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01-18-2022 Council Packet - SpecialCITY OF I Federal Way Centered on Opportunity CITY COUNCIL SPECIAL MEETING AGENDA January 18, 2022 - 5:00 p.m. *Masks are required inside City Hall and are to be worn at all times when attending in -person meetings. Notice: Due COVID-19 and pursuant to Governor Inslee's Proclamation 20-28 the Mayor and Council encourage you use one of the following ways to participate in the meeting remotely if you are unable to attend in person: • Watch the meeting live via Federal Way YouTube Channel or on FWTV Channel 21 • Call in and listen to the live meeting: (888) 788-0099 or 253-215-8782 • Zoom meeting code: 9616 4114 736 and passcode: 388414 fi1110 Ly, 14 A I I z " texel a 0 a V 2. PLEDGE OF ALLEGIANCE 3. COUNCIL BUSINESS a. Downtown Federal Way -Redevelopment of TC3, 215t Ave Sand beyond (action anticipated) 1. Staff: Brian Davis, Community Development Director; Keith Niven, Planning Manager; and Chaney Skadsen, Associate Planner • Massing Analysis for Downtown • Redevelopment Plan for TC3 • 21St Ave crossing of 320' — Feasibility and traffic modeling; and • Policy and Code Update 4. EXECUTIVE SESSION a. Collective Bargaining pursuant to RCW 42.30.140(4)(b) b. Property Acquisition pursuant to RCW 42.30.110(1)(b) 5. ADJOURNMENT Regular Meetings are recorded and televised live on Government Access Channel 21. To view Council Meetings online please visit www.cityoffederalway.com. COUNCIL MEETING DATE: January 18, 2021 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: STUDY SESSION: DOWNTOWN REDEVELOPMENT OF TC-3, 21ST AVE S AND BEYOND POLICY QUESTION: Should the City issue an RFP to redevelop the TC-3 property and identify funding sources for 21" Ave S traffic modeling and 320t" Dip feasibility? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Brian Davis, Director DEPT: Community Development The City's vision for the City Center is as follows: "By the end of the comprehensive planning horizon in 2035, the Federal Way City Center has evolved into the cultural, social, and economic center of the City and fulfilled its role as one of Puget Sound's regional network of urban centers. This role is reinforced by pedestrian -oriented streetscapes; an efficient multi -modal transportation system; livable and affordable housing; increased retail, service, civic, and office development in a compact area; a network of public spaces and parks; superior urban design; and a safe and vibrant street life." — Federal Way Comprehensive Plan The purpose of this presentation is to discuss planning efforts underway and potential actions to help achieve the vision described above. The presentation will cover a general discussion of downtown; the city -owned TC-3 property; and, improving the walkability for downtown, specifically crossing S 320th Street for pedestrians and bicyclists. Attachments: 1. Memo to Council (December 28, 2021) 2. Question and Answer sheet 3. PowerPoint Presentation MAYOR'S RECOMMENDATION: The mayor recommends the City issue an RFP for TC-3 redevelopment and to identify an additional $150,000 for 21" Ave S traffic modeling and 320" Dip feasibility. MAYOR APPROVAL: N/A Committee COMMITTEE RECOMMENDATION: N/A DIRECTOR APPROVAL: 1/12/22 Initial/Date PROPOSED COUNCIL MOTION: I move the City issue an RFP for TC-3 redevelopment and identify an additional $150,000 for 2 1 " Ave S traffic modeling and 320t1i Dip feasibility. (BELOW TO BE COMPLETER BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11 /2020 RESOLUTION # C111 FederalWay Centel-ed on Opportunity Memorandum To: City Council Department of Community Development 33325 811 Avenue South Federal Way, WA 98003-6325 253-835-2607 www.citVcFfederalway.com Jim Ferrell, Mayor From: Brian Davis, Community Development Director 3P_ Keith Niven, AICP, CEcD, Planning Manager Chaney Skadsen, Associate Planner 9--y Y4- Via: Jim Ferrell, Mayor Date: December 28, 2021 Subject: Downtown Federal Way —Redevelopment of TC-3, 21' Ave Sand beyond This Memorandum is being distributed to the council in advance of the scheduled study session on January 18, 2022, regarding redevelopment of the city -owned TC-3 property and reimagining the 21 st Ave corridor. The study session and this memo focuses on four (4) tasks that will move downtown redevelopment from discussion to action: 1) Massing analysis for downtown; 2) Redevelopment Plan for TC-3; 3) 