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07-20-2021 Council Packet - RegularCITY OF I Federal Way Centered on Opportunity CITY COUNCIL REGULAR MEETING AGENDA July 20, 2021 - 6:30 p.m. City Hall Council Chambers & remote via Zoom Webinar: 685 690 722 Passcode: 131162 NOTICE: Until the Governor's Proclamation 20-28, et seq has been rescinded in its entirety, City Council and Council Committee meetings will take place in a hybrid format (in -person and remote). The public will have the opportunity to provide comment either in -person or live via telephone. All Council Rules of Procedure regarding public comments apply. • REMOTE PARTICIPATION*: sign-up HERE to be added to list of speakers giving public comment live during the meeting (via phone line or Zoom); or submit an email to be read at the meeting HERE. • IN -PERSON comments are welcome at City Hall during the meeting, as designated on the agenda. "Sign-up for a remote participation option will be available up to one (1) hour prior to the start of the live meeting; after that time, in -person comments are suggested. 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Best Starts for Kids Presentation — Sheila Ater Capestany, King County Strategic Advisor for Children and Youth b. Mayor's Emerging Issues and Report • Welcome New Finance Director Steve Groom • COVID Report — Deputy Chief Kyle Sumpter • Woodbridge Building B Follow -Up — Brian Davis, Community Development Director • Report on the Neighborhood Connection Meeting (7/15) • Upcoming Community Events: Black/African American Community Quarterly Meeting July 21 via Zoom at 6:30 p.m.; Kiwanis Salmon Bake — Curbside Pickup on July 23; Movies in the Park at Town Square — July 24: Aladdin (2019); August 14: Onward; and • National Night Out on August 3 — Chief Andy Hwang c. Council Committee Reports • Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) • Land Use/Transportation Committee (LUTC) • Finance, Economic Development Regional Affairs Committee (FEDRAC) • Lodging Tax Advisory Committee (LTAC) • Regional Committees Report (PIC) • Council President Report The City Council may add items and take action on items not listed on the agenda. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. 4. PUBLIC COMMENT RULES: In accordance with State Law, the City of Federal Way prohibits any testimony regarding any campaign for election or promotion of, or opposition to, any ballot proposition during the public comment. City Council Rules of Procedure prohibit any personal, impertinent, threatening or slanderous remarks during public comment. The Mayor may interrupt comments that continue too long or violate the rules of conduct. No speaker may convey or donate their time for speaking to another speaker. The Mayor has the authority to preserve order at all meetings of the Council, and to cause the removal of any person from the meeting for being disorderly. All individual comments are limited to 3 minutes each. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: July 6, 2021 Regular and Special Meeting Minutes b. Second Amendment to the Interlocal Agreement between the City of Auburn and the City of Federal Way for Office Space for the PSATT Office c. RFB Roofing Replacement for Saghalie Restroom Buildings and Steel Lake Annex Barn d. Celebration Softball Complex 2022 RFP e. SW Dash Point Road & 47th Ave SW Compact Roundabout Bid Award f. Authorization to Apply for Transportation Grant 6. PUBLIC HEARING a. Resolution: Declaring Town Center 4 as Surplus Property 7. COUNCIL BUSINESS a. Draft Housing Action Plan b. Authorization to Award Pavement Repair Contract c. Acceptance of the US Small Business Administration Shuttered Venue Operators Grant for the Performing Arts and Events d. Authorization to use Red -Light Camera Fund Reserves to purchase and implement Body Worn Camera (BWC) program e. Special Emphasis Patrol Funding f. Authorization to Bid for Homeless Camp Cleanup g. Summer Experience and Enrichment for Kids Grant Acceptance 8. ORDINANCES The City Council may add items and take action on items not listed on the agenda. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. First Reading a. Council Bill #810/Sunset of Hazard Pay for Grocery Workers due to COVID-19 Pandemic AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, SUNSETTING UNCODIFIED ORDINANCE NO 21-912, AS AMENDED BY 21-913, RELATING TO HAZARD PAY FOR GROCERY WORKERS IN RESPONSE TO THE ENERGENCY SITUATION CREATED BY COVID-19. Staff Report: Steve McNey, Gov and Communications Coordinator Public Comment: 3 minutes each 9. COUNCIL REPORTS 10. ADJOURNMENT The City Council may add items and take action on items not listed on the agenda. Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. COUNCIL MEETING DATE: July 20, 2021 ITEM #: 5a!! CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should the City Council approve the draft minutes for the July 6, 2021 Regular and Special Meetings? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephanie Courtne,y, Ci Clerk _ DEPT: Mayor's Office Attachments: Draft minutes for the July 6, 2021 Regular and Special Meetings Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: N/A Committee Initial/Date COMMITTEE RECOMMENDATION: N/A N/A N/A CITY CLERK APPROVAL: Council Initial/Date N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: ' I move approval of the minutes as presented. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY OF Federal Way CITY COUNCIL SPECIAL MEETING MINTUES Remote Meeting July 6, 2021 — 5:00 p.m. 1. CALL MEETING TO ORDER Council President Honda called the meeting held remotely to order at 5:04 p.m. City officials in attendance: Council President Susan Honda, Councilmember Lydia Assefa- Dawson, Councilmember Greg Baruso, Councilmember Leandra Craft, Councilmember Martin Moore, and Councilmember Linda Kochmar. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. Council President Honda excused Mayor Ferrell and Councilmember Hoang Tran. 2. PLEDGE OF ALLEGIANCE 3. STUDY SESSION — SHORT-TERM RENTALS Planning Manager Keith Niven provided information regarding short term rentals which include Airbnb, FlipKey, HomeAway, Vrbo, and other internet-based short-term vacation rental platforms as well as private parties utilizing dwellings in the City for short-term rentals. Mr. Niven discussed the growth in short-term rentals and impacts including the possibility of missed revenue, nuisance issues, and limiting community impacts. He offered policy alternatives to either prohibit, limit with requirements, or monitor short-term rentals without regulations. He asked the Council to provide feedback on creating a straight -forward, legitimate process that can be followed and enforced by the City with existing resources. Additionally, creating a policy for short-term rentals could also help level the market between these short-term rentals and other travel choices such as hotels to allow residents the opportunity to gain income from their residence while minimizing risks to public safety and neighborhood disruptions. Mr. Niven provided multiple options and examples of topics which could be incorporated into new legislation including zone restrictions, vehicle or occupancy limit, business license requirements, safety inspections or short-term rental permit. Moving forward, staff is seeking direction of three alternatives ranging from light restrictions to heavy regulations. Federal Way City Council Special Minutes Page 1 of 2 July 6, 2021 Council thanked Mr. Niven for his presentation and asked clarifying questions regarding the impact of Home Owners Associations (HOA's), if the data presented was a snapshot in time meaning the number of units in the city could be higher, volume of current complaints, and safety inspections for units. 4. PUBLIC COMMENT Email from Anna Patrick was read by the City Clerk regarding Ms. Patrick's experience in her neighborhood with short-term rentals and misuse of property. She would like the city to be proactive in maintaining single family homes and preventing them from being turned into multi -family rentals or vacation rentals with absent owners or foreign investors. 5. EXECUTIVE SESSION At 5:41 p.m. Council President Honda announced the Council would recess into executive session for the purpose of discussing property acquisition pursuant to RCW 42.30.110(1)(b) for approximately 30 minutes. Mayor Ferrell joined the executive session meeting at 5:41 p.m. 6. ADJOURNMENT There being nothing further on the agenda; the special meeting was adjourned at 6:10 p.m. Attest: Stephanie Courtney City Clerk Approved by Council: Federal Way City Council Special Minutes Page 2 of 2 July 6, 2021 .� CITY OF Federal Way CITY COUNCIL REGULAR MEETING MINTUES Remote Meeting July 6, 2021 — 6:30 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting held remotely to order at 6:30 p.m. City officials in attendance: Mayor Jim Ferrell, Council President Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Greg Baruso, Councilmember Leandra Craft, Councilmember Martin Moore, and Councilmember Linda Kochmar. City staff in attendance: City Attorney Ryan Call and City Clerk Stephanie Courtney. Mayor Ferrell excused Councilmember Hoang Tran. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. COUNCIL PRESIDENT HONDA MOVED TO AMEND THE AGENDA TO ADD 6b TO COUNCIL BUSINESS WITH THE TITLE "SOUND TRANSIT RE -ALIGNMENT: IMPACTS TO THE TACOMA DOME LINK EXTENSION"; SECOND BY COUNCILMEMBER BARUSO. The motion passed unanimously as follows: Council President Honda yes Councilmember Craft yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Kochmar yes 3. PRESENTATIONS a. Encampment Clean -Up Initiative & Code Enforcement Deputy Chief Steve Neal provided information and background on the evolution of the City Initiative which began five years ago. He noted the city began working in cooperation with non -profits and faith -based agencies to provide care, compassion and referral of available resources to those in need. Multiple city departments have been involved in this process including Police, Public Works, Parks, Code Compliance and Human Services. He provided data which collected from 225 camps, some of which have been cleaned multiple times in the last 5-years to address health, safety, environmental concerns and Federal Way City Council Regular Minutes Page 1 of 7 July 6, 2021 damage to public and private property. He noted the numbers provide are a conservative estimate as they do not include cars and RVs. Deputy Chief stated moving forward the city will ensure all legal and ethical protocols are followed and will continue to work with private property owners to provide law enforcement, protection and resource information. The city is working to foster communication with citizens and business owners and is open to new innovative solutions which still follow the proper protocol, time lines, law and personal rights that are applicable. City Council asked multiple clarification questions of Deputy Chief Neal. Community Development Director Brian Davis provided information on the nuisance abatement process where "Nuisance" is defined in Federal Way Revised Code 7.03 as "filthy, littered, trash -covered premises... which are a fire hazard or a menace to the public health, safety, or welfare". Mr. Davis outlined the time line for nuisance abatement on private property which includes: • 10-day warning letter 14-day order to cease activity 30-day appeal option • 14-day compliance period after appeal • 21-day judicial review option Mr. Davis further explained most cases are resolved between one to six months, depending on how cooperative the property owner is. Due process values property rights and the full process takes time, as some cases end up in court. He also noted there are repeat offenders who clean up their properties, then allow it to become littered again, giving the appearance of it never being cleaned. He also provided information on underbrush clearing which can be very effective in increasing visibility on properties. He commended Code Compliance staff who handle approximately 3,633 complaints annually and 99% of submitted nuisance complaints are opened and closed within one month. Councilmembers asked clarifying questions of Director Davis. Mayor Ferrell thanked Mr. Davis and Deputy Chief Neal for the presentation. b. Mayor's Emerging Issues and Report Woodbridge Building B — IRG Campus: Community Development Brian Davis provided information on the Woodbridge Building B Project on the former Weyerhaeuser Campus currently owned by IRG. Mr. Davis noted the City issued the SEPA threshold determination for Woodbridge Building "B" on the IRG campus. SEPA is the state -required determination that evaluates certain environmental impacts by a proposed development. The City's SEPA determination is called a "Mitigated Determination of Non -significance". A SEPA appeal was filed on November 12, 2020. The SEPA appeal hearing will occur at the time after expiration of the Use Process (UP) III appeal period. He provided a summary of the decision and the conditions, noting the appeal period began today and ends July 23. The UP decision does not authorize construction. The review was conducted by the Community Development and Public Works Federal Way City Council Regular Minutes Page 2 of 7 July 6, 2021 Departments, Lakehaven Water and Sewer District and South King Fire & Rescue. Conditions of approval address transportation, stormwater, wetlands, tree removal, clearing/grading, landscaping, parking, equipment, noise, and air quality. He provided further detailed information on specific conditions of approval. 2020 Financial Audit: Finance Director Ade Ariwoola was pleased to announce the state has completed the state audit. He noted Federal Way is one of only twelve audits completed state-wide as most cities have requested extensions. He thanked his staff for their hard work and being responsive to the audit which included CARES grants, roads grants and police grants. Mayor Ferrell thanked Mr. Ariwoola for his years of service and dedication to the city and the financial well-being of the city. He noted Ade is retiring next month. City Hall Open: Mayor Ferrell reminded everyone City Hall has re -opened as of June 30, 2021 and the first in -person meetings begin on July 12. Covid-19 Update: Deputy Chief Kyle Sumpter reported the vaccination rates continue to increase in King County and the new infection and hospitalization rates are decreasing. July 4th Fireworks Enforcement Report: Deputy Chief Kyle Sumpter reported on activity over the holiday. He noted the final numbers are not yet completed, however there were 7 fires (2 homes in one fire) and 254 fireworks calls for service on July 1-5. He again invited HOA's and multi -family housing to amend bylaws and covenants or contracts to explicitly disallow illegal fireworks and enforce their own penalties for violations by residents and their guests. He also invited Clubs and Service Organizations to establish a Fireworks Awareness and Prevention Campaign. Council thanked Chief Sumpter for the report and information and discussed the need to relook at the fireworks policy and possibly increase the fines. Upcoming Events: Mayor Ferrell invited everyone to attend the next Neighborhood Connection Meeting at the Federal Way Community Center on July 15 at 6:30 p.m. He further noted the next African American/Black Community Quarterly Meeting will be on July 21 at 6:30 p.m. via Zoom. Recent Events: He further reported on recent community events including the Juneteenth Flag Raising at City Hall on June 18; Juneteenth Event at Farmers Market on June 19; FUSION Poverty Bay Cafe Grand Opening on June 19. He expressed his thanks to the Federal Way Lions Club for their donation of the Recycled Plastic Bag Bench which was installed in front of City Hall on July 1. c. Council Committee Reports Parks/Recreation/Human Services/Public Safety Committee (PRHSPS): Chair Kochmar reported the next meeting will be held in person (with a remote option) on July 13 at City Hall at 5:00 p.m. She noted the items on the Council agenda which passed through the Committee and offered insight on future items to be discussed at Committee in August. Federal Way City Council Regular Minutes Page 3 of 7 July 6, 2021 Land Use/Transportation Committee (LUTC): Chair Baruso stated the next meeting will also be in person on Monday, July 12 at City Hall (with a remote option). He reported on items discussed at the Committee level. Finance, Economic Development Regional Affairs Committee (FEDRAC): No report. Lodging Tax Advisory Committee (LTAC): Chair Assefa-Dawson stated the next meeting will be remote via zoom and they are hopeful to have a quorum. Regional Committees Report (PIC): Councilmember Moore had no report. He thanked Councilmember Assefa-Dawson for attending the PIC meetings. Council President Report: Council President Honda noted the next FEDRAC meeting will be July 27 and will also be in person at City Hall. She provided information on the Council meeting schedule for August noting August 10 will be the only City Council Meeting. She also indicated the Council is discussing the potential for a Fall retreat. 4. PUBLIC COMMENT City Clerk read the rules of public comment into the record. Jacquelyn Copley expressed concerns regarding homelessness and drug use in the City. She questioned if the proposed Extended Stay shelter would have treatment requirements for those individuals wanting to move in. Carolyn Hoover believes the city has become accommodating to crime and would like the city to work with concerned citizens. Ken Blevens shared there is a group of concerned citizens who are spending hours cleaning up the city and would like cooperation with the city. Lori Sechrist spoke on behalf of the Save Weyerhaeuser Campus Organization asking specific questions regarding the Woodbridge Building B Project decision. Mayor Ferrell thanked Ms. Sechrist for sharing her concerns and asked Community Development Director Brian Davis to provide a response at the next regular meeting. Allison Fine encouraged Council to familiarize themselves with the policies of short-term rental companies in order to make the best policy decision. She also spoke in favor of a remote work policy for City Employees and allowing cannabis businesses in Federal Way as a way to increase revenue and alleviate the expense of police body cameras. Anna Patrick would like to see a way for citizens to be able to help with homelessness encampment cleanup around the city. She also proposed a campaign aimed to collect donations for non-profit organizations who provide services for mental health and addiction programs in lieu of money to pan -handlers. Email from Michael Kennish read by the City Clerk opposing the King County potential shelter discussed at the June 15 City Council Meeting. Federal Way City Council Regular Minutes Page 4 of 7 July 6, 2021 5. CONSENT AGENDA a. Minutes: June 15, 2021 Regular and Special Meeting Minutes b. Accounts Payable Vouchers 05/16/2021 — 06/15/2021 & Payroll Vouchers 05/01/2021 — 05/31 /2021 c. Monthly Financial Report — May 2021 d. Federal Way Performing Arts and Event Center Ticketing System RFP e. Summer Experience and Enrichment for Kids Grant f. Authorization to Enter into an Interlocal Agreement with King County for Use of Renton Decant Facility COUNCIL PRESIDENT HONDA MOVED APPROVAL OF ITEMS A THROUGH F ON THE CONSENT AGENDA; SECOND BY COUNCILMEMBER MOORE. The motion passed unanimously as follows: Council President Honda yes Councilmember Craft yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Kochmar yes 6. COUNCIL BUSINESS a. Hazard Pay for Grocery Workers Review and Sunsetting Discussion Communication and Government Affairs Coordinator Steve McNey provided information regarding the grant to reimburse certain grocery retailers for the cost of the hazard pay. He noted the hazard pay ordinance was written to have a sunset clause and as the COVID restrictions are being lifted state-wide, the Mayor's recommendation is to sunset the hazard pay requirement as of August 10. COUNCIL PRESIDENT HONDA MOVED TO DIRECT STAFF TO PREPARE AN ORDINANCE SUNSETTING HAZARD PAY FOR GROCERY WORKERS ON AUGUST 10, 2021; SECOND BY COUNCILMEMBER ASSEFA-DAWSON. The timeline and reimbursement deadlines for the retail stores was clarified by Director Ariwoola. The motion passed unanimously as follows: Council President Honda yes Councilmember Craft yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Kochmar yes b. ADDED ITEM: Sound Transit Re -Alignment: Impacts to Tacoma Dome Link Extension Ryan Medlen, City Liaison to Sound Transit provided information regarding notification from Sound Transit of Realignment and the Tacoma Dome Link Extension (TDLE) and the option to send a letter from the Mayor and Council on the proposed changes. As background, Mr. Medlen stated in the Spring of 2020, Sound Transit determined the current schedule of capital projects was unaffordable, and by the end of 2020 they had put a placeholder of 5-year delay in their Transit Improvement Plan pending development of a "realignment" framework to resolve the budget issues. Federal Way City Council Regular Minutes Page 5 of 7 July 6, 2021 The Sound Transit board is currently deliberating and plans to adopt their realignment framework as early as this month which includes significant modifications to all of the proposed stations in the TDLE. Mr. Medlen explained the Tacoma Dome Link Extension (TDLE) which connects and includes a Federal Way station is proposed in the scenario as having a 2-year or less delay, with service opening in 2032. However, parking for the TDLE is identified as having a 10+ year delay. The Sound Transit Draft Environmental Impact Statement (DEIS) for the TDLE has not yet been published and parking has been a part of these stations to date. All open houses, and presentations where feedback was requested featured station concepts with garage and surface parking options. The Mayor and Council thanked Mr. Medlen for the presentation. He presented a draft letter to the Sound Transit Board documenting the City's objections to the proposed removal of parking from the Tacoma Dome Link Extension. COUNCIL PRESIDENT HONDA MOVED TO AUTHORIZE SENDING A LETTER FROM THE MAYOR AND COUNCIL TO THE SOUND TRANSIT BOARD AND CEO DOCUMENTING THE CITY'S OBJECTIONS TO THE PROPOSED REMOVAL OF PARKING FROM THE TACOMA DOME LINK EXTENSION; SECOND BY COUNCILMEMBER MOORE. The motion passed unanimously as follows: Council President Honda yes Councilmember Craft yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Kochmar yes 7. ORDINANCES Second Reading/Enactment a. Council Bill #808/Repealing the Criminalization _of the Possession of Drug Paraphernalia in Response to State Preemption on the Sub'ect1APPROVED ORDINANCE NO. 21-918 AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO CRIMINAL POSSESSION OF DRUG PARAPHERNALIA; REPEALING FEDERAL WAY REVISED CODE SECTIONS 6.10.040, 6.10.050, AND 6.10.060. (REPEALING ORDINANCE NOS. 99-362 AND 91-89) City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF THE PROPOSED ORDINANCE; SECOND BY COUNCILMEMBER CRAFT. The motion passed unanimously as follows: Council President Honda yes Councilmember Craft yes CouncilmemberAssefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Kochmar yes b. Council Bill #809/Repealincl the Criminalization of the Possession of a Controlled Substance in Response t❑ State Law Preempting the Subject/ APPROVED ORDINANCE NO. 21-919 AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO CRIMINAL POSSESSION OF CONTROLLED SUBSTANCES. (REPEALING ORDINANCE 21-911) Federal Way City Council Regular Minutes Page 6 of 7 July 6, 2021 City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF THE PROPOSED ORDINANCE; SECOND BY COUNCILMEMBER CRAFT. The motion passed unanimously as follows: Council President Honda yes Councilmember Craft yes Councilmember Assefa-Dawson yes Councilmember Moore yes Councilmember Baruso yes Councilmember Kochmar yes 8. COUNCIL REPORTS Councilmember Assefa-Dawson expressed excitement for the next Council Meeting to take place at City Hall and in person. She noted it has been good to again see people's smiles and to connect again. Councilmember Greg Baruso agreed with Councilmember Assefa-Dawson and noted the Land Use/Transportation Committee meeting will be in person on July 12. He reflected on the need for people to treat one another with respect. Councilmember Craft expressed her sadness when she learned of the house fire on the Fourth of July. She also shared excitement for returning to in -person meetings. Councilmember Moore agreed with the continued need for kindness and respect. He commented that while politics and government can ignite people, we can also use it to come together to solve problems; he appreciates public comments and the role they play in this process. He shared he is looking forward to the return of the Red, White, and Blues Festival in 2022. Councilmember Kochmar announced the July 15 Neighborhood Connection/Town Hall meeting to be held at 6:30 p.m. at the Federal Way Community Center. She also announced the 65th Annual Salmon Bake for Kiwanis fundraising which will take place on July 23. Council President Honda clarified she read the anonymous letter from staff and wanted to be clear that Council does not direct staff and the Mayor makes decisions regarding day to day operations at City Hall. She shared her opinion regarding the decision issued on the Weyerhaeuser/IRG Property indicating she believes both it and the adjacent property that might become the Operations Maintenance Facility (OMF) for Sound Transit would not be the best outcome for those properties. 9. EXECUTIVE SESSION ePropeFtyy4 - uisjtien Pursuant tG R42:3a-10( ) — not needed 10.ADJOURNMENT There being nothing further on the agenda; the regular meeting was adjourned at 8:57 p.m. Attest: Stephanie Courtney City Clerk Approved by Council: Federal Way City Council Regular Minutes Page 7 of 7 July 6, 2021 COUNCIL MEETING DATE: July 20, 2021 ITEM #: 5b .................... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Second Amendment to the Interlocal Agreement between The City of Auburn and The City of Federal Way for the PSATT office. POLICY QUESTION: Should the City of Federal Way/Federal Way Police Department (FWPD) continue an Agreement with the City of Auburn for the PSATT office for the 2021-2023 WATPA grant cycle? COMMITTEE: PRHS&PSC MEETING DATE: July 13, 2021 CATEGORY: N Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tracy Grossnickle Commander DEPT: Police Department -- Attachments: 1. Staff Memo 2. Second Amendment to the Interlocal Agreement for PSATT Office Space between the City of Auburn and the City of Federal Way Options Considered: 1. Accept the Second Amendment 2. Reject the Second Amendment MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: I RECTORAPPROVAL: �F/Z/Z/ xc.".!�A4641 Initial COMMITTEE RECOMMENDATION: I move to forward the interlocal agreement amendment between the City of Auburn and the City of Federal Way to the 2021 consent agenda for approval. Committee Chair �Ns4t .- }'- .-� suK Committee Member a. - PROPOSED COUNCIL MOTION: I move approval of the proposed interlocal agreement amendment between the City ofAuburn and the City of Federal Way, for the continued PSATT office, and authorize the Mayor to execute said agreement. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 15T reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: July 13, 2021 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Second Amendment to the Interlocal Agreement between the City of Auburn and the City of Federal Way, Washington for PSATT Office Space Financial Impacts: None. The City of Auburn will be charging $3,125 a month for rent for office space to PSATT. However, this charge will be fully reimbursed through the WATPA grant. Background Information: Since 2017, there has been an agreement between the City of Auburn and the City of Federal Way for the use of office space by the Puget Sound Auto Theft Task Force (PSATT). This rent is fully reimbursed through the WATPA grant which has already been approved and allocated for the 2021-2023 grant cycle. SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF AUBURN AND THE CITY OF FEDERAL WAY ESTABLISHING AND MAINTAINING OFFICE SPACE FOR THE PUG.ET SOUND AUTO THEFT TASK -FORCE THIS AMENDMENT TO THE INTERLOCA.L AGREEMENT ("Agreement") is made and entered into this day of , 2021, between the CITY OF AUBURN, a municipal corporation of the State of Washington ( "Auburn"), and the CITY OF FEDERAL WAY ( "Federal Way") (collectively "the Parties"). RECITALS: WHEREAS, Federal Way is the Lead Administrative Agency for the Puget Sound Auto Theft Task -Force (PSATT), established through an Interlocal agreement, adopted by Auburn City Council under Resolution 5303 between the cities of Federal Way, Auburn, Bonney lake, Lakewood, Tacoma, and Tukwila, the Washington State Patrol, the Pierce County Sheriffs Office, the King County Prosecutor's Office, and the Pierce County Prosecutor's Office, to combat automobile theft in the Puget Sound area through coordinated law enforcement; and WHEREAS, as the Lead Administrative .Agency, Federal Way is authorized to expend Washington Auto Theft Prevention Authority grant funds for eligible expenses associated with the operation of the PSATT, including the leasing of office space for the operations of the PSATT; and WHEREAS, on November 6`h, 2017, the Parties entered into an Agreement adopted by Auburn City Council under Resolution 5324 for the establishment of office and vehicle parking space. WHEREAS, the Agreement establishing office and vehicle parking was amended by Resolution 5443, which reduced the rent in Section 3 for the grant cycle July 1, 2019 — June 30, 2021 term and allowed for the Agreement to be signed in counterparts; and WHEREAS, Federal Way has notified the City that the awarded grant funds for rent and utilities for the July 1, 2021 — June 30, 2023 is reduced -from the amounts originally agreed between Parties in the Original Agreement; and WHEREAS, the City of Auburn believes it to be in the best interest of the public to amend the Agreement to reduce the rent and utilities charged in the Interlocal Agreement to match that amount awarded to Federal Way as the Lead Administrative Agency of the PSATT for the July 1, 2021 — June 30, 2023 cycle and to retain the presence of PSATT at this location to best serve the public needs. Second Amendment to interlocal Agreement between City of Auburn and the City of Federal Way Original Agreement for Office and Parking space under Resolution 5324 Page 1 AGREEMENT: 1. Section 2 "Term" is amended as follows: The parties agree that the term of the original Agreement began on August 1, 2017 (the Commencement .Date). Following execution of this Second Amendment, the term shall continue and terminate at end of the current Washington Auto Theft Prevention Authority PSATT grant funding cycle, unless earlier terminated in writing by either party. In addition to any other termination provisions in this Agreement, either party may terminate this Agreement at any time, and for any reason, by providing thirty (30) days' written notice to the other party. 2. Section 3 new subsection "F" added in the .First Amendment is replaced in its entirety with the following: F. For the grant cycle beginning July 1, 2021 and ending June 30, 2023, .Federal Way agrees to pay a total of Three Thousand, One Hundred Twenty -Five Dollars and no cents ($3,125.00) per month for base rent and utilities. ALL OTHER TERMS AND CONDITIONS AGREED TO IN THE AGREEMENT SHALL REMAIN THE SAME. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. CITY OF AUBURN . ancy Bac u. , Auburn Mayor Attest: Shawn Campbell, MMC, -ity Clerk Approved as to form: Kendra Comeau, Auburn City Attorney CITY OF FEDERAL WAY 6 tm Ferrell, Federal Way Mayor Attest: Stephanie Courtney, Federal Way City Clerk Approved as to form: J. Ryan Call, Federal Way City Attorney Second Amendment to Interlocal Agreement between City of Auburn and the City of Federal Way Original Agreement for Office and Parking space under Resolution 5324 Page 2 COUNCIL MEETING DATE: July 20, 2021 ITEM #: 5C CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RFB — ROOFING REPLACEMENT — SAGHALIE RESTROOM BUILDINGS & STEEL LAKE ANNEX - BARN Policy Question: Should the City Council authorize staff to Request Bids for the Roofing Replacement at Saghalie Restroom Buildings and Steel Lake Annex — Barn COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: July 13, 2021 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Derreck Presnell - Parks & Facilities Manager DEPT: Parks Attachments: 1. Staff Report 2. RFB - Roofing Replacement — Saghalie Restroom Buildings & Steel Lake Annex - Barn Options Considered: 1. Approve staff to request bids for Roofing Replacement — Saghalie Restroom Buildings & Steel Lake Annex — Barn. 2. Do not approve and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL�W(7fi ' ! DIRECTOR APPROVAL:-� ar Conn n i are' Initial/Date Initial/Date COMMITTEE RECOMMENDATION: "I move to forward the proposed Request for Bids for the Roofing Replacement — Saghalie Restroom Buildings & Steel Lake Annex — Barn to the July 20, 2021 consent agenda for approval." 0, 56e,�c,--1J�,. ` Committee dhair Ctf&eX4ember Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Request for Bids for the Roofing Replacement Saghalie Restroom Buildings & Steel Lake Annex — Barn. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: 6/29/2021 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Derreck Presnell, Parks & Facilities Manager SUBJECT: RFB - Roofing Replacement — Saghalie Restroom Buildings & Steel Lake Annex - Barn Financial Irmacts: The cost to the City for Roofing Replacement at Saghalie Restroom Buildings and Steel Lake Annex - Barn was included within the approved budget adjustment under the Parks Department, under the following line item, 001-7100-331-576-80-480. In accordance with the approved budget, this item is funded by General Fund. Upon completion of the Roofing Replacement at Saghalie Restroom Buildings and Steel Lake Annex - Barn, future costs will be Zero ($0.00). Baclp-round Information: In 2020, we pressure washed the roofs on the Saghalie Restroom Buildings and found the roofs to need replacement before water damage and other structural damage occurs to this facility. These appear to be original to when these buildings were built in 1994. The Roof on the Steel Lake Annex Barn is over 30 years old and most three -tab roofing of that age is 15 to 20 years of life span. We need to replace the roof on this building to protect the much -needed asset for storage of Parks equipment. Rev. 7/18 4411kL Federalof Way BID AND CONTRACT DOCUMENTS AND SPECIFICATIONS FOR ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB # xx-xxx City of Federal Way Parks 33325 8th Avenue South Federal Way, WA 98003 BID AND CONTRACT DOCUMENTS AND SPECIFICATIONS FOR ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB # xx-xx Bids Accepted Until 02:00 P.M., August 6, 2021 at City of Federal Way 33325 8th Avenue South Federal Way, WA 98003 Prepared By: City of Federal Way (Parks) The contract plans and specifications for this Project have been reviewed and approved by: Parks Director/ Deputy Parks Director CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-i RFB #XX-XXX CFW RFB VERSION 2020-JUN TABLE OF CONTENTS PAGE ADVERTISEMENTFOR BIDS....................................................................................,..........................................1 INSTRUCTIONS TO BIDDERS & CHECKLISTS.........................................................................4 BIDPROPOSAL.....................................................................................................................................................6 BIDBOND.............................................................................................................................................................10 CONTRACTOR WAGE LAW COMPLIANCE CERTIFICATION.........................................................................11 PROPOSAL FOR INCORPORATING RECYCLED MATERIALS.......................................................................12 PUBLICWORKS CONTRACT....................................................................................... ........................13 SAMPLECONTRACT CHANGE ORDER............................................................................................................20 CERTIFICATEOF INSURANCE............................................................,........,,...,..........................................22 PERFORMANCEAND PAYMENT BOND ................................................... ..,..................................... ................ 23 CONTRACTOR'S RETAINAGE OPTION...................................................................................................25 RETAINAGE BOND TO CITY OF FEDERAL WAY............................................................... .................... .,........ 26 CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-ii RFB #XX-XXX CFW RFB VERSION 2020-JUN ADVERTISEMENT FOR BIDS ROOFING REPLACEMENT — Saghalie Chases & Steel Lake Annex Barn SUBMITTAL OF SEALED BIDS: Notice is hereby given that the City of Federal Way will receive sealed bids through August 6, 2021, at 02:00 p.m. at the City Hall Finance Department, Attn: Jennifer Pettie, at 33325 8th Avenue South, Federal Way, Washington 98003. Proposals received after said date and time will not be considered. All timely bids will be opened and read publicly aloud in the Hylebos Room, City Hall 33325 8th Avenue South, Federal Way, Washington 98003 at 10:30 a.m. on August 10, 2021. This project shall consist of: 1. INTRODUCTION 1.1. This scope of work requires the Contractor to remove and replace existing roofs on the two Restroom Buildings at Saghalie Park located at 33914 19th Ave SW, Federal Way, WA and on the Steel Lake Annex Barn located at 26745 S 312th St, Federal Way, WA. 1.2 Contractor shall remove and properly dispose of existing roofing and underlayment. 1.3 Contractor shall procure, take delivery of, and install brown standing seam metal roofing. 2 SCOPE OF SERVICES 2.1 New Roofing, Gutters and Downspouts 2.1.1 Base bid shall be for the Contractor to remove existing roofing material, exisiting gutters and downspouts on three roofs referenced above and repair rotted or weak roof decking as needed 2.1.2 Supply and Install high temperature Grace Vicor ice and water shield roofing underlayment 2.1.3 Supply and Install 26 gauge R panel style metal (city to select color) 2.1.4 Supply and Install all trim and flashings as needed to ensure watertight roofing 2.1.5 Supply and Install metal edging 2.1.6 Install roof penetration flashings 2.1.7 Supply and Install new 5" gutters and downspouts 2.1.8 Clean and haul off debris Installation shall include all material, permitting and installation necessary to properly remove and install roofing, gutters and downspouts. 2.2 Equipment Procurement and Delivery 2.2.1 Upon contract award, Contractor will procure agreed upon material as well as all necessary installation materials and supplies. 2.2.2 Contractor must coordinate the delivery and installation with Derreck Presnell, Parks & Facilities Manager. 2.2.3 City of Federal Way shall not accept the delivery on behalf of the contractor. Contractor must be present to accept delivery. Storage on -site shall not be permitted prior to installation. CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-1 RFB #XX-XXX CFW RFB VERSION 2020-JUN 2.3 Roof Removal 2.3.1 Contractor shall neatly remove the existing roofing, underlayment, gutters and downspouts 2.3.2 Removal of existing roofing shall be completed in compliance with applicable federal and state laws. Contractor shall haul away all material to a certified landfill and provide evidence or documentation of proper disposal. 2.4 Installation 2.4.1 All installation work is to be carried out according to this Scope of Work and the technical specifications provided by contractor in final bid submittal 2.5 Final Inspection and Acceptance 2.5.1 Finished installation shall be permitted and inspected by any applicable state, city, township and county inspections as necessary. All are to be arranged and coordinated by Contractor. 2.5.2 Final approval shall be provided by Derreck Presnell upon completion of all punch list items and the City's receipt of permit. 2.6 Scheduling 2.6.1 All work must be completed during normal business hours, Monday -Friday (7a-4p). 2.6.2 On scheduled days of removal/installation, a representative from City of Federal Way shall meet the contractor on site and will remain available via phone throughout the day. 2.6.3 It is expected that the selected Contractor will complete the outlined work within 30 days of signed contract. 2.6.4 Contractor's on -site installation activities must be scheduled at least five (5) business days in advance and coordinated through: Derreck Presnell Parks & Facilities Manager (253) 329-8419 derreck.presnell@cityoffederalway.com 3 COST PROPOSAL Unless otherwise noted by the Contractor, all costs associated with the scope of work outlined are included on Schedule A, taking the following into consideration: 3.1 Quality All materials used for the manufacture or construction of any items to be provided under this Agreement shall be new. Pricing must be for items in new condition representing the latest model of the best quality and highest grade of workmanship. The City anticipates awarding this project to the successful bidder and intends to give Notice to Proceed as soon as the Contract and all required documents are executed in full. Regardless of the date of award or Notice to Proceed, the Contractor must complete all work within 30 working days from date of signed contract. BID DOCUMENTS: Plans, Specifications, Addenda, and plan holders list are available on-line through Builders Exchange of Washington at www.bxwa.com. Click on: "Posted Projects," "Public Works," and "City of Federal Way." It is recommended that Bidders "Register' in order to receive automatic e-mail notification of future CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-2 RFB #XX-XXX CFW RFB VERSION 2020-JUN addenda and to place themselves on the "Bidders List." Bidders that do not register will need to periodically check on-line for addenda issued on this project. Contact Builders Exchange of Washington at (425) 258-1303 if you require assistance with access or registration. An informational copy of plans, specifications, and addenda are available for viewing only at the City of Federal Way Finance Department. QUESTIONS: Any questions must be directed to Derreck Presnell, by email at derreck.presnell@cityoffederalway.com, or by letter addressed to same. Questions must be received by the City no later than 5:00 p.m. seven business days preceding the bid opening to allow a written reply to reach all prospective Bidders before the submission of bids. PRE -BID MEETING: Two informational meetings will be held on Friday, July 30, 2021, 9:00 a.m. at Saghalie Park, 33914 19th Ave SW, Federal Way, Washington, and 10:30 a.m. at Steel Lake Annex — Barn, 2645 S 312th St, Federal Way, Washington to discuss the project. All prospective bidders are strongly encouraged to attend. OTHER PROVISIONS: All bids and this Project shall be governed by the Contract, as defined by the Washington State Department of Transportation Standard Specifications for Road, Bridge, and Municipal Construction 2021 (Standard Specifications), which is incorporated by this reference as though set forth in full. All bid proposals shall be in accordance with the Contract and all bid proposals shall be accompanied by a bid deposit or bond in the amount required in the Contract. Forfeiture of the proposal bond or deposit to the City shall be in accordance with the Contract. The City, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49 C.F.R., Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally -assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. The City encourages minority and women -owned firms to submit bids consistent with the City's policy to ensure that such firms are afforded the maximum practicable opportunity to compete for and obtain public contracts. The City of Federal Way reserves the right to reject any and all bids, waive any informalities or minor irregularities in the bidding, and determine which bid or bidder meets the criteria set forth in the bid documents. DATES OF PUBLICATION: Daily Journal of Commerce Publish July 23, 2021 and July 30, 2021 Federal Way Mirror Publish July 23, 2021 and July 30, 2021 CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-3 RFB #XX-XXX CFW RFB VERSION 2020-JUN INSTRUCTIONS TO BIDDERS & CHECKLISTS (1) ADVERTISEMENT FOR BIDS AND CONTRACT DOCUMENTS The Advertisement for Bids and Contract Documents contain bidder instructions that must be complied with. (2) EXAMINATION OF BID AND CONTRACT DOCUMENTS — BIDDER RESPONSIBILITIES The submission of a bid shall constitute an acknowledgment upon which the City may rely that the bidder has thoroughly examined and is familiar with the bid and Contract Documents, the Project site, the availability of materials and labor, publically available information, and has reviewed and inspected all applicable federal, state, and local statutes, regulations, ordinances and resolutions dealing with or related to the equipment and/or services to be provided herein. The failure or neglect of a bidder to examine such documents, statutes, regulations, ordinances or resolutions shall in no way relieve the bidder from any obligations with respect to the bidder's bid or the contract documents. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any contract documents, statutes, regulations, ordinances or resolutions. Bidders shall visit delivery and service locations(s) as required. Bidders shall become familiar with and verify any environmental factors, which may impact current or future prices for this requirement. (3) INTERPRETATION OF BID AND CONTRACT DOCUMENTS No oral clarifications, interpretations, or representation will be made to any bidder as to the meaning of the bid or Contract Documents. Bidders shall not rely upon any oral statement or conversation they may have with City's employees, agents, representatives, consultants, or design professionals regarding the Contract Documents, whether at the pre -bid meeting or otherwise and no oral communications will be binding upon the City. Any questions must be directed to Derreck Presnell, by email at derreck.presnell@ cityoffederalway.com, or by letter addressed to same. The questions must be received by the City no later than 5:00 p.m. seven business days preceding the bid opening to allow a written reply to reach all prospective Bidders before the submission of their bids. Any interpretation deemed necessary by the City will be in the form of an Addendum to the bid documents and when issued will be sent as promptly as is practical to all panties to whom the bid documents have been issued. All such Addenda shall become part of the bid. (4) BID PRICE The bid price shall include everything necessary for the completion of the Contract and the Work including, but not limited to, furnishing all materials, equipment, tools, freight charges, facilities and all management, superintendence, labor and service, except as may be provided otherwise in the Contract Documents. All Washington State sales tax and all other government taxes, assessments and charges shall be included in the various Bid item prices as required by law. The offer shall remain in effect ninety (90) days after the bid opening. (5) POSTPONEMENT OF BID OPENING The City reserves the right to postpone the date and time for the opening of bids by Addendum at any time prior to the bid opening date and time announced in these documents. (6) REJECTION OF BIDS The City reserves the right to reject any bid for any reason including, but not limited to, the reasons listed in Special Provisions Section 1-02.13. The City further reserves the right to reject any portion of any bid and/or to reject all bids. In consideration for the City's review and evaluation of its bid, the bidder waives and releases any claims against the City arising from any rejection of any or all bids. If, in the opinion of the City, there is reason to believe that collusion exists among bidders, none of the bids of the participants in such collusion will be considered. CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-4 RFB #XX-XXX CFW RFB VERSION 2020-JUN (7) RECYCLED PRODUCTS The Contractor shall use recycled paper for proposals and for any printed or photocopied material created pursuant to a contract with the City whenever practicable and use both sides of paper sheets for reports submitted to the City whenever practicable. (8) BIDDER'S CHECKLIST The bidder's attention is especially called to the following forms, which must be executed in full as required. Failure to comply may result in rejection of any bid not so complying. ❑ Bid Proposal: The Bid Proposal shall be completed and fully executed, including filling in the total bid amount. ❑ Bid Bond: This form is to be executed by the bidder (and the surety company as appropriate, depending upon the option selected by the bidder). ❑ Contractor Certification — Wage Law Compliance: This form shall be filled in and fully executed by the bidder. ❑ Proposal for Incorporating Recycled Materials: This form shall be filled in and executed by the bidder. (9) CONTRACT CHECKLIST The following documents are to be executed and delivered to the City after the Bid is awarded: ❑ Public Works Contract: The successful bidder will fully execute and deliver to the City the Public Works Contract ("Contract") from these Bid Documents. ❑ Certificate of Insurance: The successful bidder will provide a Certificate of Insurance evidencing the insurance requirement set forth in the Contract. ❑ Performance/Payment Bond: The successful bidder will provide a fully executed Performance/Payment Bond as appropriate. ❑ Contractor's Retainage Option: The successful bidder will fully execute and deliver to the City the Contractor's Retainage Option. ❑ Contractor's Retainage Bond: If the retainage bond option is chosen, then the successful bidder will fully execute and deliver to the City the Contractor's Retainage Bond. ❑ Business License: The successful bidder will provide a copy of a current Business License with the City of Federal Way. CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-5 RFB #XX-XXX CFW RFB VERSION 2020-JUN BID PROPOSAL PROPOSAL SUBMITTED TO: City of Federal Way 33325 8th Ave South Federal Way, Washington 98003-6325 PROPOSAL SUBMITTED BY: Bidder: Full Legal Name of Firm Contact: Individual with Legal Authority to sign Bid and Contract Address: Street Address Phone: E-Mail: Select One of the Following: State Contractor's License No.- ❑ Corporation ❑ Partnership. ❑ Individual ❑ Other State Contractor's License Expiration Date: ! Month State LIM No.: State Worker's Comp. Account No.: 1 Day Year CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-6 RFB #XX-XXX CFW RFB VERSION 2020-JUN NOTE: All entries shall be written in ink or typed. Unit prices for all items, all extensions, and total amount of bid shall be shown. Enter unit prices in numerical figures only, in dollars and cents to two (2) decimal places (including for whole dollar amounts). All figures must be clearly legible. Bids with illegible figures in the unit price column will be regarded as nonresponsive. Where conflict occurs between the unit price and the total amount specified for any item, the unit price shall prevail, and totals shall be corrected to conform thereto. The Bidder shall complete this entire Bid Form or this bid may be considered non -responsive. The City may correct obvious mathematical errors. The City of Federal Way reserves the right to reject any and all bids, waive any informalities or minor irregularities in the bidding, and determine which bid or bidder meets the criteria set forth in the bid documents. SCHEDULE A: ROOFING REPLACEMENT — Saghalie Chases & Steel Lake Annex Barn All unit prices shall NOT include applicable sales tax. Sales tax should be applied to the sub total for this bid schedule. Item Spec. Bid Item Description Unit Price Amount No. Div. Parks Parks E Parks Change- Saghalie Restroom Building 1 Saghalie Chase 2 Steel Lake Annex Barn Rotted/Weak Roof Decking Replacment (price per 1 2 3 4 orders sheet) SUBTOTAL — SCHEDULE A`$ SALES TAX (10.1%)I$ TOTAL — SCHEDULE A (including Washington State sales tax, all other $ government taxes, assessments and char es The documents incorporated by reference, as if fully set forth, are the Advertisement for Bids, the Instructions to Bidders and Checklists, the Contractor's Bid Proposal (including all forms and supplemental information listed on the Bidders Checklist), the Contract Documents (including Project Plans, Specifications, and all Appendices, Amendments, and Supplemental Reports & Information), the Contract Provisions (including all forms and supplemental information listed on the Contract Checklist), the version of the Washington State Standard Specifications for Road, Bridge, and Municipal Construction identified herein, and any other documents provided to bidders and/or referenced in or referred to by the Contract Documents. Pursuant to and in compliance with the Advertisement for Bids for the Project, and other documents relating thereto, the undersigned has carefully examined all of the bid and contract documents, considered conditions which may affect the delivery, supply and maintenance for the Project, and hereby proposes to furnish all labor, materials and perform all work as required in strict accordance with the contract documents, for the referenced bid amount, inclusive of Washington State sales tax and all other government taxes, assessments and charges as required by law. CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-7 RFB #XX-XXX CFW RFB VERSION 2020-JUN NON -COLLUSION AFFIDAVIT By signing this proposal, the undersigned acknowledges that the person(s), firm, association, or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this project. To report rigging activities, call 1-800-424-9071. The U.S. Department of Transportation (USDOT) operates the toll -free hotline Monday through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the hotline to report such activities. The hotline is part of USDOT's continuing effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the USDOT Inspector General. All information will be treated confidentially and caller anonymity will be respected. CONFLICTS OF INTEREST GRATUITIES & NON-COMPETITIVE PRACTICES By signing this proposal, the undersigned agrees as follows: (1) That it has no direct or indirect pecuniary or proprietary interest, that it shall not acquire any interest which conflicts in any manner or degree with the work, services, equipment or materials required to be performed and/or provided under this contract and that it shall not employ any person or agent having any such interests. In the event that the Contractor or its agents, employees or representatives hereafter acquires such a conflict of interest, it shall immediately disclose such interest to the City and take action immediately to eliminate the conflict or to withdraw from this contract, as the City may require; and (2) That no person or selling agency except bona fide employees or designated agents or representatives of the Contractor have been employed or retained to solicit or secure this contract with an agreement or understanding that a commission, percentage, brokerage, or contingent fee would be paid; and (3) That no gratuities in the form of entertainment, gifts or otherwise, were offered or given by the Contractor or any of its agents, employees or representatives, to any official, member or employee of the City or other governmental agency with a view toward securing this contract or securing favorable treatment with respect to the awarding or amending, or the making of any determination with respect to the performance of this contract. AFFIDAVIT OF ELIGIBILITY The Contractor certifies that it is properly licensed and registered under the laws of the State of Washington and has not been determined to have been in violation of RCW 50.12.070(1)(b), RCW 51.16.070(1)(b), or RCW 82.32.070(2) within the last two years. The Contractor further certifies that it has not been determined, within the last one year, to have committed any combination of two of the following violations or infractions within a five year period: (1) Violated RCW 51.48.020(1) or 51.48.103; or (2) Committed an infraction or violation under Chapter 18.27 RCW. CERTIFICATION OF LAWFUL EMPLOYMENT The Contractor hereby certifies that it has complied with all provisions of the Immigration and Nationality Act now or as herein after amended, 8 U.S.C. 1101 et. Seq., and that all employees, including subcontractor employees, are lawfully permitted to perform work in the United States as provided in this agreement with the City of Federal Way. Receipt of the following Addendums is hereby acknowledged: Addendum No. Date Issued: Addendum No. Date Issued: Addendum No. Date Issued: CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-8 RFB #XX-XXX CFW RFB VERSION 2020-JUN The undersigned individual represents and warrants that he or she is dully authorized to execute the bid and all bid documents on behalf of any partnership, joint venture or corporation. By: Signature Printed Name Title Subscribed and sworn to before me this day of , 20_ Signature of Notary Printed name of Notary Notary Public in and for the State of Washington My commission expires: CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-9 RFB #XX-XXX CFW RFB VERSION 2020-JUN BID BOND ROOFING REPLACEMENT — Saghalie Chases & Steel Lake Annex Barn OPTION 1: BID BOND DEPOSIT Attached is a deposit in the form of a certified check, cashier's check, or cash in the amount of $ which amount is not less than five percent (5%) of the total bid. Principal — Signature of Authorized Official Date Title —OR— OPTION 2: BID BOND KNOW ALL PERSONS BY THESE PRESENTS that we, as Principal, and as Surety, are held and firmly bound unto the City of Federal Way, as Obligee, in the sum of five (5) percent of the total amount of the bid proposal for the payment of which the Principal and the Surety bond themselves, their heirs and executors, administrators, successors and assigns, jointly and severally, by these presents. The condition of this obligation is such that if the Obligee shall make any award to the Principal for the above - mentioned Project according to the terms of the proposal or bid made by the Principal therefore, and the Principal shall duly make and enter into a contract with the Obligee in accordance with the terms of said proposal or bid and award and shall give bond for the faithful performance thereof, with Surety or Sureties approved by the Obligee; or if the Principal shall in case of failure so to do, pay and forfeit to the Obligee the penal amount of the deposit specified in the call for bids, then this obligation shall be null and void; otherwise, it shall be, and remain in full force and effect, and the Surety shall forthwith pay and forfeit to the Obligee as penalty and liquidated damages, the amount of this bond. SIGNED, SEALED AND DATED THIS DAY OF 20 Principal — Signature of Authorized Official Surety — Attorney in Fact (Attach Power of Attorney) Title Name and Address of Local Office/Agent of Surety Company is CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-10 RFB #XX-XXX CFW RFB VERSION 2020-JUN CONTRACTOR WAGE LAW COMPLIANCE CERTIFICATION FAILURE TO RETURN THIS CERTIFICATION AS PART OF THE BID PROPOSAL PACKAGE WILL MAKE THIS BID NONRESPONSIVE AND INELIGIBLE FOR AWARD. I hereby certify, under penalty of perjury under the laws of the State of Washington, on behalf of the firm identified below that, to the best of my knowledge and belief, this firm has NOT been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of Chapters 49.46, 49.48, and 49.52 RCW within three (3) years prior to the date of the Request for Bids. Bidder Name: By: Print Full Legal Name of Firm Signature of Authorized Person Title: Title of Person Signing Certificate Date: Print Name of Person Making Certifications for Firm Place: Print City and State Where Signed CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-11 RFB #XX-XXX CFW RFB VERSION 2020-JUN PROPOSAL FOR INCORPORATING RECYCLED MATERIALS s APWA-WA Division 1 Committee rev. 1/812016 Proposal for Incorporating Recycled Materials into the Project In compliance with a new law that went into effect January 1, 2016 (SHB1695). the Bidder shall propose below, the total percent of construction aggregate and concrete materials to be incorporated into the Project that are recycled materials. Calculated percentages must be within the amounts allowed in Section 9-03.21(1)E, Table on Maximum Allowable Percent (By Weight) of Recycled Material. of the Standard Specifications. Proposed total percentage: percent_ Note: Use of recycled materials is highly encouraged within the limits shown above. but does not constitute a Bidder Preference. and will not affect the determination of award, unless two or more lowest responsive Bid totals are exactly equal. in which case proposed recycling percentages will be used as a tie -breaker, per the APWA GSP in Section 1-03.1 of the Special Provisions. Regardless. the Bidder's stated proposed percentages will become a goal the Contractor should do its best to accomplish. Bidders will be required to report on recycled materials actually incorporated into the Project. in accordance with the APWA GSP in Section 1-06.5 of the Special Provisions. Bidder: Signature of Authorized Official: Date: CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-12 RFB #XX-XXX CFW RFB VERSION 2020-JUN PUBLIC WORKS CONTRACT THIS PUBLIC WORKS CONTRACT ("Contract") is dated effective this day of , 20 and is made by and between the City of Federal Way, a Washington municipal corporation ("City or Owner"), and a ("Contractor"), for the project known as (the "Project"). A. The City desires to retain an independent contractor to furnish all labor and materials necessary to perform work necessary to complete the Project; and B. The Contractor has the requisite skill and experience to perform such work. NOW, THEREFORE, the parties ("Parties") agree to the following terms and conditions: 1. SERVICES BY CONTRACTOR Contractor shall perform all Work and furnish all tools, materials, supplies, equipment, labor and other items incidental thereto necessary for the construction and completion of the Project. Contractor shall perform the Work in a manner consistent with accepted practices for other properly licensed contractors and in accordance with and as described in the Contract Documents, which Work shall be completed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. 