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02-07-2022 LUTC PacketCity of Federal Way City Council Land Use & Transportation Committee IFebruary 7, 2022 City Hall I 5:00 p.m. Zoom Meeting Notice: Pursuant to Governor Inslee's Proclamation 20-28 the Mayor and Council encourage you use one of the following ways to participate in the meeting remotely if you are unable to attend in person: a Click Here to Watch Online Live Streaming Video of the Meeting Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 809 975 640 C } Sign -Up* here to give citizen comment during the meeting (via calling -in) 0 Click Here to submit written comments to the LUTC ® Watch from the Zoom mobile app with meeting: 809 975 640 and passcode: 595617 MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Topic Title/Description Presenter(s) Page Action or Info Council Date A. Approval of Minutes December 6, 2021 3 N/A B. Selection Process: 2022 Amendments to the Kamieniecki 6 Action 2/15/22 Comprehensive Plan Consent C. Authorization to Apply for Conservation Smith 27 Action 2/15/22 Futures Tax Levy (CFT) Grant Consent D. 2022 Asphalt Overlay Project Approval to Cole 29 Action 2/15/22 Award Consent E. 2021 Asphalt Overlay Project — Authorization Cole 31 Action 2/15/22 to Increase Contract Expenditures Consent F. 2022 Storm Repair Phase 4 Authorization to Cole 33 Action 2/15/22 Bid Consent G. 2020 Storm Repair Phase 3 — Project Cole 35 Action 2/15/22 Acceptance Consent H. Fiber Loop Project — 30% Presentation Cole 37 Action 2/15/22 Consent I. 2021 Pavement Repair Project — Final Huynh 39 Action 2/15/22 Acceptance Consent 1. 2020-2021 Neighborhood Traffic Safety (NTS) Huynh 41 Action 2/15/22 Program — Contract Increase Consent Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Jack Walsh, Member Sara Gilchrist Administrative Assistant II Hoang Tran, Member (253) 835-2700 City of Federal Way City Council Land Use & Transportation Committee IFebruary 7, 2022 City Hall I 5:00 p.m. Zoom Meeting K. WSDOT Operations and Maintenance Perez 43 Action 2/15/22 Agreement for Adaptive Traffic Control System Consent L. Transportation Grants Funding Applications Perez 64 Action 2/15/22 Consent M. Contract Increase for Concrete Beveling Winkler 66 Action 2/15/22 Services — Trip Hazard Removal Contract Consent N. Project Update on Sound Transit Projects in Medlen 68 Info Only N/A Federal Way 0. Airport Noise and Issues Update Vadino 71 Info Only N/A 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be March 7, 2022 at 5:00 p.m. 6. ADJOURNMENT Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Jack Walsh, Member Sara Gilchrist Administrative Assistant11 Hoang Tran, Member (253) 835-2700 December 6, 2021 5:00 p.m. City of Federal Way City Council Land Use & Transportation Committee MEETING SUMMARY City Hall Council Chambers Committee Members in Attendance: City Council President Susan Honda, and Committee Member Hoang Tran. Other Councilmembers in Attendance: Council Member Lydia Assefa-Dawson, Council Member Linda Kochmar, and Council Member Jack Walsh. Staff in Attendance: Public Works Director EJ Walsh, Public Works Deputy Director Desiree Winkler, Capital Engineer John Cole, Senior Capital Engineer John Mulkey, Assistant City Attorney Kent van Alstyne, Associate Planner Chaney Skadsen, Community Services Manager Sarah Bridgeford, City Traffic Engineer Rick Perez, Sound Transit Liaison Ryan Medlen, Community Development Director Brian Davis, Planning Manager Keith Niven, and Administrative Assistant II Sara Gilchrist. Citizens Presenting: 1. CALL TO ORDER: 5:00 PM 2. PUBLIC COMMENT: 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: November 1, 2021 Committee approved the November 1, 2021 LUTC minutes as presented. • Moved: Honda • Seconded: Tran • Passed: 2-0 unanimously B. RESOLUTION: Ratification of the 2021 WRIA 9 Salmon Habitat Plan Public Works Director EJ Walsh introduced Matt Garry from King County who presented the ratification of the WRIA Salmon Habitat Plan, including the history of WRIA 9.. Questions and discussion followed. Committee forwarded Option #1 (Approve proposed resolution.) to the January 4, 2022 Consent Agenda for approval. • Moved: Honda • Seconded: Tran • Passed: 2-0 unanimously Committee Members City Staff Susan Honda, Council President EJ Walsh, P.E., Public Works Director Hoang V. Tran, Member Sara Gilchrist, Administrative Assistant II (253) 835-2700 C. 2020 Asphalt Overlay Project — Final Acceptance Capital Engineer John Cole presented the proposed acceptance of the 2020 Asphalt Overlay Project as complete, including a summary of the projects history. Questions and discussion followed. Committee forwarded Option #1 (Authorize final acceptance.) to the January 4, 2022 Consent Agenda for approval. • Moved: Honda • Seconded: Tran • Passed: 2-0 unanimously D. Lakota Middle School Safe Routes to School — SW Dash Point Road — Letter of Understanding with Verizon Senior Capital Engineer John Mulkey presented the Lakota Middle School Safe Routes to School project, including background information on the project. Questions and discussion followed. Committee forwarded Option #1 (Authorize Mayor to execute.) to the January 4, 2022 Consent Agenda for approval. • Moved: Honda • Seconded: Tran • Passed: 2-0 unanimously E. Adaptive Traffic Signal Control -City Center -Phase 2-85% Design Status Report and Authorization to Bid Senior Capital Engineer Naveen Chandra presented the Adaptive Traffic Signal Design Status Report, including the financial impacts and is requesting authorization to bid. Questions and discussion followed, with input provided by the City Traffic Engineer Rick Perez. Committee forwarded Option #1 (Authorize staff to bid.) to the January 4, 2022 Consent Agenda for approval. • Moved: Honda • Seconded: Tran • Passed: 2-0 unanimously F. Acceptance of Housing Action Plan Implementation (HAPI) Grant Associate Planner Chaney Skadsen presented the request for the HAPI Grant Acceptance, including grant application updates, grant objective and the financial impact. Questions and discussion followed. Committee forwarded Option #1 (Accept the HAPI grant.) to the January 4, 2022 Consent Agenda for approval. • Moved: Honda • Seconded: Tran • Passed: 2-0 unanimously Committee Members City Staff Susan Honda, Council President EI Walsh, P.E., Public Works Director Hoang V. Tran, Member Sara Gilchrist, Administrative Assistant II (253) 835-2700 G. Progress Update on Sound Transit Projects in Federal Way Sound Transit Liaison Ryan Medlen reported on current activities regarding Sound Transit projects, including details on the continued work during the traffic control moratorium. Questions and discussion followed. H. ORDINANCE: Modifying the City's Nuisance Code Assistant City Attorney Kent van Alstyne presented the proposal of changes to the City Nuisance Code, including background regarding the current nuisance code. Questions and discussion followed. Committee forwarded Option #1 (Adopt the proposed ordinance.) to the January 4, 2022 Council Meeting for first reading and enactment. Moved: Honda • Seconded: Tran • Passed: 2-0 unanimously I. ORDINANCE: Proposed Code (12.35 FWRC) for Licensing Permanent Supportive Housing and Transitional Housing and Emergency Housing and Shelter Community Development Director Brian Davis presented the Proposed Code Ordinance, including licensing requirements. Questions and discussion followed. Committee forwarded Option #1 (Adopt the proposed ordinance.) to the January 4, 2022 Council Meeting for first reading and enactment. • Moved: Honda • Seconded: Tran • Passed: 2-0 unanimously 4. OTHER: 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held February 7, 2021 at 5:00 p.m. in City Hall Council Chambers (or Zoom meeting, per State Guidance). 6. ADJOURNMENT: The meeting was adjourned at 7:12 p.m. Attest: Sara GiGcGcv& Sara Gilchrist, Administrative Assistant II Approved by Committee: 2/4/2022 Date Committee Members Susan Honda, Council President Hoang V. Tran, Member City Staff EJ Walsh, P. E., Public Works Director Sara Gilchrist, Administrative Assistant II (253) 835-2700 COUNCIL MEETING DATE: February 15, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SELECTION PROCESS: 2022 AMENDMENTS TO THE COMPREHENSIVE PLAN POLICY QUESTION: Should the proposed comprehensive plan amendments be placed on the docket for further review by Staff and consideration by the Planning Commission? COMMITTEE: LUTC MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑,f Other STAFF REPORT BY: Natalie Kamieniecki, Associate Planner f DEPT: Community Development Attachments: 1. Staff Report Options Considered: I . Recommend all proposed amendments for placement on the final docket for evaluation by Staff and consideration by the Planning Commission. 