21st Ave crossing of 320th -- feasibility and traffic modeling; and, 4) Policy and code update. Should any councilmember desire to meet with staff in advance of the meeting to discuss any of the items contained in this Memorandum, please do not hesitate to contact Brian. I. Financial Impact a. Massing analysis for downtown: CD staff cost only. b. RFP for Redevelopment Plan of TC-3: fully funded. c. Feasibility Study and Traffic Modeling for 21 st Ave S/S 320th St (the Dip): $100,000 currently budgeted to CD, an additional $150,000 needed + CD and PW staff time. d. Policy & Code update for Downtown: CD and PW staff cost only. Total additional amount necessary: $150,000. II. Background In the City's Comprehensive Plan, the community desired to create a City Center or "downtown." The Vision statement for the City Center includes the following opening thoughts: 1IPage "By the end of the comprehensive planning horizon in 2035, the Federal Way City Center has evolved into the cultural, social, and economic center of the City and fulfilled its role as one of Puget Sound's regional network of urban centers. This role is reinforced by pedestrian -oriented streetscapes; an efficient multi - modal transportation system; livable and affordable housing; increased retail, service, civic, and office development in a compact area; a network of public spaces and parks; superior urban design; and a safe and vibrant street life." The Comprehensive Plan is the city's guide, identifying what we want to achieve over the next 20 years. But how does the city become successful in achieving its vision for downtown? Although the Comprehensive Plan identifies some implementing strategies to achieve this vision, they are generally worded and not specific enough to be actionable. Since the last major update of the Comprehensive Plan (2015), the City has taken remarkable steps in the right director to achieve this vision: the PAEC, Town Square Park, and the Town Center Steps. However, much remains to achieve the downtown placemaking desired by the council and community. We are somewhat fortunate in the way that downtown remains mostly underdeveloped and underutilized with vacant parcels or dated retail development. Rather than being a challenge, this unfinished canvas can be to our advantage if we take specific actions to proactively shape the course of the redevelopment of our downtown. Change is coming. The Sound Transit light rail station is scheduled to be open in late 2024. The ST surplus parcels will be resold for development. The city council needs to decide if the original vision for TC-3 (Attachment 2a) remains viable; and, whether it provides enough clarity to move forward before this area begins to redevelop. The goals and vision for the downtown neighborhood have been discussed at length. However, several questions of the city council regarding downtown remain, such as: ■ How can we influence the sale of the Sound Transit surplus parcels to get uses that fit our vision for the area? ■ Given the width of S 320th Street, how can we connect pieces of our downtown successfully for pedestrians and bicyclists? ■ How can we turn an area that is predominantly streets and surface parking into an inviting and vibrant mixed -use city center? ■ How do we influence the development or redevelopment of noncity-owned properties in the area? Understanding that the tools and resources available to the city are limited, the City has two choices: 1. Rely upon policies and development regulations currently in place to deliver the vision desired for this neighborhood; or, 2 1 P a g e 2. Take additional steps to influence the redevelopment of downtown and ensure the City's vision is realized. III. Opportunities a. Massing analysis for downtown (Attachment 1) Purpose: To generate a high-level image of what the downtown could look like if all of the properties redeveloped at densities expected by the Comprehensive Plan. Discussion: Massing studies are useful because of their rapid style of investigation. By placing building massing on different lots, the urban designer can get a sense of how much development can be placed on parcels, and it offers insights into circulation routes, pathways, and activity hotspots for community gathering. CD staff have been working with MG2 (Seattle) to provide a glimpse for what the downtown might resemble for the redevelopment of some existing properties. This exercise (still in process) is focused on giving the city an understanding of how much square footage could be part of a redeveloped downtown, identifying concepts for neighborhood circulation (both vehicular and non -vehicular), and identifying potential locations for public gathering locations. b. Planning for TC-3 (Attachments 2a & 2b) Purpose: To generate a plan for developing the TC-3 properties. Discussion: The expected land uses identified in Attachment 2a were generated when the City Center Chapter was developed. The draft RFP contemplates contracting with a firm to evaluate the development potential of the property and to create a land plan with prioritized uses. Included in this RFP is both a market analysis and a community engagement effort. Following council's acceptance of the findings from this planning activity, staff will draft a 2nd RFP to solicit partnering with developers to bring the land plan to life. The timing for this follow-up RFP will be informed by the recommendations of the initial RFP. c. The Dip (Attachment 3): Reimagining 21St Avenue S & S 3201h Street intersection Purpose: To improve non -motorized mobility within the downtown and to create a memorable infrastructure element (other than the ST station and the Town Center Steps) in the city's downtown. Discussion: The downtown is divided by S 320th. Meaningful connectivity from the north side of S 320th to the south side and vice versa are currently dependent on vehicular 3 1 P a g e transportation. The most memorable places in cities and towns are generally those where people congregate on foot: streets, markets, parks, and public squares. This is consistent with the council's vision for downtown placemaking. The barrier created by S 320th complicates this possibility. The curb -to -curb width of S 320th Street is roughly 92 feet; even with a pedestrian refuge island planned for the new 2l st Avenue signal (see image below), getting across S 320th will be challenging for many. Without improving non -vehicular connectivity across S 320th, placemaking within downtown will remain divided and incomplete. Studies have shown that many pedestrians will not use an overpass with spiraling ramps, stairs, or even elevators if they have a more direct alternative, even if that alternative is less safe or comfortable than the grade -separated crossing. Pedestrian use of overpasses is generally higher when ramps are not built, such as when a sunken highway dips underneath an at -grade crossing or a public bridge connects between buildings on opposite sides of the street.' The topography of 21 st Ave down toward S 320th may offer an opportunity to explore this possibility -- "dipping" S 320th below a slightly elevated 215t Ave that no longer descends to 320th as it does now. A 2 1 " Ave bridge would create a signature gateway element for downtown with 21" Avenue S as a pedestrian- and bicycle -oriented space and the people -oriented "spine" of downtown. Staff seek to work with a consultant to develop a plan for the Dip and 21 st Avenue crossing. The high-level design will identify if there are any fatal flaws with this concept and will also generate a budget to construct the identified improvements. Much of the cost of this exercise will be traffic modeling to ensure the proposed street revisions will not have an unexpected outcome on traffic circulation. d. Policy & Code updates Purpose: Ensure development supports the vision for downtown. 'Bowman, FHWA IP-88-019, October 1988. 4 1 P a g e Discussion: Under the current development regulations for the City Center Core (downtown area), a property owner could demolish an existing building and replace it with another single -story building served by a surface parking lot. As we consider the non -city -owned properties located in the downtown area, the Sound Transit surplus parcels (Attachment 4) and The Commons property (Attachment 5) are the most likely properties to develop or redevelop in the next few years. As decisions are made about TC-3 and the Dip, the city should revisit its policies and development regulations to ensure private redevelopment strengthens the desired vision of the city's downtown. IV. Schedule — Next Steps The dynamics driving the city to take action now is: 1) the Federal Way Link Extension station opening in 2024; 2) the ST surplus parcels are currently being evaluated for reuse and likely will be in for permitting in 2023 or 