2. TERM 2.1 This Contract shall commence on the effective date of this Contract and continue until the Project is formally accepted as complete by the City Council, Notice of Project Completion is filed with State agencies, and all bonds for the Project are released by the City. 2.2 The Contractor must complete the Work in accordance with the number of Working Days for the Project as identified in the Contract Documents. With regard to obtaining Substantial Completion and the Completion Date by the Contractor, time is of the essence. In the event the Work is not substantially completed within the time specified in the Contract Documents, Contractor agrees to pay to the City liquidated damages in the amount set forth in the Contract Documents. The parties acknowledge that delays inconvenience the public and cost taxpayers undue sums of money, adding time needed for administration, inspection, and supervision of the Project and diverting City resources from other projects and obligations. 2.3 If the Contractor is unreasonably delayed by others, notification shall be made in writing to the Engineer in accordance with the Contract Documents. Any request for a time extension or additional compensation (including expectancy or consequential damages) allegedly resulting from such delay shall be made in accordance with the procedures of the Contract Documents. Failure to follow the notice procedures in the Contract Documents is a full and complete waiver of Contractor's right to additional time, money, damages, or other relief (including expectancy or consequential damages) as a result of the event or condition giving rise to such request. 3. COMPENSATION 3.1 In consideration of the Contractor performing the Work, the City agrees to pay the Contractor an amount not to exceed and /100 Dollars ($ ), which amount shall constitute full and complete payment by the City ("Total Compensation"). The Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Contract. 3.2 The City shall pay the Contractor for Work performed under this Contract as detailed in the Bid Proposal, which is incorporated herein and made a part hereof by this reference, and as detailed in the Contract Documents. The City shall have the right to withhold payment to the Contractor for any of the Work not completed in a satisfactory manner, in the City's sole and absolute discretion, which shall be withheld until such CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-13 RFB #XX-XXX CFW RFB VERSION 2020-JUN time as Contractor modifies or repairs the Work so that the Work is acceptable to the City. Payment to the Contractor for partial estimates, final estimates, and retained percentages shall be subject to controlling laws. 3.3 In addition to the requirements set forth in the Contract Documents, the Contractor shall maintain Project cost records by cost codes and shall contemporaneously segregate and separately record, at the time incurred, all costs (1) directly associated with each work activity, (2) directly or indirectly resulting from any event, occurrence, condition, or direction for which Contractor seeks an adjustment in Contract price Contract time, or related to any other Claim or protest. Any work performed for which Contractor intends to seek an adjustment in Contract Price or Contract Time, or related to any other Claim or protest, shall be recorded on the same day the work is performed and kept separate so as to distinguish it from Contract Work. 4. INDEPENDENT CONTRACTOR 4.1 It is the intention and understanding of the Parties that the Contractor shall be an independent contractor and that the City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. The Contractor shall not conduct itself as nor claim to be an officer or employee of the City. The Contractor shall pay all income and other taxes due. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. It is recognized that Contractor may or will be performing professional services during the Term for other parties; provided, however, that such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Nothing contained in this Contract shall create a contractual or direct relationship with or a cause of action in favor of a Subcontractor or third party against the City, or by the Contractor against the Engineer, or against any of their agents, employees, engineers, or consultants. 4.2 If the Contractor is a sole proprietorship or if this is a contract with an individual, the contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 5. INDEMNIFICATION 5.1 Contractor Indemnification. 5.1.1 The Contractor shall indemnify, defend, and hold the City, its elected officials, officers, employees, agents, consultants, and volunteers (collectively "the Indemnified Parties") harmless from any costs or losses, and pay and damages or judgments, related to any claim brought by any person employed in any capacity by the Contractor or subcontractor or supplier (of any tier) performing the Work, with respect to the payment of wages, salaries, or other compensation or benefits including but not limited to benefits such as medical, health, retirement, vacation, sick leave, etc. 5.1.2. To the fullest extent permitted by law, the Contractor shall defend, release, indemnify, and hold harmless the City and the Indemnified Parties for, from, and against any and all claims, demands, losses, costs, damages, suits, actions, expenses, fines, penalties, response costs, and liabilities (including costs and all attorney and expert fees and internal personnel costs of investigation) of whatsoever kind or nature to the extent arising from, resulting from, connected with, or incident to the Contractor's performance or failure to perform this Contract or the Work or its breach of this Contract; provided, however, that if the provisions of RCW 4.24.155 apply to the Work and any injuries to persons or property arising out of the performance of this Contract are caused by or result from the concurrent negligence of the Contractor or its subcontractors, agents, employees, or anyone for whom they are legally liable, and an Indemnified Party, the indemnification and defense obligations under this Section 5.1.2 apply only to the extent of the negligence of the Contractor, its subcontractors, agents, employees, and anyone for whom they are legally liable. 5.1.3 Contractor specifically assumes potential liability for actions brought by the Contractor's own employees or former employees against any Indemnified Party, and for that purpose Contractor waives any CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-14 RFB #XX-XXX CFW RFB VERSION 2020-JUN immunity that may be granted to it under the Washington State Industrial Insurance Act, Title 51 RCW. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. Provided, however, the Contractor's waiver of immunity by the provisions of this paragraph extends only to claims against the Contractor by any Indemnified party, and does not include, or extend to, any claims by the Contractor's employee directly against the Contractor. The Contractor recognizes that this waiver was specifically entered into. 5.2 Contractor Release. Any deviation, alteration, variation, addition, or omission in the Work by Contractor from the Contract Documents shall preclude Contractor from bringing any Claim or request for additional time or compensation on the basis of an alleged defect or error in the Contract Documents related to or arising, in any way, from that deviation, alteration, variation, addition, or omission. The Contractor further warrants that any alteration, variation, deletion, or omission fully complies with or exceeds all requirements of the Contract Documents and assumes all risk thereof. 5.3 Survival. The provisions of this Section shall (1) survive the expiration or termination of this Contract with respect to any event occurring prior to such expiration or termination, final payment hereunder, and any applicable statute of repose with respect to claims, fines, costs or damages brought or made against any Indemnified Party; (2) shall not be limited by RCW 4.16326(g); and (3) are in addition to any other rights or remedies which the City and/or any of the Indemnified Parties may have by law or under this Contract. 5.4 Offset. In the event of any claim or demand made against any Indemnified Party hereunder, the City may, in its sole discretion, reserve, retain or apply any monies due to the Contractor under the Contract or any other agreement or contract with the City for the purpose of resolving such claims; provided, however, that the City may, in the City's sole discretion, release such funds if the Contractor provides the City with adequate assurance of the protection of the City's and the other Indemnified Parties interests. 5.5 The Contractor shall ensure that each Subcontract includes a provision requiring each Subcontractor to indemnify and defend the City and the Indemnified Parties in the same manner, to the same extent, and for the same duration as Contractor agrees to indemnify and defend the City and the Indemnified Parties in this Section 5. 6. OWNERSHIP OF DOCUMENTS All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media, all finished or unfinished documents or material which may be produced or modified by Contractor while performing the Work, whether or not required to be furnished to the City, shall become the property of the City, shall be delivered to the City at its request, and may be used by the City without restriction. 7. PATENTS COPYRIGHTS AND RIGHTS IN DATA 7.1 Any patentable result or material suitable for copyright arising out of this Contract shall be owned by and made available to the City for public use, unless the City shall, in a specific case where it is legally permissible, determine that it is in the public interest that it not be so owned or available. 7.2 The Contractor agrees that the ownership of any plans, drawings, designs, specifications, computer programs, technical reports, operating manuals, calculations, notes and other work submitted or which is specified to be delivered under this Contract, whether or not complete (referred to in this subsection as "Subject Data"), is hereby irrevocably transferred and assigned to the City and shall be vested in the City or such other local, state or federal agency, if any, as may be provided by separate contract with the City. The Contractor shall execute and deliver such instruments and take such other action(s) as may be requested by the City to perfect or protect the City's rights to such Subject Data and work product, and to perfect the assignments and transfers contemplated in Sections 6 and 7. CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-15 RFB #XX-XXX CFW RFB VERSION 2020-JUN 7.3 All such Subject Data furnished by the Contractor pursuant to this Contract, other than documents exclusively for internal use by the City, shall carry such notations on the front cover or a title page (or in such case of maps, in the same block) as may be requested by the City. The Contractor shall also place their endorsement on all Subject Data furnished by them. All such identification details shall be subject to approval by the City prior to printing. 7.4 The Contractor shall ensure that substantially the foregoing paragraphs in Sections 6 and 7 are included in each subcontract for the work on the Project. 8. GENERAL PROVISIONS 8.1 Entire Contract. The Contract Documents contain all of the agreements of the Parties with respect to any matter covered or mentioned in this Contract and no prior agreements or understandings pertaining to any such matters shall be effective for any purpose. In entering into this Contract, neither party has relied upon any statement, estimate, forecast, projection, representation, warranty, action or agreement of the other party except for those expressly contained in the Contract Documents. 8.2 Documents. The documents incorporated by reference, as if fully set forth in this Contract, are the Advertisement for Bids, the Instructions to Bidders and Checklists, the Contractor's Bid Proposal (including all forms and supplemental information listed on the Bidders Checklist), the Contract Documents (including Project Plans, Specifications, and all Appendices, Amendments, and Supplemental Reports & Information), the Contract Provisions (including all forms and supplemental information listed on the Contract Checklist), the version of the Washington State Standard Specifications for Road, Bridge, and Municipal Construction identified herein, and any other documents provided to bidders and/or referenced in or referred to by the Contract Documents. 8.3 Modification. No provisions of this Contract, including this provision, may be amended or added to except by agreement in writing signed by the Parties or their respective successors in interest in accordance with the Contract Documents. 8.4 Change Orders. In addition to its rights under the Contract Documents, the City may unilaterally issue a Change Order at any time making changes within the general scope of the Contract, without invalidating the Contract and without providing notice to sureties. The City's issuance of a unilateral Change Order shall not be construed as a waiver of any rights afforded the City, including its right to reject a prior protest or request for change or Claim due to untimeliness or the Contractor's failure to fully comply with the requirements of the Contract Documents, or to void the unilateral Change Order due to unilateral mistake, misrepresentation, or fraud. 8.5 Total Cost Method / Claims. In no event shall a Total Cost Method or a modified Total Cost Method be used by the Contractor to calculate any adjustments to the Contract price. For the purpose of this provision, any cost method, or variety of cost methods, using the difference between the actual cost of the Work and the Bid or Contract price of the Work to calculate any additional compensation or money owed to the Contractor shall be considered a Total Cost Method. In addition, the City shall not be responsible for, and the Contractor shall not be entitled to, any compensation for unallowable costs. Unallowable costs include, but are not limited to: (i) interest or attorneys' fees, except as mandated by statute; (ii) Claim preparation or filing costs; (iii) the costs of preparing notices or protests; (iv) lost profits, lost income, or lost earnings; (v) costs for idle equipment when such equipment is not at the Site, has not been employed in the Work, or is not scheduled to be used at the Site; (vi) claims consulting costs; (vii) expert fees and costs; (viii) loss of other business; and/or (ix) any other special, consequential, expectancy, incidental, or indirect damages incurred by the Contractor, Subcontractors, or suppliers. 8.6 Warranties and Guarantees. In addition to the requirements of the Contract Documents, the Contractor warrants that all portions of the Work that will be covered by a manufacturer's or supplier's guarantee or warranty shall be performed in such a manner so as to preserve all rights under such guarantees or warranties. If the City attempts to enforce a claim based upon a manufacturer's or supplier's guarantee or warranty and such manufacturer or supplier refuses to honor such guarantee or warranty based, in whole or in CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-16 RFB #XX-XXX CFW RFB VERSION 2020-JUN part, on a claim of defective installation by the Contractor or a Subcontractor, the Contractor shall be responsible for any resulting loss or damage, and repairs, incurred by the City as a result of the manufacturer's or supplier's refusal to honor such guarantee or warranty. This obligation survives termination of this Contract. 8.7 Rill Force and Effect. Any provision of this Contract, which is declared invalid, void or illegal, shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. 8.8 Assignment. The Contractor shall not transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the City. In the event the City consents to any such assignment or transfer, such consent shall in no way release the Contractor from any of its obligations or liabilities under this Contract. 8.9 Successors In Interest. Subject to the preceding Subsection, this Contract shall be binding upon and inure to the benefit of the Parties' successors in interest, heirs and assigns. 8.10 Time Limitation and Venue. For the convenience of the parties to the Contract it is mutually agreed by the parties that any claims, causes of action, or disputes which the Contractor has against the City arising from the Contract shall be brought within the following time period: (i) 180 calendar days from the date of Substantial Completion for those claims, causes of action, or disputes arising prior to the date of Substantial Completion, and (ii) 180 calendar days from the date of Final Acceptance of the Contract by the City for those claims, causes of action, or dispute arising after the date of Substantial Completion. It is further agreed that the venue for any claim, cause of action, or dispute related to this Contract shall be King County, Washington, which shall have exclusive jurisdiction over any such case, controversy, or dispute. The parties understand and agree that the Contractor's failure to bring suit within the time period provided, shall be a complete bar to any such claims or causes of action. It is further mutually agreed by the parties that when any claims, causes of action, or disputes which the Contractor asserts against the City arising from the Contract are filed with the City or initiated in court, the Contractor shall permit the City to have timely access to any records deemed necessary by the City to assist in evaluating the claims, action, or dispute. 8.11 No Waiver. Failure of the City to declare any breach or default immediately upon occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. 8.12 Sole Authority/Discretion/Judcirnent. Where the Contract Documents provide the City or its Engineer with "sole" authority, discretion, or judgment, such authority, discretion, or judgment shall be considered unconditional and absolute. 8.13 Governing Law. This Contract shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. 8.14 AutharitV. Each individual executing this Contract on behalf of the City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Contract on behalf of the Contractor or City. 8.15 Pfoieect Manager. The Project Manager is the City's representative who directly supervises the engineering and administration of a construction Contract. The Project Manager's authorities, duties, and responsibilities are limited to those specifically identified in the Contract Documents. Designation of an individual or entity as the Porject Manager for the Project is solely to identify the representative of the City as the entity to act as the Project Manager as described in the Contract Documents. Using the term "engineer" does not imply that such entity or person is a licensed professional engineer or an engineering company and does not import CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-17 RFB #XX-XXX CFW RFB VERSION 2020-JUN any additional obligations upon the actions of the Engineer that may govern licensed professional engineers when performing engineering services. The Project Manager for this Project is designated as: Derreck Presnell, Parks & Facilities Manager 8.16 Notices. Any notices required to be given to Contractor or to the Engineer shall be delivered to the Parties at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth herein. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. CONTRACTOR: Company Attn: Individual to receive notices Street Address City, State, Zip ENGINEER: City of Federal Way Attn: Derreck Presnell 33325 8th Ave S Federal Way, WA 98003 8.17 Cautions. The respective captions of the Sections of this Contract are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect in any respect any of the provisions of this Contract. 8.18 Performance. Time is of the essence of this Contract and each and all of its provisions in which performance is a factor. Adherence to completion dates is essential to the Contractor's performance of this Contract. 8.19 Compliance with Ethics Code. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation and/or performance of this Contract, this Contract may be rendered null and void, at the City's option. 9. PERFORMANCE/PAYMENT BOND Pursuant to RCW 39.08.010, the Contractor's payment and performance bonds must be conditioned upon: (i) faithful performance of all of the provisions of the Contract, including warranty obligations; (ii) the payment of all laborers, mechanics, Subcontractors, and Suppliers, and all persons who supply such persons with provisions or supplies in carrying out the Work; and (iii) payment of any taxes, liabilities, increases, or penalties incurred on the Project under Titles 50, 51, and 82 RCW which may be due on (a) projects referred to in RCW 60.28.011(1)(b), and (b) projects for which the bond is conditioned on the payment of such taxes, liabilities, increases, or penalties. Contractor's obligations under this Contract shall not be limited to the dollar amount of the bond. CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-18 RFB #XX-XXX CFW RFB VERSION 2020-JUN DATED the day and year set forth above. CITY OF FEDERAL WAY: Jim Ferrell, Mayor 33325 8th Avenue South Federal Way, WA 98003-6325 ATTEST: Stephanie Courtney, CMC, City Clerk APPROVED AS TO FORM: J. Ryan Call, City Attorney NOTARY OF CONTRACTOR'S SIGNATURE: STATE OF WASHINGTON ) ) ss. COUNTY OF ) CONTRACTOR: Signature of Authorized Individual Printed Name of Authorized Individual Street Address City, State, Zip On this day personally appeared before me , to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of 20 (typed/printed name of notary) Notary Public in and for the State of Washington. My commission expires CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-19 RFB #XX-XXX CFW RFB VERSION 2020-JUN PROJECT NUMBER SAMPLE CONTRACT CHANGE ORDER AGREEMENT NUMBER PROJECT TITLE CHANGE ORDER NUMBER SUMMARY OF PROPOSED CHANGES: This Change Order covers the work changes summarized below: The time provided for completion in the Contract is EFFECTIVE DATE CONTRACTOR ❑ Unchanged ❑ Increased by_ Working Day(s) ❑ Decreased by Working Day(s) This Document shall become an Amendment to the Contract and all provisions of the Contract not amended herein will apply to this Change Order. Will this change affect expiration or extent of Insurance coverage? ❑ Yes ❑ No If "Yes" Will the Policies Be Extended? ❑ Yes ❑ No MODIFICATIONS TO UNIT PRICES: PREVIOUS REVISED ITEM NO. ITEM QTY UNIT PRICE UNIT PRICE ADD OR DELETE THESE ITEMS ARE APPROXIMATE OR ESTIMATED QUANTITIES INVOLVED IN THIS CHANGE: ITEM NO. ITEM QTY UNIT PRICE ADD OR DELETE TOTAL NET CONTRACT: DEPARTMENT RECAP TO DATE: INCREASE$ ORIGINAL CONTRACT AMOUNT $, PREVIOUS CHANGE ORDERS $. THIS CHANGE ORDER $. NEW CONTRACT AMOUNT $, DECREASE $ STATEMENT: Payment for the above work will be in accordance with applicable portions of the standard specifications, and with the understanding that all materials, workmanship and measurements shall be in accordance with the provisions of the standard specifications, the contract plans, and the special provisions governing the types of CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-20 RFB #XX-XXX CFW RFB VERSION 2020-JUN construction. The execution of this Change Order shall constitute full satisfaction and a waiver of any and all claims by the Contractor arising out of, or relating in any way to, the Work identified, to be performed, or deleted pursuant to Change Order except as specifically described in this Change Order. CONTRACTOR'S SIGNATURE DATE PUBLIC WORKS DIRECTOR DATE Contract Change Order provided for Contractor's reference. Change orders executed during the project will use this form. CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-21 RFB #XX-XXX CFW RFB VERSION 2020-JUN CERTIFICATE OF INSURANCE Contractor's Certificate of Insurance to be inserted here during Contract Execution CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-22 RFB #XX-XXX CFW RFB VERSION 2020-JUN PERFORMANCE AND PAYMENT BOND ROOFING REPLACEMENT SAGHALIE CHASES & STEEL LAKE ANNEX BARN The City of Federal Way ("City') has awarded to ("Principal"), a contract for the construction of the above referenced project, and said Principal is required to furnish a bond for performance of all obligations under the Contract and for payment in accord with Chapter 39.08 Revised Code of Washington (RCW) and (where applicable) Chapter 60.28 RCW. The Principal, and ("Surety"), a corporation organized under the laws of the State of and licensed to do business in the State of Washington as surety and named in the current list of "Surety Companies Acceptable in Federal Bonds" as published in the Federal Register by the Audit Staff Bureau of Accounts, U.S. Treasury Dept., are jointly and severally held and firmly bound to the City of Federal Way, in the sum of US Dollars ($ ] Total Contract Amount, subject to the provisions herein. This bond shall become null and void, if and when the Principal, its heirs, executors, administrators, successors, or assigns shall: 1) Well and faithfully perform all of the Principal's obligations under the Contract and fulfill all terms and conditions of all duly authorized modifications, additions, and changes to said Contract that may hereafter be made, at the time and in the manner therein specified; and if such performance obligations have not been fulfilled, this bond shall remain in force and effect; and 2) Pay all persons in accordance with Chapters 39.08, 39.12, and 60.28 RCW including all workers, laborers, mechanics, subcontractors, and materialmen, and all person who shall supply such contractor or subcontractor with provisions and supplies for the carrying on of such work, and all taxes incurred on said Contract under Titles 50 and 51 RCW and all taxes imposed on the Principal under Title 82 RCW; and if such payment obligations have not been fulfilled, this bond shall remain in full force and effect. The Surety for value received agrees that no change, extension of time, alteration or addition to the terms of the Contract, the specifications accompanying the Contract, or to the work to be performed under the Contract shall in any way affect its obligation on this bond, and waives notice of any change, extension of time, alteration or addition to the terms of the Contract or the work performed. The Surety agrees that modifications and changes to the terms and conditions of the Contract that increase the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this bond and notice to Surety is not required for such increased obligation. This bond shall be signed by duly authorized officers and will only be accepted if accompanied by a fully executed, original power of attorney for the office executing on behalf of the surety. PRINCIPAL: SURETY: Principal Signature Date Printed Name Title Surety Signature Date Printed Name Title CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-23 RFB #XX-XXX CFW RFB VERSION 2020-JUN BOND NO.: APPROVED AS TO FORM: LOCAL OFFICE/AGENT OF SURETY: Name Street Address City, State, Zip Telephone J. Ryan Call, City Attorney CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-24 RFB #XX-XXX CFW RFB VERSION 2020-JUN CONTRACTOR'S RETAINAGE OPTION IDENTIFICATION AND DESCRIPTION Project Title: die Contractor: GENERAL REQUIREMENTS 1. In accordance with applicable State Statutes, a contract retainage not to exceed five percent of the moneys earned by the contractor will be reserved by the City. 2. All investments selected are subject to City approval. 3. The final disposition of the contract retainage will be made in accordance with applicable State Statutes. CONTRACTOR'S INSTRUCTIONS Pursuant to RCW 60.28.011, 1 hereby notify the City of Federal Way of my instructions for the retainage withheld under the terms of this contract: 0 Option 1: Retained in a fund by the City of Federal Way. No interest will be paid to the contractor. 0 Option 2: Deposited in an interest bearing account in a bank, mutual savings bank, or savings and loan association. Interest paid to the contractor. Contractor shall have the bank (or other) execute a separate "City of Federal Way Retainage Bank Acceptance Agreement" upon contract award. The City will provide the agreement to the Contractor if this option is selected. 0 Option 3: Placed in escrow with a bank or trust company. Contractor shall execute, and have escrow account holder execute a separate "City of Federal Way Construction Retainage Escrow Agreement" upon contract award. The City will provide the agreement to the Contractor if this option is selected. All investments are subject to City approval. The cost of the investment program, and risk thereof, is to be borne entirely by the contractor. 0 Option 4: Contractor shall submit a "Retainage Bond" on City -provided form included in these Contract Documents. Contractor Signature CITY OF FEDERAL WAY Date ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-25 RFB #XX-XXX CFW RFB VERSION 2020-JUN RETAINAGE BOND TO CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Chases & Steel Lake Annex Barn KNOW ALL PERSONS BY THESE PRESENTS that we, the undersigned, as principal ("Principal'), and a Corporation organized and existing under the laws of the State of as a surety Corporation, and qualified under the laws of the State of Washington to become surety upon bonds of Contractors with Municipal Corporations, as surety ("Surety"), are jointly and severally held and firmly bonded to the City of Federal Way ("City") in the penal sum of: ($ ) for the payment of which sum we bind ourselves and our successors, heirs, administrators or personal representatives, as the case may be. A. This obligation is entered into in pursuant to the statutes of the State of Washington and the ordinances, regulations, standards and policies of the City, as now existing or hereafter amended or adopted. B. Pursuant to proper authorization, the Mayor is authorized to enter into a certain contract with the Principal, providing for the above -referenced Project, which contract is incorporated herein by this reference ("Contract"), and C. Pursuant to State law, Chapter 60.28 RCW, the City is required to reserve from the monies earned by the Principal pursuant to the contract, a sum not to exceed five percent (5%), said sum to be retained by the City as a trust fund for the protection and payment of any person or persons, mechanic, subcontractor or material men who shall perform any labor upon such contract or the doing of such work, and all persons who shall supply such person or persons or subcontractors with provisions and supplies for the carrying on of such work, and the State with the respect to taxes imposed pursuant to Title 82 RCW which may be due from said Principal. Every person performing labor or furnishing supplies towards completion of said improvement or work shall have a lien on said monies so reserved, provided that such notice of the lien of such claimant shall be given in the manner and within the time provided in RCW 39.08.030 as now existing and in accordance with any amendments that may hereafter be provided thereto; and D. State law further provides that with the consent of the City, the Principal may submit a bond for all or any portion of the amount of funds retained by the public body in a form acceptable to the public body conditioned upon such bond any proceeds therefrom being made subject to all claims and liens and in the same manner and priority as set forth retained percentages pursuant to Chapter 60.28 RCW; and E. The Principal has accepted, or is about to accept, the Contract, and undertake to perform the work therein provided for in the manner and within the time set forth, for the amount of $ ; and F. The City is prepared to release any required retainage money previously paid by the Principal prior to acceptance and successful operation and fulfillment of all other terms of said contract upon being indemnified by these presents, NOW, THEREFORE, if the Principal shall perform all the provisions of the Contract in the manner and within the time period prescribed by the City, or within such extensions of time as may be granted under the Contract, and shall pay all laborers, mechanics, subcontractors and material men or women, and all persons who shall supply the Principal or subcontractors with provisions and supplies for the carrying on of said work, and if the Principal shall pay to the State all taxes imposed pursuant to Title 82 RCW which may be due from such Principal as a result of this contract then and in the event this obligation shall be void; but otherwise it shall be and remain in full force and effect. And the Surety, for value received, hereby further stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-26 RFB #XX-XXX CFW RFB VERSION 2020-JUN waive notice of any change, extension of time, alterations or additions to the terms of the Contract or to the Work. The Surety hereby agrees that modifications and changes may be made in the terms and provisions of the Contract without notice to Surety, and any such modifications or changes increasing the total amount to be paid the Principal shall automatically increase the obligation of the Surety on this Retainage Bond in a like amount, such increase, however, not to exceed twenty-five percent (25%) of the original amount of this bond without consent of the Surety. Within forty-five (45) days of receiving notice that the Principal has defaulted on all or part of the terms of the Contract, the Surety shall make written commitment to the City that it will either: (a) cure the default itself within a reasonable time period, or (b) tender to the City, the amount necessary for the City to remedy the default, including legal fees incurred by the City, or (c) in the event that Surety's evaluation of the dispute is not complete or in the event the Surety disputes the City's claim of default, the Surety shall notify the City of its finding and its intent, if any, to interplead. The Surety shall then fulfill its obligations under this bond, according to the option it has elected. Should Surety elect option (a) to cure the default, the penal sum of the Bond shall be reduced in an amount equal to the costs actually incurred by the Surety in curing the default. If the Surety elects option (b), then upon completion of the necessary work, the City shall notify the Surety of its actual costs. The City shall return, without interest, any overpayment made by the Surety and the Surety shall pay to the City any actual costs which exceed the City estimate, limited to the bond amount. Should the Surety elect option (c), the Parties shall first complete participation in mediation, described in the below paragraph, prior to any interplead action. In the event a dispute should arise between the Parties to this Bond with respect to the City's declaration of default by the Principal, the Parties agree to participate in at least four hours of mediation to resolve said dispute. The Parties shall proportionately share in the cost of the mediation. The mediation shall be administered by Judicial Dispute Resolution, LLC, 1425 Fourth Avenue, Suite 300, Seattle, Washington 98101. The Surety shall not interplead prior to completion of the mediation. The parties have executed this instrument under their separate seals this day of . 20, the name and corporate seal of each corporate party hereto affixed, and these presents duly signed by its undersigned representatives pursuant to authority of its governing body. CORPORATE SEAL: CORPORATE SEAL: PRINCIPAL: By: _ - Title: Address: SURETY: By: Attorney -in -Fact (Attach Power of Attorney) Title: Address: CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-27 RFB #XX-XXX CFW RFB VERSION 2020-JUN CERTIFICATES AS TO CORPORATE SEAL I hereby certify that I am the (Assistant) Secretary of the Corporation named as Principal in the within bond; that who signed the said bond on behalf of the Principal, was of said Corporation; that I know his or her signature thereto is genuine, and that said bond was duly signed, sealed, and attested for and in behalf of said Corporation by authority of its governing body. Secretary of Principal I hereby certify that I am the (Assistant) Secretary of the Corporation named as Surety in the within bond; that who signed the said bond on behalf of the Surety, was of the said Corporation; that I know his or her signature thereto is genuine, and that said bond was duly signed, sealed, and attested for and in behalf of said Corporation by authority of its governing body. Secretary of Surety APPROVED AS TO FORM: J. Ryan Call, City Attorney CITY OF FEDERAL WAY ROOFING REPLACEMENT — Saghalie Restroom Buildings & Steel Lake Annex Barn RFB-28 RFB #XX-XXX CFW RFB VERSION 2020-JUN COUNCIL MEETING DATE: July 20, 2021 ITEM #:_ `' d CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CELEBRATION SOFTBALL COMPLEX 2022 RFP POLICY QUESTION: Should the City Council authorize staff to solicit proposals (RFP) for the operation of sports leagues annually Monday through Friday at the Celebration Park Softball Complex? COMMITTEE: PRHSPSC MEETING DATE: July 13, 2021 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Cody Geddes, Recreation Manager DEPT: Parks Attachments: 1. Staff Report 2. Celebration Softball Complex 2022 RFP Options Considered: 1. Approve the proposed Celebration Softball Complex 2022 RFP. 2. Do not approve the proposed agreement and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: ~% j DIRECTOR APPROVAL: 7 [ 2-0� C=AtteiC au ii nitial117atc Initial/Date Initial/Date COMMITTEE RECOMMENDATION: "I move to forward the proposed Celebration Park Softball Complex 2022 RFP to the July 20, 2021 consent agenda for approval. " 5 Fes~ ►��,.r5r�� Committee Chair ee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed Celebration Softball Complex 2022 RFP. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: June 23, 2021 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Cody Geddes, Recreation Manager SUBJECT: Celebration Softball Complex 2022 RFP Financial Impacts: The revenue to the City for the Celebration Park RFP is estimated to be a minimum of $32,000 and will be credited to the Parks Department — Recreation Budget. The revenue from this RFP will be replacing current revenues from our Adult Softball leagues. This will also save between $18,000-$25,000 in expenditures. We will not be paying for umpires, league supervisor, balls, trophies, and t-shirts that come along with running a league. Contracting this out will also reduce the amount of staff time spent on softball leagues; marketing, phone calls with teams, league organization, hiring staff and umpires, tracking league standings, and ordering supplies. Backsryund Information: The City of Federal Way has a long history or running successful softball leagues. Consistent with the national trend, since 2008 the City has experienced a slow decline in participation in our softball leagues. In 2021, we were only able to run one league night a week and had 12 teams. We did not garner enough interest for Monday Senior League or Sunday COED league. We have been fortunate to have some youth fastpitch and baseball teams rent field space from us at Celebration Park, but we have not been able to recoup the revenue we have lost over the years to the decline in adult softball. The Recreation department would like to put out an RFP for the Celebration Softball Complex. We are hoping to turn it over to an organization that runs competitive youth leagues and adult softball. The goal would be to recoup our revenue, cut expenses and bring in teams from around the area to showcase our park, and bring new families to our community throughout the week. We would not be allowing recreational leagues that compete with our local agencies. These would be regional youth select leagues and adult leagues. Cody Geddes Recreation Manager Rev. 7/18 II CITY OF FEDERAL WAY REQUEST FOR PROPOSAL PURPOSE OF REQUEST. The City of Federal Way ("City") is requesting proposals for the purpose of providing Adult and Youth Leagues to the citizens in and surrounding Federal Way including three seasons/sessions of Adult recreational softball. The contractor will have the flexibility to schedule adult and youth baseball and softball. One night Tuesday - Thursday must be dedicated to adult softball. All games will be played at the Celebration complex located at 1095 S 324th, WA 98003. The City's needs are outlined in the following Request for Proposal ("RFP"). TIME SCHEDULE. The City will follow the following timetable: Issue RFP Deadline for Submittal of Proposals Preliminary Selection of Firm Notify Firm Chosen III. INSTRUCTIONS TO PROPOSERS. A. All proposals should be sent to: City Hall Attn: Jennifer Pettie, Finance Department 33325 8th Ave S Federal Way, WA 98003-6325 Jennifer.pettie@cityoffederalway.com July 23, 2021 August 20, 2021 August 23, 2021 August 24, 2021 B. If submitted on paper, all proposals must be in a sealed envelope and clearly labeled in the lower left-hand corner. If submitted by email, all proposals must be clearly labeled in the subject line. The label shall identify the contents as "RFP Celebration Softball Complex." C. All proposals must be received by the Deadline for Submittal of Proposals detailed in II. Time Schedule, at which time they will be opened. Three (3) copies of the proposal must be presented. Faxed or telephone proposals will not be accepted. D. Proposals should be prepared simply and economically, providing a straight forward, concise description of provider capabilities to satisfy the requirements of the request. Special bindings, colored displays, promotional materials, etc. are not - 1- Rev. 10/ 19 desired. Emphasis should be on completeness and clarity of content. Use of recycled paper for requests and any printed or photocopied material created pursuant to a contract with the City is desirable whenever practicable. Use of both sides of paper sheets for any submittals to the City is desirable whenever practicable. E. Cody Geddes, Recreation Manager or representative will notify the firm selected by the date stated in II. Time Schedule. F. All proposals must include the following information: • The names of individuals from those firms who will be working on the project and their areas of responsibility • Specific experience of individuals relative to the proposed project. • Completed Attachment A • One year of prior experience running and managing all aspects of an Adult or Youth League. o Include references for verification — Name, E-Mail Address, and Phone Number. • A proposed comprehensive league structure and format to include: o Season Length o Game Count per session o Number of fields needed March -October o Estimated participation(Team Count) o Session Dates ■ Days ■ Times • A proposed outline of leagues financials o Fee structure o Cost per team o Cost per participant • Marketing plan/outreach • Umpire/Officials plan • Data Sharing plan between contractor and agency o Team information and contact lists. (will only be used in the event of a weather or other possible cancellation - 2- Rev. 10/19 IV. SELECTION CRITERIA. Factor Weight Given 1. Responsiveness of the written proposal to the purpose and scope of service. 35% 2. Compensation to City 30% 3. Ability and history of successfully completing contracts of this type, meeting projected deadlines and experience in similar work. 35% Total Criteria Weight 100% Each proposal will be independently evaluated on factors one through four. V. TERMS AND CONDITIONS. A. The City reserves the right to reject any and all proposals, and to waive minor irregularities in any proposal. B. The City reserves the right to request clarification of information submitted, and to request additional information from any proposer. C. The City reserves the right to award any contract to the next most qualified contractor, if the successful contractor does not execute a contract within thirty (30) days after the award of the proposal. D. Any proposal may be withdrawn up until the date and time set above for opening of the proposals. Any proposal not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to sell to the City, the services described in the attached specifications, or until one or more of the proposals have been approved by the City administration, whichever occurs first. E. The contract resulting from acceptance of a proposal by the City shall be in a form supplied or approved by the City, and shall reflect the specifications in this RFP. A copy of the contract is available for review and shall include requirements to comply with ADA, Civil Rights Act, and EEO requirements. The City reserves the right to reject any proposed agreement or contract that does not conform to the - 3- Rev. 10/19 specifications contained in this RFP, and which is not approved by the City Attorney's office. F. The City, as a recipient of federal funding, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. G. The City shall not be responsible for any costs incurred by the firm in preparing, submitting or presenting its response to the RFP. VI. SCOPE OF SERVICES. BACKGROUND: • The population in the City of Federal Way service area is estimated to be approximately 100,000. • We currently have a strong little league program within the City of Federal Way and have no desire to compete with recreational youth baseball or softball programs. • From the opening of Celebration Park until 2008, adult softball leagues were full with 16 teams per night Monday -Thursday. We have seen a slow decline in those numbers over the last 12 years. In 2019 we had a total of 39 teams across all leagues. • Current League fees are $800 plus tax for a seven -week double header league, plus playoffs for the top four teams. We run two seasons. • Adult Softball seasons typically run in two sessions, March 1 — July 4 and July 5 — October 31. CITY OF FEDERAL WAY Will Do or Provide the Following: • Schedule facilities for Contractors leagues. • Schedule/offer Contractor with access to four softball fields at Celebration Complex between 4pm-IIpm on Monday -Friday, beginning the second week of March and ending the third Friday in October. A total number of 960 hours will be included in annual contract amount. If additional field time is needed, usage can be negotiated at a rate of $15 per hour per field. • Allow Contractor to use and access City of Federal Way Team Sideline Scheduling Software by creating an administration account for Contractor • Have a detailed description of agreed upon Contractor leagues on City of Federal Way sports page/adult sports page along with hyperlink on City of Federal Way website that connects an individual to Contractor registration page. • Provide Contractor 48 hours' notice of cancellation or schedule changes (weather - 4- Rev. 10/ 19 permitting). • Provide a facility for all participants, including, at each game: o Playing surface will be groomed and maintained at current City of Federal Way standards for all leagues o Ensure that First Aid kits are available and stocked with proper medical supplies as required by WAC Guidelines (posted in each kit). • City of Federal Way will communicate with City of Federal Way staff and fields crews for all field needs and use. RESPONSIBILITES OF THE CONTRACTOR: • Collect all registrations and liability forms necessary to meet Contractor and City of Federal Way requirements; provide forms to City of Federal Way when requested. o A -Registration Form o B - Liability Form o All Forms must be kept for a minimum of 7 years. Forms may be kept on City of Federal Way site if needed. • Schedule, facilitate and operate at least one City of Federal Way Adult Softball program Tuesday -Thursday. (Preferred Thursday as current league is on Thursday) ■ Schedule, facilitate, and operate select youth baseball or softball leagues. • Contractor will provide onsite staff/game facilitator during all games. • Provide City of Federal Way with evidence that Contractor has the required liability insurance naming City of Federal Way as an additional insured with limits no less than $1 million for each occurrence and $2 million aggregate on an "as occur" basis • Provide City of Federal Way with a list of the names of all current players in the Contractor's leagues operated on City of Federal Way facilities. ■ Provide City of Federal Way 48 hours' notice of cancellation or schedule changes (weather permitting). + Contact City of Federal Way designated point of contact within 2 hours in the event of any incident, accident or injury. Continue efforts to make contact until contact is made. • Scheduling of fields must be received by each Thursday before the following week. • May use Team Sideline for all game scheduling. If an alternative scheduling platform is used, Contractor must allow City of Federal Way to have viewing access. • Provide staff who possess current CPR and First Aid certification at all games. • Provide umpires for all games held within the league. • Administer and measure customer satisfaction of league and staff. • Assessment of all programs, participants, contractor and staff will occur at the conclusion of each session. + Contractor will provide and pay for all advertisement and promotional materials for all Contractor's leagues. • Ensure all participants abide by City of Federal Way code of conduct and participant/spectator rules. • Contractor will produce a summary report at the end of the season, which will include attendance, games, number of people served, as well as survey results, as well as success and opportunities for improvement (if applicable). - 5- Rev. 10/19 TERM OF AGREEMENT: • 24 months, with option to renew for one term of 24 months, pending potential for re- negotiation and mutual acceptance of terms. Evaluation will be made at the end of each season to assess completion of deliverables; see attached criteria for success. MEASURABLE OBJECTIVES: Surveys will be conducted at the end of each season to measure program objectives, with a target goal of 78% or greater responding "agree" or "strongly agree" to the following statements • The overall program delivery provided a satisfactory experience. • I had fun while being part of this league. • Staff provided a welcoming and helpful environment for all participants entering the facilities. • Umpires were knowledgeable/experienced and created a safe and fun environment. • The value I received from the experience was aligned with the price point. • Staff treated participants with respect and administered rules fairly. • Expectations of rules for league play were explained or given prior to the beginning of the season. • Teams were placed within appropriate division based on skill level. • Marketing efforts were tailored to meet my needs and the registration process was clear and easy. • I would recommend playing in this league to my friends or neighbors. • I would register again for this league. VII. COMPENSATION. A. Please present detailed information of your proposed fee schedule for the specifications outlined in this RFP and for any variation for non -routine services, inclusive of Washington state sales tax and any other applicable governmental charges. Please provide specifics as to the total compensation expected to be returned to the City for each season. The City expects a minimum return of $32,000/year. B. Installment payments shall be made to the City on a bi-monthly basis. VIII. PUBLICATION. Name of Publication: GAlawforms\RequestforProposals Rev. 10/19 Dates: - 6- Rev. 10/19 ATTACHMENT A Proposal Questionnaire Celebration Park Athletic Facility — SOFTBALL COMPLEX 1095 South 324th, Federal Way, Washington 1. Proposed Season rent to be paid to the City (minimum $32,000) 2. Is provider able to provide insurance with a minimum $1,000,000 Aggregate and $2,000,000 per incident insurance? YES / NO 3. Is provider able to name City of Federal Way as additionally insured? YES / NO 4. How many years of experience does provider have running and managing all aspects of an adult or youth league? 5. Complete table below, additional details should be attached on a separate sheet of paper Request Season Length Game Count Per Session Number of fields needed March -October Estimated Participation (Team Count) Season Dates (Days/Times) Fee Structure Cost Per Team Cost Per Participant 6. If there are any additional details to be provided as part of this RFP, please include on separate sheet of paper Signature of bidder/date Printed name of bidder and organization - 7- Rev. 10/19 COUNCIL MEETING DATE: July 20, 2021 ITEM #: 5 e CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SW DASH POINT RD & 47TH AVE SW COMPACT ROUNDABOUT — BID AWARD POLICY QUESTION: Should City Council award the SW Dash Point Rd & 47" Ave SW Compact Roundabout project to the lowest responsive, responsible bidder? COMMITTEE: LUTC MEETING DATE: July 12, 2021 CATEGORY: N Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Christine Mullen, P.E., Senior Ca ital En ineeffw' DEPT: Public Works Attachments: Staff Report & Bid Tabulation Options Considered: 1. Award the SW Dash Point Rd & 471" Ave SW Compact Roundabout project to Sound Pacific Construction, LLC, the lowest responsive, responsible bidder, in the amount of $1,057,128.00 and approve a ten percent contingency of $105,712.80, for a total amount of $1,162,840.80, and authorize the transfer of $168,907.80 from the Transportation Capital Fund (306 Fund) to the SW Dash Point Rd & 47' Ave SW Compact Roundabout project (Project #36217) and authorize the Mayor to execute the contract. 2. Reject all bids for the SW Dash Point Rd & 47" Ave SW Compact Roundabout project and direct staff to rebid the vroiect and return to Committee for further action. MAYOR'S RECOf wN- DWON: Option 1. MAYOR APPROVAL: t.y DIRECTOR APPROVAL:. �t -1 1 [ 2l 11 initial/Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the July 20, 2021 City Council consent agenda for approval. 0 Gre . ommittee Chair M in Moore, Co ittee Member Hoang Tran, Committeeee Member PROPOSED 'COUNCIL MOTION: `I move to authorize staff to award the SW Dash Point Rd & 47` Ave SW Compact Roundabout project to Sound Pacific Construction, LLC, the lowest responsive, responsible bidder, in the amount of $1, 057,128.00 and approve a ten percent contingency of $105, 712.80, for a total amount of $1,162,840.80, and authorize a transfer of $168,907.80 from the Transportation Capital Fund (306 Fund) to the SW Dash Point Rd & 47`" Ave SW Compact Roundabout project (Project #36217) and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 12, 2021 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor /f /' FROM: E.J. Walsh, P.E., Public Works Director L41 " Christine Mullen, P.E., Senior Capital Engineer9'VVL, SUBJECT: SW Dash Point Rd & 47`h Ave SW Compact Roundabout — Bid Award Financial Impacts: $15,000 of the cost to the City for the SW Dash Point Rd & 47`h Ave SW Compact Roundabout project was included within the approved budget under capital project #36217. An additional $168,907.80 is recommended to be transferred to the project from the Transportation Capital Fund (306 fund). Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: Four bids were received and opened on June 11, 2021 for the SW Dash Point Rd & 471h Ave SW Compact Roundabout project. Please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Sound Pacific Construction, LLC with a total bid of $1,057,128.00. Estimated Expenditures: Design $ 212,195.00 Right -of -Way $ 0.00 2021 Construction Cost $ 1,057,128.00 10% Contingency $ 105,712.80 Construction Management $ 178,500.00 Total Project Costs $ 1,553,535.80 Available Funding: City — Misc./Transfer $ 15,000.00 City - Transportation Capital Fund (306 Fund) *requested* $ 168,907.80 Federal HSIP Grant $ 1,105,400.00 Additional Federal HSIP Grant Funds *pending* $ 264,228.00 Total Project Funds $ 1,553,535.80 Rev. 6/2020 SW DASH POINT RD & 47TH AVE SW COMPACT ROUNDABOUT PROJECT#36217 BID OPENING DATE JUNE 11, 2021 Bidder Name---> Location - -------- > Bid #1 SOUND PACIFIC CONSTRUCTION Gig Harbor, WA Bid #2 ACTIVE CONSTRUCTION, INC. Puyallup, WA Bid #3 R.W. SCOTT Auburn, WA Bid #4 NORTHWEST CASCADE Puyallup, WA Engineers Estimate DKS, Inc. BID SCHEDULE A: ROADWAY IMPROVEMENTS - S DASH PT RD SIDEWALK PROJECT Item Bid Item Description Unit I Plan I Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 MINOR CHANGE FA 1 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 2 ROADWAY SURVEYING LS 1 $ 12,000.