07-27-2021 FEDRAC PACKET
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRAC]
Notice: as of June 30, 2021 City Hall as re-opened and City Council and Council Committees will be held in-person. Until
the Governor’s Proclamation 20-28, et seq has been rescinded in its entirety, these meetings will take place in a hybrid
format. The public will have the opportunity to provide comments either in-person or live via telephone. All Council Rules
of Procedure regarding public comments apply.
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TUESDAY – July 27, 2021 City Hall
5:00 P.M. AGENDA
Council Chambers
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMITTEE BUSINESS
Topic Title/Description
Page # Presenter/
Time Allotted
Action or
Discussion
A. APPROVAL OF SUMMARY MINUTES – JUNE 22, 2021 3 J. PETTIE
5 MINUTES ACTION
7/27 Committee
B. TOURISM ENHANCEMENT GRANT RECOMMENDATION FOR
JULY – DECEMBER 2021 7 T. JOHNSON
5 MINUTES ACTION
8/10 Council Consent
C. PURCHASE OF LITTER VACUUM 21 EJ WALSH
5 MINUTES ACTION
8/10 Council Consent
D. STAFFING OF PUBLIC WORKS MAINTENANCE OPERATIONS 25 EJ WALSH
5 MINUTES ACTION
8/10 Council Consent
E. RFB - FEDERAL WAY COMMUNITY CENTER SLIDE REMOVAL 29 J. GERWEN
5 MINUTES ACTION
8/10 Council Consent
F. RFP – STEEL LAKE SHOP VIDEO SECURITY ENHANCEMENTS 63 J. GERWEN
5 MINUTES ACTION
8/10 Council Consent
G. POLICE GATE REPLACEMENTS – CITY HALL 85 J. GERWEN
5 MINUTES ACTION
8/10 Council Consent
H. AVIGILON SAFE CITY SERVER RFQ AWARD 119 T. FICHTNER
5 MINUTES ACTION
8/10 Council Consent
I. AP VOUCHERS 06/16/2021 - 07/15/2021 & PAYROLL
VOUCHERS 06/01/2021 – 06/30/2021 125 C. DONNELLY
5 MINUTES ACTION
8/10 Council Consent
J. MONTHLY FINANCIAL REPORT – JUNE 2021 175 A. ARIWOOLA
5 MINUTES ACTION
8/10 Council Consent
4. OTHER
• August 2021 FEDRAC meeting
5. FUTURE AGENDA ITEMS
NEXT MEETING: August 27, 2021 @ 5:00 P.M. City Staff:
Hoang Tran, Chair Adé Ariwoola, Finance Director
Leandra Craft
Jennifer Pettie, Accounting Specialist
Linda Kochmar
253-835-2526
Tuesday, June 22, 2021 Page 1
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, June 22, 2021 5:00 p.m.
SUMMARY MINUTES
Meeting held remotely via Zoom
CALL TO ORDER: Council Chair Tran called the meeting to order at 5:00 p.m.
COMMITTEE MEMBERS VIA ZOOM: Councilmember Craft and Councilmember Kochmar.
COUNCILMEMBERS VIA ZOOM: Council President Honda; Councilmember Baruso and Councilmember
Assefa-Dawson.
STAFF MEMBERS VIA ZOOM: Finance Director, Adé Ariwoola; Deputy Finance Director, Chase
Donnelly; City Attorney, Ryan Call; Parks Director, John Hutton; Public Works Director, EJ Walsh;
Community Center Manager, Leif Ellsworth; Contract Administrator, Autumn Gressett; Recreation
Manager, Cody Geddes; Surface Water Manager, Theresa Thurlow; Executive Assistant to the Council,
Jeri-Lynn Clark; and Accounting Specialist Jennifer Pettie.
PUBLIC COMMENT: No public comment.
A. Approval of Summary Minutes – May 25, 2021 Meeting
Motion made by Councilmember Kochmar to approve the minutes from May 25, 2021; motion
seconded by Councilmember Kochmar and carried 3-0.
B. Federal Way Performing Arts and Event Center Ticketing System RFP: Presented by Contract
Administrator, Autumn Gressett.
Contract Administrator Autumn Gressett explained when the Performing Arts and Event Center
(PAEC) opened in 2017; a contract was signed with AudienceView Ticketing for 5 years. That
contract is set to expire in March 2022. The current contract is costing $56,000 each year and that
cost is built into the budget.
Councilmember Kochmar asked since there were no tickets sold for almost a year, do we still
have to pay the full yearly amount? Gressett stated yes, the PAEC is contractually obligated
whether tickets are sold or not.