2024; and, 3) should any of these properties in downtown redevelop in a way that does not support the partial Vision statement included above, the city will likely have to wait over 20 years for those properties to redevelop again. The following represents an expected timeline for moving forward, pending Council support: Project Desired Start Expected Completion Massing analysis for Downtown underway February 2022 RFP for TC-3 February 2022 December 2022 The Di 320th/21st crossing) February 2022 Q1 2023 Policy/Code update February 2022 1 December 2022 V. City Council Feedback With council support, all of the work items listed above can be completed either by the end of 2022 or the first quarter of 2023. 5 1 P a g e rc] EXISTING AREA LOOKING NORTH ON PVR WAY S 21ST AVE S & S 320TH ST INTERSECTION y! m, ` �r»� CA Al jig LOOKING SW FROM TC3 EXISTING STAIR AND RAMP LOOKING NORTH ON 21ST AVE S LTE iC MASSING DIAGRAM '6.. :' .. ..... T. .i2 • .0 � � rJ•yfr •�_._..._ �. e�.. .r .I LEGEND LIGHT PAIL 5TATIGN �N • ' ' TRANSIT CENTER .• .... T [nV �IALL'e.W unTr. ......... ... . R CITY HALL OFFICES • N= re_ e_,�. } 5 I • NAPItET HALL • — L_ I•� • 5—TN DID • •, k .... �❑ Tu PEDESTRIAN CIRCULATION a LEGEND {--SKGW"�.,�1 j • ` ` PEDESTRIAN oENsm • f • r .' .-- _ _ t� HIGRlv,wuDLl.avl+C {�LLI'i�i •a NN]rI YOIWC Low voLUNE . y R' �r TRANST PLAZA �• PARRARIDE CONNDIC4L CORE PARK PLAZA � i .�: CMC CENTER r . .......... _ RETAIL DISTRICT _ • — ,f i l .01 7 1 P a g a STOOPS Stoops along residential streets ...is abov, the public sidewalk for privacy Ih- STREET (HARMTER LANDSCAPE BUFFER Landscape buffers and outdoor spec,, add privacy to ground -floor units while increasing a sense of community - BOULEVARD Tree -pried street with multiple modes of tra nsporlatlon to move d y 11 people bicycles. cars and transit —�LI along the east -wall ..is i WOONERF A curbless street design that pnormzes pedestrian traffic over vehicles Prominent ground floor restaurants. shops and local businesses have the opportunity to freely spill out onto the sidewalks RESIDENTIAL A change in scale to signify a change of use Ground -floor units are set back or raised from the street to increase privacy for residents Ib 11 CIVIC PLAZA (TC3) LEGEND I" CITY HALL / CIVIC CENTER PLAZA RETAIL: FOOD a BEVERAGE t� MULTI -USE MARKET HALL CITY HALL OFFICES f LOW-INCOME HOUSING MARKET RATE HOUSING CONSIDER VERT CONNECTION f "5 EXISTING RAMP AND STAIR PERFORMING ARTS CENTER 11A CITY HALL / CIVIC CENTER A new city hall and civic center invites the community in for more than official business A modern PNW aesthetic gives architectural prom In . tv the Mw heart of Federal Way PLAZA AND MARKET HALL A Permanent. multi -use market hall creates energy in the new plaza Anchored by permanent retail, the market hall Is the place for weekly and special events MULTI -LEVEL RETAIL Creates a prominent destination at 21st Ave S and 5 316th street Incorporates the grade change Into the building plan and provides a natural location for elevator access to improve connection between the civic plaza and Town Square Park v DO Cl- lr 5 21STHES LEGEND TOWN SQUARE PARK a PARK & RIDE GARAGE a RETAIL: FOOD & BEVERAGE LANDMARK TABLETOP INTERSECTION m LOW -FLOW STREET RETAIL PLAZA © RETAIL: FOOD & BEVERAGE S 320TH DIP LANDMARK Create a new landmark for Federal Y Way at the corner of Town Square 1 Park to help draw pedestrians to the park and the civic plaza beyond 316th 1� LOW -FLOW STREET A -woorerf- Inspired slice= that prioritizes pedestrians over cars The curbless street design easily transitions the street to an urban space that can host events and public gatherings. RECLAIMED STREETS A low-cost alternative to reworking an entire street Is to reclaim It for now es Colorlul paint. street furniture and planters add life and daces for people to gather Opportunities for - Town Center Development44, art Town Center is 2 f acres to the heart of TOWN Center ! dovrmown Federal Way, featuring the —Piedo mrrrg Arts and 700•seat Podorm ing Ant and Con tot onr* CoMwence Center Cooler (urrdor comtruam) And rd)actm hotel, the 4-acre Town Square park 4 acres of ►etad, offiko. civk and reskimml drvtiopnwwa opportma4s, and the Federal Way Trams center Town Comlb r i --The Town Squares Park r Tarrn Center 1F Town Center W Sacra reder2lopment—I.ar3e Transit Orrenlfd a€rporhnvty Deaeloprnent opportunity FedmW Vft -spin Attachment 2b — draft RFP for TC-3 CITY OF FEDERAL