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AG 21-103 - WASHINGTON AUTO THEFT PREVENTION AUTHORITY (WATPA)RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT./DIV: Police Department ORIGINATING STAFF PERSON: Lynette Allen EXT: 6701 3. DATE REQ. BY: ASAP TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ©INTERLOCAL ❑ OTHER PROJECT NAME: WATPA Grant for PSATT Task Force NAME OF CONTRACTOR: Washington Auto Theft Prevention Authority (WATPA) ADDRESS: 3060 Willamette Drive NE, Suite 101. Lacey, WA 96516 TELEPHONE 360-292-7900 E-MAIL: FAX: 260-292-7269 SIGNATURE NAME: M'Chael Painter TITLE Executive Director EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS TERM: COMMENCEMENT DATE: July 1, 2021 COMPLETION DATE: June 30, 2023 TOTAL COMPENSATION $ PSATT will receive a Grant for $2,627,752.76 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED OYES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDE ❑ PURCHASING: PLEASE CHARGE TO: Nlk 0. DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW 1. COUNCIL APPROVAL (IF APPLICABLE) CONTRACT SIGNATURE ROUTING INITIAL / DATE REVIEWED INITIAL / DATE APPROVED jrc 6/9/2021 COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) ❑ LAW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# INITIAL / DATE SIGNED r U�0*512Vj N sst Id AG NIA ,OMMENTS: Ne have never sent WATPA Grants for PSATT through Council and Chief Andy Hwang signs as the Chair of PSATT RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Police Department 2. ORIGINATING STAFF PERSON: Lynette Allen EXT: 6701 3. DATE REQ. Bpi' ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE ❑ CONTRACT AMENDMENT(AG#): ❑ OTHER 5. PROJECT NAME: WATPA Grant for PSATT Task Force ❑ SECURITY DOCUMENT (E G, BOND RELATED DOCUMENTS) ❑ RESOLUTION A INTERLOCAL 6. NAME OF CONTRACTOR: Washington Auto Theft Prevention Authority (WATPA) ADDRESS: 3060 Willamette Drive NE, Suite 101. Lacey, WA 99516 TELEPHONE 360-292-7900 E-MAIL: FAX: 260-292-7269 SIGNATURENAME: Michael Painter TITLE Executive Director 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: July 1, 2021 COMPLETION DATE: June 30, 2023 9. TOTAL COMPENSATION $ PSATT will receive a Grant for $2,627,752.76 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ PURCHASING: PLEASE CHARGE TO: "I^ 10. DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER +DIRECTOR ❑ RISK MANAGEMENT (IFAPPLICABLE) ❑ LAW ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED INITIAL / DATE REVIEWED INITIAL / DATE APPROVED 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D; ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) ❑ LAW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# INITIAL / DATE SIGNED AG# "'" COMMENTS: We have never sent WATPA Grants for PSATT through Council and Chief Andy Hwang signs as the Chair of PSATT 2/2017 AGREEMENT BETWEEN FEDERAL WAY POLICE DEPARTMENT AND THE WASHINGTON AUTO THEFT PREVENTION AUTHORITY AUTO THEFT PREVENTION GRANT PROGRAMAWARD SHEET 1, Award Recipient Name and Address: Chief Hwang 33325 8th Avenue Federal Way, WA 98003-9718 3. Project Title Puget Sound Auto Theft Task -Force 5.Grant No: 21-23 WATPA GG-PSATT 7, Amt. Approved $2,627,752.76 2. Contact: Andy Hwang Title: Chief Telephone: 253-835-6716 4, Award Period: 07/01/21 - 06/30/23 6. Funding Authority: WASHINGTON AUTO THEFT PREVENTION AUTHORITY 8. Service Area: King/Pierce County IN WITNESS WHEREOF, the WATPA and RECIPIENT acknowledge and accept the terms of this AGREEMENT and attachments hereto, and in witness whereof have executed this AGREEMENT as of the date and year last written below. The rights and obligations of both parties to this AGREEMENT are governed by the information on this Award Sheet and other documents incorporated herein by reference: Grant Policies and Procedures of the Washington Auto Theft Prevention Authority. WATPA Name/ Michael Painter Title WATPA, Executive Director RECIPIENT Name/ %ny IAA"' 6 Title cm/m- of P°"e-�r=: Date: OG 1 ,20,Z1 Date; 0/4�_ Requests for reimbursement under this agreement are subject to the following Budget: Description WATPA Approved Personnel Vacant 245,635.87 Cityof Bonney La ke Detective (1) 259,972.66 Cityof Lakewood Detective (1) 237,589.44 Pierce County SO Detective (1) 244,357.46 Port of Seattle Detective (1) 242,361.13 City of Tacoma PD Detective (1) 272,976.33 Cityof Lakewood Detective (1) 287,356.67 1, 790, 249.56 Employee Benefits Vacant 88,161.21 City of Bonney Lake Detective (1) 93,656.85 City of Lakewood Detective (1) 85,375.08 Pierce County SO Detective (1) 87,879.24 Port of Seattle Detective (1) 87,140.61 City of Tacoma PD Detective (1) 98,468.23 Cityof Lakewood Detective (1) 106,321.97 647, 003.20 OT (not exceed 2% of grant request) Call out for inv estigativ a assistance approved by sergeant 47,500.00 Consultants/Contracts Rent office/storage space 75,000.00 Cell Data Services 11,000.00 Comcast Business Services 9,000.00 GPS Tracker Yearly Licenses (4) 6,500.00 101, 500.00 Travel/ Training Continues Advances ATTralning 10,000.00 Other Expenses Investigative Funds 5,000.00 Towing Services 10,000.00 General Office Supplies 1,500.00 16, 500.00 Public Awareness/ Education Public Outreach & Education 10,000.00 Equipment/Technology Pole Camera Repairs 5,000.00 AWARD TOTAL 2, 627, 752.76 WATPA 10*46, Washington Auto Theft Prevention Aulhprify Non -supplanting Declaration Simpl,xntin� WATI'A funds must be used to supplement existing finads for program activities and must :not replace those funds that have been appropriated for the same purpose. Supplanting shall be the subject of application review, as well as pre -award review, post - award monitoring, and audit. If there is a potential presence of supplanting, the applicant or grantee will be required to supply documentation demonstrating that the reduction in non-WAT"PA resources occurred for reasons other than the receipt or expected receipt of WATPA .funds. 