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AG 96-156 kf? IRON MOUNTAIN' May 28, 202 Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mountain Pricing Schedule (Schedule A) which provides updated rates for Records Management storage and services, effective July 1, 2021. New Ways We're Helping Our Customers Here are some of the ways we're helping you improve your organization's records management practice and manage costs: • Security: We know how important having access to secure, industry leading storage facilities are to you and your business. That's why we invest more than $25 million every year to ensure that newly acquired facilities meet our standards and your expectations. • Digital Delivery: Our Image on Demand (IOD) service provides a safe, contactless digital delivery enhancing your chain of custody security and employee and customer health safety. In order to ensure that these services meet the needs of all of our customers. We have made significant investments digitization capabilities within our records centers. • Measuring Information Governance Maturity: We recently introduced the IGHealthRateTM maturity assessment solution to provide organizations with a targeted assessment of ten Information Governance competencies. The facilitated workshop solution provides clients with a baselined maturity score along with peer comparisons and an executive summary report outlining observations and recommendations. The assessment is offered at a nominal cost to clients. Contact your Sales Representative for more information. • Industry Knowledge: Staying current on the latest industry trends and regulatory changes is central to your success as an information manager. Our Infogoto site http://infogoto.com provides insight and advice from industry thought leaders on a variety of topics such as the evolution from RIM to information governance, new privacy laws and disposable disposition. Resources for You Our Customer Support and Information Center is a great resource where you can: • Manage your account, pay your bill, view helpful FAQs • Understand storage and service descriptions, terminology, and billing protocols Please visit: http://www.ironmountain.com/Customer-Support-and-Information-Center.aspx Thank you for your business and for your trust. If you have any questions or require additional information, please reach out to us at: askcusfotnerservice it nm untain.com: Regards, Sara Rook Territory Business Director ')Q INAO z oa97nnni nniP97 nona nnnniiazu e . �a l r4ii,ri Jm ill 0�.r��lll((l��(��✓/f��lri enewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement("Agreement") between Iron Mountain Information Management, LLC, (the"Company" or"Iron Mountain")and CITY OF FEDERAL WAY, (the"Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below.All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle/WA I WA013 Effective Date: July 1, 2021 ..._.... _.......... .m 02021 iron Mountain Incorporated.All Rights Reserved i=_Pw-9 4A0 (800)899-IRON I www.ironmountain.com on %AinniA 0097nnn9 nniszr7 nznn nnnniiiia ��- MOUNTAIN' INTRODUCING NEW PRICING SOLUTIONS You have told us that you are looking for simplicity in billing and more valuable tools and services that you can easily access at your convenience. In response, we have created a new bundled program to represent the value that you look for Iron Mountain to provide. SIMPLEVI The Simple Service Bundle program provides unlimited access to the core services (excluding certain special services noted below)you have had in the past for a price based on your past utilization. Rather than itemizing the following services, these charges will be billed as one flat monthly fee. Use as many of these services as you like, and expect one consistent monthly fee for the year- no surprises. The individual line items included in your Simple Service Bundle are: » Regular Retrieval —Carton » Regular Refile—Open Shelf File » Regular Refile--Carton » Regular Pickup » Regular Retrieval— File from Carton » Standard Delivery » Regular Refile—File to Carton >> Handling Charges >> Regular Retrieval—Open Shelf File » Minimum Service Order Charge How the program works The monthly fee for the program will be based on your activity levels of these services during the previous 24 months (annualized). Should your activity levels change more than 25% as compared to this 24-month basis period, we may adjust your fee accordingly. Changes to rates for the services included in your Simple Service Bundle may be made in accordance with your agreement,just as with line item pricing. The Simple Service Bundle does not include rush services or other special services provided on a one-time or project basis (e.g., archival destructions, imaging on demand, permanent withdrawals and retrievals associated with each). These services will continue to be billed as they are currently. Your account will be upgraded to the Simple Service Bundle program on July 1, 2021. If you would like to opt out of the program, we can continue to provide line item pricing; however, your line item pricing may not reflect the savings and flexibility provided by the Simple Service Bundle program. If you still prefer line item pricing, please contact your Account Manager or Customer Care to discuss the rates and any other updates to the line Item program. e will continue to look for ways to improve our processes, simplify our pricing programs and continue innovating solutions to provide you with valuable resources to meet the needs of your organization. Thank you for your loyalty and your business. �F 1�RY 7a %ninnii Q"7nnni nniQr,7 nnna nnnniiinn �°�' �„r,�„/a/��l��afi(��fi(A�f �d��l�1J lr;��1r��;(✓��i�����r�����/i(�1l l��/J 3r3 Jj�j/� Simple Service Bundle Program $552 . 1 8/month ..............__ ....... A monthly fee of$552.18 will be applied toward your annual Simple Service Bundle Program fee of$6,626.16 for the following standard services: Regular Retrieval -Carton Trip Charge, Metro Regular Retrieval - File from Carton Trip Charge, Metro NY Regular Refile-Carton Trip Charge, Zone 2 Regular Refile- File to Carton Trip Charge,Zone 3 Regular Retrieval -Open Shelf File Trip Charge, Zone Regular Refile-Open Shelf File Handling Charge Standard Delivery Minimum Service Order Charge Regular Pickup The program fee is based on your activity levels for these services during the most recently available 24-month period.The Simple Service Bundle services are included in your monthly fee unless they are performed outside of your regular account activity(e.g., in connection with an account termination,a large destruction, or other similar one-time-only project)in which case they will be billed separately at the applicable storage and services rates. If you have any questions regarding the line-item pricing for the items above, please contact your Account Manager or Customer Care. Changes to rates for the services included in the Simple Service Bundle as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that your Simple Service Bundle does not eliminate any applicable fuel surcharge,which will continue to be applied in accordance with our Fuel Surcharge policy available at https://cic.ironmountain.co /fuelsurcharge. Pricing for Core Services STANDARD STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary,for service definitions) Carton Storage $0.712 Cubic Foot •.... R ... • eenving and Entering-Carton $4.83 Cubic Foot �. __... ... GF plus Regular Retrieval and Archival Destruction-Carton $8.93 Handling Chats........ • Regular Retrieval-Carton $5.67 Cubic Foot • Regular Retrieval-File from Carton $7.93 File Handling Charge $5.57 Cubic Foot RFID T Label $0.91 Each RFID Z Label $.. ..w . 0.91 Each M File"l"racking Storage TBD Each 3 I C 2021 Iron Mountain Incorporated,All Rights Reserved EPW-9A.10 (800)899-IRON I www.ironmountain.com 9R tnran-IQ aaWnnni nnin97 ngna nnnnils.tl PREMIUM STORAGE AND SERVICES (see hftp://cic.ironmountain.com/records/glossary for service definitions) 4 f IN' Rush Retrieval-Carton ................• _..._.......... ..... ..... 87 File • Regular Interfile-Carton $12.93 Each In Rush Delivery-Business Day $164.37 Visit plus ..._ Handling Charge ®...... Rush Delivery-After Hours $322.82 Visit plus Handling Charge ...._ P ... • Archival Destruction-File from Carton $7 97 C`ile plus Regular Retrieval and Handling Charges •' Miscellaneous Services-Labor $94.14 Hour • Re-Boxing Charge $10.28 Labor plus New Carton • Re-lidding Charge $2.50 Labor plus New Lid Cost Trip charges are applied in accordance with the transportation policy found here: hftp:/Icic.ironmountain.com. OTHER PROGRAM FEES (see http://cie.ironmountain.com/records/glossary for service definitions) an wz�Mz Administrative Fee(Summary Billing) $49.77 per Month La— Administrative Fee(Detailed Billing) $102.70 per Month ..,...,. charu e _ See Note II Transportation ortation mmmmFuel Suu q� Ia Visit • Note I:Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II:*A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy.This charge is calculated monthly and included as a percentage of transportation related service charges.The current monthly Fuel Surcharge information can be found at hftp://cic.ironmountain.com/FuelSurcharge. Custom Pricing CUSTOM STORAGE AND SERVICES (see hftp://cic.ironmountain.com/records/glossary for service definitions) • Individual Listing $1.03 File m ......... ....... —.�.......... ........_. ... — _ ......_... ... ........ • Storage Minimum $245.07 Month _ • Permanent Withdrawal-Carton $9.02 CF plus Regular �— • Permanent Withdraw .. File,. o p g ar Retrieval Charge Withdrawal-File from Carton $4.41 File plus Regular..... � _ p g iar Retrieval r Outside Courier/Customer Repr'eseratatiye Handiang $8.16 Each Image on Demand Services(see ht�/lMMW.iLon.U2o�uill0iru.comma/how-it W rkg,for service definitions) Al. � i Image on Demand—Digital Images Scanned (in excess of the first $0.315 Image 50 ima es Image on Demand— um Mini Imaging m _. ........ ..._.. includes first 50 images) $27.50 Order Imagemon Demand ...�._._.y ._... ... ... ___ ..... . ._.._.... .... .... .....�......_....._ —Hourly Labor $75.70 Hour ............... .......... Note: Prices are reflective of services not included in the quoted activity caps. Note: Image on Demand is not available in all markets. If the customer's requirements differ from those described in Image on Demand—Overview within the Glossary of the Customer Information Center (hftps://www.ironmountain.com/support/how-it-works/records-management/glossary),then custom services are available and must be described in an agreed upon statement of work. 4 1 ®2021 Iron Mountain Incorporated.All Rights Reserved EEw-9,4.10 (800)899-IRON I www.ironmountain.com 'n tn1607q oa')7nl nn-In97 nano nnnn. � IRON MOUNTAIN- May 29, 2020 Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mountain Pricing Schedule (Schedule A)which provides updated rates for Records Management storage and services, effective July 1, 2020. Due to the changes to transportation services as a result of COVID-19, any transportation rates contained in this notification will not go into effect until 90 days after the stated effective date. During the 90 day period,your current transportation rates will apply. Here are a few ways that our investments are helping you improve records management performance and manage costs: • Security: We know how important having access to secure, industry leading storage facilities are to you and your business.That's why we've invested more than $270 million in the last 10 years to ensure that newly acquired facilities meet our standards and your expectations. • Managing Risk: We launched the Iron Mountain Risk Assessment, an online tool that enables you to assess and benchmark your information controls against the practices of 3,500 companies across 8 key risk areas to build a risk mitigation plan that can be shared across your organization. The assessment is offered as a complimentary consultation. Contact your Sales Representative for more information. • Industry Knowledge: We've heard from many of you that staying current on the latest industry trends and regulatory changes is central to your success as an information manager. In order to address this need we recently launched h :flinfogoto.corn-a new resource created to help you stay informed of the shifts in the information landscape and how they impact your role and affect your organization. Designed as a platform for news and vital issues, the site provides insight and advice from industry thought leaders on a variety of topics such as the evolution from RIM to information governance, new privacy laws and disposable disposition. You can visit our Customer Support and Information Center at htt : www.ironrnountain.com Customer-Su ort-and-information-Center.as x to manage your account, pay your bill, view helpful FAQs and access a link to our Customer Information Center(available at htt : cic.ironmountain,com)for storage and service descriptions, a glossary of terms, and billing protocols. Our Customer Support and Information Center is frequently updated with important information, so please bookmark it for easy reference. We thank you for your business, and for your trust. If you have any questions or require additional information, please contact us at 1-800-327-8345. Regards, Sara Rook Territory Business Director n�11A 5 Cit of,Ci of�eity :eice rOff I '1 7 28 WA013 97235001 000625 0206 000003767 IRON MOUNIM Nm "°°^h„ 1 SO L I )"'I U,"Js You have told us that you are looking for simplicity in billing, line item clarity and more valuable tools and education that you can easily access at your convenience, and we listened. We've created a new pricing program to better represent the value that you look for Iron Mountain to provide. E �' �Ilf III(. III'..... B The Simple Service Bundle program eliminates billing by line-item for the listed core services as you have had in the past. Rather than itemizing the following services, all of these charges will be billed as one flat monthly fee. The individual line items included in your Simple Service Bundle are: z Regular Retrieval—Cartons Regular Refile—Open Shelf File r Regular Refile -- Cartons Regular Pickup Regular Retrieval— File from Carton x) Next Day Delivery sP Regular Refile— File to Carton i,) Handling Charges Regular Retrieval—Open Shelf File Minimum Service Order Charge How the program works The monthly fee for your program is based on your activity levels for these services during the previous year. Should your activity levels change more than 25%from the previous years' levels,we will adjust your fee accordingly. Changes to rates for the services included in your Simple Service Bundle may be made annually and are subject to the basic terms and conditions as defined in your Customer Agreement. The Simple Service Bundle does not include rush services or other special services provided on a one-time or project basis (e.g., archival destructions, permanent withdrawals and retrievals associated with each). These services will continue to be billed as they are currently. Your account will automatically upgrade to the Simple Service Bundle program on July 1, 2020. We will continue to provide line item pricing as an alternative, however we have built in savings with our new Simple Service Bundle program that you will not recognize with line item pricing. If you still prefer line item pricing, please contact your account manager or Customer Care to discuss the rates and any other updates to the Line Item program. We will continue to look for ways to improve our processes, simplify our pricing programs and continue innovating solutions to provide you with valuable resources to meet the needs of your organization. Thank you for your business. E 28 WA013 97235001 000625.0306 000003768 O�2 AN Al o � ay • ,,,n,w ' pro xa ry ,ate Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC, (the"Company" or"Iron Mountain") and CITY OF FEDERAL WAY, (the"Customer"). Please see our Customer Information Center at cic.iron mountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name/Number: Seattle/WA WA013 Effective Date: July 1, 2020 1 0 2020 Iron Mountain Incorporated All Rights Reserved E28_9,4.10 (800)899-197235001000625..04060000U-.-- 0 _.....-- --...... ---------.,.... i untain.com _ ARL .N Pricing for Core Services STANDARD STORAGE AND SERVICES (see http://cic,ironmountain.com/records/glossary for service definitions) ■ Carton Storage $0.691 Cubic Foot III Receiving and Entering-Carton $4.69 Cubic Foot • Archival Destruction-Carton $8.67 CF plus Regular Retrieval and Handling Charges, • RFID T Label $0.88 Each • RFID Z Label $0.88 Each ■ File Tracking Storage TBD Each Simple Service Bundle Program $480 . 1 6/month A monthly fee of$480.16 will be applied toward your annual Simple Service Bundle Program fee of$5,761.92 for the following standard services: Regular Retrieval—Carton $5.50 /CF Regular Retrieval - File from Carton $7.70 /EA Regular Refile-Carton $5.50 /CF Regular Refile - File to Carton $7.70 EA Regular Retrieval—Open Shelf File $4.86 EA Regular Refile—Open Shelf File $4.86 EA Next Day Delivery $56.99 /Trip Regular Pickup $56.99 /Trip Trip Charge, Metro $63.99 /Visit plus Handling Charge Trip Charge, Metro NY $71.99 /Visit plus Handling Charge Trip Charge, Zone 2 $74.99 /Visit plus Handling Charge Trip Charge, Zone 3 $80.99 /Visit plus Handling Charge Trip Charge, Zone 4 $86.99 /Visit plus Handling Charge Handling Charge $5.41 /CF Minimum Service Order Char a $25.65 Order The program fee is based on your activity levels for these services during the most recently available 12 month period. The Simple Service Bundle services are included in your monthly fee unless they are performed outside of your regular account activity (e.g., in connection with an account termination, a large destruction, or other similar one-time-only project) in which case they will be billed separately at the rates set forth above. Changes to rates for the services included in the Simple Service Bundle as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that your Simple Service Bundle does not eliminate any applicable fuel surcharge,which will continue to be applied in accordance with our Fuel Surcharge policy available at http://cic.ironmountain.com/fuelsurcharge.asp. 2 1 052020 Iron Mountain Incorporated.All Rights Reserved E 9.4 10 (800)899-1R972350010006250506000003— O 35001 �0 w.ironmountain.com 28 _ 250506 000003770 � 1pw Prvuomm i PREMIUM STORAGE AND SERVICES (see hftp://cic.ironmountain.com/records/glossary for service definitions) • Rush Retrieval-Carton $10.30 Cubic Foot • Rush Retrieval- File from Carton $13.47 File • Regular Interfile-Carton $12.55 Each • Half Day Delivery $80.32 Visit plus Handling Charge • Rush Delivery-Business Day $159.58 Visit plus Handling Charge • Rush Delivery-Weekends/Holidays/After Hours $313.42 Visit plus Handling Charge Ei Archival Destruction-File from Carton $7.74 File plus Regular Retrieval and ,Handling Charges Miscellaneous Services-Labor $91.40 Hour in Re-Boxing Charge $9.98 Labor plus New Carton Trip charges are applied in accordance with the transportation policy found here: hftp://cic.ironmountain.com. OTHER PROGRAM FEES (see hftp://cic.ironmountain.com/records/glossary for service definitions) Administrative Fee(Summary Billing) $48.32 per Month IS Administrative Fee(Detailed Billing) $99.71 per Month Fuel Surcharge See Note II Transportation Visit • Note I:Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II: "A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy.This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/Fue]Surcharge. Custom Pricing CUSTOM STORAGE AND SERVICES (see hftp://cic.ironmountain.com/records/glossary for service definitions) uuiW c • Individual Listing Ih$1.00 File • Storage Minimum $237.93 Month ■ Permanent Withdrawal-Carton $8.76 CF plus Regular Retrieval Charge ■ Permanent Withdrawal-File from Carton $4..28 File pleas Regular Retrieval ■ Outside Courier/Customer Representative Handling $7.92 Each 3 1 ©2020 Iron Mountain Incorporated.All Rights Reserved _ EPW-9.4.10 (800)899-IRON i www.ironmountain.com........ _ ...... ... untain.com 28 WA013 97235001 000625 0606 000003771 IRON MOUNTAIN° �tC q to - / sI ( g) May 25, 2018 Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mountain Pricing Sc - • - • - • e A) which provides updated rates for Records Management storage and service - ective July 1, 20 - e are a few ways that our investments are helping you improve records - - - - • d manage costs: • Security: we know how important having access to secure, industry leading storage facilities are to you and your business. That's why we've invested more than $270 million in the last 10 years to ensure that newly acquired facilities meet our standards and your expectations. • Managing Risk: We launched the Iron Mountain Risk Assessment, an online tool that enables you to assess and benchmark your information controls against the practices of 3,500 companies across 8 key risk areas to build a risk mitigation plan that can be shared across your organization. The assessment is offered as a complimentary consultation. Contact your Sales Representative for more information. • Industry Knowledge: We've heard from many of you that staying current on the latest industry trends and regulatory changes is central to your success as an information manager. In order to address this need we recently launched http://infogoto.com - a new resource created to help you stay informed of the shifts in the information landscape and how they impact your role and affect your organization. Designed as a platform for news and vital issues, the site provides insight and advice from industry thought leaders on a variety of topics such as the evolution from RIM to information governance, new privacy laws and disposable disposition. You can visit our Customer Support and Information Center at http://www.ironmountain.com/Customer-Support-and-Information-Center.asox to manage your account, pay your bill, view helpful FAQs and access a link to our Customer Information Center (available at http://cic.ironmountain.com) for storage and service descriptions, a glossary of terms, and billing protocols. Our Customer Support and Information Center is frequently updated with important information, so please bookmark it for easy reference. We thank you for your business, and for your trust. If you have any questions or require additional information, please contact us at 1-800-327-8345. Regards, Sara Rook District Manager 28 WA013 91837001_000828_0207_000005791 IRON MOUNTAIN INTRODUCING NEW PRICING SOLUTIONS You have told us that you are looking for simplicity in billing, line item clarity and more valuable tools and education that you can easily access at your convenience, and we listened. We've created a new pricing program to better represent the value that you look for Iron Mountain to provide. SIMPLE SERVICE BUNDLE The Simple Service Bundle program eliminates billing by line -item for the listed core services as you have had in the past. Rather than itemizing the following services, all of these charges will be billed as one flat monthly fee. The individual line items included in your Simple Service Bundle are: Regular Retrieval — Carton Regular Refile -- Carton Regular Retrieval — File from Carton Regular Refile — File to Carton >‘ Regular Retrieval — Open Shelf File Regular Refile — Open Shelf File Regular Pickup Next Day Delivery Handling Charges Minimum Service Order Charge How the program works The monthly fee for your program is based on your activity levels for these services during the previous year. Should your activity levels change more than 25% from the previous years' levels, we will adjust your fee accordingly. Changes to rates for the services included in your Simple Service Bundle may be made annually and are subject to the basic terms and conditions as defined in your Customer Agreement. The Simple Service Bundle does not include rush services or other special services provided on a one-time or project basis (e.g., archival destructions, permanent withdrawals and retrievals associated with each). These services will continue to be billed as they are currently. Your account will automatically upgrade to the Simple Service Bundle program on July 1, 2018. We will continue to provide line item pricing as an alternative, however we have built in savings with our new Simple Service Bundle program that you will not recognize with line item pricing. If you still prefer line item pricing, please contact your account manager or Customer Care to discuss the rates and any other updates to the Line Item program. We will continue to look for ways to improve our processes, simplify our pricing programs and continue innovating solutions to provide you with valuable resources to meet the needs of your organization. Thank you for your business. 