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 $ 5,000.00 $ 5,000.00 $ 17,000.00 $ 17,000.00 $10,000.00 $ 10,000.00 3 STRUCTURE SURVEYING LS 1 $ 2,300.00 $ 2,300.00 $ 2,000.00 $ 2,000.00 $ 5,000.00 $ 5,000.00 $ 2,400.00 $ 2,400.00 $1,000.00 $ 11000.00 4 AS -BUILT SURVEY & RECORD DRAWINGS LS 1 $ 2,600.00 $ 2,600.00 $ 2,800.00 $ 2,800.00 $ 5,000.00 $ 5,000.00 $ 2,800.00 $ 2,800.00 $2,600.00 $ 2,600.00 5 SPCC PLAN LS 1 $ 1,000.00 $ 1,000.00 $ 150.00 $ 150.00 $ 1,500.00 $ 1,500.00 $ 375.00 $ 375.00 $1,000.00 $ 11000.00 6 MOBILIZATION LS 1 $ 90,000.00 $ 90,000.00 $ 99,023.00 $ 99,023.00 $ 103,000.00 $ 103,000.00 $ 133,000.00 $ 133,000.00 $58,000.00 $ 58,000.00 7 TRAFFIC CONTROL SUPERVISOR LS 1 $ 55,000.00 $ 55,000.00 $ 8,000.00 $ 8,000.00 $ 24,000.00 $ 24,000.00 $ 105,000.00 $ 105,000.00 $5,000.00 $ 5,000.00 8 FLAGGERS HR 1200 $ 75.00 $ 90,000.00 $ 77.00 $ 92,400.00 $ 65.00 $ 78,000.00 $ 86.00 $ 103,200.00 $60.00 $ 72,000.00 9 CONSTRUCTION SIGN CLASS A SF 91 $ 28.00 $ 2,548.00 $ 36.00 $ 3,276.00 $ 20.00 $ 1,820.00 $ 36.00 $ 3,276.00 $20.00 $ 1,820.00 10 OTHER TRAFFIC CONTROL LABOR HR 120 $ 80.00 $ 9,600.00 $ 71.00 $ 8,620.00 $ 65.00 $ 7,800.00 $ 86.00 $ 10,320.00 $60.00 $ 7,200.00 11 CONTRACTOR PROVIDED UNIFORMED POLICE OFFICER HR 24 $ 140.00 $ 3,360.00 $ 200.00 $ 4,800.00 $ 100.00 $ 2,400.00 $ 105.00 $ 2,520.00 $80.00 $ 1,920.00 12 PORTABLE CHANGEABLE MESSAGE SIGN HR 1200 $ 12.00 $ 14,400.00 $ 4.00 $ 4,800.00 $ 5.00 $ 6,000.00 $ 10.00 $ 12,000.00 $5.00 $ 6,000.00 13 OTHER TEMPORARY TRAFFIC CONTROL LS 1 $ 6,000.00 $ 6,000.00 $ 2,000.00 $ 2,000.00 $ 15,000.00 $ 15,000.00 $ 23,000.00 $ 23,000.00 $12,000.00 $ 12,000.00 14 CLEARING AND GRUBBING AC 0.21 $ 90,000.00 $ 18,900.00 $ 106,000.00 $ 22,260.00 $ 91,428.00 $ 19,199.88 $ 130,000.00 $ 27,300.00 $15,000.00 $ 3,150.00 15 REMOVAL OF STRUCTURES AND OBSTRUCTIONS LS 1 $ 4,000.00 $ 4,000.00 $ 8,400.00 $ 8,400.00 $ 3,500.00 $ 3,500.00 $ 102,000.00 $ 102,000.00 $10,000.00 $ 10,000.00 16 SAWCUTTING LF 1000 $ 3.00 $ 3,000.00 $ 3.00 $ 3,000.00 $ 5.00 $ 5,000.00 $ 3.50 $ 3,600.00 $1.00 $ 11000.00 17 REMOVE EXISTING CATCH BASIN EA 2 $ 900.00 $ 1,800.00 $ 790.00 $ 1,680.00 $ 800.00 $ 1,600.00 $ 625.00 $ 1,260.00 $500.00 $ 11000.00 18 ROADWAY EXCAVATION INCL. HAUL CY 290 $ 55.00 $ 15,960.00 $ 68.00 $ 19,720.00 $ 80.00 $ 23,200.00 $ 66.00 $ 15,960.00 $35.00 $ 10,150.00 19 UNSUITABLE FOUNDATION EXCAVATION INCL. HAUL CY 10 $ 45.00 $ 450.00 $ 63.50 $ 635.00 $ 100.00 $ 1,000.00 $ 60.00 $ 600.00 $60.00 $ 600.00 20 GRAVEL BORROW INCL. HAUL TN 30 $ 38.00 $ 1,140.00 $ 54.50 $ 1,636.00 $ 80.00 $ 2,400.00 $ 37.00 $ 1,110.00 $45.00 $ 1,350.00 21 CRUSHED SURFACING BASE COURSE TN 200 $ 52.00 $ 10,400.00 $ 56.50 $ 11,300.00 $ 80.00 $ 16,000.00 $ 49.00 $ 9,800.00 $45.00 $ 9,000.00 22 PLANING BITUMINOUS PAVEMENT SY 1400 $ 10.00 $ 14,000.00 $ 8.00 $ 11,200.00 $ 8.00 $ 11,200.00 $ 10.50 $ 14,700.00 $6.00 $ 8,400.00 23 HMA FOR PRELEVELING CL. 1/2 IN. PG 58H-22 TN 300 $ 153.00 $ 45,900.00 $ 194.00 $ 58,200.00 $ 170.00 $ 51,000.00 $ 127.00 $ 38,100.00 $150.00 $ 45,000.00 24 HMA CL.1/2IN. PG 581-1-22 TN 650 $ 118.00 $ 76,700.00 $ 147.00 $ 95,660.00 $ 170.00 $ 110,500.00 $ 141.00 $ 91,660.00 $130.00 $ 84,600.00 25 SOLDIER PILE RETAINING WALL WITH SHOTCRETE FACING SF 875 $ 185.00 $ 161,875.00 $ 300.00 $ 262,500.00 $ 287.00 $ 251,125.00 $ 216.00 $ 189,000.00 $150.00 $ 131,250.00 26 MODULAR BLOCK WALL SF 250 $ 70.00 $ 17,600.00 $ 80.00 $ 20,000.00 $ 65.00 $ 16,250.00 $ 56.00 $ 14,000.00 $50.00 $ 12,600.00 27 SOLID WALL PVC CULV. PIPE 12IN. DIAM. LF 360 $ 90.00 $ 32,400.00 $ 74.50 $ 26,820.00 $ 140.00 $ 50,400.00 $ 101.00 $ 36,360.00 $45.00 $ 16,200.00 28 DUCTILE IRON STORM SEWER PIPE 12 IN. DIAM. LF 45 $ 110.00 $ 4,950.00 $ 117.00 $ 5,265.00 $ 180.00 $ 8,100.00 $ 106.00 $ 4,770.00 $90.00 $ 4,050.00 29 CATCH BASIN TYPE 1 EA 9 $ 2,000.00 $ 18,000.00 $ 1,700.00 $ 15,300.00 $ 1,500.00 $ 13,500.00 $ 1,476.00 $ 13,276.00 $1,760.00 $ 15,760.00 30 CATCH BASIN TYPE 2 48 IN. DIAM. EA 2 $ 5,400.00 $ 10,800.00 $ 3,700.00 $ 7,400.00 $ 5,000.00 $ 10,000.00 $ 4,776.00 $ 9,660.00 $3,000.00 $ 6,000.00 31 CONNECTION TO DRAINAGE STRUCTURE EA 2 $ 3,700.00 $ 7,400.00 $ 2,000.00 $ 4,000.00 $ 750.00 $ 1,500.00 $ 1,226.00 $ 2,460.00 $1,000.00 $ 2,000.00 32 ADJUST CATCH BASIN EA 3 $ 1,100.00 $ 3,300.00 $ 550.00 $ 1,650.00 $ 750.00 $ 2,250.00 $ 1,100.00 $ 3,300.00 $1,000.00 $ 3,000.00 33 SHORING OR EXTRA EXCAVATION CLASS B SF 1275 $ 2.00 $ 2,550.00 $ 1.00 $ 1,275.00 $ 1.00 $ 1,275.00 $ 0.70 $ 892.50 $5.00 $ 6,375.00 34 EROSION CONTRTOL AND WATER POLLUTION PREVENTION LS 1 $ 10,000.00 $ 10,000.00 $ 7,000.00 $ 7,000.00 $ 5,000.00 $ 5,000.00 $ 28,000.00 $ 28,000.00 $3,000.00 $ 3,000.00 35 HIGH VISIBILITY SILT FENCE LF 955 $ 6.00 $ 5,730.00 $ 4.50 $ 4,297.50 $ 7.00 $ 6,685.00 $ 6.50 $ 6,207.50 $15.00 $ 14,325.00 36 SEEDED LAWN SY 550 $ 3.00 $ 1,650.00 $ 2.00 $ 1,100.00 $ 3.00 $ 1,650.00 $ 6.00 $ 3,300.00 $1.00 $ 550.00 37 BARK MULCH CY 100 $ 70.00 $ 7,000.00 $ 70.50 $ 7,050.00 $ 50.00 $ 5,000.00 $ 149.00 $ 14,900.00 $80.00 $ 8,000.00 38 TOPSOIL TYPE A 4" DEPTH CY 75 $ 70.00 $ 5,250.00 $ 59.00 $ 4,425.00 $ 60.00 $ 4,500.00 $ 149.00 $ 11,175.00 $70.00 $ 5,250.00 39 EXTRUDED CURB LF 980 $ 10.00 $ 9,800.00 $ 10.50 $ 10,290.00 $ 11.00 $ 10,780.00 $ 10.75 $ 10,535.00 $15.00 $ 14,700.00 40 PRECAST SLOPED MOUNTABLE CURB LF 400 $ 28.00 $ 11,200.00 $ 34.00 $ 13,600.00 $ 30.00 $ 12,000.00 $ 31.00 $ 12,400.00 $35.00 $ 14,000.00 41 RAISED PAVEMENT MARKER TYPE 2 HUN 2 $ 500.00 $ 1,000.00 $ 530.00 $ 1,060.00 $ 500.00 $ 1,000.00 $ 530.00 $ 1,060.00 $2,700.00 $ 5,400.00 42 BLACK VINYL COATED CHAIN LINK FENCE LF 185 $ 60.00 $ 11,100.00 $ 80.00 $ 14,800.00 $ 75.00 $ 13,875.00 $ 69.00 $ 12,765.00 $45.00 $ 8,325.00 43 DETECTABLE WARNING SURFACE SF 160 $ 55.00 $ 8,800.00 $ 70.00 $ 11,200.00 $ 60.00 $ 9,600.00 $ 115.00 $ 18,400.00 $25.00 $ 4,000.00 44 ILLUMINATION SYSTEM, COMPLETE LS 1 $ 140,000.00 $ 140,000.00 $ 105,000.00 $ 105,000.00 $ 123,900.00 $ 123,900.00 $ 114,000.00 $ 114,000.00 $67,250.00 $ 67,250.00 45 FLASHING BEACON ASSEMBLY EA 3 $ 12,500.00 $ 37,500.00 $ 10,250.00 $ 30,750.00 $ 12,000.00 $ 36,000.00 $ 10,500.00 $ 31,500.00 $1,500.00 $ 4,500.00 46 PERMANENT SIGNING LS 1 $ 17,000.00 $ 17,000.00 $ 38,500.00 $ 38,500.00 $ 16,500.00 $ 16,500.00 $ 26,000.00 $ 26,000.00 $4,000.00 $ 4,000.00 47 PLASTIC CROSSWALK LINE SF 215 $ 7.00 $ 1,505.00 $ 7.50 $ 1,612.50 $ 7.00 $ 1,505.00 $ 7.75 $ 1,666.25 $15.00 $ 3,225.00 48 PLASTIC YIELD LINE SYMBOL EA 15 $ 80.00 $ 1,200.00 $ 88.00 $ 1,320.00 $ 200.00 $ 3,000.00 $ 88.25 $ 1,323.75 $100.00 $ 1,500.00 49 PLASTIC LINE LF 2400 $ 3.50 $ 8,400.00 $ 3.50 $ 8,400.00 $ 3.50 $ 8,400.00 $ 3.75 $ 9,000.00 $8.00 $ 19,200.00 50 PLASTIC WIDE LANE LINE LF 80 $ 9.00 $ 720.00 $ 8.50 $ 680.00 $ 9.00 $ 720.00 $ 9.00 $ 720.00 $15.00 $ 1,200.00 51 PLASTIC WIDE DOTTED ENTRY LINE LF 50 $ 11.00 $ 550.00 $ 11.50 $ 575.00 $ 10.00 $ 500.00 $ 12.00 $ 600.00 $15.00 $ 750.00 62 MMA COLORED PAVEMENT MARKING FOR CENTRAL ISLAND LS 1 $ 6,000.00 $ 6,000.00 $ 6,700.00 $ 6,700.00 $ 6,000.00 $ 6,000.00 $ 6,700.00 $ 6,700.00 $ 1,600.00 $ 1,500.00 53 REMOVING PAVEMENT MARKINGS LS 1 $ 3,000.00 $ 3,000.00 $ 3,300.00 $ 3,300.00 $ 3,500.00 $ 3,500.00 $ 3,350.00 $ 3,350.00 $ 5,000.00 $ 5,000.00 54 RESOLUTION OF UTILITY CONFLICTS FA 1 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 55 POTHOLING FA 1 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.0o $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 TOTAL -BID SCHEDULE A bid items incl. sales tax $ 1 057 128.00 $ 1 119 119.00 $ 1,153 634.88 $ 1 338 051.00 $ 765,390.00 Page 1 of 1 COUNCIL MEETING DATE: July 20, 2021 ITEM #: 5f.... . . .. . CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZATION TO APPLY FOR TRANSPORTATION GRANT POLICY QUESTION: Should the Council authorize staff to submit a grant application for a transportation project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 12, 2021 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Perez, P.E., City Traffic En iineer - DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated July 12, 2021. Options Considered: 1. Authorize staff to submit the proposed transportation grant application. 2. Do not authorize staff to submit the proposed transportation grant application and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: 7' DIRECTOR APPROVAL: ttee cau cil ininalT]ate Initial/Date 4;F41Initial/Date COMMITTEE RECOMMENDATION: "I move to forward Option 1 to the July 20, 2021 Council consent agenda for approval. " ✓ i c� �� a ✓✓I Grey mmittee Chair Martin Moore, Co ittee Member Hoan-- Trait. Committee Me PROPOSED COUNCIL MOTION: "I move to authorize staff to submit the proposed transportation grant application. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2017 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 12, 2021 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director `w Rick Perez, P.E., City Traffic Engineer SUBJECT: Authorization to Apply for Transportation Grant FINANCIAL IMPACTS: This project would require the City to provide $1,000,000 in match towards the grant. The required City match for this grant will be provided from the Real Estate Excise Tax and Traffic Impact Fees. Operational expenses include small increases for additional street lighting and landscaping, which would be addressed in future operating budgets upon completion of the project in 2024. BACKGROUND: This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's current and draft Transportation Improvement Plan (TIP) and concluded that the following project will likely be competitive in the 2021 Transportation Improvement Board funding cycle. Project (Funding Phase) Estimated Project Cost I Possible Grant Funds Required City I Grant Match SR 99 @ S 373' Street — Roundabout and Access Management (Design, Right -of -Way, and Construction) TIB Urban Arterial Program I $3,500,000 $2,500,000 $1,000,000 (State Funds) COUNCIL MEETING DATE: July 20, 2021 ITEM #: 6 a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION: DECLARING TOWN CENTER 4 AS SURPLUS PROPERTY POLICY QUESTION: Should the City declare King County parcel number 092104-9057, a 0.47-acre vacant property located at the SE corner of the intersection of 21't Ave S and S 316th St. in Federal Way, 98003, also known as Town Center 4 in the Federal Way Comprehensive Plan, as surplus in order to sell it to Sound Transit for fair market value? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 12, 2021 CATEGORY: ❑ Consent ❑ Ordinance ® Public Hearing ❑ City Council Business ® Resolution ❑ Other STAFF REPORT BY: Ryan Medlen DEPT: Public Works Attachments: 1. Staff Report 2. Resolution Options Considered: 1. Approve proposed resolution. 2. Do not approved proposed resolution and provide direction to staff. MAYOR'S RECOMMENDATION: OVtion 1. MAYOR APPROVAL: Initial/Date DIRECTOR APPROVAL: -I) i I-LI Initial/Date COMMITTEE RECOMMENDATION: I move to forward the proposed resolution to the July 20, 2021 for Public Hearing. r e� 'Zn a rrl f � (— z o, Committee Chair in Moore, Committee Member Hoang Tran, Commift .mber PROPOSED COUNCIL MOTION: "I move approval of the proposed resolution. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 12, 2021 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, Public Work Director✓o� Ryan Medlen, Sound Transit Liaison SUBJECT: Declaring Town Center 4 as Surplus Property Financial Impacts: The revenue to the City for selling the property as surplus will be $723,000 and will be credited to the general fund. Background Information: In July of 2007, Central Puget Sound Regional Transit Authority ("Sound Transit") transferred King County parcel 092104-9057 ("property"), located at the southeast corner of 316th St. and 21 st Ave S. to the City of Federal Way for purposes of pursuing a transit - oriented development ("TOD") project. The City incorporated the property into the City Center subarea section of the Federal Way Comprehensive Plan as a development opportunity along with the now Town Square Park and Performing Arts and Events Center as well as the old Target site. Implementation of a TOD development on this site did not happen initially due to the economic recession starting in 2008 as well as due to development challenges, such as the narrow width of the property. The property is proposed to be declared as surplus and sold to Sound Transit. Sound Transit intends to use the property for a public purpose of supporting construction of Sound Transit's Federal Way Link Extension ("FWLE"). As part of the design refinement for FWLE, the site was identified as a practical location to construct the additional parking spaces required. The site is located next to the existing Federal Way Transit Center parking garage and can be developed as an expansion of said parking garage. Sound Transit has offered to purchase the property at its fair market value. The fair market value will be determined by an appraisal and appraisal review commissioned separately and independently by Sound Transit and the City. The offer is for a total acquisition of the parcel for the market value of the property and is Rev 7/18 made under threat of eminent domain. Upon receipt of the offer, one sculpture was removed from the property by the Parks Department as it was a remnant of when the property was used as a sculpture park. There is no other City -owned property on the property. The offer to purchase the property is based on an appraisal by McKee Appraisal, prepared at the request of Sound Transit and an appraisal review by SH&H Valuation, prepared at the request ofthe City. The purchase price of $723,000 amounts to $35 per square foot and is considered to be the fair market value. The proposed resolution declares the Town Center as surplus property with a known purchaser. The resolution also proposes to allow the Mayor to execute an agreement to sell the property at fair market value. A copy of the purchase and sale agreement is attached to this staff report. The final version will be executed in a substantially similar form. Attachment: Draft Purchase and Sale Agreement Rev 7/18 RESOLUTION NO. A RESOLUTION of the City of Federal Way, Washington, declaring a 0.47-acre parcel of real property located at the southeast corner of S. 316th St. and 21st Ave S. as surplus. WHEREAS, the City of Federal Way ("City") owns real property designated as parcel number 092104-9057 and legally described as: PCL A OF FEDERAL WAY LLA # 03-102586-00 SU REC # 20040202900009 SD LLA BEING LOCATED IN N 1/2 OF SE 1/4 OF SW 1/4 OF SEC 9-21-4 CONTAINING 20,669 SQUARE FEET, MORE OR LESS ("Property"); and WHEREAS, the subject property was transferred to the City for the purposes of transit - oriented development by Central Puget Sound Regional Transit Authority ("Sound Transit") and identified in the Federal Way Comprehensive Plan as a site intended to be developed with future transit -oriented development; and WHEREAS, the Federal Way Link Extension is a light rail extension project that requires 400 parking spaces be developed in the area and building said parking spaces on this location has been identified as an appropriate location for an extension to their existing parking garage to construct parking spaces in support of their provision of transit service to the City; and WHEREAS, Sound Transit has expressed to the City that it will purchase the Property at its fair market value after consultation with the City about the Federal Way Link Extension; and WHEREAS, the City published a public notice and news release in the Federal Way Mirror on July 2, 2021, identifying the Property by means which could be easily understood by the public, describing the proposed use of the Property, and setting the date, time, and place of a public hearing Resolution No.21-. Pagel of3 to consider the surplus of the Property; and WHEREAS, the Council held a public hearing on July 20, 2021 to consider whether to surplus the Property; and WHEREAS, the City Council has determined that the Property is no longer necessary for public use and retention does not serve the best interests of the citizens; and WHEREAS, the Property is surplus to the needs of the City of Federal Way. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Property Declared Surplus. The Property, legally described as: PCL A OF FEDERAL WAY LLA # 03-102586-00 SU REC # 20040202900009 SD LLA BEING LOCATED IN N 1/2 OF SE 1/4 OF SW 1/4 OF SEC 9-21-4 is declared surplus to the needs of the City of Federal Way. Section 2. Execute an agreement. The Mayor and Staff are authorized to execute a purchase and sale agreement to sell the property to Sound Transit for $723,000 as was determined to be the fair market value for the property. Section 3. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Resolution No. 21- Page 2 of 3 Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 20_. CITY OF FEDERAL WAY: JIM FERRELL, MAYOR ATTEST: STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 21- Page 3 of 3 COUNCIL MEETING DATE: July 20, 2021 ITEM #: 7a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Federal Way draft Housing Action Plan (HAP) POLICY QUESTION: Should the Council adopt the draft Housing Action Plan? COMMITTEE: LUTC MEETING DATE: July 12, 2021 CATEGORY: ® City Council Business ❑ Ordinance ❑ Public Hearing ❑ Consent ❑ Resolution ❑ Other STAFFREPORTBY: Chaney Skadsen, Associate Planner DEPT: Community Development Options: 1. Approve the draft HAP 2. Remand the draft HAP to the Planning Commission 3. Do not approve the draft HAP Attachments: 1. Staff Report 2. Draft Housing Action Plan 3. Housing Forecast Map 4. Planning Commission Minutes from June 16, 2021 Public Hearing MAYOR APPROVAL: 7 I I I )DIRECTOR APPROVAL:. Cumrni a Council / Initial/Date ini t ia l lDatc Initial ate COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the July 12, 2021 City Council Business Agenda for approval. � Chair rtin Moore, Ifforninittee Member Hoang Tran, Commitiee ember PROPOSED COUNCIL MOTION: "I move approval of the Mayor's recommendation to adopt the Housing Action Plan." BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2020 RESOLUTION # CCTV OF Federal 'Illfay CITY OF FEDERAL WAY MEMORANDUM DATE: June 25, 2021 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor Brian Davis, Community Development Director FROM: Keith Niven, AICP, CEcD Planning Manager 44k�l _ Chaney Skadsen, Associate Planner lr-t 3$44 SUBJECT: Federal Way Housing Action Plan I. FINANCIAL IMPACT There is no financial obligation to the City in presenting this information. II. BACKGROUND The draft Housing Action Plan (HAP) was presented to the Land Use and Transportation Committee on June 7, 2021. At the LUTC briefing, questions and comments were raised by the Council. Below is staffs response and update to the draft HAP in response. On June 16, 2021 the draft HAP was presented at the Planning Commission at a Public Hearing. The Planning Commission recommended adoption of the draft HAP. III. JUNE 71H LUTC FOLLOW UP Involvement and collaboration with builders and developers. Comment The City should reach out to developers and work with them to achieve success Staff Response The process for developing the draft Housing Action Plan included varying perspectives from the housing industry. Intentional outreach for builders and developers of both market rate and income - restricted units was achieved through participation on the Advisory Group, stakeholder interviews and community engagement. As a result, working toward public/private partnerships was identified as a priority for implementing Strategy #1: "Promote a dense, walkable, mixed -use City -Center." The City will continue to work Land Use and Transportation Committee June 25, 2021 Federal Way Housing Action Plan Draft Page 1 of 3 closely with developers to implement this strategy. Successful implementation will be monitored and evaluated by the number of public/private partnerships established. Additionally, Strategy #5: "Ensure that financial and regulatory incentives for mixed -income housing are effective," includes the following identified actions: • Conduct a study to evaluate the financial incentives and impacts of the existing mixed - income provisions on multifamily development. • Periodically evaluate provisions and implement changes as necessary to promote mixed - income developments Any regulatory changes proposed to the Federal Way Revised Code (FWRC) will follow proper planning protocol including outreach to developers and public meetings that provide opportunities to comment. Also, as part of the HAP Engagement Plan, an E-Newsletter list was developed that provided periodic updates on project milestones to interested parties. This list will continue to be used to ensure interested groups have ample opportunity to learn about and get involved in regulatory changes. Allocating 6,789 new housing units by 2040 or 339 new units per year. Comment It is difficult to envision how the City will grow. The City should look at Buildable Lands, zoning and other factors to have a comprehensive view of where new housing will be added in the City. 'SuffResponse As discussed in the Housing Needs Assessment (Appendix A), Federal Way will need to add 6,786 new housing units by 2040 to keep pace with forecasted demand. This equates to an average of 339 additional units per year. The attached Housing Forecast Map illustrates a possible growth outcome based on zoning and various information compiled by the City for the buildable lands update (part of the process to set the City's Growth Targets for the next Comprehensive Plan update). Homeowner Associations and Accessory Dwelling Units Comment If an HOA is unaware of a permit submittal for an Accessory Dwelling Unit (ADU), their opportunity to take action is limited and potentially late in the process. Staff Response As part of an ADU permit application, the City will require the applicant to submit proof of written notification to the HOA. This would be a new requirement. This notification requirement would be intended to reduce unnecessary conflict with property owners and HOAs. Notwithstanding any conflicts, the City cannot legally withhold a permit because of HOA rules. Accessibility & Inclusion Comment/Quo stion Is there an ability to increase accessibility for our housing and new neighborhoods to improve inclusiveness? Land Use and Transportation Committee June 25, 2021 Federal Way Housing Action Plan Draft Page 2 of 3 Staff Rein = Housing planning and policymaking are integral functions of cities, and essential for supporting inclusive, diverse, and economically vibrant communities. The Housing Needs Assessment (HNA) identified that housing need and risk to displacement are not the same for all individuals and families, particularly for marginalized communities. Therefore, Objective #1 of the HAP was designed to promote new market -rate and affordable housing construction that expands housing choices and is inclusive to community needs. Locating higher density housing near amenities like grocery stores, retail businesses, parks, schools, services, and existing and future transit lines support healthy walkable communities and promote a downtown, neighborhood centers and subarea plans for accessible, vibrant, and livable neighborhoods (strategy #1 and #2). In addition to ADA requirements, the City of Federal Way can enhance the built environment for people with disabilities. Wayfinding is a key element to navigating high density, amenity rich areas. Examples could include incorporating architectural elements, a variety of vegetation, water features, decorative paving, interpretive or directional signage and kiosks. Amenity rich areas can be made more accessibility through inclusive wayfinding. To address the concern raised by the Council, the Administration proposes to add an action under the implementation matrix under strategy #1: promote a dense, walkable, mixed -use City Center. Strategy/Action Priority Level of Effort Department/ Division/Partners Implementation Milestones #1 Promote a dense, walkable, mixed -use City Center. "Develop wayfinding plan MT Medium • Planning Create that is inclusive and • Consultant wayfinding accessible for people with plan disabilities." Additionally, strategy #4: encourage ADU production, highlights considerations for preapproved ADU plans that include designs accessible for those living with disabilities, require mobility support and desire to age in place. The strategy aims to ensure provisions within single-family zones. IV. NEXT STEPS July 20, 2021 Housing Action Plan potential adoption V. ATTACHMENTS A. Housing Forecast Map B. Draft Housing Action Plan C. Planning Commission Minutes from June 16, 2021 Public Hearing Land Use and Transportation Committee June 25, 2021 Federal Way Housing Action Plan Draft Page 3 of 3 ,ACITY OF tt. Federal Way Centered on Opportunrty HOUSING ACTION PLAN ■ DRAFT REPORT JUNE 16, 2021 ■ ■ ■ Acknowledgements The Project Team who developed this plan consisted of both City staff as well as consultant support. CITY STAFF ■ Chaney Skadsen, Associate Planner ■ Brian Davis, Community Development Director • Sarah Bridgford, Community Services Manager CONSULTANT SUPPORT BERK Consulting • Kevin Ramsey, Ph.D., Project Manager • Erika Rhett, AICP, Land Use Planner • Dawn Couch, Analyst ■ Chloe Kinsey, Analyst MAKERS Urban Design and Architecture • Bob Bengford, AICP, Policy and Code Review ■ Rachel Miller, Engagement ° Ian Crozier, Planning support HOUSING ACTION PLAN ADVISORY GROUP To help guide and inform the Housing Action Plan, Federal Way convened an Advisory Group comprised of community members, representatives of civic and faith -based organizations, local builders and real estate professionals, service providers, and other housing stakeholders. Over the course of four meetings, these volunteers provided local insights about housing needs and challenges that are not well represented in available data. They also reviewed preliminary strategies and actions and shared perspectives about potential benefits and impacts in the community. The plan benefitted from their input. ■ Pastor Joe Bowman, Integrity Life Church • Robin Corak, Multi -Service Center • Brett Jacobsen, Family Northwest Development • Daniel Landes, King County Housing Authority • Miguel Maestas, El Centro de la Raza • Rebecca Martin, Chamber of Commerce ■ Sally McLean, Federal Way Public Schools Mike Park, Former mayor, Korean Community representative Brett Waller, Washington Multi -Family Housing Association Melinda Weber, BECU Mortgage Advisor DRAFT June 16, 2021 Executive Summary Federal Way is a city with many assets that make it a desirable community of nearly 100,000 residents. While the city has long benefited from relatively lower housing costs compared to many other parts of King county, rapid job and population growth coupled with a lack of housing supply across the region has resulted in a sustained high demand for housing and rising costs. Housing availability is an urgent and growing challenge in Federal Way. Two out of every five households are struggling to manage the cost of housing.' The lack of supply and resulting cost pressure is contributing to the displacement of long-term Federal Way residents, a process that can uproot lives and undermine the social fabric and support structure for many residents. This Housing Action Plan identifies strategies that can help to diminish this imbalance and guide new growth that provides benefits to both new and existing residents. Collectively, these strategies are intended to achieve four key objectives. HOUSING OBJECTIVES ■ Promote new market -rate and affordable housing construction that expands housing choices and is inclusive to community needs. • Encourage homeownership opportunities and support equitable housing outcomes. • Plan for forecasted growth and ensure the built environment promotes community development and increases the quality of life for Federal Way's existing and future residents. • Preserve existing affordable housing stock to reduce displacement pressure. HOUSING STRATEGIES 1. Promote a dense, walkable, and mixed -use City Center. 2. Promote mixed -use, walkable subareas and neighborhood centers. 3. Increase diversity in housing choice through expanding "missing middle" development opportunities. 4. Encourage accessory dwelling unit (ADU) production. 5. Ensure that financial and regulatory incentives for mixed -income housing are effective. 6. Review school impact fees on multifamily housing. 7. Coordinate affordable housing development and preservation with nonprofit developers, community groups, and the South King Housing and Homelessness Partners (SKHHP). 8. Protect tenants and support pathways to homeownership. This Plan also includes guidance for implementation and monitoring. During the implementation process, there will be additional opportunities for residents and stakeholders to share their input. 1 Source: HUD (based on Census ACS 5-year Estimates, 2012-2016). See Appendix A: Housing Needs Assessment for details. DRAFT June 16, 2021 Table of Contents Introduction......................................................................................................................................4 Purpose................................ ................................................................................ ....... ......... ............. ...... 4 Background............................................................................................................................................. 4 Subregional Housing Action Framework................................................................................................ 5 TheCity's Role in Housing...................................................................................................................... 5 Areasof Opportunity.............................................................................................................................. 6 Developingthe HAP..........................................................................................................................7 CommunityEngagement........................................................................................................................ 7 Assessmentof Housing Needs.............................................................................................................. 11 Review of Housing Goals and Policies.................................................................................................. 12 Housing Action Plan Objectives and Strategies................................................................................15 HousingObjectives................................................................. ........ .............. 15 HousingStrategies................................................................................................................................ 16 Implementation and Monitoring.....................................................................................................36 Implementation Matrix and Priority Schedule..................................................................................... 36 MonitoringProgress............................................................................................................................. 40 Appendices.....................................................................................................................................43 Appendix A: Federal Way Housing Needs Assessment Appendix B: Federal Way HNA Qualitative Interviews Summary Appendix C: Visual Preference Survey Results Appendix D South King County Sub -Regional Housing Action Plan Framework Appendix E: Federal Way Fact Packet Appendix F: South King County Regional HAP — Housing Strategies Framework DRAFT June 16, 2021 Table of Exhibits Exhibit 1. Housing Unit Growth Compared to Target, 2006-2018........................................................... 12 Exhibit 2. Housing Goals in the Federal Way Comprehensive Plan (2015).............................................. 13 Exhibit 3. Capacity for new housing development by density level......................................................... 14 Exhibit 4. Housing Units in Federal Way by Structure Type, 2020........................................................... 15 Exhibit 5. Interrelated Housing Strategies to Support Planned Growth in Federal Way ......................... 17 Exhibit 6. Housing Strategies and Related Housing Objectives................................................................ 17 Exhibit 7. Zoning and current/planned frequent transit service in North Federal Way .......................... 21 Exhibit 8. Townhome Unit -Lot Subdivision Example................................................................................ 26 Exhibit 9. Implementation Matrix and Priority Schedule............................................................................ 37 Exhibit 10. Total Additional Housing Units Needed in 2040 by Affordability Level (% of AMI) ............... 41 DRAFT June 16, 2021 Introduction PURPOSE This Housing Action Plan identifies strategies the City of Federal Way can implement to support housing opportunities for residents at all income levels. These strategies are intended to increase housing production and choices available to better meet the diverse needs of Federal Way residents and reduce displacement pressure. Providing a sufficient supply of both market -rate and income - qualified affordable housing also supports neighborhood stability, vibrant communities, and economic vitality.' This plan lays out a comprehensive housing policy direction to guide city investments and efforts to facilitate both market -rate and affordable housing production. It identifies actions the city may take to implement regulatory and service changes following plan adoption. BACKGROUND As more people move to the Puget Sound Region, the competition for the limited housing available in Federal Way grows. This causes rents and housing prices to rise, which can lead to housing insecurity and the displacement of many long-term residents. In recent years, housing production in Federal Way and the rest of South King County has not kept pace with this growing demand.3 Much of today's housing supply was built between the 1960s and 1980s, before Federal Way incorporated as a city. During the mid-1980s, the area experienced a boom in new apartment development. Desiring controlled, quality growth and community identity. residents organized and voted to form the City of Federal Way in February 1990. The rate of new housing production declined significantly in the decades that followed. The development that has occurred generally falls into two categories: single-family homes and large apartment complexes. Federal Way now lacks a spectrum of housing options to meet the needs of different household types. These options could include "missing middle" formats like townhomes, multiplexes, accessory dwelling units (ADU), or garden style low-rise apartment buildings. Zoning and regulatory barriers have prevented, among other challenges, the development of these housing types. During the decades since Federal Way's incorporation, King County and the Central Puget Sound Region have experienced sustained periods of rapid economic growth. This has drawn hundreds of thousands of new residents to the region in search of housing. Federal Way's central location and historically lower housing costs compared to more expensive communities to the north also contribute to high demand for housing. When more and more households compete for a limited supply of housing, prices are pushed upward. In 2019, the City of Federal Way received a grant from the Washington State Department of Commerce to prepare this Housing Action Plan (HAP). The goal of a HAP is "to encourage construction of z While there is also a strong need for housing solutions to address the needs of households struggling with homelessness, such as transitional housing and shelters, this plan focuses on building or preserving permanent housing solutions. s ECONorthwest estimates that communities in South King County have underproduced housing compared to demand by nearly 20,000 units. See Error! Reference source not found.. DRAFT June 16, 2021 cv City of Federal Way Housing Action Plan I Introduction additional affordable and market -rate housing in a greater variety of housing types and at prices that are accessible to a greater variety of incomes, including strategies aimed at the for -profit single-family home market."4 SUBREGIONAL HOUSING ACTION FRAMEWORK Housing affordability is a regional challenge. Six cities in South King County (Auburn, Burien, Federal Way, Kent, Renton, and Tukwila) joined together to develop the South King Housing and Homelessness Partners (SKHHP). They pooled resources to develop a Subregional Housing Action Framework, which was completed in 2020. Key deliverables from this analysis included: In Fact Packets for the subregion and each city which summarize how each performs in critical topic areas, such as housing trends, affordability, housing need forecast, and an employment profile. See Appendix D South King County Sub -Regional Housing Action Plan Framework and Appendix E: Federal Way Fact Packet A Housing Context Assessment that identifies the methodology of data collection, expands on existing policy tools, and evaluates their potential impact with regards to intended outcomes. ■ A Housing Strategies Framework that identifies housing policies, tools, and incentives, summarizes current use in each jurisdiction, and evaluates their potential impact for achieving intended results. Appendix F: South King County Regional HAP — Housing Strategies Framework ■ This work has informed the development of this Housing Action Plan, including strategies explicitly focused on opportunities for continued collaboration. THE CITY'S ROLE IN HOUSING While the City of Federal Way does not build or provide housing to residents, it can facilitate the conditions to encourage the housing developers to build housing in a diversity of formats and affordability levels. Housing planning and policymaking are integral functions of cities, and essential for supporting inclusive, diverse, and economically vibrant communities. Reviewing, evaluating, and updating housing plans, policies, and associated development regulations can help jurisdictions meet evolving community needs for housing variety and affordability, as well as achieve other planning goals for land use, economic development, transportation, and the environment. There are four ways in which Federal Way can influence the housing market. The city can adopt and update development regulations such as zoning and design standards to either limit or facilitate the types of new housing that can be built by private and nonprofit housing developers in different parts of the city. These regulations also determine characteristics such as building heights, setbacks, parking, and design. s The city can utilize and update development incentives to encourage the construction of housing types that are in greatest need. Incentives may include tax exemptions, density bonuses, 4 RCW 36.70A.040 DRAFT June 16, 2021 City of Federal Way Housing Action Plan I Introduction alternative design standards, fee reductions, or streamlined permitting. Incentives can affect the profitability of new housing development and therefore the likelihood that private developers will choose to build. They can also affect the financial feasibility of projects with income -qualified affordable housing. The city can provide financial assistance to affordable housing providers through direct funding, loans, fee waivers, or land donations to help subsidize new or existing income -qualified affordable housing projects. The City can also pool resources with other jurisdictions to support affordable housing through SKHHP. Finally, the city can provide support for residents through programs that provide tenant education or protections, monitor and enforce building codes to ensure safety, provide rental assistance, and provide local services that promote community well-being. AREAS OF OPPORTUNITY Federal Way has tremendous opportunities to encourage new housing development that can benefit both existing and future residents. Most notably, the city will be served by two Sound Transit LINK light rail stations — Federal Way Transit Center and SW 272nd Street - with service expected to begin in 2024, and a third station in South Federal Way area planned for a later phase. This regional transportation investment will greatly increase development potential in the City Center and other station areas due to high demand for living and working near frequent and high -quality transit service. The Puget Sound Regional Council designated Federal Way's City Center as a Regional Growth Center. — This -planning- designation -makes -it a -focal -point for -economic— development and transportation infrastructure investments that promote dense, walkable, mixed -used development. Federal Way has the opportunity to shape the investments and growth in the City Center to maximize benefits for new housing production as well as amenities for the city as a whole. By adopting regulations and incentives that support transit -oriented development, Federal Way can encourage new apartment and condominium housing that provides residents with easy access to transit and urban amenities. It can also attract or provide other land uses and resources that benefit all residents, such as restaurants, new retail, entertainment, parks, and services like childcare. The city also has significant opportunities outside of its City Center and station areas to provide residents with new options for more affordable living and homeownership. These include making it easier to rent portions of single-family homes as accessory dwelling units and making it easier to build "missing middle" housing types like multiplexes and townhomes in appropriate areas. These changes would increase the diversity of housing options available within existing neighborhoods. DRAFT June 16, 2021 �a City of Federal Way Housing Action Plan I Developing the HAP Developing the HAP COMMUNITY ENGAGEMENT This plan is informed by the input of community leaders, residents, and other stakeholders. While COVID-19 social distancing requirements prevented face-to-face meetings, city staff and consultants used several methods to engage safely with community members. A summary of these activities is included below and more details about the feedback received are provided in Appendix B: Federal Way HNA qualitative Interviews Summary and Appendix C: Visual Preference Survey Results. Engagement opportunities for Federal Way residents were promoted in the following ways: ■ Project webpage ■ Facebook posts and ads ■ Nextdoor ■ Interested parties list E-Newsletter ■ Community Services listsery ■ Press releases ■ Public announcements on local radio stations ■ Targeted outreach through phone calls and emails Due to existing barriers and those exacerbated by the pandemic, not all Federal Way residents had an equitable opportunity to contribute ideas to this plan. Some communities in Federal Way experience barriers to participation such as English proficiency, lack of access to technology or skills for attending virtual meetings, lack of connection to --or knowledge about --city government decision making processes, or simply a lack of interest or time to engage. We attempted to mitigate these barriers by providing different engagement opportunities and by reaching out to community leaders and representatives with local knowledge about the housing challenges residents experience in Federal Way. However, we also recognize continued work to engage more Federal Way residents will be necessary as city staff works to refine and implement the strategies in this plan. Engagement Activities The Federal Way Housing Action Plan Website and Newsletter Throughout the development of this plan, city staff maintained a project website that featured a short informational video, the HAP project schedule, engagement opportunities, answers to frequently asked questions, and project documents such as the Housing Needs Assessment. Residents could also sign up for an e-newsletter to receive updates about opportunities to engage. As of May 21, 2021, the page has been viewed a total of 1,165 times, with 897 unique views. DRAFT June 16, 2021 f City of Federal Way Housing Action Plan I Developing the HAP City Council Interviews At the beginning of the HAP process, the consultant team invited each City Councilmember to an individual interview to gain a better understanding of their priorities and concerns, as well as the housing challenges they have heard about from their constituents. The input received from the Councilmembers helped to shape the development of the planning and community engagement process. Housing Action Plan Advisory Group To help guide and inform the plan, the Project Team convened an Advisory Group comprised of community members, representatives of civic and faith -based organizations, local builders and real estate professionals, service providers, and other housing stakeholders. Over the course of four meetings, these volunteers provided local insights about housing needs and challenges that are not well represented in available data. They also reviewed preliminary strategies and actions and shared perspectives about potential benefits and impacts in the community. Interviews with Stakeholders and Community Members The project team contacted 23 organizations and a total of 6 groups were interviewed over the phone or video conference during October and November 2020. Each conversation typically included two interviewees. Interview participants included local landlords, a local market -rate housing construction company, an affordable housing builder, a local architect/developer, a local church minister and members, and local housing advocates. A summary of findings is provided in Appendix B: Federal Way HNA Qualitative Interviews Summary. Visual Preference Survey All Federal Way residents were encouraged to complete an online survey between January and February 2021. The survey asked residents to evaluate images of new kinds of housing options that the city is considering allowing in different residential zones. The purpose was to hear from residents about their preferences and help determine what design features or attributes are most important when integrating new housing into the community. There were a total of 226 respondents, 91% of whom were current residents of Federal Way. Preferences varied greatly by design type. However, a strong majority responded positively to images of several housing types, including duplexes and triplexes in single-family zones, townhouses in multifamily zones, and apartments or condominiums in commercial and downtown zones. A summary of findings is provided in Appendix C: Visual Preference Survey Results DRAFT June 16, 2021 8 City of Federal Way Housing Action Plan I Developing the HAP Housing Action Plan Strategies Public Open House Cwe, UKVZ housing Action rian Qtraiegies Public Open House ,' City staff also hosted two live, online Open House events on April 8 and April 10, 2021 over Zoom. They were held at different times (one during the week in the evening and one on Saturday morning) in hopes to increase opportunity for participation. Federal Way is an ethnically and culturally diverse community where many languages are spoken. Spanish and Korean are two of the common languages spoken in Federal Way and interpreters were present to interpretation services. Total attendance was approximately 20 participants, which allowed for detailed discussions. The live online meetings were designed to be Word cloud of Open House participant answers to the question "What do you love about Federal Way?" interactive for participants to share their lived experiences, desires for the future of Federal Way, and provide feedback on the strategies under consideration. City staff utilized Zoom's polling feature and Slido, a live polling platform, was used to create a conversation between staff and participants and displayed information and data collected. Other Public Meetings Project Team members presented updates on the HAP during several meetings open to the public. These included Planning Commission meetings, the City Council Land Use and Transportation Committee (LUTC), a City Diversity Commission meeting, and a Senior Commission meeting. Meetings that occurred between February 2020 and May 2021 include: ■ 2/19/20 Planning Commission; Scope of HAP and Consultants Chosen ° 8/5/20 Planning Commission; Housing Action Plan Introduction ° 12/16/20 Planning Commission; Housing Needs Assessment 1/4/21 LUTC; Housing Needs Assessment 1/20/21 Planning Commission; Gaps in Regulations Potentially Inhibiting Housing Development & Subregional Framework 12 2/17/21 Planning Commission; Summary to Date DRAFT June 16, 2021 City of Federal Way Housing Action Plan I Developing the HAP 3/2/21 City Council Special Session; HAP Overview • 3/13/21 Diversity Commission; HAP Overview 3/17/21 Senior Commission; HAP Overview 4/7/21 Planning Commission; Strategies Briefings 4/21/21 Planning Commission; Strategies Update m 5/5/21 Planning Commission; Implementation Matrix A Planning Commission public hearing is scheduled for June 16, 2021 and the City Council is expected to vote on adoption of the plan in July 2021. DRAFT June 16, 2021 10 i a City of Federal Way Housing Action Plan I Developing the HAP ASSESSMENT OF HOUSING NEEDS Early in the planning process, the consultant team developed a Housing Needs Assessment. This document presents an evaluation of community conditions, housing demand, and housing supply in Federal Way. It addresses housing needs across the full spectrum of household types and income levels. The findings are based on an analysis of the latest available data as well as input from community leaders and housing stakeholders gathered through the engagement process. The full Needs Assessment is available in Appendix A: Federal Way Housing Needs Assessment. Key Findings Nearly 40% of all households in Federal Way (over 13,000 households in total) are cost -burdened. This means they spend more than 30% of their gross income on housing costs. These households have less money available for other essentials, like food, clothing, transportation, and medical care. Cost burden is most common among both owner and renter households with incomes below 50% of area median income (AM[). Black, indigenous, and persons of color (BIPOC) households disproportionately experience housing cost -burden compared to White households. The rate of new housing construction in Federal Way is not keeping pace with demand or comprehensive plan growth targets. One reason is the lack of multifamily housing construction since mid-2017 following a temporary moratorium on multifamily housing permits and an increased impact fee to support the Federal Way School District. There has also been a lack of "missing middle" housing such as townhomes and multiplex formats. The underproduction of housing is contributing to intense competition for available housing, which is driving up housing costs faster than the incomes of residents. Federal Way needs to add approximately 6,800 new units before 2040 to accommodate expected population growth and account for past underproduction. This equates to an average production of 339 units each year, a 68% increase over recent housing production trends. ■ The city needs a diversity of new housing types, including both rental and ownership units that cater to a variety of income levels and housing needs to grow in a balanced manner. This includes "missing middle" housing types such as townhomes and condominiums that can support more affordable homeownership opportunities. DRAFT June 16, 2021 11 & 9'� City of Federal Way Housing Action Plan I Developing the HAP REVIEW OF HOUSING GOALS AND POLICIES Progress Towards Meeting Housing Targets Between 2006 and 2018, Federal Way added 2,525 new housing units, with an average annual growth rate of 0.61% or about 202 units per year. As shown in Exhibit 1, the city is growing slower than needed to achieve its 2035 growth target adopted in King County's Countywide Planning Policies and the Federal Way Comprehensive Plan. To achieve the target, the city will need to nearly double its rate of growth in the years ahead. Exhibit 1. Housing Unit Growth Compared to Target, 2006-2018 Actual vs Target Housing Growth 4- 10,000 (From 2006 Baseline) 2035 Target 8,000 c 6,000 4,000 2,000 0 2006 2010 2014 2018 2022 2026 2030 2034 '••'•• Target --<>— Actual Note: This chart shows Federal Way's 203 7 housing growth target of 8,100 units extended to the year 2035 assuming a continuation of the some growth rate. Source: King County Urban Growth Capacity Report (Preliminary Draft, April 2021). Achievement of Housing Element Goals and Policies The Housing Element of the Federal Way Comprehensive Plan (2015) includes goals and policies for guiding city actions that regulate and incentivize new residential development. Exhibit 2 presents each of the ten housing goals. Collectively, these existing goals and the 48 associated housing policies are supportive of encouraging new construction of both affordable and market -rate housing in a greater variety of housing types and at prices accessible to households across the income spectrum. However, the city has not been successful in recent years at achieving its goals related to encouraging new housing production or increasing housing types. A review of Federal Way's zoning code indicates that housing supply and type are limited by code provisions that present regulatory barriers as well as high school impact fees. A key purpose of this HAP is to identify actions the city may consider taking to reduce these kinds of barriers to production while still achieving the remainder of the housing goals in the Comprehensive Plan. DRAFT June 16, 2021 12 City of Federal Way Housing Action Plan I Developing the HAP Exhibit 2. Housing Goals in the Federal Way Comprehensive Plan (2015) HG1 Preserve and protect the quality of existing residential neighborhoods and require new development to be of a scale and design that is compatible with existing neighborhood character. HG2 Involve the community in the development of new housing to a degree that is consistent with the scale of impact on the surrounding neighborhoods. HG3 Develop a zoning code that provides flexibility to produce innovative housing solutions, does not burden the cost of housing development and maintenance, and diversifies the range of housing types available in the city. HG4 Proactively plan for and respond to trends in housing demand. HG5 Develop a range of affordable housing opportunities for low-income households consistent with the CWPPs and the needs of the community. HGb Encourage development of mixed -income projects and communities. HG7 Develop a range of housing opportunities that meet the requirements of people with special housing needs, including the elderly, mentally ill, victims of domestic abuse, and persons with physical and/or developmental disabilities. HG8 Develop emergency shelter and transitional housing facilities for the homeless. HG9 Coordinate and integrate the City's housing programs with regional housing efforts and with local housing and service providers. HG10 Work with other King County jurisdictions to ensure that affordable housing is equitably distributed across jurisdictions and not concentrated in less affluent cities and communities. Source: Federal Way Comprehensive Plan (2075). Capacity for New Housing Production Federal Way is participating in the 2021 King County Urban Growth Capacity Study. As part of this study, the city analyzed buildable land capacity based on current zoning and development standards. The study identified parcels that are vacant or have potential for redevelopment. Exhibit 3 summarizes the findings. The city has capacity for over 14,000 new units of development. This is over double the amount needed to meet its 2036 growth target. Almost 80% of that capacity is in high density zones that allow for over 48 dwelling units per acre. Much of this capacity is in mixed -use zones in the City Center where there is potential for redevelopment of under-utilized property for new apartment and condominium projects near the planned Sound Transit Link light rail station. Much less capacity is currently available in the medium -low or medium -high density levels that allow for "missing middle" housing types like townhouses, multiplex units, or smaller garden -style apartment or condominium buildings. DRAFT June 16, 2021 13 City of Federal Way Housing Action Plan I Developing the HAP Exhibit 3. Capacity for new housing development by density level Housing Capacity by Density Level (units) 'N Mt!diunl High M- risiiY ■ High Density Source: King County Urban Growth Capacity Report (Preliminary Draft, May 2021). Density Levels Very Low Low Medium -Low Medium -High High 0-4 units/acre 4-10 units/acre 10-24 units/acre 24-48 units/acre 48+ units/acre DRAFT June 16, 2021 14 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies Housing Action Plan Objectives and Strategies This plan identifies four objectives that form the basis for the city's strategies to address housing needs. These objectives and strategies are informed by the Housing Needs Assessment; a review of current housing goals, policies, development regulations, and permitting process; community and stakeholder engagement; and input from the Advisory Group, City Departments, Planning Commission, and City Council. HOUSING OBJECTIVES Objective 1 : Promote new market -rate and affordable housing construction that expands housing choices and is inclusive to community needs. To accommodate population growth and account for past underproduction, the Federal Way Housing Needs Assessment and Subregional Housing Action Plan Framework estimated that the city will need to increase the annual production of housing units by 67%. The Federal Way housing market is not producing enough housing, or the right mix of housing types to meet community needs and preferences. Objective 2: Encourage homeownership opportunities and support equitable housing outcomes Homeownership is highly desirable for many Federal Way households. It can provide greater economic security, residential stability, generational wealth, and an important financial asset to the homeowner. However, the Housing Exhibit 4. Housing Units in Federal Way by Structure Type, 2020 Source: OFM, 2020. Single -Family Duplexes • Multi -family (3 or 4 Units) • Multi -family (5+ Units) - Mobile Homes Needs Assessment found that homeownership is out of reach for many Federal Way households, especially BIPOC residents. This is shown in stark disparities in homeownership rates between White and Black households: 68% compared to just 28%.5 With a rising population and a fixed supply of land, new homeownership opportunities that are attainable to moderate income earning households will require creative strategies that are often referred to as the "missing middle" housing types. Promoting homeownership units in the city of Federal Way will increase the opportunities for households to build generational wealth, particularly for those previously excluded. 