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ARTS PACKET 07-01-21City of Federal Way ARTS COMMISSION Thursday, July 1, 2021 8:30 am Federal Way Community Center 876 South 333rd Street AGENDA Notice: Pursuant to Governor Inslee’s Proclamation 20-28, all in-person meetings are prohibited until further notice. Please see below to submit written comments to the Commission or one of the two options to virtually attend the meeting: Click Here to submit written comments to the Arts Commission Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 925 7926 2639 Watch from the Zoom mobile app with meeting: 925 7926 2639 and password: 165034 • CALL TO ORDER & INTRODUCTIONS • EXCUSE MEMBER ABSENCES • APPROVAL: June Meeting Minutes • PUBLIC FORUM (three-minute time limit) • COUNCIL LIAISON • ACTION / NEW PROJECT - DISCUSSION ITEMS: • Future Meeting Start Time Geddes • Traffic Graffic – Approve new theme Geddes • Budget Update Brugato • Arts Exhibition with PAEC Brugato • UPDATES: • Make Music Chynoweth • COMMISSION REPORTS • Future Meetings Dates • Arts Commission Regular Meeting – August 5, 2021 • 4Culture Meeting – September 29 at 4pm via Zoom (no July or August meeting) a. Follow this link – https://www.4culture.org/about-4culture/board-advisory-committees/ • ADJOURN City of Federal Way ARTS COMMISSION Thursday, June 3, 2021 8:30 a.m. Federal Way Comm. Center 876 S 333rd St MINUTES In attendance: Chair Vickie Chynoweth, Vice-Chair Karen Brugato, Kim Bowman, Iveta Felzenberg, Kenny Byrne, Cory Young, Angela Neubauer Excused: Alyson Soma Unexcused: Shelley Tsui Staff: Cody Geddes, Recreation Manager; Trisha Plucknett, Administrative Assistant Vice-Chair Chynoweth called the meeting to order at 8:47 a.m. May minutes were approved as written. PUBLIC COMMENT None. COUNCIL LIAISON None. ACTION/NEW PROJECT – DISCUSSION ITEMS 1. Introduce Commissioner Neubauer – Angela Neubauer took some time to introduce herself and provide some details regarding her extensive background in the arts and past groups that she has worked with. Commissioners welcomed Angela and are looking forward to using her expertise on future projects. 2. Sound Transit Art Update – Ashley Long – Ashley Long, Barbara Luecke, and Lucile Chich from Sound Transit attended the meeting to check in regarding long term projects they are currently working on. They were asking for feedback and ideas from the Arts Commission. Ms. Chich provided an extensive update regarding the 800 feet of temporary construction fence murals and the diverse artwork that has been installed. She was also able to give additional information about how they have handled vandalism along the way. Phase 2 of this project is now in the planning stage and Sound Transit would appreciate any ideas, questions or comments commissioners may have. They would also appreciate any information commissioners may have for community organizations they could reach out to for ideas as well. Ms. Long provided an update regarding the STEAM online lessons that are set to launch for the first time on June 4th and then again in August. Carina del Rosario created these STEM lessons with Art (STEAM), and Ms. Long requested the commissioners’ help in distributing the lessons out to the community. The last update provided was regarding artwork to be installed at the Star Lake Station and Mark Twain Elementary. The construction for the light rail will directly affect areas of Mark Twain Elementary School, but Sound Transit is working with them to rebuild the areas affected. Tory and Eroyn Franklin have developed artwork ideas for both locations. 3. Traffic Graffics – Vice-Chair Brugato reported that the Traffic Graffics committee was able to meet and come up with ideas for the next boxes to be wrapped. A new theme of “Nutrition and Health” was chosen for the box located on 21st Ave SW and SW 356th St. The call to artists has been updated to reflect this new theme. Commissioner Byrne came up with the idea for 4 boxes to be designated to honor the 4 different high schools in Federal Way. It could be an art competition between students and teachers. Each box would also have a tag stating which school it was honoring and who the artist was. Chair Chynoweth recommended that the 4 high school boxes wait until 2022 and that the focus be placed on the “Nutrition and Health” box to be completed by the end of this year. Commissioners agreed. 4. PAEC Arts Exhibition – Vice-Chair Brugato reported that her and Commissioner Felzenberg were able to meet with Mayor Ferrell and Brian Hoffman (Spectra) from the PAEC to discuss the proposed PAEC Arts Exhibition. She reported that they asked for a rent-free weekend at the PAEC in September 2022 and for $20,000 to help fund this project. Mayor Ferrell wants to help make this project happen. Vice-Chair Brugato told the commissioners that this is a big undertaking that cannot be done solely by the Arts Commission. She recommended partnering with other commissions within the City and she has also reached out to the Foundation for the Performing Arts and has asked for their partnership as well. The next steps on this project are unknown at this time, but there is another meeting scheduled with Mayor Ferrell and Mr. Hoffman on June 10th at 10am to discuss progress and to see if Mr. Hoffman has approved the rent-free weekend for the exhibition. UPDATES 1. Contracts for Services – Staff Plucknett reported that all contracts have been sent out to the different groups that were awarded funds, and all but two contracts have already been received back and executed fully by the City. 2. Work Plan – There were no specific updates for the work plan, but Commissioner Neubauer agreed to be added to the committee for the PAEC Arts Exhibition. COMMISSION REPORTS • Vice-Chair Brugato reported that Federal Way’s Got Talent is coming up and will be on the first Saturday of each month starting in June and running through September. The judges from the Arts Commission are looking forward to being a part of this event. Good of the order: • Vice-Chair Brugato reported that Sound Transit’s decision regarding where to locate the new operations and maintenance facility has been postponed at this time. • Staff Geddes discussed the possible change in start time for future Arts Commission meetings. Chair Chynoweth requested this be put on the July agenda for discussion. Future Meeting Dates: • AC Regular Meeting – July 1, 2021 via Zoom at 8:30am • 4Culture Meeting: June 30, 2021 at 4pm via Zoom o Follow this link – https://www.4culture.org/about-4culture/board-advisory-committees/ Meeting adjourned at 9:49 a.m. 2021 Arts Commission Budget PROGRAM BUDGET 001 7200 352 573 23 Exhibit Stipends & Materials -Arts alive, Student Art, Piano, Historical Society, Gallery $500 $600 $1,000 $2,000 $3,000 Newsletter/Fliers/Promotion -Blue Poppy Day $500 Summer Sounds- -Concerts and Shakespeare $7,200 Council Allocation/Contract For Services $42,250 Utility Box $4,200 $53,650 ($53,040) *Admin budget of $4,000 that is used towards music licensing, tree lighting, food for receptions, and any miscellaneous program materials that come up. We generally spend approximately $3,200 from this admin budget that usually allows for us to cover some overruns in the programming budget. -$650 Arts Alive -$600 Piano -$1,000 Historical Society -$350 Student Court Contest -$1,500 Gallery Payments -$500 Marketing $7,200 Summer Sounds and Shakespeare $42,250 Contract for Services $4,200 Utility Boxes (2) $56,650 – Currently have $3,800 in the Admin Budget for 2021 due to highlighted items on hold for 2021.