'Fhe �S S1`T (Applicant Agency) certifies that any funds awarded through WATPA shall be used to supplement existing hinds for program activities and will not replace (supplant) non-WATPA funds that have been appropriated for the purposes and goals of the grant. The1;� r_ T,-- ,.. (Applicant Agency Chief or designee) understands that supplanting violations may result in a range of penalties, including but not limited to suspension of f.Vture tu.nds under this program, suspension or debannent from WATPA grants, recoupment of monies provided wider this grant, and civil and/or criminal penalties. Painted Nance and Title: r� .. �1(, C�iEF of ,P-OLtCe Signature: '7 Date: 9 2J Please subrnit completed copy to the WATPA office via ernad to ewes waspc.car_ or rnail to, WATPA, 3060 Willarnette Dr, NE, Lacey, WA 98516, ATTN: C. West Washington Auto Theft Prevention Authority Reimbursement Form Instructions Award recipients are to use the WATPA Reimbursement Request Form when submitting expense reimbursement requests to the Washington Auto Theft Prevention Authority. Attach support documents (receipts, invoices, etc.) The reimbursement request form is a budget status summary and provides the following for each category: approved award amount; total prior billings; current billings; YTD billings; and current budget balance. It is to be completed each time an agency requests reimbursement. This form is not password protected, so you may customize the description area to your specific grant award. If there are any questions regarding the reimbursement process please contact Cynthia West at cwest i was c.oi , 360-292-7900. WASHINGTON AUTO THEFT PREVENTION AUTHORITY WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS 3060 Willamette Drive NE, Suite 101 — Lacey, WA 98516 -- Phone: (360) 292-7900 -- Fax: (360) 292-7269 Website: www.WaAutoTheftPreventionAuthority.org preventing and reducing motor vehicle thefts in the State of Washington. " WATPA Yiiahing Le Ru'O IhM A'T a�tienRvtkily May 25, 2021 Chief Andy Hwang Federal Way Police Department 33325 8th Avenue Federal Way, WA 98003-9718 Dear Chief Hwang: I am pleased to inform you that Washington Auto Theft Prevention Authority (WATPA) Board of Directors has approved the Federal Way Police Department grant application for funding the Puget Sound Auto Theft Task -Force for the 21-23 biennium. The award is in the amount of $2,627,752.76 for the biennium. The grant award is effective July 1, 2021 and expires on June 30, 2023. Enclosed is an award agreement. This agreement is to be signed and returned to WATPA. No funds will be reimbursed until the signed agreement is received. Expenditures prior to the award effective date or after the grant expiration date are not authorized and will not be reimbursed. All grant awards are subject to Grant Policies and Procedures of the Washington Auto Theft Prevention Authority. Costs will be paid on a reimbursement basis. Your agency will be reimbursed for actual expenses only up to the limit of the award categories. Additionally, please note that reimbursement requests by grant recipients will only be processed upon receipt of current semi-annual reports by the WATPA office. The semi-annual report form is available on the WATPA website. If you have any questions, please contact me at 360-292-7959 or via e-mail at rnpainter a waspc.org. Sincerely, Michael Painter, Executive Director Washington Auto Theft Prevention Authority Washington Auto Theft Prevention Authority JOHN BATISTE JAMES SKOGMAN GARV SIMPSON KEN HOHENBERG RICK SCOTT Chief— IVA State Patrol Insurarice Industry Sheriff—Kivap County Chief —Kennewick Sheriff— Grays Harbor County JOHN MARTIN STEVESTRACHAN VACANT VACANT VACANT General Public Executive Director- IVA SPC Prosecuting Attorney Chief Automobile Industry MICHAEL PAINTER Executive Director - W4TPA Washington Auto Theft Prevention Authority Grant Award Expenditure Reimbursement Request Agency seeking reimbursement: Remit payment address: Award number: Billing for the Month/Year of: Prepared by: Phone: Description Total Budget Total Prior Billings Current Billing Total Billing YTD Award Balance Personnel 0.00 0.00 0.00 0.00 0.00 Employee Benefits 0.00 0.00 0.00 0.00 0.00 Overtime 0.00 0.00 0.00 0.00 0.00 Consultants/ Contracts 0.00 0.00 0.00 0.00 0.00 Travel/ Training 0.00 0.00 0.00 0.00 0.00 Other Expenses 0.00 0.00 0.00 0.00 0.00 Equipmentl Technology 0.00 0.00 0.00 0.00 0.00 Public Outreach 0.00 0.00 0.00 0.00 0.00 Prosecution 0.00 0.00 0.00 0.00 0.00 Totals 0.00 0.00 0.00 0.00 0.00 I hereby certify that the items and totals listed herein are proper charges for materials, merchandise or services furnished under the contract with the Washington Auto Theft Prevention Authority. Signature Date Printed Name/Title Phone Number WATPA APPROVAL Signature Date Michael Painter, WATPA Executive Director Printed Name/Title Please send this reimbursement request form with documentation to support request (receipts, invoices, etc.) to WATPA, 3060 Willamette Dr. NE, Lacey, WA 98516, or email to cwest@waspc.org