5 Source: HUD CHAS (based on ACS 2013-2017 5-year estimates). DRAFT June 16, 2021 15 11 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies Objective 3: Plan for forecasted growth and ensure that the built environment promotes community development and increases the quality of life for Federal Way's existing and future residents. Proactive planning efforts through internal and external coordination will promote stronger and more sustainable communities. Public resources can be invested in a way to benefit the whole city and promote development and thriving communities. Objective 4: Preserve existing affordable housing stock to reduce displacement pressure The South King County Subregional Housing Action Framework — Task 2 Housing Context Methods Memo identified naturally occurring affordable housing (NOAH) as a critical component of a jurisdiction's housing stock. Throughout South King County, the largest share of housing that is accessible to middle- and low-income households is in the unregulated affordable housing stock meaning it is affordable at lower incomes without subsidy or income or rent restrictions. Nearly 30% of Federal Way's existing housing is affordable to households at 80%AMI. The tight housing market in Federal Way from the imbalance of lagging housing supply not keeping up with growing demand puts NOAH units at risk of redevelopment which would displace current residents. Many lower -income residents face eviction and displacement pressures as housing costs escalate rapidly. There are significant racial disparities in displacement pressure. About 4% of Black households receive an eviction filing each year, compared to only 1.5% of White households6. Anti -displacement strategies can be implemented to help residents stay in their homes through the preservation of existing affordable housing. HOUSING -STRATEGIES--- This plan includes eight strategies designed to help Federal Way achieve its housing objectives. None of these strategies will be fully effective in isolation. However, together they can help the city overcome barriers to new housing development and guide new growth to effectively carry out the vision of the city and this plan. Exhibit 5 depicts how these interrelated strategies work together to support planned growth in Federal Way while meeting the city's housing needs. Exhibit 6 lists each of the strategies and the related housing objectives. The pages that follow describe each strategy as well as the actions the city can take to implement them. 6 University of Washington. 2017. "The Evictions Study Map." Center for Studies in Demography and Ecology. https://tesseract.csde.washington.edu:8080/shiny/eviction maps/ DRAFT June 16, 2021 16 r City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies Exhibit 5. Interrelated Housing Strategies to Support Planned Growth in Federal Way �i5: Mixed -income housing "7: Sub -regional ariordab•,o � 001100 housing coorclinauon 00000 ❑o000 oil nan _ 00000 00000 o� ;14:ADUs ® 00000 00000 a ®oon rsnnaa 1:111 o eB e abu nna4n a;an¢tieocc�� "woulti OOi' �� . �` . �`tw_ , 0 cfo'f3G yy,Ff #3: Missing middle 42: Mixed use, walkable, #1: Dense, walkable, neighborhood centers mixed -use city center #6: Review school impact fees on multifamily housing #8: Protect tenants and support pathways to homeownership Exhibit 6. Housing Strategies and Related Housing Objectives #1 Promote a dense, walkable, mixed -use City • ■ ■ Center. #2 Promote mixed use, walkable subareas and ■ ■ ■ neighborhood centers. #3 Increase diversity in housing choice through ■ ■' ■ expanding "missing middle" development opportunities. #4 Encourage accessory dwelling unit (ADU) ■ production. #5 Ensure that financial and regulatory ■ incentives for mixed -income housing are effective. #6 Review school impact fees on multifamily ■ ■ • housing. #7 Coordinate affordable housing development • ■ and preservation with nonprofit developers, community groups, and SKHHP. #8 Protect tenants and support pathways to ■ ■ homeownership. DRAFT June 16, 2021 17 i / City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies #1 Promote a dense, walkable, mixed -use City Center. In 2024, the Sound Transit Link station is planned to open and serve Federal Way's City Center, connecting residents to jobs and opportunities to the north. Puget Sound Regional Council (PSRC) designated Federal Way's City Center Core (CC-C) zone as a Regional Growth Center. A key purpose of the Regional Growth Center designation is to promote dense, walkable, mixed -used areas. Federal Way's adopted plans, policies, and Planned Action SEPA for the City Center zones call for mixed -use and transit -oriented development. However, to date, there has been limited residential development in this area. The purpose of this strategy is to enable and encourage higher density mixed -use and residential development in the City Center that provides access to transit as well as resources and amenities for current and future residents. Benefits of this strategy Encouraging dense, mixed -use development in the City Center will enable more households to live and work near the Sound Transit Link light rail, benefitting from the access to jobs and opportunities the light rail provides. It will also provide benefits to the city as a whole: • A livable, vibrant, people -friendly City Center that serves the full spectrum of Federal Way's residents and businesses. -1 An example of walkable, mixed -use development that was popular with participants of Federal Way's Visual Preference Survey. Source: Bob Bengford, MAKERS. Related Strategies This strategy will be most effective when the following strategies are also implemented. a #2 Promote mixed -use, walkable subareas and neighborhood centers. ■ #5 Ensure that financial and regulatory incentives for mixed -income housing are effective. a #6 Review school impact -fees on — multifamily -housing. Related Objectives ■ Promote Housing Options • Encourage Homeownership ■ Plan for Quality Growth ■ Safe and pleasant connections and gathering spaces near transit. • Increased access to opportunity —the ability to reach jobs, education, healthcare, and services — through improved transit access and proximity of uses. ■ A critical mass of transit riders to support the transit investment and reduce the need for single - occupancy vehicle travel.' Well -planned TOD can leverage existing assets like local businesses, cultural anchors, and parks while PSRC calls for high capacity transit -served areas to have residential and commercial densities exceeding 15 to 20 homes per acre and/or 50 jobs per acre. In a Regional Growth Center densities of at least 45 people (resident/employee) per acre are desired (VISION 2040, p 81). DRAFT June 16, 2021 18 4 * City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies adding new amenities and avoiding displacement. Actions Federal Way can take to implement this strategy Implement the City Center Subarea Plan. Explore specific opportunities, challenges, and strategies to encourage TOD in an update to the City Center chapter of the Comprehensive Plan. Consider a phasing plan that demonstrates how the station area can intensify over time and offer flexibility to meet changing community needs. In station area planning efforts, incorporate Crime Prevention Through Environmental Design principles and funding mechanisms that promote safe and pleasant paths for people walking, biking, and rolling to transit and other amenities within the context of the total transportation network. 9 Modify Federal Way Revised Code Title 19 to ensure that zoning and development code provisions are supportive of TOD. Specific considerations: Update the City Center Core (CC-C) and City Center Frame (CC-F) zone provisions. Consider providing for minimum density standards to ensure supportive planned -for densities are achieved. Evaluate whether changes to Comprehensive Plan classifications within a %2 mile and % mile of transit to allow higher density zoning are necessary. a Leverage assets and financial opportunities to realize City Center Subarea Plan vision. Evaluate city -owned assets and future capital improvements in and around the City Center area that are appropriate for public and private partnerships. Review the city's existing Local Infrastructure Financing Tool "LIFT Tax" program for opportunities to support City Center development. Case Studies Lynnwood is also designated a Core City and Regional Growth Center by PSRC. To plan for the coming light rail, Lynnwood developed the City Center Subarea Plan (2005), Streetscape Plan (2014), Lynnwood Transit Center Multimodal Accessibility Plan (2016), City Center Subarea Implementation Strategies Report (2017), City Center Parks Master Plan (2018), City Center Design Guidelines (2019), and others. These planning efforts set the vision and development and design standards for the area and has attracted hundreds of new units prior to light rail arrival in 2024. Kent's "Meet Me on Meeker" initiative is an effort to update the main corridor to the historic downtown, complement new development, and better connect residents with businesses through DRAFT June 16, 2021 19 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies updated streetscape design and construction standards. Pairing one side of the road with wide sidewalks, a landscaped buffer/amenity zone, and on -street parking, the other featuring a multi - modal promenade that extends from community trails to the downtown. Many Puget Sound cities require minimum densities around transit, including Bellevue, Bothell, Mountlake Terrace, and Redmond. Mountlake Terrace Town Center uses a minimum height —four stories —rather than a minimum density, paired with a prohibition on surface parking near the future light rail station. DRAFT June 16, 2021 20 l7•t• City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies #2 Promote mixed -use, walkable subareas and neighborhood centers. Similar to the desired amenity -rich City Center, Federal Way has opportunities to achieve dense, walkable, mixed -use areas in other locations including around future mass transit locations and smaller -scale neighborhood centers. The north and south station locations can support opportunities for new housing development that should be incorporated into future planning for the city. Higher density housing near amenities like grocery stores, retail businesses, parks, schools, services, and existing and future transit lines (see Exhibit 7) support healthy walkable communities. This strategy would include identifying housing opportunities citywide that increase housing options within a 15-minute walk to amenities. To better meet the community's housing needs, the City of Federal Way should identify opportunities to enhance and promote neighborhood centers and subarea plans to encourage local economic development for accessible, vibrant, and livable neighborhoods. Well -crafted design standards are an essential component of this strategy to help shape the form of Federal Way's subareas and neighborhood centers. Such standards should integrate a strategic mix of predictability and flexibility. This includes integrating clear minimum standards for site and building design so that the community knows what to expect with new development. Options provide the developer ways to have some flexibility while still meeting the intent of the standards. Theis strategy encourages the development of market -rate townhome and condominium units to increase entry-level homeownership opportunities at a lower cost at higher densities than single-family detached housing. Shared Exhibit 7. Zoning and current/planned frequent transit service in North Federal Way .� y • � , 4u1.d. 7Z]..4 7 .l Q $1011�n r F 1 'z r , �3 I ' ' r I 9 F. ,O W., � I • = Stint + , t r. I F I x _ --�r�aRar ■i _. G!, of Federal `vny ZONING Multi -Family Zones OP 2 R52.2 O' INK 51,ill- Commercial Zones I*RMI B00 SOP-3 R59.6 — 11--d LINK Zou 0 BC ♦ N RM2400 OP-, ci SE i_ 1, 2. 7". 5-i- Bu fl BN 4 RM3600 PO O Zupid Ride 5— M Cr of k. Zones Single Family Zones Roped Ri 1c Bus lire Mia.d-Use Zone. 0 C' I R515.0 1 - :!I RoadZ'idn S... 30r, IN CC OP RS25-0 1 2 M!c Qa dRide 51— 5,1f. CF # CZ ' R55.0 +- •- Related Strategies This strategy will be most effective when the following strategies are also implemented. ■ #3 Increase diversity in housing choice through expanding missing middle development opportunities. ■ #5 Ensure that financial and regulatory incentives for mixed -income housing are effective. ■ #6 Review school impact fees on multifamily housing. Related Objectives Promote Housing Options ■ Encourage Homeownership Plan for Quality Growth DRAFT June 16, 2021 21 1 hi City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies wall houses are also more energy efficient' than free-standing houses and are typically less costly to build on a per unit basis. However, Federal Way's rules for townhouses and condominiums are complex and restrictive, which makes new construction slower and more expensive than in other cities. Actions Federal Way can flake to implement this strategy ■ Continue support of Transportation Demand Management (TDM) plans to allow reduced parking requirements where appropriate. ° Encourage mixed -use areas to include elements that foster local economic development through partnerships with community based organizations (CBOs). Support additional long-range planning around mass transit, including the portion of the sub -area within the City of Federal Way planned at the S 272nd Street Station, the S 352nd Street Station, and neighborhood centers. aft El Centro De La Roza is a mixed -use development with affordable housing, retail, services, and public open space. It is located next to a Link light rail stop in the Beacon Hill neighborhood of Seattle. Source: Beacon Development Group, 2016. Modify Federal Way Revised Code Title 19 to ensure that zoning and development code provisions are supportive of walkable, mixed -use subareas and neighborhood centers. Specific considerations: Craft block frontage, site, and building design standards in conjunction with the code flexibility provisions to enhance the character, compatibility, and livability of new development. Collaborate with the Public Works Department to identify alternative parking standards near the development of future mass transit. Consider amending the ground floor commercial requirement in mixed -use zones to promote flexibility. Couple code -flexibility provision with design standards to emphasize entrances and other similar active/pedestrian-friendly ground level frontages for residential uses. 11 Revise and simplify dwelling unit definitions and types outlined in FWRC 19.05.040. Case Studies ■ Wenatchee's 2019 housing code update includes design guidelines to ensure pedestrian -friendly 8 Source: U.S. Energy Information Administration, 2013. "Apartments in buildings with 5 or more units use less energy than other home types" https://www.eia.gov/todayinenergy/detail.php?id=11731. DRAFT June 16, 2021 22 W. City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies design in higher density and mixed -use zones. Specific pedestrian -oriented streets in the historic downtown require non-residential use and have more stringent design guidance. Anacortes' code includes standards for live -work units, which accommodate ground -floor residential use with the flexibility to convert to commercial use when market conditions permit. DRAFT June 16, 2021 23 &.. 1" City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies #3 Increase diversity in housing choice through expanding "missing middle" development opportunities. This strategy calls for expanding opportunities for market -rate development of missing middle housing types such as duplexes, triplexes, townhomes, cottage housing, and courtyard apartments in the Single -Family Residential (RS) zone. Currently nearly all RS zones do not allow missing middle �; , ` IL housing types. Only RS5.0 provides limited options for missing 16 middle housing, and this zone only accounts for 1.1% of land in Federal Way (see map). _ r Single Family Zones Benefits of this strategy Missing Middle Zones (RS5 0( In Federal Way and many suburban communities, nearly all Z. Muhl -Family Zones ■ Mixed -Use Zone, housing choices fall into two categories: detached single- family homes or larger multifamily apartment buildings. Such limited options do not reflect the wide range of Related Strategies preferences and needs of differing family sizes, This strategy will be most effective when the household incomes, and cultural groups. One potential following strategies are also implemented. solution is to encourage a larger variety of housing types, ' #2 Promote mixed -use, walkable subareas often referred to as the "missing middle." They are and neighborhood centers. considered "missing" because many zoning codes have ■ #6 Review school impact fees on multifamily blocked or disincentivized their production since the housing. 1950s-and-are-"-`middle" as they fall -between -single-family - Related Objectives detached housing and larger apartment buildings. These housing types are also some of the most affordable forms m Promote Housing Options of housing in terms of construction -cost -per -square -foot. ■ Encourage Homeownership In general, these types are lower cost than detached single-family homes and offer a greater range of design . Plan for Quality Growth and locationai choices than larger apartment buildings can offer. When properly designed, missing middle housing options can be compatible with established single-family neighborhoods. Actions Federal Way can take to implement this strategy ■ Modify Federal Way Revised Code Title 19 and Title 18 to ensure that zoning and development code provisions are supportive of "missing middle" housing types in single-family zones. These include cottages, compact single-family housing, duplexes, triplexes, townhomes, and courtyard apartments/condos. • Analyze areas that can support redevelopment or infill development and where additional housing capacity can occur and would be supported by the neighborhoods. Integrate proposed changes into Comprehensive Plan update and FWRC. Encourage missing middle housing types of four units or more, such as courtyard apartments DRAFT June 16, 2021 24 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies and townhomes, on lots in amenity -rich areas near schools, parks, transit, or services Allow duplexes on corner lots and to be reviewed under the same process as single-family homes, rather than requiring a separate land use approval, which adds time and cost to development. Consider lower school impact fees and expedited permitting for missing middle housing types. Revise minimum lot size for townhouse developments from the current standard of 5,000 sf per unit to improve the financial feasibility of this type of development and opportunity for infill. Adopt a unit -lot subdivision ordinance to accommodate greater flexibility for integrating townhouses and other missing middle housing types. Apply lot standards to the whole development rather than individual dwelling units. See Exhibit 8 for example. Revise lot coverage permitted for higher density single-family residential uses. Allow reduced front setbacks for porches and covered entries. Expand cottage housing and compact single-family housing options to more single-family zones and consider allowing attached units. Reevaluate cottage housing and compact single-family housing lot and design criteria and approval process. Consider a reduction to required minimum lot and an expansion to maximum development size. Revise the City's Comprehensive Plan (related to Traffic and Street Sections), Non -Motorized Plan, and Park PROS plan. Review ADA Transition Plan for required revisions. 0 Examples of missing middle housing types. From top to bottom: a corner duplex, traditional townhomes with garages in rear, and a cluster of attached homes surrounding a shared open space. Source: Sightline Institute. Pair all regulatory strategies to encourage new types of housing development with updated design standards to ensure compatibility and livability. Add design standards for facade modulation, covered entries, pitched roofs, and integration of design details. These should also include standards on garage/driveway width and design, DRAFT June 16, 2021 25 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies Case Studies ■ Kirkland recently passed missing Exhibit 8. Townhome Unit -Lot Subdivision Example middle -related housing amendments which made it easier to develop 1 - •'� cottages, carriage houses, duplexes, --- , j� ] and triplexes through expanded allowances within all low densityAli 2 residential zones, relaxed setbacks and parking standards, simplified they review process, and elimination of proximity limitations. They also ��- expanded opportunities for ADUs (see Strategy 4), including allowing twoIL p1 F7 1� Pi ADUs on one single-family property, increasing maximum size to 1,200sf, A L L &L, -- eliminating owner occupancy _- requirement, allowing ADUs to be PRELIMINARY SITE PLAN condominium units for separate y ownership, and relaxing setbacks and This is an example of a townhome unit lot subdivision. Compliance with parking requirements. seth!7a s and density standards are assessed for the entire development instead of individual lots to allow developer to have greater flexibility ° In 2019, Wenatchee revised its for integrating townhomes on infill parcels. Source: Cone Architecture zoning code to allow duplexes, triplexes, cottage housing, and townhouses in almost all low -density residential zones. DRAFT June 16, 2021 26 '•. �i� City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies #4 Encourage accessory dwelling unit (ADU) productic This strategy encourages the construction of market -rate housing options by removing code barriers and existing disincentives for accessory dwelling units (ADUs). ADUs are small dwelling units that share a parcel with an existing or concurrently -built house (the primary dwelling unit) that can provide an accessible housing opportunity for intergenerational households, aging populations, people with disabilities, as well as other household types. Detached ADUs, like a backyard cottage or garage apartment, are not connected to a house. Attached ADUs are contained within the house or are built onto the existing house but have separate living facilities (bathroom and kitchen) like a basement apartment. Benefits of this strategy TTMM ar(�IO �FlOwl B+RRGf]�04 +KRfhO�+N5fMelft+�1W Examples of potential ADU configurations. Source: American Planning Association. All cities in Washington state with more than 20,000 residents are required to allow ADUs, but in many cities, restrictions like Related Strategies owner -occupancy and parking requirements make adding an This strategy will be most effective when the following strategies are also ADU difficult to finance or accommodate on a site. For ADUs to implemented. play a role in reducing housing scarcity and contribute to the diversity of housing options, restrictions that severely limit ADU construction need to be reconsidered. Federal Way requires owner -occupancy in ADUs. Owner - occupancy provisions mean the homeowner is required to live in either the primary dwelling unit or the ADU. However, these provisions make it more difficult to finance ADU construction, add time to the permitting process, and are generally considered to be unenforceable. Currently, Federal Way limits ADU size to less than 40% of the primary residence and between 300 to 800 square feet. These regulations can have unintended consequences and create barriers to ADU construction. Simplifying the ADU size limits and removing the minimum lot size requirements would reduce barriers. Actions Federal Way can take to implement this strategy ■ Modify Federal Way Revised Code Title 19 to ensure that zoning and development code provisions support ADU production. ■ #2 Promote mixed -use, walkable subareas and neighborhood centers. ■ #6 Review school impact fees on multifamily housing. Related Objectives ■ Promote Housing Options A detached backyard accessory dwelling unit in Tacoma. Source: Lauren-FlemisterIcity of Tacoma a Promote ADU development through marketing and streamlined permitting. Establish a program to promote ADUs to the community. DRAFT June 16, 2021 27 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies Examine fees charged for the permitting of ADUs and look for opportunities to reduce. Eliminate stand-alone land use application process and conduct zoning review as part of the building permit. Simplify ADU permitting for the community by providing preapproved ADU plans at low cost. 13 Consider including plans that are designed for those living with a disability and mobility needs and support aging in place. Evaluate best practices implemented by cities successful in attaining more ADUs and recommend code revisions. Case Studies In 2017, Vancouver, WA - removed ADU owner -occupancy r_k:Lt�l and parking requirements and:_" allowed ADUs to be up to 50% of the size of the primary house. CAST Arch ltecmre MagenanArdUtects avedotArdmecz Cedar Cottage MADADU Schooner In 2018, Olympia removed "°n" abysynare fenof,nterlor Moore K tM me or _Ya ce. es femur mewdy,l oco.w'e.foot.no- ce Cottage is en e.trm* em— footvr t rettarµp Ptah arp Wen floor concept to bedoom low cost DADu can wo—Iwuflre thatwoadeswaldaylespacefw I—& rwaurr[I.e �trUur_ms. •1Ys e�eW fw a lartny of flow more-N Gesegncan owner -occupancy and parking necHarystorat¢.IkabyWmary— o,cubbonSpeokagYd4mannr�pae easlybemimwedwr °w on,,anety wcludng "bred ones !oMed wmoa w,.sn h~u tnd aea by connecong Inc aaeteet of.- and d e.aly adaptable to swpmg saes as space plus easy e.parWedMylor fdnlaesw .r•lewea.—a.r-{­ —.ae--a wen requirements, and increased tobeoegnecl r fn—omtl allowed heights for ADUs to 24 feet. r 2 ;,_ !A In 2019, Burien removed its 00:00 owner -occupancy requirement, removed parking requirements near transit stops, and allowed Ahouse Studio uraanCottagePrdaband Ardsans Group The Family ri06;3 Snldkll Seattle DADU two ADUs on a lot if one is a detached ADU and the other is A selection of preapproved detached ADU designs available in Seattle's ADUniverse. Source: City of Seattle, 202 7. attached. In 2020, Kenmore modified its owner -occupancy provision so that it only applies in the first six - months after construction and removed minimum lot sizes. In 2019, Seattle removed barriers and promoted the construction of ADUs in single-family zones by launching ADUniverse, an online central resource that includes a step-by-step guide and pre - approved Detached Accessory Dwelling Units plans. DRAFT June 16, 2021 28 &L. - 01.1 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies #5 Ensure that financial and regulatory incentives for mixed -income housing are effective. This strategy seeks to calibrate the city's existing incentives for affordable housing to current market conditions. Periodically reviewing the productivity of incentives against the policy goals ensures incentives are aligned with community priorities. The strategy includes reviewing the measures the city has in place to determine which are effective and which may need updating to ensure that multifamily housing development effectively includes mixed -income units and supports the community's housing needs. Mixed -income housing developments include units offered at market -rate as well as units set aside for income -qualified households that are affordable at lower income thresholds. Benefits of this strategy While increased production of market -rate housing is an essential part of this Housing Action Plan, the housing market in Federal Way provides few options that are affordable to very low-income individuals and families, including income -qualified units. The city already has a variety of policy and code provisions in place to encourage the development of affordable housing designated for income -qualified households. These include: Mandatory inclusionary zoning per FWRC 19.110.010 requires that developments with 25 units or more provide 5% of total of rental units be affordable for households with incomes at 50% AMI. Optional density bonus per FWRC 19.110.010 (3)(a) allows one bonus market -rate unit for each affordable unit included in the project; up to 10% above the maximum density of the underlying zoning district. Multifamily dwelling unit limited property tax exemption (also known as MFTE) program is eligible in the CC-C and CC-F residential target areas per FWRC 3.30 serving 80- 115% AMI. The implementation of these tools has not been regularly evaluated or monitored for efficacy. Related Strategies This strategy will be most effective when the following strategies are also implemented. ■ #1 Promote a dense, walkable, mixed - use City Center. ■ #2 Promote mixed -use, walkable subareas and neighborhood centers. ■ #6 Review school impact fees on multifamily housing. Related Objectives ■ Promote Housing Options ■ Encourage Homeownership ■ Plan for Quality Growth V MpM BLOCNA The Solera mixed -income project in Renton will begin construction in 2021. It includes 275 affordable housing apartments, 275 market -rate apartments, 102 for -sale townhomes, childcare facilities, and commercial retail space. It was enabled in part by fee waivers as well as a multifamily tax exemption. Source: Tiscareno Associates. DRAFT June 16, 2021 29 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies Actions Federal Way can take to implement this strategy The city should review its existing program of incentives to determine the effectiveness of current parameters. a Conduct a study to evaluate the financial incentives and impacts of the existing mixed -income provisions on multifamily development. W Monitor the income -qualified units created by these provisions. Periodically evaluate provisions and implement changes as necessary to promote mixed -income developments. ■ Consider development of 10-year targets. (Additional recommendations for target -setting are in the following chapter.) DRAFT June 16, 2021 30 fifi� i]f City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies #5 Review school impact fees on multitami',y housing. Related Strategies This strategy addresses the school impact fees that are This strategy will be most effective collected from new housing units to partially fund capital when the following strategies are also facilities necessary to accommodate the resulting growth in implemented. students attending Federal Way Public Schools. Federal Way's w #1 Promote a dense, walkable, mixed - school impact fees for multifamily housing are high compared use City Center. to other cities in the region and should be reviewed jointly #2 Promote mixed -use, walkable with the school district. subareas and neighborhood centers. Currently, children and youth make up a larger portion of the #4 Encourage accessory dwelling unit population in Federal Way than in King County as a whole: (ADU) production. 27% of Federal Way residents are aged 19 or under, compared with 22% of King County residents. Furthermore, ° #5 Ensure that financial and regulatory student generation rates for multifamily housing in Federal incentives for mixed -income housing Way are 2.7 times higher than the King County composite are effective. rate. Related Objectives ° Promote Housing Options Benefits of this strategy a Encourage Homeownership No new multifamily housing projects subject to school impact fees have occurred since the fees increased in 2017 from ' Plan for Quality Growth approximately $8,000 per new unit to $20,000 per new unit. While the methodology for the increase was based in state FEDERAL WAY statute, county code, and upon co -adoption by the city, PUBLIC SCHOOLS stakeholder input indicated that local developers do not consider Federal Way to be a viable location for new Each Scholar A —ce A dream A BRIGHT future multifamily development due to its higher school impact fees. Despite an adjustment in December 2020 by the City and FWPS in which the aggregate impact fee was lowered, no new multifamily development permits subject to the fees have been submitted. ` Actions Federal Way can take to implement this strategy - ° Annually review and adjust, if needed, school impact fees t ■ �� for multifamily housing with consideration for both FWPS' ---� need for funding of future facilities and the city's policy goals of encouraging housing production and diversity. 4 Clarify school impact fee rates for ADUs, townhomes, duplexes, and triplexes. Source: The Federal Way Public Schools Capital Facilities Plan (2020). DRAFT June 16, 2021 31 Atly� : ni'i' City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies # 7 Coordinate affordable housing development and preservation with nonprofit developers, community groups, and the South King Housing and Homelessness Partners (SKHHP). This strategy seeks to prevent displacement through regional collaboration to promote and preserve adequate affordable Related Strategies housingsupply. This strategy will be most effective pp y when the following strategies are also implemented. Benefits of this strategy a #3 Increase diversity in housing choice There are many opportunities to work with community through expanding "missing middle" entities that are interested in meeting the housing needs in Federal Way. This work can include, but is not limited to, coordinating with organizations that provide rental assistance, affordable housing developers, religious institutions, anti -racism and racial equity advocates, and community based organizations. Addressing Federal Way's housing needs will require creative solutions that cannot be achieved by the city alone. The Housing Needs Assessment found that nearly 40% of all households in Federal Way are cost -burdened (over 13,000 in total), meaning they are spending more than 30%_of their income on housing. There is a shortage in the affordable units available relative to the number of households and individuals that are housing cost -burdened. Furthermore, housing insecurity and vulnerability to displacement does not affect all groups equally. On average, over 2% of renter households in Federal Way experienced an eviction filing each year between 2004 and 2017. This rate is nearly double for Black households, echoing similar patterns of inequitable outcomes in other South King County communities. In addition to addressing the scale of need, collaboration and sharing of data, technical expertise, policy expertise, and experience can strengthen the city's ability to improve development opportunities. d #5 Ensure that financial and regulatory incentives for mixed -income housing are effective. #8 Protect tenants and support pathways to homeownership. Related Objectives ■ Promote Housing Options N Preserve Affordable Housing Laurelwood Gardens is an income -qualified housing development in Federal Way owned and managed by the King County Housing Authority. housing policies and regulations to meet its objectives. For example, currently Federal Way has eight manufactured home parks with approximately 1,018 homes. Manufactured Home Parks (MHPs) provide naturally occurring affordable housing (NOAH)9 and homeownership opportunities in Federal Way to low-income households including many senior households. Collaborating with regional partners on the role of cities in regulating MHPs and options for reducing displacement pressure on MHPs can help Federal Way calibrate its policy and regulations 9 Naturally occurring affordable housing (NOAH) refers to housing that is not required to be income -qualified, but happens to be offered on the market at a lower cost than is typical. In some cases, these units may be in older buildings or buildings in poorer condition. DRAFT June 16, 2021 32 City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies to achieve its stated objectives. Actions Federal Way can take to implement this strategy Collaboration will be essential to meeting the housing needs in Federal Way. Success will require a combination of actions, such as: Coordinate with the Diversity Equity and Inclusion Manager to establish mutually beneficial relationships with CBOs serving BIPOC communities that are disproportionately vulnerable to displacement and historically marginalized in local policy discussions.10 ® Coordinate with the South King Housing and Homeless Partners (SKHHP) network to support a capital fund for affordable housing opportunities. ■ Monitor income -qualified affordable housing properties with expiring covenants. a Require notice of intent to sell for properties with rents under a certain affordability threshold. ® Support MHP preservation and mitigate displacement for residents from closure or redevelopment. This action may include coordination with MHP owners, residents, and advocates to identify opportunities such as creating a city webpage with resources and key materials, options for reducing hardship on residents, and promoting alternative ownership models when appropriate. ® Work with nonprofit and religious institutions interested in developing property for affordable housing. 10 See Appendices Appendix A: Federal Way Housing Needs Assessment DRAFT June 16, 2021 33 f- ' m •r• City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies #8 Protect tenants and support pathways to homeownership. This strategy calls for the City to expand tenant protections to ensure housing safety and collect data on rental properties in the city. Throughout South King County, the largest share of housing that is accessible to households with middle and low -incomes is provided by private owners in the open market. Housing in Federal Way also includes naturally occurring affordable housing (NOAH) that is affordable by nature of its age, location, condition, or amenities. Current market conditions include a deficit of affordable housing options, and households that rent are vulnerable to exploitation given the lack of housing options in the community. A tenant may be disinclined to report unsafe or unhealthy housing conditions for fear of retribution and/or eviction. In 2019, Federal Way residents passed the "Stable Homes Initiative", which created new protections for renters. Specifically, it limits the reasons for which a landlord can evict a tenant, requires a 120-day notice period when the landlord is removing the property from the market, and requires landlords to give tenants the option to renew a lease with at least 60 days' notice prior to lease expiration. The city also provides limited inancial support via grants to nonprofits for legal assistance and credit counseling to prevent evictions. Another important way to provide more housing and economic security for renter households is to provide better pathways to homeownership. The Housing Needs Assessment identified barriers to achieving homeownership that BIPOC households Related Strategies This strategy will be most effective when the following strategies are also implemented. ■ #3 Encourage Diversity in housing choice through expanding "missing middle" development opportunities ■ #7 Coordinate affordable housing development and preservation with nonprofit developers, community groups, and the SKHHP. Related Objectives ■ Encourage homeownership E. Preserve Affordable Housing STABLE HOMES FEDERAL WAY The Stable Homes Federal Way campaign was a community -led effort to strengthen tenant protections. often experience, and these barriers result in wide disparities in homeownership rates.11 Therefore this strategy also includes actions the city can take to reduce these barriers. Benefits of this strategy ■ Monitoring and maintaining existing affordable housing units can often be cheaper than constructing new units (although both are needed). Homeownership can provide households with greater economic security and the ability to generate 11 68% of White households are homeowners in Federal Way compared to just 28% of Black households. Source: HUD CHAS (based on ACS 2013-2017 5-year estimates). DRAFT June 16, 2021 34 a City of Federal Way Housing Action Plan I Housing Action Plan Objectives and Strategies wealth that can be passed on to future generations. i Increased homeownership rates can also improve the stability of neighborhoods and formation of longer -term social ties among residents. Actions Federal Way can take to ►mplement this strategy ■ Develop an inspection program and inventory of rental housing units in Federal Way to monitor their condition. Provide additional tenant education and legal assistance. Partner to provide first time homebuyer educational programs, with special emphasis on the unique needs of BIPOC and immigrant communities. DRAFT June 16, 2021 35 City of Federal Way Housing Action Plan I Implementation and Monitoring Implementation and Monitoring Strategies and actions proposed in this HAP must be implemented by the city to have an impact on housing development. Implementation will require significant staff time and resources as well as coordination with non -city partners. This chapter provides a framework for prioritizing strategy and action implementation as well as developing a workplan to guide staff efforts and resource allocation over the next several years. The HAP as a whole is intended to be reviewed in conjunction with the Comprehensive Plan periodic review every eight years. Frequent updates on the implementation of the HAP strategies and actions will be presented to the City Council for monitoring and evaluation of progress. IMPLEMENTATION MATRIX AND PRIORITY SCHEDULE The Implementation Matrix and Priority Schedule (Exhibit 9) lists each strategy and notable actions. It also includes additional information to inform implementation planning and prioritization. • Priority Each strategy and action will require different levels of partnership, staff time, and potential funding to be fully implemented. Each of the actions includes a prioritization of short- term (ST) 0-3 years (2021-2024) medium -term (MT) 3-7 years (2024-2028), and long-term (LT) 7 or more years (after 2028). These timeframes assume full and timely resource allocation of staff and necessary funds. Level of Effort refers to the anticipated amount of resources as well as costs for technical studies years to implement the actions if staff and resources are available. Low -effort actions can be implemented without the allocation of additional resources. [ iedium-effort actions will require additional staff time or resources and possibly consultant support to implement. High -effort actions will likely require significant additional staff time, funding resources, and possibly consultant support to implement. • Department/Division/Partners lists the city department/division responsible for implementation as well as other collaborators necessary for the action to be a success. • Implementation Milestones lists milestones for tracking successful implementation, such as adopting a plan or code amendment. The following section, Monitoring Progress, includes a list of metrics that Federal Way can use to measure the overall effectiveness of these strategies for achieving the four HAP objectives. DRAFT June 16, 2021 36 " ° City of Federal Way Housing Action Plan I Implementation and Monitoring Exhibit 9. Implementation Matrix and Priority Schedule Strategy/Action Priority Level of Department/ Implementation Effort Division/ Milestones Partners #1 Promote a dense, walkable, mixed -use City Center. Audit City Center -Core (CC-C) and City ST Medium a Planning a Conduct an audit and Center -Frame (CC-F) zones to ensure ■ Public present findings developments standards are supportive of Works Transit Oriented Development (TOD). Evaluate city -owned assets and future ST Medium u Planning a Number of capital improvements in and around the °PubWorks public/private City Center area appropriate for public . partnerships and private partnerships. established Implement code revisions for the City ST/MT High 4 Planning • Code amendments Center Subarea Plan adopted Review and refine the City's existing Local MT Medium ° Planning m Revenue from LIFT Infrastructure Financing Tool "LIFT Tax" •Finance Tax program for opportunities to support City Center development. ° Pub. Works ° Parks Develop wayfinding plan that is inclusive MT Medium ° Planning ■ Create wayfinding and accessible for people with disabilities. ■ Consultant plan #2 Promote mixed -use, walkable subareas and neighborhood centers. Continue support of Transportation Demand ST Medium • Planning • Inventory of TDM Management (TDM) plans to allow reduced •Pub. Works plan created parking requirements where appropriate. Encourage mixed -use areas to include ST Medium ° Planning ° Partnerships elements that foster local economic ■ Pub Works established development through partnerships with community based organizations (CBOs). Support additional long-range planning ST/MT Medium ■ Planning ■ Subarea planning, around mass transit, including the planned S interjurisdictional 272nd Street Station, and S 352nd Street collaboration Station, and neighborhood centers. Consider alternative code provisions to MT Medium Planning ■ Code amendments remove barriers to development supportive adopted of this HAP. Collaborate with the Public Works MT/LT Low ° Planning ■ Establish an department to identify areas for creative ■ Pub. Works interdepartmental parking standards near the development of work group future mass transit stations. DRAFT June 16, 2021 37 & City of Federal Way Housing Action Plan I Implementation and Monitoring Strategy/Action Priority Level of Effort Department/ Division/ Partners Implementation Milestones #3 Increase diversity in housing choice through expanding "missing middle" development opportunities. Identify and remove barriers to the MT Medium ■ Planning ■ Code amendments development of "missing middle" housing expanding "missing types in single-family zones. middle" adopted Adopt a unit -lot subdivision ordinance to MT Medium Planning + Ordinance adopted accommodate greater flexibility for integrating townhouses and other missing middle housing types. Apply lot standards to the whole development rather than individual dwelling units. Add design standards for fagade MT Medium Planning ■ Code amendments modulation, covered entries, pitched roofs, updating design and integration of design details. These standards adopted should also include standards on garage/driveway width and design. #4 Encourage accessory dwelling unit (ADU) production. Remove regulatory barriers to ADU 5 T Medium ■ Planning Updated production and streamlined -permitting: Also development examine fees charged for the permitting of ■Finance regulations ADUs and look for reductions. ■ Public Works . Monitor ADU applications and review timeline Promote ADU development with marketing MT High ■ Planning Establish ADU ■ Building promotion campaign on City website ■ Architect #5 Ensure that financial and regulatory incentives for mixed -income housing are effective. Conduct a study to evaluate the financial MT Medium Planning • Study completed incentives and impacts of the existing mixed -income provisions on multifamily development. Monitor the income -qualified units created MT Low - Planning ■ Inventory of income by these provisions. restricted units • Community created, and monitor Services over time Periodically evaluate provisions and MT/LT Medium ■ Planning ■ Evaluations implement changes as necessary to conducted promote mixed -income developments. DRAFT June 16, 2021 38 City of Federal Way Housing Action Plan I Implementation and Monitoring Strategy/Action Priority Level of Department/ Implementation Effort Division/ Milestones Partners ■ Necessary changes implemented #6 Review school impact fees on multifamily housing Annually review and adjust, if needed, ST Medium ■ Planning $ Annual review school impact fees for multifamily housing ■ Finance conducted with consideration for both FWPS' need for ■ Adjustments to school funding of future facilities and the city's ■ FWPS impact fees adopted, policy goals of encouraging housing if necessary production and diversity. Clarify school impact fee rates for MT Low a Planning Code amendment townhomes, duplexes, and triplexes. ■ FWPS #7 Coordinate affordable housing development and preservation with nonprofit developers, community groups, and the South King Housing and Homelessness Partners (SKHHP) Coordinate with the Diversity Equity and ST Low ■ Human ■ Established mutually Inclusion Manager to establish mutually Resources beneficial beneficial relationships with community 2 Community partnerships with based organizations (CBO) serving BIPOC Services CBOs communities that are disproportionately vulnerable to displacement and historically excluded. Coordinate with the South King Housing ST High Planning City investment in and Homeless Partners (SKHHP) network to Community capital fund support a capital fund for affordable Services housing opportunities. ■ Finance Monitor income -qualified affordable MT Medium 9 Planning Create/maintain a housing properties with expiring covenants. ■ Community database of affordable housing Services preservation opportunities Require notice of intent to sell for MT Medium @ Planning Adopt notice of intent properties with rents under a certain to sell ordinance affordability threshold. ■ Enforcement of ordinance Support Manufactured Home Park (MHP) MT/LT Medium ■ Community ■ Relationship building preservation and mitigate displacement for Services with residents and residents from closure or redevelopment. landowners ' Planning Webpage added to the city website DRAFT June 16, 2021 39 ,a } City of Federal Way Housing Action Plan I Implementation and Monitoring Strategy/Action Priority Level of Department/ Implementation Effort Division/ Milestones Partners #8 Tenant Protections and Pathways to Homeownership Develop an inspection program and ST High ■ Community ■ Rental inspection inventory of rental housing units to monitor Services program adopted their condition. ■ Planning ■ Inventory of rental ■ Building units inspected Provide additional tenant education and MT High ■ Community ■ Establish or partner legal assistance. Services to provide tenant + Building education and legal assistance program Partner to provide first time homebuyer MT Medium ■ Community ■ Educational program educational programs. Services offered and accessible to community Work with nonprofit and religious MT Medium Community ■ Partnerships institutions interested in developing Services developed property for affordable housing. MONITORING PROGRESS In addition to the actions listed above for implementing the eight strategies, Federal Way should also establish a monitoring program to measure progress towards achieving each of the four HAP objectives. Below is a discussion of monitoring for each objective. Objective 1 : Promote new market -rate and affordable housing development that expands housing production and choices and is inclusive to community needs. This objective is fundamentally about increasing the rate of housing production in Federal Way as well as the diversity of housing types being built. As discussed in Appendix A: Housing Needs Assessment, between 2020 and 2040 Federal Way will need to add 6,786 new housing units to accommodate population growth and account for past underproduction.' This equates to an average of 339 additional units per year. Exhibit 10 breaks down the total units needed by level of affordability. It also shows housing types commonly associated with that affordability level in the Federal Way housing market. While these housing types do not reflect the housing preference of all households at these affordability levels, they provide a guide for setting reasonable housing production targets by housing type. DRAFT June 16, 2021 40 `' 19 City of Federal Way Housing Action Plan I Implementation and Monitoring Exhibit 10. Total Additional Housing Units Needed in 2040 by Affordability Level (% of AMI) 0-30% 950 48 Income -qualified affordable housing 30-50% 1,289 64 ADUs; Income -qualified affordable housing in mixed -income buildings 50-80% 1,629 81 Market -rate apartments, multiplex, condominiums 80-100% 814 41 Market -rate townhomes 100%+ 2,104 105 Market -rate single-family homes and townhomes Sources: OFM, 2019; PSRC, 2017; ECONorthwest Calculation, 2020; BERK, 202 7. If housing costs continue to rise faster than incomes in Federal Way, many existing homes will become less affordable over time. For example, a single-family home that is affordable today at 80% of AMI may only be affordable at 100% of AMI in 2030. These rising costs reduce the supply of housing available at lower affordability levels and increase the economic displacement pressures faced by current residents. Therefore, it may be appropriate to set higher production targets for less expensive housing types in anticipation of losses at those affordability levels, and lower targets for single-family homes as indicated in Exhibit 10. Objective 2: Encourage homeownership opportunities and support equitable housing outcomes. There are a few important ways to measure achievement of this objective. First is measuring the production of new housing units suitable to homeownership. Exhibit 10 already includes some basis for selecting average annual production targets for ownership housing types like condominiums, townhomes, and single-family homes. Additional measure of success could include: ■ Increasing the total number of homeowners in Federal Way: It is quite possible the homeownership rate in the city will start to slowly fall in years to come due to the anticipated increase in apartment development in the City Center. However, the total number of homeowners will be an important metric for evaluating if homeownership is becoming available to more residents. ■ Narrowing or eliminating the homeownership gap between White and BIPOC households: Federal Way should monitor the difference between new homeownership totals for White and BIPOC households. Efforts to reduce barriers to homeownership for BIPOC households will be successful if they reduce racial disparities in homeownership. DRAFT June 16, 2021 41 City of Federal Way Housing Action Plan I Implementation and Monitoring Objective 3: Plan for continued growth to ensure that the built environment promotes community development and increases the quality of life for Federal Way's existing and future residents. Achievement of this objective is more difficult to measure directly, since "quality of life" is interpreted differently by residents. However, there are some indicators that can be used to determine if the intent of this strategy is achieved: • Addition of new community amenities such as parks, bike and pedestrian infrastructure, or public gathering spaces in areas that receive housing growth: This will help the city evaluate if it is successful in focusing new publicly or privately funded improvement in areas that receive new housing. ■ Increased Walkscore in station areas: Walkscore measures the density and diversity of amenities (such as grocery stores, retail, restaurants, entertainment, or childcare) within walking distance of a point of interest, as well as the quality of the pedestrian environment. Increases in Walkscore will indicate that the station areas are growing in ways that make more amenities available to both new and existing residents. ■ Increased density of new development in station areas: Federal Way can monitor the achieved density of new projects proposed and built within Link station areas it is transit -supportive and consistent with transit oriented-development.12 Objective 4: Preserve existing affordable housing stock to limit displacement pressure Federal Way's current supply of housing affordable to households with incomes less than 50% of AMI includes both income -qualified, affordable housing as well as naturally occurring affordable housing. Both kinds of housing are at risk. There are a few indicators to support monitoring achievement of this objective. Total units of preserved income -qualified affordable housing: This indicator measures the effectiveness of Federal Way's work to collaborate with SKHHP in identifying opportunities for affordable housing preservation. w Total units of income -qualified affordable housing lost: Once Federal Way begins monitoring regulated affordable housing, it will be able to monitor when these units are lost due to expiring covenants that regulate affordability and/or when units are demolished in favor of new development. 12 See Strategy 1 for a discussion. DRAFT June 16, 2021 42 Appendices APPENDIX A: FEDERAL WAY HOUSING NEEDS ASSESSMENT City of Federal way Housing Needs Assessment Contents Introduction........................................................................................................................................... 1 Summaryof Findings................................................................................................................................................. 1 HousingTerminology.................................................................................................................................................4 CommunityProfile................................................................................................................................ 7 Population................................................................................................................................................................... 7 Households................................................................................................................................................................10 Employment Profile.............................................................................................................................20 Employmentand Wages........................................................................................................................................20 Travel to Work.............................................................................................................. ............................. ............ 22 Housing Inventory...............................................................................................................................24 Housing Supply Characteristics.............................................................................................................................24 Homeownership........................................................................................................................................................27 RentalHousing..........................................................................................................................................................32 HousingProduction..................................................................................................................................................34 SubsidizedHousing..................................................................................................................................................36 Gap Analysis...................................................................................................................................... 37 Housing Needed to Accommodate Further Growth..........................................................................................37 :111 December 2020 City of Federal Way I Housing Needs Assessment V 1 Introduction This housing needs assessment presents an evaluation of current housing needs and supply in Federal Way, across the full spectrum of household types and income levels. This assessment will help evaluate potential options and guide implementation so that the Housing Action Plan (HAP) plan strategies are based on data and connect to the needs of residents. The assessment helps to answer the following kinds of questions: Who lives and works in Federal Way and what are their socioeconomic characteristics? What types of housing are available in Federal Way? Are there any groups of people who are not able to find housing that is safe, inclusive, and meets their household needs? How much housing, and what types of housing, are needed to meet current and future housing needs of Federal Way residents? This housing needs assessment is organized into four main sections: a community profile, an employment profile, a housing inventory, and a gap analysis. Below is a summary of overall findings. SUMMARY OF FINDINGS For many years Federal Way has been a place where people could live affordably in the Puget Sound region. The community offers lower- and moderate -income housing within a short commute of both Seattle and Tacoma. It also offers higher income housing with sweeping views and easy access to the Puget Sound. Regional growth pressures resulted in greater demand for housing and higher prices for housing in and around Seattle. Growth did not occur evenly throughout the region, resulting in a unique pattern of housing needs and demands for Federal Way. Federal Way's demographics highlight that the community needs a range of housing types to accommodate its population. Housing is needed for families with children, larger households, and smaller one- and two -person households. Like most of the region, Federal Way also has a growing number of older adults. Variety in Federal Way's housing is necessary to meet the needs of changing needs of community members throughout their lifecycle. Children and youth make up a larger portion of the population in Federal Way than in King County as a whole: 27% of Federal Way residents are age 19 or under, compared with 22% of King County residents. Nearly 20% of Federal Way's population is over age 60 and an additional 1 3% of the population will reach that age within the next 10 years. 