28 WA013 91837001_000828_0307_000005792 IRON MOUNTAIN® Important Information Regarding Your Schedule A Your pricing schedule may include new zone service line items as part of your transportation service. Recent changes allow us to better align our transportation charges with the costs incurred to provide service at your location(s), which includes taking into account your distance from an Iron Mountain facility or your presence in certain metropolitan areas. We want you to be aware that these zone service line items will be included on future invoices for transportation services provided, where applicable. We appreciate your business and thank you for selecting Iron Mountain for your information management needs. You can find additional information about our transportation changes on our Customer Information Center at: http://cic.ironmountain.com/records/transportation/special.asp 28 WA013 91837001_000828_0407_000005793 Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, LLC, (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY Distri ► _ -- _-.ttle / WA 1 WA013 we Date: July 1, 2018 1 1 © 2018 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899 -IRON 1 www.ironmountain.com 28 WA013 91837001_000828_0507_000005794 Pricing for Core Services STANDARD STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION EFFECTIVE PRICE UNIT • Carton Storage $0.490 Cubic Foot • Receiving and Entering - Carton $3.66 Cubic Foot • Archival Destruction - Carton $4.57 CF • Permanent Withdrawal - Carton $6.31 CF plus Regular Retrieval Charge • Permanent Withdrawal - File from Carton $3.36 File plus Regular Retrieval • RFID T Label $0.66 Each • RFID Z Label $0.66 Each • File Tracking Storage TBD Each Simple Service Bundle Program $538.42/month A monthly fee of $538.42 will be applied toward your annual Simple Service Bundle Program fee of $6,461.04 for the following standard services: Regular Retrieval — Carton Regular Retrieval - File from Carton Regular Refile - Carton Regular Refile - File to Carton Regular Retrieval — Open Shelf File Regular Refile — Open Shelf Fite Next Day Delivery Regular Pickup Handling Charge Minimum Service Order Charge $4.47 /CF $6.34 /EA $4.47 /CF $6.34 EA $3.24 EA $3.24 EA $44.80 /Trip $44.80 /Trip $4.17 /CF $20.17 The program fee is based on your activity levels for these services during the most recently available 12 month period. The Simple Service Bundle services are included in your monthly fee unless they are performed outside of your regular account activity (e.g., in connection with an account termination, a large destruction, or other similar one -time -only project) in which case they will be billed separately at the rates set forth above. Changes to rates for the services included in the Simple Service Bundle as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that your Simple Service Bundle does not eliminate any applicable fuel surcharge, which will continue to be applied in accordance with our Fuel Surcharge policy available at http://cic.ironmountain.com/fuelsurcharge.asp. 2 t © 2018 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899 -IRON 1 www.Ironmountaln.com 28 WA013 91837001_000828_0607_000005795 PREMIUM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION EFFECTIVE PRICE UNIT • Rush Retrieval - Carton $7.78 Cubic Foot • Rush Retrieval - File from Carton $9.23 File • Regular Interfile - Carton $9.87 Each • Trip Charge, Metro $49.80 Visit plus Handling Charge • Trip Charge, Metro NY $56.80 Visit plus Handling Charge • Trip Charge, Zone 2 $60.80 Visit plus Handling Charge • Trip Charge, Zone 3 $66.80 Visit plus Handling Charge • Trip Charge, Zone 4 $72.80 Visit plus Handling Charge • Half Day Delivery $66.93 Visit plus Handling Charge • Rush Delivery - Business Day $132.98 Visit plus Handling Charge • Rush Delivery - Weekends/Holidays/After Hours $243.10 Visit plus Handling Charge • Archival Destruction - File from Carton $5.27 File plus Regular Retrieval • Miscellaneous Services - Labor $62.67 Hour • Re -Boxing Charge $7.29 Labor plus New Carton Trip charges are applied in accordance with the transportation policy found here: http://cic.ironmountain.com. OTHER PROGRAM FEES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION • Administrative Fee (Summary Billing) EFFECTIVE UNIT PRICE $29.70 per Month • Administrative Fee (Detailed Billing) $74.15 per Month • Fuel Surcharge See Note II Transportation Visit • Note I: Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II: *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http://cic.ironmountain.com/FuelSurcharge. Custom Pricing CUSTOM STORAGE AND SERVICES (see http://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION • Individual Listing EFFECTIVE UNIT PRICE $0.67 File • Storage Minimum $168.57 • Outside Courier/Customer Representative Handling $5.87 Each 3 ( © 2018 Iron Mountain Incorporated. All Rights Reserved EPW-9.4.10 (800) 899 -IRON 1 www.ironmountain.com 28 WADI 3 91837001_000828_0707_000005796 •• rt Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management SAftt ii dl This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ( "Agreement ") between Iron Mountain Information Management, LLC, (the "Company" or "Iron Mountain ") and CITY OF FEDERAL WAY, (the "Customer "). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and /or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and /or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name /Number: Seattle / WA I WA013 Effective Date: July 1, 2017 1 1 © 2017 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com 28 WA013 88457001_001701_0406_000010204 Pricing for Core Services STANDARD STORAGE AND SERVICES (see http: / /cic.ironmountain.com /records /glossary for service definitions) N�\ • �\�� \\ \ \t \V., \ '.J.. ,. rj ..I\ fit; . \.... t�., ®�\ \ \\ F N \c\ , :\ �� ,, \\\i�\\ \�\\ ;\. ` ,s. \ -\��\ Cubic Feet Carton Storage $0.454 • Receiving and Entering - Carton $3.39 Cubic Feet • Archival Destruction - Carton $4.48 CF plus Regular Retrieval IN Permanent Withdrawal - Carton $5.84 CF plus Regular Retrieval • Permanent Withdrawal - File from Carton $3.11 File plus Regular Retrieval Simple Service Bundle Program $498.54 /month A monthly fee of $498.54 will be applied toward your annual Simple Service Bundle Program fee of $5,982.48 for the following standard services: Regular Retrieval — Carton Regular Retrieval - File from Carton Regular Refile - Carton Regular Refile - File to Carton Regular Retrieval — Open Shelf File Regular Refile — Open Shelf File Next Day Delivery Regular Pickup Handling Charge Minimum Service Order Charge $3.89 /CF $5.51 /EA $3.89 /CF $5.51 EA $2.82 EA $2.82 EA $38.96 /Trip $38.96 /Trip $3.63 /CF $17.54 The program fee is based on your activity levels for these services during the most recently available 12 month period. The Simple Service Bundle services are included in your monthly fee unless they are performed outside of your regular account activity (e.g., in connection with an account termination, a large destruction, or other similar one - time -only project) in which case they will be billed separately at the rates set forth above. Changes to rates for the services included in the Simple Service Bundle as well as for other available services shall remain subject to the basic terms and conditions as defined in the Agreement. Please note that your Simple Service Bundle does not eliminate any applicable fuel surcharge, which will continue to be applied in accordance with our Fuel Surcharge policy available at http://cic.ironmountain.com/fuelsurcharge.asp. 2 1 e 2017 Iron Mountain Incorporated. All Rights Reserved EPW-9 4 10 (800) 899 -IRON 1 www.ironmountain.com 28 WA013 88457001001701_0506_000010205 PREMIUM STORAGE AND SERVICES (see http: / /cic • Rush Retrieval - Carton .ironmountain.com /records /glossary for service definitions) $7.63 Cubic Feet ■ Rush Retrieval - File from Carton $9.05 File • Regular Interfile - Carton $9.14 Cubic Feet • Half Day Delivery $61.97 Visit plus Handling Charge • Rush Delivery - Business Day $130.37 Visit plus Handling Charge • Rush Delivery - Weekends /Holidays /After Hours $238.33 Visit plus Handling Charge ■ Archival Destruction - File from Carton $5.17 File plus Regular Retrieval ■ Miscellaneous Services - Labor $61.44 Hour • Re- Boxing Charge $6.75 Labor plus New Carton OTHER PROGRAM FEES (see http: / /cic.ironmountain.com /records /glossary for service definitions) • Administrative Fee (Summary Billing) $27.60 per Month • Administrative Fee (Detailed Billing) $68.95 per Month • Fuel Surcharge See Note II Transportation Visit • Note I: Accounts billed a Storage Minimum are not charged a monthly Administrative Fee. • Note II: *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http: // cic. ironmountain.com /FuelSurcharge. Custom Pricing CUSTOM STORAGE AND SERVICES (see http: / /cic.ironmountain.com /records /glossary for service definitions) • Individual Listing $0.66 File • Storage Minimum $165.26 ■ Outside Courier /Customer Representative Handling $5.34 Each 3 I © 2017 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com 28 WA013 88457001_001701_0606_000010206 Renewal Schedule A: PROGRAM PRICING SCHEDULE Secure Shredding (ECEEIW JUN o 5 2917 City Clerk's Office City of Federal Way This Secure Shredding Pricing Schedule is incorporated into and made part of the Customer Agreement ( "Agreement ") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain ") and CITY OF FEDERAL WAY, (the "Customer "). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and /or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. The Secure Shredding Pricing Schedule listed below supersedes and terminates any prior Secure Shredding Pricing Schedule and /or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Secure Shredding and Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name /Number: Seattle / 01412 1 WA013 Effective Date: July 1, 2017 OnSite Services (see http: / /cic.ironmountain.com /shredding /glossary for service definitions) • 65 Gallon Bin $24.62 Tip OnCaII Services (see http: / /cic.ironmountain.com /shredding /glossary for service definitions) DESCRIPTII EFFECTIVE PRICE PER • On Site 65 Gallon Bin $24.62 Tip • On Site Box $6.50 Ea • Off Site 65 Gallon Bin $22.54 Tip Other Program Fees (see http: / /cic.ironmountain.com /shredding /glossary for service definitions) SCI IPTION EFFECTIVE PRICE PER • Container Pick -up /Delivery $10.00 Container • Fuel Surcharge * Transportation Visit 2 I © 2017 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com 26 WA013 88456001_006840_0203_000019936 Other Program Fees (see http: / /cic.ironmountain.com /shredding /glossary for service definitions) DESCRIPTi *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http: / /cic.ironmountain.com /FuelSurcharge. All other Secure Shredding service rates will remain unchanged 3 I © 2017 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com 26 WA013 88456001_006840_0303_000019937 AMON MOUNTAIN' May 27, 2016 CAROL A. MCNEILLY CITY OF FEDERAL WAY 33325 8TH AVE S FEDERAL WAY, WA 98003 -6325 Dear Iron Mountain Customer, Afi 9(p -151v (P) )cice 40044— JUN 0 8 2016 City Cle is ffice of Feder_:_vay Thank you for continuing to trust Iron Mountain with your storage and information management needs. We have enclosed your new Iron Mo • . • - (Schedule A) which provides updated rates for Records Management storage and servic: , effective July 1, 2016. Her are a few ways that our investments are helping to bring you consistent quality of service and i •ved overall ex•eri • . For example: • To ensure that your information remains safe and secure we have invested more than $100 million in the last four years to enhance, standardize and coordinate our security and fire protection systems. Due to our continuing investments in systems and processes, we have a 99.932% find rate, allowing you to get your information when you need it. • To simplify access to your information and document storage we've invested more than $60 million in the last four years to upgrade, standardize and advance key technologies. In 2015, this included a $7 million investment in our Records Center and Iron Mountain Connect to help you spend less time looking for your information and more time using it. Key enhancements include a redesigned user interface and experience, enhanced search to allow you to more quickly find what you need to perform critical daily tasks, multi -box search to allow you to simultaneously search up to 1,000 boxes of records, and enhanced order tracking so that you can search orders using a specific date range or last 30/60/90 days. • We know how important it is for you to stay up to date with the latest developments in the industry. That's why we have invested in a dedicated thought leadership team that produces practical "how -to" guides as well as recommendations for preparing for the future. We also partner with some of the world's leading consulting and analyst firms (including PwC and IDC), as well as your peers, academia and industry associations, to publish reports, webinars, blogs and white papers. Available through Iron Mountain's Knowledge Center at http: / /www.ironmountain.com /Knowledge - Center.aspx this information aims to bridge the gap between theory and the real world practice of records and information management. Another useful source of information is our Customer Support and Information page at http: / /www.ironmountain.com/ Customer - Support- and - Information - Center.aspx. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cubic footage of non - standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business, and for your trust. If you have any questions or require additional information, please contact us at 1- 800 - 934 -3453. Regards, Benjamin Whitley District Manager 17 -WA013 -4057 Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com /IronMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. INFORMATION GOVERNANCE AND DISCOVERY DATA BACKUP AND DOCUMENT PROCESS RECOVERY 1 1 © 2016 Iron Mountain Incorporated. All Rights Reserved EFFICIENCIES Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup powered by Autonomy LiveVault — PC Backup powered by Autonomy Connected • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management EPW- 11.3.9 (800) 899 -IRON 1 www.ironmountain.com WA013 -4057 Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ( "Agreement ") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain ") and CITY OF FEDERAL WAY, (the "Customer "). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and /or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and /or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name /Number: Seattle / WA WA013 Effective Date: July 1, 2016 2 1 ® 2016 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON www.ironmountain.com WA013 -4057 Pricing for Core Services STANDARD STORAGE AND SERVICES (see http: / /cic.ironmountain.com /records /glossary for service definitions) • Carton Storage $0.414 Cubic Foot ■ Receiving and Entry - Carton $2.83 Cubic Foot • Regular Retrieval - Carton $3.38 Cubic Foot ■ Regular Retrieval - File from Carton $4.79 File • Regular Refile - Carton $3.38 Cubic Foot ■ Regular Refile - File to Carton $4.79 File • Archival Destruction — Carton $4.39 CF plus Regular Retrieval Charge • Open Shelf Storage $0.749 Linear Foot • Open Shelf Storage - X -Ray $1.115 Linear Foot ■ Receiving and Entry - Open Shelf File $4.61 Linear Foot • Regular Retrieval - File from Open Shelf $2.45 File ■ Regular Refile - File to Open Shelf $2.45 File ■ Archival Destruction - Open Shelf $2.26 File plus Regular Retrieval Charge ■ Next Day Delivery $33.88 Visit plus Handling Charge • Regular Pickup $33.88 Visit plus Handling Charge • Handling Charge $3.16 Cubic Foot PREMIUM STORAGE & SERVICES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) • Rush Retrieval - Carton $6.99 Cubic Foot • Rush Retrieval - File from Carton $8.87 File • Regular Interfile - Carton $8.37 Each ■ Half Day Delivery $60.75 Visit plus Handling Charge • Rush Delivery - Business Day $119.39 Visit plus Handling Charge • Rush Delivery - Weekends /Holidays /After Hours $233.66 Visit plus Handling Charge ■ Rush Pickup - Business Day $119.39 Visit plus Handling Charge ■ Archival Destruction — File from Carton $5.07 File plus Regular Retrieval Charge • Rush Retrieval - File from Open Shelf $6.97 File II Regular Interfile - Open Shelf $5.38 Each ■ Miscellaneous Services - Labor $60.24 Hour • Re- Boxing Charge $6.14 Labor plus New Carton Cost 3 I © 2016 Iron Mountain Incorporated. All Rights Reserved TBD: To be determined, call for quote EPW- 9.4.10 (800) 899 -IRON www.ironmountain.com WA013 -4057 OTHER PROGRAM FEES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) ■ Administrative Fee (Summary Billing) $25.65 Account ID per Month IN Administrative Fee (Detailed Billing) $64.10 Account ID per Month ■ Fuel Surcharge Transportation Visit `A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http: / /cic.ironmountain.com /FuelSurcharge. Custom Pricing CUSTOM STORAGE & SERVICES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) • Individual Listing $0.65 File • Open Shelf Individual Listing $0.69 File s Storage Minimum $158.60 Month • Minimum Service Order Charge $15.25 Order III Permanent Withdrawal - Carton $5.56 CF plus Regular Retrieval Charge ■ Permanent Withdrawal - File from Carton $2.86 File plus Regular Retrieval Charge ■ Permanent Withdrawal - Open Shelf $2.86 File plus Regular Retrieval Charge Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic. ironmountain .com /additionalservices. 4 1 © 2016 Iron Mountain Incorporated. All Rights Reserved TBD: To be determined, call for quote EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -4057 Ali IRON MOUNTAIN' May 29, 2015 CAROL A. MCNEILLY CITY OF FEDERAL WAY 33325 8TH AVE S FEDERAL WAY, WA 98003 -6325 Dear Iron Mountain Customer, c'19 ; (,o) Jars Parks JUN 1 0 2015 City Clerici Office Cit of Federal Wa Thank you for continuing to trust Iron Mountain with your information management needs. Enclosed please find your new Iron Mountain Pricing Schedule (Schedul vides updated rates for Records Management storage and services, effecti Another useful source of information is our Customer Information Center website at http: / /cic.ironmountain.com /. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cul?ic footage of non - standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business you entrust with us. If you have any questions or require additional information, please contact us at 1- 800 - 934 -3453. Regards, Benjamin Whitley District Manager 17 -WA013 -17403 Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com /IronMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. INFORMATION GOVERNANCE AND DISCOVERY DATA BACKUP AND DOCUMENT PROCESS RECOVERY EFFICIENCIES Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup powered by Autonomy LiveVauit — PC Backup powered by Autonomy Connected • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management 1 1 © 2015 Iron Mountain Incorporated. All Rights Reserved EPW- 11.3.9 (800) 899 -IRON 1 www.ironmountain.com WA013 -17403 Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ( "Agreement ") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain ") and CITY OF FEDERAL WAY, (the "Customer "). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and /or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and /or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name /Number: Seattle / WA l WA013 Effective Date: July 1, 2015 2 I © 2015 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON I www.ironmountain.com WA013 -17403 Pricing for Core Services STANDARD STORAGE AND SERVICES (see htt.: / /cic.ironmountain.com /records /•lossa for service definitions DESCRIPTION EFFECTIVE PRICE PER • Carton Storage $0.384 Cubic Foot • Receiving and Entry - Carton $2.55 Cubic Foot • Regular Retrieval - Carton $3.05 Cubic Foot • Regular Retrieval - File from Carton $4.32 File • Regular Refile - Carton $3.05 Cubic Foot • Regular Refile - File to Carton $4.32 File • Archival Destruction — Carton $4.30 CF plus Regular Retrieval Charge • Open Shelf Storage $0.734 Linear Foot • Open Shelf Storage - X -Ray • Receiving and Entry - Open Shelf File $1.093 Linear Foot $4.52 Linear Foot • Regular Retrieval - File from Open Shelf $2.40 File • Regular Refile - File to Open Shelf $2.40 File • Archival Destruction - Open Shelf $2.22 File plus Regular Retrieval Charge • Next Day Delivery $30.53 Visit plus Handling Charge • Regular Pickup $30.53 Visit plus Handling Charge • Handling Charge $2.85 Cubic Foot PREMIUM STORAGE & SERVICES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) DESCRIPTION EFFECTIVE PRICE PER • Rush Retrieval - Carton $6.53 Cubic Foot • Rush Retrieval - File from Carton $8.70 File • Regular Interfile - Carton $7.79 Each • Half Day Delivery $56.16 Visit plus Handling Charge • Rush Delivery - Business Day $114.54 Visit plus Handling Charge • Rush Delivery - Weekends /Holidays /After Hours $229.08 Visit plus Handling Charge • Rush Pickup - Business Day $114.54 Visit plus Handling Charge • Archival Destruction — File from Carton $4.97 File plus Regular Retrieval Charge • Rush Retrieval - File from Open Shelf $6.83 File • Regular Interfile - Open Shelf $5.27 Each • Miscellaneous Services - Labor $59.06 Hour • Re- Boxing Charge $5.68 Labor plus New Carton Cost TBD: To be determined, can for quote 3 I © 2015 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -17403 OTHER PROGRAM FEES (see htta: / /cic.ironmountain.com /records /glossary for service definitions) DESCRIPTION ■ Administrative Fee (Summary Billing) EFFECTIVE PRICE PER $25.12 Account ID per Month • Administrative Fee (Detailed Billing) $62.80 Account ID per Month • Fuel Surcharge Transportation Visit *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http: / /cic.ironmountain.com /FuelSurcharge. Custom Pricing CUSTOM DESCRIPTION • STORAGE & SERVICES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) PER File EFFECTIVE PRICE Individual Listing $0.64 • Open Shelf Individual Listing $0.68 File • Storage Minimum $155.49 Month • Minimum Service Order Charge $14.63 Order • Permanent Withdrawal - Carton $5.07 CF plus Regular Retrieval Charge • Permanent Withdrawal - File from Carton $2.53 File plus Regular Retrieval Charge • Permanent Withdrawal - Open Shelf $2.53 File plus Regular Retrieval Charge Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic. ironmountain .com /additionalservices. TBD: To be determined, call for quote 4 I © 2015 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -17403 • A. IRON MOUNTAIN' May 30, 2014 CAROL A. MCNEILLY CITY OF FEDERAL WAY 33325 8TH AVE S FEDERAL WAY, WA 98003 -6325 Dear !ran Mountain Customer, ci (0- • 519 CR) 9p /L/ RaJ& Thank you for continuing to trust Iron Mountain with your information management needs. Enclosed please find your new Iron Mountain Pricing Schedule (Schell, • - • fi •rovides updated rates for Records Management storage and services, effecti e July 1, 2014. Another useful source of information is our Customer Information Center website at http: / /cic.ironmountain.com /. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cubic footage of non - standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business you entrust with us. If you have any questions or require additional information, please contact us at 1- 800 - 934 -3453. Regards, Benjamin Whitley District Manager 17 -WA013 -9680 A. IRON MOUNTAIN` Important Information Regarding Your Schedule A You will notice a minor change on your Schedule A notification. We are implementing changes that will apply discounts on your individual standard storage and services while we standardize the format of the "Pricing for Core Services" section of the Schedule A notification. Be assured that your discount is being calculated on a line item basis and has been included in the quoted net rate listed on your Schedule A notice. We want you to be aware that the Schedule A notification that you receive at your annual renewal will reflect your discount in this way going forward. We appreciate your business and thank you for selecting Iron Mountain for your information management needs. WA013 -9680 Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com /IronMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. INFORMATION GOVERNANCE AND DISCOVERY DATA BACKUP AND DOCUMENT PROCESS RECOVERY EFFICIENCIES 1 1 © 2014 Iron Mountain Incorporated. All Rights Reserved Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup powered by Autonomy LiveVault — PC Backup powered by Autonomy Connected • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management EPW- 11.3.9 (800) 899 -IRON 1 www.ironmountain.com WA013 -9680 Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ( "Agreement ") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain ") and CITY OF FEDERAL WAY, (the "Customer "). Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and /or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and /or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name /Number: Seattle / WA WA013 Effective Date: July 1, 2014 2 I © 2014 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON I www.ironmountain.com WA013 -9680 Pricing for Core Services STANDARD STORAGE AND SERVICES (see htt•: / /cic.ironmountain.com /records /•lossa for service definitions DESCRIPTION EFFECTIVE PER PRICE • Carton Storage $0.367 Cubic Foot • Receiving and Entry - Carton $2.31 Cubic Foot • Regular Retrieval - Carton $2.99 Cubic Foot • Regular Retrieval - File from Carton $4.02 File Regular Refile - Carton $2.99 Cubic Foot • Regular Refile - File to Carton $4.02 File • Archival Destruction — Carton $3.62 CF plus Regular Retrieval Charge • Open Shelf Storage $0.720 Linear Foot • Open Shelf Storage - X -Ray $1.072 Linear Foot • Receiving and Entry - Open Shelf File $4.43 Linear Foot • Regular Retrieval - File from Open Shelf $2.35 File • Regular Refile - File to Open Shelf $2.35 File • Archival Destruction - Open Shelf $2.18 File plus Regular Retrieval Charge • Next Day Delivery $28.46 Visit plus Handling Charge • Regular Pickup $28.46 Visit plus Handling Charge • Handling Charge $2.62 Cubic Foot PREMIUM STORAGE & SERVICES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) DESCRIPTION EFFECTIVE PRICE PER • Rush Retrieval - Carton $6.40 Cubic Foot • Rush Retrieval - File from Carton $8.53 File ■ Regular Interfile - Carton $7.79 Each • Half Day Delivery $56.16 Visit plus Handling Charge • Rush Delivery - Business Day $112.29 Visit plus Handling Charge • Rush Delivery - Weekends /Holidays /After Hours $224.59 Visit plus Handling Charge • Rush Pickup - Business Day $112.29 Visit plus Handling Charge • Archival Destruction — File from Carton $4.87 File plus Regular Retrieval Charge • Rush Retrieval - File from Open Shelf $6.70 File • Regular Interfile - Open Shelf $5.17 Each • Miscellaneous Services - Labor $57.90 Hour ■ Re- Boxing Charge $5.75 Labor plus New Carton Cost TBD: To be determined, call for quote 3 I © 2014 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON www.ironmountain.com WA013 -9680 Custom Pricing CUSTOM DESCRIPTION • STORAGE & SERVICES (see http: / /cic.ironmountain.com /records /glossary for service definitions) PER File EFFECTIVE PRICE Individual Listing $0.64 • Open Shelf Individual Listing $0.67 File • Storage Minimum $152.44 Month • Minimum Service Order Charge $14.63 Order ■ Permanent Withdrawal - Carton $4.52 CF plus Regular Retrieval Charge • Permanent Withdrawal - File from Carton $2.18 File plus Regular Retrieval Charge ■ Permanent Withdrawal - Open Shelf $2.18 File plus Regular Retrieval Charge Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cicironmountain.com/additionalservices. TBD: To be determined, call for quote 4 I © 2014 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -9680 A, IRON MOUNTAIN' May 31, 2013 Carol A. McNeilly CITY OF FEDERAL WAY 33325 8th Ave S Federal Way, WA 98003 -6325 Dear Iron Mountain Customer, A (17 - 1610 Cm) Thank you for continuing to trust Iron Mountain with your information management needs. Enclosed please find your new Iron Mount icirrgScb dule (Schedule A), for Records Management storage and services, effecti a July 1, 2013. Based on the business you have entrusted with us, you have earned a discount of 8% off of the list prices for Standard Storage and Services, as further described in the enclosed Schedule A. However, in recognition of our existing relationship we are applying a larger total discount of 30.0 %. Please note that this discount does not apply to Premium or Custom Storage and Services. Enclosed you will find a price list for commonly used storage and services. Another useful source of information is our Customer Information Center website at http: / /cic.ironmountain.com /. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cubic footage of non - standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business you entrust with us and we look forward to working with you over the next year to ensure this high level of savings. If you have any questions or require additional information, please contact us at 1- 800 - 934 -3453. Sincerely, Mark W. Hazel Pacific Northwest Territory, Vice President Enclosures MVLB -NS 01 -WA013 -15390 Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com /IronMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. INFORMATION GOVERNANCE AND DISCOVERY DATA BACKUP AND DOCUMENT PROCESS RECOVERY © 2013 Iron Mountain Incorporated. All Rights Reserved ErricIFNCIF.S Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup powered by Autonomy LiveVault — PC Backup powered by Autonomy Connected • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management EPW- 11.3.9 (800) 899 -IRON 1 www.ironmountain.com WA013 -15390 Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ( "Agreement ") between Iron Mountain Information Management, LLC., (the "Company" or "Iron Mountain ") and CITY OF FEDERAL WAY, (the "Customer ").. The Customer will be eligible for a Discount Rate of 30.0 %. List Price is the standard Iron Mountain price for a given service and the Discount Rate is your percentage off of List Price. The Discount Rate applies to Standard Storage and Services only and does not apply to Premium Storage and Services, Custom Storage and Services, Other Program Fees, or other fees not explicitly identified within this document. Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and /or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and /or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name /Number: Seattle / 01412 1 WA013 Effective Date: July 1, 2013 Discount Rate: 30.0% 2 1 © 2013 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -15390 List Prices (as of July 1, 2013) STANDARD STORAGE AND SERVICES (see DE htto: / /cic.ironmountain.com /records /glossa URRENT DISCOUNT - trIRICE F CTIVE ry for service definitions) ■ Carton Storage $0.508 30.0% $ 0.356 Cubic Foot • Receiving and Entry - Carton $3.21 30.0% $ 2.247 Cubic Foot • Regular Retrieval - Carton $4.15 30.0% $ 2.905 Cubic Foot • Regular Retrieval - File from Carton $5.57 30.0% $ 3.899 File ■ Regular Refile - Carton $4.15 30.0% $ 2.905 Cubic Foot • Regular Refile - File to Carton $5.57 30.0% $ 3.899 File ■ Archival. •Destruction- Carton. $5.02 30.0% $ 3.514 CF plus Regular Retrieval Charge ■ Permanent Withdrawal - Carton $6.27 30.0% $ 4.389 CF plus Regular Retrieval Charge n Permanent Withdrawal - File from Carton $3.02 30.0% $ 2.114 File plus Regular Retrieval Charge ■ Open Shelf Storage $0.998 30.0% $ 0.699 Linear Foot • Open Shelf Storage - X -Ray $1.487 30.0% $ 1.041 Linear Foot ■ Receiving and Entry - Open Shelf File $6.15 30.0% $ 4.305 Linear Foot • Regular Retrieval - File from Open Shelf $3.26 30.0% $ 2.282 File • Regular Refile - File to Open Shelf $3.26 30.0% $ 2.282 File • Archival Destruction - Open Shelf $3.02 30.0% $ 2.114 File plus Regular Retrieval Charge • Permanent Withdrawal - Open Shelf $3.02 30.0% $ 2.114 File plus Regular Retrieval Charge ■ Next Day Delivery $39.47 30.0% $ 27.629 Visit plus Handling Charge ■ Regular Pickup $39.47 30.0% $ 27.629 Visit plus Handling Charge • Handling Charge $3.64 30.0% $ 2.548 Cubic Foot PREMIUM STORAGE & SERVICES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) • Rush Retrieval - Carton C TIVE P1 $6.21 Cubic Foot ■ Rush Retrieval - File from Carton $8.28 File • Regular Interfile - Carton $7.56 Each • Half Day Delivery $54.52 Visit plus Handling Charge • Rush Delivery - Business Day $109.02 Visit plus Handling Charge • Rush Delivery - Weekends /Holidays /After Hours $218.05 Visit plus Handling Charge ■ Rush Pickup - Business Day $109.02 Visit plus Handling Charge • Archival Destruction - File from Carton $4.73 File plus Regular Retrieval Charge ■ Rush Retrieval - File from Open Shelf $6.50 File • Regular Interfile - Open Shelf $5.02 Each Miscellaneous Services - Labor $56.21 Hour ■ Re- Boxing Charge $5.68 Labor plus New Carton Cost OTHER PROGRAM FEES (see htto: / /cic.ironmountain.com /records /alossary for service definitions) f • Administrative Fee (Summary Billing) $25.12 Account ID per Month ■ Administrative Fee (Detailed Billing) $62.80 Account ID per Month • Fuel Surcharge * Transportation Visit *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http: / /cic.ironmountain.com /FuelSurcharge. 3 I © 2013 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -15390 CUSTOM STORAGE & SERVICES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) DESCRIPTION EFFECTIVE PRICE PER • Individual Listing $ 0.62 File • Storage Minimum $ 148.00 Month • Minimum Service Order Charge $ 14.20 Order Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic. ironmountain .com /additionalservices. 4 I © 2013 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON I www.ironmountain.com WA013 -15390 A,. IRON MOUN TAIN" May 25, 2012 Carol A. Mcneilly CITY OF FEDERAL WAY 33325 8th Avenue South Federal Way, WA 98003 -6325 Dear Iron Mountain Customer, m1(741-'5(49(1-) Thank you for continuing to trust Iron Mountain with your information management needs. Enclosed please find your new Iron Mountain P ' .'ngS.chedule (Schedule A), for Records Management storage and services, effective Duly 1, 201 Based on the business you have entrusted with us, you have earned a discount of 8% off of the list prices for Standard Storage and Services, as further described in the enclosed Schedule A. However, in recognition of our existing relationship we are applying a larger total discount of 30 %. Please note that this discount does not apply to Premium or Custom Storage and Services. Enclosed you will find a price list for commonly used storage and services. Another useful source of information is our Customer Information Center website at http: / /cic.ironmountain.com /. This site is designed to provide clarity around our services and the billing practices associated with those services. It contains storage and service descriptions, a glossary of terms, and billing protocols such as how we determine billable cubic footage of non - standard cartons, which may be greater than physical carton size. This site is frequently updated with additional information of interest to our customers, so please bookmark it for easy reference. We thank you for the business you entrust with us and we look forward to working with you over the next year to ensure this high level of savings. If you have any questions or require additional information, please contact us at 1- 800 - 934 -3453. Sincerely, Mark W. Hazel Pacific Northwest Territory, Vice President Enclosures MVLB -NS 01 -WA013 -1503 Iron Mountain Overview Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information — regardless of its format, location or lifecycle stage — so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter at www.twitter.com /IronMountain for more information. Solution Categories Iron Mountain offers a comprehensive array of information management solutions that help companies reduce costs, risks and inefficiencies associated with managing their paper and digital data. INFORMATION GOVERNANCE AND DISCOVERY DATA BACKUP AND DOCUMENT PROCESS RECOVERY EFFICIENCIES Information Governance and Discovery • Records Management • Secure Shredding • Federal Records Storage • Compliant Records Management • Compliant Information Destruction • Health Information Services • Medical Image Archiving • Film and Sound Archives • Fulfillment Services • Energy Data Services Data Backup and Recovery • Offsite Tape Vaulting Services • Online Vaulting Services, including: — Server Backup — PC Backup • Data Restoration Services • Consulting Services • Value Added Services, including: — Disaster Recovery Testing — Library Moves — Media Destruction Document Process Efficiencies • Document Management Solutions • Business Process Management © 2012 Iron Mountain Incorporated. All Rights Reserved EPW- 11.3.9 (800) 899 -IRON 1 www.ironmounta.in.com WA013 -1503 Renewal Schedule A: PROGRAM PRICING SCHEDULE Records Management This Records Management Pricing Schedule is incorporated into and made part of the Customer Agreement ( "Agreement ") between Iron Mountain Information Management, Inc., (the "Company" or "Iron Mountain ") and CITY OF FEDERAL WAY, (the "Customer "). The Customer will be eligible for a Discount Rate of 30 %. List Price is the standard Iron Mountain price for a given service and the Discount Rate is your percentage off of List Price. The Discount Rate applies to Standard Storage and Services only and does not apply to Premium Storage and Services, Custom Storage and Services, Other Program Fees, or other fees not explicitly identified within this document. Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and more detail regarding our services, standard processes, and billing practices. In addition, restrictions apply to volume and /or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and /or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. All other Records Management services not specifically listed on this Schedule A will be charged at Iron Mountain's then current rates. CITY OF FEDERAL WAY District Name /Number: WA / 01412 1 WAO13 Effective Date: July 1, 2012 Discount Rate: 30% 2 1 © 2012 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -1503 List Prices (as of July 1, 2012) STANDARD STORAGE AND SERVICES (see htto://cic.ironmountain.com/records/glossary for service definitions) DESCRIPTION CURRENT LIST PRICE DISCOUNT % EFFECTIVE PRICE PER • Carton Storage $0.488 30% $ 0.342 Cubic Foot • Receiving and Entry - Carton $3.09 30% $ 2.163 Cubic Foot ■ Regular Retrieval - Carton $3.99 30% $ 2.793 Cubic Foot IN Regular Retrieval - File from Carton $5.36 30% $ 3.752 File • Regular Refile - Carton $3.99 30% $ 2.793 Cubic Foot IE Regular Refile - File to Carton $5.36 30% $ 3.752 File to Archival Destruction - Carton $4.83 30% $ 3.381 CF plus Regular Retrieval Charge • Permanent Withdrawal - Carton $6.03 30% $ 4.221 CF plus Regular Retrieval Charge s Permanent Withdrawal - File from Carton $2.90 30% $ 2.030 File plus Regular Retrieval Charge • Open Shelf Storage $0.960 30% $ 0.672 Linear Foot • Open Shelf Storage - X -Ray $1.430 30% $ 1.001 Linear Foot • Receiving and Entry - Open Shelf File $5.91 30% $ 4.137 Linear Foot • Regular Retrieval - File from Open Shelf $3.13 30% $ 2.191 File ® Regular Refile - File to Open Shelf $3.13 30% $ 2.191 File N Archival Destruction - Open Shelf $2.90 30% $ 2.030 File plus Regular Retrieval Charge • Permanent Withdrawal - Open Shelf $2.90 30% $ 2.030 File plus Regular Retrieval Charge III Next Day Delivery $37.95 30% $ 26.565 Visit plus Handling Charge ■ Regular Pickup $37.95 30% $ 26.565 Visit plus Handling Charge IN Handling Charge $3.50 30% $ 2.450 Cubic Foot PREMIUM STORAGE & SERVICES (see htto: / /cic.ironmountain.com /records /glossary for service definitions) DESCRIPTION EFFECTIVE PRICE PER • Rush Retrieval - Carton $5.97 Cubic Foot • Rush Retrieval - File from Carton $7.96 File IN Regular Interfile - Carton $7.27 Each • Half Day Delivery $52.42 Visit plus Handling Charge • Rush Delivery - Business Day $104.83 Visit plus Handling Charge • Rush Delivery - Weekends /Holidays /After Hours $209.66 Visit plus Handling Charge NI Rush Pickup - Business Day $104.83 Visit plus Handling Charge • Archival Destruction - File from Carton $4.55 File plus Regular Retrieval Charge • Rush Retrieval - File from Open Shelf $6.25 File • Regular Interfile - Open Shelf $4.83 Each • Miscellaneous Services - Labor $54.05 Hour • Re- Boxing Charge $5.46 Labor plus New Carton Cost OTHER PROGRAM FEES (see http: / /cic.ironmountain.com /records /glossary for service definitions) DESCRIPTION EFFECTIVE PER PRICE • Administrative Fee (Summary Billing) $25.12 Account ID per Month N Administrative Fee (Detailed Billing) $62.80 Account ID per Month • Fuel Surcharge " Transportation Visit *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http: / /cic.ironmountain.com /FuelSurcharge. 3 I © 2012 Iron Mountain Incorporated. All Rights Reserved EPW-9 4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -1503 CUSTOM STORAGE & SERVICES (see http: / /cic.ironmountain.com /records /glgssary for service definitions) DESCRIPTION EFFECTIVE PER PRICE • Individual Listing $ 0.60 File • Storage Minimum $ 142.00 Month • Minimum Service Order Charge $ 13.65 Order Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic. ironmountain .com /additionalservices. 4 I © 2012 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON I www.ironmountain.com WA013 -1503 List Prices (as of July 1, 2011) STANDARD STORAGE AND SERVICES (see httD: / /cic.ironmountain.com /records /glossary for service definitions) ES IPTION CURRENT IST_PRICE DISCOUNT EFFECTIVE' PER • Carton Storage $0.465 30% $ 0.326 Cubic Foot • Receiving and Entry - Carton $2.94 30% $ 2.06 Cubic Foot • Regular Retrieval - Carton $3.80 30% $ 2.66 Cubic Foot • Regular Retrieval - File from Carton $5.10 30% $ 3.57 File • Regular Refile - Carton $3.80 30% $ 2.66 Cubic Foot • Regular Refile - File to Carton $5.10 30% $ 3.57 File • Archival Destruction - Carton $4.60 30% $ 3.22 CF plus Regular Retrieval Charge • Permanent Withdrawal - Carton $5.74 30% $ 4.02 CF plus Regular Retrieval Charge • Permanent Withdrawal - File from Carton $2.76 30% $ 1.93 File plus Regular Retrieval Charge ■ Open Shelf Storage $0.910 30% $ 0.637 Linear Foot • Open Shelf Storage - X -Ray $1.360 30% $ 0.95 Linear Foot • Receiving and Entry - Open Shelf File $5.63 30% $ 3.94 Linear Foot • Regular Retrieval - File from Open Shelf $2.98 30% $ 2.09 File • Regular Refile - File to Open Shelf $2.98 30% $ 2.09 File • Archival Destruction - Open Shelf $2.76 30% $ 1.93 File plus Regular Retrieval Charge • Permanent Withdrawal - Open Shelf $2.76 30% $ 1.93 File plus Regular Retrieval Charge • Next Day Delivery $36.14 30% $ 25.30 Visit plus Handling Charge • Regular Pickup $36.14 30% $ 25.30 Visit plus Handling Charge • Handling Charge $3.33 30% $ 2.33 Cubic Foot PREMIUM STORAGE & SERVICES (see http: / /cic.ironmountain.com /records /glossary for service definitions) DESCRIPTION EFFECTIVE PRICE .. u PER • Rush Retrieval - Carton $5.69 Cubic Foot • Rush Retrieval - File from Carton $7.58 File • Regular Interfile - Carton $6.92 Each • Half Day Delivery $49.92 Visit plus Handling Charge • Rush Delivery - Business Day $99.84 Visit plus Handling Charge • Rush Delivery - Weekends /Holidays /After Hours $199.68 Visit plus Handling Charge • Rush Pickup - Business Day $99.84 Visit plus Handling Charge • Archival Destruction - File from Carton $4.33 File plus Regular Retrieval Charge • Rush Retrieval - File from Open Shelf $5.95 File • Regular Interfile - Open Shelf $4.60 Each • Miscellaneous Services - Labor $51.48 Hour • Re- Boxing Charge $5.20 Labor plus New Carton Cost OTHER PROGRAM FEES (see httD: / /cic.ironmountain.com /records /glossary for service definitions) ` DESCRIPTICN' EFFECTIVE PER PRICE_.. ■ Administrative Fee (Summary Billing) $25.12 Account ID per Month IN Administrative Fee (Detailed Billing) $62.80 Account ID per Month ■ Fuel Surcharge * Transportation Visit *A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found at http: / /cic.ironmountain.com /FuelSurcharge. 3 1 © 2010 Iron Mountain Incorporated. All Rights Reserved EPW- 9.4.10 (800) 899 -IRON 1 www.ironmountain.com WA013 -5032 IRONMOUNTAN` May 28, 2009 Chris Green CITY OF FEDERAL WAY 33325 8th Ave S P O Box 9718 Federal Way, WA 98063 Dear Customer, ZO�q +�ncin5 �(-1 -44-- C1({• _ - I�3 co Thank you for continuing to trust Iron Mountain with your information protection and storage needs. Enclosed please find your new Iron Mountain Pricing Schedule (Schedule A), for Records Management storage and services, effective July 1, 2009. While rates have increased due to higher costs for commodities and capital, we believe this pricing represents a superior value for your records management services. In response to feedback that we have received from many of our customers, we are pleased to introduce standard list prices for your Records Management needs. Standard list prices will provide improved clarity for services pricing and will simplify your invoice. Based on the business you have entrusted with us, we are extending you a discount of 30% off of the list prices for Standard Storage and Services, as further described in the enclosed Schedule A. Please note that this discount does not apply to Premium or Custom Storage and Services. Enclosed you will find a price list for commonly used storage and services. Iron Mountain continually invests to improve the security of your records and to raise the industry standard for information protection and storage services. In addition to numerous facility, technology and employee investments, we are implementing a significant security enhancement with our InControlTM technology solution. Iron Mountain's InControl helps ensure the protection of information while it is in transit with patent - pending security, real -time tracking, and auditable chain of custody. Investments of this nature are not cost -free; however, we realize you value the peace of mind in knowing that we continually improve the security of your information. We thank you for the business you entrust with us. If you have any questions or require additional information, please contact us at 1- 800 - 934 -3453. Sincerely, 4 i Mark W. Hazel Pacific Northwest Territory, Vice President Enclosures WA013 -1 SAT- NA- EN -US -NS - 1722 e e SCHEDULE A RECORDS MANAGEMENT SERVICES PROGRAM PRICING SCHEDULE This Pricing Schedule is incorporated into and made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, Inc., (the "Company" or "Iron Mountain") and CITY OF FEDERAL WAY, (the "Customer"). For the term of the Customer Agreement, CITY OF FEDERAL WAY will be eligible for a Discount Rate of 30%. The Discount Rate applies to Standard Storage and Services only and does not apply to Premium Storage and Services, Custom Storage and Services, or other fees not explicitly identified within this document. Please see our current List Prices, which are attached. List Price is the standard Iron Mountain price for a given service, and a Discount Rate is the percentage off of List Price earned by a customer based on their level of business with Iron Mountain. Please note that storage is billed monthly in advance and services are billed monthly in arrears. Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Pricing Schedule and an explanation of how "Linear Foot" and "Cubic Foot" are determined for billing purposes. Billable sizes for non standard Cartons are determined on the basis of displacement of space in comparison to a Standard Archive Carton and are larger than the physical size. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Records Management Pricing Schedule and/or Schedule A existing between Iron Mountain and the Customer for the accounts noted below. Effective Date District Name/Number Customer Name Customer Number July I, 2009 WA - 1412 CITY OF FEDERAL WAY WA013 STANDARD STORAGE AND SERVICES Standard Storage and Services are eligible for discounting per the Discount Rate specified within this Pricing Schedule. Standard Services are provided between 8:00 AM and 5:00 PM, local time, Monday through Friday, excluding holidays. Standard Storage and Services include: . Carton Storage. Storage of cartons at an Iron Mountain facility. . Open Shelf Storage. Storage of Open Shelf files at an Iron Mountain facility. . Receiving and Entering Cartons and/or Open Shelf Files - Receipt of new Cartons or Open Shelf files for storage. . Retrievals/Reflies - Temporary removal of Items from, or return of Items to, storage in a regular service timeframe. WA013-1 172:< e e . Next Day Delivery - Order by 3:00 PM for delivery next Business Day. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. . Regular Pickup Service: Pickup orders placed before 4:00 PM on a Business Day will be picked up within the following two Business Days. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. . Archival Destruction Carton and Open Shelf - Retrieval, documentation, preparation, and secure shredding of Cartons and Open Shelf Files stored at Iron Mountain. Archival Destruction - Carton is calculated per Cubic Foot plus Regular Retrieval Charge. Archival Destruction - Open Shelf is calculated per File plus Regular Retrieval Charge. . Permanent Withdrawal - Retrieval, documentation, and preparation at Iron Mountain loading dock for permanent removal of Items stored at Iron Mountain facilities. Permanent Withdrawal- Carton is calculated per Cubic Foot plus Regular Retrieval Charge. Permanent Withdrawal- File in Carton is calculated per File plus Regular Retrieval Charge. Permanent Withdrawal- Open Shelf is calculated per File plus Regular Retrieval Charge. PREMIUM STORAGE AND SERVICES Premium Storage and Services are not eligible for a discount. Items in this category include, but are not limited to: . Rush Retrievals - Temporary removal of Items from, or return of Items to, storage in a rush service level timeframe. . Rush Delivery Service Half Day Delivery - Order by 10:00 AM for delivery same Business Day; or Order by 3 :00 PM for delivery next Business Day by 12:00 PM. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. Rush Delivery - Business Day - Delivery within 3 hours of placement of Order (for Orders received not later than 2:00 PM) on a Business Day. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. WA013-1 172:< e e Rush Delivery - Weekends/Holidays/After Hours - Delivery within 4 hours of placement of Order. Transportation is calculated per Transportation Visit, plus applicable Handling Charge per Cubic Foot. . Rush Pickup - Business Day - Pickup orders placed before 4:00 PM on a Business Day will be picked up on the following Business Day. Transportation is calculated using Transportation Visit, plus applicable Handling Charge per Cubic Foot. . Archival Destruction File in Carton - Retrieval, documentation, preparation, and secure shredding of Files in Cartons stored at Iron Mountain. Archival Destruction - File in Carton is calculated per File plus Regular Retrieval Charge. . Miscellaneous Services - Charges for Services not specifically listed on this Pricing Schedule, or at cic.ironmountain.com/additionalservices, are charged on the basis of hourly labor, in fifteen minute increments, plus materials consumed. . Re-Boxing Charge - Replacement of Cartons when the condition of the Carton will not support other Cartons in a standard storage configuration, or when the Carton is not safe for transport or handling. Additional Premium Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at cic.ironmountain.com/additionalservices. OTHER PROGRAM FEES Discounts are not applicable to fees and other charges. Items in this category include, but are not limited to: . Fuel Surcharge Policy: A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found on the website at cic.ironmountain.com/FuelSurcharge . Administrative Fee: A monthly fee charged per account for maintenance and administrative services associated with each customer account. Maintenance and administrative services include things such as 24/7 call center availability, Iron Mountain Connect™, and Report Center standard reporting. WA013-1 172:< e e CUSTOM STORAGE AND SERVICES Items in this category include, but are not limited to: . Individual Listing of Files - Data entry of file descriptions into Iron Mountain database. . Storage Minimum: A minimum monthly storage charge that is applied to a customer's account when the storage charges do not meet the customer's contractual minimum storage requirement. . Minimum Service Order Charge: Minimum charge for an Order, excluding transportation related services. WA013-1 172:< en o o N ~ C'\'S :E II) Q) () .i: 0.. - .~ .J ~I i I ~I i I ~I i I co C Q) Ol co ::; U5 - "S co > LL U to N .0 c o t '" () (ij > Q) 0;:: OJ 0:: .c en :J 0:: o E u: U C') '<t ci Q) Ol ~ o U5 c o t '" () co C Q) Q) u.. E ~ Ol e 0- .S!! u:: ~ ~ r- c o t CO () E .g ~ u:: (ij > Q) 0;:: OJ 0:: .c en :J 0:: LL U N "': N c o t CO () Ol C .~ C W 06 Ol c S o(j) U Q) 0:: co C t5 Q) .~ 0- (ij 00 Q) a. CIJ .c u '" W r- C') eO c o t '" () ~ 'E Q) C ~ :J Ol Q) 0:: LL U o It) C'"i c o t CO () (ij > .~ Q5 0:: Co "S Ol Q) 0:: CO C en Q) U 02: Q) CIJ Q) > :.c u ~ en :J o Q) c .!S! Qi u en ~ ro Q) - Cl :> ~ Cl'" Q)J:: O::U .2~ 0.. 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Qi .c CIJ C Q) a. o Ol C .~ C W 06 Ol C 0;;; o(j) () Q) 0:: .S!! u:: It) r- N Qi .r:: CIJ C Q) a. o E e ... ~ u:: (ij > Q) 0;:: Q5 0:: Co "S Ol Q) 0:: Q u u <( N ~ It) N Ol ~ ai ~ '" E E :J ~ Q) Q) u.. Q) > ~ ii5 Oc E -0 <( .S!! u:: It) "': N ... Qi .c CIJ C Q) a. o .8 ~ u:: ~ 'm 0:: Co "S Ol Q) 0:: Q u u <( o 00 N to 0; ~ ai -0 ~ om OJ e. Q) Q) u.. Q) o~ ~ ii5 Oc oE -0 <( ro Q) - Cl :> ~ Cl'" Q)J:: O::U ~~ 0.. Q) .c ~Q) u::o:: It) It) N ... Qi .c CIJ C Q) a. o C o U 2 ii5 Q) o (ij > :.c ~ <( ro Q) - Cl :> ~ Cl'" Q)J:: o::u .2~ 0.. Q) -";:: ~Q) u::o:: It) It) N ... Qi .c CIJ C Q) a. o (ij :;: ~ -0 :5 ~ c Q) C '" E Cii 0- LL U to o C'"i Q) Ol Co .c () Ol oS =c C '" I VI ~ o o C/) ::J oS VI Q) U ct <( Cl oS '0 c '" I w :> a: Cl oS '0 c '" I w :> a: .... 000 '> .... .00 '> o It) N C') o It) N C') ~ Q) o~ Qi o >- '" o X Q) z a. :J ..