2. Recommend one or some of the proposed amendments for placement on the final docket for evaluation by staff and consideration by the Planning Commission. [requires Committee to identify which of the proposed amendments to move forward] 3. Recommend none of the proposed Amendments be placed on the final docket. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: ' DIRECTOR APPROVAL: 1/28/22 62 CammittCOUAil ,/ Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION: The Committee recommends forward Option I to the February 15, 2022 City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Mayor's recommendation to place all proposed amendments for 2022 on the final docket for evaluation by staff and consideration by the Planning Commission. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # 41k CITY OF Federal Way DATE: February 7, 2022 TO: Land Use/Transportation Committee (LUTC) FROM: Brian Davis, Community Development Director Keith Niven, Planning Manager, Natalie Kamieniecki, Associate Planner SUBJECT: Selection Process - 2022 Comprehensive Plan Amendments MEETING DATE: Febru2a 7, 2022 I. POLICY QUESTION Should the proposed comprehensive plan amendments be placed on the docket for further review by Staff and consideration by the Planning Commission? II. BACKGROUND The Federal Way Revised Code (FWRC) requires the city to accept applications for amendments to the Federal Way Comprehensive Plan (FWCP) text and map on an annual basis. Pursuant to FWRC 19.80.080, after the September 301 deadline for accepting applications and following an LUTC recommendation, the City Council shall hold a public hearing and select those docketed amendment requests it wishes to move to the Planning Commission for further consideration. III. REASON FOR COUNCIL ACTION 1. Pursuant to FWRC 19.08.050, Process VI, "Council Rezones," the City Council is required to review all requests for amending the comprehensive plan concurrently during a public hearing at which time the council selects those amendment requests it wishes to further consider for adoption and for staff to research and evaluate further. V. PROCEDURAL SUMMARY FOR COMPREHENSIVE PLAN AMENDMENT SELECTION PROCESS February 7, 2022 LUTC Meeting - A summary of all requests will be presented to the LUTC for a recommendation on which requests should be considered further. February 15, 2022 Land Use/Transportation Committee (LUTC) Meeting Date: February 7, 2022 Selection Process - Comprehensive Plan Amendments Page 1 of 8 City Council Meeting — The City Council shall determine which requests should move forward for further review. VI. BACKGROUND AND STAFF ANALYSIS — SITE -SPECIFIC REQUESTS (Exhibit A and B) A. Site -Specific Request #1— Lee Properties (Exhibit I & J) 1. Summary File Number: 21-103988-UP Parcel No.: 082104-9167, -9076, -9074 Applicant: James K Lee Owner: James K Lee Address: 31200, 31001, 30901- I" Avenue S Location: North of S 312'b Street, east of 1" Ave S. Size: 4.03 Acres (ft.) Existing Land Use: Vacant Existing Comprehensive Plan: Single Family High Density Residential Existing Zoning: Single Family (RS 7.2, one unit per 15,000 square feet) Requested Comprehensive Plan: Residential Multi -Family Requested Zoning: Multi -Family (RM 1800 one unit per 1,800 square feet) 2. Reason for the Request Mr. Lee is requesting higher density zone classification to develop residential units that support population increases projected within the city. The applicant has sited FWCP Chapter 2.3, Figure II-3, Population Projection, in support the requested rezone. Development of the site will deter frequent trespassing on site and improve neighborhood conditions overall with development and occupancy of the site. 3. Staff Comments The parcels are bordered on the west by l ' Ave S and on the east by S 312'h Street both classified as minor arterial roadways. Water and sewer services are available for the subject parcels. The site is immediately adjacent to single family dwellings to the north and west of the project site. Parcels to the west, across II Avenue S,, are developed with Single Family dwellings and neighborhood business uses at the intersection of 1" Ave S and S 314'h ST. The parcel to the south across 312' Street is developed with multi -family residential units, Greystone Meadows Apartments. Re -designating the requested parcels to Multi -Family Residential (RM 1800, one unit per 1,800) would be consistent with the existing multi -family development to the south. 4. Surrounding Zoning & Land Use Zoning Land Use North Single Family (RS 7.2, one unit per 7,200 square feet) Single family dwelling Land Use/Transportation Committee (LUTC) Selection Process — Comprehensive Plan Amendments Meeting Date: February 7, 2022 Page 2 of 8 Zoning Land Use South Multi -Family (RM2400, one unit per 2,400 square feet) Apartments East Single Family (RS 7.2, one unit per 7,200 square feet) Single family dwelling Single family Single Family (RS 7.2, one unit per 7,200 square feet), dwellings, West Neighborhood Business (BN) at intersection of 1 convenience Avenue S and S 312' ST store and pizza restaurant Site -Specific Request #2— Riviera Property (Exhibit K & L) 1. Summary File Number: Parcel No.: Applicant: Owner: Address: Location: Size: Existing Land Use: Existing Comprehensive Plan: Existing Zoning: Requested Comprehensive Plan: Requested Zoning: 2. Reason for the Request 21-104-065-UP 052104-9204 Richard Rivera Richard Rivera 1600 S 304a' ST North of 304' Street and west 16' Avenue S 1.26 acres (52,827 sq. ft.) Vacant Professional Office (PO) Professional Office (PO) Community Business (BC) Community Business (BC) The applicant previously obtained project approval for an office building under permit #07-105965-UP (expired, July 18, 2016). The applicant asserts that current and past high vacancy rates for office buildings has inhibited financial institutions from approving construction loans for new professional office buildings in Federal Way. The Business Community (BC) zone affords flexibility in retail, office and residential uses. The immediate area is developed with a variety of land uses including Federal Way High School, mixed retail uses, religious assembly, vehicles service station and residential units including attached dwelling units and single-family dwelling units. In addition, there are other BC -zoned properties adjacent and in the nearby area including to the south, east and southeast of the subject property. 3. Staff Comments The parcel is bordered on the south S 304' Street, a principal collector and on the east by 16' Avenue S, a minor arterial. Water and sewer are available for this parcel from both 21st Way SW and SW Dash Point Road, although, services would be a lot easier to provide from 2l' Way SW. Land Use/Transportation Committee (LUTC) Meeting Date: February 7, 2022 Selection Process — Comprehensive Plan Amendments Page 3 of 8 3. Surrounding Zoning & Land Use (Exhibit F) Zoning Land Use North Single Family Residential (RS 9.6, Single Family Dwellings one unit per 9,600 sq. ft.) South Community Business (BC) Federal Way High School East Community Business (BC) & Medical / Dental Office and Professional Office Religious Assembly Church Use West Multi -Family (RM2400, one unit per Attached dwelling units 2,400 square feet) VI. Public Works Comprehensive Plan Amendments — The following Comprehensive plan amendments are requested by the Public Work Department for non -motorized transportation improvements: A. City Center: Extend BPA Trail from l ld' PL/131 Ave S along north side of S. 324' St to 23rd Ave S and along west side of 23`d Ave S from S. 324d' to S. 320t` Street (Exhibit A, B and Q. This project is included under City's CIP (Project #16). B. Federal Way Transit Center Pedestrian Connection: Construct sidewalk to preserve pedestrian access between large blocks with in City Center (exhibit D). This project is included under City's CIP (Project # 29). C. North Fork West Hylebos Trail: Construct Trail within Spring Valley along North Fork of West Hylebos Creek (exhibit E). Typical cross section in nonenvironmental sensitive areas (Asphalt Concrete) and environmentally sensitive areas (Board Walk) (Exhibit F & G), respectively. This project is included under City's CIP (Project # 42), D. Non -Motorized Facilities Around South Federal Way Transit Station: Project Description 1 S. 359': SR 99 to SR 161: Construct sidewalk and bike lanes on both sides of the street 2 16' Avenue S: S. 359' to S. 364'h Way: Construct sidewalk and bike lanes on both sides of the street 3 S. 359' and SR 161: Construct staircase and ADA accessible ramp 4 I-5 Crossing: S. 359' to 20'' Avenue S: Construct non -motorized crossing 5 20' Avenue S and S. 360': SR 161 to 32nd Avenue S: Construct sidewalk and bike lanes on both sides of the street 6 Milton Road S: SR 161 to S 3691 St: Construct sidewalk and bike lanes on