71 Whereas the King County overall has 8% of households with five or more members, 1 3% of Federal Way households are in this category. About a quarter of all households have only one or two members in Federal Way. This is slightly below the King County trend but speaks to a continued need for smaller unit housing. ■ II December 2020 City of Federal Way I Housing Needs Assessment Since Federal Way historically provided an affordable option for people seeking housing in the region, it was an attractive community for households with low and moderate incomes. However, rising regional prices have increased housing costs in Federal Way, resulting in high levels of household cost burden. Cost burden occurs when households spend more than 30% of their income on housing costs. Households experiencing cost burden have less money available for other essential expenses such as childcare, food, healthcare, transportation, and education. Rising rents also increase the rate of eviction and are the primary driver of homelessness in Washington State.' As a result, cost burden increases the need for a variety of community supports and social services. Nearly 40% of all households in Federal Way are cost -burdened (over 13,000 households in total). Cost burden is most common among both owner and renter households with incomes below 50% of area median income (AMI). Housing costs are rising faster than incomes. The median annual wages in the four largest employment sectors in Federal Way —health care and social assistance, retail trade, accommodation and food services, and educational services —range between approximately $32,000 and $51,500. Affordable monthly housing costs for such incomes range from $798 to $1,289. On average, over 2% of renter households in Federal Way experience an eviction filing each year between 2004 and 2017. This rate is nearly double for Black households, echoing similar patterns in other South King County communities. Eviction is extremely traumatic and disruptive. It often results in homelessness and/or prolonged housing insecurity. In addition, rising housing costs and cost burden are barriers to homeownership. Homeownership is an important mechanism for building and securing household wealth and for creating investment in the community. The barriers to homeownership are multi -faceted and not unique to Federal Way, but they still profoundly affect the community. Homeownership requires financial means, including a stable income and savings for a down payment, that put it out of reach for many households based on income limitations or existing cost -burden. Even when households may have the means, homeownership requires a knowledge base that is not shared by all. This includes knowing about building and repairing credit, application processes and procedures, and banking. BIPOC (Black, Indigenous, People of Color) households disproportionately lack access to this knowledge base, particularly those households who do not come from a tradition of homeownership due to immigration status or systemic inequities. Addressing the barriers to homeownership is an important need for supporting equity and community -building in Federal Way. New housing production has been far slower than is necessary to meet both existing and expected future demand for housing in Federal Way. Housing production shortages increase competition for available units and drive up rents and housing prices. New housing is needed at all affordability levels in the community and to meet a variety of household needs. This includes both smaller and larger unit types, rental and ownership units, and housing for households with moderate and low incomes. This may include single-family housing, multifamily housing, and a variety of "missing middle" housing types that offer attached single-family or smaller -sized multifamily housing such as duplexes, townhomes, or cottages. Federal Way needs to add about 6,800 new units before 2040 to accommodate population growth and account for past underproduction. This equates to an average production of 339 additional units I Washington State Department of Commerce, 2018, Drivers of Homelessness in Washington State. each year, a 68% increase over recent housing production trends. Federal Way has seen no new multifamily housing permit activity since mid-2017 following a moratorium on multifamily housing permits and an increased impact fee to support the Federal Way School District. At least a third of the existing housing gap is for Lower -income households (making 50% of AMI or less). Most residents in this income range would require a housing subsidy to afford housing without being cost -burdened. .3 Federal Way has seen little production of "missing middle" housing, such as duplex or multiplex (3-4 unit) units. Only about 9% of Federal Way's housing stock consists of these types. For some in the development community, Federal Way is seen as "built out" based on its existing zoning. Zoning changes that allow additional density or development types could support new development. There is increased awareness of the need to address systemic inequities that have affected BIPOC for generations in the United States. In Federal Way, like other places, the results of these inequities can be seen in disparities in income, homeownership, and evictions. While this an issue that Federal Way will not solve alone, improving equity for BIPOC residents can start with a commitment to addressing housing disparities. Reducing cost burden, which disproportionately affects BIPOC households, provides families with opportunities to invest in their future. It is particularly important to increase the supply of housing affordable to households with income below 50% AMI, for whom cost burden is particularly impactful. Programs that support pathways to ownership for BIPOC households would increase BIPOC's share of investment and wealth -building in the community and begin to reverse historical trends of exclusion and systemic racism. Federal Way can address housing needs and challenges and improve conditions for existing residents through its Housing Action Plan. New investments in housing are also an opportunity for community - building that will enhance quality of life and support smart, equitable, and healthy growth in Federal Way. Regional investments in light rail provide the opportunity for new housing choices and transit - oriented development (TOD) around Federal Way's new light rail stations. Building new housing around community assets such as transportation, social services, employment, education, and childcare supports growing families and older adults aging in place. New housing provides the opportunity to integrate such assets in parts of the community where they are less available. HOUSING TERMINOLOGY Below are definitions of terms, data sources, and acronyms used in this needs assessment. Housing Types Affordable Housing. The U.S. Department of Housing and Urban Development (HUD) considers housing to be affordable if a household spends no more than 30 percent of its income on housing costs. A healthy housing market includes a variety of housing types that are affordable to a range of different household income levels. However, the term "affordable housing" is often used to describe subsidized and income -restricted housing available only to qualifying low-income households. Income -restricted housing can be located in public, nonprofit, or for -profit housing developments. It can also include households using vouchers to help pay for market -rate housing. Inclusionary Housing. In this study, "inclusionary housing" refers to the vision of supporting a local housing market that provides a diversity of housing types at different affordability levels and meets the diverse social, geographical, and design needs of individuals and families. The goal is to make sure there are housing options are attainable to anyone who wishes to live in Federal Way, inclusive of their level of income. Income Measures Area Median Income (AMI) refers to HUD Area Median Family Household Income. HUD calculates AMI for counties or metropolitan regions.2 Federal Way is in the Seattle -Bellevue Metro Area, which includes all of King and Snohomish counties. In 2020, the Seattle -Bellevue Metro AMI was $1 1 3,300 ---------for _a 4-person-household.-HU_D_sets-income-limits-to-qualify-for-affordable-housing-relative-to AMI. When classifying households by income level, HUD adjusts these income limit thresholds based on household size. This reflects the fact that housing and living costs are higher for larger households than they are for smaller households. Cost Burden. Households that spend more than 30 percent of their gross income on housing, including utilities are considered "cost -burdened." Cost -burdened households have less money available for other essentials, like food, clothing, transportation, and medical care. Income -Restricted Housing. This term refers to housing units that are only available to households with incomes at or below a set income limit and are offered for rent or sale at a below -market rates. Some income -restricted rental housing is owned by a city or housing authority, while others may be privately owned. In the latter case, the owners typically receive a subsidy in the form of a tax credit or property tax exemption. As a condition of their subsidy, these owners must offer a set percentage of all units as income -restricted and affordable to households at a designated income level. Low -Income. Households that are designated as "low-income" may qualify for income -subsidized housing units. HUD categorizes households as "low-income," "very low-income," or "extremely low- income" relative to area median income (AMI), with adjustments for number of household members. 2 Note that HUD sometimes refers to HUD Area Median Family Income as just Median Family Income, or MR. See htw.5i/lwww.hudsger.gov/porto I f datosets /il_htm 1 Exhibit 1 summarizes these categories and income limits by household size for the Seattle -Bellevue Metro area, which includes Federal Way. Median family income is calculated based only on the incomes of family households (those with two or more related persons living together). Median family income is typically higher than median household income (which is based on all households, including one -person households). Severe Cost Burden. Households spending more than 50 percent of their gross income on housing, including utilities, are "severely cost -burdened." Severely cost -burdened households have less money available for other essentials, like food, clothing, transportation, and medical care. Exhibit 1. Income Limits for Grouping Households by Income Level in Seattle -Bellevue Metro Area Extremely Low- 30% $25,080 $28,680 $32,250 $35,820 $38,700 $41,580 Income Very Low- 50% $41,800 $47,800 $53,750 $59,700 $64,500 $69,300 Income Low -Income 80% $66,880 $76,480 $86,000 $95,520 $103,200 $110,880 Middle -Income 100% $79,310 $90,640 $101,970 $1 13,300 $122,360 $131,430 Sources: HUD, 2020; BERK, 2020. Data Sources The American Community Survey (ACS) is an ongoing nationwide survey conducted by the U.S. Census Bureau. It is designed to provide communities with current data about how they are changing. The ACS collects information such as age, race, income, commute time to work, home value, veteran status, and other important data from US households. The Comprehensive Housing Affordability Strategy (CHAS) is a dataset published by HUD. Based on custom data tabulations from the ACS, the CHAS provides insight into current housing circumstances, needs, and problems, with an emphasis on the needs of low-income families. Qualitative Data. BERK and MAKERS collected qualitative information from community and housing industry stakeholders to better understand housing Federal Way. Information was collected through interviews, small group discussions, and the Stakeholder Advisory Group. Households and Individuals Household. A household is a group of people living within the same housing unit.3 Such individuals may be related. A person living alone in a housing unit, or a group of unrelated people sharing a housing unit, is also counted as a household. People living in college dormitories, military barracks, nursing homes, or other "group quarters" are not considered to be living in households. Householder. This is an adult resident who answered the Census survey on their household's behalf. Summaries of households by race or ethnicity typically focus on the race or ethnicity of the householder, and other members of the household may identify with other racial or ethnic groups. Household Income. The U.S. Census Bureau defines household income as the sum of the income of all people 15 years and older living together in a household. Black, Indigenous, and People of Color (BIPOC). In this report, we use "Black, Indigenous, and people of color" to refer to people who identify as any race other than White alone, as well as Hispanic and Latino persons of any race. 3 The Census Bureau sometimes refers to "occupied housing units" and considers all persons living in an occupied housing unit to be a single household. So, Census estimates of occupied housing units and households should be equivalent. r r� Community Profile POPULATION As of 2020, the estimated population of Federal Way is 98,340. Since 2010, the City of Federal Way has grown at an average annual rate of 1.1 %, which is below the countywide average annual growth rate of 1.6%.4 Age of Population Children and youth make up a larger portion of the population in Federal Way than in King County as a whole: 27% of Federal Way residents are aged 19 or under, compared with 22% of King County residents. This indicates that housing for families with children is a need within the City of Federal Way. Federal Way has a proportionally smaller population of young adults aged 20 to 39: this group makes up 28% of Federal Way residents but 32% of King County residents (Exhibit 2). Similar to King County as a whole, nearly 20% of Federal Way's population is over age 60 and an additional 13% of the population will reach age 60 within the next 10 years. Many of these residents will have specific and changing housing needs as they age. A diversity of housing types can be an important asset to support independent adults that are aging in place. Single-family homes may work for some aging adults, but others may require or desire maintenance -free housing or need accommodations for limited mobility or sensory impairments. Services, health care, social opportunities, shopping, transportation, and other needs may be more accessible to older adults who live in denser neighborhoods with those opportunities nearby. While many of the older households in Federal Way have the financial means to afford adequate housing and services, many others will not. 4 Washington State Office of Financial Management. 2020. "April 1 population estimates." hit : www.ofm.wa.govfwashinaton-data-research/❑oouIction-dernoaraj2hics/oapulation-estimares�april-l-officlol- poaulation-estimates :11I December 2020 City of Federal Way I Housing Needs Assessment 1 7 Exhibit 2. Population Distribution by Age and Gender in City of Federal Way (left) and King County (right) 70 years mid over 70 year; -:rw ever 3% 60 [,) 60 ;rr:r, 60 to 09 ye,;rs 50 1 y j Q X 1 50 In 59 y,(ir 6% 40 to .19 ypr!'-' 40 to 49 year 7% 30 to 39 ye,.:rs 30 to 39 yeor, 8% 20 lo 29 vecr 20 lo 29 vecirs, 7% 10 to 19 yeas 10 to 19 yeor, 5% 0 too "",:!rs 0 to 9 'Jear� 6% 0 �-`cle a Fewc:le Sources: ACS 5-year Estimates, 2074-20 7 8; BERK, 2020. Race and Ethnicity 0 %gCdk Federal Way is more racially and ethnically diverse than King County as a whole: in 2018, 47% of Federal Way residents identified as a race other than White alone, as compared with 35% for King County as a whole (Exhibit 3). Federal Way has a larger proportion of Hispanic residents than King County as a whole, with 19% of Federal Way residents identifying as Hispanic, Latino, or of Spanish origin compared with 10% of residents in King County as a whole (Exhibit 4). Exhibit 3. Percentage of BIPOC Population by Race in City of Federal Way and King County 50°; 45°c 40 V, 350* 304a 25 °ic 20°c 1543 I0°10 5% 0°rb 47 % 35% ■ Two or more races 1 Some other race XNative Hawaiian and Other Pacific Islander A Asian *American Indian and Alaskan Native ■ Black or African American 2018 2018 Federal Way city, Washington King County, Washington Note: This exhibit only presents race and does not present ethnicity. Individuals who identify as ethnically Hispanic, Latino, or of Spanish origin AND as a race other than White alone are included here under their self -identified race. Individuals who identify as ethnically Hispanic, Latino, or of Spanish origin AND White alone are not included in this exhibit. Sources: ACS 5-year Estimates, 2006-20 7 0 & 20 7 4-20 7 8; BERK, 2020. Exhibit 4. Percentage of Population by Race and Ethnicity in City of Federal Way and King County 100% 32% 36% 25% 30% 75% .. 0' . Black, Indigenous, and people of color, non -Hispanic 50% ■ Hispanic of any race 25% 4' , ■ White only, non -Hispanic 0% 2010 2018 2010 2018 Federal Way King County Sources: ACS 5-year Estimates, 2006-2010 & 2014-2018; BERK, 2020. HOUSEHOLDS As of 2018, there were an estimated 35,589 households in the City of Federal Way. This represents an increase of 2,348 households since 2012, when the estimated total was 33,241.5 Housing Tenure As of 2018, an estimated 56% of households in the City of Federal Way owned their home, while 44% were renting their home. This represents a slight decline in the proportion of owner household units since 2012, when 57% of Federal Way households were homeowners and 43% were renters. Federal Way is very similar to King County as a whole on this measure: countywide, 57% of households were homeowners and 43% were renters as of 2018.6 A healthy housing market includes a mix of both ownership and rental housing types to meet the needs of a diversity of households and income levels. Not all households can afford homeownership or desire to own a home. There is some evidence that higher rates of homeownership in a community are associated with a higher median length of residence (amount of time living the same housing unit). Higher rates of homeownership are also linked to higher property values, though that relationship may work in reverse, with higher property values leading to the higher ownership rates? Household Size The term "household" refers to a group of people living together in a single housing unit. As of 2018, the average household size in the City of Federal Way is 2.7 individuals, slightly higher than the King County average of 2.5 individuals per household.$ As shown in Exhibit 5, two -person households are the most common household size overall in Federal Way. Among renter households, one -person households are the most common size. While smaller households are more common, there are still a significant number of larger households in Federal Way. More than 7,500 households have four or more members. Compared to King County as a whole, Federal Way has a slightly lower proportion of small households: 24% of Federal Way households have one or two members compared to 29% of King County households. Federal Way also has a higher proportion of large households than King County: 13% of Federal Way households have five or more members compared to 8% for King County.9 6 ECONorthwest. 2020. Federal Way: South King County Sub -Regional Housing Action Plan Framework. Original data from the U.S. Census Bureau Public Use Microdata Sample (PUMS), 2018. 6 U.S. Census Bureau. 2014-2018. American Community Survey 5-year Estimates. 7 Mallach. A. 2016. Homeownership and the Stability of Middle Neighborhoods. Community Development Innovation Review. Federal Reserve Bank of San Francisco. bnal.-//.www.frbsf.org communit-develo m nt ub€icotions communit-devela ment- investmem-revi w Z2016 ❑u u t homeownership -and-the-stobili -of-middle-nei hborhaod ftn20 8 U.S. Census Bureau. 2014-2018. Table CP04. American Community Survey 5-year Estimates. 9 U.S. Census Bureau. 2014-2018. Table B25009. American Community Survey 5-year Estimates. Exhibit 5. Household Size by Tenure in City of Federal Way w o O s d w 7 O x in .'�Owner-occupied as>� Renter -occupied 7,203 ^ w h —o—Total 4,751 4,567 3,412 2,260 2,687 n _ 1 1,482 1,192 6 305 1♦ 1-person 2-person 3-person 4-person 5-person 6-person 7+ person household household household household household household household Sources: ACS 5-year Estimates, 20 7 4-20 7 8; BERK, 2020. The breakdown of households by tenure and size has changed over the past decade. Exhibit 6 shows the gain or loss of renter and owner households by household size between 2010 and 2018. Most of the increases were in large (5+ person) and small (two -person) households and were among renter households. Between 2010 and 2018, the City experienced a net gain of more than 1,300 households with five or more members, the overwhelming majority of which (1,070 households) were renter households. There was an overall decline of more than 500 three- and four -person households, with the losses coming primarily from owner households. While the number of two -person owner households remained relatively stable, the city experienced an increase of more than 500 two -person renter households over the same period. Exhibit 6. Change in Number of Households by Household Size and Tenure in City of Federal Way, 2010-2018 1,070 N 2 1,000 O L UI '0 528 2 O m 42 Z 0 -21 44 -130 m o -280 -274 500 -462 262 ■ -1,000 1 -person 3-person 4-person 5+ person Household Size Sources: ACS 5-year Estimates, 2006-20 7 0 & 20 7 4-20 7 8; BERK, 2020. a Renter Households ■ Owner Households Household Income In 2018, the median household income in the City of Federal Way was $48,629 for renters, $85,607 for homeowners, and $66,653 across all households (Exhibit 7).10 Federal Way is part of the U.S. Department of Housing and Urban Development's (HUD's) Seattle -Bellevue Metro Area, which includes all of King County. In 2020, the HUD Area Median Family Household Income for a four -person household for the Seattle -Bellevue HUD Metro Area (also known as Area Median Income or AMI) was $1 13,300.11 It is important to note that the median household income for Federal Way households is substantially below the AMI, which is the base metric used in a number of affordability measures throughout this report. The majority of households in Federal Way have incomes below the AMI, and so are more likely to face housing affordability challenges than the typical residents of the HUD Seattle -Bellevue Metro Area. Exhibit 7. Median Household Income by Tenure in City of Federal Way Renter $37,378 $48,629 30% Owner $68,694 $85,607 25% All $49,976 $66,653 33% Sources: ECONorthwest, 2020; PUMS, 20 7 2 & 20 7 8; ACS 1-year Estimates, 2012 & 20 7 8; BERK, 2020. Exhibit 8. Distribution of Households by AMI in City of Federal Way 2e . 20% t9w =14 �YY. 10% , 0% 0-30% 30-50% 50-80% 80-100% +100% Household Income as % of AMI Year E 2012 2018 Sources: ECONorthwest, 2020; PUMS, 2012 & 2078. Exhibit 8 shows the distribution of households in Federal Way by household income as a percentage of the area median income for the Bellevue -Seattle HUD Metro area. In 2018, an estimated 74% of households in Federal Way had incomes at or below the AMI, while 26% had incomes greater than the AMI. As shown in Exhibit 9, households that own their homes in Federal Way are more likely to have higher incomes: 40% of homeowners have incomes above the AMI compared with just 11 % of renters. 10 ECONorthwest. 2020. Federal Way: South King County Sub -Regional Housing Action Plan Framework. Original data from the U.S. Census Bureau Public Use Microdata Sample (PUMS), 2018. 11 U.S. Department of Housing and Urban Development. 2018. "FY 2018 Income Limits Documentation System." HUD User. Mr www.huduser.gov/porta I t sets A i12018 2018summar .o n This is an indicator that homeownership may be unaffordable for many moderate and even middle - income households in Federal Way. More information about homeownership affordability is provided later in this assessment. Exhibit 9. Distribution of Households by AMI and Tenure in City of Federal Way Renters D.-vn e rs On.,G 250, 50 100:1,D Household Income (as % of AMI) 0-30% 30-50% 50-80% 80-100% +100% Sources: ECONorthwest, 2020. The distribution of household income levels also differs by race and ethnicity, as shown in Exhibit 10. Among White, non -Hispanic households, 45% of households have incomes above the AMI.12 Among households of color (including Hispanic/Latino households), 29% have incomes above the AMI. Exhibit 10. Distribution of Households by AMI and Race in City of Federal Way Black, Indigenous, and people of color 16% 160:0 (including Hispanic) a _ �xlr-m­Iv L,,:.-Ino;nr; (_3G - VcrvL,r,v-Irc:m":, 30I•, :50''- L.,.._1no,me(>50 h,_?0 , ■Ah,,ve 7•t m'm Income!-.100" While only, non- 15% 14% F4m'e Hispanic Sources: HUD CHAS (based on ACS 5-year Estimates, 20 7 2-2016); BERK, 2020. 12 The race/ethnicity of a household is determined by the race or ethnicity of the "householder." The householder is the person in whose name the housing unit is owned or rented. Cost -Burdened Households Cost -burdened households are defined as those that spend more than 30% of their income on housing costs. Severely cost -burdened households are those that spend more than 50% of their income on housing. Exhibit 1 1 shows the cost -burdened status of households by percentage of AMI and tenure in Federal Way. 13 The likelihood of being cost -burdened or severely cost -burdened tracks with income categories in this data: the lower a household's income (by category, as a percentage of area median income), the more likely the household is to be cost -burdened or severely cost -burdened. Where sufficient housing available, either through attainable market -rates or through subsidized affordability programs, this does not have to be the case. Exhibit 11. Distribution of Cost -Burdened Status (Households) by AMI and Tenure in City of Federal Way 100% 75% 50% H :2 25% ory� 3 s 100% 0 75% 50% 25% 0% Owner B4% 71% 59% 30% 32% P Renter 87% 44% 22% � 19b � '0% 3% 0% 6 0% 0% 0% 0-30% 30-50% 50-80% 80-100% +100% ■ Cost burdened I Severe cost burdened Note: percentage of AMI is shown along the horizontal axis. Sources: ECONorthwest, 2020; PUMS, 2018. The rate of housing cost -burden among households in Federal Way with incomes less than 50% of AMI is very high. Most households in Federal Way with incomes 30% or less than AMI are severely cost - burdened. Eighty-two percent of renter households and 71 % of owner households in this income category are severely cost -burdened. More than half of households with incomes between 30 and 50% of AMI are cost -burdened in Federal Way, though the rate is higher for renter households. Eighty-seven percent of renter households and 59% of owner households in this income category are cost -burdened. The percentage of households that are cost burdened is significantly lower for households with incomes above 80% of AMI. The cost burden data used above are the most current available, but reflect conditions surveyed between 2012 and 2016. As will be shown later in this needs assessment, rents in Federal Way have increased 13 As described in the Housing Terminology section of this report, AMI is measured relative to the King -Snohomish region and not just Federal Way. significantly since this time period. Additionally, while there is not a data source with accurate information on the impact of the COVID pandemic, it is widely acknowledged that households experiencing COVID- related income losses have less ability to pay housing costs. Therefore, it is likely that the problem of household cost burden has also increased significantly. The likelihood of being cost -burdened also differs by race and ethnicity in Federal Way. Forty-six percent of households of color and/or Hispanic households are cost -burdened in the city, compared with 33% of White, non -Hispanic households. Twenty-four percent of households of color and/or Hispanic households are severely cost -burdened, while just 14% of White households are (Exhibit 12). Exhibit 12. Cost -Burdened Status by Householder Race in City of Federal Way 461% Cost - Burdened BIPOC 'Including 22% Hispanic) 33% Cost - Burdened White only, non -Hispanic 0 : 204j 30Qii �0?j 005everely Cost -Burdened j>50k5j Not Cost-Burccned OTotal Cost -Burdened Sources: ACS 5-year Estimates, 2014-2018; BERK, 2020 53% 67% 50::; 50` 7C9tl o0... 90 ! Cost -Burdened (30-50' ,,, :?Jot Computed 00% Exhibit 13 shows the number of cost -burdened households by AMI grouping and household type in Federal Way. As noted previously, while there are households struggling with housing costs across the entire income spectrum, the greatest number are among households with incomes below 30% of HUD AMI. In terms of household type, the greatest need is among small families, among which nearly 5,600 households are cost -burdened. There is also a substantial number of cost -burdened older adult households, including nearly 1,200 older adult families and over 2,300 older adults living alone. Exhibit 13. Cost -Burdened Households by Household Type and AMI Grouping Older Adult 425 160 205 150 239 1,179 Family Older Adult 1,280 545 340 140 40 2,345 Living Alone Large Family 580 530 225 140 55 1,530 Small Family 2,270 1,885 874 255 310 5,594 Other 950 1,050 280 185 90 2,555 Total 5,505 4,170 1,924 870 734 73,203 Notes: Older Adult Family — Two persons, either or both age 62+. Older Adult Living Alone — A person age 62+ living alone. Small Family — Families with 2-4 members (excluding older adult families). Large Family — Families with 5 or more members. Other — Non -family, non -older adult households (includes those living alone). Sources: ACS 5-year Estimates, 20 7 2-2016; BERK, 2020. In Federal Way, cost burden is more concentrated among households with incomes less than 50% of AMI than it is in King County as a whole: 73% of cost -burdened households in Federal Way have incomes below 50% of AMI, compared with 59% of cost -burdened households in King County as a whole. This implies that households with incomes above 50% of AMI living in Federal Way are much less likely to experience cost burden than those living in other parts of King County. Nonetheless, there is a great deal of need for housing that is affordable and inclusive to households with very low and extremely low incomes in Federal Way. Housing cost burden is also more common among older adult households in Federal Way than it is in King County as a whole: 42% of older adult households are cost -burdened in Federal Way, compared to 38% in King County as a whole. Housing Vulnerability and Displacement Risk Households evicted from rental housing are at greater risk of housing insecurity, vulnerability to exploitation, and homelessness. Households with a history of evictions or eviction filings14 can face significant challenges finding rental housing as many landlords conduct background checks and screen out applicants with eviction records. Recognizing that there are many reasons why a household may be unable to pay rent, including economic insecurity, job loss, or unexpected medical expenses, many communities provide renter protections to reduce the likelihood that short-term economic setbacks result in evictions and subsequent displacement. In addition, tenants financially impacted by the COVID-19 pandemic may have accumulated significant debt in the form of rent arrears. While a state mandate is 14 Eviction filing is a legal notice of an eviction suit —not all eviction filings result in actual evictions, in which a household is forced to leave their housing unit. Instead, a renter household may move out preemptively, pay overdue rent, or reach some other settlement with the landlord. However, eviction filings are public record and may be seen be future potential landlords when conducting background checks. temporarily protecting these tenants from eviction, such households are likely to face eviction when the mandate is lifted unless additional protections are put into place. The Evictions Study by the University of Washington and University of California Berkeley tracks eviction filing rates across much of the Central Puget Sound Region, including Federal Way.15 The eviction filing rate is the rate of eviction filings per 100 renting households per year.16 This is distinct from the eviction rate, which is the rate of households actually evicted from their housing per 100 renting households. Nationally, the rate of eviction filings is two to three times the rate of evictions.17 In the City of Federal Way, the rate of eviction filings is highest in the southeastern portion of the city, around SW 356th St andWA-99, where the eviction filing rate between 2004 and 2017 was nearly 7%. The rate is also comparatively high, at 5.2%, in the area around 320th St and 11 th Ave SW and in the area around Military Rd S and S 304th St, at 4.3%. Exhibit 14 shows the eviction filing rate by census tract in the City of Federal Way and surrounding areas. Exhibit 14. Eviction Filing Rate by Census Tract Estimated Eviction Rate 5-100*6 5% 3 - 5°0 2-3% 1 - 2% 0-11% Insufficient Data Source: The Evictions Study, 2077. The rate of eviction filings differs by the race of the renting household, as shown in Exhibit 15 and Exhibit 16. In the City of Federal Way, the eviction filing rate for White renters was 75 University of Washington. 2017. "The Evictions Study Map." Center for Studies in Demography and Ecology. https:INsseract. csde.woshingfon.edu:8080/shi ny/evictionm a p s / 16 The Evictions Study calculates eviction filing rates by dividing the number of eviction filings in a specific geography (e.g., census tract) by the number of renting households in that area according to ACS 2013-2017 5-year estimates (htt p s- / /tesse r a ct.csd e. w a shi n ci ton.edu.8060%shinyfevictionm❑ PS ). 17 Eviction Lab. 2016. "National Estimates: Eviction in America." Princeton University. 1.46% between 2004 and 2017. For Black renters, the rate was more than double-3.94%—over the same period. The rates for Latino and Asian renters fall in between, at 2.10% and 2.05%, respectively. The overall eviction filing rate in Federal way is similar to that of other South King County cities, such as Auburn and Kent, which have eviction filing rates of 1.92% and 2.1 9% respectively. The racial and ethnic disparities in these other cities follow the some pattern as in Federal Way: in both Auburn and Kent, Black renters are the most likely to experience an eviction filing and White or Asian renters are the least likely to experience one. Exhibit 16 shows the eviction filing rate by census tract for Black and White renter households in Federal Way and surrounding areas. Higher rates of eviction filings for BIPOC households, particularly Black households, indicates that these households face a greater displacement risk and are more housing vulnerable than White households. Exhibit 15. Eviction Filing Rate by Race in the City of Federal Way Black 3.94% Hispanic or Latino 2.10% Asian 2.05% White 1.46% All 2.21 % Sources: The Evictions Study, 2017; BERK, 2020. Exhibit 16. Eviction Filing Rates for Black and White Renter Households by Census Tract Estimated Eviction Rate b — 100% 3-5% 2 — 3°0 II Black Renter Households White Renter Households Note: Areas with fewer than 7 00 renting households of the specified race are omitted. Source: The Evictions Study, 2017. Employment Profile EMPLOYMENT AND WAGES As of 2018, there were more than 30,000 jobs based in Federal Way. Exhibit 17 summarizes the number of jobs in Federal Way by sector, the change in the number of jobs between 2010 and 2018, median salary by sector, and percentage of jobs within each sector accessible by car and transit. The largest numbers of jobs in Federal Way are available in the sectors of health care and social assistance (7,900 jobs), retail (4,900), accommodation and food services (3,700), and educational services (2,600). The median annual wages in the four largest employment sectors in Federal Way —health care and social assistance, retail trade, accommodation and food services, and educational services —range between approximately $32,000 and $51,500. Exhibit 18 shows the maximum housing costs that would be affordable to a household with an annual income equal to the median annual wage in these four sectors. "Affordable" here means that a household could spend up to that amount on housing costs (whether renting or owning) and not exceed 30% of their total income. Affordable monthly housing costs for such households range from $798 to $1,289. See the sections on Home Values and Homeownership Affordability and Rental Housing Costs and Affordability for more details on the availability of housing that is affordable for these households. ■ l�l December 2020 City of Federal Way I Housing Needs Assessment I 20 Exhibit 17. Employment Profile and Trends by Sector in City of Federal Way Federal Wax Employment Numbers Regional Access to Employment W.duostry d2-digit NAICS Cade) Empioyees • ChmW %ChwW Mtedm Salary % Jobs by % Jabs by (2018) (2DOO-2018) (2aoa-2018) polo) Auto Transit Agriculture, Forestry, Fishing and 19 14 280% S36,563 24=v 0% Hunting Mining, Quarrying, and Oil and Gas 22 17 340% NA 47% 6% Extraction Utilities 0 -8 -100% $93,542 24% 1% Construction 1,085 138 15% 550,362 44% 1% Manufacturing 308 -416 -57, $62,420 45% 1% Wholesale Trade 1,093 302 38% $47,864 51% 2% Retail Trade 4.914 -394 -7% 540,378 39% 3% Transportation and Warehousing 569 106 23% $50,920 66% 4% Information 105 -256 -71% 557,418 6% 0% Finance and Insurance 1,424 193 16% $63,308 24% 2% Real Estate and Rental and 1,024 318 45% $41,974 34% 3% (Leasing Professional, Scientific, and 1,447 98 7% $74,257 16% 1% Technical Services Management of Companies and 99 -2,861 -97°ti $46,319 26% 1% Enterprises Administrative and Support and Waste Management and 913 -326 -26%, 538,838 38% 3% Remediation services Educational Services 2,614 281 12% $51,543 34% 2% Heatlth Care and Social Assistance 7,927 2,615 49% $45,870 36% 2% Arts, Entertainment, and 472 -272 -37%. $50,625 33% 3% Recreation Accommodation and Food 3680 -84 -2% $31,935 36% 4% Services other Service 952 -558 -37 %. $44,544 34% 2% Public Administration 1,772 33 2% $59,243 38% 3% Sources: ECONorthwest, 2020; PSRC, 2018. Exhibit 18. Median Annual Wage and Maximum Affordable Monthly Housing Cost in the Largest Employment Sectors, City of Federal Way Health care and social assistance $45,870 $1,147 Retail trade $40,378 $1,009 Accommodation and food services $31,935 $798 Educational services $51,543 $1,289 Sources: ECONorthwest, 2020; PSRC, 2018, BERK, 2020. TRAVEL TO WORK Federal Way is located within the Seattle -Tacoma -Bellevue metropolitan area, and residents from Federal way are employed in cities throughout the area. Exhibit 19 shows the locations that are accessible from Federal Way within 45 minutes by transit and car during normal commute times. Under existing traffic and transit conditions, most areas of Federal Way and some of the surrounding cities are accessible within 45 minutes by transit, but the major employment centers of downtown Seattle and Tacoma can only be reached by car within the same timeframe. Exhibii 19. Map of Locations Within 45-minute Commute of Federal Way Federal Way 0 Drive time Transit time ir:i -sr ir.j.7r P:r tlnl. ; ;-in u-s dep_-rrr­ 17 5 D--- r. •,.=r Sources: ECONorthwest, 2020; PSRC, 20 7 8. Exhibit 20 shows the inflow and outflow of employees for all jobs in Federal Way in 2017. A larger number of people leave Federal Way for work than commute into the city from another location. Nearly 39,000 Federal Way residents are employed outside of Federal Way. Exhibit 20. Inflow/Outflow Counts of Jobs for City of Federal Way 3 Source: U.S. Census OnTheMop, 20 7 7 Auburn Note: Overlay arrows do not indicate directionality of worker flow between home and employment locations. Employed and Live in Selection Area ♦Employed in Selection Area, Live Outside Live in Selection Area, Employed Outside Analysis Selection Federal way is highly connected to employment centers in Seattle, Tacoma, and Bellevue. Some households live in Federal Way because it is relatively affordable in comparison with housing available in those employment centers. As housing costs increase in these major urban centers, lower income households located in Federal Way and other areas, where housing costs are still comparatively lower. This regional movement can further exacerbate existing shortages of housing units in Federal Way and other suburban South King County cities and contribute to displacement of existing residents, particularly those with lower incomes. In addition, Sound Transit is working on the extension of light rail service to Federal Way, with service planned to begin in 2024. Two stations will serve Federal Way, one at the Federal Way Transit Center and one at South 272nd Street. The light rail line will provide service to and from Seattle including stops in SeaTac and Kent/Des Moines. It may also impact the cost and desirability of housing in areas near the station areas. Without providing additional housing in these areas, the increased demand for housing near transit can increase housing costs. This increases cost burden and increases the likelihood that current residents are economically displaced. One way to address this challenge is by encouraging more transit -oriented development (TOD). This means allowing neighborhoods with a mix of higher -density residential and commercial development to be built nearby to new light rail stations. TOD provides more opportunities for households to live near transit, as well as a greater variety of housing types and affordability levels. Residents of TOD are less dependent on cars for commuting and everyday trips. This lowers their transportation costs while reducing traffic and pollution for all residents citywide. TOD can also include improvements to streets, sidewalks, bike lanes, and local transit service that support access to new amenities and light rail by residents citywide. Housing Inventory HOUSING SUPPLY CHARACTERISTICS Housing Units by Type As of 2019, there were an estimated 37,257 housing units in Federal Way.18 The majority of the city's housing units (54%) are single family homes, with a significant minority of units (34%) located in multifamily structures of five or more units. Federal Way has a smaller proportion of multifamily housing units than King County as a whole. While 34% of Federal Way housing units are located in multifamily buildings of five or more units, this proportion is 41 % in King County as a whole. Fifty-four percent of housing units in Federal Way are single-family homes, compared with 51 % in King County as a whole (Exhibit 21). Exhibit 21. Housing Inventory by Type of Structure in City of Federal Way and King County Federal Way 34 0 41 % 54 % King County 1%- 3% Sources: OFM, 2079; BERK, 2020. Housing Units by Size ■ Single Family ■ Duplexes • Multi -family (3 or 4 Units) ■ Multi -family (5+ Units) ■ Mobile Homes While most of the net gain in total households in Federal Way in recent years has been among larger households (see Exhibit 6), the majority of households are still small. Federal Way's current housing stock is not aligned well with its population in terms of unit size. As Exhibit 22 shows, the majority of households in Federal Way (56%) have one or two members, but the majority of housing units in Federal Way are built for larger households: 57% of all units have three or more bedrooms. 18 Washington State Office of Financial Management. 2020. "April 1 postcensal housing estimates." https.1/www.ofm.wci-nov/washinaton- ir -r larch o ulation-demo r his ulation-est#motes a ri#-1-offi i I- Qo ou I a ti on -estimate s .Ill December 2020 City of Federal Way I Housing Needs Assessment U 24 Exhibit 22. Comparison of Distributions of Housing Unit Size and Household Size w 40% 35% 30% 25% 20% 15% 10% 5% 0% 40% 35% 30% 25% 20% 15% 10% 5% 0% 34% 24 % 1 Person HH 2 Person HH 3% 16% 13% 13% 3 Person HH 4 Person HH 5+ person HH Household Size 25% 33 % Studio 1 Bedroom 2 Bedroom 3 Bedroom Housing Unit Size Sources: ACS 5-year Estimates, 20 7 4-2018; BERK, 2020. 5% 4 Bedroom 5+ Bedroom It is likely that many of the larger (3+ bedroom) homes in Federal Way are occupied by households with only one or two members. For example, this can happen when there are many "empty nester" owner households living in single-family housing stock. This reduces the number of larger homes available for larger households. Exhibit 23 focuses exclusively on the alignment of the rental housing stock with renter households. This comparison shows that there is a very small number of studio units available relative to the many one -person households in Federal Way. It also shows a shortage of larger units (3+ bedroom) compared to the number of households with four or more residents. Exhibit 23. Comparison of Distributions of Rental Housing Unit Size and Renter Household Size 50% 0 v 45% N p 40% S c 35% 31% 30% 30% 0 25% 0 a 20% c ii 15% u 15% 12% 13% d 10% 5% 0% 1 Person HH 2 Person HH 3 Person HH 4 Person HH 5+ Person HH Household Size 50% C 45% 45% C c 1 40% O 2 35% 30% 0 `e 30% 0 25% 0 O1 20% c 15% 0 u 14% w 10% d 5% 6% Studios 1 bedroom 2 bedroom 3 bedroom 4+ bedroom Housing Unit Size Sources: Costar, 2020; ACS 5-year Estimates, 207 4-2018; BERK, 2020. Overcrowding is another indicator that there may be a lack of attainable housing units sized for larger households.19 Larger households take many different forms and could include households with large family sizes, multigenerational households, families doubling -up to save money, or other situations. By HUD standards, a dwelling is considered overcrowded if it has a ratio of more than one person per room (PPR). The threshold for severe overcrowding is a PPR ratio of 1.5.20 In Federal Way, 5.3% of households are overcrowded and 1.3% are severely overcrowded. This represents nearly 1,260 households experiencing overcrowding, with 490 of those experiencing severe overcrowding. The rate of overcrowding in Federal Way is relatively high compared to King County as a whole: countywide, 3.6% of households are overcrowded and 1.4% are severely overcrowded.21 19 Overcrowding refers here to definitions set by the US Department of Housing and Urban Development. This definition may not be consistent with some cultural expectations or practices that support higher PPR (person per room) ratios. When paired with other factors, such as cost -burden and a mismatch in housing stock, measured overcrowding is a consistent indicator that the community lacks attainable housing options. 20 US Department of Housing and Urban Development. 2007. Measuring Overcrowding in Housing. hrtps://www.huduser.npyJotuE lications/odf/mecisurina Overcrowdina In Hsa.odf 21 US Census Bureau. 2014-2018. American Community Survey 5-year Estimates. The likelihood of living in overcrowded housing differs by household race and ethnicity in Federal Way (Exhibit 24). White, non -Hispanic households have the lowest rate of overcrowding: just 1 % of these households meet the threshold for overcrowding. In contrast, 9% of Black households, 11 % of American Indian or Alaska Native households, and 13% of Native Hawaiian or other Pacific Islander households are considered overcrowded. Households with the greatest likelihood of overcrowding are Hispanic or Latino households of any race (18% are overcrowded) and households of some other race (16% are overcrowded).22 Exhibit 24. Overcrowding in Federal Way Households, by Race/Ethnicity 5% b% 1% 0 . r All White only, non- A� Hispanic 11% 9% 13% 1 s% 18% Black or African American Indian Native Hawaiian Other Hispanic or Latino American or Alaska Native or Other Pacific (incl. two or more Islander races) Note: All categories except "Hispanic or Latino" and "White only, non -Hispanic" include households of both Hispanic and non - Hispanic ethnicity. Sources: American Community Survey B25003, 20 7 4-20 7 8; BERK Consulting, 2020. Exhibit 25 shows homeownership by race and ethnicity of householder. As of 2018, there were 19,463 owner -occupied housing units in the City of Federal Way.23 Two-thirds (67%) of White, non -Hispanic householders 24 in Federal Way are homeowners, compared with only 42% of BIPOC householders. Exhibit 26 provides further detail on homeownership rates by race and ethnicity in Federal Way. Homeownership rates among non -Hispanic White households, American Indian or Alaska Native households, and Asian households are higher than the citywide homeownership rate for all households (56%). In contrast, households of some other race (including multiracial households), Black households, Hispanic households, and Native Hawaiian or other Pacific Islander households have homeownership rates lower than the citywide rate. 22 Reporting for the American Community Survey data in this chart includes a limited number of racial and ethnic categories for respondents to select. Those who do not fully identify with these categories may chose either "some other race" or "two or more races." Those categories have been collapsed into the "other" identity category in Exhibit 24. 23 US Census Bureau. 2018. American Community Survey 5-year Estimates. 24 The Census summarizes households by the race and ethnicity of the "householder," which they define to be "the person (or one of the people) in whose name the housing unit is owned or rented (maintained) or, if there is no such person, any adult member, excluding roomers, boarders, or paid employees." (https://wwwxensus.gov/progroms-survey5/cps/tochntrni- ocume ntoti on /s u b]ect- def init i a n s.h tm 1) Black and Hispanic households, which together represent nearly a quarter of Federal Way households, are substantially less likely to be homeowners than White, non -Hispanic households: 35% of Black households and 30% of Hispanic households (or any race) are homeowners. BIPOC households face many barriers to homeownership beyond affordability, including both overt and covert discrimination. The history of racially discriminatory housing policies and practices in the US is extensive, pervasive, and still profoundly impacts access to housing and homeownership in communities of color. 25 Laws, policies, and practices implemented by governments at the federal, state, and local level have contributed to racial disparities in homeownership rates, home values, levels of opportunity in different neighborhoods, and much more. This includes actions such as the Federal Housing Administration (FHA)'s decades -long practice of not insuring mortgages for Black homeowners, the Supreme Court's 1926 ruling that it was constitutional to enforce racially restrictive covenants (which prohibited homeowners from selling their home to Black buyers and other racial and ethnic minorities), and the building of racially -segregated public housing projects by the federal government and local housing authorities.26 A major consequence of this history was the inability of many BIPOC households to gain wealth through homeownership and pass on that wealth through the generations.27 The historical and current impacts of racially discriminatory housing policies means BIPOC households may be less likely to be homeowners even if they meet the income thresholds necessary to own a home in Federal Way. While homeowner education programs are available in Federal Way, none are proactively working in BIPOC communities to address the disparity. There is also a lack of programs to support new affordable homeownership opportunities among BIPOC households. There are many options for the city to address these disparities through regulatory changes, partnerships, funding, and regional collaboration. 25 There is an extensive body of literature on the history of and current practice of racially discriminatory housing policy in the United States, which this HAP is not positioned to fully summarize. Starting points for further exploration into this body of work include Richard Rothstein's The Color of Law: A Forgotten History of How Our Government Segregated America (Liveright, 2017), John Yinger's Closed Doors, Opportunities Lost: The Continuing Costs of Housing Discrimination (Russell Sage Foundation, 1995), and the Urban Institute's Exposing Housing Discrimination research repository (https: /f www.urbon.org/fecturesZexposing-housing-discrimination), to name a few. 26 Rothstein, R. (2017.) The Color of Law: A Forgotten History of How Our Government Segregated America. New York, NY: Liveright. 27 Goodman, L.S., & C. Mayer. (2018.) Homeownership and the American Dream. Journal of Economic Perspectives, 32(1), 31- 58. Exhibit 25. Homeownership by Race and Ethnicity of Householder in City of Federal Way K0 o renter households 00/6 owner households White only, non - Hispanic BI POC Sources: ACS 5-year Estimates, 20 7 4-20 7 8; BERK, 2020. Exhibit 26. Homeownership Rates by Race/Ethnicity in City of Federal Way White 67% American Indian or Alaska Native 64% Asian 63% All Households 56% Other (including multiple races) 38% Black or African American 35% Hispanic or Latino, any race 30% Native Hawaiian or Other Pacific Islander 22% Note: The American Indian or Alaska Native and Native Hawaiian or Other Pacific Islander categories are based on samples that are substantially smaller than the samples for other racial groups, and thus the estimated homeownership rates for these groups have larger margins of error than the estimates for other racial groups. Sources: ACS 5-year Estimates, 2014-20 7 8; BERK, 2020. Home Values and Homeownership Affordability In 2020, the median sale price for homes in Federal Way was $414,700, an increase of 96% from 10 years earlier, when the median sales price was $21 1,600.28 Exhibit 27 shows the change in the Zillow home value index (ZHVI) which reflects seasonally -adjusted home values in Federal Way and King County between 2010 and 2020. The ZHVI for all homes reflects the median value for homes that fall within the 35th to 65th percentile range, while the ZHVI for "bottom tier" homes reflect the typical value for homes in the 5th to 35th percentile range. Exhibit 27. Zillow Home Value Index (ZHVI) for Federal Way and King County $700,000 5656,084 _-0 $600,000 $500,000 $ 400,000 $ 300,000 $200,000 $100,000 $405,070 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 YTF1 All Homes, Federal Way - - -- All Humes, King County Buttum Tier Homes, Federal Way Sources: Zillow, 2020; HUD, 2020; BERK, 2020. While the value of the median home in Federal Way is lower than in King County as a whole, homes in both Federal Way (including bottom tier homes) and King County as a whole have experienced a similar trajectory of increasing value over the last eight years. In order to afford a median -value home in Federal Way, a household would need an income of at least $96,153, slightly above 80% of AMI for a 4-person household.29 30 To afford a "bottom tier" home, a household would need an income of at least $71,507, or slightly above 60% of AMI (Exhibit 28).31 Since incomes in Federal Way are considerably lower than that of the HUD metro area, homeownership is out of reach for the majority of all Federal Way households. With a household income of $66,653, the median household in Federal Way could not afford a median home or bottom tier home in the city 28 ECONorthwest. 2020. Federal Way: South King County Sub -Regional Housing Action Plan Framework. Original data from Zillow, 2020. 29 Sources: City of Seattle Office of Housing, 2020; Freddie Mac, 2020; HUD, 2020; City of Federal Way, 2020; King County Assessor's Office, 2020; Zillow Home Value Index, 2020; BERK calculations, 2020. 30 These calculations assume a down payment equal to 3.5% of the sale price of the home. This is the minimum down payment necessary to receive a Federal Housing Association (FHA) home loan. These calculations include mortgage payments, mortgage insurance, property taxes and fees, and homeowners' insurance. They do not include utility payments or home upkeep costs, which can vary and are not necessarily tied to home sale price or value. 31 Zillow data groups all homes in Federal Way into three tiers based on home value. The "bottom tier" home value represents the median home price amongst the homes in the lowest tier. without being cost -burdened. For the median renter household in Federal Way, which has an income of $48,629, homeownership is even further out of reach. Without additional income from some other source, the median worker in Federal Way's four largest employment sectors (health care, retail, accommodation and food service, and education) would be unable to afford a median home or a bottom tier home. Since 2010, the value of the median home in Federal Way increased by 63%, while the AMI increased by 32% (Exhibit 29). Increases are even steeper among bottom tier homes, with the median value of a bottom tier home increasing by 69% over the same period. As median home values and median incomes diverge over time, homeownership is falling further out of reach for many Federal Way residents. Exhibit 28. Homeownership Affordability in the City of Federal Way Median Home $405,070 $14,177 $96,153 (80% of AMI is $95,520) Bottom Tier $301,221 $10,543 $71,507 Home (60% of AMI is $71,640) Note: ZHVI represents the whole housing stock and not just the homes that list or sell in a given month. Median home value is the median value of all homes (single family residential and condos) in 2020 as of February 2020. Indicated AMI values are for a 4-person household. Sources: Zillow Home Value Index (ZHVI), February 2020; BERK, 2020. Exhibit 29. Percent Change in Home Value and City Median Income 80% 60% 40% 20% 0%........ qw�& .