>:: () c::: Co "S Ol Q) 0:: WAOI3-1 172:< e CITY OF FEDERAL WAY Price Reference Sheet e This Price Reference Sheet is provided for your convenience and contains examples of how your Effective Prices are calculated. Your Effective Price will be the List Price, less any applicable Discount. Prices are subject to change when List Prices or Discounts change, per the contract and Pricing Schedule or Schedule A. This Price Reference Sheet is for illustrative purposes only and in the event of a conflict between this Price Reference Sheet and the Pricing Schedule or Schedule A, the terms of the Pricing Schedule or Schedule A will govern. Please see our Customer Information Center at cic.ironmountain.com for a Glossary with definitions of the terms used in this Price Reference Sheet and an explanation of how "Linear Foot" and "Cubic Foot" are determined for billing purposes. Billable sizes for non standard Cartons are determined on the basis of displacement of space in comparison to a Standard Archive Carton and are larger than the physical size. In addition, restrictions apply to volume and/or stated timeframes for some service transaction types and these may be found in the Glossary under each service type. Item List Unit Price ($) Carton Storage 0.43 CF/mo Receiving and Entering - Carton 2.72 CF Regular Retrieval - Carton 3.50 CF Regular Refile - Carton 3.50 CF Regular Retrieval - File from Carton 4.67 File Regular Refile - File to Carton 4.67 File Archival Destruction - Carton 4.25 CF, Plus Regular Retrieval Charge Permanent Withdrawal - Carton 5.31 CF, Plus Regular Retrieval Charge Permanent Withdrawal - File 2.55 File, Plus Regular Retrieval Charge Open Shelf Storage 0.85 LF/mo Open Shelf Storage - X-Ray 1.27 LF/mo Receiving and Entering - Open Shelf File 5.20 LF Regular Retrieval - File from Open Shelf 2.75 File Regular Refile - File to Open Shelf 2.75 File Archival Destruction - Open Shelf 2.55 File, Plus Regular Retrieval Charge Permanent Withdrawal - Open Shelf 2.55 File, Plus Regular Retrieval Charge Handling Charge 3.06 CF Next Day Delivery 32.50 Visit, Plus Handling Regular Pickup 32.50 Visit, Plus Handling Effective Price ($) 0.301 1.904 2.45 2.45 3.269 3.717 .:>lo-' 1.785 0.595 0.889 3.64 1.925 1.925 1.785 1.785 WA013-1 172:< e e Item List Unit Effective Price Price ($) ($) Rush Retrieval - Carton 5.26 CF 5.260 Rush Retrieval - File from Carton 7.01 File 7.010 Regular Interfile - Carton 6.37 Each 6.370 Archival Destruction - File from Carton 4.00 File, Plus Regular 4.000 Retrieval Charge Rush Retrieval - File from Open Shelf 5.50 File 5.500 Regular Interfile - Open Shelf 4.25 Each 4.250 Half Day Delivery 46.73 Visit, Plus Handling 46.730 Rush Delivery - Business Day 93.46 Visit, Plus Handling 93.460 Rush Delivery - Weekends! Holidays! 186.91 Visit, Plus Handling 186.910 After Hours Rush Pickup - Business Day 93.46 Visit, Plus Handling 93.460 Miscellaneous Services - Labor 48.00 Hour 48.000 Notes: CF: Cubic Foot LF: Linear Foot MO: Month VISIT: Transportation Visit WA013-1 172:< AG490-/5(1 (\ ) ... IRON MOUNTAIN" ; i i i 1/; i / -~J August 1, 2005 CHRIS GREEN CITY OF FEDERAL WAY 33325 8TH AVE S POBOX 9718 FEDERAL WAY, WA 98003 _M_ n_ . ....-.--., Effective September 1,2005, you will see a .$2.00 per trip increase as a result of continued market increases in fuel costs and fuel related operating expenses. This $2.00 per trip rate adjustment will be reflected on all trip charge line items on your September 30, 2005 InVOIce. All of us at Iron Mountain appreciate your business and look forward to our continued partnership. If you have any questions or require additional information, please feel free to contact me directly at (610) 831-2444 or your local Iron Mountain office. Thank you for the business you entrust with us. Regards, ~?P? Christopher Neefus Executive Vice President W A013 .. IRON MOUNTAIN@ /1r;#96 -Is-Io (4~~ '-'--'"._'-'.._.~.'._--"---..'."-."-. . .......\ __.n:.." '~'1 ~\ r:~~ I '.'\ \ .") . I [~ Ii' "' __._"<.-_._.~~~.., III '\ \ .-- 1\ l 'I ! 'i 'I ~'''.' ',.;..) j .... J] May 31,2005 CHRIS GREEN CITY OF FEDERAL WAY 33325 8TH AVE S POBOX 9718 FEDERAL WAY W A 98003 Thank you for the business you entrust with Iron Mountain. Enclosed, please find your new Iron Mountain "Schedule A", which describes rates for storage and services for the next year. The enclosed Schedule A is effective as of July 1St, 2005 and reflects contributing market factors from the previous year that require us to adjust rates in order to maintain the level of quality service you have come to expect from Iron Mountain. We are committed to remaining the best total-value provider for records and information management services. If you should have any questions or require additional information about the enclosed Schedule A, please contact your local Iron Mountain office or Account Management Representative. We thank you again for the business you entrust with us. Sincerely, .,../ /07 LQ ~h 41 ~ ./ \,p 11- c;r Shawn Edmonds General Manager 01422 WAOl3 11857 RENEWAL SCHEDULE A 1f&.#96- /5:0 (1u) This Schedule A is made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, Inc. ("Iron Mountain") and CITY OF FEDERAL WAY("C:ustomer"). Rates Effective: District Name: District Number: Customer Name: Customer Number: July I, 2005 Seattle 01422 CITY OF FEDERAL WAY WA013 STORAGE PRICING , I I "-.._~~,,~, Secure space for the storage of deposits. $0.220 per cubic foot per month Storage Minimum: 80% of storage volume as of the above effective date. Storage charges will be billed monthly in arrears. MANAGEMENT SERVICES PRICING Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Deposits (receiving and entry)- The receipt of additional Customer deposits resulting in an increase to the Customer storage: $1.91 per cubic foot Retrievals or Refiles- The temporary retrieval of deposits from, or return to, storage. (Rush applies to retrievals only.): Standard Standard Rush Rush $1.96 per cubic foot $2.45 per file $4.02 per cubic foot $4.90 per file Destruction-The preparation, documentation, and physical destruction of deposits that are stored at Iron Mountain: Destruction by Shredding $2.32 per cubic foot plus retrieval $2.00 per file plus retrieval Destruction by Recycling $1.03 per cubic foot plus retrieval $2.00 per file plus retrieval Iron Mountain Records Management, Inc. Page 1 01422 WA0l3 Permanent Withdrawal-The preparation, documentation, and permanent withdrawal of deposits: $1.00 per cubic foot plus retrieval $2.50 per file plus retrieval Miscellaneous Services Labor $45.00 per labor hour Service Minimum: $5.00 per transaction Individual List~Data entry of file descriptions: $0.25 per file Interfiles- The filing of an item into an existing carton or file: $4.51 each TRANSPORTATION PRICING Delivery and Pick-up Next Day $13.65 per transportation visit, $1.03 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Half Day $26.25 per transportation visit, $1.03 per cubic foot Call by 10:00 a.m. for delivery same day by 5:00 p.m. Call by 3:00 p.m. for delivery next day by 12:00 p.m. Emergency Visit (Rush) $76.00 per transportation visit, $1.03 per cubic foot Delivery within 3 hours of request. Iron Mountain Records Management. Inc. Page 2 01422 WA013 After Hours/Weekends/Holidays $116.00 per transportation visit, $1.03 per cubic foot Delivery within 4 hours ofrequest All other services, not specifically listed, will be charged at Iron Mountain's then current rates. Unless specified herein, shredding pricing is for paper shredding services only. Shredding of other media types will be quoted on a per project basis. COMPUTER AND REpORTING CHARGES Included in the Customer's storage rate are the Monthly Supplemental Reports. All other reports (including special sorting and special file listings) are subject to the computer listing charge and/or initial setup, reporting, or download fees, quoted by job scope. Iron Mountain Records Management, Inc. Page 3 01422 W A013 /IS- 90 - /S-& ~) I Confidential SCHEDULE A Page 1 This Schedule A is made part of the Customer Agreement ("Agreement") between Iron Mountain Information Management, Inc. ("Iron Mountain") and CITY OF FEDERAL WAY ("Customer"). Effective Date: District Name: District Number: Customer Name: Customer Number: July I, 2003 Seattle 1412 CITY OF FEDERAL WAY W A013 Secure space for the storage of deposits. $0.21 per cubic foot per month Storage Minimum $75.00 per month / I I "" t/l ; /./ ~!W {\' 2: .: !. ;.! L__... . --- " ~ ~ ~ ,~-;;-. I; --:------.J I - l,l;"ufr J...e J ~__ . I ------- ~~_. - -- STORAGE PRICING Storage charges will be billed monthly in advance. MANAGEMENT SERVICES PRICING Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Deposits (receiving and entry)- The receipt of additional Customer deposits resulting in an increase to the Customer storage balance: $1.85 per cubic foot Retrievals/Refiles- The temporary retrieval of deposits from, or return to, storage. (Rush applies to retrievals only): Standard Standard Rush Rush $1.95 per cubic foot $2.45 per file from carton $3.90 per cubic foot $4.90 per file from carton Destruction-The preparation, documentation, and physical destruction of deposits that are stored at Iron Mountain: Destruction by Recycling $1.00 per cubic foot plus retrieval Permanent Withdrawal-The preparation, documentation, and permanent withdrawal of deposits: $1.00 per cubic foot plus retrieval ~ 2003 Iron Mountain Information Management, Inc. All rights reserved. ORIGINAL Confidential Miscellaneous Services Labor $45.00 per labor hour Individual List-Data entry of file descriptions: $0.25 per file TRANSPORTATION PRICING I Page 2 \ ; ;/1 , " I / / .- , -- J 'J"-' ... ---.-- Delivery Next Day $12.00 per transportation visit, $1.00 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Half Day $24.00 per transportation visit, $1.00 per cubic foot Call by 10:00 a.m. for delivery same day by 5:00 p.m. Call by 3:00 p.m. for delivery next day by 12:00 p.m. Emergency Visit (Rush) $75.00 per transportation visit, $1.00 per cubic foot Delivery within 3 hours of request After Hours/Weekends/Holidays $115.00 per transportation visit, $1.00 per cubic foot Delivery within 4 hours of request Pickup On Demand (Scheduled within 48 hours of request) $12.00 per transportation visit, $1.00 per cubic foot Transportation charges will be billed monthly in arrears. All other services, not specifically listed, will be charged at Iron Mountain's then current rates. ~ 2003 Iron Mountain Information Management. Inc. All rights reserved. IRON MOUNTAIN 19826 RUSSELL ROAD SOUTH KENT, WASHINGTON 98032 TELEPHONE: 253 872-4766 FAX: 213 872- J 338 I . IRON MOUNTAIN" City Of Federal Way 33530 First Way S POBox 9718 Federal Way, WA 98063-9718 r'~'-""-,_~,_ ,.--. , : ''',\ 'J ji I ; ;,-j',!::7 ; / / il{ r--2------.-. " 'II III i i: '-J UI \)UN 2 G J J I i ::Y' L-cCity G--;;r;:;;;)--'.i;;:-~~--j ~ Ity or ~'~_" '..jy The Leader in Records & Information Management June 17, 2003 Dear Chris Green, The economic conditions of the Pacific Northwest in recent months have affected us all in a variety of ways. We recognize in many cases you are tasked with increasing efficiencies while attempting to achieve more with fewer resources. The support of business partners in these times is more important than ever. We, at Iron Mountain, value the long-term partnership we have enjoyed with you and your company. We are proud of the services and support we have provided. ~ attached you will find a revised Schedule A that will reflect a reduction in your current storage and! or service rates. These rates will go into effect in July 2003, and. are intended to provide YOll significant savings while maintain4Ig the integrity of your current record management ..program. Further, in our commitment to provide a single source for all your information management needs, Iron Mountain is now offering confidential mobile shredding senri.ces. Compliance with recent legislation mandates the shredding of all confidentia.l material. If we can assist in satisfying this growing business need please contact your Account Manager or our local office at 253/872-4766 x 536, Mark Barbieri. \Y/ e appreciate your business and believe this gesture retlects our sincere commitment to our valued partnership. Sincerely, ~UJ2 Shawn Edmonds General Manager \ DATE IN: DATE OUT: I REQUEST FOR CITY OF FEDERAL WAY LAW DEPARTMENT CONTRACT PREPARATION/DOCUMENT REVIEW/SI13NATURE ROUTING SLIP 2. ORIGINATING DEPT./D,v.: /Jts/e (_CR /L... -=-f STA.... PERSON: C!.IfI( (5 ~~~ ... 'f 1S7 c 3. DATE REQ. c- By: -- 1. ORIGINATING 4. TYPE OF" DOCUMENT REQUESTED (CHECK ONE): o PROFESSIONAL SERVICES AGREEMENT o MAINTENANCE/LABOR AGREEMENT o PUBLIC WORKS CONTRACT o SMALL PUBLIC WORKS CONTRACT IL~.. TH,o.N .:as.aaal o PURCHASE AGlREEMENT IM,o.T~III"'L.II, lIu....UC.. EQUI..MCNTI o SECURITY DOCUMENT llE.II., AIIIII!:IEMIENT & PIER,tM,o.IN !!IaNa; A.IIII1NMI!:NT OF F"UNDII IN LII!:U OF BONDI AG#: 9(, ISft, ~ o CONTRACTOR SELECTION V IE.II.. RF'B. RFP. RF''''1 ~CONTAACT AMENDMENT o EASEMENT o OTHER DOCUMENT 5. PROC::~:::::URCHAB:4j;;IbT ~~ rf (?~~~4~ NAMECFCCNTRACTOR: ~, PHONE: 6. ADDRESS: TYPE OF" PERSON OR ENTITY (CHECK ONEl: o INDIVIDUAL o PARTNERSHIP o SOLE PROPRIETORSHIP STATE: o CORPORATION TAX 10#/8S#: TITLE: SIGNATURE NAME: 7. SCOPE OF WORK: ATTACH EXHIBIT A - A COMPLETE AND DETAILED OESCRIPTION OF" THE SERVICES OR SCOPE OF" ~'NG COMPLETION DATES "OR EACH PHASE 0" WORK~ON 0.. WORK. . B. TERM: COMMENCEMENT DATE: 7/1 COMPLETION DATE: 0/30/ tJ.3 /J6- r 9. TOTAL. COMPENSATION: $ (INCLUDES EXPENSES AND SALES TAX, IF" ANY) (If' C"'L.CULATIECl ON HaU"L.T LAlla.. CH.....IIIE - ...TT"'CH IICHIEDU~1E REIMBURSABLE EXPENSES: DYES ONo IF" YES, MAXIMUM DOLLAR AMOUNT: $ I S SALES TAX OWEO? / o IF" YES, $ PAID BY: o 10. DCESS QUOTES QUALlf'ICATIONS IGNATURE ROUTIN INITI o ~ ~::: :~:::ER f 0#..), 1'10 -tJ- o SIGNED COpy BACK TO "J!- ASSIGNED AI3 # o PURCHASING: PLEASE ~~oo/. /1..M, aYy,>Ic.f, ~6, V- -Irrv-v. S''r..k.r IY"5';'~' ORIGINAL ..::l.. \ COMMENTS .. C~J /'(<-.1 !r;/zloz._~ ltp(~/~r.. ,<.~ ../Jv'''' IJ~_ L.04 2 t 6/95) Schedule A to Records Management and Service Ag1reement 1/& ?6 ~I S1,{f0 This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and CITY OF FEDERAL WAY. Rates Effective: District Name: District Number: Customer Name: Customer Number: July 1,2002 Seattle 01412 CITY OF FEDERAL WAY WA013 IIDJf iG IE g \VI i€ll~ UUi JUN 10 ;;: /Jj)), J Cty C I Clerks Ottlce Ity Of Federal Way Storage Pricing Secure space for the storage of hard copy business records. $0.215 per cubic foot per month Storage Minimum: 80% of storage volume as of the above effective date. Storage charges will be billed monthly in arrears. Management Services Pricing Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Records-!The receipt of at.:!; lional customer records resulting in an increase to the customer storage balance (receiving and entry/accessions): $2.42 per cubic foot Retrievals or Refiles-- The temporary retrieval of records from, or return to, storage: Standard Standard Rush Rush $3.26 $4.10 $5.50 $7.00 per cubic foot per file per cubic foot per file DestructionnThe preparation, documentation, and physical destruction of records: $5.50 $5.78 per cubic foot per file Pennanent Withdrawal-- The preparation, documentation, and pennanent withdrawal of records: $3.26 $4.94 per cubic foot per file OR\G\NAL Iron Mountain Records Management, fne. 01412 WA013 Miscellaneous Services: lDliE t ~ ~ 1ilc~ ~ \~ J\i~ \ Q · ..~ C t'i r'erl<S OlhGe Cl~ otredera\ \Nay $45.00 per labor hour Service Minimum: $5.00 per transaction Individual LisUData Entry-- The data entry of carton or file descriptions: $0.25 per record Interfiles --The filing of an item into an existing carton or file: $4.51 each Management Services will be billed monthly in arrears. Transportation Pricing Delivery/Pickup Next Day Delivery $17.85 per transportation visit, $2.80 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Half Day Delivery $27.00 per transportation visit, $2.80 per cubic foot Call by 10:00 a.m. for delivery same day by 5:00 p.m. Call by 3:00 p.m. for delivery next day by 12:00 p.m. Rush Delivery $75.60 per transportation visit, $2.80 per cubic foot Delivery within 3 hours of request. After Hours/Weekends/Holidays $151.20 per transportation visit, $2.80 per cubic foot Delivery within 4 hours ofrequest. Transportation charges will be billed monthly in arrears. Service activity volumes substantially exceeding customer norms may result in overtime charges with customer authorization. Pickups will be scheduled within 48 hours of receipt. All other services, not specifically listed, will be charged at Iron Mountain's then current rates. Iron Mountain Records Management, Inc. 01412 WA013 ... IRON MOUNWN~ The !.<;adtr m RCCllrdS & Information Manll~rT1lC1!l ItGI1(P~/;I& (f) 3-DIGIT 980 CHRIS GREEN CITY OF FEDERAL WAY 33530 FIRST WAY S POBOX 9718 FEDERAL WAY, W A 98063-9718 3931 May 31, 2002 11,1..1..1.11....11....11,1,1,,1,..1...111..1..,.111.,1.11...1 Enclosed is an Iron Mountain "Schedule A" which describes the storage, management and transportation services and the corresponding monthly rates for each. We are pleased to let you know the SafeKeeperPLUS system conversions are almost completely finished. We appreciate your patience during this major undertaking. For most customers, this means that you now have access to all of your information on a single system, readily available via the Web. If you are not currently utilizing SafeKeeperPLUS.com, we encourage you to get set up right away. We hope that you are benefiting from the goals we set out to accomplish with this effort, including easier records management and more convenient ordering. There are many other initiatives that we are currently developing to provide you with better service _ here are two: enhanced and adaptive search capabilities for SafeKeeperPLUS and Image on Demand as a viable delivery option. More details will follow about these developments in future communications. If you have any questions about your account or these new services and features, please contact your local Iron Mountain office or your Account Manager. We appreciate your business and look forward to our continued partnership. Sincerely, , ~ ,'/,;".."", Shawn Edmonds General Manager Enclosure 01412 WA013 1 1149 2002v800 OATE IN: '~ CITY OF FEDERAL WAY LAW DEPARTMENT REGUEBT FOR CONTRACT PREPARATIONIDOCUMENT REVIEWIBIG!NATURE ROUTING! SLIP DATE DUT- I :: ::::::::::: ::::~::~:SDN: ~~~ ~~~ EXT'- 3. DATE REQ. By, 4. TYPE DF DDCUMENT REQUESTED [CHECK DNEI: 0 PAOF.BBIONAL SERVICE A"RE.MENT 0 MAINTENANCE/LABOR AGREEM.NT 0 PUBLIC WORKB CONTRACT 0 SMALL PU"UC WORKB CDNTRACT 'LEOO THAN ..B,ceo, 0 PURCHABE AGREEMENT 'MAYOR'ALS, SU""UEO, E~'OMS"" 0 SECURITY DOCUMENT 'E.G.. ""REEMENT" __'N IlONa, ""'ONMENT DF FUN'" 'N UEU a. BDND> 0 REAL EBTATE PURCHABE .. SALES AGREEMENT 0 CONTRACTOR SELECTION DecUMENT ~~::~ :;~:::ENT 0 EASEMENT 0 OTHER 0 CaBO AOI, ~~ ~l~\d) 5. PRD.JECT NAME: ~~\~ ~~ ~\\:>\:~e- s. NAMEDFCDNTRACTDR: ~~ ~~~\\'\ ADDRESS: PHDNE: TYPE DF PERSDN DR ENTITY [CHECK DNE): 0 INDIVIDUAL 0 PARTNERSHIP 0 BOLE PRO"RIETORBHIP STATE' 0 CDRPORATlDN TAX IDIIBSI, SIONATURE NAME: TITLE: 7. SCDPE DF WORK: ATTACH ExHISIT A . A CDMPLETE AND DETAILED DESCRIPTION OF THE SERVICES DR EICDPE OF WORK, INCLUDINO COMPLETlDN DATE FDR EACH PHASE DF WORK AND LOCATION DF WORK. B. TERM: CDMMENCEMENT DATE' \ ~ \ \\ ()\ ~ '- CDMPLETIDN DATE: \.Ie \ \ '" ();}- 9. TDTAL CDMPENSATIDN $ [INCLUDE EXPENBES AND SALES TAX, IF ANY) ". CALCULATEa DN ~URLY LA"R CHAROE - ATTACH .CHEDU~. aF EMPLDYEEO TO~. ~D HDUDAY _TO" REIMSURBASL~PENBES' 0 YES OO~ND IF YES, MAXI~ DDLLAR AMDUNT~ IB SALES TAX DW~ 0 YES] ND"""'- IF YES. $ ""-.----"'AID BY: 0 ~RACTDR 0 CITY 0 REC>UEBT F BleB 0 REC>UEBT FDR OPDBALS 0 REQUEST FO GlUDTES 0 REQUEBT FOR ALIFICATIDNB 0 ARCHITe\.. .. ENQINEER LIST 0 SMALL ;;;O~ ROBTER 10. SELECTIDN DCESS USED [CHECK DNEI: 11, CDNTRACT REVIEW INITIALJDATE ApPRDVED o~ 0 -- .--- .r~SJ ~K c~=~':::~OT AMENaMENTS, CDN>'RACTDR OELSCT'~ aDCUMEN" llJ-"""" a.,,~ 11. CDNTRACT SIONATURE RDUTINO INITIALJDATE ApPRDVED Q",- ---.aY!!!!.eNT n " TV MANAGER ~ Q -- r. OaK - '(~ à \l\.\':)\ 0 SIQN Copy BACK TO ORIGINATINQ DX'T) 0 ABSIGNEO AO I . ~~. \f)l., ,f- 0 PURCHAS'NG, PLEABE CHARI3E TO' CDMMENTS WHOYO - .".'HAL sms W"H =~m CANARY - C~R" ~ .TA"" P'- - ~W ..-. =~NRoa - ='.~ATO- STm ~.E 'R~ "~E' ~1:\,\~- \~l~) Confidential SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and City of Federal Way. Effective Date: District Name: District Number: Customer Name: Customer Number: June 1,2001 Seattle 1411 City of Federal Way 001045 STORAGE PRICING Secure space for the storage of hard copy business records. $.20 per cubic foot per month Storage Minimum: $75.00 per month Storage charges will be billed monthly in advance. MANAGEMENT SERVICES PRICING Services during nonnal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Records-The receipt of additional customer records resulting in an increase to the customer storage balance (receiving and entry/accessions): $2.30 per cubic foot Retrievals or Reflies-The temporary retrieval of records from, or return to, storage: Standard-$3.10 per cubic foot Standard-$4.l0 per file Emergency Visit (Rush)-$5.20 per cubic foot Emergency Visit (Rush)-$5.70 per file Destruction-The preparation, documentation, and physical destruction of records: $5.50 per cubic foot Permanent Withdrawal-The preparation, documentation, and pennanent withdrawal of records: $4.60 per cubic foot $4.70 per file ORIGINAL Iron Mountain Records Management, Inc. Page I Confidential Miscellaneous Services: $45.00 per labor hour Individual List-The data entry of individual files within a carton. By Quote Data Entry-New/Change (includes deletion from system inventory). $.40 per carton Service Minimum-$5.00 per transaction. Management services will be billed monthly in arrears. Service activity volumes substantially exceeding customer norms may result in overtime charges with customer authorization. All other services, not specifically listed, will be charged at Iron Mountain's then current rates. TRANSPORT A nON PRICING Delivery/Pickup Next Day $17.00 trip charge, $2.80 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Half Day $27.00 trip charge, $2.80 per cubic foot Call by 11:00 a.m. for delivery same day by 5:00 p.m. Call by 3:00 p.m. for delivery next business day by noon. Rush $72.00 trip charge, $2.80 per cubic foot Delivery within 2 hours of request After Hours/Weekends/Holidays $112.50 trip charge, $2.80 per cubic foot Delivery within 4 hours of request Transportation charges will be billed monthly in arrears. Iron Mountain Records Management. Inc. Page 2 Confidential ADDITIONAL SERVICES PRICING Empty Cartons 1.2 cf cartons $2.25 Document Destruction (Shredding) Per Pound $0.25 All services provided after normal business hours or for extraordinary volume/service requirements will be charged at overtime rates. TERM The term of the Agreement of which this Schedule A is a part will commence on the Effective Date indicated above and continue until the end of the month that is the 11th month anniversary. Unless written notice of non-renewal is delivered by either party to the other not less than sixty days prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Storage prices set forth above shall remain in effect for the first 12 months of this Agreement. Charges for all other services may be adjusted at any time upon 30 days written notice. Iron Mountain Records Management, Inc. Page 3 ... IRON MOUNTAIN" Th, Lo,d" 'n "'°,,", '" I,[o=,tion Mon,.'m',' April 30, 2001 1(0) [¡, 11;. ~. U II ~,JñI UU~D, L . .. i L::J c~~~Ç~!