Council President Honda asked how do the financials look for the PAEC and will it need to be
subsidized more than in prior years? Gressett said they did not anticipate a greater subsidiary
over the last year when they submitted the budget adjustment. Gressett added Spectra was
asked to find significant ways for cost savings as well as cost cuts which included furloughs, lay-
offs and reorganization of staff and logistics with in the City.
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Tuesday, June 22, 2021 Page 2
Motion made by Councilmember Craft to forward the proposed Request for Proposals for the
Federal Way PAEC Ticketing System to the July 6th, 2021 consent agenda for approval; motion
seconded by Councilmember Kochmar and carried 3-0.
C. Summer Experience and Enrichment for Kids Grant: Presented by Recreation Manager, Cody
Geddes.
Recreation Manager Geddes explained this is a grant through the Office of the Superintendent of
Public Instruction (OSPI) and with approval would like to purchase a cargo van for recreational
sports and art supplies to go to local parks and provide recreational opportunities free to the
community. Geddes added this is a reimbursement opportunity, requiring the City to purchase
the items and then submit documentation for reimbursement.
Council President Honda asked how would the van be used for the rest of the year and which
parks would they be going to? Manager Geddes stated they haven’t gotten that far as to what the
van would be used for in the off-season, but currently have a 2003 cargo van that is used for
special events and is getting close to the end of its life cycle. Therefore it would be used for
events and to transport equipment. Geddes added Sacajawea, Lakota, Saghalie parks are all easy
geographically but they have not identified specific parks yet. There has also been discussion of
potentially going to apartment complexes with grass or playgrounds as identified as in need.
Councilmember Kochmar asked how would the van’s location be advertised? Geddes said they’d
hope to have the schedule posted at the various parks, as well as utilizing social media and
potentially working with the school district as well.
Councilmember Assefa-Dawson asked for clarification on the terms of being reimbursed.
Manager Geddes stated if we receive the grant then we would be reimburse the dollars that were
spent, and the money wouldn’t be spent until there was confirmation that the Community Center
is a grant recipient.
Councilmember Tran asked if there was a dollar amount anticipated? Geddes stated he estimated
it at about $75,000 which would get the van, wrapped in our logo and it would explain it is a kid’s
mobile recreation program. Geddes added the amount needed may be less, roughly around
$55,000.
Motion made by Councilmember Craft to forward the proposed request to apply for the
Summer Experience and Enrichment for Kids Grant to the July 6th, 2021 consent agenda for
approval; motion seconded by Councilmember Kochmar and carried 3-0.
D. Authorization to enter into an Interlocal Agreement with King County for use of Renton Decant
Facility: Presented by Surface Water Manager, Theresa Thurlow.
Surface Water Manager Thurlow explained this year a vactor was purchased which is used to suck up
sediment and water from catch basins and it needs to be discharged at special facilities. The King
County facility requires an interlocal agreement for use of their decant facility. Thurlow added there
would not be an impact to the budget.
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Tuesday, June 22, 2021 Page 3
Motion made by Councilmember Kochmar to forward Option 1 to the July 6th, 2021 consent
agenda for approval; motion seconded by Councilmember Craft and carried 3-0.
E. AP Vouchers 05/16/2021 - 06/15/2021 & Payroll Vouchers 05/01/2021 – 05/31/2021: Presented
by Deputy Finance Director, Chase Donnelly.
Questions were sent through email earlier to the Finance Director and the questions were
answered and sent back to all Councilmembers.
Motion made by Councilmember Kochmar to forward the May 2021 Vouchers to the July 6th,
2021 consent agenda for approval; motion seconded by Councilmember Craft and carried 3-0.
F. Monthly Financial Report – May 2021: Presented by Deputy Finance Director, Chase Donnelly.
Deputy Finance Director Donnelly shared his screen and summarized the May 2021 Monthly
Financial Report. Notable areas include:
• Sales Tax
• Community Development Permits & Fees
• General & Street Fund
• Jail Fund
• Utility Tax
• Federal Way Community Center
• Real Estate Excise Tax (REET)
Motion made by Councilmember Kochmar to forward the May 2021 Monthly Financial Report
to the July 6th, 2021 consent agenda for approval; motion seconded by Councilmember Craft
and carried 3-0.
NEXT MEETING: July 27, 2021
MEETING ADJOURNED: The meeting was adjourned at 6:17 p.m.
Attest: Approved by Committee:
Jennifer Pettie, Accounting Specialist Date
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