`_....................rr". � r+ r.................... ............................... -20% -40% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 YTD All Homes, Federal Way - - - - All Homes, WA -City Median Household Incowe Sources: ACS I -year Estimates, 2079; Zillow, 2020; BERK, 2020. Reducing the gap in homeownership requires bringing the home value and household income curves (the blue and yellow lines in Exhibit 29) closer together. Information gathered from stakeholder interviews and discussion groups suggests that even small increases in density can reduce the cost of housing by reducing land costs per unit. Cottages or townhomes, which can develop multiple units on a single-family lot, may provide attainable homeownership opportunities. Rental fees from duplex and accessory dwelling units may also provide income to support homeownership opportunities, while also expanding the rental housing supply. RENTAL HOUSING In 2018, there were an estimated 15,460 renter households in the City of Federal Way Rental Housing Costs and Affordability Exhibit 30 shows the average rent for housing units in multifamily buildings in Federal Way during the third quarter of 2020. It also shows the level of income that a household would need to afford that average rent without being cost -burdened. The average market -rate rent for a two -bedroom apartment in the City of Federal Way was $1,510, a 69% increase from 2010, when the average rent for a two - bedroom apartment was $894.32 To afford the average rent for a two -bedroom apartment in Federal Way, a household would need to have an income of $60,400, or about 51 % of AMI, after adjusting for household size. Affordability level is similar for other unit sizes, with three -bedroom units being slightly less affordable at 55% of AMI. Without additional income from some other source, the median worker in Federal Way's four largest employment sectors (health care, retail, accommodation and food service, and education) would be unable to rent an average two -bedroom or three -bedroom unit. The median education worker could afford on average studio or one -bedroom unit and the median health care worker could afford an average studio, but median workers in retail and accommodation/food service would be unable to rent even an average studio apartment. Exhibit 30. Average Rent and Affordability Level by Rental Unit Size - - Average Rent $1,039 $1,246 $1,510 $1,804 - - ---------- - Annual Income Needed to Afford $41,560 $49,840 $60,400 $72,160 Affordability Level* (% of AMI) 49% 49°•,) 51 % Note: Affordability Level adjusted for assumed household size consistent with HUD Income Limits methodology, third quarter, 2020. Sources: CoStar, 2020; HUD, 2020; BERK, 2020. Exhibit 31 shows the distribution of renter households and affordable rental housing by AMI grouping (income level) in Federal Way. There is a misalignment between the distribution of costs for rental housing and the incomes of renter households in Federal Way. While 25% of renter households have incomes that 32 The 2020 average rent includes only market -rate rental units and excludes units that are restricted to seniors. The market - rate average rent represents the costs that a typical renter would face when seeking to rent a unit on the open market. The market -rate average is higher than the average rent for all 2-bedroom units—$ 1,34 3—which is listed in the South King County Sub -Regional Housing Action Plan Framework 2020, produced by ECONorthwest (2020). This later average includes subsidized units. are 30% or less of AMI, just 13% of rental units are affordable to households in this income category. While the percentage of rental units affordable to individuals with incomes between 30 and 80% of AMI (84%) exceeds the percentage of renter households in this range (64%), there is a shortage of units at the higher -cost end of the market. Eleven percent of renter households have incomes greater than 100% of AMI, but just 2% of rental units fall into the category of affordable for this income group. This means that most renters at this income level are renting units at costs substantially below the maximum they can afford. This reduces the number of units affordable and available to households at lower income levels, putting further pressure on the lower -cost end of the rental market. Increases in the housing supply at both the lower and higher ends of the market would benefit the community as a whole by providing households with a range of incomes options for attainable housing. Exhibit 31. Distribution of Renter Households by Income Level and Rental Units by Affordability 8,000 Households 6,905 ■ Units Available 7,000 . 6,065 6,000 - 5,000 4,760 4,245 4,000 3,465 3,000 2,555 2,000 1,585 890 1,000 in 0 <30% AMI 30-50% AMI 50-80% AMI >80% AMI Household Income as a Percent of AMI Sources: ECONorthwest, 2020; PUMS, 2078; BERK, 2020. HOUSING PRODUCTION Since 2011, 1,813 new housing units have been built in the City of Federal Way.33 The majority of new housing units built in the last decade have been in large multifamily housing developments of 100+ units. Most housing units in the city were built in the 1 980s or earlier, including more than half of units in multifamily buildings (Exhibit 32). Federal Way experienced a boom in housing production in 2016 and 2017, with nearly 1,200 new housing units built across those two years, as shown in Exhibit 33. Most of those new units were in larger multifamily buildings. Since then, new construction has slowed, with just over 300 units built in 2018 and 2019 combined. Exhibit 32. Housing Units by Decade Built and Building Scale in City of Federal Way 6,000 4,000 2,000 0 6,000 4,000 2,000 0 1960s 1970s 1980s Multifamily Single-family 10111111110 1990s 2000s 2010s 2020s Building scale (units) 1 2-4 5-19 20-49 50-1)9 100+ Sources: ECONorthwest, 2020; King County Assessor's Office, 2020. 33 ECONorthwest. 2020. Federal Way: South King County Sub -Regional Housing Action Plan Framework. Original data from OFM, 2019. Exhibit 33. New Housing Units Built by Year* in Federal Way 672 .0 400 200 126 147 172 a 1:.r =M NINE 2011 2012 2013 2014 2015 2016 2017 2018 2019 Note: OFM summarizes annual housing production beginning April 2 of the previous year (So 2019 represents net new housing built between April 2, 20 7 8 and April 1, 20 7 9). Sources: OFM, 2019; ECONorthwest, 2020. Exhibit 34 shows annual permit activity by housing type, with a surge of permit activity for larger multifamily projects seen between 2014 and 2016. This activity tapers off in 2017, with essentially no new multifamily permits in 2018 or 2019.34 One likely explanation for this sharp reduction in multifamily permits was the one-year moratorium on new apartment complexes passed in June 2016 and a significant increase in school impact fees. These fees significantly increased the costs to develop new apartments in Federal Way compared to neighboring jurisdictions. It is also worth noting that there is little variety in the production of housing types in Federal Way. While there was a spike in larger apartment complex construction and a steady production of single-family homes, intermediate development types such as duplexes and smaller -unit multifamily types remained a relatively small part of new housing construction. Qualitative information from housing stakeholders identified potential gaps in production related to current codes and processes.35 Under current zoning, development professionals consider Federal Way to be nearly "built out." Zoning and development regulation and process changes identified in interviews that could make Federal Way attractive for new development include: Transit -oriented development — encouraging the highest densities around the future light rail stations. Expanding allowances for accessory dwelling units in single-family areas. Identifying areas where density can be increased for infill housing types such as duplexes, triplexes, townhomes, and cottages. The production of diverse types can have multiple benefits for a community. Duplexes may be a way to add additional units while maintaining single-family character. Multiplexes may provide attainable 34 Note that OFM tracks permit activity by years starting on April 2 of the previous year and ending on April 1. So much, if not all, of the building and permit activity shown in 2017 in Exhibit 33 and Exhibit 34 could have occurred in 2016. 35 As part of the Housing Action Plan, there will be a report that specifically identifies gaps and barriers in the Federal Way Municipal Code. This summary identifies qualitative information on housing supply needs, but these issues will be fully assessed as part of the Policy Environment Review. housing across a variety of incomes. These types may also help fill the need for smaller unit types and provide step-up or step-down housing for families seeking first-time homeownership or older adults seeking to age in place. Exhibit 34. Annual Permitted Housing Units by Housing Type in Federal Way 2019 90 2018 40 2017 _ 197 2016 - _ _ 735 2015 Fes % i 440 2014 310 2013 74 2012 63 2011 53 2010 ; 44 0 100 200 300 400 Soo 600 700 Soo Permitted Units Single Family Duplexes ■ Multi -family (3 or 4 Units) a Multi -family (5+ Units) a Mobile Homes Note: OFM summarizes annual housing permit activity beginning April 2 of the previous year (so 2019 represents permit activity between April 2, 2078 and April 1, 2019). Sources: OFM, 20 7 9; BERK, 2020. SUBSIDIZED HOUSING Regulated affordable housing includes units that are income -restricted or rent -restricted. They are typically restricted to households that have incomes of less than 30%, 50%, 60% or 80% of AMI, depending on the building, project, or unit. As of 2019, Federal Way had a total of 3,393 regulated affordable housing units, representing about 17% of the city's total apartments. In comparison, 19% of all apartments in South King County as a whole are regulated affordable units.36 36 ECONorthwest. 2020, 15 July. "South King County Subregional Housing Action Framework — Task 2 Housing Context Assessment Methods Memo." Pr Gap Analysis HOUSING NEEDED TO ACCOMMODATE FURTHER GROWTH PSRC projects that Federal Way's population will grow to 106,571 by year 2040, or about 451 new residents per year.37 In the Sub -Housing Action Plan Framework, ECONorthwest estimates that the City will need to add 6,786 new housing units to accommodate this population growth and account for past underproduction.38 This equates to an average production of 339 additional units each year,39 a steep increase from the 202 units per year build between 2011 and 2019.40 The city would need a 68% increase in annual housing production to accommodate the growth projected by PSRC. Exhibit 35 shows the historical level of housing production compared to the forecasted needs. Exhibit 35. Historical Housing Production in Federal Way Compared to Forecasted Needs 50,000 45,000 44,245 40,852 40,000 4T ,499 37,25 = s 39,479' ! r ^ e .p c 35,000 30,000 25,000 .... ...... ............ ..-...-..-. ..-._-............... ...1........... .... • • .. 2010 2015 2020 2025 2030 2035 2040 Total housing units (actual) Units needed to address historic underproduction and forecasted population growth — — Projected housing unit growth if current trends continue Sources: ECONorthwest, 2020; OFM, 2020; PSRC, 20 7 7; BERK, 2020. Exhibit 36 estimates the number of new units needed by affordability level, with housing needs seen across the income spectrum. About a third of all units needed are for households with incomes below 50% of AMI. New housing at this affordability level will almost certainly require subsidy. On the other end of the income spectrum, the city needs to add over 2,900 new units affordable to households with incomes above 80% of AMI. This analysis indicates that many of these units could be provided at market rate 37 PSRC, 2017. Land Use Vision version 2. httos://www. sorc.orgforoiections-cities and-Qt_her- ig o 38 "Underproduction" is a calculation by ECONorthwest. The methodology is described in "South King County Subregional Housing Action Framework — Task 2 Housing Context Assessment Methods Memo" (ECONorthwest, July 15, 2020) 39 ECONorthwest. 2020. Federal Way: South King County Sub -Regional Housing Action Plan Framework. Original data from OFM, 2019; PSRC, 2017. 40 Washington State Office of Financial Management. 2019. "Housing estimates." December 2020 City of Federal Way I Housing Needs Assessment 37 without additional subsidy. In the middle are households with incomes between 50 and 80% of AMI. While it would be unlikely that private housing developers would produce new ownership units at this affordability level, they could produce rental units affordable to many of these households. The likelihood of them doing so would depend on policies and regulations that impact the cost of housing development in Federal Way. Housing preservation may also be an important strategy in Federal Way. As housing costs rise, the existing stock of market -rate homes affordable at lower income levels could diminish significantly. Furthermore, many subsidized units could expire in coming years. The City could work with partners to purchase and preserve these units to maintain their affordability and reduce the risk of displacement. Exhibit 36. Total Additional Housing Units Needed in 2040 by Affordability Level (% of AMI) U-IrE 0-30% # of Units % of Units 950 14% 30-50% 1,289 19% 50-80% 1,629 24% 80-100% 100%+ 814 12% 2,104 31 % Sources: OFM, 2019; PSRC, 2017; ECONorthwest Calculation, 2020. This analysis also indicates a need for more smaller -scale housing units, such as studios or accessory dwelling units, to help accommodate the community's large number of one -person households. Additionally, Federal Way has seen a steep increase in the number of large households with four or more members. Many of these households are renters, and there is a need for more large apartments and rentals to accommodate these residents. In addition to needing an increased number of units, stakeholders underscored the need for community - building to accompany housing production. New housing alone does not provide the services and quality of life needed to sustain Federal Way's households. Access to quality education, health care, supportive services, childcare, parks and recreation, and mental healthcare will support quality of life for all residents, with the greatest impact on households living below median incomes. Strategies to plan for and incentivize complete neighborhoods that include opportunity and space for community building were noted as an important development gap. City of Federal Way Housing Action Plan I Appendices APPENDIX B: FEDERAL WAY HNA QUALITATIVE INTERVIEWS SUMMARY Federal Way H NA Qualitative Interviews Summary DRAFT 5/4/2021 MAKERS contacted 23 organizations and interviewed 6 groups over the phone or video conference during October and November 2020. Each conversation typically included 2 interviewees. Interview participants included: • Small local landlords (Peter and Kathleen Tenerelli) • Small local construction company (Aleksey Guyvoronsky, Ace Construction) • Local church members (Minister Drew Dixon and 2 church members, Church of Christ) • Housing advocates (Patience Malaba and Marty Kooistra, HDC) • Local architect/developer (Bill McCaffrey, The Nexus Studio) • Affordable housing builder and repair (Bret D'Antonio, Habitat for Humanity Seattle -King County) The following themes arose in these interviews. When a suggestion or topic was raised in more than one interview, it is noted below with "multiple interviews." Maintain Rental Affordability • There should be no limit -on the number of people allowed in a unit. Recognize people's individual choices and life circumstances. (multiple interviews) • Landlords providing "naturally occurring affordable" rental houses bought houses almost 20 years ago when sales prices were lower. Thus, they can afford to charge low rents. They recognize that if they bought now, they would no longer be able to offer affordable rentals. Likewise, their current tenants, though making similar incomes, cannot afford to buy now. Consider rent control (residents feel like it's getting out of control). mprove Development Feasibility • Attract developers: o Show development community Federal Way is serious about opening its arms (like Tacoma). o Demonstrate feasibility for missing middle housing to attract investors. Do site concepts and pro forma analyses. Clearly show the City requirements. • Update development code: o To compete with Tacoma and other nearby cities, remove code barriers in lower density zones to townhouses, DADUs, ADUs, and small single family to accommodate entry level homes. (multiple interviews) o Make code requirements clear (like Seattle). o FW's cottage housing regulations are well crafted. 1 • Consider fee adjustments: o High impact fees are preventing multifamily development. o Reduce development fees. (Fee deferral doesn't save developers much money.) • FW staff capacity caused some delay in permitting processes. Commit to consistently staffing a full planning department. • Provide adequate infrastructure as possible. Most developers won't want to deal with a site that has no streets and utilities. • Developers can avoid public backlash by design cottages, duplexes, and triplexes that fit into the existing neighborhood scale. • Good examples where cities spurred desired development: • Burien demonstration project —allowed greater density • Seattle ADUs and limited parking regulations • Portland allowance for 50% more affordable homes than market -rate on low density lots (sixplex vs fourplex) Housing Needs ■ Housing supply in general (multiple interviews) • Family -sized homes (3+ bedrooms) (multiple interviews) • Home ownership opportunities (multiple interviews) • Missing middle housing types and starter homes (multiple interviews) • Single adults 55+, especially women and baby boomer couples who are downsizing. This is a fast-growing segment looking for a community setting with the privacy of a single family house. • 5-6 story apartments in station areas/equitable mixed -use, transit -oriented development (TOD) with homes affordable to a range of incomes • Extremely Low Income homes —no jurisdiction in King County has met these targets, and rents have grown fastest in South King over the last 3 years. • ADUs Improve Ownership Opportunities There is a strong desire for more homeownership opportunities (multiple interviews). • Lock in existing affordability with community land trusts (multiple interviews). • Offer education/training/support for home buying, especially for immigrants or people speaking languages other than English (multiple interviews). • Access to credit and down payment are the biggest barriers; consider a down payment revolving fund. • Connect community members with the Washington State Financing Housing Commission's down payment assistance program. Curb/Address Displacement ■ Offer credit counseling and trainings before eviction. Displacement is an issue in South King County with fast -rising rents and lack of homes affordable to extremely low income households. 2 • Develop a community preference policy to allow displaced people to return with redevelopment. Do proactive marketing, outreach, and credit remediation work. Complete Community Needs —Cities--have4egitimate-concerns4ha�if-they-dery—have44r-astructrrre$r-s-choel-ftmding,—they— can't safely claim they can accept more people. Work with regional partners to form an equitable regional way to distribute resources. • Invest in sidewalks and lighting, especially along Military Rd, to go hand -in -hand with increased numbers of people using these facilities. • Continue requiring impact fees for schools with redevelopment. • Provide additional parks or outdoor gathering space. • Offer more support for immigrants and build trust, community strength, and mutual support through multi-lingual services/communication and community liaisons. • Transit -oriented development is a win for all to achieve more homes near more resources. Other "Every public official on every board should be aware that the decisions they make will affect housing affordability for their kids and grandkids." 9 Maintain a focus on and expand shelters, day centers, and transitional housing and services. a City of Federal Way Housing Action Plan I Appendices APPENDIX C: VISUAL PREFERENCE SURVEY RESULTS Federal Way Housing Action P'- - 'Housing Options Visual Preference Survey Results Summary Participation The survey was hosted on SurveyMonkey.com. The survey had 39 image -related questions, followed by several demographic questions at the end of the survey. The survey recorded 226 responses between January 8 and February 11, 2021, and the typical completion time was nine minutes. Format 36 image -based multiple-choice questions and 3 open-ended questions asked respondents to assess a range of "missing middle" housing buildings and multifamily buildings. The images included a mix of architectural styles and configurations. The 36 image questions were divided into three categories: single-family areas, multifamily areas, and commercial/downtown areas. Each image was captioned with a list of notable design features. Respondents were asked whether they would like each example in the respective area. Respondent's choices for these questions were the following: 5. Yes — enthusiastically! 4. Yes —acceptable 3. Neutral/unsure 2. Probably not 1. Absolutely not! An average score for each question was developed. An average score of 5 is highly positive, 3 is neutral, and 1 is highly negative. Key Findings Generally positive reception. Participants, including both homeowners and renters, responded positively to many of the images presented. A majority of survey -takers answered either "enthusiastic" or "acceptable" to examples of several different housing types, including duplexes and triplexes in single-family zones, townhouses in multifamily zones, and apartments and mixed -use buildings in downtown zones. Renters show even more support. In all but approximately three images, renters more enthusiastically support the images. Where images included renter amenities like outdoor shared deck space, ratings among renters were very high. Duplexes and triplexes in single family zones are supported. All scored positively except for modern or garage -dominated images. MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx Townhouses in multifamily zones are supported. Townhouse images received very high scores except when dominated by paving and garages. Mixed results on 3-4-story apartments/condos. While most owners viewed these building types generally neutrally or negatively, renters viewed them positively. Apartments/condos in commercial and downtown zones are supported. Across the board, most participants viewed these building types favorably, except when monotonous, monolithic, or messy. Renters particularly appreciated outdoor common space like courtyards and decks. Design matters. Images that received low scores typically included heavily paved areas with no landscaping, garages as a predominate feature, a lack of private entry definition, or monolithic or messy designs. Demographics Of the 226 respondents: • 91% are Federal Way residents • 88% live in single-family areas • 86% own their homes (see Figure 1) • 44% spend more than 30% of income on housing • 11.5% identify as people of color • 50% are between 46 and 64 years old; and about a quarter are older and a quarter are younger MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx Figure 1. If you live in Federal Way, do you own or rent your home? Different situation 5% (8) Rent 10% (17) Own 86% (150) e2 Figure 2. Zoning map if �llt/Y % t•1sn• ��L alf>r■ �• fff IS ff 0 'S csf IYIW4, 106a1f ' � IftlrnlOS.11 e IAMo�Caar/Iyawr/MDR. .. fral S f{1]N r/wl lon v �A...aw.fo,f fu „1MM r e orwr. w]aw E 1 e CaadAflwww 210 ,� e os.a wfa,o l� _ . Or�MnIWY, ~4 v e 61Ms mil ® Oifawr f]OMf . City of Federal Way Comprehensive Plan ' Zoning 4 Designations Land Use Element F-r.1r.Mare•Ma `�1 �• r �+.lriyllw�rar � v Iw ■ u rw•r erw oti mrr• ,fwMaalaw . R) wrw� ¢ 4caw f� fP]R^h law v 4r�]•w. w�] �iw�isam tin Yiww bw ffDo ��w�arvMn • �a.�aern r .� �r Mir fw�/ap�lwww�-�wM iw+m�m- TRar wwafrrf nrrla.f r.or. ..we..+w M lfn MIS r. 71 . oa as _ fl ww"Elf-41flr + -- 'I Federal Way MAP II-2 IW Tr-��aw�Owb�r raiif�Rr�rau�aF n.ar alr.rr frl wr. w ww.q - r r m.ci MAKERS architecture and urban design Page 3 SnapshotVPSSurveyResults_2021-05-06.docx Single Family Zones - Missing Middle Types The first question series asked about a range of duplex and triplex home styles' appropriateness in single family zones. Participants generally viewed the images positively, except for modern or garage - dominated images. Renters showed even stronger support. Top -rated Images Corner Duplex Duplex Separated garages, entries, roof variation 7' r 'I Owner/Renter Response Q43: own Q43: Rent 0% 10% 20°.6 30% 40% 50% 60% 70% 80% 90°h 100% Average score: 3.6 Owner/Renter Response Q43: Rent 0% 10•h 20% 30% 40% 50% 60% 70% 90% 90% 100% Average score: 3.5 Yes -enthusiastically! 0 Yes - acceptable Neutral/unsure Probably not 0 Absolutely not! MAKERS architecture and urban design Page 4 SnapshotVPSSurveyResu Its_2021-05-06.docx Bottom -rated Image Triplex Modern, garages to rear off alley, entries, faSade variation Ilk �y Owner/Renter Response Q33: 0% 10% 20% 30% 30% 50% 6M. 70% 80% 90% 1W/6 Average score: 2.5 MuItifamiIV zones — Townhouses and 3-4-story Apartrnents/Condos The second question series asked about townhouse and 3-4-story apartment/condo styles' appropriateness in multifamily zones. Participants viewed the townhouse images favorably (except where paving dominated the landscape) and generally had a neutral to negative response to the apartment/condo images. However, renters showed support for all, especially for images that showed landscaped courtyards or other renter amenities. Top-rated-mages- Townhouse Garages to rear off alley, entries, roof variation Owner/Renter Response Qa3:0— Q33: Re 1 101". 20% 30% 40% 50% 60% 70% 8M. 90% 1004' Average score: 3.7 Note, this image received the top score across all images on this survey. Yes - enthusiastically! 0 'Yes - acceptable Neutral/unsure Probably not W Absolutely not! MAKERS architecture and urban design Page 5 SnapshotVPSSurveyResults_2021-05-06.docx Townhouse Buildings front private internal drive, separate garages, entries, roof variation, landscape ' WO&A, 3-story Residential Faces internal courtyard, parking underneath, fagade/roof variation, balconies Owner/Renter Response Q43: Own Q43: Rent "4 10% 20% 30Y `O% 60% 70% 80% 90% 100% Average score: 3.4 Owner/Renter Response Q43: Rent 0% 10% 20% 30% 40 )% 60% 70% 80% 90% 100-A Average score: 3.0 Yes -enthusiastically! 0 Yes -acceptable Neutral/unsure Probably not N Absolutely not! MAKERS architecture and urban design Page 6 SnapshotVPSSurveyResults_2021-05-06.docx Bottom -rated Image Townhouse Building fronts private internal drive, separate garages, entries, roof/faSade variation Owner/Renter Response Q43: 0, n Q33:Ren[ 0110 1010 1_0'111 4W= 50`. Gcl- 70°b 30% 90% 10c't Average score: 2.5 Yes -enthusiastically! 0 Yes - acceptable Neutral/unsure Probably not 0 Absolutely not! MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx Paae 7 Commercial/Downtown Zones — Apartments/Condos The third image series asked about the appropriateness of 5-8-story apartment/condo home styles in the commercial and downtown zones. There was an overall positive response amongst both owners and renters. The top -rated image shows a mixed -use building with a pleasant street level environment, balconies, extensive fagade variation/modulation, and stepbacks on upper floors. In these larger buildings, participants supported both traditional and modern styles. Again, renters scored images with outdoor amenity space very positively. No images stood out as the bottom -rated image, but participants generally showed less support for types that were monotonous, monolithic, or messy. Top -rated Image 5-story Mixed Use Underground parking, faSade modulation, mix of materials, balconies, wide sidewalk >tERL A - �� ■ Yes - entliusiastically! Figure 3. Renters scored this image with an outdoor deck especially positively. Owner/Renter Response Average score: 3.4 Yes - acceptable Probably not N Absolutely not! 10 '16 90% 100% d■ Neutral/unsure MAKERS architecture and urban design Page 8 SnapshotVPSSurveyResults_2021-05-06.docx Image Question Results An average score of 5 is highly positive, 3 is neutral, and 1 is highly negative. Single -Family Areas w oa � (Q L L � Q 7 V1 � tas-enu:u�iasttcal:�,: � )'=s-.3c��cd_ole � `leutral/unsw� Image Q I Ptobably iot XljsciuteL rot: 1 — 3.6 Q1 Would you like this in single family areas? Notable design features in the above example: - Corner duplex- Garages/driveways and covered front entries on opposite streets- Modulated fapade and roofline Or .r 1 I - 2 3.1 Q2 Would you like this in single family areas?Notable design features in the above example:- Duplex- Front driveways/garages and covered front + entries (separated)- Modulated roofline and fagade *Slightly less support among renters. 3 3.2 Q3 Would you like this in single family areas?Notable design features in the above example:- Modern duplex- Front driveways/garages (separated) Modulated fagade- Low fence MAKERS architecture and urban desion Page 9 SnapshotVPSSurveyResults_2021-05-06.docx 4 r 3 5 Q4 Would you like this in single family areas?Notable design features i the above example:- Duplex- Separated garages/driveways and covere. front entries- Modulated facade and roofline I - L _ �.wr 5 _ r 2.7 Q5 Would you like this in single family areas?Notable design features the above example:- Duplex- Front driveway/garage and covered entri - (separated) 11-1.1 12: 3, 1,11 .: �.0. Pr.ulllrl -� ADf'l.:nr.l� 6 3.3 Q6 Would you like this in single family areas?Notable design features in the above example:- Duplex - Garages/driveways to the rear off an alley - Separate covered entries- Modulated roofline and facade 3.0 Q7 Would you like this in single family areas?Notable design features in the above example:- Modern duplex- Garagestdriveways to the rear off an alley- Separate covered entries- Modulated fariade *Slightly less support among renters. MAKERS architecture and urban design Page 10 SnapshotVPSSurveyResults_2021-05-06.docx 8 3.0 Q8 Would you like this in single family areas?Notable design features i -': the above example:- Stacked duplex (one unit over the other)- Porche and entries on first and second floors- Driveway to side and garages ii r rear yr f 9 2 g Q9 Would you like this in single family areas?Notable design features in the above example:- Triplex - Garages/driveways to the rear off an alley - Separate covered entries- Modulated roofline and facade tr 10 2.5 Q10 Would you like this in single family areas?Notable design features i r the above example:- Modern triplex - Garages/driveways to the rear off alley- Separate covered entries- Modulated facade *Significantly more support among renters. 11 2.8 Q11 Would you like this in single family areas?Notable design features i the above example:- Triplex- Separated single -car garages/driveways- Separate covered entries- Modulated roofline and facade AL ___, I vA • mow:- ..,,..,.� MAKERS architecture and urban design Page 11 SnapshotVPSSurveyResults_2021-05-06.docx 12 2 6 Q12 Would you like this in single family areas?Notable design features the above example:- Triplex- Separated two -car garages/driveways- ,L0 Separate covered entries- Modulated roofline and fagade , 14 EW we# in 13 Do you have any comments on the specific features that are acceptable or unacceptable in the single family images above? Single -Family Areas Written Comments • Duplex is OK with design consistent with current design trends. Modern box designs don't fit in. Triplex are not acceptable. • Really love the duplex, triplex. Less emphasis on garages, parking, and pavement. The driveways in alleys... yes! Emphasize walkability and connection to the already great roadway system, sidewalks, and transit the city has. Time to start emphasizing housing. What about quadraplex? Has the city considered that? Stacked flats? Get more density and make it more affordable to build? Can the city ensure affordable housing providers and for market builders have a say in pulling together new regulations to make sure things get built? Incentives to production? Don't over regulate design or parking or require wide roads (unsafe for pedestrians, too much pavement and bad for environment). Always protecting single family residential is not inclusive. Singling out areas as "low-income," or "only for seniors," or "that part of town with lots of apartments," is segregating. It's time the city stops racist development patterns. Integration, multigenerational, multi -income, multi -ethnic. Get ahead of forcing low-income, seniors, or MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx *Significantly more support among renters. 90 written comments communities of color out though with new, more expensive development. Make sure there's some protections for communities too. Thank you for working to provide new housing opportunities hopefully at more affordable rates too! • It seems like many of these example duplexes have a small front yard. Will there be plans to build them in areas with accessible and safe play areas for children? • Why would a single family want to accept a duplex. Why would we? • No 4 and 11 would be acceptable with more uniform trim. The different brick location and siding are awful. 11 would be better with the siding and brick pattern of the mid unit, the end units the same color. The difference of the atrium roof is good. The other extreme is 12 which is too bland. Perhaps different garage doors to break up the monotony. • These homes need to stay clean outside. • Only true single-family homes. No more duplex/triplex/apartments, no more section 8 • Needs to fit in with the rest of the neighborhood. Should not standout and be entirely different. 12 If the garage is in the back of the complex, is there a back door or do homeowners walk to the front with groceries, children, etc.? If so, then I would not like the design. Whatever allows more families to live in Federal Way! Duplexes are ok, triplexes are too much like apartments or condos. Not crazy with MORE multiple family housing units in my neighborhood We have Highpoint already and that is Way more than what we found Acceptable We don't have enough housing unit is for everybody who needs a place to live in our city. That's not an act of nature, it's a function of policies within the control of the City Council. If members of the City Council do not dramatically increase the number of housing units allowed in the city's comprehensive plan and zoning code, Federal Way's children will graduate from our schools and then be forced out of town by economic necessity. In the process, their parents will -become senior- citizens -who -are -separated - from their adult children at the time of life the parents need their children most. The result? We will allow knowingly and foreseeably allow economic necessity - created by the City Council's failure to address the lack of access to the necessities of life (specifically housing) - to shred the social fabric of our community, tarnish the golden years of our seniors, and drop-kick our children into a future that requires them to live well beyond - perhaps counties beyond - the city limits of Federal Way. Leadership is not easy. Stepping -up to address this challenge courageously will not be easy for members of the City Council. The Council's leadership - or its failure to lead - will be evident for decades to come. Addressing this specific challenge will define the Courageous Legacy, or the Catastrophe of paralysis, of this generation of Federal Way's MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx elected leaders. The surest way for City Council members to keep their job, is to do their job. THAT is the standard by which Councilmembers should answer the questions propounded in this survey. • Triplexes, even with garages, will lead to more cars parked on street. • Driveways to side/alleys and garages in back are highly desirable. Garages that take up 50%+of front facade highly undesirable. • Most models with unique architectural designs would be acceptable. Only concern for Federal Way is being overbuilt and heavy traffic congestion! Getting worst with no solution! • The acceptable choices are mainly aesthetics. I prefer the modern facade and more tradition decorative facades. Single -Family should be defined by horizontal units with no more than 3 units being attached. • Adequate onsite parking is a MUST or streets are clogged with vehicles. Like modern aspects of some of these and designs that don't scream duplex. • The units that look like they are obviously a duplex or triplex do not belong in neighborhoods with single family homes. • Duplexes are acceptable since housing size would likely be comparable to SFH. Triplex is too large and would trend towards looking like an apartment building. • Given our weather, a separate garage in the back is not ideal. • alley -way parking is great. For the love of god, do not put multi -family dwelling in those tiny cul-de-sacs. No one can park anywhere and it creates hazards for pedestrians. Just make sure sure each house has parking for 3 cars - everyone in FW has at least that many and it's hard to see oncoming traffic if people are parking on corners because there's no parking by their home. e13 • Driveways and garages have front access. No alley access to a garage in back or detached garages in back. • None of these homes truly fit in with current home designs. Try designing a home that would blend with neighborhoods that are established, not " new build " looking. So a rambler and not a fabricated looking 3 story mansion. Look at neighborhoods like marine view, twin lakes, or totem junior high area. These new builds stick out, are eye sores and look so out of place. I'm tired of new places being built, why not focus on using what is already out there and fixing them up for once. • Duplex seems to fit and architecture similar to what is the single family area. Triplex is too much. • I think all of these designs would be a great addition to any neighborhood. • Style needs to fit into the existing neighborhood. • I prefer those where the garages are in the back. Putting duplex/triplex with most families having multiple cars in single family neighborhoods means more cars and traffic. • Federal Way DOES NOT NEED ANY MORE LOW INCOME / homeless ANYTHING. Please no. So much crime and run down areas • What about "tiny houses" as an option? • I think a variety of styles will allow individuals to choose a place that seems like home to them. • Some are so modern they seem.out of sync with existing Federal Way look and feel, designs that bring more housing units than less is better. In the end the shared maintenance approach to mukti-housing is more critical than all these designs. • As long as the designs fit in with the neighborhoods, I see no reason why they can't be done. Of course you art going to run into NIMBY issues regardless of where you put them. Federal Way is the past has fought to MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx keep affordable housing out stating they don't want those people living in there town. • Multiple connected housing units are ugly. And they jam too many people into one area. • No • Traffic and crime! • none of the images above are single family homes. they are duplex and triplex. in my opinion a single family home is a building with its own roof for a single family. duplex and triplex falls in the category of a mini apartment complex. • Do not at all like the 'modern' designs and Tri- plexes are too much. • Designs are fairly acceptable throughout. The problem I have is that the more people you stuff into a single building the more problematic the clientele becomes and the more consequences there are like parking problems. Concern that all models show at least two (2) floors each. What about handicapped people? • They aren't single family • Need to look like single family homes if your are going to build them within the g single family zone. • We definitely need ultimate family housing so people can own a home, I just find the "modern" style absurdly ugly aesthetically. Minimize visibility and space dedicated to cars (e.g. garages and driveways) and maximize density for people. • 1 would like any new construction to fit with the appearance of existing construction, and to look as much as possible like single family homes. I think that's better for the appearance of the neighborhoods and for the dignity of the homeowners. I would not like new builds to look too modern or to look like standard apartment and condo buildings. • None of them are SINGLE family houses!!! They are duplexes and triplexes!!! Not single family houses. These are all basically apartments!. Federal Way does not need more Paae 14 apartments) 11 Especially in single family zoning. • Unless Federal Way increases financial support for community infrastructure --public transportation, police, fire, water, sewer, waste -management, electricity, road maintenance, grocery stores, etc --to support an increase in population density, I do not support multi -family dwellings in current single-family home areas. This shift happened in in multiple Seattle neighborhoods, which drove up the cost of.living and further limited access to resources. • I have lived here in Federal Way since 1968. Growing up my parents always owned their own home. As I married I lived in an apt, for the past 10 yrs I live in a 3 bedroom duplex with attached garage. I've noticed FW doesn't have many duplexes and an abundance of triplexes. From my experience I would prefer living in a duplex as it feels more like a house instead of living on top of your neighbor • Single family is single family. Every, structure is multi family -so no, not in -single family -zoned neighborhoods. • These are not single family homes. Keep these out of the single family homes area. • Single family is one structure, one family. No on dueplexes. • Please let the "modern" looks be the last thing you approve. Thank you for asking our input • Acceptable ones are inviting the absolutely not ones are hideous or impractical • There needs to be a focus on single level living to meet the needs of our aging boomers. • More space between each dwelling is desired and needed. • Garages in a row at the street are most unappealing in a single family residential area. Providing more variety of lines and features of design improves appeal significantly. • Triplex is too much for single family home areas MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx • Given the sheer amount of existing single- family homes in neighborhoods across Federal Way, I feel that duplexes would be ideal for infill development and new development mixed -in with standard single-family homes. Triplexes, on the other hand, would be more suited toward narrow & long building lots or new development that is built around them. Overall, I prefer the designs with garages in the back that are accessible from a back alley or single driveway leading from the front. These designs are more aesthetically -pleasing, take away less green space, and encourage walking & cycling (less curb cuts). The modern facades shown on this page are attractive, as are MOST of the traditional facades. The designs with a sizable front patio or porch are ideal. • these are all fine in appropriate areas. federal way has many areas where multi -family housing would work. but when I think of "single-family" zoning, i think of the typical neighborhood subdivision --these generally don't work in -those -environments. --Which is sort of moot, since I doubt we're going to be knocking down homes built in the 90s an replacing them with duplex/triplexes. I think these types of housing are fine in purpose- built developments and also become more find as we get closer to the city core/transit hubs • Triplexes put too many cars in too small of an area. People fill their garages with junk and then park their 2 or 3 cars in the driveway and street. Would look junky. • NONE of them are accessible for wheel chair persons. • Street parking not acceptable and strictly enforced for any of the designs. * Modern design does not fit Federal Way, I'm ok with duplex in single family neighborhoods, but do not like triplex in these areas. • Would there be extra parking areas, play parks? Extra sound proofing, firewalls?? e15 • All/each will increase density and require some existing homes to be razed. These need to be built where single family homes do not already exist. • Duplexes and triplexes are multifamily and therefore not single family housing. They go in a different neighborhood with different zoning. • The garage doors lined up in front look like an apartment. Also the multiple garages together may create parking concerns. • They all appear to be semi -attached instead of detached from one another, which crams more people together. • It really depends on the footprint of the new buildings and how they fit in the neighborhoods. Dozens of ranch style homes with a huge 2 story duplex in the middle of the block taking up every single inch of ground, ripping out trees SUCKS. • They all look cookie cutter and so my responses are based more on that. I appreciate that FW is interested in getting the community's feedback and I REALLY hope that more single family homes (verses apartments) are the direction we are headed. We need people who care and are invested in the growth and care for the area. • Is this a proposal? • Single family best for raising a family! No multi -family apartments!!! • They are not appealing and should not be in residential areas • Prefer to see shared/combined driveway space to maximize available green space. • eye -pleasing designs are always welcome • my question is, when you talk about putting these in residential areas, does that mean I could have one next door? I would like more information of the impact of the value of existing single family homes if these type of homes are placed in existing residential neighborhoods. MAKERS architecture and urban design SnapshotVPSSurveyResu Its_2021-05-06.docx • Whatever goes in must integrate visually with that neighborhood. Nothing worse than an ultra -modern building in a craftsman -style or mid-century neighborhood. • I would ask that if they are coming into neighborhoods that they be maintained. We do not need any more'affordable housing' especially with so many amenities. Any new builds should be harmonious into the existing neighborhood. No ultra modern builds in a 70's era neighborhood. • What about cottage home communities? The triplexes would be acceptable on certain roads in single-family zoned areas. • Add sound proofing between shared walls. Make them all owner occupy or renter occupy. Not a mix. Move driveways to outer side of area. Be mindful of back yard area, sharing is hard for upkeep and use. • Higher density that doesn't scream higher density is much preferred. no more building unless the city is able to reap the benefits of taxes ................ • The recent increase in home rentals, nursing homes and extended families are already causing significant parking headaches in some established neighborhoods. Increasing density like this in areas traditionally zoned 7.2 will just make it worse. We've still got plenty of density opportunities along the corridor roads in Federal Way. Please don't push density like this into the 7.2 zones, too. Federal Way is a suburban city and we need to protect families who choose that lifestyle. Look what has happened to West Seattle, where many old single family lots have been redeveloped with duplexes. Don't do this here. That will just be yet another red mark on Federal Way. • Single family zoning does not equate to building duplexes. Traditionally, duplexes drive down the value of neighborhoods. Federal Way needs to look at ways of maintaining and increasing our areas value. We already have more than our fair share of Page 16 everything but single family dwellings. What do you want the future of Federal Way to be? I have been waiting for years to see improvements, I am still waiting. I do not see the choice of building more multi family housing as improving anything in our city. All of the builds are really not single family as 2 families are in each one causing more crowding per acre or square mile. Society is better off with people not being contained in small areas. Where are the choices for true MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx single family homes. Or has the city already made it's choice with out the vote of the people. • For image 12, the street -level seems a little dominated by 2 car garage doors. • Single Family Area to me means single family houses and properties are separate properties with space inbetween. No duplexes orTri Plexs. • a upstairs 17 Multifamily Areas a, tw a (� L - L j�% Ya=-�nd�csirsticaii! Yas-zcccpta!;!e NCUf.r1llan5uf� Question/Image Q 14 3.7 Q14 Would you like this in multi -family areas?Notable design features in the above example:- Three -unit townhouse building - Garages/driveways to the rear off an alley - Separate covered entries- Modulated roofline and facade 15 3.0 Q15 Would you like this in multi -family areas?Notable design features in the above example:- Townhouse building- Separated garages/driveways facing the street- Separate covered entries - Modulated roofline and facade r " _ 70 16 . 2.5 Q16 Would you like this in multi -family areas?Notable design features i ' the above example:- Townhouse building fronting on a private internal drive- Separate covered entries - Modulated roofline and facade Ogg *Significantly more support among renters. MAKERS architecture and urban design Page 18 SnapshotVPSSurveyResults_2021-05-06.docx Multifamily Areas W M&_ L >In ® - r.th��:�.� �ralL;: � "e- -ac;eptabte N+`lautrailun_uie Question/Image Q ii ���::�;; ■ _���olutal,notl 17 3.4 Q17 Would you like this in multi -family areas?Notable design features i the above example:- Townhouse building fronting on a private internal drive- Separated garages/driveways and covered entries- Modulated I roofline and fapade- Trees and landscaping- Private balconies 18 19 Im W1 im MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx 3 0 Q18 Would you like this in multi -family areas?Notable design features in the above example:- Townhouse building - Separate covered entries - Modulated roofline and fapade- Garages/driveways to the rear off an alley *Significantly more support among renters. 3.2 Q19 Would you like this in multi -family areas?Notable design features in the above example:- Townhouse building - Garages/driveways to the rea off an alley - Separate covered entries, - Modulated roofline and fapade *Significantly more support among renters. 19 20 1 21 1 22 Question/Image Multifamily Areas 0 M i L p �tj � 1'es-en[husras[ioallc! �'-a�-,ar,:eoe i:i= � PI ,itr,al.in,. Probabl; nct Absolute!,,nct' 3 0 Q20 Would you like this in multi -family areas?Notable design features in the above example:- Two-story apartment building - Covered entries facing the street- Modulated roofline and facade- Surface parking in back 2.7 1Q21 Would you like this in multi -family areas?Notable design features in the above example:- Three-story residential building - Shazed covered entry facing the street- Fagade modulation- Parking in back off an alley 2.9 Q22 Would you like this in multi -family areas?Notable design features in the above example:- Three-story residential building- Mix of covered and surface parking- Facade and roofline modulation- Decorative entry - Balconies MAKERS architecture and urban design Page 20 SnapshotVPSSurveyResults_2021-05-06.docx 23 1 I LIN 25 1-7J Question/image .ow —;, 7W ! I P Multifamily Areas W an m ra L L Q 7 ti ; r._ �caL�; '+es - 3cc�piable ��lauo aliwuui e 2.6 Q23 Would you like this in multi -family areas?Notable design features in the above example:- Three-story walk-up residential building- Surface parking in back- Fagade and roofline modulation- Fenced/landscaped setback isr N■ 3 0 Q24 Would you like this in multi -family areas?Notable design features in the above example:- Three-story residential building facing internal courtyard- Parking underneath- Fayade and roofline modulation- Balconie Flo- _ ••'. - �o Mai[ r -- 26 1 Do you have any comments on the specific features that are acceptable or unacceptable in the multi family images above? MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx 3.0 _A *Significantly more support among renters. Q25 Would you like this in multi -family areas?Notable design features in the above example:- Four-story residential building- Parking underneath- Fagade and roofline modulation- Courtyard entry with landscaping *Significantly more support among renters. 56 written comments Paae 21 Multifamily Areas Written Comments • "House looking" is favored over box -look. Trees and landscaping a must. Under -building parking preferred. • Love the ones with common areas, courtyards and those with a variety of parking options. No need for always providing one giant paved beast of a parking lot. Underground parking is so expensive. If did it, would need to allow for other incentives and maybe more densities to help keep building costs down and make it more affordable to lease/buy. For some of the townhomes, how about shared parking areas? No need for every unit to have it's own garage? Shared storage areas? Common guest parking? Work with builders and lenders to ensure that policies can reflect what can actually be built to help working families buy a home or a senior buy a home or maybe a first time buy a home. • I do not want it to look like an apartment complex • Will planned multi -family buildings be located in areas close to public transportation? • Ugh --density. • There must be room for people to be outside and safe from traffic and traffic fumes. • Just let people build according to guidelines. Do not tie them up in years of reviews! • NO MORE HIGHPOINTS in residential 1-2 story existing neighborhoodsM • Please see the answer to question number 13. • It's 2021, we should not be permitting developments with no sidewalks or no direct sidewalk access that isn't across a parking lot. • Multi -Family should be defined by vertical integration of units, and include horizontally integrated units with more than 3 attached u n its. • Again, adequate off street parking is essential. • Most of these examples are real similar. Would be nice if Federal Way would be a leader in design versus a follower. MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx • All these are good options. They all look nice. It is more about making sure they and the area are maintained over time. Also that there is enough parking in the surrounding area and/or access to transportation. • Enough parking (2 cars/household), and easily - accessible units for people with mobility challenges. I like the aesthetic of steps going into/out of buildings, but that's really hard on folks with disabilities. • You want a multi family building, use Weyerhaeuser. All these designs are junk! They look completely out of place, cheap and scream low income housing! It looks like you are trying to pack in a huge amount of people in one small area! Unacceptable! And this just says to me that people will be parking their 4 cars for every household on a single lane street- causing congestion, looking absolutely awful and encouraging car breaking- look at the shag building- there is broken glass all around that building all the time. Use the old target building, the vacant gold gym building on 1st ave, or any other number of vacant buildings. Stop building on every inch of land !!! It's disgusting! Like the apartments to the side of Lowe's or near city hall -they're all awful! • No more apartments in Federal Way. I have lived here over 55 years. It is ghetto enough. Build a zoo instead and send the homeless to California. Gov Newsome needs some voters. • I think any/all options should be available. . @ • Underground parking is great. • The tri-levels seem crowded, but preferable to homelessness • All new areas need to match the surroundings and have plenty of area for children. Also see prior comments. • Do not like under ground parking and like the idea of having balcony facing a courtyard or play area. e 22 a concerns regarding parking, traffic and property damage to transportation vehicles, etc. Also storage of items. people have a lot of stuff, many times garage are used to store items and cars are parked in the streets. so of we develop houses with no storage we should ensure there is adequate parking. average family in my opinion has 2-3 vehicles for a married couple with no children. if there are children then it is 3+vehicles. multi bedroom homes that are low priced also sometimes are occupied by several unrelated adults (room mates) so a 2 bedroom may have 4 adults with 4 separate vehicles. the designs and space use should consider this aspect of reality. These are great. We need places for families to move into! Strong preference for density (let's build tall!) and hidden parking. I would like the exterior to look as much like traditional single-family housing as possible, and to avoid the modern look that I associate with office buildings. 1 would like as many trees as possible, and I like the idea of parking being out of sight. I don't want more units that look like the usual apartment and condo buildings. When garages are available, I'd like them to be at the back of the building or to give the appearance, as much as possible, of single-family homes, rather than having rows of garages visible from the front. Rows of carports in front are also a problem. Having all the cars in front puts the focus on the parking rather than the home. Federal Way has its share of high occupancy housing. It's time to concentrate of stopping the apartment growth and focus on improving what we have. No more apartments. Too many 3 story apt complexes would rather see duplexes or town homes There must be enough parking for each unit required. At least two cars with visitor parking. • We do not like the back alley parking type properties. • Acceptable are homey and inviting; probably not or unacceptable at not attractive or too tall. We already have enough mega -tall gargantuan complexed. Hopefully these duplex/triplex homes will be for sale rather than for rent to allow Federal Way Residents to build wealth at an entry level. ALSO hopefully they will be 1-2 bedroom to allow single people or couples just starting out. There have been near or over 1000 family units built in FW since 2014/2016 and nothing for single/2 person households. We need diversity in household and diversity in income levels. • Too crowded. • Modulation of lines, trees, landscaping, breaking up the features --all result in increased appeal. • All of the designs shown here are acceptable except for those in questions #15, #16, and #17. There are far too many curb cuts in #15 to walk down the sidewalk comfortably, while neither #16 nor #17 have a sidewalk at all. #17 has absolutely no vegetation incorporated into its design. Additionally, each of these designs' entryways/patios is too small to be functional. Regarding parking, the designs with underground parking and rear garages are preferable. The designs with surface parking lots in the rear should utilize poured concrete rather than asphalt for their lot surfaces, due to its better aesthetic appearance and longer lifespan. • taller and more dense is better. larger, sprawling complexes is worse. Closer to the city core/transit hub is better. (complexes on 21st and 320th are terrible - no services, minimal transit; closer to 348th is better; closer to Pacific Hwy and transit center/downtown is ideal) MAKERS architecture and urban design Page 23 SnapshotVPSSurveyResults_2021-05-06.docx • 4 story seems too high for Federal Way, landscaping (tress, other plants) are needed around these multifamily buildings • Aren't these just apartments and townhouses? • Duplexes or triplexes would be fine. FW has too many apartments already. • I don't like Apartments mainly because they are stacked on top of each other. Children are noisy And adults can be even worse • Traffic management is a concern with some of these. Three stories is about as high as a building can go without starting to look like an institution. Mixed entries are good. • No detached housing. Cramming people together. • There is never enough Surface parking which creates street parking which is unacceptable. Prefer parking spaces provided on sight • Again, amount of land versus building footprint versus destruction of established trees and habitat. • Again, we have more than enough apartments and need to increase our single family homes. • Multi -"family" apartments bring low income crime and unsupervised juvenile delinquents. Just ask FWPD and surrounding businesses!!! • Keeping them no more than two levels • all of these look too packed in a very small space and are very unattractive. MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx • Too many people, the city cannot accommodate the schools and roads. Not to mention the skyrocketing crime since more multi family housing has been put in. • The courtyard entry is appealing as long as it is safe and secured. I would not want to come home late and have to walk through the courtyard otherwise. • We have enough apt type buildings. There is never enough parking, and a drain on schools. • Blocks of cramped apartments that offer no breathing room are not safe and are not productive for the community. • Please consider how landscaped areas would look after years of neglect. Many of the townhouse designs tend to be problematic with lots of little yards, which is why the landscaping at two-story apartments tend generally work better. • We have too many apartments as it is. Congested streets, over crowded public schools, etc. why continue to increase the density of this city? We need viable businesses more than residences. • More people per acre means more crime per acre, pollution and congestion. Why are there no option for traditional single family homes. Has the city already made plans and have their agenda mapped out. • thick walls and end units 24 Commercial/Downtown Areas *0 d U 7tn 1'es-erthusiasticall;! -accapt,bNk: Question/Image ¢ Probabi; not M Ai)sohrtel_; not! 27 f 3.1 Q27 Would you like this in commercial/downtown areas?Notable design features in the above example:- Six -story building with modern design - Live -work units on the ground floor- Residential units above with loft units i i on the top floor- Underground parking- Balconies � f 7 28 3.2 Q28 Would you like this in commercial/downtown areas?Notable design features in the above example:- Six -story building- Commercial on ground floor and residential units above- Underground parking - Varied fagade materials- Various decks and balconies �n 7 !