~~:i:~r Chris Green City of Federal Way 33530 First Way S POBox 9718 Federal Way, WA 98063 Dear Chris: Thank you for choosing Iron Mountain, the Leader in Records and Information Management, as your partner in records management. Our records indicate that your contract anniversary date is June 1, 2001. Iron Mountain reviews all client contracts on their anniversary date. This review, which has not always resulted in a price increase, ensures that our cost and revenue streams remain in touch with the current fiscal reality of operating in the Puget Sound area. Please find attached a revised Schedule A (rate schedule) which will go into effect on June 1, 2001. This schedule provides a description of the storage, management and transportation services of your records management program and the corresponding rates for each. In the event that our contract review disc'osed that the initial term of your original contract had expired, you will find an Iron Mountain contract enclosed. Please review and sign the contract and return all copies to the address on the contract. A countersigned copy of the agreement will be returned to you for your files. Iron Mountain strives to provide an outstanding level of quality service at a most competitive rate. Please call Anne Robertson, Account Services Coordinator, at (425) 883-1271 x 508, or me directly if you have any questions about your revised rates or about additional services that Iron Mountain can provide for your records management program. I look forward to the continued partnership between our companies. Best Regards, ~ID2 Shawn Edmonds General Manager (425) 883-1271 x 505 RECORDS MANAGEMENT DIVISION HEADQUARTERS 1000 CAMPUS DRIVE. COLLEGEVILLE. PA 19426 . TEL: (610) 831-2300 I (800) FASTFILE . FAX: (610) 831-2388' IRON MOUNTAIN. COM # ? ~ - / S--{¿, (cl) Confidential SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and City of Federal Way. Effective Date: District Name: District Number: Customer Name: Customer Number: June 1,2000 Seattle 1411 City of Federal Way 1045 STORAGE PRICING Secure space for the storage of hard copy business records. $.20 per cubic foot per month Storage Minimum: $50.00 per month Storage charges will be billed monthly in advance. MANAGEMENT SERVICES PRICING Services during normal business hours, Monday through Friday 8:00 a.m. to 5:00 p.m., excluding holidays. New Records-The receipt of additional customer records resulting in an increase to the customer storage balance (receiving and entry/accessions): $1.50 per cubic foot Retrievals or Reflies-The temporary retrieval of records from, or return to, storage: Standard-$3.00 per cubic foot Standard-$3.50 per file Emergency Visit (Rush)-$3.50 per cubic foot Emergency Visit (Rush)-$4.00 per file Destruction-The preparation, documentation, and physical destruction of records: $4.00 per cubic foot plus retrieval Permanent Withdrawal-The preparation, documentation, and permanent withdrawal of records: $4.50 per cubic foot plus retrieval Iron Mounlain Records Management. Inc. Page I Confidenlial Miscellaneous Services: $45.00 per labor hour Account Closing-The removal of all deposits upon termination of contract. $5.75 per cubic foot Service Minimum-$5.00 per transaction. Management services will be billed monthly in arrears. Service activity volumes substantially exceeding customer norms may result in overtime charges with customer authorization. All other services, not specifically listed, will be charged at Iron Mountain's then current rates. TRANSPORTATION PRICING Delivery/Pickup Next Day $16.00 trip charge, $1.35 per cubic foot Call by 3:00 p.m. for delivery next day by 5:00 p.m. Same Day $26.00 trip charge, $1.35 per cubic foot Call by II :00 a.m. for delivery same day by 5:00 p.m. Emergency Visit (Rush) $49.00 trip charge, $1.35 per cubic foot Delivery within 2 hours of request After HourslWeekends/Holidays $76.00 trip charge, $1.35 per cubic foot Delivery within 4 hours of request Transportation charges will be billed month!y in arrea:s. COMPUTER AND REpORTING CHARGES Included in the customer's storage rate are the Monthly Supplemental Reports. All other reports (including special sorting and special file listings) are subject to the computer listing charge and/or initial setup, reporting or download fees. Computer maintenance (changes, destruction, removals) Special service individual listing, per line (quoted by job scope) $.75 upon request Iron Mountain Records Management, Inc. Page 2 On-line computer searching Regularly-scheduled hard copy records (each) CD-ROM reporting Initial setup Per download Electronic file transfer Initial setup Per download Diskette download Initial setup Per download ADDITIONAL SERVICES PRICING Confidential $.50 $45.00 $500.00 $175.00 $25.00 $25.00 $50.00 $25.00 Faxing First page Each additional page Photocopying First page Each additional page Labor Services Per labor hour $45.00 $1.00 $.50 $.50 $.50 All services provided after normal business hours or for extraordinary volume/service requirements will be charged at overtime rates. TERM The term of the Agreement of which this Schedule A is a part will commence on the Effective Date indicated above and continue until the end of the month that is the 11th month anniversary. Unless written notice of non-renewal is delivered by either party to the other not less than sixty days prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Storage prices set forth above shall remain in effect for the first 12 months of this Agreement. Charges for all other services may be adjusted at any time upon 30 days written notice. Iron Mounlain Records Management. Inc. Page 3 ... IRON MOUNTAIN. Th. Wod" L"g~' "'°,," M'~g.mrn' Com"""y April 28, 2000 Chris Green City of Federal Way 33530 First Way S Federal Way, WA 98003 Dear Chris: Thank you for choosing Iron Mountain, the Leader in Records and Infonnation Management, as your records manager. We all operate in an increasingly competitive marketplace. Gearly, in such an environment, only those companies that are able to manage their businesses with maximwn efficiency and cost effectiveness will thrive. To that end, Iron Mountain reviews its client's contracts on an annual basis. While this review has not always resulted in a price increase, it ensures that our cost and revenue streams remain in touch with the CUJTent fiscal reality of operating in the Puget Sound area. Please find attached a new Schedule A (rate Schedule) with adjusted storage and services rates. These rates will go into effect on June 1, 2000. This revised schedule also provides a description of the storage, management and transportation services of your records management program and the coITesponding rates for each. In the event that our contract review disclosed that the initial tenn of your original contract had expired, you will also find an Iron Mountain contract enclosed Please review and sign the contract and return all copies to the address below. A counter-signed copy of the agreement will be returned to you for your fIles. Iron Mountain strives to provide an outstanding level of quality service at a most competitive rate. Please call your Account Manager, Anne Robertson, at (425) 883-1271 x508, or me directly if you have any questions about your revised rates or about addirional services that Iron Mountain can provide for your records management program. I look forward to the continued partnership betweeI"'. our ccmp2,,;e". We hope you are enjoying all the new and exciting developments at Iron Mountain. We look forward to our continued partnership. ~ Richard Melrose General Manager 8950 154TH AVENUE NORTHEAST, REDMOND, WA 98052' TEL: (425) 883-1271 . FAX: (425) 883-1305 . WWWIRONMOUNTAIN.COM 06/18/99 15:03 FAX 206 INTERMATION. INC v " IRON MOUNTA1Xr ~ 0021002 /16- 9. -I S-b(e~ ~ America's largest Rttords Management Compony RECORDS~ANAGEMENTAND SERVICE AGREEMENT CU5Iomer Billing Addn:.. (If Different) SIleetAddress 33530 First Wa Street or Box No. South Oty Zip+4 Oty .~". Zip +4 Billing Conract Tc1epbooe 253-661-4070 Telepbone Fax CIutomerNumbu 1045 . . . District Numbu Mailiog Add""s of District 829 Redmond, WA 98052 ..Iron Mountain (the "Company") hereby agrees lO accept for storage and to service under its management system at Iron Mountain facilities such records material (deposi") as Customer requests. Customer agrees 10 pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the terms and conditions below and on reverse hereof. V AWE OF DEPOSITS. Customer declares, II)r the purpOse of this Agreement, that the value of the deposits is $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. Customer acknowledges that it has declined to declare an excess valuation, for which an excess ,'a[ualion fee would have been charged, LIMITATION OF LIABILITY. The Company's liahility. if any, 1'01- loss ..1' or damage to part or all of the deposits shall be limited to $1.00 per cm.ton. linear fonl of open shelf files, container, disk pack or olher deposit item. £:;é tt.~~- ~Londi K. Lindell, City Attorney ""-. "c. of ,.d.,", w.. IRONM~ /.1 , "- ?'~'~ "- ,~ ~.# Signature ' ( "----Signature. . Title City Clerk TItle C Ø? t "'/f- 7) Date 'June 9. 1999 Date CONTRACT EFFECTIvE DATE June 1, 1999 WHOrE -IAON """"'A/H """"""'" """""'-CUSTOMER --1I\ON.....,....0IST!I1CT .~~!~~ ..... """""",""... RI!V.'" -_A--_- -""" (") SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and City of Federal Way. Effective Date: District Name: District Number: Customer Name: Customer Number: June 1, 1999 Seattle 829 City of Federal Way 1045 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $.18 per cubic foot per month. Storage Minimum: $50.00 per month. Storage charges will be billed monthly in advance. MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per carton. Retrievals or Refiles: The temporary retrieval of records from, or return to, storage: Cartons Files Cartons (rush) Files (rush) S2.00 per carton S1.75perfile S; I 0.00 per carton $10.00 per file Destruction: The preparation, documentation, and physical destruction of records: $3.00 per cubic foot plus retrieval. Permanent Removal: The preparation, documentation, and permanent withdrawal of records: $3.00 per cubic foot, plus retrieval. Miscellaneous Services: $22.50 per hour. Management services will be billed monthly in arrears. Iron Mountain lof2 Confidential Iron Mountain ,-,) .--,) TRANSPORTATION Delivery: Next Day Same Day Rush $13.00 for the first carton, $1.00 each additionaIcartOn. Call by 3 p.m. for delive¡y by 5 p.m. the next day $30.00 for the first carton, $1.00 each additional carton. Call by II :00 a.m. for delive¡y by 5:00 p.m. $60.00 for the first carton, $1.00 each additional carton. Delive¡y witWn 2 hours of request. After Hours/WeekendsIHolidays Pickup: Scheduled $70.00 for the first carton, $1.00 each additional carton. $13.00 for the fIrSt carton, $1.00 each additional carton. Scheduled within 48 hours of request. Transportation charges will be billed monthly in 3ITears. ANCILLARY SERVICES TERM All other services requested will be charged at Iron Mountain's then current rates. The term of the Agreement of which this Schedule A is a part will commence on the Effective Date indicated above and continue until the end of the month that is the 11 th month anniversary. Unless written notice of non-renewal is delivered by either party to the other not less than sixty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the first 12 months of this Agreement Thereafter, any price adjustments shall be made only after 30 days written notice. 2of2 Confidential , I Update: [ESC] to St è, [DEL] to Cancel, I Enter changes into form I~~~~~~~~~====~~~~~~~~~~~~==[ Recurring Invoices I Doc#: 2043556 Group: ms I Inv#: IRON MTN Template: Y I Desc: MSC-RECORDS STORAGE SVC I Vendor: 003211 IRON MOUNTAIN/SAFESITE INC I Fisc class: cy Start date: End Date: I Interval: Document class: Last copied: 1=~==Type==Item code~~~Whse~~=~Quantity~~Unit~~~~~~Unit Cost~~~~~~Extension~~ I 01) (gds) ( I()( 1.00) (blkt) ( 1.00)( 1.00) I Tax cd: Comm cd: 1099 box: I MSC-RECORDS STORAGE SVC I AS PER CONTRACT #AG96-156C I TERM: 6-1-99 THRU 5-31-2000 I APPROVER: CHRIS GREEN I E 001-1200-044-514-30-452 I I I I~~~~[OPERATING RENTALS/LEASESJ~~~~~~~~~~==========(Total: 1.00)~ IE ~ expenditure, B ~ balance-sheet, R ~ revenue, S = shortcut, C ~ copy , [TAB] Next. .ldow Help: [CTRL] - [w] ]~~~~~~====~~~~~~~~~~==~~~~~ Year: 1999 100.000% 1. 00 1 Sess-1 10.1.10.3 1 18/8 Ln rUJ ) ~ (..,<) J}\ VO l'Ù. ~~t1 '-+ ~ tlYK tí'W ~ ~ DATE DATE OUT: TO: CITY OF FEDERAL WAY LAW DEPARTMENT REI;/UEST I'"OR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE 1. ORII3INATING DEPT./Dlv.: 11 S' ~ {1¿~L 2. ORI131NATING STAF"F" PERSON: (-!-~ EXT: ~O 3. DATE REQ. By: ROUTING SLIP 4. TYPE OF" DDCUMENT REQUESTED (CHECK ONE): ')/~> /7'1 0 PRe'ESSleNAL BERVICES AGREEMENT 0 SECURITY DDCUMENT 0 MA'NTENANCElLABeR AGREEMENT 'E.... AOR".'HT . P"F/MA'H BOHO, A"'OH.EHT OF FUHO. 'H L..u 0' BOHOI 0 PUSLIC WDRKS CDNTRACT iceNTRACTCR SELECT,eN DeCUMENT 0 BMALL PUBLIC WDRKS CDNTRACT 3 'E.... RFS, RFP. RFO' 9 t, ¡o;;;--ro (C) 0 P~:::H::: ::;::::ENT C~;;,::~ AMEN/,"NT r AG#: /, yo" - , IMATER'ALS. Bu..un, EOU'..'HY' OTHER ~ ~ 5. PR:::A~TE:T:::URCMASZ:;~ZT~J- ? d~~ ~<'~ I- 6. NAME OF" CONTRACTOR: ~"--' (, / 9n -/s;'~- ~~ ADDRESS: LUß TYPE OF" PERSON OR ENTITY (¿HECK ONE>: 0 INDIVIDUAL 0 PARTNERSHIP 0 SDLE PRePRIETDRBH'P STATE: 0 CDRPeRATIDN TAX IC#/SS#: S'GNATURE NAME: TITLE: 7. SCOPE OF" WORK: ATTACH EXHIBIT A - A COMPLETE AND DETAILED DESCRIPTION OF" THE SERVICES OR SCOPE OF" WORK, INCLUDINI3 COMPLETION DATES 'OR EACH PHASE DF" WORK AND LOCATION OF" WORK. B. TERM: COMMENCEMENT DATE: (PI; / c¡ " , I COMPLETION DATE: ~31,/ $.t? d ú 9. TOTAL COMPENSATION: $ (INCLUDES EXPENSES AND SALES TAX, IF" ANY) '" OALOULAnO OH HOURLY LA.O. CHA..E . AmOH .OHECULU CF E..Lom. TlTm AHO HOURLY RATn' REIMBURSABLE EXPENSES: 0 YES DNa IF" YES, MAXIMUM DOLLAR AMOUNT: $ Is SALES TAX OWED? 0 YES 0 No IF" YES, $ PAID BY: 0 CONTRACTOR OCITY 1 D. SELECTION PROCESS USED (CHECK ONE>: 0 REOUEST FDR BIDS 0 REQUEST FOR PRepeSALB 0 REQUEST FDR QueTES 0 REQUEST FDR QUAUFICATIDNB 0 ARCHITECT & ENGINEER LIST 0 SMALL WeRKB RDSTER 11. CONTRACT REVIEW INITIAUDATE ApPROVED 0 DIRECTDR 0 LAW (ALL CDNTRACTS) 5/1I¡'))9Q - IkPA "OffruvttJ a.'b -N !;,.-", <> ... ~ ¡ 'l"<Ww-t. -& Crf<¡ iAA¡ 0 PURCHASING 0/ 12. CONTRACT SIGNATURE ROUTING INITIAUDATE ApPROVED ~ )( 0 LA,W DEPARTMENT p~ &;,;~~ ~~ J\r\ 0 CITY MANAGER ~ '" ' ~TY CLERK '/Il>':, . -'\ 0 ",.,- ,... .... " ."mooon,. "" 2t ~, ~ .y\\ 0 ASSIGNED AG # , ' \ \\ . 0 PURCHASONG: PLEASE CHARGE TDI .. ' \;; rJ¡.., COM1ÇTs-Æ I ~~~ ¥ / ~ U ,"té":'<>1- . "'<'. " ~.-¿ L~-...<-... rl-w~. ~ ~ - (5 rv /< . ~9? £ PM.. 0 R'BK MANAGEMENT (ALL COHTRAOT. EXCE.T A.EHO.EHT., COHYRACTO. .ELECTOOH OCOU.EH" GDLOFNROO, l-\ IR@N MOUNTAI~ ~@ 19G- 9~-IS-b~) America's largeSt Records Management Company RECORDS~ANAGEMENTAND SERVICE AGREEMENT Customer Bming Address (If o;fferent) (';f-u ,<, "',,""~-~1 T.T, Street Address Street or Box No. 33530 First Wav South City I State I Zip + 4 Ci(y I State I Zip+4 '" T.n QR()()~ Primary Contact and TItle Bming Contac( r'hr;" 1'-r""n (';h, ('1,,_" Telephone rFax Telephone I Fax 253-661-4070 253-661-4075 .. .. . . Customer Number o;strict Number 1045 829 Mailing Address of o;strict ð"~n . ~ n, Redmond, WA 98052 Iron Mountain (the "Company") hereby agrees to accept for storage and to service under its management system at Iron Mountain facilities such records material (deposits) as Customer requests, Customer agrees to pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the tenus and conditions below and on reverse hereof. VALUE OF DEPOSITS. Customer declares, for the purpose of this Agreement, that the value of the deposits is $1.00 per carton, linear foot of open shelf mes, container, disk pack or other deposit item. Customer acknowledges that it has declined to declare an excess valuation, for which an excess valuation fee would have been charged. LIMITATION OF LIABILITY. The Company's liability, if any, for loss of or damage to part or all of the deposits shall be limited to $1.00 per carton, linear foot of open shelf mes, container, disk pack or other deposit item. ú ~~ +:.v. Cùstomer Citv of Feåeral Wav Londi K. Lindell, City Attorney IRON MOUNTAIN ::J? ~ë2tiF;~~:::' City Clerk Title TItle Dale 'June 9. 1999 Dale WH"', 'RON MOUNrA'N CORPORATE CANAR'. CUSWMFR "". 'RON MOUNr"N OIS'ROC' .f~!~~ CONTRACT EFFECTIVE DATE June 1, 1999 'M." CO"R'GHT "" RF' ,., ,........,_....'"-,......,~- ---, "..c - "L' -/) \ . l. IRON MOP~TAIN STANDAIUlTERMS'AN'D cè' ')ITIONS (Based upon Terms and Conditions, "ved and Promulgated by the Association ofCom;;'erc,. .,ecords Centers, Inc., March 1986) I. S(mge and Sor,ice Chnegos - All ch"'gcs fo,",orngc .md s",l" und" Ihl, Agr"mc"l ,hall bc" sp<eit;,d i" Schcdul, A "",,h'" h,reto. Soch ch"g" ,1,,11 remain fixed for th""nnof Ihi, Agre,m"'1 t",l"dl","n,wa1s)u""~olh,~i,, provld'" in Sch"'"I, A , 2. Torm - Th, 1"00 ?flhis A,",m,ot ,h,1I COotot".'" "0 Ih, d...core:u"om,,', ,igo"'",,.,. ifl"". Ihc EfT"Ii" Da" '" forth on Schcd"l, A. Un"~OIhe~isepmvided I" SehcduleA. the "'00 w,1I ,oo"oue f., one ye",. w.lh 'U'oO"I" rencw,ls for addilion'l ,""",I" ,"c-y'" Icon,. "01", ~I"" oolice ofooo-reo,w,1 I, deli""" hy ,ith" party 1O th, olh" nOli", Ih," thIrty day' p'io, '0 Ih, "piralio" d..,. Do,io, the "nn C""om" wll1 "O" with Ihc Comp,"y ootl"" th'" 10 ~I nf 'h, ioilial I"",f,, bal,"" of Ih, slo"d m""iaia, nct of d'",,"clioos uodcrtakeo 10 th, ""onal cou"c ofbosio",. . J. Mc",: Proc'd...,; Fme Maj'...; C..fid"lIaliIY '", .: A D,po'i"d m""ial ,"d iotom,..loo co"'aloed I" "Id m""i,,1 m,y be deli"",d po"ua,,' Iu di"",o" of C"'lom,,', a,"'tt'! id'otifi'" In th, Compa"y', sta"d"d aulho""'ioo fo,,",. Autho",y grao"d to a"y P"'O" "0 Ih, Comp.my', slaod"d ""h",i"""n tOm.. ,hall ,""'til"" ("'",om", "pres"",ion Ih" Ih, idcnriO'" ""'0"' have <",II ,,"hmi'y to om,,"';. .""Jce fo,o, removal ofC"stom,,', mate,inl. ",d '° d"I"""d ""i" ,o'h ma",I,1. So,h "rd", mny bc given In ""'°0. by "lcphDOC °' 1o "iting. ß. C""",m" vhal1 ,omply with Ih, Comp"", re..onabk "peratioool re""i",n"".,, modified from Ilmc 1o lim,. re,"dio, ",olal"",. del;""" vol""",. s""dly. "c", ",d ,i"'iI" 'm"'c". Costom" "'nowkd,,, that c""",di"", ,ol"n" ""mi" """"". ""'odi", ",m"""" rem"vols. m,y req"ire thc Comp",y '0 ineu"dd"io",1 CO,". whi,h C"ston", will pay "Ih, Comp,"y', ovcrtim, "I". provid,d ,h.. 'he Cmnp'", ,1",11 h", "d,i",1 "" Co,,"'mer i" "d,""'" C. Th, Comp,ny ,hall "," bc liabl, for delay or loobili', '" 1""""" """,,01 hv "," of God. g"","o"nlal ",im". labo, "nrest. "0". "°"",,1 "affi, delay, '" OIh" ca"", b,yond it, "'0"01. D. Th, Comp""y may c"mply with '"y "'"1""'" or ,i",iI", ",der ,eI""d I" 'he ",°," m"erl,I,. providcd 'h." 'h, C""'pany nollfi" C"",om,, promptly "poo ""Ip' Ih",of. ooless ""h o"ti" i,pmhlhl"d by I,w. C"""'n" ,hall ",C"mp"o,', '"""oobk,h""., for ""h oompl"'o" E. "C""Od"",,1 '"f"on"i"n" In,,", ",y i"fon","i"" (n i"""" """"'0 "" which so,h inr"on"ioo nlay "C =o,d,d. wl",h" W"O". vi,ua'. ,"dio. ",phi" ,ompu",'"" °' ",h"wi", """"""" '" ,",,'" <0 ,he pmp'rt,.. b",'"" ",01 !Jnle" ""h ("o"""""II"fo="'i"" was p",i"",'y "'0"" '" 'he Company Ire, of",yobli,ation '0 keep i'oo~'I¡d""i'I..i'sub"q""'rlymadcp"bli, by 'h,'C"""""'""liy" ,",,01 I""" I"'~in,a kgal "gh'l" m,',.,o,h dlsel"",re.o,w",.'o"wn."h,C"mp",yp,io,loreccip,ofsam, ftOm the Cu"",m"""..,all ""held, ~o confid"", by th: Co".'pa", ",01 ,liall b, ""d ooly 1m tho purpo", provided J",lo,tJUaA",...."'.t lhcCo""""Y 't¡n~,t:'J,~esamed""""of"",to safegUardth'Confi~.!.~of-cu.<otn"""Obh",tosaf,goanJ,"ownC"nfidcnttaJJOfonna"oo. . ,:./'(¡!:f,~;" . . - .,,10.. ..:~ ",: . ;"~ 4. Uabilhy& Umha<lon omama", -Th,C"mp""y ,h,," "'" ",'Ii"bl, 'i",", lo""f", ""00'" '° """,d m"""ol. ""W"""""'. ""Ie""",h lo"o,d'm,g, "",I"d from 'h, fail"" by 'h, Comp""y ", "",i" ,uch care 1o "g"d 'h""" '" a """"",bl) "",r,,1 P""'" w"old ,md" "od" lik, ,i"",ns..""" Ihc C"mpaoy i, °"1 I',ble for 1o", '" dmo,g, which ""Id oot have bcoo ",oid,d by the "",Iso "f ,~h ca". I' II"hk 'he "m""" "r 'he C",np,",., dam'gc i, Ilm,"d. .. p""ided "0 th, front p." he""f. D,po,l"d m"",ial, aœ 0°' Ins""d by Ih, Comp""y"",'o",'o",o,d,ma".how""",uscd (°"""""",,,, "',""d""'i"lh"""hl"'d-p""yi""""'f",,","mo,, ",i"c",di"gam""o"i""c".,of'hc"mirotionofliabiliry. C""",m"'h"""""'i"i"""""'f"""dm""'i"'""",o,,,,,,) "r",""""i"""",i"",'"C",,,p"" 1""""'"',h""lh,Compm,y"'lia"kh"""y",,",,,""'i"""ioc""tal d"n"g" 5. Noti"ofClalm"odFiHngofS"h .^. Cl,im, by C\"'mn"mu" b'p"""",j io ",i'i"gw "". C,"mp"".- """i"""""""""""""""i""",'"",'ong"'ha06"'aY".""'i"ryo,,,1omoflhc""'"dm"l"ial'"C""om" """d",'I1o,Co"O""i,o"htiedbYlh'C""p"","""""""""""'"d"""""""""""""'dl"""""",do"",I,lh,,oLcomd.whl'h""hm,i"hor"" B, 'o""",om"Yb,mai"I'i"d¡'yC""",n""",'h,'""""""",, h"'"".d"""""""""""i"""f"","dm""ial."ObtimcIY"'iO,"cI'i"'b."b"",i""..p,""d,"'" I"'mgmp¡' (A) "f'hi""'io". ",d..,Icv',uch ,,"O" "i", """"h'-.n,, (i) ,he d", ofdeli"""",""'m by th,Comp,"y o,(i"lh, d.", C",'"m" i,"",lncd ,hm 1"",d,m"""d"',.""lootopartnralt"f""""""""","u""""',d.n"',,,,,,,'im,' i, """"., C. Wh" "",cd m"""al has b",o 10Sl. damag,d 0' d""""d "°'\ has 0'" "," "e"""d '" ""',",d '" Cu",om". noo" Ih"'of may b, give" by maiho, ' ""i!),'" lell" '" C""o"",. '" 'h""""""""'fl"".d,m",""d",""'i"""gi",,'" """",""",, 1i""""""""'I"""""ri""""c1'im"""comm,oœm,",o<'a"ion,,,s"il",gio"",'h,"""o'",a"iog"r ""h ""Ii" b, '"' Coml""y 6. *and bill customer a reasonable fee for re-delivery '"ym"'-I"ym"""=""o".thirtyd"" Ireu""'"",I"I, 'h"""',c'","h'l",nl',"yIÜ' a ",nod ofl,'rty-t",d"",ft" 'hed"e of Ib,I""'i",'h,C"",pao, """.01)" givl"",o b",i"",d'y'-"oll" by "rtiO," "",i'"'i",.,'i,',, """"""""",-",I"""""'",""'i""""'h",i".*,(bJ",""""'"""",,,,C"""""i"'C""""",,haltb, "'bl"""hela"'h"g"",lhe,""ofl5%1'<rao""",.c"m""uod,"""""hlv."od"It "p,"",i""'md io colte"i",ch"'g" which "e io ",co",iodudiog ",..,," abl,allo,"cy,r",. 1<', C"""""'i"""'i","'lydelioq",nr(d,Oo""'b,'i"""""""""""",,,'f",,) ] """"" '"",iL"i"" l2-m"nrh p"iod)",d,., "p"" ,", "pl",I"""""mi"'h"""""i,Ag'"""",. ,he C""'pm" """ "",i" p",meol h} ,,"iI'ed ,h"" "i, , ." 01""", "r ",',d ""'"i,,I, ..J"""-"""""""""""~"'""""""","w"""-""- "¡.."""""..~_...,.."",",,,,,,,- -- e............,-;"...... -- """""""'-"'~ ~ <,.,~........ .....". ~ .,¡" .. "'- ~ ........".. -- -,..... ~... ~.--.. .."'...~... ..~-~ """""'.,.."",¡....,.. -~--""e..~-~~.~-,;~~~ ..,~ """"" '-""-~"'"-"'~¡"~~""'~--"'_n- ~ "'..........~.._- ",..~...............,...,.:....~..... 1"'h"'""'h,'(,,,,I""' ,.,"'"", """"""""""""""",5",i,,0. ",h,1t h",o" ",bi"'y"'C""" m"o"",o""h,;"""b""'h""",hC",,om,, No'hiog baeio ,lmltp"eI"d, th,Comp,"y "omp""u"" other ',""d", ""h",i"" by'""", °' """m'i". 7. Oo"",,<lon of 0". - Cu'tom" "I"", <h, Company from all liab,liry by """0 "'rh,d'..m"ioo of..""d ma"riat p"""ao' 10C""om", wrilt,ndl""It"o. 8. No<l", - Aoy ooli" o"d, P""O'" 1o 'h.. -',""m,,' m.. "" """ ,;r o"'d,- i" '" i,;o, '" "" """""",," "'" O" 'hc frootsid, h"",f ",,"I oTilt'" oo,lce of """,,, "I' "old"" hay ,,"co """'cd N""", I" Co",pa"y ,hall b"",w ,Ii, """""" "'",G""""",,""'" . D. O..""'hip "'",o"y-C",wm" 0"","" ,h" " """ ,"."""" k"" ,'""",Ii.m ,,',h, "",,01 """"",1 a"d h." f,,11 ",'hori'y 1"",°" ",idm",,"..1 a"ddr"" i"d"IMi'i"" io ""ord"o" with the tom.. oflhl, Agre"",,!. 111. lodom,,;nc"ioo - C">I"o", ag"" '" '"II, i"dcm"i'y 00' h"ld haook" ,he Co",p"", ."", ", ,mploy"s ,"d "CO" fo< a"y liabililV. co.. °' "pco" (Ioel"d"'g lit""i,,o "P,"", ",d "a"""bl""IO",cys'f"""lsl"""'lo"'h,C"mp""y'","""i"""fC""""",', "",,01 """,,1,,1, ."""om"',""",hofao",o,,, o<p,"vl,io", "f'hl,-"""","'""'h,C",np",, , "I"i"nv wi'h C""",n" "'Ihird p"ni" p""""" '" ,hi.' ',-cc"""'.""b", ""d"""""", 'h"",lig,"'"", "illfulmi"ood"""f'hc""mp,")'. I>' N" "mrdo", Sob","", '"Coodi<ions -C"<I""".""",, "",.. '"V""". """ wi,h ,h,' """p"", ",..",ial '"os"""d '"b, """'Iy flamoubk."plo,l"c, 'o,i,. ",o'h,m'",d""""", '" uo"fe ", St"" °' handk. °' any material which i, """.",-,Y """,., 00)' ',""nl °' "",,' I.." " "",1""°" rel..io, w 'h, 'ovl","""", ," h"anJo", m""i",. All eo"","",', p"",i", wh", ,h, C",opaoy', ""pl"y"'p"",,m ,cni"'",m,k,',"'Ii"".., '""'",d,',,h.,11 ¡" ""',,<',," Ii.""""", "b"""w,"d ,")'olh"h.""d"""""""""",,,"dl,;onv 12. Modificatioo,A"i,om'OI-Thi,Ag",m""bi"d""'h"" """"'" """"',, "",,' "",","<"h,' ",p""'"pa"'",od"""oIb,ch"'""o,,lIy. ThI,Agre,me",m,yo"'b""I..," by('o""m"'("'h"'I","""",mliat,nhi'b,"'Il""""""""'bI'"",,,,,"'(i""""""""",i""""',"""""ol<hoollh'",I","",o,,o"'f'h,.""'"wh"h ,h,1I "",¡'""",ay"oabi, <vI<hh,I" ," deloy,d parties 13. Dofioi"oos A """"""'"'h,Compo"y,h..llm",, 'coo 'I""""m R"",',\\.;".".."".", ,1""""""1""" """"',;,"'""S,h,d,,"-, B. 'cf"c""'O""oreddcpo'i""""d,p"".,.,""",."",'",."""",,",""""","'"". ",'""1."""",,., ",.."i""'""'b,'h,C,""p"",'f",C""",o,,. """c"d"p"""do,""'i"'d"",,,,," byC"""mL"""h,Co,"panyf""I""""'"",,g ""',,"'"".., "."", ,"""" ,'"," b""h,"'I" "" ""'" ,"", """,j"i"", h"...' ("oY.."" 19'19. """ M"""""" "",¡""I "" .( SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT This Schedule A is made part of the Records Management and Service Agreement between Iron Mountain Records Management, Inc. and City of Federal Way. Effective Date: District Name: District Number: Customer Name: Customer Number: June I, 1999 Seattle 829 City ofFederai Way 1045 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $.18 per cubic foot per month. Storage Minimum: $50.00 per month. Storage charges will be billed monthly in advance. MANAGEMENT SERVICES Services during nonnal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $ I .00 per carton. Retrievals or RefiIes: The temporary retrieval of records from, or return to, storage: Cartons Files Cartons (rush) Files (rush) S2.00 per carton SI.75perfiIe SIO.OOpercarton SIO.OOperfile Destruction: The preparation, documentation, and physical destruction of records: $3.00 per cubic foot plus retrieval. Permanent Removal: The preparation, documentation, and pennanent withdrawal of records: $3.00 per cubic foot, plus retrieval. Miscellaneous Services: $22.50 per hour. Management services will be billed monthly in arrears. Iron Mounlain lof2 Confidential Iron Mountain TRANSPORTATION Delivery: Next Dav Same Dav ~ $13.00 for the first carton, $1.00 each additional carton. Call by 3 p.m. for delivery by 5 p.m. the next day $30.00 for the frn carton, $1.00 each additional carton. Call by 11:00 a.m. for delivery by 5:00 p.m. $60.00 for the first carton, $1.00 each additional carton. Delivery within 2 hou:.. of request. After HourslWeekendsIHolidavs Pickup: Scheduled $70.00 for the first carton, $1.00 each additional carton. $13.00 for the first carton, $1.00 each additional carton. Scheduled within 48 hours of request Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES TERM All other services requested will be charged at Iron Mountain's then current rates. The teno of the Agreement of which this Schedule A is a part will commence on the Effective Date indicated above and continue until the end of the month that is the II" month anniversary. Unless written notice of non-renewal is delivered by either party to the other not less than sixty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year tenos. Prices set forth above shall remain in effect for the fIrSt 12 months of this Agreement Thereafter, any price adjustments shall be made only after 30 days written notice. 20f2 Confidential IRON MOUNTAIN 8950 I 54TH AVENUE, N.E. REDMOND, WASHINGTON 98<)52 TELEPHONE, 425883,1271 FAX, 425883,130\ ... IRON MOUNTAIN @ A",ertQ' I"""", Rem"" M'"'gcmc", Compo"y May 7, 1999 ¡:://:: C F::: I \/ €: [) MAY 1 1 Cily 1999 Clìy CLE:¡:¡ OrF(,1(s()¡::¡::/~- -~'¡AL V,~y Chris Green City of Federal Way 33530 First Way S. Federal Way, W1\ 98003-6210 Dear Chris: Enclosed with this letter are the renewal Records Management and Service 1\greement and Schedule 1\ for the City of Federal Way. Please review these documents and call me with any questions or concerns you may have. My direct line is (425) 861-1508. Please sign and return all three copies. For your convenience, an addressed return envelope has been provided. Upon receipt of the Iron Mountain contract it will be countersigned, then your copy will be returned to you for your records. We will continue to work hard to deliver the best value in the records management industry, and we look forward to our continued partnership. Sincerely, f2uu ~ i\nne Robertson 1\ccount Services Coordinator IRON MOUNTAIN 89\OI\4THAVENUE,N.E. REDMOND, WASHINGTO" 98052 ... IRON MOUNTAIN @ Am,rica', ""g"1 R,wed, M,mg,m'nI C"mpany Chris Green City of Federal Way 33530 First Way S. Federal Way, W A 98003-6210 ¡:U::CËIVI::D MAY 1 1 CIIy , 1999 CITy c~~~RkS nr:FI('~ -~'¡AL ',~y May 7, 1999 Dear Chris: Enclosed with this letter are the renewal Records Management and Service Agreement and Schedule A for the City of Federal Way. Please review these documents and call me with any questions or concerns you may have. My direct line is (425) 861-1508. Please sign and return all three copies. For your convenience, an addressed return envelope has been provided. Upon receipt of the Iron Mountain contract it will be countersigned, then your copy will be returned to you for your records. We will continue to work hard to deliver the best value in the records management industry, and we look forward to our continued partnership. Sincerely, ~~ Anne Robertson Account Services Coordinator ,. ... " .. ,. f . 