10-19-2021 Council Packet - SpecialCITY OF
I Federal Way
Centered on Opportunity
CITY COUNCIL
SPECIAL MEETING AGENDA
Remote Meeting
October 19, 2021 - 5:00 p.m.
Notice: Due to rising cases of COVID-19 in King County and the region and pursuant to Governor Inslee's
Proclamation 20-28, all city meetings will be held remotely until further notice. The Mayor and Council encourage
you use one of the following ways to participate in the meeting:
• Watch the meeting live via Federal Way YouTube Channel
• Call in and listen to the live meeting: (888) 788-0099 or 253-215-8782
• Zoom meeting code: 960 8950 3192 and passcode: 193475
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2. STUDY SESSION
a. American Rescue Plan Act (ARPA) Presentation
• Staff Presentation: Steve Groom, Finance Director and Tim Johnson,
Economic Development Director
• Council Discussion/Questions
3. EXECUTIVE SESSION
• Collective Bargaining pursuant to RCW 42.30.140(4)(b)
4. ADJOURNMENT
Regular Meetings are recorded and televised live on Government Access Channel 21.
To view Council Meetings online please visit www.cityoffederalway.com.
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COUNCIL MEETING DATE: October 19, 2021 ITEM #•
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: STUDY SESSION: ARPA PRESENTATION
POLICY QUESTION: Review of Mayor's Priorities for use of ARPA
COMMITTEE: N/A
CATEGORY:
❑ Consent ❑ Ordinance
❑ City Council Business ❑ Resolution
STAFF REPORT BY: Tim Johnson, Sybil McIntyre & Steve Groom
Attachments: 1. October 19, 2021 Power Point
Options Considered:
N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: N/A
Committee Coun 1l
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: N/A.
MEETING DATE: N/A
❑ Public Hearing
Other
DEPT: Economic Development &
Finance
7 DIRECTOR APPROVAL:
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C'nrnmittPP Chair CnmmittPP MPmhPr Cnmmiltaa MPmhPr
PROPOSED COUNCIL MOTION: "I move approval of the proposed
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE.
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 4/2019 RESOLUTION 0
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ARPA Funding Timeline and
Priorities
Tim Johnson, Economic Development Director
Sybil McIntyre, Grant Coordinator
Steve Groom, Finance Director
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YAccomplishments & Actions to date:
• Publication & Presentations
o ARPA Background and Overview, April 2021
o Presentation —Council Workshop, June 15, 2021
o Finance Director update to Council on process Sept. 28, 2021
• 50% of total ARPA award has been received - $9.608M out of $19.2M
award
• Submitted 15t Required Compliance Report
• Council Actions: Allocated $1.4M ($17.8 remaining)
o Premium Pay - $60,530.03 reimbursement requests received / $650,000 approved
• Hong Kong Market- $$44,534
• Grocery Outlet - $15,996.03
o Grant Coordinator and Contracted Grant Writers - total of $700,000 approved
Grant Coordinator hired Sept 1, 2021
o Broadband Feasibility Study - approved for match against state grant up to $50,000
1
Acquisition Status
SVOG
N LC
CERB
NEA
TODI
HAPA
Fed. Reserve- US Treasury
PAEC
Civic Entrepreneurship
Broadband
Arts a Youth
Downtown Connectivity
Housing Action Plan
Seniors & Fin. Tech
Dept: Directors Input
$550,000 Awarded
$15,000 Awarded
$75,000 Processing
$120,000 Applied
$250,000 Applied
$100,000 Applied
TBD
PUBLIC WORKS
• Traffic Safety Roundabout $800,000
• Update School Zone Speed Enforcement Equipment TBD
COMMUNITY DEVELOPMENT Est. $3million
• Childcare
• Food Insecurity
• Employment & Education
• Behavioral Health
DRAFT WORKSHOP PRESENTATION
2
De0t: Directors Input -
POLICE DEPT.
• Officers —Salaries (SOU Staffing + Incentives/Salaries
for new officers $1,286,000
• Patrol Vehicles $2,072,000
INFORMATION TECHNOLOGY
• Eden Software Replacement
$4 mil.
• Cyber-Security
$ 150,000
• Cored Network Upgrades
$ 500,000
• Equipment & Licenses
TBD
• Wi-Fi Upgrades
$ 200,000
DRAFT WORKSHOP PRESENTATION
_-De- t: Directors Input
PARKS
• Operations Trailer
• HVAC Upgrades for City Facilities
• Turf Upgrades
• Pool Slide
ECONOMIC DEVELOPMENT
• Welcome Digital Sign Boards
CITY CLERK'S
• Document Management
DRAFT WORKSHOP PRESENTATION
$ 300,000
$ 1,739,538
$11,500,000
$ 284,792
$300,000
TBD
5
3
Identified Priority Projects — Mayor's Recommendations
Childcare, Community & Families
$3,000,000
Police Positions (SOU) + Hiring Incentives
$1,286,000
Police Vehicles
$2,072,000
Parks Maintenance Trailers
$300,000
Pool Slide
$284,792
Celebration Park Turf
% of $11,500,000`
Traffic Roundabout
$800,000
Subtotal: $7,742,792
Allocated Funds (Broadband, Admin, Premium Pay)
($1,400,000)'
TOTAL $9,142,792•
• Total costs unknown as it pertains to percentage of ARPA for Celebration
Turf replacement and potential unknown
costs for community broadband enhancements
AI
Review
1. Purpose of ARPA funding
• Mitigate economic impact of COVID
• Rebuild City's financial stability
• Recover and restore City's sustained fiscal health
rd
2 . Two "do's" and two "don'ts"
• Match one-time revenue to one-time expense
• Prioritize citywide services over four years
• Avoid creating recurring obligations
• Avoid audit refund risk
3. What is our process?
9
• Calculate lost revenue; capture and quantify the list
(Finance, Economic Development)
• Confirming Treasury eligibility rules
• Prioritize, message, execute
(Finance, Legal)
(Mayor, Council, Staff)
10
5
Allocation of Funding
GRANDTOTAL: $19,216,886 $1,400,000 $60,530
All estimates are pending confirmation of eligibility and categorization pending final U.S. Treasury guidance 11
Next Steps
• Seek Council Input on Priorities
• Meet Again with Council to Narrow & Rank Priorities
• Formulate Methodology for Subsequent Council Approval of each Individual
Request
0
Questions