� CIE its f i *Slightly less support among renters. r 29 — 3 1 Q29 Would you like this in commercial/downtown areas?Notable design features in the above example:- Five -story building- Commercial use on ground floor and residential units above- Setback from street with retail - - parking in front- Fagade and roofline modulation �t MAKERS architecture and urban design Page 25 SnapshotVPSSurveyResults_2021-05-06.docx Question/Image Commercial/Downtown Areas c� Lp GJ 67 �y Yes -enthusiastically! Vies -acceptable P:euutl Q ■ Pi obabl-;not a abSolutel, Gov 30 3 2 Q30 Would you like this in commercial/downtown areas?Notable design features in the above example:- Five -story building- Commercial use on ground floor and residential units above- Underground parking - Small corner open space- Upper level building stepback ,it, Or I 31 2.8 Q31 Would you like this in commercialldowntown areas?Notable design features in the above example:- Six -story building with modern design - k Commercial use on ground floor and residential units above- Underground parking- Balconies t y. MAKERS architecture and urban design Page 26 SnapshotVPSSurveyResults_2021-05-06.docx 32 33 .1. Commercial/Downtown Areas (L) as or � L L p }rn Yes - enthusiastically! 0 Yes -acceptable 11 Neutral/unsure Question/Image Probably not a Absolutely not! Q32 Would you like this in commercial/downtown areas?Notable design 2' 9 features in the above example:- Six -story building - Commercial use on .--� ground floor and retail parking on second floor- Residential units above- _ Underground parking- Fagade modulation- Balconies f� y I qd b t� _1 r 3.4 Q33 would you like this in commercial/downtown areas?Notable design features in the above example:- Five -story building- Commercial use on ground floor and residential units above - Underground parking- Facade modulation and mix of materials- Balconies- Widened sidewalk 3.0 Q34 Would you like this in commercial/downtown areas?Notable design features in the above example:- Five -story residential building- Elevated stoops on ground floor- Underground parking- Mix of fagade materials i *Significantly more support among renters. MAKERS architecture and urban design Page 27 SnapshotVPSSurveyResults_2021-05-06.docx Commercial/Downtown Areas �m r� L 1-0 7 to Yes - enthusiastically! Yes -acceptable E Neutral/unsure Question/Image Q Proba' in Absolutely not! 35 2 8 Q35 Would you like this in commercial/downtown areas?Notable design features in the above example:- Five -story residential building- Elevated stoops on ground floor- Facade and roofline modulation- Mix of fagade I materials- Structured parking behind the building j} 36 3.1 Q36 Would you like this in commercial/downtown areas?Notable design features in the above example:- Six -story residential building with modern design- Upper level deck for residents- Underground parking- Facade modulation *Significantly more support among renters. 37 2 9 Q37 Would you like this in commercial/downtown areas?Notable design features in the above example:- Seven story residential building(s) with modern design- Underground parking- Internal courtyard- Sky bridge -Facade I modulation _ I -- *Significantly more support among renters. MAKERS architecture and urban design Page 28 SnapshotVPSSurveyResults_2021-05-06.docx Commercial/Downtown Areas ry (� L L 0 >{% �C�u�iasccali,' Yes —acceptable NeutraUunsure Question/Image Q E P,oca'oh; .ct Absolutelynotl 38 F00 'I 2.8 0J ,0 i 1 I ' °i r r � y ` Q38 Would you like this in commercial/downtown areas?Notable design features in the above example:- Eight -story residential building - Underground parking- Facade modulation and a mix of materials- Balconies- Landscaped front yard Commercial/Downtown Areas Written Comments • Walls divided into various materials, especially • Is there a playground in the complex for using brick overlay (or REAL brick on ground children? It's important to keep them occupied floors). Flat, box designs are definitely not and making friends so that they are emotionally accepted. Break up into separate buildings is healthy. good. Offset, alternating decks break up the • Let them build without parking minimums and surface. make sure they're served by a rapid bus line to • Definitely maximize densities in downtown. Go the transit center. higher and more dense, especially if utilizing a No more 5-6 story multi family housing units underground parking. Integration with like Highpoint or Shag live/work, lease/work, ground floor retail, mix • Summary Please see the answers to question of ownership opportunities and TOD. Careful number 13 in question number 26 again of displacement. If utilize green building, . Mixed use/ground retail is important. BUT ensure builders are maximizing Built Green nobody wants to live in a strip mall, so don't points and incentives so costs are maximized. put parking lots between the front door and • My concern for building housing in the the street. downtown core of Federal Way is that • Residential development in the currently, there is so much traffic that it makes downtown/commercial area should have a it dangerous and unpleasant to walk in that commercial component on at least a portion of area. The example buildings that include the ground floor, otherwise it's just multi - gathering spaces for pedestrians, as well as family. have convenient retail spaces, hold the greatest e I'm not a great authority on multi family appeal to me. dwellings. e 7 story max is good a Do something different. Most of these are . The sky bridge in 37 is intrusive. similar in design and are not appealing. MAKERS architecture and urban design Page 29 SnapshotVPSSurveyResults_2021-05-06.docx • Federal Way already has difficulty defining a "downtown". Adding buildings that are strictly residential, with no businesses in the building would only add to that lack of definition, and encourage residents to go elsewhere to shop. The "downtown" area needs to encourage businesses, not residences. All look to be good options. Like underground parking to eliminate need for a lot of street parking. But needs to be safe and secured. • Try to maintain enough trees as the buildings get taller. It's so depressing walking through all concrete/brick areas with only a couple trees in sight. And again, ensure enough parking for all residents (even if they are older!). • I don't want commercial downtown buildings built! Stop building and use what is already available! • I was going fit ones that had commercial on the bottom but then I started thinking of not being able to fill that with a commercial unit. As FW seems to have problems with. We don't need more vacant stores. • Glorified Ghettos that will turn into crack houses. • No more than 5 stories • I think a sky bridge (or other pedestrian accommodation) should be included with any large downtown housing structure, whenever possible. Ensure adequate resident and guest parking. • I would rather see more diverse commerce come to town than apartments. Federal Way seems to run off good retail. • Those with monotone colors look drab and depressing. • needs to have parking off street for residents • I don't think we need anymore apartments in downtown FW. • Gotta make sure we have ramps and elevators for our disabled population. Both our wheelchair bound and elderly residents. • Strong preference for maximizing density and building tall. Parking should be minimized, but MAKERS architecture and urban design SnapshotVPSSurveyResults_2021-05-06.docx if present, should be underground when possible. • Some of the images above, though marked as modern, look dated to me, looking much like apartment buildings from the 50s - 70s. I would prefer that when buildings include residential units, they look more like the other homes in our area. I would like as many trees as possible in all areas, including business, multi -family, and single-family. Trees make a place feel more friendly and help with both noise and air pollution problems. • Again, Federal Way has so many apartments already, I hate to see more. • If it's a 'commercial' area, why isn't there something commercial in all of these? That could be office space or something other than retail, but if dowtown is all residential where do people work/shop? • Must have parking required for each unit. • Having a view of the mountain is one of the most treasured things in our city and I'd hope it's one that'll be available for all to see and not those who can afford to live in downtown skyrises. ® Absolutely not = unattractive; the only one I marked absolutely is because of the loft option on top. We need more 1 bedroom and loft options in Federal way. We need to give single people just starting out and young people options. Hopefully these will be loft, 1 bedroom, and 2 bedroom condos to give people a chance to participate in the real estate market at an entry level and Begin to build equity and wealth for their Families and future generations. m No comments at this time. • Mix of materials, underground parking, balconies, elevated stoops, landscaped front yard, modulation are all essential to good design and strong appeal. ® I generally prefer the modern fagade designs over the others, but each of the designs shown here is attractive. Buildings facing arterial 30 streets should always have commercial and/or live -works units on the ground floor. All tenant parking in downtown/commercial district housing buildings should be underground. Larger "anchor" stores should be required to have underground or garage parking for shoppers, similar to the one shown in question #32. Designs with ground floor commercial should have street parking available for guests where feasible and/or small, landscaped, pedestrian -friendly parking lots such as the one shown in question #29. m taller, more dense, closer to transit please. prefer not to have big setbacks from the street - make it part of the walkable environment. • Federal Way needs single family dwellings. Apartments have too many children with not enough tax income. Schools are already suffering. • 6, 7, 8 story buildings don't seem to fit Federal Way, I think 5 story should be the tallest, modern design does not fit Federal Way, make sure to have enough trees and other natural elements around buildings Are these going to be market rate places or low income? • FW has too many apartments already. • The 7, 8 story buildings will dwarf lower ones near it. The rear, underground parking is great. People in suburbs have kids, cars. They need safe parking. Varied fronts always appealing. • Street parking unacceptable • So boring and cookie cutter. But if you're set on it, PLEASE provide off street parking to minimize MORE theft • FW is a suburban city. STOP trying to be Seattle!! The homeless, crime and societal issues belong in the big cities, not family friendly, middle class, highly educated, highly skilled suburban Federal Way! • Some of these are not appealing in looks • Ground floor commercial - retail office should be required in all city center mf complexes, and also in BC zone • We need more density and we need to lower the schools fees to get more market rate housing for young professionals and families • I would say trying to blend in with the existing structures is the most important. I personally would not want to be downtown shopping or eating and know that residents and look down on me and see what I am doing, uncomfortable feeling. • Shops snd living need to be separated • Underground parking a must • As long as it's not more low income. • Each of these buildings is acceptable when chosen depending on the location. It would be important to consider whether or not they are blocking a view or impacting surrounding areas otherwise. I like the use of a sky bridge where foot traffic is heavy. The rooftop public space would be great for viewing mountains and water. Apartments with corner open space okay as long as no camping loitering and drug dealing etc.allowed. It may be betterjust to avoid having that space. We already have too many multi -story "residential buildings'. These are apartments. • There would be horrible parking issues. • It all looks like the same stuff everywhere. No real design just cookie cutter stuff that packs people in. It would be a shame if this became our downtown core. • Don't build towering units over our heads, so we have to travel through urban corridors. Whenever possible, units should be setback from street with parking in front and modulation fagades and rooflines. • More crime and congestion. Less likely to visit those areas. • Regarding looks, they all look fine to me. My concerns are mostly with this building type in general. • Five story good height, Six story is the limit. • paid cable and water suer and grabage MAKERS architecture and urban design Page 31 SnapshotVPSSurveyResults_2021-05-06.docx Demographic Data The following charts and tables contain respondent's demographic data. Note that some questions were skipped by a considerable percentage of respondents. Q41 Are you a Federal Way resident? Answered = 191 Skipped: 35 c No 0 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CFiCkCES RESPONSES Yes 91IT . 174 Na &9W 17 TOTAL 191 Q42 If you five in Federal Way, d❑ you live in a single family area, a multi- family area, or a commercial area? Answered: 176 Skipped 50 Singie family aria ariiily aaa Carninm( l arl 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOM= RESPOIlSES r,wic1le fanrly area 87.50% WM4arruly area 10 8' Cznwriercfal area 170% "oTA I_ MAKERS architecture and urban design Page 32 SnapshotVPSSurveyResults_2021-05-06.docx Q43 If you live in Federal Way. do you own your home or do you rent your home? Answered:175 Skipped:51 Rent ■ 1 have diNrent_ 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOKES Own Rent i have a adferent 54hk twn (Please Specrty) TOTAL -Other answers -("I -have -a diff-erent-situationg E 1 live with the homeowner. a homeless / native Alaskan residential theft discrimination *claim • temporarily living with family Children attend FWPS's but I own a home in Des Moines 0 Section 8 0 own home; rent lot • 1 live on my brother's couch m Homeless RESPONSES 85_71% 9.71% 4.57% 150 17 8 175 MAKERS architecture and urban design _ Page 33 SnapshotVPSSurveyResults_2021-05-06.docx Q44 If you live in Federal Way, do you spend more than 30 percent of your income on your mortgage/rent and utilities? Answered 174 Skipped 52 Yes No Not .rgplicaWM ANSWER CHOICES Yes No M applicaUe TOTAL Under 20 year of 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% RESPONSES 43.68?+0 45.98% 1D_34% Q45 What is your age? Ansvere t 187 SW.ipped: 39 2D 45 years,: = 46-64 years ni 65 years 0f and iEd ANSWER CHOICES Under 20 years old 20.45 years old 46-64 years old 65 years old and older TOTAL 0% 10% 20% 30% 40% 5M 60% 70% 80% 90% 100% RESPONSES 1.07% 2299% 49.20% 26.74% 76 80 18 174 2 43 922 50 187 MAKERS architecture and urban design Page 34 SnapshotVPSSurveyResults_2021-05-06.docx QQ46 What is your race or ethnicity? Ars,,�red: 1.10 Sk- pad- ,16 Race or Ethnicity Count Percentage of respondents who answered this question 66.4% Percentage of total respondents, including those who skipped this question White 73 32.3% Black 3 2.7% 1.3% American Indian/Alaska Native 3 2.7% 1.3% 2.2% Asian 5 4.5% Hispanic 1 0.9% 0.4% Hawaiian or Pacific Islander 3 2.7% 1.3% Two or More Races 11 10.0% 1 4.9% Invalid Answer L 11 1 10.0% 4.9% BIPOC 126 123.6% 111.5% Total Answers 110 Skipped Responses 116 Total Respondents 226 MAKERS architecture and urban design Page 35 SnapshotVPSSurveyResults_2021-05-06.docx City of Federal Way Housing Action Plan I Appendices APPENDIX D SOUTH KING COUNTY SUB -REGIONAL HOUSING ACTION PLAN FRAMEWORK This document provides trends in demographic, employment, housing, and housing affordability along with housing projections for the City of Federal Way. Fedreal Way is a participant of the South King County Sub -regional cities who are coordinating a comprehensive Housing Action Plan Framework for South King County which includes the cities of: • Auburn • Burien • Federal Way • Kent • Renton • Tukwila Given that the participating communities are impacted by many common market trends and demands, cooperation is necessary to address these issues. Providing for the sub -regional coordination of Housing Action Plans through a common Framework will allow all the partners to address housing issues holistically and ensure housing -related burdens are not simply shifted around between cities. The sub -region differs from East King County and Seattle, where housing markets and income levels significantly skew the Area Median Income as it relates to how affordability is defined, and therefore how successful south King County cities are in providing affordable housing for their communities. A sub -regional framework that captures broad factors impacting housing choice, cost burden, and existing conditions of housing stock in South King County will set the stage to evaluate and incorporate appropriate policies, tools and incentives for increasing residential capacity. This document and analyses were produced by: ECONorthwest ECONOMICS • FINANCE • PLANNING 2 City of Federal Way I South King County Sub -Regional Housing Action Plan Framework > Federal Way needs about 6,786 new housing units by 2040 when its population is expected to reach more than 106,500 people. This includes 1,154 units that were underproduced and are needed to meet current demand, plus 5,632 units needed to meet future population growth (see page 7). > Federal Way needs to produce about 339 units per year to reach this goal (pg. 7). This is more than 1.5x the 200 average units produced annually over the 2011-2019 timeframe (pg. 4). > In 2018, 89% of renters and 84% of homeowners earning less than 30% of AMI were cost burdened, along with 87% of renters and 59% of homeowners earning between 30% and 50% of AMI (pg. 6). > Federal Way is increasingly seeing an influx of four and five and more family households, potentially due to generational shifts in homeownership of the existing single-family stock. (pg. 5). > Federal Way saw a decline in the number > In the 2011-2019 timeframe, Federal Way of households earning less than 50% of AMI produced 5.7 housing units for every 10 new between 2012 and 2018, while the number of households that form d in the city (pg. 4). This households earning over 50% of AMI grew. Part is the lowest level of production of any city rn of this change can be attributed to changing the South King County subregion. household sizes and part due to an influx of higher -income households (pg. 5). > The majority of these new units were built in the middle of this development cycle - in 2016 and 2017 (pg. 4). > As a result of this imbalance in supply and demand for housing, average 2-bedroom rents increased about 60% since 2010, and hurne prices increased about 96% (pg. 6). > Housing costs are quickly outpacing incomes: over the 2012 to 2018 time period, renter incomes only grew 30% and homeowner incomes only grew 25% (pg. 5). > As a result of Federal Way's changing demographics, the bulk of its new units are needed at the 50%-80% AMI and over 100% AMI affordability range (pg. 7). Some households in this income range may be renting down — taking stock from lower -income households — or renting up and experiencing cost burdening. The 207 8 HUD Area Median Income (AMI) for King County is $103,400 for a 4-person household. Data discussing "% AMI" are proportioned off of this median and are also for 4-person households. South King County Sub -Regional Housing Action Plan Framework I City of Federal Way 3 371257 Number of Units Built Per Year, 2011-2019 Number of total housing 672 600 units in 2018 514 Source: OFM, 2019 400 1 813 200 126 147 172 Number of housing units 0 J. == 0 lion built since 2011 2011 2012 2013 2014 2015 2016 2017 2018 2019 Source: OFM, 2019 202 Source: OFM, 2019 New housing units built on Scale of Housing Built by Decade, 1960-2020 average every year since 2011 Source: OFM, 2019 Multifamily 5.7 6,000 New housing units per every 4,000 10 new households 2,000 > Between 20 7 0-20 7 9 - . ■ Source: OFM, 2019, ECONorthwest 0 calculations Single-family Housing Units Built by 6,000 Decade, 1960-2020 Decade % of Units 4,000 Before 1960's 4% 2,000 1960's 16% 1970's 22% 0 ■ 1980's 31 % 1960s 1970s 1980s 1990s 2000s 2010s 2020s 1990's 15% Building scale (units) 2000's 6% _ 2010's 5% 1 2-4 5-19 20-49 50-99 100+ Source: King County Assessor's Office, 2020 Source: King County Assessor's Office, 2020 4 City of Federal Way I South King County Sub -Regional Housing Action Plan Framework 9 % Change in Household Type, 2012 & 2018 Change in population 2,000 2162 > Between 207 0 and 207 8 1,000 940 2010 2018 0 31� 17 ■ Population 89,306 97,440 . -1,000 -1,028 Source: OFM, 2019 1 2 3 4 5+ Household Size 50% Change in number of households Source: PUMS (2012, 2018) > Between 2072 and 2078 Income Distribution by AMI, 2012 & 2018 2012 2018 Households 47,812 50,368 23% 28% 2726VQ 20% 19% Source: PUMS (2012, 2018) 0% 30%0 0-30 ° 30.50% 50.80% 80.100% +100% Change in median renter Household Income as % of AMI household income Year 0 2012 N 2018 > Between 2072 and 2078 2012 2018 Median Source: PUMS (2012, 2018) Income $37,378 $48,629 Income Distribution by AMI and Tenure, 2018 Source: PUMS (2012, 2018) 2507o Kenters >> Owners 40 Change in median owner 0% 25% 50% 75% 100% household income > Between 2072 and 2078 Household Income (as % of AMI) 2012 2018 Median Income $68,694 $85,607 0-30% 30-50% 50-80% 80-100% +100% Source: PUMS (2012, 2018) Source: PUMS, 2018 . South King County Sub -Regional Housing Action Plan Framework I City of Federal Way Cost Burdened Cost Burdened and Severely Cost Burdened by > A household who pays more Tenure, 2018 than 30% of their income Owner on housing (inclusive of 100% 84% households with severe cost 75% 71 % 59% burdening). (n 50% 30% 32r° ° ° Severely Cost Burdened o 25°'° . 9°,° 3_/° 0%> A household who pays more o0% 0%,% than 50% of their income on p Renter L 100% 8..9% o 87% . housin 82 / 9 0 75% 0 50% 44% 3195 25% 22% ° N , - � 0% 0% 0% Number of income restricted °'° 0-30°i° 30-50°i° 50-80°i° 80-100°i° +100°i° units > Total units as of 2020 ■ Cost burdened ■ Severe cost burdened Source: ECONorthwest analysis of public affordable housing data Source: PUMS, 2018 6 0 •O Housing Units Affordable by AN and Tenure, 2018 Change in average rent for 2-bedroom apartment owner ) Between 2010 and 2020 10,000 8.449 2010 2020 5,000 .5'335 4.936 Average $857 $1,343 ■ 33E Rent 0 Source: Costar 0 Renter 19 6 0. 11,294 Change in median home 10,000 s9as sales price 5,000 3.001 2- > Between 207 0 and 2020 ass 0 2010 2020 0-30% 30-50% 50-80% 80-100% +100% Median $211,600 $414,700 Household Income as % of AMI Sales Price Source: Zillow Source: PUMS, 2018 City of Federal Way I South King County Sub -Regional Housing Action Plan Framework 1061571 Projected population by 2040 Source: PSRC, 2017 451 Average annual population growth projected through 2040 Source: PSRC, 2017, ECONorthwest calculations 6,786 Projected number of units needed by 2040 Source: OFM, 2019,.PSRC, 2017; ECONorthwest Calculation 339 Average number of new units needed per year through 2040 Source: OFM, 2019; PSRC, 2017, ECONorthwest Calculation L'1O ■ . Increase in annual housing production to reach 2040 housing need target Source: OFM, 2019; PSRC, 2017, ECONorthwest Calculation Housing Units Needed Through 2040 Underproduction Future Need Housing Need 1,154 5,632 6,786 Source: OFM, 2019, PSRC, 2017; ECONorthwest Calculation Housing Units Needed as a Share of Existing Stock Existing Units Housing Need % of Existing Units 37,257 6,786 18% Source: OFM, 2019; PSRC, 2017; ECONorthwest Calculation Housing Units Needed by AMI, 2040 AMI # of Units % of Units 0-30% 950 14% 30-50% 1,289 19% 50-80% 1,629 24% 80-100% 814 12% 100%+ 2,104 31 % Source: OFM, 2019; PSRC, 2017, ECONorthwest Calculation HUD Affordability Level by Housing Type, 2018 AMI Studio 1-bed 30% $542 $582 50% $904 $970 80% 100% Source: HUD, 2018 $1,448 $1,552 $1,810 $1,938 2-bed $698 $1,164 $1,862 $2,326 Underproduction > Housing units needed to satisfy existing households today. Future Need ) PSRC 2040 population forecast translated into housing units, South King County Sub -Regional Housing Action Plan Framework I City of Federal Way Federal Way Employment Numbers Regional Access to Employment Industry (2-digit NAICS Code) Employees # Change % Change Median Salary % Jobs by % Jobs by (2018) (2008-2018) (2008-2018) (2018) Auto Transit Agriculture, Forestry, Fishing and 19 14 280°i° $36,563 24% 0°i° Hunting Mining, Quarrying, and Oil and Gas 22 17 340% NA 47% 6% Extraction Utilities 0 -8 -100% $93,542 24% 1 % Construction 1,085 138 15% $50,362 44% 1% Manufacturing 308 -416 -57% $62,420 45% 1 % Wholesale Trade 1,093 302 38% $47,864 51 % 2% Retail Trade 4,914 -394 -7% $40,378 39% 3% Transportation and Warehousing 569 106 23% $50,920 66% 4% Information 105 -256 -71 % $57,418 6% 0% Finance and Insurance 1,424 193 16% $63,308 24% 2% Real Estate and Rental and 1,024 318 45i° $41,974 34% 3% Professional, Scientific, and 1,447 98 7i° $74,257 16°i° 1 °i° Technical Services Management of Companies and 99 -2,861 -97% $46,319 26i° ° 1i° Enterprises Administrative and Support and Waste Management and 913 -326 -26% $38,838 38% 3% Remediation services Educational Services 2,614 281 12% $51,543 34% 2% Health Care and Social Assistance 7,927 2,615 49% $45,870 36% 2% Arts, Entertainment, and 472 -272 -37/° $50,625 33°i° 3% Recreation 4° Accommodation and Food 3,680 -84 -2% $31,935 36 i° 4i° Services Other Service 952 -558 -37% $44,544 � 34% 2% Public Administration 1,772 33 2% $59,243 38% 3% Source: PSRC, ECONorthwest City of Federal Way I South King County Sub -Regional Housing Action Plan Framework Federal Way Drive time Transit time Access to Employment* These city -level employment estimates by 2-digit NAICS codes were derived using a combination of the U.S. Census Bureau's Longitudinal Employer -Household Dynamics (LEND) Origin -Destination Employment Statistics (LODES) data, and Puget Sound Regional Council's Covered Employment Estimates. These employment estimates show the total number of residents working in each 2-digit NAICS sector in that city, the change in employment in that sector in that city since 2008, and the 2018 median wages for the residents in that city in that sector. * Transit and drive time of 45 minutes, departing at 8:00 AM, midweek Source: PSRC, ECONorthwest Transit and auto access to regional employment was derived using 45-minute travel sheds for each mode. We calculated the number of jobs available within these travel sheds in each 2-digit NAICS category for the four -county region (King, Pierce, Snohomish, and Kitsap). South King County Sub -Regional Housing Action Plan Framework I City of Federal Way City of Federal Way Housing Action Plan I Appendices APPENDIX E: FEDERAL WAY FACT PACKET This document provides trends in demographic, employment, housing, and housing affordability along with housing projections for the City of Federal Way. Fedreal Way is a participant of the South King County Sub -regional cities who are coordinating a comprehensive Housing Action Plan Framework for South King County which includes the cities of: • Auburn • Burien • Federal Way • Kent • Renton • Tukwila Given that the participating communities are impacted by many common market trends and demands, cooperation is necessary to address these issues. Providing for the sub -regional coordination of Housing Action Plans through a common Framework will allow all the partners to address housing issues holistically and ensure housing -related burdens are not simply shifted around between cities. The sub -region differs from East King County and Seattle, where housing markets and income levels significantly skew the Area Median Income as it relates to how affordability is defined, and therefore how successful south King County cities are in providing affordable housing for their communities. A sub -regional framework that captures broad factors impacting housing choice, cost burden, and existing conditions of housing stock in South King County will set the stage to evaluate and incorporate appropriate policies, tools and incentives for increasing residential capacity. This document and analyses were produced by: ECONorthwest ECONOMICS • FINANCE • PLANNING 2 City of Federal Way I South King County Sub -Regional Housing Action Plan Framework > Federal Way needs about 6,786 new housing units by 2040 when its population is expected to reach more than 106,500 people. This includes > In 2018, 89% of renters and 84% of homeowners earning less than 30% of AMI were cost burdened, along with 87% of renters and 1,154 units that were underproduced and are 59% of homeowners earning between 30% and needed to meet current demand, plus 5,632 units 50% of AMI (pg. 6). needed to meet future population growth (see page 7). > Federal Way needs to produce about 339 units per year to reach this goal (pg. 7). This is more than 1.5x the 200 average units produced annually over the 2011-2019 timeframe (pg. 4). > In the 2011-2019 timeframe, Federal Way produced 5.7 housing units for every 10 new households that formed in the city (pg. 4). This is the lowest level of production of -any city in - the South King County subregion. > The majority of these new units were built in the middle of this development cycle - in 2016 and 2017 (pg. 4). > As a result of this imbalance in supply and demand for housing, average 2-bedroom rents increased about 60% since 2010, and home prices increased about 96% (pg. 6). > Federal Way is increasingly seeing an influx of four and five and more family households, potentially due to generational shifts in homeownership of the existing single-family stock. (pg. 5). > Federal Way saw a decline in the number of households earning less than 50% of AMI between 2012 and 2018, while the number of households earning over 50% of AMI grew. Part of this change can be attributed -to changing household sizes and part due to an influx of higher -income households (pg. 5). > As a result of Federal Way's changing demographics, the bulk of its new units are needed at the 50%-80% AMI and over 100% AMI affordability range (pg. 7). Some households in this income range may be renting down — taking stock from lower -income households — or renting up and experiencing cost burdening. > Housing costs are quickly outpacing The 2078 HUD Area Median Income (AMI) for King County is $ 7 03,400 for a 4-person incomes: over the 2012 to 2018 time period, household. Data discussing "% AMI" are renter incomes only grew 30% and homeowner proportioned off of this median and are also for incomes only grew 25% (pg. 5). 4-person households. South King County Sub -Regional Housing Action Plan Framework I City of Federal Way 3 371257 Number of total housing units in 2018 Source: OFM, 2019 114813 Number of housing units built since 2011 Source: OFM, 2019 202 New housing units built on average every year since 2011 Source: OFM, 2019 5.7 New housing units per every 10 new households > Between 2010-207 9 Source: OFM, 2019, ECONorthwest calculations Number of Units Built Per Year, 2011-2019 W 514 i5[oIl] 200 126 147 172 24 25 = 70 = ■ on 11 2011 2012 2013 2014 2015 2016 2017 2018 2019 Source: OFM, 2019 Scale of Housing Built by Decade, 1960-2020 Multifamily 6,000 4,000 2,000 Single-family Housing Units Built by 6,000 Decade, 1960-2020 Decade % of Units. 4,000 Before 1960's 4% 2,000 1960's 16% ■ _ 1970's 22% � 1960s 1970s 1980s 1990s 2000s 2010s 2020s 1980's 31 % 1990's 15% Building scale (units) 2000's 6% _ _ _ _ _ 2010's 5% 1 2-4 5-19 20-49 50-99 100+ Source: King County Assessor's Office, 2020 Source: King County Assessor's Office, 2020 44 111 City of Federal Way I South King County Sub -Regional Housing Action Plan Framework 9% Change in Household Type, 2012 & 2018 Change in population 2,000 2,162 > Between 2070 and 2018 940 1,000 . 2010 2018 0 3� 171 Population 89,306 97,440 . -1,000 -1 028 Source: OFM, 2019 1 2 3 4 5+ Household Size Change in number of households > Between 2012 and 2078 2012 2018 Households 47,812 50,368 Source: PUMS (2012, 2018) 30�a Change in median renter household income > Between 2072 and 2078 2012 2018 Median Income $37,378 $48,629 Source: PUMS (2012, 2018) 25% Change in median owner household income > Between 2012 and 2078 2012 2018 Median Income $68,694 $85,607 Source: PUMS (2012, 2018) Source: PUMS (2012, 2018) Income Distribution by AMI, 2012 & 2018 26% 21"'26% 20% i 10 O% � 110 1 0-30% 30-50% 50-80% 80-100% +100% Household Income as % of AMI Year E 2012 N_ 2018 Source: PUMS (2012, 2018) Income Distribution by AMI and Tenure, 2018 Renters Owners m 40 0% 25% 50% 75% 100% Household Income (as % of AMI) ��owl,", 0-30% 30-50% 50-80% 80-100% +100% Source: PUMS, 2018 South King County Sub -Regional Housing Action Plan Framework I City of Federal Way Cost Burdened Cost Burdened and Severely Cost Burdened by A household who pays more Tenure, 2018 than 30% of their income Owner on housing (inclusive of 100% 84% households with severe cost 75% 71 % 59% burdening). (0 50% 30,a 32,° ° ° Severely Cost Burdened o 25% .. ,°,° or° ° % o°r° A household who pays more 0% - than 50io of their income on i 00°° °� v� as 82% a7Renter housing. 0 75% IR 5° 44% 5% 31195 222% 0% 1%� 0% 0% 0% Number of income restricted 0-30°i° 30-50% 50-80% 80-100% +100% units > Total units as of 2020 ■ Cost burdened Severe cost burdened Source: ECONorthwest analysis of public affordable housing data Source: PUMS, 2018 60% Housing Units Affordable by AMI and Tenure, 2018 Change in average rent for 2-bedroom apartment Owner > Between 2070 and 2020 10,000 $ 44J 2010 2020 Average 5,000 4.936 3,948 3,454 go Rent $857 $1,343 ■ ■ Source: Costar 0 Renter 9 6 °�o 11.294 Change in median home 10,000 say sales price 5,000 32- > Between 2010 and 2020 . ,330 396 0 2010 2020 0-30% 30-50% 50-80% 80-100% +100% Median $211,600 $414,700 Household Income as % of AMI Sales Price Source: Zillow Source: PUMS, 2018 City of Federal Way I South King County Sub -Regional Housing Action Plan Framework 106y571 Housing Units Needed Through 2040 Projected population by Underproduction Future Need Housing Need 2040 1,154 5,632 6,786 Source: PSRC, 2017 Source: OFM, 2019; PSRC, 2017, ECONorthwest Calculation Housing Units Needed as a Share of Existing Stock 45 Existing Units Housing Need % of Existing Units Average annual population 37,257 6,786 18% growth projected through 2040 Source: OFM, 2019; PSRC, 2017; ECONorthwest Calculation Source: PSRC, 2017, ECONorthwest calculations Housing Units Needed by AMI, 2040 6,786 AMI # of Units % of Units 0-30% 950 14% Projected number of units needed by 2040 30-50% 1,289 19% Source: OFM, 2019, PSRC, 2017; 50-80% 1,629 ° 24 /o ECONorthwest Calculation 80-100% 814 12% 339 100%+ 2,104 31 % Average number of new units needed per year Source: OFM, 2019; PSRC, 2017, ECONorthwest Calculation through 2040 HUD Affordability Level by Housing Type, 2018 Source: OFM, 2019; PSRC, 2017; ECONorthwest Calculation AMI Studio 1-bed 2-bed 30% $542 $582 $698 68% 50% $904 $970 $1,164 Increase in annual housing 80°i° $1,448 $1,552 $1,862 production to reach 2040 — housing need target 100% $1,810 $1,938 $2,326 Source: OFM, 2019; PSRC, 2017, ECONorthwest Calculation Source: HUD, 2018 Underproduction > Housing units needed to satisfy existing households today, Future Need ) PSRC 2040 population forecast translated into housing units, South King County Sub -Regional Housing Action Plan Framework I City of Federal Way Federal Way Employment Numbers Regional Access to Employment Industry (2-digit NAICS Code) Employees # Change % Change Median Salary % Jobs by % Jobs by (2018) (2008-2018) (2008-2018) (2018) Auto Transit Agriculture, Forestry, Fishing and 19 14 280% $36,563 24/° ° 0% Hunting Mining, Quarrying, and Oil and Gas 22 17 340 /° NA 47°i° 6°i° Extraction Utilities 0 -8 -100% $93,542 24% 1 % Construction 1,085 138 15% $50,362 44% 1% Manufacturing 308 -416 -57% $62,420 45% 1 % Wholesale Trade 11093 302 38% $47,864 51% 2% Retail Trade 4,914 -394 -7% $40,378 39% 3% Transportation and Warehousing 569 106 23% $50,920 66% � 4% Information 105 -256 -71 % $57,418 6% 0% Finance and Insurance 1,424 193 16% $63,308 24% 2% Real Estate and Rental and 1,024 318 45% $41,974 34/° 3/° ° Leasing Professional, Scientific, and 1,447 98 7/° $74,257 16°i° 1 °i° Technical Services Management of Companies and 99 -2,861 -97% $46,319 26/° ° 1/° Enterprises T Administrative and Support and Waste Management and 913 -326 -26% $38,838 38% 3% Remediation services Educational Services 2,614 281 12% $51,543 34% 2% Health Care and Social Assistance 7,927 2,615 49% $45,870 36% 2% Arts, Entertainment, and 472 -272 -37/° $50,625 33°i° 3% Recreation Accommodation and Food 3,680 -84 -2/° $31,935 36°i° 4°i° Services Other Service 952 -558 -37% $44,544 34% 2% Public Administration 1,772 33 2% $59,243 38% 3% Source: PSRC, ECONorthwest City of Federal Way I South King County Sub -Regional Housing Action Plan Framework I Federal Way ■ Drive time WTransit time fi * Transit and drive time of 45 minutes, departing at 8:00 AM, midweek Access to Employment* Source: PSRC, ECONorthwest These city -level employment estimates by 2-digit NAICS codes were derived using a combination of the U.S. Census Bureau's Longitudinal Employer -Household Dynamics (LEND) Origin -Destination Employment Statistics (LODES) data, and Puget Sound Regional Council's Covered Employment Estimates. These employment estimates show the total number of residents working in each 2-digit NAICS sector in that city, the change in employment in that sector in that city since 2008, and the 2018 median wages for the residents in that city in that sector. Transit and auto access to regional employment was derived using 45-minute travel sheds for each mode. We calculated the number of jobs available within these travel sheds in each 2-digit NAICS category for the four -county region (King, Pierce, Snohomish, and Kitsap). South King County Sub -Regional Housing Action Plan Framework I City of Federal Way f1:;- City of Federal Way Housing Action Plan I Appendices APPENDIX F: SOUTH KING COUNTY REGIONAL HAP - HOUSING STRATEGIES FRAMEWORK ECONorthwest ECONOMICS • FINANCE • PLANNING DATE: July 19, 2020 TO: South King County Regional HAP Team Members FROM: ECONorthwest SUBJECT: SOUTH KING COUNTY REGIONAL HOUSING ACTION PLAN - TASK 3.2 HOUSING STRATEGIES FRAMEWORK Background and Purpose Six cities in South King County, Washington —Auburn, Burien, Federal Way, Kent, Renton, and Tukwila— submitted applications for funding through HB 1923 with portions of each funding identified for a collaborative effort to develop a Subregional Housing Action Framework. This plan will include a housing context assessment, public engagement, an evaluation of existing housing policies, and recommendations for future housing strategies to incentivize development in the South King County Region and participating cities. Figure 1. South King County Subregion Source: ECONorthwest Tukwlia 6urren Federal Way Renton Auburn Building off the data from the housing context assessment, input from public engagement, and the evaluation of past housing policies, this memorandum provides a strategic framework for the six cities to consider as they work on incentivizing additional housing production to meet their housing unit growth targets through 2040. Action Sheets The four major strategies considered are evaluated via "action sheets" that describe the strategy, its goals relating to housing production and affordability, the market conditions needed to implement the strategy and when, the scalability (whether the strategy works at the market, neighborhood, or property level), and its impact on affordability (whether they have a large, medium, or small impact on overall housing affordability). In addition, these action sheets include various strategy elements that can be ECONorthwest I Portland I Seattle I Los Angeles I Eugene I Boise I econw.com implemented by each city as appropriate. Not all the strategy elements would be needed to achieve the desired affordability goal, but they each work toward the overall theme of the strategy and can be implemented depending on political will, funding, staffing, and numerous other considerations. These strategies and the goals they achieve are summarized in Figure 2 below. The goals identified in Figure 2 are consistent with Housing Action Plan (RCW 36.70A.600) requirements and draft guidance recommendations for housing strategy development and strategies to minimize displacement. Figure 2. South King County Housing Strategies, Goals, and Potential Impact Goal Achieved Potential Impact Create Increase Strategy Preserve Affordable & Housing Scalability Impact on Affordability Workforce Options & Affordability Housing Supply Preservation & Anti- Market level Low impact Displacement Affordable Housing Property level High impact and Production Middle Housing Market or Neighborhood Moderate level impact TOD & Urban Centers Market or Neighborhood Moderate level impact Additionally, a market conditions and timing matrix on page 13 lists the strategies, their various elements, and includes considerations'on the urgency and applicability for the South King County region and for each city. This table considers findings from each city's market conditions and demographic makeup, to determine whether staff should consider the strategy element now (indicated in green), in the medium -term (2-3 years or as market conditions change, indicated in yellow), or whether it would be a lower priority for implementation (indicated in red). ECONorthwest 1 Preservation & Anti -Displacement Strategies Primary Goal Preserve affordability in existing units Scalability Preservation and anti - displacement efforts work at the neighborhood or inarket level. Impact These strategies have a moderate impact on affordability. Housing Barriers Overcome Preserves aging or expiring restricted units, preserves unregulated affordable properties, minimizes displacement. Market These strategies are applicable in Conditions "hot" housing markets facing high and Timing price and rent growth, gentrification and displacement pressures, and redevelopment. Description Housing preservation and anti -displacement strategies can expand housing affordability and availability in various ways. Many of the housing markets in South King County have aging housing stock that could be at risk of investment purchases (where they are bought, renovated, and rented at higher prices). Even regulated affordable housing properties can be at risk if their affordability periods are nearing expiration and the funders are unable to recapitalize (which is often dependent on limited public funding). A review of the South King County Regulated Affordable Housing Inventory compiled for this project indicates that there are 1,339 income restricted units in 10 buildings that will have expiring affordable housing agreements by 2030 and 2,507 income restricted units in 18 buildings that will have expiring affordable housing agreements by 2040. These expiring tax credit funded affordable housing agreements represent 28% of the total 13,562 income restricted that exist in South King County today. The following strategy elements could help preserve both regulated and unregulated affordable units and prevent the displacement of low-income communities while new development occurs. Strategy Elements 1A) Regional -Revolving Loan Fund. Cities should consider joining forces to -create -a regional affordable housing revolving loan fund for preservation opportunities. An affordable housing revolving loan fund is a pool of money that offers low -interest loans to eligible recipients for the development or preservation of affordable housing. Revolving loan funds can aid the feasibility of (re)development by offering below- market interest rates and generous loan terms compared to market loans, and can be used to fill funding gaps in a development deal (a major hurdle for creating new affordable housing). A fund is seeded by numerous investors: public funders, philanthropic funders, banks, financial institutions, or other investors. An entity like the South King Housing and Homeless Partner (SKHHP) network would be a strong lead for this type of regional effort. This could be modeled off the City of Seattle's RED Fund. 113) Monitor Expiring Regulated Properties. Cities could establish programs and mechanisms to monitor regulated affordable housing properties that are nearing their affordability expiration dates, and work with the property owners to recapitalize and rehabilitate the property with new funding. Create a database and mapping system to monitor and plan for upcoming expirations. 1C) Monitor Unregulated Affordable Properties. Cities could establish a process to monitor unregulated affordable rental properties and mobile home parks that might be at risk of selling to private investors and seeing rents/leases increase. Establish criteria to flag properties at risk, such as: low -rents, deferred maintenance, small (under 20 units), non -institutional owners (e.g., - "mom and pop" owners), located in amenity rich areas, near recent redevelopments, or on high cost land. ■ This strategy would be more valuable if paired with a revolving loan fund that could offer grants or low -interest loans to purchase properties and maintain affordability and habitability for a defined duration. ■ This strategy could also be paired with a requirement of notice of intent to sell for properties that are identified in an unregulated affordable housing inventory. ECONorthwest 1D) Empowering Community and Partnering with Community Organizations. Cities could evaluate their communities and neighborhoods to identify who may be especially vulnerable to displacement as housing markets continue to see increasing affordability pressures. This work should prioritize building capacity for historically marginalized communities like communities of color, immigrants, or non- English speaking communities. This work should focus on equity and social justice outcomes and empower the community by providing leadership training in advocacy for equitable development, enhancing culturally and linguistically specific services, and gaining more direct, community informed guidance on future development 1E) Tenant Protections. Cities could establish, update, or strengthen tenant protections and resources, such as policies relating to just -cause evictions, low -barrier application screening, and fair -housing or anti -discrimination policies. Tenant education and tenants' rights programs like RentWell or RentSmart can help tenants with difficult rental histories set themselves up for success. Tenant protections such as those listed here are most effective at mitigating displacement risk for households that are most at risk in the housing market. 1) Manufactured Home Preservation. Manufactured home parks can face incredible displacement and redevelopment pressure if they are sited on valuable land with close proximity to strong housing markets, regional employment centers, and concentrations of amenities. Cities could establish procedures or guidelines to help the residents at these properties to establish a co-operative ownership structure or support non-profit housing providers to acquire and manage manufactured home pars. These guidelines should also provide clear criteria around housing quality and environmental health and life safety standards for housing in manufactured home parks to identify when it is appropriate for public or non-profit acquisition to support long term healthy housing for households. Preservation can be a highly effective model for preventing mobile home parks from being purchased and redeveloped. Additionally, there are zoning strategies that cities could implement to preserve mobile home parks and their critical affordable housing stock. A 2018 city ordinance in Portland Oregon created a new Manufactured Dwelling Park zone to regulate land use at 56 parks in the city. This preservation strategy requires a review process and City Council vote if a developer proposes closing a park for redevelopment. 1G) Rental Licensing and Inspection Programs. Cities could consider establishing strong rental licensing and inspection programs to track, monitor, and inspect a portion of all rental housing in their jurisdiction. This preservation strategy helps eradicate slumlords, creates a database of all multifamily housing, and prevents landlord retaliation from habitability complaints. If the license fee is set appropriately, this type of funding can be revenue positive (or at least revenue neutral) to pay for the costs of inspections and overhead. Currently, Auburn, Burien, Kent, and Tukwila all have these programs in place. Renton's program does not require an inspection, except when a violation has occurred. Without being a random inspection, a landlord could retaliate against a tenant when an inspection occurs. Federal Way is currently considering a program, and should look to the successes and failures of its neighboring cities to design the program and set the fee. ECONorthwest 4 2 Affordable Housing and Production Strategies Primary Goal Create More Affordable & Workforce Housing; Preserve Affordability Scalability Attordable housing production works on a property -by -property Impact basis, but have a high impact on affordability. Housing Barriers Overcome Lack of funding for affordable housing developments, reduces cost of development for affordable housing. Market With scarce resources, affordable Conditions housing resources can go further and Timing in markets with lower land prices. In areas with high land prices and high housing costs, affordable housing can be more expensive to produce but create lasting mixed -income communities Description Various options exist to boost affordable housing production. These range from funding tools to land use and zoning tools, and can be directed toward market rate developers or nonprofit developers. The Washington State legislature is very focused on housing affordability and may add more options in the near term. According to the Municipal Research and Services Center (MRSC), the following local taxing measures for affordable housing could be considered. The following strategy elements could be considered to boost affordable housing production and preserve affordable housing as new development occurs. Strategy Elements 2A) Regional Revolving Loan Fund. Similar to the revolving loan fund mentioned in the preservation strategies, a revolving loan fund could be used to fill development gaps for regulated affordable housing. The South King County Housing and Homelessness Partnership (SKHHP) has identified the creation of affordable housing fund in the organization's wort: plan. SKHHP is well positioned to administer a South King County affordable housing loan fund. 213) Other Funding Mechanisms include: ■ A property tax levy (RCW 84.52.105) which allows cities to place an additional tax up to $0.50 per thousand dollars assessed for up to ten years. Funds must go toward financing affordable housing for households earning below 50% MFI. A sales tax levy (RCW 82.14.530) which allows jurisdictions to place a sales tax up to 0.1%. At least 60% of funds must go toward constructing affordable housing, mental/behavioral health - related facilities, or funding the operations and maintenance costs of affordable housing and facilities where housing -related programs are provided. At least 40% of funds must go toward mental / behavioral health treatment programs and services or housing -related services. A real estate excise tax (REET) (RCW 82.46.035) which allows a portion of city REET funds to be used for affordable housing projects and the planning, acquisition, rehabilitation, repair, replacement, construction, or improvement of facilities for people experiencing homelessness. These projects must be listed in city's the capital facilities plan. 2C) MFTE Expansion. Federal Way is the only city not currently offering an MFTE bonus so it should consider the program when market conditions are right. This financial incentive program can be implemented in certain areas where the city wants to see new development, such as along major arterials, in station areas, or urban centers. This program can encourage higher -density development than the market would otherwise deliver. The cities already utilizing MFTE should ensure that they are calibrated with their market conditions - ensuring that that exemptions are valuable enough for a developer to want to use them, but not too valuable to erode public benefit. Cities should also consider expanding MFTE zones to encourage density in larger areas. Or when market conditions are strong enough, cities should consider utilizing ECONorthwest the affordable housing component of the MFTE program to capture public benefit (affordable housing) in private development. 2D) Fee Waivers. Many cities currently have, or have had in the past, fee waivers to support the development of affordable housing. Cities should evaluate the structure of their fee waivers to as an additional tool that can be layered with MFTE, density bonuses, and other financial resources to help support affordable housing. 2D) Additional Land Use Tools. These land use tools were evaluated and identified for further implementation consideration in the Housing Policy Analysis in Task 3.1. Reduced Parking Requirements. Parking can be an expensive part of project development (when structured) or can consume large amounts of land, reducing the amount of development that can fit on a site. To the extent that code requires more parking than a developer would otherwise want to provide, the cost of meeting these requirements creates financial burden. Cities should adjust parking requirements for targeted housing types and for affordable housing projects. Excessive parking requirements can have deep impacts to project feasibility for both middle housing and larger scale multi -family development. Parking requirements vary widely by city and across different zoning designations in South King County. Cities should evaluate minimum parking requirements for middle housing and multi -family development and consider parking ratios of less than two spaces per unit to support additional housing development. Cities could also explore options to allow parking requirements to be met through on -street parking or in shared parking facilities in TOD areas and Urban Centers. Create and Calibrate Density Bonuses. The Task 3.1 Housing Policy Memo has identified underutilized density bonus programs in several cities (such as Federal Way and Tukwila). Federal Way and Tukwila should ensure that these programs are calibrated with their market conditions - ensuring that the bonuses are valuable enough for a developer to want to use them, but not too valuable to erode public benefit. While this is dependent on market conditions, which fluctuate, the cities should have ongoing discussions with developers to understand the barriers to the types of development these programs aim to encourage, and then align the bonus to help overcome those barriers. Renton's program has been the most utilized of all South King County cities. Auburn, Burien, and Kent do not have density bonuses outside of the MFTE program but should consider density and height bonuses along with the full range of tools evaluated to support housing production. ECONorthwest 3 Middle Housing Strategies Primary Goal Housing Barriers Overcome Create More Affordable & Workforce Housing; Overcome zoning barriers (illegality) of diverse and Increase Housing Supply dense housing types, increase development feasibility via reduced costs Scalability These strategies can be scaled Market These are strategies that should and implemented at the Conditions be considered in all markets neighborhood level. and Timing throughout the subregion. Cities with a high share of demand for These strategies have a 80-100°/0+ MFI households Impact moderate in'ipact on should prioritize these strategies housing affordability. to meet demand for market rate ownership opportunities. Description Encouraging certain types of moderately -dense housing, such as cottage clusters, internal division of larger homes, duplexes, and accessory dwelling units, can help to increase housing supply and choice in appropriate neighborhoods. In theory, these units can be more affordable than other units because they are smaller. This would not guarantee affordability, but would expand opportunities for unregulated housing types that may be lower cost than single family detached housing and help create supply over the twenty year planning period to help with affordability over the long-term. Strategy Elements Step 3A) Enable middle housing. Planning for this type of housing often starts with a review of zoning codes and development standards, and adjusting them to legalize this type of housing where appropriate. In many cities, these types of moderately -dense housing are illegal in urban areas zoned for single-family dwellings. ■ It is important to carefully identify the zones that would be changed, the types of unitsallowed, and the size, scale, aid development standards of those units. o - A capacity analysis might be needed, andwouldinclude likely development costs, the number of units that could be expected to be developed, the likely potential rents, and the locations where rents make development feasible. ■ A public engagement plan to reduce fears about neighborhood change, up zoning, and density would be helpful to reduce political or neighborhood opposition. This should include conversations on how added density can be designed to blend into communities. • HB1923 sets out example zoning changes, parameters, goals, and also protection from legal appeals for communities that change zoning designation in favor of higher densityhousing. Step 3B) Remove Other Barriers. Beyond legalizing this type of housing, jurisdictions may also need to remove barriers that effectively prevent them from being developed (even if legal) in high -opportunity areas. These changes could include any the following concepts, implemented in combination or separately. This is not an exhaustive list, but is meant as a starting point for incremental changes: Lower impact fee and utility hookup charges for internal conversions if no net -new square footage is added to a property. Allowing property owners to finance impact fees and utility hookup charges, thereby spreading the upfront costs overtime. Reduce or waive off-street parking requirements for middle housing, particularly forinternal conversions if no net -new square footage is added to a property. Having pre -approved designs for ADUs or middle housing types that homeowners can choosefrom reduces the complexity, time, and cost for development. Consider by -right development standards for ADUs in areas that are already medium density, walkable, and desirable communities. ■ Evaluate land division code requirements to facilitate fee simple development to better meet home ownership demand. 