WAY UEST FOR PROPOSAL PURPOSE OF iUA The City of Federal Way ("City") is requesting proposals for professional services to prepare a Town Square Master Plan for city -owned property that will be a cornerstone project in the City's effort to create a downtown. The City's needs are outlined in the following Request for Proposal ("RFP"). BACKGROUND. The City of Federal Way incorporated as a city in 1990 in response to the community desiring to have more control from King County over how the city would develop and grow over time. Included in that vision was a recognizable downtown. The downtown, or "City Center" does not currently present an identifiable sense of a downtown or urban center. However, things are changing. With a population just over 100,000, Federal Way is actively taking steps to transform itself into a welcoming city in Puget Sound with an identifiable and memorable downtown. Federal Way has taken initial steps in transforming the City Center into a true downtown for the community. The Sc al ei gi and from the City Center. 121 Page As part of the station opening, Sound Transit will be selling approximately 6 acres in this neighborhood for transit -oriented development. Now is the time to focus on the next piece of the puzzle. The City owns approximately 7 % acres of redevelopable property east of the PAEC and north of Town Square Park and the Federal Way Transit Center. Early discussions for use of this property have included a hotel, convention space, city hall, a community market space, general office use, residential, and institutional, including higher education. PAEC IIt Location The area to be Master Planned is bounded by S 314th St on the north, PVR Way S on the west, 316th St S on the south, and 23rd Ave S on the east. The property is mostly surface parking with a vacant retail building (old Target) located at the southeast corner. The new Sound Transit light rail station, under construction and set to open in 2024, is located immediately south of the Transit Center. Vision for the Area =- T The City sees the Town Square as a central gathering place for the community where the whole community can congregate and celebrate. Civic and cultural facilities including the PAEC, park and open -space system, meet the needs of residents, employees, and visitors. These amenities connect to the citywide and regional system of open spaces, parks, and trails. Public and private projects contain such design elements as fountains, sculptures, and decorative landscaping. The following should be considered as core elements for the Master Plan and should be considered during the design process: • Accessibility • Safety/Security • Sustainability (green building, energy efficiency, etc.) • Access, equity and inclusion for all common spaces. Following the completion of this project, the City will utilize this Master Plan to develop an invitation for developers (2"d RFP) to partner with Federal Way to bring 131Page li this project to life. SCOPE OF SERVICES. Federal Way is requesting proposals to prepare a Master Plan for Town Square. The Master Plan should consider the entire property owned by the City as well as its urban context with proximity to the Sound Transit (ST) station and TOD properties. A targeted market analysis and community conversations (led by City staff) will help inform the targeted uses that will occupy this property. The work shall include: 1) the brief market analysis; 2) land use data (e.g. parking numbers, building square footages and heights, size of community spaces, etc.); and, 3) site graphics including a site plan, 3D renderings of the site, and site details (e.g. furniture, landscaping, etc.). The Master Plan scope is further defined below: 1. Establish and maintain a project schedule that will meet the Town Square Schedule, as presented in this RFP. 2. Field reconnaissance, assisted by City staff, of the site and surrounding area. 3. Site assessment including street access, utility service, parking, and other information available for the site. 4. Site market analysis evaluating existing lease rates and rents for properties in the study area (S 320th to S 312th and PVR Way S to 23rd Ave S) and forecasts out to 2025 incorporating the influence of the ST station and the development of the 6 acres owned currently by ST. 5. Meet with City staff at least monthly (may be more frequently if desired by the project team) to discuss concepts and alternatives. 