both sides of the street Land Use/Transportation Committee (LUTC) Meeting Date: February 7, 2022 Selection Process — Comprehensive Plan Amendments Page 4 of 8 VII. SELECTION CRITERIA FWRC 19.80.080 contains criteria for'selecting amendments for further consideration. A. Criterion #1— Whether the same area or issue was studied during the last amendment process and conditions in the immediate vicinity have significantly changed so as to make the requested change within the public interest. Response to Criterion #1— The request proposed for the Lee Properties was not studied during the last amendment cycle. The subject properties were rezoned from Neighborhood Business (BN) to residential Single Family (RS7.2) in 2018 (Ord. 18-843). + The Riviera Property was not studied during the last amendment cycle. • The Public Works Request for text amendments have not been studies during the last amendment cycle. B. Criterion #2 — The proposed amendment is consistent with the overall vision of the comprehensive plan. Response to Criterion #2 — Site Specific Request #1 (Lee): There is high demand for housing in the city of Federal Way and region generally. According to the comprehensive plan, "The multi -family residential land use designation represents an opportunity to provide a range of housing types to accommodate anticipated residential growth. The increase in population, aging population, increasing diversity, decline in average family size, and high cost of single-family homes have created heavy demand for new housing types. The Land Use chapter encourages the development of housing types, such as duplexes, townhouses, senior housing, quality apartment units and condominiums in existing multifamily areas and within mixed -use development in commercial areas" (pg. II-12). The requested RM1800 zoning is consistent with surrounding uses, as the parcel in question abuts existing multi -family zoning and a Park and Ride transit lot. The site's proximity to transit further supports the requested zoning, as the comprehensive plan states "the overarching goal of VISION 2040 related to land use is to focus growth within already urbanized areas to create walkable, compact, and transit -oriented communities that maintain unique local character" (pg. II-3). Site Specific Request # 2 (Rivera): The intent of the existing Professional Office designation is to allow for well -designed office only developments. Changing the property to BC would be more consistent with the surrounding area and neighborhood character. The current PO zoning limits the number of uses available for development. However, the BC zoning district includes all uses permitted in the PO zone in addition to various retail and personal services. Uses permitted in the BC zone would be advantages to surrounding residential development and would provide retail and/or services to adjacent residential areas. Amending the comprehensive plan designation to Community Business would be consistent with the overall comprehensive plan vision, and can facilitate residential units coupled with office retail personal service uses at a pedestrian oriented scale. Public Works Request Comprehensive Plan Amendments: The proposed amendments aim to maintain mobility through a safe, balanced, and integrated transportation system, enhance Land Use/Transportation Committee (LUTC) Meeting Date: February 7, 2022 Selection Process — Comprehensive Plan Amendments Page 5 of 8 community health and livability through a connected system of pedestrian, bicycle and transit ways that are part of a regional transportation network. After evaluating these goals, the City then prioritizes transportation projects based on how they will be able to address future projected growth, improve safety, include more than one mode of transportation, reduce environmental impacts, and are cost effective. Prioritizing the proposed improvements prior to the 2024 periodic updated provides immediate improvement to public safety for pedestrians and non -motorized transportation through -out the city and should not be delayed. C. Criterion #3 — Whether the proposed amendment meets the existing state and local laws, including the GMA. Response to Criterion #3 — None of the requested amendments would be in conflict with local or state laws if subsequent development of the parcels are in compliance with local and state regulations, including and not limited to the FWRC and State Environmental Policy Act (SEPA). D. Criterion #4 — In the case of text amendments, or other amendments to goals or policies, whether the request benefits the city as a whole versus a selected group. Response to Criterion #4 — Text amendments proposed by Public Works are in an effort to create safe non -motorized transportation within the city. Safe walking and bicycling routes are a benefit to the city as a whole. If the request meets the criteria set forth in subsections above, it shall be further evaluated according to the following criteria: E. Criterion #1— Whether the proposed amendment can be incorporated into planned or active projects. Response to Criterion #1 Neither of the privately -initiated are located in or near any other planning activities currently underway in the city. For the publicly -initiated amendment, if the City Council determines these proposed pedestrian and non -motorized transportation amendments should be delayed, they can be incorporated into the periodic update that will be approved in mid-2024. F. Criterion #2 — Amount of analysis necessary to reach a recommendation on the request. If a large-scale study is required, a request may have to be delayed until the following year due to workload, staffing levels, etc. Response to Criterion #2 — None of the requests require a large-scale study. G. Criterion #3 — Volume of requests received. A large volume of requests may necessitate that some requests be reviewed in a subsequent year. Response to Criterion #3 — The submitted amendments can all be accommodated in the Update process. H. Criterion #4 — Order of requests received. Land Use/Transportation Committee (LUTC) Meeting Date: February 7, 2022 Selection Process — Comprehensive Plan Amendments Page 6 of 8 Response to Criterion #4 — The requests were received in the following order: 1. Lee Property 2. Rivera Property 3. Public Works and Sound Transit Non -Motorized Access Amendments VIII. COUNCIL ACTION Pursuant to FWRC 19.80.080(4), based on its review of requests according to the criteria in Section VII of this staff report, the City Council shall determine which requests shall be further considered for adoption and shall forward those requests to the Planning Commission for its review and recommendation. The council's decision whether to consider a proposed amendment shall not constitute a decision or recommendation that the proposed amendment should be adopted, nor does it preclude later council action to add an amendment for consideration. IX. MAYOR'S RECOMMENDATION A. Site -Specific Request #1 —File #21-103988-UP, Lee Property— Request for a comprehensive plan amendment and rezone of parcel numbers 082104-9167, 082104-9076 & 082104-9074, located northeast of the intersection of 1" Avenue S and South 312' Street, from Single Family Residential (RS7.2) to Multi -Family Residential (RM 1800, one unit per 1,800 square feet). Mayor's Recommendation —The Mayor recommends that the request move forward for further review. B. Site -Specific Request #2 — File #21-104065-UP, Rivera Property — Request for a comprehensive plan amendment and rezone of parcel no. 052104-9204 (1.26-acre site), located at 1600 South 304' Street, from Professional Office (PO) to Community Business (BC). Mayor's Recommendation — The Mayor recommends that the request move forward for further review C. Site -Specific Request #3 — Request from Public Works Department to construct various non - motorized transportation improvements for the health, safety and welfare of people traveling by walking, bicycling or other non -motorized options. Mayor's Recommendation — The Mayor recommends that the request move forward for further review. Land Use/rransportation Committee (LUTC) Meeting Date: February 7, 2022 Selection Process — Comprehensive Plan Amendments Page 7 of 8 XI. LIST OF EXHIBITS Exhibit A City Center Extend BPA Trail (I Ph PL/13 h Ave S along north side of S. 324' St to 23' Ave S) Exhibit B City Center Extend BPA Trail (west side of 23' Ave S from S. 324d' to S. 320'b ST Exhibit C City Center S 324" ST & 23rd Ave S (Roadway Cross Section) Exhibit D Federal Way Transit Center Pedestrian Connection (Construct Sidewalk) Exhibit E North Fork West Hylebos Trail Approximate Location Exhibit F North Fork West Hylobos Trail (Trail Cross Section) Exhibit G North Fork West Hylobos Trial (Boardwalk Cross Section) Exhibit H Public Works / Sound Transit Non -Motorized Access Project Exhibit I Zoning Map of Site -Specific Request #1 — Lee Property Exhibit J Aerial Map of Site -Specific Request #1— Lee Property Exhibit K Zoning Map of Site -Specific Request #2 — Rivera Exhibit L Aerial Map of Site -Specific Request #2 — Rivera Land Use/Transportation Committee (LUTC) Meeting Date: February 7, 2022 Selection Process — Comprehensive Plan Amendments Page 8 of 8 4024 yzzo9 q — t!