19 Review of code for compatibility with prefabricated homes, design standards, or other innovative home production techniques. ECONorthwest Step 3C) Incentivize. Beyond removing barriers, jurisdictions can actively encourage this type of housing development via zoning and financial incentives. These may include: • Density bonuses for new construction of a middle property type. • Streamlined or prioritized permit and design review for middle housing development in high - opportunity areas. • Parking requirements have a large impact on middle housing development on smaller infill lots. Parking standards for single family development applied to middle housing can create both physical development and feasibility challenges to producing middle housing. ECONonhwest 4 Transit -Oriented Development & Urban Centers Strategies Primary Goal Develop additional housing in urban centers and transit -served areas Scalability, These strategies can be implemented at the neighborhood level. Impact They have a moderate impact on affordability. Housing Barriers Overcome Improves development feasibility in high opportunity areas. Creates location efficient housing options. Market TOD and Urban Centers Conditions Strategies need strong market and Timing conditions where rents are high enough to support new, dense, mixed -use market rate development. Description Cities in South King County have a unique opportunity to leverage large scale investments through the Tacoma Dome Link Extension and 1-405 BRT to advance housing production, increase affordability, and support community goals. Targeting housing growth in urban centers and transit -oriented development (TOD) areas allows jurisdictions, planners, developers, and the public to understand where growth will occur, and places needed housing close to transit and amenities. Understanding that much of the South King County region is already built out - there is little undeveloped land and a lot of single family zoned land. Thus, the production of new housing needed to meet population and housing growth targets will need to occur in higher densities. The following strategy elements can be helpful for cities to consider as they look to place needed housing in their communities, with strong access to opportunity, transit, and amenities. Strategy Elements Building higher density housing near transit allows for transit agencies to Increase rllrlarchlp reularac cars on the roads, improves congestion and greenhouse gas emissions, and can create amenity -rich areas with mixed commercial, residential, and retail development. Building higher density housing in urban centers can create vibrant neighborhoods with a mix of housing, retail, and commercial development along with plazas and public spaces. 4A) Encourage Higher Density Housing. Cities can encourage higher -density TOD by offering allowances that help improve development feasibility thereby increasing the number of units that can be built near station areas. Many cities have opportunities to identify barriers to development feasibility that exist in development standards and design standards in TOD areas and Urban Centers. ■ Increase Allowances. Increase height and floor area ratio (FAR) allowances in existing TOD areas and urban center zones can help developers get the number of units (and rent revenues) needed fora TOD project to be feasible. Consider expanding development allowances for medium density development beyond traditional 1/4 mile station area planning boundaries. ■ Reduced Parking Requirements. For similar reasons as discussed in the affordable housing strategy, reduced parking requirements in TOD areas reduces costs and encourages residents to use transit instead of automobiles, thereby increasing ridership and generating revenue for transit agencies. Lower parking requirements in TOD areas can meaningfully improve projectfeasibility. ■ Review Development And Design Standards. There are a number of well -intended development and design standards that negatively impact development feasibility in cities that have market constraints where the revenues of new development cannot clear the hurdle of development costs. Examples of development and design standards that could be reviewed to support more near term development include building step -back requirements, open space and recreation area requirements, ground floor commercial requirements, and use of rooftop area to meet some requirements. ECONorthwest 46) Expand TOD Areas. By expanding TOD overlays further from existing transit stations cities could expand the higher density zoning and development allowances to generate more housing. Transit supportive zoning can sometimes be limited to narrow bands of parcels along commercial corridors !adjacent to stations areas. Expanding transit supportive land uses more broadly through mixed -use and medium -density zoning can help support TOD outcomes. 4C) Evaluate MD Market Readiness. Analyze the local real estate market and feasibility criteria for various development relative to development standards in and around station areas. This will help set realistic expectations of level of change for development in station areas over time and as real estate markets shift. 4D) Evaluate Capital Improvement Plans. Evaluate capital improvement plans to prioritize near term infrastructure projects that support transit stations areas and transit -oriented development. 4E) Prioritize Location -Efficient Affordable Housing. Prioritize affordable housing resources in TOD areas and Urban Centers to create more location -efficient and reduce household transportation costs through better access to regional transit. 4F) Explore Public -Private Partnerships. Cities can play an important role in coordinating development with both non-profit and market rate developers. Public -private partnerships are most effective when cities can contribute resources, land, or process improvements to facilitate TOD when broader market barriers can exist. Housing Strategy and Implementation Matrix The housing strategy and implementation matrix summarizes information from all previous work in this project. The strategies in the matrix are identified as near term, medium -term, or long-term opportunities for each city in the subregion. In general, the assignment of these strategies represents the market readiness and potential impact of each strategy for each city in the subregion. Market readiness and potential impact were identified using data and information gathered from the housing context assessment, policy assessment memo, stakeholder engagement efforts, and the testing of policy options in the housing policy tool. Some cities in South King County are currently evaluating and implementing strategies in this matrix as part of their local Housing Action Plan implementation work. For example, Renton is in the process of creating a TOD subarea plan and already has reduced parking requirements for affordable housing. The consultant team heard clearly from both city staff and external stakeholders in the engagement effort that while some cities might have implemented some of these strategies in the past, these policies and programs should be evaluated on an on -going basis and updated as needed to support desired outcomes. As such, we have still identified those strategies that should be evaluated for cities where appropriate with the acknowledgement that the housing market and housing needs shift and that improvements to existing policies or programs should be considered. ECONorthwest 10 Housing Context Assessment The project team conducted a housing context assessment for each of the six cities and the South King County Subregion. Thee housing context assessment provides an analysis of the housing supply, demand, and needs in each city and throughout South King County and forms the basis for evaluating strategies for each jurisdiction and the subregion to incentivize future housing production to meet population forecasts through 2040. The results of the housing context assessment were shared with each city via a "fact packet" containing data and analysis surrounding their existing housing stock and future housing needs. The housing needs and housing trends identified for each city is reflected in the strategy and implementation matrix. Stakeholder Engagement Key stakeholder interviews are important qualitative research tool that compliments quantitative data analysis and allows people to authentically share their lived experiences. For the purposes of this project, the consultant team conducted two series of interviews — one process focused on developers, both nonprofit and private sector, and the other focused on internal city staff and integrated feedback from engagement efforts into the strategies and implementation matrix. Developer Interviews South King County project managers identified a list of stakeholders with experience working, or proposing development, in the South King County community for interviews. The consultant team convened two groups of focused conversations and conducted seven one-on-one interviews. Participants included both nonprofit and private developers, and real estate professionals who addresses questions of: ■ Their experience and/or perception of developing housing projects in South King County. ■ Policy and code barriers to housing production that they encountered. ■ Ideas for increasing affordable housing options. ■ Challenges of working with City government, as well as opportunities for collaboration. Developer Interview Key Themes Key themes that emerged from developer interviews are listed below, with the complete results of the interviews found in the Stakeholder Interview Summary ■ Development is constrained by a combination of perception and economics. Land prices are high, but without the demand for density that exists in Seattle and other areas in East King County. All cities should consider the following to support the development of additional housing: Establish a clearly articulated vision of their approach to housing with buy -in at every staff level. ECONorthwest 11 Eliminate barriers to housing production by expanding incentives, eliminating policy barriers, and increasing zoning capacity. These include: - Remove some retail requirements in mixed -use zones. - Revise or eliminate parking requirements. - Evaluate impact fees and identify a fee waiver program to support housing goals. - Ease design guidelines for affordable housing. - Allow more housing capacity around transit. City Staff Interviews The city project team collectively identified policies to be evaluated and a list of current planning staff to be interviewed to provide qualitative context to supplement interviews for this project. The Cities also provided permit data and fee information, which was examined for trends. Six follow-up interviews were then conducted with ten staff representing five cities. City Staff Interview Key Themes Key themes that emerged from city staff interviews are listed below, with the complete results of the interviews found in the Housing Policy Assessment. it Evaluate parking standards in zones that allow multifamily and mixed -use development. Interviewees indicated and evaluation of parking minimums in station areas and transit corridors should be prioritized for evaluation and code changes. ■ Evaluate and explore expanding additional residential density allowances around transit corridors and stations areas and continue to advocate for transit service improvements and high capacity transit infrastructure to serve target growth areas. ■ Evaluate infrastructure and utility needs to better support housing capacity increases in lower -density areas and in unincorporated and/or potential annexation areas (PAAs) immediately adjacent to city boundaries. ■ Explore creating new, or expanding existing, funding sources and opportunities for land dedication to support affordable housing production. This was an opportunity identified for South King Housing and Homelessness Partners (SKHPP) to play an active role in supporting sub regional affordable housing production. Housing Policy Tool Three strategies were evaluated quantitatively via a housing policy web -tool made available to the South King County project management team. The three strategies evaluated in the housing policy tool included; allowances for middle housing, expansion of TOD and Urban Center areas to allow multi -family development more broadly around transit and regional growth centers, and a naturally occurring affordable housing preservation strategy. The housing policy tool used development proformas, construction costs, and quantitative market data to provide a deeper evaluation of the strategies' applicability and appropriateness across the South King County region. ECONorthwest 12 Market Conditions & Timing Strategy # Element Existing Q Near -term = Medium -Term = Long -Term Q Regional Auburn Burien Federal Kent Renton Tukwila / SKHHP Way 1A Revolving Loan Fund c 113 Monitor Regulated Properties m 1C NOAHs/ aging housing stock 1D Culturally Specific Support sr C A 1E Tenant Protections a a :IF Mobile Home Park Preservation a 1G Rental Licensing Program 2A Revolving Loan Fund a) off cn 2B Other Funding Mechanisms T o ) cc 'U - -a S a; 2C MFTE Expansion o cc Q = 2 N 2D Reduced Parking Requirements 2D Create and Calibrate Density Bonuses 3A Middle Housing Zoning Code in y °.-' 3B Middle Housing Incentives _ :3 cc x° in 3C Refine ADU Standards and Incentives 4A Encourage higher density housing 4B Expand TOD and urban center designations N °�' 4C Evaluate TOD Market Readiness C Q o 0 4D Evaluate Capital Improvement Plans 4E Explore Public -Private Partnerships ECONorthwest 13 ECONorthwest 14 Map Date June 2021 City of C y of Federal Way Housing Forecast Map Fde,a) .Development Federal Way 33325Bth000 Federal Way, WA 9a003 253-835-7000 www clyoffederalway com i Legend `© City Limits 0 Primarily Residential / Single Family 0 Primarily Mixed Use / Multi Family Puget Sound Federal Wa V N .,, acoma �l C0 W 3121h St t ru, Wunfts 7 . r ► -L �99 �2500 its' IIJI fFF i1300 units ' ,0 � � 200 units •' I f 5 I ®Lake f. Milton deW6o4,,",( 1% CITY OF Federal Way Scale: a 0 05 1 R:\staceyc\CD\Chaney\unit_allocation.mxd Miles This map is intended for use as a graphical representation. The City of Federal Way makes no warranty as to its accuracy. CITY OF FEDERAL WAY PLANNING COMMISSION June 16, 2021 City Hall 6:30 p.m. Zoom MEETING MINUTES Commissioners present: Wayne Carlson. Dianalloble-Gulliford, Tom Medhurst, Dale Couture, Hope Elder, and Anna Patrick. Commissioners absent: Lawson Bronson, Tim O'Neil, Eric Olsen, and Jae So (all excused). City Staff present: CD Director Brian Davis, Planning Manager Keith Niven, Associate Planner Chaney Skadsen, Assistant City Attorney Kent van Alstyne, and Administrative Assistant II Tina Piety. With Chair Bronson and Vice -Chair O'Neil absent, Commission Medhurst moved and Commissioner Elder seconded, to name Wayne Carlson as the temporary chair for the meeting. The vote was held and the passed unanimously. CALL TO ORDER Chair Carlson called the meeting to order at 6:35 P.M. MINUTES The May 19, 2021, minutes were approved as presented. PUBLIC COMMENT Roger vonDoenhoff— He spoke regarding public comments submitted by email from Roger and .Layne vonDoenhoff (the comments are enclosed) on June 15, 2021, which were forwarded to the Commissioners. The comments refer to the "Traffic Study for the elimination of the extension of S. 376th/19th Way in Regency Woods in Comprehensive Plan." Since the comments were forwarded to the Commissioners, this is a short summary. He noted that proposed development of the property is on its third developer. He stated that at a recent meeting with city staff regarding developing the property, staff said the proposed "BLA would be treated the same as a short subdivision by the city, and that the extension of 376th St must be done by the developer per the Clty's [sic] existing comprehensive master plan CMP." In the comments, he states why it doesn't make sense to require the extension of 376`h Street, including that it would go through a wetland and would be on a strip of land located in King County, not Federal Way. Due to the developer's conditions and cost, the development will fail if the road goes through. This would mean the city will lose a short-term opportunity for new housing. Everyone will lose if the road is maintained. COMMISSION BUSINESS Public Hearing; Housing Action Plan — Planner Skadsen delivered the staff report. Commissioner Noble- Gulliford commented the Commission had been told they would receive a document regarding issues Planning Commission Minutes Page 1 June 16. 2021 185 raised at the June 7"' Land Use and Transportation Committee (LUTC) meeting, but she has not received the document. Planner Skadsen apologized that the document has not been sent, she will address some of the issues during her presentation. The following issues were discussed at the LUTC meeting: l . Involvement and collaboration with builders and developers should be emphasized. 2. Allocating 6,789 new housing units by 2040. Staff are working on preparing a map to graphically show where these units might be located. 3. Homeowner Associations & Accessory Dwelling Units. (The city will require the applicant to submit proof of a written notification to the HOA that an ADU will be built. This notification requirement intends to reduce unnecessary conflict with property owners and HOAs. Note that the city cannot legally withhold a permit because of HOA rules.) 4. Accessibility and inclusion. As a result of the LUTC's fourth issue, a new action was added to strategy #1 (Promote a dense, walkable, mixed -use City Center) as follows: "Develop wayfinding plan that is inclusive and accessible for people with disabilities." (Wayfinding are physical elements [signage, architecturally features, etc.] that help form an identity of the area.) Planner Skadsen went over the background. The HAP will go to the July 12' LUTC and July 20"' City Council for potential adoption. The HAP has four objectives, with eight strategies and a number of action steps to work towards those objectives. She noted that strategies are rarely effective in isolation; they need to work together. The strategies are: #1: Promote a dense, walkable mixed -use City Center. #2: Promote mixed use, walkable, neighborhood centers. #3: Expand "missing middle" development opportunities. #4: Encourage ADU production. #5: Ensure that incentives for mixed -income housing are effective. #6: Review school impact fees on MF housing. #7: Coordinate to support affordable housing development and preservation. #8. Tenant protections and pathways to homeownership. Staff created an implementation matrix whereby the action steps have been categorized into short-term (one to three years implementation), medium -term (three to seven years implementation), and long-term (more than seven years implementation) prioritization. She outlined some of the actions that fall into short-, medium-, and loner term categories. Federal Way has a monitoring program with milestones to measure progress towards achieving each of the four HAP objectives. The objectives are: Promote new market -rate and affordable housing development that expands housing production and choices and is inclusive to community needs. Encourage homeownership opportunities and support equitable housing outcomes. Plan for continued growth to ensure that the built environment promotes community development and increases the quality of life for Federal Way's existing and. future residents. Preserve existing affordable housing stock to limit displacement pressure. There were no oral public comments. Commissioner Noble-Gulliford complemented Planner Skadsen on a remarkable job on a project that deals with a lot of information. She went on to express a concern regarding manufactured homes. Currently, the city has a number of older (built in the in 60's) homes in our manufactured home parks that Planning Commission Minutes Page 2 June 16.2021 186 have a limited lifespan. The city has been using CDBG funds to repair these homes for lower -income residents. Her question is that given the age of these homes, should we be improving/repairing them? Do we run into safety issues? Maybe the homes should be replaced instead of repaired. In addition, isn't there a state law that says manufactured homes are affordable homes and protects them? Can the city refer to the state law rather than creating and maintaining our own? Planner Skadsen responded that staff isn't sure what we will propose; we need to study the issue and determine the conditions of the parks. Commissioner Noble-Gulliford asked how much can our city afford to do? We need to be sure we aren't duplicating efforts already offered by the state (such as the landlord tenant act). Why are we looking into an expensive program (rental inspection program) when the state already has a law? Planner Skadsen commented that the suggested rental inspection program hasn't been develop as yet and therefore, staff doesn't know what resources may be needed to implement it or what the cost may be. Director Davis stated that staff was directed by the Citv Council to develop a rental inspection program. Commissioner Noble-Gulliford asked that if we give tax exemptions (MFTE) to multifamily projects, who will pay the bills? She stated that in regards to the comments from Merlone Geier, she likes and agrees with what they want to accomplish in the City Center. However, it would not be beneficial to allow multifamily development in zones throughout the city. It wouldn't encourage multifamily development and creation of a lifestyle center in our City Center and City Center -Frame. In addition, it would encourage overdevelopment of below market -rate housing and we need market rate housing. The city needs more private investment in our City Center to meet what the public investment has been. She looked at proposed multifamily development in the pipeline and counted 775 units, which takes us ahead of the curve in meeting our growth target for housing. Commissioner Patrick agrees with comments made regarding school impact fees. She asked what does the district feel about lowering the impact fees? Can we target lower impact fees in the City Center to encourage growth? Planner Skadsen commented the city currently has a discount in City Center zones. Director Davis commented the proposal is to review the fees, not necessarily reduce them. Staff is working with the school district on this plan, which states that any adjustment to the school impact fee must be mutually beneficial. The district's base fee for next year is lower due to their calculation. The adjustment is bedroom based, with four or more bedrooms receiving no discount, but with stepped down discounts for units with bedrooms fewer than four. Commissioner Patrick is concerned that more affordable housing (below market rate) will be developed (rather than market rate) leading to less in property tax returns. Commissioner Medhurst asked for clarification that the HAP is a framework and specific amendments may be proposed in the future that will be reviewed by the Commission. Planner Skadsen agreed any code amendment that results from the HAP will go through the code amendment process. Commissioner Elder commented this is the best agenda packet she has seen in a long time. Commissioner Carlson agreed with much of what Commissioner Noble-Gulliford said. He noted the LUTC and City Council would benefit from the Planning Commission minutes of this meeting. He stated that in the HAP there are 33 references to homelessness and some for transitional housing, which leaves him feeling the main approach to homelessness is through transitional housing and conversion of hotels. He expressed concern about the policies of HB 1220 and feels the result is that the city won't be able to stop hotels from being made into homeless shelters. He doesn't see a connection between homelessness and the proposed HAP policies. Commissioner Patrick agreed with concerns about HB1220. She stated the city needs to be proactive about this to not have our city flooded with homeless shelters. Commissioner Carlson moved to recommend the City Council adopt draft HAP as amended to include the action to develop a wayfinding plan (Commissioner Elder seconded). The vote was held and the motion passed with four yeses and one no. Planning Commission Minutes 11aee 3 .1une 16. 2021 187 STAFF BUSINESS Commissioner's Resignation —Commission Couture announced this is his last meeting; he is moving to Arizona. Commission Carlson thanked him for his service. Manager Niven stated that if the alternates want to move to a voting seat, they have to submit a commission application. The City Clerk has announced the Planning Commission is seeking a volunteer for a voting commission seat. Applications may be found at httl2s:/hvw�v.citycafleciera[kNav,coiii/content/Boards-Commissions. 1llanager's Report — City Hall will be open to the public starting June 30". The full City Council and Committees will hold in -person meetings starting in July. However, the decision was made that Commission meetings will still be virtual; at least through July. Manager Niven reviewed the Commission's schedule. He discussed the two proposed citizen initiated comprehensive plan amendments. He also noted that staff is working on seven to eight code amendments that have not vet been added to the calendar. Commissioner Carlson asked if there is a way to include these minutes with the LUTC/City Council packet. He also requested the minutes be provided to the Planning Commissioners beforehand so they can review them and ensure no information is missing. Assistant Piety commented that draft versions of Planning Commission minutes have been included with the LUTC/City Council packet in the past. Director Davis stated the Commission could meet on July 7" (which is currently cancelled) in order to review and adopt the minutes. The Commissioners present said they are willing to meet to review and adopt the minutes. Commissioner Couture will also be available to attend. Commissioner Carlson closed the public hearing. Commissioner Noble-Gulliford asked when the Sound Transit proposed route to Tacoma will be made public. She wants to know what the plans are for relocating the BPA towers. Manager Niven will ask our city's Sound Transit representative about this issue. The meeting was closed. NEXT MEETING July 7, 2021, 6:30 p.m. — GaAeelled July 21, 2021, 6:30 p.m. ADJOURN The meeting adjourned at 7:56 P.M. F:' M-ina, Commis—n\201 G1\lectmg Summary 06-1 P 21.doc Plannin; Commission Minutes Page 4 June 16. 2021 188 COUNCIL MEETING DATE: July 20, 2021 ITEM #: 7b ... . . .... ...... . ... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2021 PAVEMENT REPAIR PROJECT BID AWARD POLICY QUESTION: Should City Council award the 2021 Pavement Repair Project to the lowest responsive, responsible bidder and approve a transfer of $180,000 from the 102 Arterial Street Fund? COMMITTEE: none MEETING DATE: n/a CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business"❑ Resolution ❑ Other STAFF REPORT BY: Desire6 Winkler, P.E Deputy Director DEPT: Public Works _ Attachments: Memorandum to City Council, Vicinity Map, and Bid Tabulation Options Considered: 1. Award the 2021 Pavement Repair Project to Miles Resources, LLC, the lowest responsive, responsible bidder, in the amount of $298,823.09, approve a 5% contingency of $14,941.15 for a total of $313,764.24 and authorize the Mayor to execute the contract, and approve a transfer of $180,000 from the 102 Arterial Street Fund to this project. 2. Reject all bids for the 2021 Pavement Repair Project and direct staff to rebid the project and return to Committee for further action. MAYOR'S RECOMMENDATION: The Mayor recommendspption 1. MAYOR APPROVAL: N CZ, DIRECTOR APPROVAL:, ' 7->4 -21 Committee Co cif Initial/Date Initial/Date [mti !!Date COMMITTEE RECOMMENDATION: n/a PROPOSED COUNCIL MOTION: "I move to authorize staff to award the 2021 Pavement Repair Project to Miles Resources, LLC, the lowest responsive, responsible bidder, in the amount of $298,823.09, approve a 5% contingency of $14, 941.1 S for a total of $313, 764.24, and authorize the Mayor to execute the contract; and approve a transfer of $180, 000 from the 102 Arterial Street Fund to this project. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: July 20, 2021 TO: City Council VIA: Jim Ferrell, Mayor FROM: JEJ Walsh, P.E., Public Works Director Desiree Winkler, P.E., Deputy Public Works Director SUBJECT: 2021 Pavement Repair Project Bid Award Financial Impacts: The 2021 Pavement Repair Project was included within the approved budget under the Public Works Department, 101 Fund Maintenance contracts. The project costs are tracked under Capital Project 212 within the 306 Fund (Transportation Capital). This project is funded $150,000 from 101 Fund maintenance contracts budget. In addition, it is proposed to fund $180,000 from the 102 Arterial Street Overlay Fund project savings. Revenue for the 101 Fund is a combination of motor vehicle excise tax (MVET) and general fund. Revenue for the 102 Fund is a combination of MVET and real estate excise tax (REET). No additional funds are needed for on -going operation and maintenance as this project is maintenance of existing infrastructure. flack round Information: Four bids were received and opened on July 14, 2021 for the 2021 Pavement Repair Project. The lowest responsive, responsible bidder is Miles Resources, LLC with a total bid of $383,364.29. This project was bid via the public works small works roster process, and therefore the contract award must be less than or equal to $300,000. Schedule A is proposed to be removed. Miles Resources, LLC Bid Info Schedule A (To be Removed) $ 84,541 Schedule B $ 139,702 Schedule C $ 159,121 Total Construction Contract Bid $ 383,364 Project Estimated Exuenditures Construction Contract $ 298,823 5% Construction Contingency $ 14,941 En innceripg and Construction Management (bv City Staff) $ 16,236 Estimated Total Project Costs $ 330,000 _Project Available Funding; 101 Fund (MVET / General Fund) $ 150,000 102 Fund (MVET / REET) — Transfer In $ 180,000 Total Available Budget $ 330,000 Rev. 6/2020 July 20, 2021 City Council 2021 Pavement Repair Project Page 2 of 2 For FY 2021, the 102 Arterial Fund has over $200,000 in project savings including receipt of an additional grant for the SW 356th Preservation Project, thereby reducing the city's grant match. Pavement patching is part of a comprehensive pavement management program of which the 102 Fund is utilized for. 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I Co � cott`ET T P < r<n Edgewood MARSHALLAV 1 ¢ > > _.._ �s m p N ro Legend Scale: Q �� Freeway Ramp �' ` Paved Trails Kin �\ ----, - �/ Divided Freeway I , City Limits CITY OF � 0.2 5 0.5 1 Count *-'Il Street . . • King County Boundary � Federal Way U Miles \ ee -�. Local Strt / JAstandard\reference\base.mA , , Private Street This map is accompanied by NO warranties, and is simply a graphic representation. Ilk 2021 PAVEMENT REPAIR PROJECT RFB No. 21-006 BID OPENING DATE JULY 14, 2021, 10:00 A.M. Vendor Name ---> Location ----------> Bid 1 Miles Resources, Inc. Puyallup, WA 98372 Bid 2 Puget Paving and Construction Lakewood, WA 98499 Bid 3 Bid 4 AA Asphalting, LLC Tucci and Sons, Inc. Summer, WA 98390 Tacoma, WA 98443 Engineer Estimate Item Amount Unit Price Total Price Total Price Total Price Total Price Total SCHEDULE A - 21ST AVE SW 1 Mobilization 1 LS $13,215.00 $13,215.00 $13,000.00 $13,000.00 $10,000.00 $10,000.00 $5,700.00 $5,700.00 $5,850.48 $5,850.48 2 Flaggers and S ootters 64 HR $63.00 $4,032.00 $70.00 $4,480.00 $68.00 $4,352.00 $80.00 $5,120.00 $72.00 $4,608.00 3 Other Traffic Control Labor 4 HR $64.80 $259.20 $72.00 $288.00 $68.00 $272.00 $80.00 $320.00 $75.00 $300.00 4 Off Duty Uniformed Police Officer 1 FA $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.05 5 Project Temporary Traffic Control 1 LS $5,095.00 $5,095.00 $8,640.00 $8,640.00 $10,000.00 $10,000.00 $16,500.00 $16,500.00 $3,000.00 $3,000.00 6 Portable Changeable Message Sin 4 DAY $212.50 $850.00 $150.00 $600.00 $500.00 $2,000.00 $300.00 $1,200.00 $120.00 $480.00 7 Sequential Arrow Board 40 HR $5.751 $230.00 $16.00 $640.00 $5.00 $200.00 $15.00 $600.001 $20.00 $800.00 8 Pro'ec Sin 1 EA $862.50 $862.50 $1,000.00 $1,000.00 $1,200.00 $1,200.00 $2,700.00 $2,700.00 $700.00 $700.00 91 Roadway Excavation Incl. Haul 71 CY $245.00 $17,395.00 $150.00 $10,650.00 $5.00 $355.00 $620.00 $44,020.00 $126.00 $8,946.00 10 Crack Seal in 1 FA $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 11 HMA Class 1/2" PG 581-1-22 for Pavement Repair 145 TN $208.50 $30,232.50 $225.00 $32,625.00 $450.00 $65,250.00 $287.00 $41,615.00 $130.00 $18,850.00 12 Inlet Protection Insert 26 EA $90.00 $2,340.00 $60.00 $1,560.00 $75.00 $1,950.00 $100.00 $2,600.00 $105.00 $2,730.00 13 Profiled Plastic Line 240 LF $6.90 $1,656.00 $7.00 $1,680.00 $10.00 $2,400.00 $7.55 $1,812.00 $2.50 $600.00 14 Plastic Line 140 LF $5.75 $805.00 $6.00 $840.001 $10.00 $1,400.00 $6.30 $882.00 $2.00 $280.00 15 Plastic Crosswalk Line 35 SF $11.50 $402.50 $40.00 $1,400.00 $10.00 $350.00 $12.60 $441.00 $6.00 $210.00 16 Plastic Stop Line 10 LF $16.65 $166.50 $11.00 $110.00 $20.00 $200.00 $18.25 $182.50 $25.00 $250.00 SUBTOTAL SCHEDULE A 1 $84,541.20 $84,513.001 1 $106,929.00 1130,692.501 1 $54,604.48 SCHEDULE B - 21ST AVE SW 1 Mobilization 1 LS $1,335.00 $1,335.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00 $5,700.00 $5,700.00 $12,062.88 $12,062.88 2 Flaggers and S ootters 112 HR $63.00 $7,056.00 $70.00 $7,840.00 $68.00 $7,616.00 $80.00 $8,960.00 $72.00 $8,064.00 3 Other Traffic Control Labor 6 HR $64.80 $388.80 $72.00 $432.00 $68.00 $408.00 $80.00 $480.00 $75.00 $450.00 4 Off Duty Uniformed Police Officer 1 FA $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 5 Project Temporary Traffic Control 1 LS $7,800.00 $7,800.00 $8,190.00 $8,190.00 $5,000.00 $5,000.00 $16,500.00 $16,500.00 $5,500.00 $5,500.00 6 Portable Changeable Message Sin 6 DAY $212.50 $1,275.00 $150.00 $900.00 $500.00 $3,000.00 $300.00 $1,800.00 $120.00 $720.00 7 Sequential Arrow Board 56 HR 1 $5.75 $322.00 $16.00 $896.00 $5.00 $280.00 $15.00 $840.001 $20.00 $1,120.00 8 Pro'ec Sin 1 EA $862.50 $862.50 $1,000.00 $1,000.00 $1,200.00 $1,200.00 $2,700.00 $2,700.00 $700.00 $700.00 91 Roadway Excavation Incl. Haul 161 CY $216.00 $34,776.00 $150.00 $24,150.00 $5.00 $805.00 $390.50 $62,870.50 $126.00 $20,286.00 10 Crack Seal in 1 FA $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 11 HMA Class 1/2" PG 581-1-22 for Pavement Repair 331 TN $190.20 $62,956.20 $225.00 $74,475.00 $450.00 $148,950.00 $199.00 $65,869.00 $130.00 $43,030.00 12 Inlet Protection Insert 42 EA $94.00 $3,948.00 $60.00 $2,520.00 $75.00 $3,150.00 $100.00 $4,200.00 $105.00 $4,410.00 13 Profiled Plastic Line 600 LF $6.90 $4,140.00 $7.00 $4,200.00 $10.00 $6,000.00 $7.55 $4,530.00 $2.50 $1,500.00 14 Plastic Crosswalk Line 74 SF $11.50 $851.00 $11.00 $814.00 $10.00 $740.00 $12.60 $932.40 $6.00 $444.00 15 Plastic Stop Line 48 LF $16.68 $800.64 $16.00 $768.00 $20.00 $960.00 $18.25 $876.00 $25.00 $1,200.00 16 Yield Line Symbol 6 EA $115.07 $690.42 $110!00 $660.00 $100.00 $600.00 $126.00 $756.00 $100.00 $600.00 SUBTOTAL SCHEDULE B 1 $139,701.561 1 $149,345.00 1 $196,209.001 1 $189,513.901 1 $112,586.88 SCHEDULE C - SW 320TH ST 1 Mobilization 1 LS $1,335.00 $1,335.00 $13,000.00 $13,000.00 $5,000.00 $5,000.00 $5,700.00 $5,700.00 $16,229.22 $16,229.22 2 Flaggers and S ootters 144 HR $63.00 $9,072.00 $70.00 $10,080.00 $68.00 $9,792.00 $80.00 $11,520.00 $72.00 $10,368.00 3 Other Traffic Control Labor 8 HR $64.80 $518.40 $72.00 $576.00 $68.00 $544.00 $80.00 $640.00 $75.00 $600.00 4 Off Duty Uniformed Police Officer 1 FA $4,200.00 $4,200.00 $4,200.00 $4,200.00 $4,200.00 $4,200.00 $4,200.00 $4,200.00 $4,200.00 $4,200.00 5 Project Temporary Traffic Control 1 LS $7,800.00 $7,800.00 $7,000.00 $7,000.00 $5,000.00 $5,000.00 $16,500.00 $16,500.00 $7,500.00 $7,500.00 6 Portable Changeable Message Sin 9 DAY $212.52 $1,912.68 $150.00 $1,350.00 $500.00 $4,500.00 $300.00 $2,700.00 $120.00 $1,080.00 7 Sequential Arrow Board 96 HR 1 $5.75 $552.00 $16.00 $1,536.00 $5.00 $480.00 $15.00 $1,440.001 $20.00 $1,920.00 8 Roadway Excavation Incl. Haul 185 CY $245.25 $45,371.25 $150.00 $27,750.00 $5.00 $925.00 $575.00 $106,375.00 $126.00 $23,310.00 91 Crack Seal ing 1 FA $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 10 HMA Class 1/2" PG 581-1-22 for Pavement Repair 380 TN $189.40 $71,972.00 $225.00 $85,500.00 $450.00 $171,000.00 $223.65 $84,987.00 $130.00 $49,400.00 11 Inlet Protection Insert 46 EA $96.00 $4,416.00 $60.00 $2,760.00 $75.00 $3,450.00 $100.00 $4,600.00 $105.00 $4,830.00 12 Raised Pavement Marker, Type 2 0.4 HUND $633.00 $253.20 $600.00 $240.00 $600.00 $240.00 $691.00 $276.40 $675.00 $270.00 13 Profiled Plastic Line 80 LF $6.90 $552.00 $7.00 $560.00 $10.00 $800.00 $7.55 $604.00 $2.50 $200.00 14 Plastic Crosswalk Line 87 SF $11.50 $1,000.50 $11.00 $957.00 $10.00 $870.00 $12.60 $1,096.20 $25.00 $2,175.00 15 Plastic StopLine 10 LF $16.65 $166.50 $16.00 $160.00 $20.00 $200.00 $18.25 $182.50 $7.00 $70.00 SUBTOTAL SCHEDULE C $159,121.53 $165,669.00 $217,001.00 $250,821.10 $132,152.22 Page 1 of 2 2021 PAVEMENT REPAIR PROJECT RFB No. 21-006 BID OPENING DATE JULY 14, 2021, 10:00 A.M. Bid 1 Bid 2 Bid 3 Bid 4 Engineer Vendor Name ---> Miles Resources, Inc. Puget Paving and Construction AA Asphalting, LLC Tucci and Sons, Inc. Estimate Location ----------> Puyallup, WA 98372 Lakewood, WA 98499 Summer, WA 98390 Tacoma, WA 98443 Item Amount Unit Price Total Price Total Price Total Price Total Price Total TOTAL $383,364.291 $399,527.001 $520,139.001 $571,027.501 $299,343.58 Quote YES YES YES Contractor Wage Law Compliance Certification YES YES YES Page 2 of 2 COUNCIL MEETING DATE: July 20, 2021 ITEM #: 7C CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ACCEPTANCE OF THE US SMALL BUSINESS ADMINISTRATION SHUTTERED VENUE OPERATORS GRANT FOR THE PERFORMING ARTS AND EVENT CENTER Policy Question: Should the City Council accept the $354,045.60 funding from the US Small Business Administration Shuttered Venue Operators Grant for the Performing Arts and Event Center? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Tim Johnson, Economic Development Director DEPT: Economic Development Attachments: 1. Staff Memo 2. US SBA Notice of Award Options Considered: 1. Accept the $354,045.60 funding from the US Small Business Administration Shuttered Venue Operators Grant for the Performing Arts and Event Center 2. Do not accept funding and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: C oin tee . � ca i / Itii al/Date Initial/Date 4�0lni[i ate COMMITTEE RECOMMENDATION: N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed acceptance of the $354, 045.60 funding from the US Small Business Administration Shuttered Venue Operators Grant for the Performing Arts and Event Center. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORADUM DATE: July 14, 2021 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Tim Johnson, Director conomic Development SUBJECT: Approval of Acceptance of Shuttered Venue Operators Grant Financial Impacts: The City has been awarded a federal grant of $354,045.60 through the US Small Business Administration's Shuttered Venue Operators Grant over the remaining term of 2021. This grant addresses part of the diminished revenues caused by the closure of the Performing Arts and Event Center due to the pandemic. There will be no impact on the cost to the City's General Fund for the grant. As to avoid any confusion, this grant is from Section 324 of the Economic Aid to hard -Hit Small Businesses, Nonprofits and Venues Act (Economic Aid Act) signed into law on December 27, 2020 and was part of the H.R. 133 Consolidated Appropriations Act, 2021. This grant is in addition to the $19.2 million received by the City through the Local Fiscal Recovery Fund portion of the American Rescue Plan Act. The use of these funds is for the Performing Arts and Event Center, specifically payroll, payroll benefits, supplies, utilities, maintenance and marketing. Mayor's Recommendation: Approve the acceptance of the SVOG grant. Background Information The Shuttered Venue Operators Grant provides emergency assistance for eligible venues affected by COVID-19. The Shuttered Venue Operators Grant (SVOG) program was established by the Economic Aid to Hard -Hit Small Businesses, Nonprofits, and Venues Act, and amended by the American Rescue Plan Act. The program includes over $16 billion in grants to shuttered venues, to be administered by SBA's Office of Disaster Assistance. Eligible applicants could qualify for grants equal to 45% of their gross earned revenue in the base year of 2019, with the maximum amount available for a single grant award of $10 million. Shuttered Venue Operators Grant is for: • Live venue operators or promoters • Theatrical producers • Live performing arts organization operators • Relevant museum operators, zoos and aquariums who meet specific criteria • Motion picture theater operators • Talent representatives Each business entity owned by an eligible entity that also meets the eligibility requirements Also, another significant requirement of note is that the entity must have been in operation as of February 29, 2020. The submission of the application and subsequent support was provided by the following City staff: • Autumn Gressett, Contract Administrator and Community Relations Liaison • Tim Johnson, Director of Economic Development and Redevelopment • Ade Ariwoola, Director of Finance and • Brian Hoffman, GM of the PAEC and of Spectra PURPOSE: This form is used to notify grant recipients of award reporting and record keeping requirements. Grantees are required to review and sign the forth and return to SSA at the address: SBDC- SBA/OSBDC, 409 Third Street, SW 6th Floor, OMB Approval No.: 3245-0140 Washington, DC 20416AII other SBAIOGM, 409 Third Street, 5th Floor, Washington, DC 20416 Expiration Date 5/31 /2015 U.S. Small Business Administration NOTICE OF AWARD 1. AUTHORIZATION (Legislation/ 2. Grant)Cooperative Agreement No.: " k ' Regulation) r t Section 324 of division N of the Consolidated Appropriations SBAHQ21 SV006832 t tSl"tt` Act, 2021 (Pub. L. 116-260) 4. PROJECT PERIOD (MojDay/Yr.) (MoyDaylyr-) 3. RECIPIENT: (Name, Organizational Unit, Address) From 07/14/2021 Through 12l31/2021 City of Federal Way 911462550 612509901-0000 5. BUDGET PERIOD (Mo.lDaylYr.) (RfojQayYN 33325 8th Ave S From 07/14/2021 Through 07/13/2022 Federal Way WA 98003 USA 6. FEDERAL CATALOG NO. 7. ADMINISTRATIVE CODES 8. TITLE OF PROJECT/PROGRAM (limit to 53 spaces) 59.075 Shuttered Venue Operators Grant 10- DIRECTOR OF PROJECT (Program or Center Director, Coordinator or Principal Investigator) NAME Gressett Autumn Last First Initial ADDRESS: 33325 8th Ave S Federal Way WA 98003 USA 12. Approved Budget (Excludes SBA Direct Assistance) 1 SSA Funds ^ Total project costs Including all curer financial 9. AWARD AMOUNT Amount of SBA Financial $354,045.60 Assistance 11. RECOMMENDED FUTURE SUPPORT(Subject to the availability of funds and satisfactory progress of tha project) BUDGET YEAR TOTAL DIRECT COST BUDGET YEAR TOTAL DIRECT COST a. N/A N/A b. N/A N/A 13. REMARKS (Other Terms & Conditions Attached) N Yes J No a. Personal Service ......... ........ I $125,000.00 b. Fringe Benefits ....................... $35,403.56 1 c. Consultants.......... w N/A d. Travel ,-, $0.00 e. Equipment. - .........._..._..... $0.00 f. Supplies $10,000,00 g. Contractual ........ .. ... ..... $0.00 h. Other $183,641.00 1. TOTAL DIRECT COSTS....... $354,045.00 j. Indirect cost .... ............... NIA N/A N/A N/A (Rate), k. OTHER APPL. COSTS ........ N/A N/A N/A N/A I. TOTAL APPROVED BUDGET $354,045.60 "Must meet all matching or cost participation requirements subject to adjustment in accordance with SBA -- 14. THIS AWARD IS SUBJECT TO THE FOLLOWING COST PRINCIPLESAND OMB UNIFORM ADMINISTRATIVE REQUIREMENTS: 2 CFR Chapter 1, Chapter II, Part 200. el al, uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. I O Part 180 - OMB Guidelines to Agencies on government debarment and suspension (Non Procurement) 15. THIS AWARD IS SUBJECT TO THE TERMS AND CONDITIONS ON THE REVERSE SIDE 16. CRS - EIN 17. COUNTY NAME 18• CONGRESSIONAL 911462550-DA-0000 I f 854 19a. CITY CODE Federal Way b. COUNTY CODE l c. STATE CODE WA BUDGET CODE DOCUMENT NO, I AMT. ACTION FIN. ASST, 20a. X0700DB90050060500 b. 1 1-.$354,045.60 21. AGENCY OFFICIAL (Srrnalrrre. Name and 23. RECIPIENT OFFICIAL (Signature, Name and Tille) �,fl � { ,1 vJ d R, -rt h -. r LR- Div - Jco Y SBA FORM 1222 (4-12) Previous editions obsolete Qi9fF.o4 ��.�: d. PROGRAM CODE SVOG TYPE OF ORGANIZATION d- Majority Government Owned 07/14/2021 22- DATE ISSUED (Mo.Oayllrr-J 24. DATE (Mo.1Day/Yr.) Note: The estimated burden completing this form is 80 hours per response. You will not be required to respond to any collection of Information unless it displays a currently valid OMB approval number. Comments on the burden should be sent to U.S. Small Business Administration, Chief, AIB, 409, 3rd St., S.W., Washigton, D.C. 20416 and Desk Office for Small Business Administration, Office of Management and Budget, New Executive Office Building, room 10202 Washington, D.C. 20503.OMB Approval (3245-0140). PLEASE DO NOT SEND FORMS TO OMB. SBA FORM 1222 (4-12) Previous editions obsolete COUNCIL MEETING DAT. .E: 7/20/2021 . . ............ . ..... ­­..1-1 . ........... . . . . .ITEM. . ......................... #: 7d . ..... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZE THE USE OF GENERAL FUND & RED-LIGHT RESERVES FOR POLICE BODY CAMERA PROGRAM POLICY QUESTION: Should the Council approve the use of General Fund and Red -Light Reserves to fund the cost of Police Body Camera Program which includes equipment, hiring of three new staff, workstations, and training for the three new staff. COMMITTEE: MEETING DATE: CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: DEPT: Attachments: 1. Staff Report Options Considered: 1. Approve the proposed funding of Police Body Camera Program. 2. Do not approve proposed _funding_ and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: % /-5/202-1 Committee Cou € rI inilialmatc Initial/Date lnidaWDatt COMMITTEE RECOMMENDATION: N pt N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed use of General Fund and Red -Light Reserves to fund Police Body Camera Program. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CIT Federal Way DATE: July 14, 2021 TO: Jim Ferrell, Mayor FROM: Ade Ariwoola, Finance Director MEMORANDUM Finance Department SUBJECT: Using Drug Seizure in the General Fund Reserve and Red -Lights Reserve to fund Police Body Camera Program This memo is to give you some information about the proposed way to fund the Police Body Camera Program. Based on what we know now, it's difficult to determine how much we can accurately claim as lost revenue and what we can use it for with America Rescue Plan Act (ARPA). We do not want to put the City in a difficult position where we spend the money and then it's later determined that the allowable amount is less than what we claim which will result in a refund of the used amount. Therefore, it is better for the City to know exactly how much they will authorize before we spend it. The City has other means that may be explored and they are meant for times like this. The City may use the Reserve in the Red -Light Fund which is one of the lost revenue funds, and the City may also use the Drug Seizure fund which is in the General Fund Reserve. When the total lost revenue amount is finally determined these two funds will get their own portion and the Reserve will be brought back to the Council required level. Also, the amount will be determined between now and 2024 which will also meet the three-year requirement of the Council's policy to replenish used reserve. Several other cities are avoiding using the `DARPA Fund due to the current uncertainties, and they are using the Red -Lights, and the Drug Seizure funds to fund this program. Amount currently available in Drug Seizure of General Fund Reserve as of 5/31/2021: Federal $ 161,766 State 737,610 Total $899,376 Amount Projected in Red Light Reserve: $1.4 million It is my recommendation to use both the Drug Seizure in General Fund and the Red - Light Reserve to fund the Police Body Camera Project. Amount Needed in 2021 is as follows: Camera Licenses (143): $414,804 AXON Camera (143) 99,957 8-bay docks (18) 27,000 3 Staff Salary (4 months): 108,333 3 New Work Stations 30,000 Implementation & Staff Training: 40,000 Records/Redaction licenses 4,680 Total S7214.774 The labor cost in 2021 is less since we are starting late in the year and salary estimates are based on 2021 salary scale. Annual amount starting from 2022: • Annual Camera License: $414,804 • Annual Staff (current rate): 325,000 • Annual Staff training & misc.: 6,000 • Total Annual Amount/year: $745,804 COUNCIL MEETING DATE: July 20, 2021 ITEM #: %e CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SPECIAL EMPHASIS PATROL FUNDING POLICY QUESTION: Should the City of Federal Way authorize $216,000 of additional appropriation, from the general fund, in 2021 to fund overtime for the Federal Way Police Department to run special emphasis patrols to deter violent crime? COMMITTEE: N/A CATEGORY: ❑ Consent ❑ Ordinance ® City Council Business ❑ Resolution STAFF REPORT BY: STEVE.:NEAL, DEPUTY CHIEF OF POLICE Attachments: 1. Staff Report Options Considered: 1. Authorize additional appropriation 2. Do not authorize addition appropriation MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: rJ COMMITTEE RECOMMENDATION: N/A MEETING DATE: ❑ Public Hearing ❑ Other DEPT: Police DIRECTOR APPROVAL: Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: I move to approve the proposed additional appropriation funding of $216, 000 to the police department, for emphasis patrols, to help deter the increase in violent crime. BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 12/2017 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: July 20, 2021 TO: City Council VIA: Jim Ferrell, Mayor FROM: Andy J. Hwang, Chief of Police SUBJECT: Special Emphasis Patrol Funding Financial Impacts: The Federal Way Police Department (FWPD) is requesting additional appropriations of $216,000, in 2021, from the general fund for overtime to fund emphasis patrols to address the recent increase in violent crime in our community. Background Information: Currently, the entire country is feeling the effects of violent crime increases, particularly gun violence. The Federal Way Police Department would like to address the increased crime in our community by conducting special emphasis patrols. There have been specific areas in the City of Federal Way being affected by these crimes. The Pacific Highway corridor is always a concern and has recently shown an upward trend involving gun violence and general physical violence. The Westway community has also shown an increase of violent crimes including suspects shooting at or toward citizens which not only puts those directly involved citizens at risk but the entire community. In order to prevent and lower these crimes, the Federal Way Police Department is looking at increasing directed patrols in these highly impacted areas. The police department is planning on increasing patrols involving the Pacific Highway corridor, along with the Westway community to stop these violent crimes from occurring. These increased patrols would be carried out with the following staffing and hours: (a total of 2880 hours) a (4) officers per day • (8) hours per shift • (7) days per week • 90-day period The officers will patrol the high crime areas in the city along with other areas that may be identified during this time period. Officers will be highly visible in the areas to be a deterrent for suspects looking to commit crimes, as well as, being a positive influence for the community. Residents will be able to see that the City of Federal Way cares and is actively out protecting their neighborhoods. COUNCIL MEETING DATE: July 20, 2021 ITEM #: 7f CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PERMISSION TO GO OUT TO BID FOR HOMELESS CAMP CLEANUPS POLICY QUESTION: Should the City Council authorize staff to request bids for homeless camp cleanups? COMMITTEE: NA MEETING DATE: July 20, 2021 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Hutton, Parks Director DEPT: Parks Attachments: None Options Considered: 1. Approve staff to request bids for homeless camp cleanups 2. Do not approve staff to request bids for homeless camp cleanups and provide direction to staff. MAYOR'S RECOMMENDATION: Option MAYOR APPROVAL: fy DIRECTOR APPROVAL. [aitinllDate Initial/Date [' Initial/Date COMMITTEE RECOMMENDATION: N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval to Authorize Staff to Request Bids for Homeless Camp Cleanups. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # _ 7g COUNCIL MEETING DATE: July 20, 2021 ITEM #:_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SUMMER EXPERIENCE AND ENRICHMENT FOR KIDS GRANT POLICY QUESTION: Should the City Council accept the $50,000 funding from the Summer Experience and Enrichment for Kids Grant? COMMITTEE: NA MEETING DATE: NA CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Hutton, Parks Director & Cody Geddes, DEPT: Parks Recreation Mana.,,..$ er — __. ......... .. ........ Attachments: 1. Staff Report Options Considered: 1. Accept the $50,000 funding from the Summer Experience and Enrichment for Kids Grant 2. Do not accept funding and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: COMMITTEE RECOMMENDATION: NA DIRECTOR APPROVAL: I/adz% Cntmcil 4 Initial/Date hitial(DaN Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed acceptance of the $50, 000 funding from the Summer Experience and Enrichment for Kids Grant. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # _ CITY OF FEDERAL WAY MEMORANDUM DATE: July 14, 2021 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Cody Geddes, Recreation Manager SUBJECT: Summer Experience and Enrichment for Kids Grant (SEEK) Acceptance Financial impacts: The revenue to the City for the Summer Experience and Enrichment for Kids Grant will be $50,000 and will be credited to the Parks Department — Recreation Budget. The SEEK Grant is a reimbursement grant, requiring the City to purchase the items and then submit documentation for reimbursement. Background Information: The Summer Experiences & Enrichment for Kids (SEEK) Grant has been made possible by federal COVID-19 relief funds given to the Washington Office of the Superintendent of Public Instruction. These grants support local agencies in expanding their current summer programs or creating a new program in order to provide more kids with access to outdoor learning opportunities, especially those who are typically underserved and who are most impacted by the COVID -19 pandemic The Recreation department applied for the SEEK Grant to create a new mobile recreation program. We will be purchasing a cargo van, outfitting the van with recreation equipment, art supplies, STEM, and sporting equipment. The van will be staffed with two part-time recreation staff. They will be going to local parks in our underserved areas of the Federal Way to provide recreational opportunities where they live. The van will operate five days a week during the summer and go to ten different locations. Locations will be based on need and geographic locations. Each stop will be approximately three hours long. Activities will be structured (Sports, tag, parachutes etc.) and non -structured (art, board games, equipment to use). Cody Geddes Recreation Manager Rev. 7/18 COUN. .............CIL MEETING DATE: July 20,.2021 ...... .ITEM #:. ....... . .. . . 8 a ..... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: SUNSETTING THE ORDINANCE FOR HAZARD PAY FOR GROCERY WORKERS POLICY QUESTION: Should the City Council repeal the ordinance requiring hazard pay for grocery store workers due to the effects of the COVID-19 pandemic? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Steve McNey, Communications & Government DEPT: Mayor's Office Affairs Coordinator ........ .. Attachments: 1. Ordinance Options Considered: 1. Sunset Hazard Pay on August 10, 2021. 2. Do not Sunset Hazard Pay on August 10, 2021 and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: COMMITTEE RECOMMENDATION: N/A DIRECTOR APPROVAL: t to Initialm 1c Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): FIRST READING OF ORDINANCE (JULY 20, 2021): "1 move to forward the proposed ordinance to the August 10, 2021 Council Meeting for second reading and enactment. " SECOND READING OF ORDINANCE (AUGUST 10, 2021): "1 move approval of the proposed ordinance. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 11/2019 RESOLUTION # ORDINANCE NO.21- AN ORDINANCE of the City of Federal Way, Washington, sunsetting uncodified Ordinance No. 21-912, as amended by 21-913, relating to hazard pay for grocery workers in response to the emergency situation created by COVID-19. WHEREAS, the City Council adopted Ordinance No. 21-912 on May 4, 2021, establishing hazard pay for grocery store workers in response to the emergency situation created by COVID-19, finding it protected the public health of the people of the City of Federal Way to require employers of grocery store workers to provide increased pay to their frontline workers during this pandemic, helped workers to afford to take sick leave, encouraged grocery workers to continue working to provide the public with food, incentivized grocery workers to protect their health and the public's health, and protected the public and other workers from illness; and WHEREAS, Ordinance No. 21-912 was not codified in the City. Code as it was a temporary measure adopted due to an emergency, and was amended by Ordinance No. 21-913 on June 1, 2021. WHEREAS, the City Council included provisions in Ordinance No. 21-912 stating its intention to end the requirement for hazard pay for grocery workers at the Regular Council Meeting on August 10, 2021, if it did not determine a need to extend hazard pay beyond 90 days at its Regular Council Meeting held on July 6, 2021. WHEREAS, the City Council debated the continued need for hazard pay for grocery store workers at its Regular Council Meeting on July 6, 2021, and directed staff to prepare an ordinance sunsetting hazard pay on August 10, 2021. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Ordinance No. 21- Page 1 of 2 2021. Section 1. Uncodified Ordinance No. 21-912, as amended, hereby sunsets on August 10, Section 2. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3. Effective Date. This ordinance shall take effect immediately. PASSED by the City Council of the City of Federal Way this day of 20 ATTEST: CITY OF FEDERAL WAY: JIM FERRELL, MAYOR STEPHANIE COURTNEY, CMC, CITY CLERK APPROVED AS TO FORM: J. RYAN CALL, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 21- Page 2 of 2