6. Consideration of input provided through the city -led community outreach effort. 7. Develop draft Master Plan of preferred development concept with architectural renderings, project data, and supporting graphics for review by City staff. 8. Host, with staff, one (1) in -person Design Charette at the PAEC to allow the community to have input into the proposal. 9. Incorporate staff comments and refine documents for public presentation. 10. Present Master Plan to City Council Land Use & Transportation Committee. 11. Incorporate comments from Committee. 12. Present Master Plan to City Council. SCHEDULE. The City has established the following project timetable: Issue RFP: December 8, 2022 Deadline for Submittal of Proposals: January 7, 2022, 4 p.m. Interviews: January 24, 2022 Preliminary Selection of Firm: February 2022 141Page Notice to Proceed (contract execution): March 16, 2022 Presentation to Council Committee: September 2022 Presentation to City Council: September 2022 Contract closeout: October 2022 V. INSTRUCTIONS TO PROPOSERS. A. All proposals should be sent to: Keith Niven, AICP, CEcD, Planning Manager keith.niven@cityoffederalway.com (253) 835-2643 B. All proposals must be emailed and clearly labeled in the subject line. The label shall identify the contents as "RFP for Town Square Master Plan." C. All proposals must be received by the Deadline for Submittal of Proposals detailed in IV (Schedule). Faxed, mailed, or telephone proposals will not be accepted. D. Proposals should be prepared simply and economically, providing a straight forward, concise description of provider capabilities to satisfy the requirements of the request. Emphasis should be on completeness and clarity of content. E. Keith Niven, Planning Manager, or representative will notify all firms for interviews by the date stated in IV (Schedule). Firms not selected to be interviewed will receive notification from the City. F. All proposals must include the following information: 1. Firm or Person Introduction. Information such as form of organization, length of time in business, office location(s), number of staff and a general summary of qualifications documenting the strengths of the firm or person, areas of expertise, and licensing. 2. Approach. The person or firm's project management practices, methodologies and practices. 3. Project Experience. List specific Master Plan experience that is relevant to the services requested by the City of Federal Way. Project experience should list the type of work provided. If sub -consultants are proposed, include information on joint work and relent experience of the sub -consultants. 4. Design Examples. Provide examples of work completed. 5. Work Plan. Detailed work plan with estimated hours by task and personnel. 6. Key Staff. Identify Principal -in -Charge and key staff. Include resumes 151Page or CVs for each project member. 7. References. Provide client references for similar projects within the past 5 years, that have working experience with the project team. Furnish the name, title, address, email and telephone number of the person(s) at the client reference who is most knowledgeable about the work performed and can comment on the professional qualifications/expertise of the project team. 8. Disclosure. Provide any past, ongoing, or potential conflicts of interest or conflicts of scheduling that the firm or person may have in performing the anticipated work. 9. Budget. Include hourly rates for all staff working on the project, anticipated billable costs, and overall project budget. VI. SELECTION CRITERIA. Firm Qualifications: 10% Project Team Experience: 20% Graphic Examples: 10% Responsiveness to RFP: 10% Interview: 30% References: 15% Budget: 5 % VII. TERMS AND CONDITIONS. A. The City reserves the right to reject any and all proposals, and to waive minor irregularities in any proposal. B. The City reserves the right to request clarification of information submitted, and to request additional information from any proposer. C. The City reserves the right to award any contract to the next most qualified contractor, if the successful contractor does not execute a contract within thirty (30) days after the award of the proposal. D. Any proposal may be withdrawn up until the date and time set above for opening of the proposals. Any proposal not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to sell to the City, the