07-27-2021 FEDRAC MINUTES,!&CITY OF
� Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, July 27, 2021
Federal Way City Hall
5:00 P.M. SUMMARY MINUTES Council Chambers
CALL TO ORDER: Council Chair Tran called the meeting to order at 5:04 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Craft and Councilmember Kochmar.
COUNCILMEMBERS IN ATTENDANCE: Council President Honda; Councilmember Baruso and Councilmember
Assefa-Dawson. Councilmember Moore arrived at 6:30 pm.
STAFF MEMBERS IN ATTENDANCE: Finance Director, Ade Ariwoola; Finance Director, Steve Groom;
Deputy Finance Director, Chase Donnelly; Assistant City Attorney, Joanna Eide; IT Director, Thomas
Fichtner; Economic Development Director, Tim Johnson; Public Works Director, EJ Walsh; Parks
Director, John Hutton; Parks Deputy Director, Jason Gerwen; Executive Assistant to the Council, Jeri -
Lynn Clark; and Accounting Specialist, Jennifer Pettie.
PUBLIC COMMENT: No public comment.
A. Approval of Summary Minutes —June 22, 2021 Meeting
Motion made by Councilmember Craft to approve the minutes as written from June 22, 2021.
• Moved: Craft
• Seconded: Kochmar
e Passed: 3-0 Unanimously
B. Tourism Enhancement Grant recommendation for July — December 2021: Presented by Economic
Development Director, Tim Johnson.
Director Johnson presented historical and current information pertaining to a grant application for
Tourism Enhancement for a September 24th and 25th body building championship to be held at the
PAEC. The applicant, Northern Classic Body Building Championships, requested $5,000. The
committee last awarded this event $2,500. Mr. Johnson discussed the impact on hotel stays. Staff
recommended $3,000 be awarded. The funding is available in the current budget of $20,000.
Committee members asked questions and conducted discussion.
Motion made by Councilmember Kochmar to forward the proposed agreement to the August 10th,
2021 consent agenda for approval.
• Moved: Kochmar
® Seconded: Craft
® Passed: 3-0 Unanimously
C. Purchase of Litter Vacuum: Presented by Public Works Director, EJ Walsh.
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Director Walsh presented on the specifics of the need for a litter vacuum and the specifics of the
utilization of this equipment as a solution. The funding for this equipment will come from
unallocated Public Works Surface Water Management operations current budget. Committee
members asked questions and concluded with a motion to forward this item on the business
agenda at the next City Council meeting.
Motion made by Councilmember Craft to forward recommendation to authorize staff to purchase
the litter vacuum to the August 10th, 2021 business agenda for approval.
9 Moved: Craft
• Seconded: Kochmar
• Passed: 3-0 Unanimously
D. Staffing of Public Works Maintenance Operations: Presented by Public Works Director, EJ Walsh.
Director Walsh presented re -structuring and re -programming fund to support one (1) additional FTE.
Requesting authorizing the creation and transfer of one (1) existing litter control position to operate
out of the Solid Waste Utility (Fund 103) and the creation and transfer of one (1) existing litter control
position to operate out of the Arterial Street Account (Fund 102) and backfill of the two (2) existing
positions within the Streets Account (Fund 101). Committee members asked questions and concluded
with a motion to forward this item on the business agenda at the next Council meeting.
Motion made by Councilmember Kochmar to forward the staffing proposal as presented to the
August 10th, 2021 business agenda for approval.
• Moved: Kochmar
• Seconded: Craft
• Passed: 3-0 Unanimously
E. RFB — Federal Way Community Center Slide Removal: Presented by Parks Deputy Director, Jason
Gerwen.
Deputy Director Gerwen explained the cost for the Federal Way Community Center (FWCC) slide
removal was included within the approved budget and is funded by the General Fund. Temporary
repairs were completed in January 2018 and were expected to last about one year. Cracking
reappeared in February 2021 and the FWCC staff had to permanently shut down the slide. This request
is for approval to bid the phase one demolition of this project. Phase two will be to bid out the slide
construction and water feature replacement.