8 IRON MOUNTA~ 9c,-1s-~(4 Americas Largest Records Management Company RECORDS MANAGEMENT AND SERVICE AGREEMENT Customer CITY OF FED~RAL WAY Billing Address (If Different) Street Address 33530 1st WAY SOUTH Street or Box No. CityfO:;k:rR l Zip+4 98003 City Zip+4 Primary Contact and Title hI<.. bOB EAKE:P. Telephone Billing Contact Fax -1.iiJ¡1 - '4015 Telephone Fax Customer Number 1045 Ff:~ ,c('?ttlc Iron Mountain (the "Company") hereby agrees to accept for storage and to service under its management system at Iron Mountain facilities such records material (deposits) as Customer requests. Customer agrees to pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the terms and conditions be~r1ê'b"f>.1Œfr:eæ:y ß "BTIXJaD IUd En6* VALUE OF DEPOSITS. Customer declares that the value ~f the deposits is $1.00 per carton, 111",111 fuul úf Ul"'11 .I..1f Ilk., wIIMII~I, disk Pilclror other deposit item. Customer a..l.llu"I..dI;~ that itll~ d.....li....d t'ðdtdAt'~' "A"~ ,Id....tiv..,fu. "Im.h.... '.«x:M valuation fee would have been charged. m:Jj hw" * LIMITATION OF LIABILITY. The Company's liability, if any, for loss of or damage to part or aU of the deposits shaD be limited to $1.00 per carton, linear foot of open shelf tiles, container, disk pack or other deposit item. Signature Title Lllrlill, City At~ IRON MO~ / /, Name la""!1 ¡; ,ÄtJf,Æ w/< fc,V . ¡:;,/ . /"vi.:. L----. SIgnature ' /t,,- d . ,- -.;.>t:~ . Customer Name Date Title Date (;/t,P-fI'/r'-" ,11//-///.//, ." &, // / '(;/ .-OC ,"'I..!",. CONTRACT EFFECTIVE DATE 1LlYIe.l I J ¡c¡qí? leo.. ~ITE"RONMOU,NT,AI.NC,ORPOAATE.,. CANARY-CUSTOMER Copy .. '"""'-=' ",...,~'.'. ..~~!~~ PINK. IRON MOUNTAIN DISTRICT _"K""""'~"'"-' ,",",""", SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT FOR CITY OF FEDERAL WAY Prices are effective from: 06-01-98 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $0.17 per cubic foot per month MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. Initial Transfer: The pickup, transport and receipt of customer records establishing the initial storage balance: $- per cubic foot. Applies to the initial transfer volume of - cubic feet transferred within - months of the Effective Date. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per cubic foot. Retrievals or Refiles: The temporary retrieval of records from, or return to, storage: Cartons $2.00 per carton Files $1.75 per file Canons (rush) $10.00 per carton Files (rush) $10.00 per file Destruction or Permanent Removal: The preparation, documentation, and physical destruction of records, or permanent withdrawal of records: $3.00 per cubic foot plus retrieval. Management services will be billed monthly in arrears. TRANSPORTATION The pickup and/or delivery of City of Federal Way's records. Delivery: Next Dav $13.00 for the first carton, $1.00 each additional carton. Call by 3 p.m. for delivery by 5 p.m. the next day. Half dav $30.00 for the first carton, $1.00 each additional carton. Call by II a.m. for delivery by 5 p.m. Rush $60.00 for the first carton, $1.00 each additional carton. Delivery within 2 hours of request. After HourslWeekendsIHolidavs $70.00 for the first carton, $1.00 each additional carton. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES All other services requested will be charged at Iron Mountain's then current rates. An hourly service rate of $22.50 person hour will be charged for special projects during !lormal business hours. Service activity volumes substantially exceeding City of Federal Way's norms may result in overtime charges with City of Federal Way's authorization. TERM The term of the Agreement, of which this Schedule A is a part, will commence on the Effective Date indicated above and continue for I year. Unless written notice of non-renewal is delivered by either party to the other not less than thirty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the initial term of the Agreement. Thereafter, upon thirty days notice, effective on any anniversary date, storages prices may be adjt!sted by Iron Mountain by a percentage not less than the percentage change in the Consumer Price Index during the preceeding twelve months, rounded to the nearest full cent. IRON MOUNTAIN STANDARD OPERATING PROCEDURES (SUBJECT TO CHANGE WITHOUT NOTICE) Normal Business Hours: Monday through Friday, 8:00a.m. to 5:00 p.m. Order Cutoff Times for Zones I & 2: Orders received hy 11:00 a.m. each business day will be delivered by 5:00 p.m. the same day. Orders received by 3:00 p.m. each business day will be delivered by 12:00 noon the following business day. Orders received after 3:00 p.m. each business day will be delivered by 5:00 p.m. the following business day. Order Cutoff Times for Zone 3: Orders received by 3:00 p.m. each business day will be delivered by 5:00 p.m. the following business day. Order Limitations: Orders over 40 items may not be processed within the standard cutoff times, but will be delivered within a reasonable amount of time. If an entire order cannot be processed within the cutoff times a partial order will be delivered with the remaining balance arriving on later delivery periods. Redmond: Priority Deliveries: (Rush deliveries during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m.) Zone 1: Areas in the following zip code locations - 45 minutes fi'om call in: 98004,98005,98006,98007, 98008,98011,98033,98034,98052,98072,98073. Zone 2: Areas in the following zip code locations - 2 hours fi'om call in: 98101, 98102, 98103, 98104, 98105, 98106,98107,98111,98115,98117,98118,98119,98126, 98136, 98199. Zone 3: Areas other then the above listed zip codes - No Guarantee Available. (Guaranteed Priority Deliveries are limited to a maximum of 5 items) Kent: Priority Deliveries: (Rush deliveries during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m.) Zone 1: Areas in the following zip code locations - 45 minutes fi'om call in: 98001, 98002, 98003, 98023, 98031, 98032,98035,98042,98055,98056,98057,98058, 98059, 98063, 98064, 98092. Zone 2: Areas in the following zip code locations - I hour and 15 minutes fi'om call in: 98004, 98005, 98104, 98105,98116,98133,98154,98164,98198. Zone 3: Areas in the following zip code locations - 2 hours fi'om call in: 98004, 98005, 98006, 98007, 98008, 98009,98015,98033,98034,98052,98053,98073,98083, 98101, 98104, 98105, 98109, 98111, 98114, 98116,98124,98133,98154,98164,98166,98198,98371, 98372, 98373, 98374, 98401, 98402, 98407, 98409,98413,98415,98418,98433,98438,98439,98442,98445. Zone 4: Areas other then the above listed zip codes - No Guarantee Available. (Guaranteed Priority Deliveries are limited to a maximum of 5 Items) Downtown Seattle: Priority Deliveries: (Rush deliveries during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m.) Zone 1: Areas in the following zip code locations - 45 minutes fi'om call in: 98101, 98102, 98104, 98109, 98112, 98121,98122,98124,98134,98144,98154,98174. Zone 2: Areas in the following zip code locations - 2 hours fi'om call in: 98103, 98105, 98106, 98107, 98111, 98115,98117,98118,98119,98126,98136,98199. Zone 3: Areas other then the above listed zip codes - No Guarantee Available. (Guaranteed Priority Deliveries are limited to a maximum of 5 items) STANDARD OPERATING PROCEDURES (continued) General Information Handling fees apply to all items delivered, used in viewing rooms, delivered by phone, fax, or mail, destruc~ion items, and items permanently withdrawn. Unless authorized in advance, all incoming boxes must have bar code labels affixed according to procedures explained in the Instruction Manual. All incoming new boxes must be accompanied by an Inventory Listing form, Record Manager Transmittal form, Box Transmittal form or Customer generated form (form used depends on the data entry requirements for your company). All incoming re-file boxes, and re-file files must be accompanied by a Box Transmittal form, Record Manager Transmittal form or Customer generated form. All interfile files must have an Interfile Post-It note attached or information identifying what container bar eode number the file should be interfiled into. All orders and deliveries will follow procedures explained in your Instruction Manual. Orders will not be accepted without a valid authorization code number/name. All regularly scheduled deliveries/pick-ups are not to exceed 15 minutes servicing time per stop (the 15 minutes begins when the driver reached the actual delivery/pick-up point) without incurring the servicing surcharge billed in quarter hour increments. Emergency Deliveries: (Deliveries required berorelafter normal business hours, weekends and holidays). Call 425-883-6374 and you will hear the following voice mail box message. You have reached Iron Mountain's emergency after-hours voice mail box. If this is an emergency. please press 0 and an operator will help you. If this is not an emergency, please leave your message after the beep and we will get back to you on the next business day. Thank you. Holidays Observed: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and the Day after, Christmas Eve, Christmas Day. (Sbould any of the above listed holidays fall on Saturday or Sunday, we reserve the right to observe Friday or Monday). IRON MOUNTAIN 8950 154TH AVENUE, N.E. REDMOND, WASHINGTON 98052 TELEPHONE, 425 883-1271 FAX, 425 883-1305 qto - 15LR(M Am<rirn, Laog"t R=nt>; Manag,mmt Ccmpony R~C~/II~O CI OCr 2 3 199 CI7Y7Y ~Lf:r.¡¡(s- '8 Or- I-í::/}>,Oi-FICE; '"c. ¡~'¡L V,í¡y ... IRON MOUNTAIN @ /D/dD/ c¡g ~ WL ~r¥ J!~ ~ ~~ ~rrw~~~ ~w. ~ audLI i1~~ ~c¡ú- ~ ~ ~ ~- ---il ~ ~ t1M.L f1A.A.1 () ~ n 1 ~ (l f111 ([}1JA- ~ ~ dw a.d7rtd ßJ +:15 - Elo/- /521. L#, ~~~CL~ /}6- y( --(,% (' ~ SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT FOR CITY OF FEDERAL WAY Prices are effective from: 07-01-98 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $0.17 per cubic foot per month ~AGEMENTSERVICES Services during nonnal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. Initial Transfer: The pickup, transport and receipt of customer records establishing the initial storage balance: $- per cubic foot. Applies to the initial transfer volume of - cubic feet transferred within - months of the Effective Date. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per cubic foot. Retrievals or ReiIles: The temporary retrieval of records from, or return to, storage: Cartons $2.00 per carton $1.75 per file $10.00 per carton $10.00 per file Files Cartons (rush) Files (rush) Destruction or Permanent Removal: The preparation, documentation, and physical destruction of records, or pcnnancnt withdrawal of records: $3.00 per cubic foot plus retrieval. Management services will be billed monthly in arrears. TRANSPORTATION The pickup and/or delivery of City of Federal Way's records. Delivery: Next Dav $13.00 for the first carton, $1.00 each additional carton. Call by 3 p.m. for delivery by 5 p.m. the next day. Half dav $30.00 for the first carton, $1.00 each additional carton. Call by II a.m. for delivery by 5 p.m. Rush $60.00 for the first carton, $1.00 each additional carton. Delivery within 2 hours of request. After HourslWeekendslHolidavs $70.00 for the fITst carton, $1.00 each additional carton. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES All other services requested will be charged at Iron Mountain's then current rates. An hourly service rate of $22.50 person hour will be charged for special projects during normal business hours. Service activity volumes substantially exceeding City of Federal Way's norms may result in overtime charges with City of Federal Way's authorization. TERM The term of the Agreement, of which this Schedule A is a part, will commence on the Effective Date indicated above and continue for I year. Unless written notice of non-renewal is delivered by either party to the other not less than thirty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the initial term of the Agreement. Thereafter, upon thirty days notice, effective on any anniversary date, storages prices may be adjusted by Iron Mountain by a percentage not less than the percentage change in the Consumer Price Index during the preceeding twelve months, rounded to the nearest full cent. IRON MOUNTAIN 6528 SOUTH 216TH STREET KENT, WASHINGTON 98031 TELEPHONE, 206871-8888 FAX, 206 871-4957 RECEIVED JUN 02-1998 CITY CLERKS OFFICE CITY OF FEDERAL WAY ... IRON MOUNTAIN Am,rica' ""&'" R,coro, M,mg,mmt Company May 28,1998 Mr. Bob Baker City of Federal Way 33530 First Way South Federal Way, Waslúngton, 98003 Dear Mr. Baker, As America's largest records management company, Iron Mountain takes great pride in meeting the diverse needs of our customers. We call it Customer first, a way of doing business that transcends the typical customer service philosophy and drives our day-to-day operations. Because we invest in our company and its future, Iron Mountain has enjoyed unprecedented growth over the last several years. With this growth, we are able to draw upon greater resources in order to provide our customers with even better customer service and more comprehensive service offerings. We have invested more than $12.5 million in SafeKeeperTM, our proprietary inventory management system, adding more billing options, enhanced transportation scheduling, upgrades to SafeKeeper PLUS products and heightened inventory control. We have expanded the number of records centers across the country to more than 166 in 52 markets, investing in our record center employees through expanded training programs, increased customer service staff, and upgrades to our facilities. We will continue to invest in the company to ensure superior value for our customers. As you know, we review contracts on an annual basis, which has not always resulted in a price increase. Since it has been one year since an adjustment was made to your rates, please find enclosed a new "Schedule A" with adjusted rates. This revised schedule provides a description of the storage, management and transportation services of your records management program and the coITesponding rates for each. This increase is appropriate given the investments we have made in our facilities, the escalating costs of doing business and the amount of time since your last contractual review. Please call your account manager if you have any questions about your Schedule A, or about additional services Iron Mountain can offer your records management program. We look forward to our continued partnership. Sincerely, ~ Operations Manager Enclosure To: DERAL WAY LAW DEPARTMENT F"OR CONTRACT PREPARATION/DoCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORII3INATINI3DEPT./DIV.: Á~((lf¿)~ %~ 2. ORII3INATINI3 STAF"F" PERSON: l ¿L.,----- EXT:~f;ð 3. DATE REQ. By: /6/>"'//9 '7 , , 4. TYPE OF" DOCUMENT REQUESTED (CHECK ONE): ~ReFESS'DNAL BERVICES AGREEMENT 0 MAINTENANCEILABDR AGREEMENT 0 PUBLIC WDRKS CDNTRACT 0 SMALL PUBLIC WDRKS CCNTRACT 'L... THAH .",000' 0 PURCHABE AGREEMENT 'MATERIALS, SU..U'.. EOUI...HT> 0 SECURITY DDCUMENT 'E.Z., A.REE.EHT . PER"MA'. "DHD, A'.'ZH.'HT DF FuHD. IH UEU DF BO.D' '7 fo - / s;-- "- *- AG#: f~~~ ~~.~J --4- / ú' "L--t~ cf 7 d- - rpJ- ¿- PHONE: ~~~E PRDPRIETCRSHIP STATE: r ~peRATleN TAX ID#/SS#: S"3NATURE NAME: TITLE: 7. SCOPE OF" WORK: ATTACH EXHIBIT A - A COMPLETE AND DETAILED DESCRIPTION OF" THE SERVICES OR SCOPE DF" WORK, INCLUDING COMPLETION DATr :~R_EnðPHASE OF" WORK AND LOCATION OF" WOR¡Kf)' _2- n() B. TERM: CDMMENCEMENT DATE: U ~ :::J 0 COMPLETION DATE: -- -[J 9. TOTAL COMPENSATION: $ ('NCLUDES EXPENSES AND SALES TAX. IF" ANY) 'IF CALCULATED DH HDURLY LA.OR CHA..E - ATTACH .CHEDU~. D' '..LDm. TOTLn AND HOURLY RATE" REIMBURSABLE EXPENSES: 0 YES ND IF" YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED? 0 YES Nc IF" VES, $ PAID BY: 0 CONTRACTOR OCITY 10. SELECTION PROCESS USED (CHECK ONE>: 0 REQUEST FeR BIDS 0 REQUEST FeR PRDPCSALS 0 REQUEST FDR QueTES 0 REQUEST FDR QUALlFlCATICNS 0 ARCHITECT & ENGINEER LIST 0 SMALL WCRKS ReSTER 11. CONTRACT REVIEW INITIAUDATE ApPROVED 0 DIRECTDR '" LAw 'ALL CCNTRACTSI f~ RISK MANAI3EMENT 'ALL COHTRACT. EXCE.T A.'ND.EHTX. COHTRACTOR .ELECToDN DOCU.'HT' - ~á-- j.:{lrll /'17 0 PURCHASING 12. CONTRACT SIGNATURE ROUTING INITIAUDATE ApPROVED I ó? ¡'ie I,;; 7 WH"F' D"'Z'HAL .m. W>'H CDNT"ACT CANARY, m"K TD OTm 'ONK' LAW Dm. GCLOFNROO. D"'D'HAT'H" .TA" LO'" 'RE~ .,.., IVl9/97 liON 10:49 FAX 2536614075 City of Federal Way 141001 * u * * * * * * * * * * * * * * * * * * u* TX REPORT u* uuuuuuuu* uu TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIllE USAGE T PGS. RESULT 4681 92538724957 12/29 10: 48 00' 45 1 OK ( ~. .IJ-<; 9'~-IS-& (4-j I1RST AMENDMENT CO . Profelsioal! S....... AII'8M1DDt with :mON MOt1NT4IN1SA.FI:S11'E. 1Nc. INti SdFI!SlJE i nit First Arnendmlllt ("Amendment") i. dated dIctiw tNsllt day afJuae, 19511, UId is wered into by and blltwlerl the City oUldll'1l W8,Y. a Wuhin¡ran municipal ~ratjCln ("City"), and IRON MOUNT AIN/S.'\FESlTE, INCORPORATED. ("Coftlr8etor"). A. The City and CoQtraQtor C:lucred into . ProfeuiaDaI SInIiceI A¡reemaat duocl effecrive May 29 1~j. whlr8by ContraCtor qreed to accept for service and stanp under its nllnllcement IY$11:111 at iu Kent, Washinatan, locaDon such record matorials u the City of Federal Way rcq\lmS, subjeCt to 8l1 the œnns Ind conditign, qrH. upon UDder AG 96-156, (U AiJNInOIrt"), B. Se;ocion 14, Modifi~8Iian of the Aøreaaeatprovl4ed tbat WI A¡ree:ment may only be amended by wrinen asreemltn! signed by the puti.. C. The pani" desire to amend die Aarecrmeut to 8Irteftd tht term orthl Agreement for a period oCMt less Ulan twelve (12) addi!ionIJ monlbslUltii June I, 1S1S1a. NOW. THEREFORE. I'lle parties l¡rlll to the fbUowíq terms ud condition¡; L ImD. The ASrel:l11ent ¡haJJ be amlllldad to a.teacI the tem1 olthe Agreement untù June} 1990. 2. :Full I:O1'C8 &rid EW- All oll\er&el'lllllftd çol1ditiDDS of die AaRement not modified by this Amendment shill remain in Nil force and cff'cçt, DATED the efFective date set Canh above. ClIYOF1EDERAL WAY IRON MO1TNTAJNISAFEsrn:, INC. ~ ~.,.. <Øf J(AA, Òbþ \1:> -" FIRST AMENDMENT to Professional Services Agreement with Rr=c~'('n-r JU'- 2 tí 1997 ¡ "I.. cr', c" "'" mON MOUNTAIN/SAFESITE, INC. flkla SAFESITE This First Amendment ("Amendment") is dated effective this 1st day ofJune, 1997, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and IRON MOUNTAlN/SAFESITE, INCORPORATED. ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective MI\Y 29 1996 whereby Contractor agreed to accept for service and storage under its management system at its Kent, Washington, location such record materials as the City of Federal Way requests, subject to all the tenns and conditions agreed upon under AG 96-156, ("Agreement"). B. Section 14. Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The parties desire to amend the Agreement to extend the term of the Agreement for a period of not less than twelve (12) additional months until June I, 1998. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Imn. The Agreement shall be amended to extend the term of the Agreement until June I ]998. 2. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY mON MOUNTAIN/SAFE SITE, INC. .~' By: i / '-"Iwe ang , //~/ Robert P. Bens, Branch Development Manager Director of Management Services 33530 1st Way South Federal Way, Washington 98003 Iron Mountain, Safesite, Inc. 6528 South 216th Street Kent, WA 98032 (206) 872-8888 IRON MOUNTAIN 6518 SOUTH 216TH STREET KENT, WASHINGTON 98032 TELEPHONE, 206872-8888 FAX 206872-49\7 ... IRON MOUNTAIN AmcriŒ\ "'cgðt Rco"", Mamgcment Comp'"y Dec. 1, 1997 RECEIVED DEe 0 1 1997 CITy OLEA CITY OF FE/1 OFFICE RAL WAY Mr. Bob Baker City of Federal Way 33530 First Way South Federal Way, Washington, 98003 Dear Mr. Baker, As America's largest records management company, Iron Mountain takes great pride in meeting the diverse needs of our customers. We call it Customerfirsl, a way of doing business that transcends the typical customer service philosophy and drives our day-to-day operations. Because we invest in our company and its future, Iron Mountain has enjoyed unprecedented groWth over the last several years. With this groWth, we are able to draw upon greater resources in order to provide our customers with even better customer service and more comprehensive service offerings. We have invested more than $12.5 million in SafeKeeperTM, our proprietary inventory management system, adding more billing options, enhanced transportation scheduling, upgrades to SafeKeeper PLUS products and heightened inventory control. We have expanded the nwnber of records centers across the country to more than 165 in 51 markets, investing in our record center employees through expanded training programs, increased customer service staff, and upgrades to our facilities. We will continue to invest in the company to ensure superior value for our customers. As you know, we review contracts on an annual basis, wlúch has not always resulted in a price increase. Since it has been one and a half years since an adjustment to your rates, please find enclosed a new "Schedule A" with adjusted rates. This revised schedule provides a description of the storage, management and transportation services of your records management program and the corresponding rates for each. This increase is appropriate given the investments we have made in our facilities, the escalating cost of doing business and the amount of time since your last contractual review. Please call your account manager if you have any questions about your Schedule A, or about additional services Iron Mountain can offer your records management program. We look forward to our continued partnership. Sincerely, 3&~ General Manager Enclosure (206) 661-4000 FEDERAL WAY. WA 98003-6210 December 29, 1997 Brad Bramigk General Manager Iron Mountain 6528 So. 216th Kent, WA98032 '" ,¡Jv Re: Dear ~gk: By way of confirmation and follow-up to our telephone conversation this morning, please find enclosed Iron Mountain's Records Management & Service Agreement. As you will note, the Assistant City Attorney has made some strike-through changes to the standard terms and conditions on the back of the agreement. And, of course, she has signed. Amendment to Professional Services Agreement Due to the fact an amendment with Iron Mountain was signed in June, 1997, current prices will remain, as agreed, until the beginning ofJune, 1998. At that time, the new prices reflected in the Schedule A to the service agreement shall go into effect. It has been a pleasure working with the members in your organization and we look forward to continued excellent customer service and satisfaction. Should you have questions, please feelftee to contact me at (253) 661-4071; or, you may reach the City Clerk Chris GTeen, at (253) 661-4070. . Sincerely, !J:1; ~ Bob Baker Deputy City Clerk ~ IRON MOUNTAIN Americas Lugest Records Managemen( Company RECORDS MANAGEMENT AND SERVICE AGREEMENT Cus(omer Billing Address (If Different) . CITY OF FEDERAL WAY S<ree( Address S<reet or Box No. 33530 1st WAY SOUTH City fédarLl 1At~ I State IZiP+4 City I State ZiP+4 WA 98003 Primary Contact and Title Billing Contact MR BOB BAKER Telephone ~Š Telephone I Fax 1---, -~- ~. crwl-tIc5l5 Cusìomerl'lumber Facility 1045 Iron Mountain (the "Company") hereby agrees to accept for storage and to service under its management system at Iron Mountain facilities such records material (deposits) as Customer requests. Customer agrees to pay the Company for storage and services according to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agrees that all services shall be provided subject to the terms and conditions below and on the reverse hereof. VALUE OF DEPOSITS. Customer declares that the value of the deposits is $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. Customer acknowledges that it has declined to declare an excess valuation, for which an excess valuation fee would have been charged. LIMITATION OF LlABD..ITY. The Company's liability, if any, for loss of or damage to part or all of the deposits shall be limited to $1.00 per carton, linear foot of open shelf files, container, disk pack or other deposit item. . K I.in:ÈlL CitY.Att:crœv - IRON MOUNTAIN Name Signature Name Signature Title Date Title Date CONTRACT EFFECTIVE DATE 1L.L/IIe.J I J Jqq~ WHITe . IRON MOUNTAIN CORPORATe CANARY . CUSTOMER COpy ".P~(~~ PINK. IRON MOUNTAIN DISTRICT ........-.--- '"""""'"' SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT FOR CITY OF FEDERAL WAY Prices are effective from: 01-01-98 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $0.19 per cubic foot per month MANAGEMENT SERVICES Services during nonnal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. Initial Transfer: The pickup, transport and receipt of customer records establishing the initial storage balance: $- per cubic foot. Applies to the initial transfer volume of - cubic feet transferred within - months of the Effective Date. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per cubic foot. Retrievals or RefIles: The temporary retrieval of records from, or return to, storage: Cartons Files $1.75 per carton $1.75 per file $10.00 per carton $10.00 per file Cartons (rush) Files (rush) Destruction or Permanent Removal: The preparation, documentation, and physical destruction of records, or pennanent withdrawal of records: $3.00 per carton plus retrieval. Management services will be billed monthly in arrears. TRANSPORTATION The pickup and/or delivery of City of Federal Way's records. Delivery: Next Dav $13 .00 for the first carton, $1.00 each additional cubic foot. Call by 3 p.m. for delivery by 5 p.m. the next day. Half dav $30.00 for the first carton, $1.00 each additional carton. Call by II a.m. for delivery by 5 p.m. Rush $60.00 for the first carton, $1.00 each additional carton. Delivery within 2 hours of request. After Hours/W eekendsIHolidavs $70.00 for the first carton, $1.00 each additional carton. Pickup: On Demand $40.00 for the fIrst carton, $1.00 each additional carton. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES All other services requested will be charged at Iron Mountain's then current rates. An hourly service rate of $22.50 person hour will be charged for special projects during normal business hours. Service activity volumes substantially exceeding City of Federal Way's norms may result in overtime charges with City of Federal Way's authorization. TERM The tenn of the Agreement, of which this Schedule A is a part, will commence on the Effective Date indicated above and continue for I year. Unless written notice of non-renewal is delivered by either party to the other not less than thirty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year tenns. Prices set forth above shall remain in effect for the initial tenn of the Agreement. Thereafter, upon thirty days notice, effective on any anniversary date, storages prices may be adjusted by Iron Mountain by a percentage not less than the percentage change in the Consumer Price Index during the preceeding twelve months, rounded to the nearest full cent. "f(",. ial "Ihls """.,."",,,- ,./""",("".,1",,', "PI"'" ,I ", t!" """" ",""n,," pn""deo Ih" ,h, Co"'P""' "",ti", """""'" P"""ot!' "P"" """I" ro",pll,"" ¡",b"II, & l.ímilatio" of Ibmag", ",,1m ,"""Ii e""om,, may """" orpo,." """"2oh Ilmd.p"'" \",¡"'"fCl"I,,, "",(rlll"g"rS,'¡' "In "",","o"'oCo,lOmce,'",';""'",or"'l\b""o,¡",, " gnee, hv ""ce, Ihe II"" hmilmlon for p""ntanon of a C!;lm ";;,, CO""""""".", 01 "'0"" ," ", -t<"""¡' \Ji\\ Cu:o\owo:v a. y'ett=v1<1.I0\< -1<0<. tc.r ~'" v-c. ckli~. ,b".,. ("""1""" ""¡I"'l".. "" "'OS. ait"g"",g """'" '" , '" 10 Cr"""", " ",add"" h""". "'l"ì "',," """10 ma"nafC""o"""h"II",I"hl, ,he ""'g"" """,'hl, ...1 """ne; ¡""""" (""cUi",, ,Im[\," "hi,h oco '" ",eo" Inclodlng ,comnable p"o,"ey, r", Tk f,.",p,. ", "r" ." """"""'"""""""""'I.."",r"dchcc'"';Ot,odc!le"yor",,,,'d,,,,"""',1'1'("'",111'0.' """"'"""B'"o<""'" '~ I,' ",.:,,: :""..:,~.'~ " ': ' ,iI~...',c~,~v,(I,'ê~'.~:~.:~J,:.~' 1 ';i.~.~.';~..;";:;~~'~t;;òl, ";,.' '~:"."""";'~J;'.¿':';:"" ;..,' . """".",."",,-, ,,', ,",'"lo""""",h,ComD"ytob"Y'ICtlonsp"""oIIOlh;,Ser:loo.".hall I"""". I,..",,"y'" """"" ,Ic""""g i" '" 11"""gh C""""", 'o"""g !"""" ,h,II""""J,' C"mp", ",om """ulng olh.. "",<A;es a"lho""d he 5Iatu', or olhenv;", II wr'\+ctr\ ""'I' ""in,, "f "ceo,d,. C"""o" ,de",e, 'he Comp"ny f,om .." ....""1,,, by "",00 of ,h, d,,",,",on of "o"d m"",ial 1""""'" 'u Cd"o"",', d""'lm" S \01;""-"", oooce mad, p"""anllu "'Is Agee""en' may he g",n M made on willing at ,he addresses set oUl on Ihe front "de hereof uolll "',"en 0011" 01 " ,bo" h"hoc" ""I"d . """"" ,,' "" """"i,1 "d h",ro" ""bolllym."", ""d m"""I""d ¡"",'moln"",loo. c""""", ,"'" I' "o"I"",lioo; ,",lg"n"oHh" '".oLe"""""""",""""""'" CO""", "r'h'~e::H'b ,heli "'" he IJdlollioo, """,,1,,1 '" ,co '" ,,'," h"""""""h"",,, '"" of the "'p"tl" "art", ,"d cao"", be ,h,og'" ohhg,""",o[I"".,lg"o,b,w"II""""'",,,e";, 'he,'""", ""H"lal ""ob)'" '0 by the """, ""d Cup""I,,(þ 1994,1<0" MOO0l3l' IRON MOUNTAIN 6528 SOUTH '16TH STREET KENT, WASHINGTON 98032 TELEPHONE, 206 872-8888 FAX, 206 872-4957 RECEIVED OCT 2 0 1997 C9WO~LØ~~R<{[&A~ ... IRON MOUNTAIN Am'""" ,",oX'" Recom, M'oag,m,", Company October 1, 1997 Mr. Bob Baker City of Federal Way, Client Nwnber: 1045 33530 IstWay South Federal Way, Washington 98003 Dear Mr. Baker, We are excited about combining the resources of Safe site and Iron MO1mtain and what our merger will mean to our existing clients and the continued relationship as records management partners. In the coming months, we will be introducing new and more powerful technology to the market with Iron Mountain's Safekeeper system. This will greatly improve our capability to provide a vast alTay of service products and options as well as to solidity our position as the leading provider of records management services. Part of integrating Safesite with Iron Mountain is account set-up. Since you have an existing written' contract for records management $ervices with Safesite, we will, of course, be honoring that agreement for the agreed upon contract period. However, in order to provide you with the same coverage and protections as Iron Mountain customers now, we need you to provide an executed copy of Iron Mountain's Standard Records Management and Service Agreement as soon as possible. We have enclosed this standard agreement along with a Schedule A. You will find little or no difference between the Iron Mountain and Safesite contracts except for some different tenninologies for the same services. Please have the enclosed contract signed and return all copies to my attention in the self addressed, stamped envelope provided. We will then return the executed yellow copy to your attention. The Schedule A of pricing is for your records. If you have any questions or concerns about your contract or this process, please call me directly. I will also gladly meet with you to discuss any issues or concerns for the future you may have about our merger. Thank you again for your support in this administrative matter. We are committed to our continued partnership with you in records management services. Sincerely, ~::2. -() Brad Bramigk ~ Operations Manager SCHEDULE A TO RECORDS MANAGEMENT AND SERVICE AGREEMENT FOR CITY OF FEDERAL WAY Prices are effective from: 5-29-96 STORAGE Secure space for the storage of hard copy business records in Iron Mountain's Seattle metropolitan area facilities: Hard Copy Business Records: $0.19 per carton per month Storage charges will be billed monthly in advance. MANAGEMENT SERVICES Services during normal business hours, Monday through Friday 8 a.m. to 5 p.m., excluding holidays. Initial Transfer: The pickup, transport and receipt of customer records establishing the initial storage balance: $- per cubic foot. Applies to the initial transfer volume of - cubic feet transferred within - months of the Effective Date. New Cartons: The receipt of additional customer records resulting in an increase to the customer storage balance: $1.00 per carton. Retrievals or RefIles: The temporary retrieval of records from, or return to, storage: Cartons Files $1.75 per carton $1.25 per file $10.00 per carton $10.00 per file Cartons (rush) Files (rush) Destruction or Permanent Removal: The preparation, documentation, and physical destruction of records, or permanent withdrawal of records: $3.00 per carton plus retrieval. Management services will be billed monthly in arrears. TRANSPORTATION The pickup and/or delivery of City of Federal Way's records. Delivery: Next Dav $12.00 for the first I carton, $1.00 each additional cubic foot. Call by 3 p.m. for delivery by 5 p.m. the next day. Half dav $30.00 for the first 1 carton, $1.00 each additional carton. Call by II a.m. for delivery by 5 p.m. Rush $60.00 for the first 1 carton, $1.00 each additional carton. Delivery within 2 hours of request. After HourslWeekends/Holidavs $70.00 for the first 1 carton, $1.00 each additional carton. Pickup: On Demand $40.00 for the first 1 carton, $1.00 each additional carton. Transportation charges will be billed monthly in arrears. ANCILLARY SERVICES All other services requested will be charged at Iron Mountain's then current rates. An hourly service rate of $22.50 person hour will be charged for special projects during normal business hours. Service activity volumes substantially exceeding City of Federal Way's norms may result in overtime charges with City of Federal Way's authorization. TERM The term of the Agreement, of which this Schedule A is a part, will commence on the Effective Date indicated above and continue for I year. Unless written notice of non-renewal is delivered by either party to the other not less than thirty days notice prior to expiration date, the Agreement will automatically renew for additional successive one-year terms. Prices set forth above shall remain in effect for the initial term of the Agreement. Thereafter, upon thirty days notice, effective on any anniversary date, storages prices may be adjusted by Iron Mountain by a percentage not less than the percentage change in the Consumer Price Index during the preceeding twelve months, rounded to the nearest full cent. ( ( .If&- :?G>-(rú> (?l) FIRST AMENDMENT to Professional Servlca AcrMlllmt with maN MOVNTAlNlSAFESlTE. INC. flklø &fFE31TE i This First Amendment ("Amendment") is dated effective this 1st day ofJune, 1997, IIIId is entered intO by and blltween the City cfFederll. Way, a WIISIùn~D municipal corporation ("City"), and IRON MOUNT AIN/S.6,FESITE, INCORPORATED. ("Contraaor"). A. The City and Contractor entered into a Profelliollal Services Agroemllllt dated effective MI.y 29, l~ whereby Contraetor agreed to accept for service and storage under its manag:ment sY$Tem at its Kent, Washington, location such record materials &S the City of Federal Way requests, subject to all the terms and conditions a¡¡reed upon under AG 96-156, Co Agreement"). B. Scetion 14. Mnditicarion of the Agreement provi4cd that the Agreement may only be lIII'lended by wrinen agreement signed by the parties. C. The partia desire to l\lI1end the A¡reement to =end the term oftbe Agreemmt for a period of not less than twelve (12) additional months until Iune 1, 1998. NOW, THEREFORE, the parties agree to the foUowín¡ terms and condition¡: 1. Imn. The Agreement shùl bo &mended to mend the term ortbe Agreement until June 1 1998. 2. Full Force and £ffecf. All other terms IIIId conditions ofthe A¡reement not modified by this Amendment shaIl remain in fun force and eli'ect. DATED the effective date set forth above. CITY OF FEDERAL WAY IRON MOUNTAIN/SAFESlTE. INC. .y~ Iwe ana CØù (¡œ J Robert P. BeDS, Branch Development Manager Director of Management Services 33530 1st Way South Federal Way, Washington 9S003 Iron MoUßtlÌJl, Safesite, Inc. 6528 South 216th Street Kent, WA 98032 (206) 872-8888 Òbþ '? FIRST AMENDMENT to Professional Services Agreement with R ~ C ~ ~ "." r- f"" JUt 2 5 1997 ;';-,!'.:<'.. ","-- c,"r/ (¡i' :=:~. ':':;;<1,',,:.-/;./ IRON MOUNTAIN/SAFESITE, INC. f/k/a SAFESITE This First Amendment ("Amendment") is dated effective this 1st day of June, 1997. and is entered into by and between the City of Federal Way. a Washington municipal corporation ("City"). and IRON MOUNTAIN/SAFESITE. INCORPORATED. ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective M~ 29. 1996. whereby Contractor agreed to accept for service and storage under its management system at its Kent. Washington. location such record materials as the City of Federal Way requests, subject to all the terms and conditions agreed upon under AG 96-156. ("Agreement"). B. Section 14. Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The parties desire to amend the Agreement to extend the term of the Agreement for a period of not less than twelve (12) additional months until June 1. 1998. NOW, THEREFORE. the parties agree to the following terms and conditions: 1. Ierm. The Agreement shall be amended to extend the term of the Agreement until June 1. 1998. 2. Fun Force and Effect. All otherterrns and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY IRON MOUNTAIN/SAFESlTE, INC. l By: /' .....-". /./£ Robert P. Bens, Branch Development Manager Director of Management Services 33530 1 st Way South Federal Way, Washington 98003 Iron Mounta~ Safesite. Inc. 6528 South 216th Street Kent, WA 98032 (206) 872..8888 IRON MOUNTAIN 6528 SOUTH 2I6TH STREET KENT, WASHINGTON 98032 TELEPHONE, 206872-8888 FAX, 206872-4951 RECEIVED OCT 2 0 1997 C9WO~lN~~RC:t~A~ .... IRON MOUNTAIN Ameri", Uo<gðt Recom" M'""g,m'nt Company October I, 1997 Mr. Bob Baker City of Federal Way, Client Nwnber: 1045 33530 1st Way South Federal Way, Washington 98003 Dear Mr. Baker, Weare excited about combining the resources of Safesite and Iron MOlmtain and what our merger will mean to our existing clients and the continued relationship as records management partners. In the coming months, we will be introducing new and more powerful technology to the market with Iron Mountain's Safekeeper system. This will greatly improve our capability to provide a vast array of service products and options as well as to solidifY our position as the leading provider of records management services. Part of integrating Safesite with Iron Mountain is account set-up. Since you bave an existing written, contract for records management ~ces with Safesite, we will, of course, be honoring that agreement for the agreed upon contract period. However, in order to provide you with the same coverage and protections as Iron Mountain customers now, we, need you to provide an executed copy of Iron Mountain's Standard Records Management and Service Agreement as soon as possible. We have enclosed this standard agreement along with a Schedule A. You will find little or no difference between the Iron Mountain and Safesite contracts except for some different tenninologies for the same services. Please have the enclosed contract signed and return all copies to my attention in the self addressed, stamped envelope provided. We will then return the executed yellow copy to your attention. The Schedule A of pricing is for your records. If you have any questions or con1rns about your contract or this process, please call me directly. I will also gladly meet with you to discuss y issues or concerns for the future you may have about our merger. Thank you again for your support in this administrative matter. We are committed to our continued partnership with you in records management ervices. Sincerely, ~~. ,() Brad Bramigk ~ Operations Manager V'V~'\Î L~ONMOUNTA1N ~' , '0 \ IAmericas Lirgest Records M3nagement Company ('\ I ,~ qj REcods MANAGEMENT AND SEIo/ICE AGREEMENT I i Customer i Billing Address (If Different) CITY OF FEDERAL WAY I Street Address Street or Box No. 33530 1st WAY SOUTH I City fér::k:,n;Ll L~j Is(a(e Zip+4 City I State Z¡P+4 WA 98003 Primary Contact and Title Billing Contact MR BOB BAKER Telephone ~;;3-W 01-L/ol5 Telephone I Pax 1---- ~~ ~ rr- .n~ Cusìon,er"Ñumber Pacility 1045 Iron Mountain (the "Company") hereb agrees to accept for storage and to service under its management system at Iron Mountain facilities such record material (deposits) as Customer requests. Customer agrees to pay the Company for storage and services accc rding to the amounts and provisions specified in Schedule A (as amended from time to time); and Customer agre s that all services shall be provided subject to the terms and conditions below and on the reverse hereof, VALUE OF DEPOSITS. Customer declares that the value of the deposits is $1.00 per carton, linear foot of open shelf files, co tainer, disk pack or other deposit item. Customer acknowledges that it has declin d to declare an excess valuation, for which an excess valuation fee would have been c arged. LIMITATION OF LIABILITY. The Company's liability, if any, for loss of or damage to part or all of the deposits shall be limit d to $1.00 per carton,linear foot of open shelff'1les, container, disk pack or other deposit item Customer IRON MOUNTAIN Name Name Signature Signature Title Title Date Date CONTRACT EFFECTIVE DATE -... ~~{~~ ITE. IRON MOUNTAIN CORPORATE CANARY - CUSTOME COpy PINK . IRON MOUNTAIN DISTRICT -_I""","_"M,,",,~=::;: WH IRON MOUN~' N STANDARD.TERMS AND ')NDITIONS (IJosed "po" T"ms "nd Cooo, ,'pp,~,~ In<! promolgaled by the A"OCI""o~"o~co~.,,'!tocord' Centers, Inc, March 1986) The followlog teems "'Id ,0",lItlo", sh,,11 "pply to 'hi. Agmment. I St""'ge aod S"vlce Charges-All eh"'gos I"r "ocage nd service "od" ,hi, Ag"emeot vh,,11 be "'p",fied In Sched"lc A, attached her"". Such charges sh,1I rem"", ,I"d lor 'he tClon ofthl, Agreem,," Iml"dlog re ,"wal,) ""less otherwise provided In Sehed"le A 'IÚru-ihc",mof'lo,A"ccmemsl\allwmmenceoorh date of Co"om"',,lgm""eor, 1(larer, th,¡;n,ctlvo,j).te ""forthoo Sc h¡¡'¡olcA.U"'ossoth,,wlse p,"",ded '" Sehcd"lc A, "'" ""tt will continue lor one ~e r, with a~lori<allc+enewal, for addÜlonal "'cce"iveor\e.'y~~r tor"!,, ~I~' ..rltte" no'l" ofnDn-renewal I, dcl,med hv c"hCl '" ,hc 0,10" not les, t1\a" 'h"ty d y' p"or '" Ihe exp"""on dote Dru"'g the t"", CuStomer w,1I store w"n the Company nol less th,n 80% of Ihe m"i"I""""" "t,l" """d n"",lal,. ""old" "tIon,ood,"ak,ninth",onnalco""eorboSln", J Acms; I'ro<cdll""; Film Mojc",'c " Ikpo,"," ",""",,1 a"" iofo"nat"", ",,""mcd '" ",d malCnal may bedcln e"d 1'""""'" '" d""IIoo ofCII"om"', age"'I,) idco<lri,d 10 th,,"mpany ""and"d ""h"""""", to"", "."hom) g"""" 10 any pm"o on ", Company's """d"" "u"a""",lon ",m" ,hall e"n"ltute C,,"om,,', "",mntarl'n tho< the idcotl"cd p",on, hm rull alllho,ln '" 0"'" im> s""" fo"" "moVIII of .~¡¡mtter', '"at"i", and In "dim and ""¡VII ""h Inat,"" Such dCd'rs may he glVlln ;n person: by "Icphon' o"owm"," .. ,', , ",' . . . , i H Co"",n" ,h"ll <'omply wl'h "" wmpaoy's "aso",bl opecalional ,equiremcnls, " mod,l;cd fmm time to Ilm'cregardlng eontain"s.deIlVllry-,olames, $C<unly 'm """ and Slmil" mallm Co"om" "knowledgcs ,I", xtca6rd;nary>'0Iome 0""""" "qocst Indudlng p"manenl remo>al" may "quire th, Company.'!o m"" ~dd¡'io""1 ""Is, wh,d, C","'m" will",y al th, ('ompany', oVllmm' calC'. p,o"ded ,ho< 'hc Com"",,) shall hm ad,l"d Ill, Cu"om" In advance. (' Th, C"mpan) ,1,,11 no' be lIahl, fo, delay °' inability ° p"fo:incao",] by a", of God, goVllrom",..' acl;on" labo, onreii, unuSl..1 !tam, dd'y' or oil", ca"", bcvo"d 'os ,'ontrol Th, Comp"'y may oemply wllh any ,ubpo,oa °' ,Iml "' o,d" "Iated '° the Slored ma",ial" provided that II" CDmpany nolifi" Co"omet promptly opon receipt Iheteof. ""b no,l" Is pmhlbiled bv law Cu"om" shall p . Comp"',., s""i" ,harg" for 'oeh ",mplian". ' < ' 4, Liabilily & Limitation of Damages .. '" A. The Company ,ball 001 be liable tor 'ny loss of or dOl age to Slo"d material. howm, """,d, unless su,h loss or damage "",h,d ftO';;' Ih; failurêby Ihe Company to "",I" 'u", ca" in regatd Ih",'o as a ""onahl) ,atell> pmon would """'" ond" like ,I""m"an",; the Compaoy i, not hable fDr loss °' damage whi,h"oold no< h"e becn avoided by the cxc"i"of",cb eare -.. - B Det""I"" mal"i,ls a" nol in,ured by the Company a ainSlloss °' dantage, however ,aused CuSlomer may ;nso" deposits through thi,d-party insurers for any amooot,lnd"dmgamoontsinexc",oftltehmllatmnoflablhly ',' .r C In '10 mOl ,It,dl "" Company he l<ab" fo' any cons< tienlial or m"dental damages ; Noli" of Claim and Filittg ofSoit " elm"" b, Cn"oo", mu" he p""n"d io wntlng 10' ,Compm,) w"hin a "asonab" """ and 10 no mnt long" lI"n 60 days afl" dellmy or relu'" ollhe Slored mOl"ial ro Costom" or 60 da" an" Co"mn" is otit"d by tbe Company thOl loss. damage or destruCllon '0 pa" °' all oftheSlo"d m,'eri.1 has """",d. whlChm' '"ne" sho"" No acrion moy be ""intHln,d hy Custom" or olhit, a aia" the Company 1'0' loss, damage °' deSlrocriDn of"o"d material, unk" timely Mitten claim has been ", ptO,,"ed In Patagtaph (A) 01',,1>1, "'tlon, and on '" ,uch ",tion I, comme""d e;,her wltblo nine monlh, aft" (I) the date of dellm)' °' ,,'um by Ibe Comp,ny ,he dole CuStome> i, "",ifled Ihnllo", damage or d ,t""tIDO to p'" 0' all of Stoood ma",ial h" o"oITed, whl,h"" tim, is shO>1" C Wheo """d n"",.,,1 has hcen loSt. ",ou'g,d or d,,', 'ed ",d has nOl been delim,d or rero"'ed 10 Customer. noli" thereof m,y b, giycn by m,IIi"g a "rtlfi,d letter '0 e,,"omor In rhe event "O"" of loss, damage or d""o tiDnis give" by ,,<Iif1'ed "tler, the ume IImll"lon for p""nlatioo or. claim and wmm,n"ment of action ,It "'" begm, 0" ,b, dOl' of malh"g of sucl> notiee by II" Co pony " raym",t-If CuSt'.In", falls 10 pay the chm"" of ,I>c Con any for a pe"od Df Ih,"y days, Ihe Company m"y, after giving ten days' noli;, by ""IIi,d mail, nI lis opt"'n iill redeli,., the SIored m"erlal to Customer at lis dre" herein, or (bl refuse acce" to stored m"erl,f Customer shall b, liable 101 Ihe ',Ie ,barges nI thc rote of 15% pOt anm'm. eompOlmdcd monlhly, "nd all expenses i COITcd in ,oll,";ng ,hat." which ar, in nITcars, inclodlng reasDnahle attomey,- fe" Th, Comp,"y may at "'" time reqwre payment by ,,"ified ,heck prior to deliv of "Dred m"er;als. Tb, Compaoy shall have, and may oxClclse. all ,Ighls gramed 10 war,hoo"m,n by Ibe U",fo'm Commercial Code as adoplCd In 'he Slate where t e deposlls ,re "ored, and the Company ,10,11 h"e su,h olher rrghts and remedies" may he provided by law If CoStomer " I" ",.ears on fees for a p,ood of s;x month or longer, the Coorpany may d"Ir°Y th, d'poslted materials "° days aftCl wrrtt,n nOli" addressed 10 ('""om,,', moSt reccnt address 10 Ihe CDmpany's "cDrds. In Ihe mnt the Company lak" any actions pursoant 10 thl, Se"IDn, it shall have no tlablli" tD CoStom" "r "'V""" ctaimlng by °' thro"gh Customer, No'hlng herein hall preclude the Company f,om porsoing olh" ",nedl" aothorl"d hy st"tite or othenvl" 7 nest..oc>i"" ,,1' R<cords- Customer "¡m,, th, Compa ltOm ,II Llahility hy ""'00 of ,hc de","clion of Slored maleliall""",ant to CoSiomer's direclio" 8 Notices-A..y ..",1" made p"tS"ant to Ihls Agreement may he giVlln °' made in writing at II" addresse, set 001 on Ih, front side he"of "nlil written noti" of, ,Ii'nge "r,dd"." ha, b""""lve" " Own"rsli;p Warranly-Co'tom"warrantstlial ""the ,wwo,regal ""todia noftliest""dmo<"lalandhasf"II.."lioritYlnSlo",aldmotenal"ndd"cc<,Is d"p""t"'" '" ,ccorda"cc with ,he t"m, of ,hIS Ag",men ", 1"<I",,,tili,a(lo,,- """O"'" ag"" to 1""') Idemnil" and Irold hannless 'he Comp"'v "nd its empluyees ,md 'genls fo' m,y liabllily eo" or espcnsc ¡"",a""" "pc,,'" ""I ,'"""n"blc atlomey,' fees) a",lng ot oftbe CDmp'",', poss",,"n of Co"omer', "..red mat""", Co"om"'s b"mli of any 01 ,1m "g",m,,". "r 'Ire C"mpa..y', re'mio.., ""b CuSlO' " or tblrd pa"", pm""", 10 IhlS Ag"eme"" "nless ,aused sol'ly hy the neglige.." or ",,(..mpan) II N" lIazardous S"bstaoces "r Condi};ons- C""om,, hall "O,, 0< 'O) time. o,o,herwi"dange,",u,o,on"f"o"o"", ha"dle, o,a"V n""oal which IS hmrdoo, O"""," All ('o",omers p,cmlS" where ,he C mpany's ,mploy", anv o,her ha",dous or dangeto", ,ondllion, ,hc Co",pany nuo"i,,1 wn"deted to be h'ghlY "ommahle. exploSIYe, "'XIC federal °' state la" 0' regulallon ,dating ,.. ,he en,lroom,nt or m ,mke dellVllrr" I""""d" ,hall be r"e of all Ii"",rdoo, ",bs"nm a"d 12 Modifiea,ioo; Assignment-Tbis,Agreement bl"d, Ihe hitS, ,,"cutOtS, su",ss"" and "SIgn' of the "'pee"" part'" ",d calmot be changed urally, ThIS Agreeme'" may no' be as"g"e" by eilh" pm'!y (olb" than ° an anil"", "hich ,b,,11 "",me 'he oblig,"o", of tIS assigoo, by ",Itlen Insl,"ment) wilho", Ibc w,i"en ","scnt 01' ,he o'h". wbich ,hall oot hc """"""ablv wllh eid '" delayed . 13 f)"finitio", A "e"""" 10 ,he Comp",y ,hall,~'an 1"", Mouot"" R ""d, Ma""gem"", "" B ""',en" /0 """'ed depo,its" °' "d,posited mlllcdal-' b,1I i"c",de all d","mcn'" reco,ds "r 01 her material stored by the Company lor Cuslom", All $aCh depos",d n"""lal de!"ered by Cu"omer 1O the Compa"y for "ocage daring ,he ",m "I Ihis Ag"ement shall be $Object to th, term, m,d conditions hereof Copyngh'<1:> ¡994, 1ron Mou",.," ( ( .% ~(,-I r(P (ti.) FIRST AMENDMENT to Professional Serricr¡ Acreelllent with maN MOUNTAJN/SAFESlTE. INC. INti &4FES1TE This First Amendm t ("Amendment") is dated eifective this lit day of1ulle, 1997, IIIIÒ is entered into by and between t e City cfFederal Way, a Waslùngtoll municipal corporation ("City"), and IRON MOUNT Am/S. ESITE, INCORPORATED. ("Contractor"). A. The City an Contractor ~tcmi into a Profeuional Services Agreement dated effective MJ.y 29, l~ w ereby Contractor .¡¡reed to accept for service and stanKe under its management sYStem at its K t, Washington, lœaúon such record materials &S the City of Federal Way requests, subject to all th tems and conditions agreed upon under AG 96-156, (O A¡reement"). B. Section 14. of the Agreement provided that the A¡raemcnt may only be amended by wrinen agree ent signed by the plll'ties. 2. , All other ternuI and conditions of the ~ement lIot modified by this Amendment shall rem in in full force and effect. C, The parties de ire to amend the Aareemellt to extend the term of the Agreement for a period or not less than twel e (12) additional monthsuntiJ 1une 1,1998. , the parties agree to the foUowina terms and condition¡;: 1. June] 1~ge, cement shall be amended to extend the term of the Agreement until DATED the effective IRON MOUNTAIN/SAFESlTE.lNC, -,.' c:fJW ($) Robert P. BeDs, Branch Development Manager By: Director ofMana¡em fit Services 33530 1st Way South Federal Way, Washin on 98003 Iron MountlÙl, Safealte, Inc. 6S28 South 216th Street Kent, WA 98032 (206) 872-8888 33530 ST WAY SOUTH (206) 661-4000 FEDERAL WAY, WA 98003-6210 July 18, 1997 Jeff Boron Iron Mountain, Inc. 6528 South 216th Street Kent, WA98032 Re: 96-156 De~ Enclosed is the original "first a endment" which was faxed to you for signature on Wednesday, July 16, 1997. I have attached he faxed copy of the amendment to the original professional services agreement and will des ray it upon receiving the original with your signature. As we discussed, the last invoi sent to us will be paid under this extended agreement. Thanks for your patience in processing he invoice and getting the check to you. Please call if you have any ques ions. Your time and energies are very much appreciated. Sincerely, !.]2hv FIRST AMENDMENT to Professional Services Agreement with ON MOUNTAIN/SAFESITE, INC. flkla SAFESITE This First Amendme ("Amendment") is dated effective this 1st day ofJune, 1997, and is entered into by and between t City of Federal Way, a Washington municipal corporation ("City"), and IRON MOUNT AlN/S ESITE, INCORPORATED. ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective M!\Y 29 1996 wh reby Contractor agreed to accept for service and storage under its management system at its Ke t, Washington, location such record materials as the City of Federal Way requests, subject to all th terms and conditions agreed upon under AG 96-156, ("Agreement"). B. Section 14. ifi i n of the Agreement provided that the Agreement may only be amended by written agree ent signed by the parties. C. The parties de re'to amend the Agreement to extend the term of the Agreement for a period of not less than twel e (12) additional months until June I, 1998. NOW, THEREFORE the parties agree to the following terms and conditions: 1. Term. The A reement shall be amended to extend the term of the Agreement until June I 1998. 2. F II r ffi. All other terms and conditions of the Agreement not modified by this Amendment shall rem in in full force and effect. DATED the effective ate set forth above. By: IRON MOUNTAIN/SAFESITE, INc. Robert P. Bens, Branch Development Manager Director of Mana gem nt Services 33530 1st Way South Federal Way, Washin on 98003 Iron Mountain, Safesite, Inc. 6528 South 216th Street Kent, W A 98032 (206) 872-8888 1-Cc; :?