services described in the attached specifications, or until one or more of the proposals have been approved by the City administration, whichever occurs first. E. The contract resulting from acceptance of a proposal by the City shall be in a form supplied or approved by the City, and shall reflect the specifications in this RFP. A copy of the contract is available for review and shall include requirements to 161 Page comply with ADA, Civil Rights Act, and EEO requirements. The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP, and which is not approved by the City Attorney's office. F. The City, as a recipient of federal funding, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally -Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. G. The City shall not be responsible for any costs incurred by the firm in preparing, submitting or presenting its response to the RFP. VIII. COMPENSATION. A. State the firm's proposed fee for the Scope of Services inclusive of Washington state sales tax and any other applicable governmental charges. B. Payment by the City for the services will only be made after the services have been performed, an itemized billing statement is submitted in the form specified by the City and approved by the appropriate City representative, which shall specifically set forth the services performed, the name of the person performing such services, and the hourly labor charge rate for such person. Payment shall be made on a monthly basis, thirty (30) days after receipt of such billing statement. IX. PUBLICATION. Name of Publication: Dates: Seattle Daily Journal of Commerce TBD Puget Sound Business Journal TBD WA APA TBD Seattle Times TBD 171Page Attachment 4 — Sound Transit Surplus Parcels ~ i- - - - - - Garage Expansion t�r0 191Page Attachment 5 — The Commons North 201Page 11 January 2022 Downtown Presentation — Questions & Responses for Council consideration Massing Urban Design analysis 1. Should the city to take a phased approach to looking at the City Center? Staff Response: By looking at a smaller area of the City Center near the transit station, the city can limit the number of variables (i.e. property owners) and focus on redevelopment scenarios and the urban design elements necessary to create a successful downtown. Does the area delineated by staff and MG2 represent an appropriate phase 1? Staff Response: the delineated area in the memo is approximately 70 acres, is entirely owned by the city, Sound Transit, and 4 private property owners. It is close to the transit station and leverages the city's recent investments in the area — the PAEC, Town Center steps, and Town Square Park. Can 215t Ave S become the signature street for downtown? Staff Response: Because 21s' Ave S does not extend south of S 320th Street or north of S 316th Street, transforming this dead-end street into a signature street downtown would be easier than choosing other streets. In addition, 215t Ave S connects the PAEC and the Town Square Park to the Sound Transit Parcels. 4. Is there anything that should be considered that has not been discussed? Staff Response: The evaluation identified flow of people, potential urban nodes for gathering, potential building massing, and potential different street characters within the area. TC-3 1. The city has owned TC-3 since 2014, is the timing right to move forward with a plan to get it developed? Staff Response: the Sound Transit station is expected to open in 2 years. The ST surplus properties are currently being evaluated for redevelopment potential by consultants hired by Sound Transit. Those properties are expected to be sold and under construction in 2-3 years. Discussions have begun with the Commons regarding redevelopment. Under best case scenarios, it will likely take the city 1-2 years to get the property sold. Then permitting and construction is another 3 years. If the city takes action in 2022 to get a process started, there will likely not be buildings on the TG3 property until 2026/2027. Should the City send out an RFP to prepare a development plan for TC-3? Staff Response: Thus far the City has considered separate development concepts for TC-3 that include lodging, higher education, entertainment, and civic center. Since none of these on their own have moved forward, there is value in first reassessing the right mix and scale (density/intensity) of uses through an updated site plan for the property. Once this