Motion made by Councilmember Craft to forward the approval to request for bids for the Federal
Way CnmmUnity Center Slide Removal to the August 10th, 2021 consent agenda for approval.
• Moved: Craft
• Seconded: Kochmar
• Passed: 3-0 Unanimously
F. RFP — Steel Lake Shop Video Security Enhancements: Presented by Parks Deputy Director, Jason
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Gerwen.
Deputy Director Gerwen reported that there have been seven reported burglaries from the Steel Lake
Maintenance Facility since 2016, three of them in 2020 and in none of the incidents was the alarm
activated. Parks, Public Works, SWM, and IT reviewed the Police Department's recommendations and
determined that an update to the security camera system and adding video guard service is the most
cost-effective solution at this time. The cost to the City for the Steel Lake Shop Video Security
Enhancements was included within the approved budget under the Parks Department and is funded
by the General Fund. Committee members asked questions and conducted discussion.
Motion made by Councilmember Kochmar to forward the approval to request proposals for Steel Lake
Shop Video Security Enhancements to the August 10th, 2021 consent agenda for approval.
• Moved: Kochmar
Seconded: Craft
• Passed: 3-0 Unanimously
G. Police Gate Replacements: Presented by Parks Deputy Director, Jason Gerwen.
Deputy Director Gerwen explained the original 2004 police gates are beyond repair and need to be
replaced at City Hall. Estimated to be $20,000, it was included within the approved budget adjustment
under the Parks department and is funded by Major Maintenance.
Motion made by Councilmember Craft to forward the proposed request for bids for the police gate
replacement at City Hall to the August 10th, 2021 consent agenda for approval.
e Moved: Craft
• Seconded: Kochmar
• Passed: 3-0 Unanimously
H. Avigilon Safe City Server RFQ Award: Presented by IT Director, Thomas Fichtner.
Director Fichtner presented the analysis of 5 bids, resulting in the proposed winning bid from KUBL
Group. Funding is through the 2018 Edward Byrne Memorial Justice Assistance Grant. There is no
direct cost to the City for the purchase of the server.
Motion made by Councilmember Kochmar to forward the proposed award of the Avigilon Safe City
Server to the August 10th, 2021 consent agenda for approval.
• Moved: Kochmar
Seconded: Craft
• Passed: 3-0 Unanimously
I. AP Vouchers 06/16/2021 - 07/15/2021 & Payroll Vouchers 06/01/2021— 06/30/2021: Presented
by Deputy Finance Director Chase Donnelly.
Questions were sent through email earlier to the Finance Director and the questions were
answered and sent back to all Councilmembers.
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Motion made by Councilmember Craft to forward the Vouchers to the August 10th, 2021 consent
agenda for approval.
9 Moved: Craft
• Seconded: Kochmar
Passed: 3-0 Unanimously
J. Monthly Financial Report —June 2021: Presented by Finance Director, A& Ariwoola.
Finance Director Ariwoola summarized the June 2021 Monthly Financial Report. Notable areas
include:
• Sales Tax Revenue, favorable to budget
• Community Development Permits & Fees Revenue, favorable to budget
• Utility Tax Revenue, favorable to budget
• Business License Fee Revenue, favorable to budget
• Parks & Recreation fees Revenue, unfavorable to budget
• Court and Probation Fee Revenue, unfavorable to budget
• Admissions Tax Revenue, unfavorable to budget
d General Fund and Street Fund summary report
Motion made by Councilmember Kochmar to forward the June 2021 Monthly Financial Report to
the August 10, 2021 consent agenda for approval.
• Moved: Kochmar
• Seconded: Craft
• Passed: 3-0 Unanimously
Other: Finance Director Ariwoola reminded Committee Chair Tran that the August is traditionally
cancelled in conjunction with an abbreviated City Council meeting schedule. The committee discussed
the scheduling of the next meeting.
NEXT MEETING: September 28, 2021
MEETING ADJOURNED: The meeting was adjourned at 6:53 p.m.
Atte Approved by Committee:
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Jennifer Pettie, Accounting Specialist Date
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