3b - Council Rules of ProcedureCouncil Rule 2.1 (6) (p. b)
Council Retreat is to be scheduled for the
last week or weekend in January
Some years it is difficult to find a date in
January that works for all
Councilmembers
Council Rule 2.1 (6) (p. b)
May be desirable to have more flexibility
to schedule the retreat
Mayor's Recommendation: Extend the
date range for holding the retreat through
February
Council Rule 2.2(5) (p.8)
Does not reflect current practice
o Recommended change is delete:
"Items on the Consent Agenda include but are not limited to,
minutes, resolutions and ordinances discussed at a previous
City Council or Committee meetings, bid awards and
previously authorized agreements."
o Mayor's recommendation: Delete
inaccurate language from Rule 2.2(5)
Section 3 (p.io)
Rules do not reflect current practice
regarding agenda preparation
Mayor's recommendation: Re -draft
Section 3 to reflect current practice and
procedure.
Council Rule 5 (p.i i)
Amend to allow for written comments
Previously presented in 2012 but never
officially approved
Reflects current practice
Council Rule 5 (p.i i)
o Proposed new language:
Written comments received prior to the start
of the meeting will be accepted by the City
Clerk. The City Clerk will read the written
comment into the record during the Public
Comment portion of the meeting. The time
limits as set forth in Rule 5.1 will apply to
written comments being read into the record.
Council Rule 5 (p.i i)
Mayor's Recommendation: Update Rule
to reflect current practice of accepting
written comments
Council Rule 5.1 (p. i i)
Amend to reflect current practice
Delete the following from 5.1 and 2.2:
"provided the City Clerk has been notified in advance
(preferably by 3:00 p.m., but no later than before the
beginning of the meeting)."
Mayor's Recommendation: Delete
language that does not reflect current
practice
Council Rule 9,.] 1 (p. 16)
Adopted by Council in 2010
Prevents Councilmembers from meeting
with members of bargaining units during
times of active negotiations
Purpose is to prevent misunderstandings
or perceptions of circumventing formal
negotiation process
Council Rule 9.11 (p. 16)
Currently in negotiations with all four labor
groups, which is more than half of the
City's employees
Mayor's Recommendation: Eliminate this
rule
Council Rule 1 1.4 (new)
Council Rules currently do not address
attendance from remote location
New rule would allow attendance from
remote location and provide for protocol
and procedures
Council Rule 1 1.4 (new)
Attendance from remote location would
allow voting as if councilmember were
present in person
For Mayor, would allow participation in
discussion, but Deputy Mayor (if present)
would be presiding officer to allow for
efficient facilitation of meeting
Would not be allowed for executive session
Council Rule 1 1.4 (new)
Intended as an alternative and infrequently -used
method for participation in meetings
Presiding officer would announce the
participation of councilmember from remote
location and clerk would reflect remote
participation in minutes
All communication to and from remote location
must be clearly heard by all others in attendance
Council Rule 1 1.4 (new)
Participation must be from beginning of meeting
o If not participating through entire meeting,
presiding officer will announce through what
portion attendance by remote location will occur
If remote communication is broken or significantly
degraded, the presiding officer shall confirm the
loss of connection and close the remote
attendance
Council Rule 1 1.4 (new)
Mayor's Recommendation: Adopt new
Council Rule 11.4 to allow for participation
from a remote location
Additional Housekeeping
Several other items that are purely
housekeeping that will be included in
draft amendments at next business
meeting
QUESTIONS?