed. For example, putting a new playground into a park that has not had a playground before in a high- density neighborhood will increase the usage. When prioritizing capital projects if the proposed location can handle it, it will score more favorably. If it’s going to increase usage beyond its capability it will not score as high. Chair Campsmith asked of there’s not a baseline how do we measure or quantify. Staff Gerwen stated it would be more of a judgement type situation. After discussion the Commission decided that it should stay on the matrix. Commissioner Rich added that he would prioritize maintenance of the parks. Staff Gerwen stated that some money cannot be used for maintenance it has to be used for a new capital project. Are there outside funding sources? Staff Gerwen stated that this question needs to stay on the matrix. It may need to be modified. Generally, for projects there is an outside funding source. Examples of outside funding sources include Grants, King County Levy money, partnerships and donations. The intent of this question is to leverage as much outside money that you can for projects. Any project that leverages multiple funding sources gets more points. This question will be scored on leveraging, other pots of money and multiple pots of money. It’s also important to note where the money comes from. It was also discussed that if Parks and Recreation Commission, May 6, 2021 Page 2 g:\parks comm mtg notes\2021\05-06-2021 minutes.doc the funding came from grant money that could take more of a priority because grant money has to be spent within a certain time frame. This will be a yes/no question on the matrix. If it is a yes then there will be additional questions. STAFF REPORTS With the on-set of nice weather there has been a large increase of people using the parks. The Community Center is doing well; they’re at 50% capacity and will continue to be used as a vaccine site thru June 15th. OTHER BUSINESS Staff Gerwen explained that the event that the Historical Society is hosting along with the King County Library is a West Hylebos nature walk. It’s a free activity that is designed to get people out of the house. The Ordinance for the Park Code Updates are going to PRHSPSC meeting on May 11 and to full Council on May 18 for first reading. Election of Vice Chair Commissioner Vadino self-nominated himself, Commissioner Rich seconded the nomination. There were no other nominations. Motion passed. NEXT MEETING/AGENDA ITEMS Commission Business Prioritization Matrix 1. Will the City need to match outside funding sources? Does the City have the matching funds? 2. Is there Maintenance & Operations money to support after construction? Staff Reports Update on the waterslide Update on volunteer events ADJOURNMENT A motion was made by Commissioner George and seconded by Commissioner Rich to adjourn the meeting. Chair Campsmith adjourned the meeting at 5:43 pm.