� .- S 324 & 23RD TRAIL 426 j �7�A7 200 2414 .32323 ■ 18 FEET WIDE MULTIUSE BATH ` c.. *lxill ■4 •� 1 . �Z731 i3Z317 ■ j2SO4 SwV&nfsa2x &P, ! J._ ■ a043 ■ 032331 l ,� .i • Z50i 4 2516 . ■ 032600 �' ■ j2335 I ■ ,' Jn ■101e 432427 w 31614 94J =4T 1� s 9161006 yry t. %2if,80 is ■ Celebration 11P al s F' - ■ PaOVI EXHIBIT "A" e' 2303 ii M 99l r e � k N =Lj L—lnj .+ e a S. 324 & S 23RD TRAI a 18 FEET WIDE MULTIUS PATH SEE SHEET 1 F 2 TO r 7-1 THE WEST OF S 324 st m EXHIBIT "B" T S. 324TH & 23RD AVE S ROADWAY CROSS SECTION S 324th ST 94f- 3' 1 x' S' ill 11' 1 ' 11' 11' 12' 3 2' UTIL PATH WB2 W131 TWLTL EB1 E132 SDWK UTIL 23rd AVE S 96' 58' VARIES 3' 12' 6' 12' 12' 12' 12' 12' 3 I 2. UTIL PATH S132 SB1 NB1 NB2 SDWK UTIL EXHIBIT "C" EXHIBIT "D" C3 North Fork West Hylebos Trail (Exact Location TSD) ,r r 5� s: r ri L} e" CIL` & EXHIBIT "E" North Fork West Hylebos Trail Cross Section D$WE VARIES W TRAIL i TRAIL HOFUZOAITAL CONTROL LMDSCAPE VARIES' TRAIL CROSS SECTION IN NON -SENSITIVE ENVIRONMENTAL AREAS EXHIBIT "F" North Fork West Hylebos Trail Cross Section BOARDWALK CROSS SECTION s.s Bf7ARDWALK FOUNDATION ti IA�10ND PIER �� swu.iow � FOUNDATION �. TRAIL CROSS SECTION IN SENSITIVE ENVIRONMENTAL AREAS EXHIBIT "G" S� 1 st S Na p�rS : s 333rd Sit ProjKt type a S y > Bike Only Station access project Station and Construct separated bicycle Q J Description JW10 lanes C99� r j Ped Only C� S alignment' alternative �' �' r Criteria Rating Street/ ath In=kkon/ V Bike and Ped P .�!! n o ; otbh uasang '!3 5 °� S 336th SL N N A M S 33Jth Ln v, Pro7, f eCt cost jr ' $Low rn S-a_ S338th :. $$Med Gp..rRmerinu rea c. -"I"-d oror��re ,s¢,arcn a 'T Oth Provide pedestrian safety t $$S H�9h , sew dt improvements S 340th St ry fiS C,s!r �.t•, Key to Rating \a4 y,4 �i� �' •" StS"gF +�` Laver 0 ® Higher L r L L 5�1 S 343rd7ProvideI ` donning NO Performing �$ edestrian safety Y/N Y/N Y/N Y/N S44th St ents Construct multiuse path t ! through Hylebos Wetlands ft s 1t`S1 .■■■■■! $ a� S 348t17 St 3a7th.P+ 7�Ionstructewalks and 5 3�`r Lake S 346th St Geneva S 347th St • - - - S 348th St Q1N r SF Enchanted S 349th St '' h y N N S 349th St ri ❑ ! 0 ■ Parkway u" •, �°' a >41 c Q $$ S 3SZnd St Bicycle safety and signal — --- improvements for pede9f;a0t y `$ S 352nd St SF Enchanted m S352„ Brook Parkway (Design 353rd PI w b Lake Option) r m ' South County r ¢ c Ballfields = 356th a � 5355thSt SF I-5 Bicycle safety and signal " 60. st > improvements for pedestrians S e Construct nonmotorized Complete sidewalk gaps s ! ! L� `7 `� g a f, ,T crossin of .5 5358th St Moto !! - — — f $$$ Bicycle safety, sidewalk ri s 360th St S 3615t PI aria signal improvements E d --A M M l _.: S 36V6 P6 S 362nd St S 363rd A\ `^ $` to Complete sidewalk gaps c� � Bicycle safety, sidewalk' - Construct star connection a' rn and signal improvements y $$ ut Mud a > Hylebos !❑�!!�l� Lake �!!r Fivemile s{a Wetlands f7 11e s 367th PI Lake S 368th St ay - •t9Sflft6t � N a a� 9 Cumplpte sidewalk gaps S 370[h St qa'� $ 99 ' '• AV S 371st St r VtdS u S 373t'f� Construct bicycle lanes and Mt PI connect to Interurban Trail 372nd PI a Complete sidewalk gaps m Federal Way sO�.i $$$ 761 S 37a s 374tn St trout Lake S 376th \t S375th Ot $$ 5376th St er � Complete sidewalk gaps S 376th PI m a > a' r _ > o a oy $$ I ' lgtpJ` Q L S �.` S 380th,o, s 380th 51 ,t • ran" '�6 :ih it Milton I w K Y t - - - - nlgerst E ^fry m 0 1/a 1/z 1 Miles a FMebos or a' 1 t L r D r Comet St N m Source: WSDOT, Sound Transit; King County, Pierce County, City of Tacoma, Mapbox, Open StreetMap Camt+uct separated bicycle fares with landscape buffer no :■! $$ Tacoma Dome Link Extension PRELIMINARY DRAFT - SUBJECTTO REVISIONS VSOUNDTRANSIT RS7.2 Grove entary PO Medalia RM1800 SW 310TH PL J d 0 rA CO J d > N ~ Q I.._ SW 311TH PL G7 J IL 0 z N 0 S uested Designations - - ijorehensive Plan: Multi -family Residential 800 (one unit per 1,800 sq. ft.) ing. RM1800 (one unit per 1,800 sq. ft.) • Legend Site Specific Request Buildings U „d Streets We,. Streams (City Survey) Rating. not reyniated Wetlands (1998 City Survey) H SW 312TH ST S 312TH ST Zoning Boundary* S Note: An asterix (*) next to a zoning — RS7.2 ao designation indicates the property is SW 312TH Q i , governed by a development agreement. U Wetland Church of Rating m �, � the Good 45 �' .-_�j.! She and - / \ 0 250 500 ti - — N Feet rn 3TH ST r RM2400 CITY OF SW 313TH STP Federal Way RS7.2, e,t #„ii ❑ RS7.2 - -- p p Y Imc : it1--� This ma is accompanied b no warranties, and is simply a graphic representation. R:lerike%cdlProjectslSSR Complan12022Waps%ssrl_2022.mxd 10 7.21 ro e r,,ta ry 12' I ST S 312TH ST T. eam M 41 OMM. City of Federal Way ter :00 ne unit per r Exhibit #1 2022 Site Specific Requests for Comprehensive Plan and j< (,.,..,,Zoning Designation Changes Lee Property Legend IN M R Site Specific Request Streams (City Survey) Wetlands (1998 City Survey) Zoning Boundary* Note: An asterix (') next to a zoning 4 designation indicates the property is governed by a development agreement. - Church of Al thv Good Shepard 0 250 500 N - Feet CSTf OF Federal Way This map is accompanied by no warranties, and is simply a graphic representation. --I I I I S 302ND ST S 7� 0 _ G (n S 304TH ST 7 1 1 IMEMIMEME��t3�1 BC Federal Way High School %-- S 304TH ST U) x co BC Ra g f VVI. , Rahn J L �. S 304TH ST V � BC V R S 305TH PL RF City of Federal Way Exhibit #2 2022 Site Specific Requests for Comprehensive Plan and Zoning Designation Changes Rivera Property Legend Site Specific Request Buildings Streets Streams (City Survey) Wetlands (1998 City Survey) Zoning Boundary* Note: An asterix (*) next to a zoning designation indicates the property is governed by a development agreement. 0 250 500 N Feel CITY OF �. Federal Way This map is accompanied by no warranties, and is simply a graphic representation. S 303RD ilia Federal WayfA :High School ILai. fV i ikelcdlPrajectslSSR DesignationsRequested City of Federal Way .Community Exhibit #2 2022 S 302 ❑ ST Site Specific Requests for Comprehensive Plan and 'a Zoning Designation Changes nO 3 S 3Q4' Rivera Property Legend Site Specific Request Streams (City Survey) Wetlands (1998 City Survey) Zoning Boundary* Note: An asterix (") next to a zoning designation indicates the property is governed by a development agreement. \ 0 250 500 N Feet CI'fY OF . Federal Way This map is accompanied by no warranties, and is simply a graphic representation. COUNCIL MEETING DATE: February 15, 2022 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZATION TO APPLY FOR CONSERVATION FUTURES TAX LEVY (CFT) GRANT POLICY QUESTION: Should the Council authorize staff to submit a Conservation Futures tax levy (CFT) grant application? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Kent Smith, P.E. Senior Capital Engineer/0-1—DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated February 7, 2022. Options Considered: 1. Authorize staff to submit the proposed Conservation Futures tax levy (CFT) grant application. 2. Do not authorize staff to submit the proposed CFT grant application and provide direction to staff. MAYOR'S RECOMMEN TION: Option 1. MAYOR APPROVAL: '' ► l DIRECTOR APPROVAL: CO m' c au it Initial/Date [ahia to lnitialoDatc COMMITTEE RECOMMENDATION: "I move to forward Option I to the February 15, 2022 Council consent agenda for approval. " Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize staff to submit the proposed CFT grant application. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED I" reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 12/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director Kent Smith, P.E., Senior Capital Engineerj� SUBJECT: Authorization to Apply for Conservation Futures Tax Levy (CFT) Grant Financial Impacts: This project would require the City to provide $1,000,000 in match towards the grant. The required $1,000,000 City match is already allocated towards acquisition of conservation properties within the SWM CIP 304 fund as outlined in the SWM Comprehensive Plan. Operational expenses include periodic City inspection and maintenance by the SWM department which is already accounted for within the existing operating budget. Background Information: This memorandum provides the Council with the current status of new grant funding programs for conservation property acquisition. Staff has evaluated potential properties with CFT staff within the West Hylebos basin creek corridors between S 356" St and S 373rd St. and determined the following three parcels will likely be competitive for the 2023 Conservation Futures tax levy funding. Location (Parcel Number) Estimated Cost Possible Grant Funds Required City - _ I Match West Hylebos Basin Land Acquisition — Creek corridors between S 356" St. and S 373rd St. 292104-9114 $750,000 292104-9026 292104-9153 $150,000 $1,600,000 Total Cost $2,500,000 $1,500,000 $1,000,000 Rev. 6/2020 COUNCIL MEETING DATE: February 15, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2022 ASPHALT OVERLAY PROJECT BID AWARD POLICY QUESTION: Should the Council award the 2022 Asphalt Overlay Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Cole DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memorandum dated February 7, 2022 Options Considered: 1. Approve the proposed Award for all schedules for the 2022 Asphalt Overlay Project to ICON Materials, the lowest responsive, responsible bidder, in the amount of $3,212,301.95 and approve a 10% contingency of $321,230 for a total of $3,533,531.95 and authorize the Mayor to execute the contract. 2. Do not approve the proposed Award for all schedules for the 2022 Asphalt Overlay Project and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: . VL� Initial/Date DIRECTOR APPROVAL: 1 __ Initial/Date COMMITTEE RECOMMENDATION: I move to forward option 1 to the February 15, 2022 consent agenda for approval. Jack Dove. , Committee Chair Jack Walsh, Committee Member Hoanp, Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to approve the proposed Award for all schedules for the 2021 Asphalt Overlay Project to ICON Materials, the lowest responsive, responsible bidder, in the amount of $3,212,301.95 and approve a 10% contingency of $321,230 for a total of $3,533,531.95 and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BYCITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — l t/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Public Works Director _ FROM: John Cole, Capital Engineer -� • �� SUBJECT: 2022 Asphalt Overlay Project - Bid Award FINANCIAL IMPACTS: The cost to the City for the 2022 Asphalt Overlay Project was included within the approved budget under the Public Works Department Arterial Street Fund (Fund 102) and Solid Waste 10% Utility Tax Fund (Fund 116). In accordance with the approved budget, this item is funded by restricted funds including Real Estate Excise Tax (REET), Motor Vehicle Fuel Excise Tax (MVET), and Solid Waste Utility Tax. Upon completion of the 2022 Asphalt Overlay Project, no other ongoing costs are anticipated. BACKGROUND: Four bids were received and opened on January 28, 2022, for the 2022 Asphalt Overlay Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is ICON Materials, with a total bid of $3,212,301.95 AVAILABLE FUNDING: The available budget for the 2022 Asphalt Overlay Project is $4,000,000 and is comprised of the following: • Motor Vehicle Excise Tax (Fund 102) $ 400,000 • Real Estate Excise Tax $ 1,000,000 • Solid Waste Utility Tax (Fund 116)* $ 2,600,000 • TOTAL CONSTRUCTION FLiNDING AVAILABLE $ 4,000,000 *Revenue reflects actual and projected fund revenues. The future 2022 Budget Adjustment will include these Fund 116 revenues and associated expenditures. ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project contract costs based on the low bid: SCHEDULE DESCRIPTION AMOUNT A S 373,d St (Pac Hwy S to 121h Ave S) $ 260,641.95 B 161' Ave S (S 35611' St to S 362"d) $ 322,190.95 C S 3361h St (1811 Ave S to Weyerhaeuser Way S) $ 858,233.70 D Green Gables (SW 3291' Way, 5111 Pl S, SW 326' St) $ 828,500.50 E 20th Ave S (S 288th St to S 280th PI) $ 387,811.60 F Lake Grove Park $ 554,923.25 ESTIMATED SUBTOTAL CONSTRUCTION CONTRACT COSTS: $3,212,301.95 Construction Contingency (10%) $ 321,230.00 ESTIMATED TOTAL CONSTRUCTION CONTRACT COST: $3,533,531.95 Construction Management (10%) $350 000.00 Total Construction Costs $3 883,531.95 Staff recommends awarding all schedules of the 2022 Asphalt Overlay Project to ICON Materials, the lowest responsive, responsible bidder, in the amount of $3,212,301.95, and approve a 10% contingency of $321,230 for a total of $3,533,531.95 and authorize the Mayor to execute the contract. COUNCIL MEETING DATE: February 15, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2021 ASPHALT OVERLAY PROJECT — AUTHORIZATION TO INCREASE CONTRACT EXPENDITURES POLICY QUESTION: Should the Council authorize an increase in the contract expenditures for the 2021 Asphalt Overlay Project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Cole � L� Attachments: DEPT: Public Works 1. Land Use and Transportation Committee memorandum dated February 7, 2022 Options Considered: 1. Authorize staff to increase the contract expenditures for the 2021 Asphalt Overlay Project Contract by $20,000.00 for a new total of $1,663,093.70. 2. Do not approve an increase in contract expenditures for the 2021 Asphalt Overlay Project and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: o itt Coun I Initial/Date ige (nitial/Date Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option I to the February 15, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to authorize the increase of the contract expenditures by $20,000 for the 2021 Asphalt Overlay Project Contract. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION 9 CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Public Works Direct FROM: John Cole, Capital Engineer /LZ SUBJECT: 2021 Asphalt Overlay Project —Authorization to Increase Contract Expenditures FINANCIAL IMPACTS: The cost to the City for the 2021 Asphalt Overlay Project was included within the approved budget under the Public Works Department Arterial Street Fund (Fund 102) and Solid Waste Utility Tax (Fund 116). In accordance with the . approved budget, this item is funded by Motor Vehicle Fuel Excise Tax (MVET), Real Estate Excise Tax (BEET), and Solid Waste Utility Tax all of which are restricted funding sources. This increase in contract expenditures for the 2021 Asphalt Overlay Project Contract is within the currently approved budget for the stated funds. BACKGROUND: The 2021 Asphalt Overlay is an annual maintenance project that improves the quality of our roads and updates the adjacent pedestrian facilities to current Americans with Disabilities Act (ADA) Standards. The contractor, Tucci and Sons Inc. was awarded the 2021 Asphalt Overlay contract in the amount of $1,494,630.70 with a 10% contingency of $148,463.30 and a total Construction Contract of $1,643,093.70 by City Council on February 16, 2021. Construction costs exceeded the approved amount primarily due to underestimating the amount of property restoration required in the residential areas. Property restoration includes the replacement of landscaping that is disturbed in order to complete the overlay and sidewalk improvements. The estimate for property restoration was $10,000, but the actual cost was $23,108. The total construction contract costs is $1,663,093.70 which is over the authorized contract amount by $20,000 but is still within the available funding. AVAILABLE FUNDING: The available budget for the 2021 Asphalt Overlay Project is $2,350,000 and is comprised of the following: Motor Vehicle Fuel Tax (Fund 102) $ 450,000 Real Estate Excise Tax (Fund 102) $ 800,000 Solid Waste Utility Tax (Fund 116) $ 1,100,000 TOTAL FUNDING AVAILABLE $ 2,350,000 ESTIMATED EXPENDITURES: The following is a breakdown of the total project costs: DESCRIPTION AMOUNT 2021 Asphalt Overlay Construction Contract $ 1,663,093.70 Design and Construction Management $ 266,500.00 ESTIMATED SUBTOTAL CONSTRUCTION CONTRACT COSTS: $ 1,929,593.70 Staff recommends increasing the authorization of the $20,000 contract increase for a total contract funding of $1,663,093.70. COUNCIL MEETING DATE: February 15, 2022 ITEM #:�F CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2022 STORM REPAIR PHASE 4 AUTHORIZATION TO BID POLICY QUESTION: Should Council approve the Storm Repair Phase 4 Project and authorize staff to proceed with the design and bidding of the proposed Storm Repair Phase 4? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business /lam [:1 Resolution ❑ Other STAFF REPORT BY: John Cole )" DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memorandum dated February 7, 2022 Options Considered: 1. Approve the Storm Repair Phase 4 Project as presented and authorize staff to bid the Storm Repair Phase 4 Project, returning for authorization to award the project within the available budget to the lowest responsive, responsible bidder. 2. Direct staff to modify the preliminary list and return to Committee for further action. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL.: DIRECTOR APPROVAL: cou[ fl nitialfDatc wal e nii aICD COMMITTEE RECOMMENDATION: I move to forward Option 1 to the February 15, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move to approve the Storm Repair Phase 4 Project as presented and authorize staff to bid the Storm Repair Phase 4 Project, returning for authorization to award the project within the available budget to the lowest responsive, responsible bidder. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11 /2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director John Cole, Capital Engineer SUBJECT: 2022 Storm Repair Phase 4 Authorization to Bid FINANCIAL IMPACTS: The cost to the City for the Storm Repair Phase 4 Project was included within the approved budget under the Public Works Department Capital Project Fund — Surface Water Management (Fund 304). Upon completion of the Storm Pipe Repair Phase 4, no other ongoing costs are anticipated. BACKGROUND: This project will remove and replace approximately 460 linear feet of damaged and or deteriorating storm pipes in approximately 20 different locations. AVAILABLE FUNDING: The available budget for the Storm Repair Phase 4 Project is $317,000 and is comprised of the following: a Capital Project Fund- Surface Water Management (Fund 304) $317,000 • TOTAL FUNDING AVAILABLE ESTIMATED EXPENDITURES: $317,000 DESIGN (BY CITY STAFF) $ 38,500 CONSTRUCTION COST $365,000 10% CONSTRUCTION CONTINGENCY $ 36,500 CONSTRUCTION MANAGEMENT (BYCITYSTAFF) $ 38,500 TOTAL PROJECT COSTS $478,500 The estimated cost of $478,500 is a preliminary figure used for estimating purposes only and includes construction administration, in-house design and construction management, printing, and advertising. The Storm Repair Phase 4 Project will be awarded within the available program budget. Once Council approves the Repair Program, staff will begin the final design. The anticipated date for advertising is April 2022, with construction beginning in June 2022. i. i_ ,i'! I %1 I'IQ )II l i COUNCIL MEETING DATE: February 15, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2020 STORM REPAIR PHASE 3 — PROJECT ACCEPTANCE POLICY QUESTION: Should the Council accept the 2020 Storm Repair Phase 3 project constructed by Assorted Endeavors, LLC as complete? COMMITTEE: Land Use and Transportation MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Cole, Capital Engineer ',Z DEPT: Public Works Attachments: 1. Staff Memo Options Considered: 1. Authorize final acceptance of the 2020 Storm Repair Phase 3 project as constructed by Assorted Endeavors, LLC in the amount of $102,976.32. 2. Do not authorize final acceptance of the 2020 Storm Repair Phase 3 as constructed by Assorted Endeavors, LLC in the amount of $102,976.32 and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the February 15, 2022, City Council Consent Agenda for approval. MAYOR APPROVAL: J DIRECTOR APPROVAL: kk'ALL?0Z- Co itt C 11aI Initial/Date initiall tc Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the February 15, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the 2020 Storm Repair Phase 3 project as constructed by Assorted Endeavors, LLC in the amount of $102,976.32. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 1 1 /2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E. Director John Cole, Capital Engineer,-�f SUBJECT: 2020 Storm Repair Phase 3 - Project Acceptance Financial Impacts: This is the acceptance of construction as complete; therefore, no additional funds are proposed to be spent as part of this agenda item. Background Information: Prior to the release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The 2020 Storm Repair Phase 3 was constructed by Assorted Endeavors, LLC. and is complete. The final construction contract amount is $102,976.32. This is $47,023.68 below the $150,000.00 (including contingency) budget that was approved by the City Council on July 21, 2020. Rev. 7/18 COUNCIL MEETING DATE: February 15, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: FIBER LOOP PROJECT — 30% PRESENTATION POLICY QUESTION: Should the City Council authorize staff to continue design of the Fiber Optic Loop Project (317' to 272nd) project and return to LUTC and Council for bid authorization, and further reports? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: John Cole DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memorandum dated February 7, 2022 Options Considered: 1. Authorize staff to proceed with design of the Fiber Optic Loop Project (317' to 272°d) and return to LUTC and Council for bid authorization, and further reports. 2. Do not authorize staff to proceed with design of the Fiber Optic Loop Project (317`h to 272nd) and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: DIRECTOR APPROVAL: ��•, av �. Council Initial/Date Initial/Datc COMMITTEE RECOMMENDATION: I move to forward option I to the February 15, 2022 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION "I move to authorize staff to proceed with design of the Fiber Optic Loop Project (31711' to 272"d) project and return to LUTC and Council for bid authorization, and further reports. " (BELOW TO RE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works 4irector John Cole, Capital Engineer SUBJECT: Fiber Loop Project — 30% Presentation FINANCIAL IMPACTS: The cost for the Fiber Loop Project was included within the approved Capital Transportation Budget (Fund 306, Project 239) and is funded by Sound Transit Mitigation Fees. Upon completion of the Fiber Loop Project, future costs associated with operations and maintenance are anticipated to be relatively minor covered by Information Technology budget, except for instances where the fiber optic system is significantly damaged. BACKGROUND' This project provides for completion of a fiber optic loop by providing a redundant north -south fiber cable generally along Military Road between S 317' and S 272°a and tying into the city's existing fiber spine along Pacific Highway. This scope of work was included as part of the Sound Transit Federal Way Link Extension Development Agreement with the intent of it being constructed as part of the light rail project. Due to concerns of access rights to city -owned fiber optic cable within Sound Transit rights -of -way, the city opted to accept mitigation funds to design and construct this fiber loop within city -owned rights -of -way. The following provides a brief synopsis of the progress on the project to date. Currently, the project design is approximately 30% complete, which includes the following completed tasks: • Project Design to 30% Ongoing Tasks Include: • Preliminary Contract Specifications • Project Design to 85% AVAILABLE FUNDING: The available budget for the Fiber Loop Project is $2,600,000 and is comprised of the following: r Mitigation/Sound Transit Mitigation $2,600,000 ■ TOTAL FUNDING AVAILABLE $2,600,000 ESTIMATED EXPENDITURES: DESIGN (BY CITY STAFF $ 200,000 2021 CONSTRUCTION COST $2,000,000 10% CONSTRUCTION CONTINGENCY $ 200,000 CONSTRUCTIONMANAGEMENT (BY CITY STAFF) $ 200,000 TOTAL PROJECT COSTS $2,600,000 As we proceed with the project design, the total project costs will be refined and presented to the Committee and Council at the 85% design completion status report for further action. Staff anticipates bidding on this project in the Spring of 2023. Construction is anticipated to commence in the Summer of 2023, with an estimated substantial completion date in December 2023. COUNCIL MEETING DATE: February 15, 2022 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2021 PAVEMENT REPAIR PROJECT — FINAL ACCEPTANCE ITEM #: 71 COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jeff Huynh, Capital Engineer P DEPT: Public Works Attachments: Memorandum to Land Use and Transportation Committee dated February 7, 2022. Options Considered: 1. Authorize final acceptance of the 2021 Pavement Repair Project constructed by Miles Resources, LLC., in the amount of $286,650.65 as complete. 2. Do not authorize acceptance of the completed 2021 Pavement Repair Project constructed by Miles Resources, LLC., as complete and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the February 15, 2022 Council Consent Agenda for Approval. MAYOR APPROVAL: 1 nt- ' DIRECTOR APPROVAL: Comt rice CAnCtV InitiaMate lnniallbatc 0,0 Initial/Date COMMITTEE RECOMMENDATION: I move to forward option 1 to the February 15, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move authorize final acceptance of the 2021 Pavement Repair Project constructed by Miles Resources, LLC., as complete. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11 /2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director £/ Jeff Huynh, Capital Engineer <. SUBJECT: 2021 Pavement Repair Project — Final Acceptance Financial Impacts: This is the acceptance of the construction project as complete, therefore, no additional funds are proposed to be spent as part of this agenda item. Background Information: Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue, State Department of Labor and Industries and Employment Security Department requirements. The 2021 Pavement Repair Project contract with Miles Resource, LLC., is complete. The final construction contract amount is $286,650.65. This is $27,113.59 below the $313,764.24 (include contingency) budget approved by the City Council on July 20, 2021. Rev. 6/2020 COUNCIL MEETING DATE: February 15, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2020-2021 NEIGHBORHOOD TRAFFIC SAFETY (NTS) PROGRAM - CONTRACT INCREASE COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jeff Huynh, Capital Engineer P DEPT: Public Works Attachments: Memorandum to Land Use and Transportation Committee dated February 7, 2022. Options Considered: 1. Authorize approval to increase amount for the 2020-2021 Neighborhood Traffic Safety (NTS) Program to Pac West Paving, LLC DBA Tony Lind Paving in the amount of $60,000.00 to a new not -to -exceed amount of $120,000.00. 2. Do not authorize approval to increase amount for the 2020-2021 Neighborhood Traffic Safety (NTS) Program and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the February 15, 2022 Council Consent Agenda for Approval. MAYOR APPROVAL: DIRECTOR APPROVAL:„= Initial/Date COMMITTEE RECOMMENDATION: I move to forward Option 1 to the February 15, 2022 council consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move authorize approval to increase amount for the 2020-2021 Neighborhood Traffic Safety (NTS) Program to Pac West Paving, LLC DBA Tony Lind Paving in the amount of $60, 000.00. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED—11/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E. Public Works Director'! i Jeff Huynh, Capital Engineer R SUBJECT: 2020-2021 Neighborhood Traffic Safety (NTS) Program — Contract Increase Financial Impacts: The Neighborhood Traffic Safety (NTS) Program is an annual, on -going program. In addition, this contract provides on -call repair and replacement of traffic curbing. The project costs are tracked under Capital Project 212 within the 306 Fund (Transportation Capital). This project is funded $60,000 annually from 101 Fund Street Operations budget. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. Background Information: Pac West Paving, LLC DBA Tony Lind Paving was selected via a competitive bid process and awarded the 2020-21 Neighborhood Traffic Safety (NTS) Program on February 10, 2020. Pac West Paving, LLC DBA Tony Lind Paving has been the successful bidder over the last 6 competitions and has been providing high quality products, exemplary service and reliability to the City of Federal Way since 2009. The Public Works Department is seeking approval to increase contract amount and term for the 2020-2021 NTS Program to Pac West Paving, LLC DBA Tony Lind Paving. The Public Works proposes to increase the current contract amount by $60,000 to a total of $120,000 and adjust contract unit bid prices by 5.9% based on the Puget Sound Consumer Price Index (CPI) in July 2021. The term will be extended to December 31, 2022. Pac West Paving, LLC DBA Tony Lind Paving will be performing discretionary work for services such as installing speed humps, traffic circle island, and removal and replacement of cement concrete extruded curbs. The contract will be rebid in the fall of 2022 to align with the next biennium budget. Rev. 6/2020 COUNCIL MEETING DATE: February 15, 2022 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WSDOT OPERATIONS AND MAINTENANCE AGREEMENT FOR ADAPTIVE TRAFFIC CONTROL SYSTEM POLICY QUESTION: Should City Council approve the operations and maintenance agreement with WSDOT as part of the Adaptive Traffic Control System project? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Perez, P.E, City Traffic Engineer DEPT: Public Works Attachments: 1. Staff Report 2. Agreement 3. Exhibits A, B, and C Options Considered: 1. Approve proposed agreement. 2. Do not approved proposed agreement and provide direction to staff. MAYOR'S MAYOR APPROVAL: DIRECTOR APPROVAL: f� ' — _. Counci Initial/Date imtiaL�Da�c InitiaVDate COMMITTEE RECOMMENDATION: I move to forward the proposed agreement to the February 15, 2022 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed agreement. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) _ COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading _ ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11 /2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Public Works Director _ FROM: Rick Perez, P.E., City Traffic Engineer 7r r SUBJECT: WSDOT Operations and Maintenance Agreement for Adaptive Traffic Control System Financial Impacts: The cost to the City for the Adaptive Traffic Control System was included within the approved budget under the Public Works Transportation Capital program. In accordance with the approved budget, this item is funded by Congestion Management and Air Quality grants from PSRC in the amount of $1,600,000, a Highway Safety Improvement Program grant from WSDOT, and $875,000 in Real Estate Excise Tax and Traffic Impact Fee funds. Upon completion of the Adaptive Traffic Control System, future costs will be approximately $20,000 per year due to ongoing costs associated with operations and maintenance, which have been included in the Public Works Traffic Maintenance operating budget for 2021-22. Background Information: Note that this item was originally approved by LUTC on April 5, 2020. However, prior to approval by the City Council, WSDOT requested additional language to be included in the agreement. The Adaptive Traffic Control System is a system of traffic signals in which real-time traffic data is used to continuously optimize traffic signal timing to reduce delays and fuel consumption. Phase I consisted of 25 traffic signals on S 320' Street between 8' Avenue S and S Peasley Canyon Road at S 321 st Street and all signals in City Center, including two traffic signals owned by WSDOT and two owned by King County. Phase 2 added 18 more intersections south of S 324' Street and east of 1 st Avenue S, including three traffic signals owned by WSDOT. Phase 3 added 13 more intersections north of S 312' Street and east of 1st Avenue S, one of which is owned by King County. The following map shows the extent of the project. Rev. 6/2019 February 7, 2021 Land Use and Transportation Committee WSDOT Operations and Maintenance Agreement for Adaptive Traffic Control System Page 2 Adaptive Traffic Control System Phase 1 • City O Phase II • County O Phase III 0 WSDOT 4� SW 312th St St SW 320th St 3 N V} 7 7 a r N N SW Carh•4 ,,-or 0 ¢' t S 3481 � N ul Q N SW 3561h St a 3 a Q D - 72nd A S 289rh St PHH�� 3a41h St Q' 324th St F�dsr�l PHASE 1 U A�A February 7, 2021 Land Use and Transportation Committee WSDOT Operations and Maintenance Agreement for Adaptive Traffic Control System Page 3 Under state statute, traffic signals at freeway ramps and outside of incorporated cities over certain population thresholds are exclusively WSDOT-owned and operated. However, WSDOT provides an exception for agencies operating adaptive traffic control systems where having one agency control signal timing is advantageous to the general public, subject to a variety of terms and conditions. The attached agreement provides these terms and conditions. The WSDOT-owned traffic signals subject to this agreement are located at: • S 320' Street and 1-5 Southbound ramps; • S 320' Street and 1-5 Northbound ramps; ■ SR 18 (S 348' Street) and 1-5 Southbound off -ramp; • SR 161 (Enchanted Parkway S) and SR 18 westbound off -ramp; ■ SR 161 (Enchanted Parkway S) and Milton Road S. As part of this agreement, the City is committing to operate and maintain these traffic signals and street lighting associated with these signalized intersections at the City's expense. In addition, the City is commiting to the following: • Using WSDOT standards for setting various signal timing parameters (which are similar to the City's); • Operating ramp signals to minimize off -ramp queues onto the freeway through lanes, and minimizing on -ramp queues into the city streets; • Providing maintenance checks at 2-month intervals rather than the current City practice of 3- month intervals (although WSDOT's preventative maintenance checks are not as thorough); • Coordinating with WSDOT on scheduling of maintenance or other work, and meeting quarterly to discuss operational issues. The initial term of the agreement is for one year, automatically renewing every year. GMB 1160 Agreement between the City of Federal Way and the Washington State Department of Transportation for Maintenance and Operation of Adaptive Signal Systems This Maintenance Agreement, hereinafter "Agreement," is entered into between the Washington State Department'of Transportation, hereinafter "WSDOT," and the City of Federal Way, Washington, hereinafter the "City," collectively the "Parties" and individually the "Party." RECITALS 1. The City has a Citywide Adaptive Signals project, hereinafter the "Project," for improvements at signalized intersections throughout the City, including installation of an adaptive control system. Funding for the Project includes federal funding pursuant to Federal Aid No. HSIP-CM- 000S(464) and the Project is to be constructed in compliance with federal aid project guidelines. 