~ - (rÚJ (C( J FIRST AMENDMENT to Professional Serrica Acreeaaeat with mON MOVNTAlN/SAFESlTE. INC. Ilk/ø s.uES1TE This First Amendm t ("Amendment") is dated eit'ective this lit day ofJune, 1997, uuJ is tntered intO by and bltween he City ofFec!eral Way, a Wubingroa m\.lnlcipal COlpOration ("City"), and IRON MOUNTAIN/S. ESlTE, INCORPORATED. C"CoJUractor"). A. The City Contractor ~tered into a Þrofeuiollll SeMeee A¡reem8llt dated effective ~y 29, 1~.§. hereby Contractor a¡¡reed to accept for sl\I'VÌce and Itoraae UDder its management sY$1em at its ent, Washington, location such record materials as the City afFederal Way reque$ts, subject to all terms 8lIcI conditions aFeeel upon UDder AG 96-156, C"Asreement"). B. Section 14. of the Agreme:llt provided that the A¡reement may only be amended by wrinen lIile ment signee! by the plll1ies. C. The parti., e! sire to lItIend the A¡reemem to =end the term orche Agreemmt for a period of not less than tW Ive (12) additional months until ]\.Ine I, 1998. 2. . All other tennJ IInd I:onditions orthe A¡n:ement not modified by this Amendment shall re lIin in full force and effect, , the parties agree to the CoUowina tenas and conditions: ¡reament shB1l be amended to extend the term ofibe Agreement until l. June] 1998. IRON MOVNTAIN/SAFESlTE, INC. -' . cøu (iæ) Robert P. Beas, Branch Development Manager By: Iron MountiÌII. Saf'elite, Jnç, 6528 SOI.Ith 216th Street Kont, WA 98032 (206) 872-8888 To: From: Subject: Date: MEMORANDUM I had the opportunity t speak with Safesite Manager Robert Benz on Monday, May 19, 1997, regarding our e iring agreement. Robert stated Safesite sends out a notice to their customers before cont cts expire. The notice relates any/all changes in prices and/or options for the upcoming year. As it relates to our c , Robert stated he believed the only place we may see an increase is in delivery fees if gas s up. He will work with Jeff Boron, our representative, to complete a new agreement. M. s ch time as Jeff has the paper work done, he will meet with you to review it and ensure all questions are answered. . From: To: Date: Subject: Safesite IS mergi g with Iron Mountain. Safesite will become Iron Mountain. I have never heard of Iron Mountain. ay, March 5, 1997 1:28 pm on a tip from a fellow dep my friend, Jeff B buy-out or sell-o clerk in another jurisdiction I called Safesite to investigate rumors of a The facility and change currently the very near fut are remaining the same with the only about being the name. No more SAFESITE in The meeting was j st this a.m. and it is new to most of the employees there. It is going public quite soon! If I hear of more I'll share and please do the same. See ya! Bob ,~;r J ¿ L 71v¡ý1 ;:; '. ,~~ íÁC~ ,~ ~~ ~/ DATE IN: To: REQUEST FOR DERAL WAY LAW DEPARTMENT PARATION/COCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORII3INATING DEPT./DIV.: ~~, 2. ORII3INATINI3 STAF"F" PERS-~=: -äh 4. TYPE OF" DOCUMENT REQUESTED (CHtCK ONE): )¡(PReCESSIDNAL SERVICES AGREEMEN 0 MAINTENANCEILABDR AI3REEMENT 0 PUBLIC WCRKB CDNTRACT ¡ 0 SMAL~ PUBLIC WeRKS CeNTRACT ' 'LE" THAH "',OCOI 0 PURCHASE AGREEMENT 0 REAL ESTATE PURC 5. PRO.JECT NAME: 5. NAME OF" CONTRACT ADDRESS: TYPE DF" PERSDN DR ENTITY (,CHECK tNE): 0 INDIVIDUAL 0 SaLE P DPRIETDRSHI. 0 PARTNERSHIP ~DRPe ATIDN SII3NATURE NAME: I I or~. . ~- EXT:LJ£r]J 3. DATE REQ. By: 6 t3Dþ/ (} 0 SECURITY DDCUMENT 'o.a., A..".EHT . PF."M..H "aHa, "".H.FHT OF FuHa. 'H L'EU OF SO.D' 0 CeNTRACTeR SELECT,eN DeCUMENT lE,a.. RF". RFP. RFO' 0 CeNTRACT AMENDMENT 0 EASEMENT 0 OTHER AG#: STATE: TAX ID#/SS#: TITLE: 7. SCOPE OF" WORK: ATTACH EXHIBIT A' A COMPLETE ANe DETAILED DESCRIPTION OF" THE SERVICES OR SCOPE OF" WORK, INCLUDING COMPLETION DATE F"CR EACH PHASE OF" WORK AND LOCATION OF" WORK. B. TERM: COMMENCEMENT DATE: CDMPL TION DATE: It; 9. TOTAL COMPENSATION: $ (INCLUDES E PE t!JI.. SAND SAL DF O."LDm. TOTm AHD HDURLY RAT'" "I:J: ' OYEr 0 YEþ I I 1 D. SELECTION PROCESS USEe (CHECK~NE): 0 REQUEST FCR BIDs REOUEST FeR QUCTES 0 REQUEST FeR PRDPeSALS REOUEST ceR QUALICICATleNS , RE'MBURSABLE EXPENSES: Is SALES TAX OWED? ~O 11. CONTRACT REVIEW 12. )( i )( :~:E~:~LR CDNTRACTS) ~h; þnv )0{ R::~ :^o~~~~T~':~~E:T A.OHD.EHTa, j CDHYRADTO. .ELODTOOH DDCU.OH" 0 PURCHASING CONTRACT SIGNATURE ROUTIN I 0 LAW DEPARTMENT 0 CITY MANAGER 0 CITY CLERK WH"F - DR,a'HAL .ms WOTH CDHTRAC< IF" YES, MAXIMUM DOLLAR AMOUNT: $ Ic YES, $ OCITY PAID BY: 0 CONTRACTOR 0 ARCHITECT & ENGINEER LiST 0 SMALL WDRKS RDSTER ~~ATE ApPROVED ~:;U"'D"D LOA" 'REV 6;OS' f I I ~;¡¡:'i:~;t¡:. AÔ Cffp-I ~ and Storage Agreement SAFESlTE (Company) hereby agrees to a ept for service and storage under its management system at its Kent, Washington location such record material (deposits) as OF FEDERAL WAY (Clieut) requests for twelve (12) months, subject to all the tenus and conditions herein, including those on the reverse side hereof. Client agrees to pay Company for its services* according to Company's current rate sched Ie, or any revisions thereto. The attached Summary of Charges is incorporated herein and made a part hereof. * an I.jnt not to exceed Two Thousand and no 00/100 Dollars ($2,000.) Limitation of Liability: SAFESITE shall b liable only for failure to use ordinary care and then only for replacement of the tangible items damaged, destroyed or lost, the replacement value of the material. Under no circumstances shall SAFESITE be liable for loss or destruction of any da contained on material transported or stored by SAFESITE or for the cost of recreating such data. SAFESITE shall not e liable for materials not packaged in a proper storage container. Neither shall SAFESITE be liable for lost profits or oth r indirect damages suffered by the client for any reason. Optional Excess Valuation: Client declares or disk pack and agrees to pay an additi payment shall be made simultaneously with (30) days notice to the Client. For deposi month. t valuation of deposits made hereunder is $ N/A per carton, container, tape I monthly rate of $~ per $ 1,000 of declared Excess Valuation, which e nonnal monthly rate specified hereinabove. Rates may be changed upon thirty received during a month, charges shall be assessed on the basis of the entire CLIENT CODE N: 1 045 Assigned to: CITY OF FED RALWAY Client Name iá:¡:i¡iïr 33530 FIRST WAY SOUTH Address 6528 SOUTH 216TH STREET Address FEDERAL WAY WA 98003 City State Zip KENT. WA 98032 City State Zip ð~ /ftw Signature Title Director, BRANCH DEVELOPMENT MANAGER Title 5/29/96 Date Approved as to form: .~'ì 5/29/96 Date Attorney ì'~1 GINAL «- é'" SUMMARY OF CHARGES City of Federal Way 33530 1st Way South F deralWay, Wash~gton 98003-6221 (206) 661-4071 Attn: r. Robert Baker & Ms. Christ~e Green December 1995 Storage Per Month HARD COpy SERVIC&I\ Per Cube .................................................................................. Open File - per Linear Foot - edical Records.................................... Open File - per Linear Foot - -Rays ............................................... Transportation to Safesite per be.................................................. Transportation to Safesite per inear Foot.......................................... Initial Computer Indexing - Is Line................................................. Additional Computer Indexing Line.................................................. Retrievals and Reflies Per File.......................... ........................................................ Per Box .......................... ........................................................ Per File - Open File............ ........................................................ Emergency - per Item - Custo er Pickup or Fax.................................. (During Normal Business Ho rs) 1 $ .19 $ N/A $ N/A $ 1.00 $ N/A $ .50 $ .25 $ 1.25 $ 1.75 $ N/A $ 10.00 December 1995 Storage Per Month Per Tape/Cartridge (Hanging/ lotted) ............................................... Per Safesite Container ................................................................. Other Containers (per Cubic oot) ................................................... Initial Indexing - 1st Line ..... ........................................................ Additional Computer Indexin per Line............................................. Initial Transportation to Safes te per Cube.......................................... Retrievals and Refiles Per Tape/Cartridge ...................................................................... Per Container............................................................................. Emergency - per Item - Custo er Pickup .......................................... (During Normal Business Ho rs) Safenet Services (Overnight Per Activity (Includes Storag (Per 2 Ibs. Shipment) Software Escrow Services livery of LAN Backups) Annual Subscription (Activity Not Included)....................................... 2 $ .30 $ 12.00 $ 6.00 $ 2.00 $ .50 $ 1.00 $ .50 $ 2.50 $ 15.00 $ 25.00 $ 1,000.00 December 1995 During Normal Business Hour (Cut Off Time: 3:00 P.M.) First 1 Item(s) - per De ivery................................................. Additional Items - Eac ...................................................".. Same Day Delivery/Pickup During Normal Business Hour (Cut Off Time: 12:00 P.M.) First 1 Item(s) - per De ivery................................................. Additional Items - Eac ....................................,.................. During Normal Business Hour (Cut Off Time: 3:00 p.m.) First 1 Item(s) - per De ivery................................................. Additional Items - Eac ....................................................... Guaranteed within 2 Hours of equest During Normal Business Hours First 1 Item(s) - per De ivery................................................. Additional Items - Eac .................".................................... Guaranteed within 2 Hours of equest During Special Business Hours (Saturdays, Sundays, Evening and Observed Holidays) First 1 Item(s) - per De ivery................................................. Additional Items - Eac ........................"............................. * Waitin Time is Chargeable at your Hourly Rate. (Minimum 1/4 Hour) 3 $ 12.00 $ 1.00 $ 30.00 $ 1.00 $ $ 40.00 1.00 $ 60.00 $ 1.00 $ 70.00 $ 1.00 December 1995 ADDITIONAL SERVICES Computer Printout~ Additional Listings ( 'rst Page).............................................. Each Additional Page ......................................................... Initial Set-Up Fee..... ......................................................... Initial Set-Up Fee..... ......................................................... Data Base Update..... ......................................................... Destruction Services Top Secret Service (p r Trip) ................................................ Document Shredding er Pound) ........................................... Tape Services Cleaning (per Tape).. ......................................................... Certification & Degau sing (per Tape) """""""""""""""""'" Additional Services Computer Record C ges (per Line) """"""""""""""""""" After the Fact Indexin (per Line) .......................................... Faxing (First Page)............................................................. Each Additional Page .......................................................... Photo Copying (First age)................................................... Each Additional Page. ........................................................ Permanent Removal (p r Cube).............................................. Permanent Removal (p r Tape/Cartridge) ................................. Permanent Removal r Linear Foot)...................................... Labor Services - Per Hour Auditing, Indexing, ging, InterfIling, Repacking and Relabeling Services.... ........................................................ Van ...................... ........................................................ Truck.................... ........................................................ * Hourly Rates Shown are for Work Completed M-F * Ho rly Rates Charged at 1/4 Hour Intervals (Minimum 1/4 Hour) * Services not Shown are Charged at your Hourly Rate 4 $ $ 20.00 1.00 $ 250.00 $ $ 500.00 25.00 $ 25.00 $ .09 $ 5.00 $ 10.00 $ .50 $ .50 $ 2.00 $ .50 $ 2.00 $ .25 $ 3.00 $ 2.00 $ 5.50 $ $ $ 22.50 60.00 75.00 December 1995 MED LIBRARY I HOT SITE RELOCATION For your data center relocatio or Hot Site test, Safesite will plan, schedule and execute the preparation, transportation an reorganization of your data to an alternate site. The Procedure Includes: . Schedule/Plan securi procedures . Label, scan and pack media in originating city . Deliver media to ai rt in climate controlled vehicles . Armed escort by req est . Transportation to tar et city by jet or other options . Safesite personnel m et critical data at destination . Unload and transport to data center in climate controlled vehicles . Unpack, scan and slo media in pre-arranged locations . Integrity audit Utilizing private charte jet service, Safesite will provide door to door transportation of your vital media, documents a d key personnel to an alternate site. This option is designed for the ultimate security and d stinations world wide. phone equipped, temperature and humidity ill transport your vital media, documents and key personnel 's option is designed for distances up to 300 miles. Media will be transport d to the nearest commercial airport and next flight out services will be utilized for deli ry to the alternate site. Safesite will provide ground transportation for mark ts serviced or arrange commercial ground services as required. Quo es Provided on a per Request Basis 5 December 1995 MOO.dIl Description ARCHlY AI. SUPPLIES S8100 8S101 SS103 S8104 SS107 SS109 88111 SS1l2 SS1l5 88117 SS121 SS161 SSOOO Letter/Legal- Eac ........................................................ Dimensions - 15"1 x 12"w x 1O"h Letter-Long 2 Cu 'c - Each.............................................. Computer Printout - Each ................................................ Dimensions - 16"1 x 12"w x 12"w Check Containers Each ................................................. Dimensions - 23"1 10 1/2"w x 5"h X-Ray File Box - ach.................................................... Dimensions - 20"1 2"w x 15"h VAULT S{WPLIES 21-Tape Transfer ase - Each........................................... Dimensions 22"1 x 13"w x 12"h 3480 Cartridge Ins rts - Each............................................ (3 Fit in SSl09 to old 60 Cartridges) Wire Rack for SSI 9 - Each............................................. 3480 Cartridge Ins rts - Each............................................ (2 Fit in SS1O9 to old 40 Cartridges) The 3480 Turtle - ch ................................................... (Holds 10 - 3480 C ridges) The 8mm/4mm Tu e - Each............................................ (Holds 10 - 8mm/4 Cartridges) 3480/DAT Small P stoli - Each ......................................... 3480/DAT Large P stoli - Each ......................................... Tamper Proof Secu ity Seals - per 100 ................................ (2 Types to Choose From) Please consult S esite's Owners Manual for Additional Supplies ** Special Prices May Vary ** 6 $ 2.00 $ $ 5.25 4.35 $ 5.65 $ 5.50 $ 39.00 $ 9.00 $ 3.00 $ 15.00 $ 39.00 $ 39.00 $ 35.00 $ 50.00 $ 25.00 December 1995 , . -,:" Normal Business Ho rs: Special Business Ho s: Emergency Hours: Minimum Billing: Terms: Dr 3'~/ '1 b Date Observed Holidays New Years Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day 8:00 a.m. to 5:00 p.m., Monday through Friday. Saturdays, Sundays, Evenings and Observed Holidays. 24-Hours a Day, 7 Days a Week for Emergency Delivery or Pickup. 25.00 per Month. Services and Storage charges will be billed as they occur. All invoices are due and payable upon receipt. Our terms are Net 10 Days. Storage rates are to remain in effect throughout the original term of the order as specified in the Service and Storage Agreement. I have reviewed the Summary of Charges and understand all fees. /¡Jj Branch Manager's Initials ¥~frb Date ' 7 December 1995 .. I I I I I rA TIill MONTID. Y _VI Œ I I S1m:age An estimated 300 cubi feet of storage 300 cubic feet x 19C ........................................................... Retrievals/Refiles An estimated 4 retriev Is 4 retrievals x $1.75... ........................................................ Transportation An estimated I deliver 1 delivery x $12.00............................................................ ................................................... 8 $ 57.00 $ 7.00 $ 12.00 $ 76.00 December 1995 I ìññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññë ø Update: [ESC] to Store, [DEL] to Cancel, [TAB] Next Window Help: ø ø Enter changes into form [CTRL]-[w] ø ø===========================[ Recurring Invoices ]===========================ø ø Doc#: 2226390 Group: ms Year: 2001 ø ø Inv#: IRON MTN Template: Y ø ø Desc: MSC-RECORDS STORAGE SVC ø ø Vendor: 003211 IRON MOUNTAIN/SAFESITE INC ø øFisc class: cy Start date: End Date: ø ø Interval: Document class: Last copied: ø ø====Type==Item code===Whse====Quantity==Unit======Unit Cost======Extension==ø ø01)(gds)( )()( 1.00) (blkt) ( 1.00)( 1.00)ø ø Tax cd: Comm cd: 1099 box: 7 ø ø MSC-RECORDS STORAGE SVC ø ø AS FER CONTRACT #AG96-156E ø ø CUSTOMER #001045 ø ø TERM: 5-30-96 - PERPETUAL ø ø NEW RATES EFFECTIVE 6/1/01 ø ø APPROVER: CHRIS GREEN ø ø E 001-1200-044-514-30-452 100.000% 1.00 ø ø ø ø==================================================(Total: 1.00)=ø øEnter description line. End it with ";" to continue. ø iññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññññê 1 Sess-1 10.1.10.3 1 17/8 I I From: Marie Mosleyl TD: ChriSG'Iwenw~ Date: 1/26/98 10:1 am Subject: Safesite Con ract Cathy has discovered (thrjugh her diligent review as she is paYing. invoices) that we have an invoice f r Safesite for approx $350 to be paid for services rendered in 1997. Curren ly the contract only has $183 remaining on it. The contract was extended through June, 1998. This was done mid-lg:g7. At the time the contract was ext nded, we added an additional $2,100 to the contract amount (originally we had a "not to exceed" clause in there of $2,000), per a note, but the contract wai not officially amended to include an additional $2,100. I would like to suggest t at we do away with the "not to exceed" language and rather monitor the contra t as each invoice comes through, that they are meeting the contract and udget requirements. This, to me, is a better way to manage this time of contr ct (where we really don't have a total cost, but rather a cost per item, p r delivery, etc.). Since the contract does not expire until 6/1/98, I wo Id like some input as to how we resolved the dollar amount that has been prov'ded in the contract that we have now exceeded. It seems to me that we shoul have an amendment to take out that "not to exceed" verbiage. At that time, e can set up a new PO for $.Oland only encumber as we incur expenses. I Since the payment for $35~ is due and it relates back to 1997, I have asked Cathy to have Chris autho ize the excess amount and to move forward and pay the invoice. Although, I would like this resolved before we pay any further invoices. I Any ideas or suggestions? I I I CathYR,Betty~ I Marie CC: VENDPRN2 CITY OF FEDERAL WAY 01/24/98 09: 00 VENDOR DETAIL BY CHECK DATE AND NUMBER VENDOR NO: 003211 VENDOR NAME: IRON MOUNTAIN/SAFESITE INC CHK DT CHK # INVOICE # INV DATE PO # AMOUNT 07/29/96 129254 118 06/30/96 000000021905 420.73 08/15/96 129551 159 07/31/96 000000022314 170.69 09/17/96 130084 216 08/31/96 000000022725 243.16 10/15/96 13 0707 284 09/30/96 000000023075 167.41 v~,~~~_..-----------.~~.......----.~.~_._-_.- . 11/27/96 131504 354 10/31/96 000000021409 218.91 12/16/96 131725 432 11/30/96 000000021409 219.41 01/16/97 132237 513 12/31/96 000000021409 214.93 02/14/97 132718 608 01/31/97 000000021409 205.43 03/13/97 133208 694 02/28/97 000000021409 268.50 04/29/97 133924 804 03/31/97 000000021409 238.08 05/13/97 134167 920 04/30/97 000000021409 265.83 06/12/97 134634 1045 05/31/97 000000021409 340.92 07/29/97 13 5433 445-50 06/30/97 000000021409 272.43 08/14/97 135753 445-193 07/31/97 000000021409 281.75 09/15/97 136309 445-330 08/31/97 000000021409 459.95 10/14/97 13682-7 445-469 09/30/97 000000021409 375.63 11/14/97 137429 609 10/31/97 000000021409 299.59 12/15/97 137971 445-756 11/30/97 000000021409 255.27 VENDOR TOTAL 4, 918.62 GRAND TOTAL 4,918.62 0'* ip J i D 'é.,.! , < 4!.1.'13- 0[\1.J11.'..1. '6)- \ ¿ U' 1 6- j b l' 41 - OJ5 trPO ~ILjUq .5'JI'-",,5- 5')16'(1.5, ~c.e.. Qf\ 1033' 51' oaw 4, j ,J.J'" PAGE 1 3 <v J PRCHMPRT 01/24/98 08:26 CITY OF FEDERAL WAY PURCHASE ORDER MASTER LISTING PAGE 001 ================================================================================ [01] P.O.#: 021409 * [07] Vendor#: 003211 [02] Date: 01/01/97 * [08] Name: IRON MOUNTAIN/SAFESITE INC ----------------------------~---* [09] Address: 6528 SOUTH 216TH STREET [03] Blanket?(Y/N): N * [10] Address: [04] Expiration date: OO/OOfOO * [11] City: [05] Limit: ;00 * [12] State: [06] Tran limit: ,00 * [14] Terms: KENT WA [13] Zip code: 98032 0.00% 000 Net 000 ----------------------------.--------------------------------------------------- [15] Desired: 06/06/96 [161 Required: 06/06/96 [17] Fixed asset? (Y/N): N -----(Ship to)--------------~----------------(Bill to)-------------------------- [18] CTY CITY OF FEDERAL WAY [19] CTY CITY OF FEDERAL WAY CITY HALL CITY HALL 33530 1ST WAY SOUTH 33530 1ST WAY SOUTH FEDERAL WAY, WA FEDERAL WAY, WA 98003 98003 (253) 661-4000 EXT $000 (253) 661-4000 EXT 0000 ----------------------------.--------------------------------------------------- [20] FOB Point: [21] Ship via: -----(Contact persons)------T--------------------------------------------------- [22] P.O. info: A MCALPINE. [23] Warehse: A MCALPINE ============================f=================================================== [24] Special instructions: C NTRACT PURCHASE ORDER C TY CLERK'S OFFICE =======(Item /whse)=(Tax)=(Q~antitY)==(Unit)==( 01J{P}< )-(Yes)-( , 1.00)--(AGR )--( Description: MSC-CITY'RECORDS STORAGE SVCS AS PER C~NTRACT #AG96-156,A TERM: 5-~0-97 THRU 6-1-98 APPROVER, CHRIS GREEN (PROFESS~ONAL SVCS AGREEMENT) CONTRACT !AMOUNT IS AN ESTIMATE BASED ONIUNIT PRICE AGREEMENT W.O.#/Func : [ '] [ ] Account# : E 001-1200-044-514-30-452 Unit cost)==( Extension) 4,100.0000 )--( 4,100.00 ) 100.0000% [Total: 4,100.00 ] ROUTING SLIP 1. DRIGINATING DEPT./DIV.: 3. DATE REQ. BY:~ 2. ORIGINATINI3 STAF"F" PERSDN: 4. TYPE OF" DOCUMENT REQUESTED (CH CK ONE): )(PR"'ESS'DNAL SERVICES AI3REEMEN 0 MAINTENANcE/LABeR AGREEMENT 0 PUBLIC WDRKS CDNTRACT 0 SMALL PUBLIC WDRKS CDNTRACT 'Ln. THAH .".00°' 0 PURCHASE AGREEMENT 'MAUROALS, SU..coE'. EOUO..EHT> 9. TOTAL COMPENSATION: 0 SECURITY DDCUMENT 'E..., AOREE.EHT . P"F/MAOH SO.O' A'.OOH.EHT OF FUHO. 'H LOEU OF SOHO' 0 CeNTRACTDR SELECTODN DeCUMENT )(c:.=~::~R:::~:'MENT AG#: qlo- 15[0 0 EASEMENT 0 DTHER 0 REAL ESTATE PURCHASE & SALES A 5. PRO.JECT NAME: TAX ID#/SS#: TITLE:'ß.vJrrJ1 &V. ~ 7. OF" REOMBURSABLE EXPENSES: Is SALES TAX OWED? PAID BY: 0 CONTRACTOR OC'TY 0 REQUEST FDR BIDS 0 REQUEST FDR PRDPDSALS 0 ARCHOTECT & ENGONEER LoST 0 SMALL WDRKS ReSTER 1 1. CONTRACT REVIEW INITIAUDATE ApPROVED 0 OoRECTeR ~ I\( ROBK ~...~~_':~.._..-- ~::::::~ ::;,~':.~ ~ 12. CONTRACT SIGNATURE ROUTIN INITIAUDATE ApPROVED .~ ~ 0 CITY CLERK ~I WH"" O.'"'HAL nm WoTH OOHT.AOT CANARY' . LAW om. OOLOFNROO' O.'.'HAT'H" nm LO'.2 'R.o .,.SO To: From: Subject: Date: Chris Green Bob Baker Safesite Agreement #96-156 May 21, 1997 MEMORA"DUM I had the opportunity to speak with Safesite Manager Robert Benz on Monday, May 19, 1997, regarding our expiring agreement. Robert stated Safesite sends out a notice to their customers before contracts expire. The notice relates any/all changes in prices and/or options for the upcoming year. h it relates to our costS, Robert stated he believed the only place we may see an increase is in delivery fees if gas goes up. He will work with Jeff Boron, our representative, to complete a new agreement. N. such time as Jeff has the paper work done, he will meet with you to review it and ensure all questions are answered. . ~~ERAL 33530 FIrst Wa¡ South . Federal Way. WA 98003 Purchasing (253) 661-4077 Payables (253) 661-4064 Fax (253) 661-4075 PURCHASE ORDER 021409 DATE: 01iO1/97 VENDOR#:: 003211 REQUISITION #: DEPARTMENT: 4 4 D F.O.B. DESTINATION 0 CONFIRMING: DO NOT DUPLICATE ,----. 'v' E! NI 01 01 A! IRON MOUNTAIN/SAFE SITE INC 6528 SOUTH 216TH STREET KENT. WA 98032 ~ CITY OF FEDERAL WAY 33530 FIRST WAY SOUTH FEDERAL WAY. WA 98003 ALL INVOICES TO CITY OF rEDFRAL WAY. ATTN ACCOUNTS PAYABLE. 33530 FIRST WAY SOUTH. FCD[RAL WAY. WA 98003 SPECIAL INSTRUCTIONS: CONTRACT PURCHASE ORDER CITY CLERK'S OFFICE "IMPORTANT: Vendor must show Purchase Order Number on all Packages, Bills of Lading, Involc.s, and Correspondence. SHIP VIA: ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE AMOUNT ; 11 1 AGR MSC-CITY RECORDS STORAGE SVCS AS PER CONTRACT #AG96-156.A TERM: 5-30-97 THRU 6-1-98 APPROVER: CHRIS GREEN (PROFESSIONAL SVCS AGREEMENT) I CONTRACT AMOUNT IS AN ESTIMAT1 BASED ON UNIT PRICE AGREEMENT I 4,100.00 4,100.00 ~-- -~ 4.100.00 4,100.00 ACCOUNT NUMBER 1001-1200-044-514-30-452 AMOUNT APPRQVAL CODE A OTHER APPROVAl.. AS NEEDED P P REQUISITIONS APPROVED BV, R 0 V A L S Purchasing (206) 661-4077 Payables (206) 661-4064 Fax (206) 661-4075 . .. . 021409 33530 First Way South" Federal Way. WA 98003 DATE: 05/30/96 VENDOR#: 003211 REQUISITION #: DEPARTMENT: 44 0 F.O.B. DESTINATION D CONFIRMING: DO NOT DUPLICATE ~ ¡~I 18, lID SAFESITE 6528 SOUTH 216TH STREET KENT, WA 98032 [ CITY OF FEDERAL WAY 33530 FIRST WAY SOUTH FEDERAL WAY, WA 98003 ALL INVOICES TO: CITY OF FEDERAL WAY. AHN: ACCOUNTS PAYABLE. 33530 FIRST WAY SOUTH. FEDERAL WAY. WA 98003 SPECIAL INSTRUCTIONS: CONTRACT #AG96-156 "IMPORTANT: Vendor must show Purchase Order Number on all Packages, Bills of Lading, Invoices, and Correspondence. SHIP VIA: ITEM QUANTITY UNIT DESCRIPTION UNIT PRICE AMOUNT 1 1 GR SC-CITY RECORDS STORAGE SVCS S PER CONTRACT #AG96-156 ERM: 5-30-96 THRU 6-~-97 PPROVER: CHRIS GREEN~ (ESTIMATED MONTHLY SVCS $76) , 2,000.00 2,000.00 1 1- - ~ 001-1200-044-514-30-452 2,000.00 2,000.00 ACCOUNT NUMBER AMOUNT APPROVAL CODE A OTHER APPROVAL AS NEEDED P P REQUISITIONS APPROVED BV, R 0 V A L S