Parks Comm MINS 11-04-2021i:\parks comm mtg notes\2021\11-04-2021 minutes.doc
CITY OF FEDERAL WAY
PARKS AND RECREATION
PARKS AND RECREATION COMMISSION
November 4, 2021 Video Conference
5:00 p.m.
MEETING MINUTES
Present: Chair Michael Campsmith, Vice Chair George Vadino, David Berger and George Pfeiffer
Excused: Thomas George
Staff: John Hutton, Parks Director, Jason Gerwen, Parks Deputy Director and Mary Jaenicke, Parks Adm. Asst. II.
Chair Campsmith called the meeting to order at 5:00pm.
PUBLIC FORUM
None
APPROVAL OF MINUTES
Commissioner Berger moved to approve the June Parks and Recreation Commission regular meeting minutes as
written. Commissioner George seconded. Motion passed.
COMMISSION BUSINESS
Prioritization Matrix
One question was discussed: 1) Safety – and how to capture it in the Matrix.
Safety and how to capture it in the Matrix? Chair Campsmith stated that the commission would never
approve anything that wasn’t safe. Staff Gerwen agreed but stated that there will be various things that will
need to be repaired. An example of that is that the City has two running tracks that are failing and need to be
repaired; this would be one way to capture safety. Unsafe conditions or things that have deteriorated would
score higher than routine maintenance. Commissioner Pfeiffer asked what maintenance issues would there
have to be to provide operations money to maintain it. Will it be sustainable from a maintenance standpoint;
you don’t want to build a project if it can’t be maintained. Commissioner Berger suggested adding another
category with the question of is it a project that is sustainable from a maintenance standpoint. Commissioner
Pfeiffer added that safety is threefold: Is it safe for the public, is it safe for the employees and provide a safe
environment. It’s important to anticipate what the needs will be for safety, such as security cameras, parking
and lighting. After discussion it was decided that add the category: Is it sustainable from a maintenance
standpoint.
Park Tours
A brief discussion was held and the decision was made to hold off on the park tours until the 2nd or 3rd quarter
in 2022.
STAFF REPORTS
City Reopening
It was announced that both City Council and Council Committee meetings will be in person, starting
November 17. Staff is looking into whether or not Commission meetings can still meet virtual or if they need
to be in person. Concern was expressed that the meeting room is not large enough to accommodate a large
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group of people and keep them safely distanced. Discussion was held regarding whether or not the
Commission should meet in December. The December meeting has been cancelled in previous years. Vice
Chair Vadino stated that the By-Laws state that Elections for Chair and Vice Chair are held in December. The
Parks Commission has the option to postpone the election of Officers until sometime in 2022. Since the
commission currently has five voting members and is actively recruiting new members a discussion was held
to delay the elections until there are more commissioners.
Commissioner Berger moved to suspend the vote of Officers in December. Current Officers will
continue to serve in their current position until the election can be held. Commissioner Pfeiffer
seconded. Motion passed.
The December meeting has been cancelled.
Recruitment Update
Information was sent out on Constant Contact and four applications have been submitted.
OTHER BUSINESS
Commissioner Berger requested an update at the January meeting on the what the decision making process
was for the AARPA money that was allocated to the Parks Department. He would like to know how staff
arrived at the decision to ask what they asked for. What was placed on the list and why. Staff Hutton will
provide a brief update on what the Parks Department requested.
NEXT MEETING/AGENDA ITEMS
Commission Business
Prioritization Matrix Review
Discussion on the By-Laws
2022 Work Plan
Staff Reports
Recruitment Update
AARPA Funding
ADJOURNMENT
A motion was made by Commissioner Berger and seconded by Commissioner Pfeiffer to adjourn the meeting.
Motion passed. Meeting adjourned at 6:04pm.