09-28-2021 FEDRAC MINUTESCITY OF
Federal Way
City Council
Finance / Economic Development / Regional Affairs Committee
Tuesday, September 28, 2021 5:00 p.m.
SUMMARY MINUTES
Meeting held remotely via Zoom
CALL TO ORDER: Council Chair Tran called the meeting to order at 5:07pm.
COMMITTEE MEMBERS VIA ZOOM: Councilmember Craft and Councilmember Kochmar.
COUNCILMEMBERS VIA ZOOM: Council President Honda; Councilmember Baruso and Councilmember
Assefa-Dawson.
STAFF MEMBERS IN ATTENDANCE: Finance Director Steve Groom; Deputy Finance Director Chase
Donnelly; City Attorney Ryan Call; Parks Director John Hutton; Parks Deputy Director Jason Gerwen;
Community Center Manager Leif Ellsworth; Executive Assistant to the Council Jeri -Lynn Clark;
Accounting Specialist Jennifer Pettie; Finance Administrative Assistant Sherri Nelson.
PUBLIC COMMENT: No public comment.
A. Approval of Summary Minutes —July 27, 2021 Meeting
Motion made by Councilmember Kochmar to approve the minutes as written from July 27, 2021.
• Moved: Kochmar
® Seconded: Craft
Passed: 3-0 Unanimously
B. King County Youth and Amateur Sport Grant: Presented by Parks Deputy Director Jason Gerwen
Deputy Director Gerwen requested we accept funding of $150,000 from King County Youth and
Amateur Sports grant for the Saghalie Track Replacement, partnering with Federal Way Schools
District to both assume the Project Management and remaining balance of the project.
Motion made by Councilmember Kochmar to forward with acceptance of proposed agreement of
$150,000 funding from King County Youth and Amateur Sports Grant to the October 5th, 2021
consent agenda for approval.
• Moved: Kochmar
• Seconded: Craft
• Passed: 3-0 Unanimously
C. Police Gate Replacement: Presented by Parks Deputy Director Jason Gerwen.
Deputy Director Gerwen presented RFB (Request for Bid) update: no bids were received with first
round, believe vendors had personal calendar conflicts and are able to bid if provided another
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opportunity. Will go out for bid again, a delay but will bring formal bids or awarded bids in the next
few weeks.
No action needed, updating the committee on bids process.
D. Federal Way Community Center Slide Removal — Bid Acceptance: Presented by Parks Deputy
Director Jason Gerwen.
Deputy Director Gerwen presented bid from Talakai Construction LLC, seeking either authorization to
acceptance bid, execute contract or provide direction to staff for next steps.
Motion made by Councilmember Craft to forward the bid acceptance for Talakai Construction LLC
in the amount of $31,600 plus tax for the Federal Way Community Center Slide Removal and
authorization to staffing proposal as presented to the October 51h, 2021 business agenda for
approval.
Moved: Craft
® Seconded: Kochmar
Passed: 3-0 Unanimously
E. King County Parks Levy Aquatic Facilities Grant: Presented by Parks Deputy Director Jason Gerwen
and Community Center Manager Leif Ellsworth
Deputy Director Gerwen requested approval for staff to apply for King County Parks Levy Aquatic
Facilities Grant for the Federal Way Community Center or provide direction to staff. Manager Ellsworth
helped answer questions, provided input on closed periods and confirmed the lap pool will continue
to be operational during the construction.
Motion made by Councilmember Kochmar to forward the approval to apply for the $250,000 King
County Parks Levy Aquatic Facilities Grant to the October 5th, 2021 consent agenda for approval.
• Moved: Kochmar
® Seconded: Craft
• Passed: 3-0 Unanimously
F. Steel Lake Shop Video Security Enhancements — Proposal Acceptance: Presented by Parks Deputy
Director Jason Gerwen.
Deputy Director Gerwen requested acceptance of proposal from Security Solutions Northwest, Inc for
security enhancements to protect Steel Lake Shop including monitoring
AAntinII ma a bI Councilmember Craft to forwardthe-a nrnyal to rPntlPSt-pMpnc;alt fnr StQPI I;;kp .
Shop Video Security Enhancements for $55,939.64 plus $995.00 per month to the October 5th, 2021
consent agenda for approval.
• Moved: Craft
• Seconded: Kochmar
• Passed: 3-0 Unanimously
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G. Communication of Change in Investment Strategy: Presented by Finance Director Steve Groom.
Director Groom presented the activity plan that finance department staff is commencing using current
investment policy.
Motion made by Councilmember Kochmar to forward the proposed implementation of the existing
investment policy to the October 5th, 2021 business agenda for approval.
• Moved: Kochmar
• Seconded: Craft
• Passed: 3-0 Unanimously
H. AP Vouchers 07/16/2021 - 08/15/2021 & Payroll Vouchers 07/01/2021— 07/31/2021: Presented
by Deputy Finance Director Chase Donnelly.
Deputy Director Donnelly presented a summary of the disbursements for the month of July 2021.
Motion made by Councilmember Kochmar to forward the Vouchers to the October 5th, 2021
consent agenda for approval.
• Moved: Kochmar
• Seconded: Craft
• Passed: 3-0 Unanimously
I. AP Vouchers 08/16/2021— 09/15/2021 & Payroll Vouchers 08/01/2021— 08/31/2021: Presented
by Deputy Finance Director Chase Donnelly.
Deputy Director Donnelly presented a summary of the 'disbursements for the month of August
2021.
Motion made by Councilmember Craft to forward the Vouchers to the October 5th, 2021 consent
agenda for approval.
• Moved: Craft
• Seconded: Kochmar
• Passed: 3-0 Unanimously
J. Monthly Financial Report —July 2021: Presented by Finance Director Steve Groom.
Director Groom included July results in the August report, combining with the next agenda item.
K. Monthly Financial Report —August 2021: Presented by Finance Director Steve Groom,
Director Groom summarized the August 2021 Monthly Financial Report, providing summary and
graphical information on revenues, expenses and cash position.
Motion made by Councilmember Kockmar to forward the July and August 2021 Monthly Financial
Reports to the October 5, 2021 consent agenda for approval.
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CFTY OF
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■ Moved: Kochmar
• Seconded: Craft
• Passed: 3-0 Unanimously
Other:
NEXT MEETING: October 26, 2021
MEETING ADJOURNED: The meeting was adjourned at 6:48 p.m.
Attest: Appr ved y Committee:
Zf r' -)2
Sherri elson, Adininistrative Assistant II Date
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