plan is approved by the Council, a second step would be for the city to send out development RFPs to find development partners. Should the RFP consider both market realities and community desires for TC-3? Staff Response: The RFP process is envisioned to a market expert to identify lease rates and rental rates currently, as well as those projected after the transit station is operational. Since this property is city owned and located in the heart of our downtown, a community outreach effort would be conducted to consider what the residents, employees and property owners envision for the city -owned property as it redevelops. Both of these perspectives would be evaluated by the consultant as part of developing the preferred development plan for TC-3. 320" Dip 1. Why is 215T Avenue S the best street to consider crossing S 320th at grade? Staff Response: There are 2 reasons why 215t Avenue has been chosen as the appropriate street to cross the dip. First, 215Y Avenue S, from north to south, is heading down grade (it is lower at 320th than it is a block to the north). This would allow 3201h to dip less to get under a bridge than at other locations. Second, since 215t Avenue S does not continue south of S 320th or north of S 316th, changing its function to be more oriented to non -motorized travel will be less disruptive to the existing street network. 2. If traffic flow is changed due to a reconfiguration of 215t Avenue S, what impact would that have on S 320th Street, FW Transit Center, and surrounding streets? Staff Response: The impact, and possible mitigation of that impact, would be part of the evaluation that needs to be completed. Part of exploring this alternative is to ensure there are no unmitigated impacts to this proposal. 3. How can the city guarantee this crossing would be used? Staff Response: To meet the current housing targets for the city, it is expected 2,000-3,000 housing units will be built in this area. This would place roughly 4,500 residents in this area. Connecting future residential in the Commons to the transit station and future residential located north of S 320th to the Commons by a convenient walking route will be used. 4. How much additional funding is needed for this analysis? Staff Response: the Council has already appropriated $100,000 to CD for work on downtown. Staff believe an additional $150,000 would be necessary to look at how this might affect traffic movements, private properties, and both wet and dry utilities that might be in S 320th St already. This work would also help identify how much it might take to pay for this project. City Council Study Session 18 January 2021 Downtown httus: 11www. outube.com watchN;-ILVEhL•T7 American Downtowns Accordinq to a 2005 study from the University of Wisconsin, successful downtowns share the following attributes: • They are beloved by their citizenry • There is broad public & private investment • They are walkable • They have the 3 Rs (Retail, Residential, Restaurants/Bars) • "People want to live, work, and play in dynamic, dense neighborhoods." 3 4 I I Policy Questions: - 1. Should the RFP for TC-3 proceed? 2. Would the Council support bringing forward an agenda bill for additional funding for a feasibility study and traffic modeling to see if there is a reasonable, non -motorized solution for crossing S 320th Street? Financial Impact 1. The RFP for TC-3 is already funded 2. The feasibility study and modeling is expected to cost $250,000. An additional $150,000 is needed to fund this work. A P 11 Presentation outline: Part 1: massing analysis Part 2: improving walkability Part 3: City -owned TC-3 property 1/13/2022 EXISTING AREA wv�wc konrw erg urn wav s f 'mw -' Alm imli I AV9 s a .-DY %t IkrLAsfC1[a1k L *O q sw •-M. Ic I seam& weirx akasrave 1/13/2022 PEDESTRIAN CIRCULATION I.urilhu• - f• • fNe [- -- --r i i i i� ---•� �} a(IgG,1tf A.. - s STREET CHARACTER WULCVARO . —tj w.i.�. yy.r ♦ _ .. .. •� Nam.-r•..•�•. PESIDENTIlL 71 7 5 1/13/2022 13 14 V Opporhrsities for Town Center Development LJ .-Tim 1•4- w. , noal •,. a.na.n b.n MW,• M � F—.« , —1 M. .� V46Ml way IF Process • Data driven • Task Force input • Community involved Part 3: TC-3 Hotel Retail Office Civic K Residential TC-3 Plan Framework Product • Community & Market desires balanced • Site alternatives explored • Master Plan Complete Following Steps • Issue RFP for Development Partners • Alternatively, considerations to sell