2. WSDOT owns five of the signalized intersections that are part of the Project. Four of these intersections have ramp signals, hereinafter the "WSDOT Ramp Signals," located at I-5 at South 320th Street (SB Ramp), I-5 at South 320`h Street (NB Ramp), I-5 at SR 18 (SB Off Ramp), and SR 161 at SR 18 (WB Off Ramp), as shown in Exhibit A. The fifth signalized intersection, hereinafter the "WSDOT Non -Ramp Signal," is located at SR 161 at Milton Road South/South 360' Street, as shown in Exhibit A. The WSDOT Ramp Signals and WSDOT Non -Ramp Signal are hereinafter collectively the "WSDOT Signals." Blank out signs that have been installed by WSDOT at I-5 at South 320'' Street (SB Ramp) for turns to westbound 3201 Street are deemed part of the WSDOT Signals for purposes of this Agreement. Luminaires owned by WSDOT associated with the five signalized intersections, hereinafter "WSDOT Luminaires," are deemed to be part of the WSDOT Signals for purposes of this Agreement. Locations of the WSDOT Luminaires and the City -owned Luminaires are shown in Exhibit B and the City's maintenance and operation responsibilities for the WSDOT Luminaires are defined in Section 3 of this Agreement. WSDOT has permitted the City's construction for the Project in WSDOT I-5, SR 18 and SR 161 right of way in Construction Agreement GCB 3359. 4. The Parties desire to define maintenance and operation obligations regarding the WSDOT Signals and WSDOT Luminaires. 5. The City acknowledges that the costs and expenses incurred by the City in maintaining and operating the WSDOT Signals and WSDOT Luminaires are offset by the benefits the City receives by having improved traffic signal performance at interfaces with City streets. NOW, THEREFORE, pursuant to RCW 47.28.140, the above recitals are incorporated herein as if fully set forth below, and in consideration of the terms, conditions, covenants and performances contained herein, and the attached Exhibit A, Exhibit B and Exhibit C, which are incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: 1. CITY OPERATION OF WSDOT RAMP SIGNALS GMB 1160 Page 1 of 10 1.1 At its sole cost and expense, the City will operate the WSDOT Ramp Signals at the intersection locations shown in Exhibit A by carrying out the responsibilities specified in Sections 1.2 through 1.12 of this Agreement. 1.2 The ramp signals at the intersection of the on -ramp and off -ramp with the arterial serve as control devices transitioning from "intermittent platoon," as in arterial signal control, to "steady and paced release," as in ramp metering control. In general, the transitional signal timing strategies are to make the platoon smaller and more frequent. This may include adjustment to multiple timing parameters, including cycle length, offset, conditional service, turn restriction, etc. The City will operate the WSDOT Ramp Signals consistent with these transitional signal timing strategies. 1.3 Within ninety (90) days of the date the City takes over responsibility for the operation of the WSDOT Ramp Signals pursuant to this Agreement, the Parties will jointly develop a traffic signal timing plan based on the dynamic capacity of the on -ramp and the dynamic demand of the off -ramp. 1.4 The City will operate the ramp terminal signals within the capacity constraint of the on -ramp capacity. 1.5 The City will program the City's arterial control system to be responsive and adaptive to the dynamic changes of on -ramp capacity in real time. 1.6 The City will use its best efforts to program the ramp terminal signals and arterial controls to avoid off -ramp queues extending onto the freeway. The Parties understand that only occasionally in situations of severe congestion and limited flow on City streets, off -ramp queues may extend onto the freeway despite the City's best efforts. 1.7 The City will terminate and/or truncate any green interval/phase feeding into the ramp soon enough so that ramp storage space is available for the following phase feeding into the ramp. 1.8 The City will use the vehicle detector output designated by WSDOT to provide necessary data for the City adaptive system. 1.9 The City will install any detection needed on the City street and the on -ramp to monitor ramp back up and adjust arterial timing so ramp storage is maintained and does not back up onto City streets. 1.10 The City will provide certain detector output and system timing parameters from their adaptive system to WSDOT. 1.11 The City will comply with WSDOT requirements as per the Traffic Operations Manual for settings such as minimum vehicle green, minimum vehicle clearance (yellow and all red), minimum walk time, and minimum flashing don't walk. The City will use WSDOT provided values for clearance intervals in the WSDOT provided clearance calculation sheet with the understanding that adaptive signal control can vary based on real time demands during the day. 1.12 The City will provide a work station for the adaptive system at WSDOT Northwest Region Headquarters. GMB 1160 Page 2 of 10 2. CITY OPERATION OF WSDOT NON -RAMP SIGNAL 2.1 At its sole cost and expense, the City will operate the WSDOT Non -Ramp Signal at the intersection location shown in Exhibit A by carrying out the responsibilities specified in Section 2.2 through 2.3 of this Agreement. 2.2 The City will coordinate and adjust signal timing as necessary and requested by WSDOT. 2.3 The City will comply with WSDOT standards for settings such as minimum vehicle green, minimum vehicle clearance (yellow and all red), minimum walk time, and minimum flashing don't walk. The City will comply with WSDOT standards for clearance intervals (yellow, all red, walk and flashing don't walk). The clearance intervals will be provided by WSDOT Traffic - Signal Operations staff. 3. CITY MAINTENANCE AND REPAIR OF THE WSDOT SIGNALS 3.1 The City, at its sole cost and expense, will maintain and repair the WSDOT Signals (both Ramp and Non -Ramp) by carrying out the responsibilities specified in Sections 3.2 through 3.7 of this Agreement. The City will label service cabinets with City contact information for the public. 3.2 The City will perform all routine and ordinary maintenance and repair, in addition to Minor and Yearly Preventative Maintenance of the WSDOT Signals, as defined in Exhibit C. 3.3 The City will provide routine maintenance of the WSDOT Signals, including the WSDOT Luminaires identified in Exhibit B, as follows: 3.3.1 Remove and replace failed and obsolete signal and signal mast street light components (i.e. load switches, loop amplifiers, conflict monitors, light fixtures, etc.). 3.3.2 Maintain accurate maintenance records as to the time and materials used in completing the various tasks. 3.3.3 Provide routine preventative maintenance, including signal controller equipment (inside the controller cabinet) and display and detection equipment (including, but not limited to, signal heads, lamps, etc.) to the extent consistent with WSDOT's current preventative maintenance standards as now adopted or hereafter amended. 3.3.4 Provide replacement of luminaire lamps on a four-year cycle. 3.3.5 Provide periodic visual inspections of the service cabinet to maintain wiring and circuits. 3.3.6 Repair and replace failed illumination components, burned out lamps, and circuit failures as necessary and/or requested by WSDOT. 3.4 Standards: Work to be performed by the City will be consistent with current WSDOT practices, as follows: GMB 1160 Page 3 of 10 3.4.1 Components employed in traffic signal systems, Intelligent Transportation Systems (ITS), illumination systems, or any other electrical installation will conform to requirements of WAC 296-46B-010 Traffic management systems. 3.4.2 The -City will document work performed in Signal Maintenance records. 3.5 The City will respond to unplanned maintenance call -outs as soon as possible and no longer than two hours after the City receives the call -out. This responsibility includes after hours and weekends and holidays. 3.6 At its sole cost and expense, the City will provide and install any equipment for the WSDOT Signals if such equipment differs from that provided by WSDOT. 3.7 Locates: At its sole cost and expense, the City, as the Party responsible for the maintenance and operation of the WSDOT Signals pursuant to this Agreement, will comply with the requirements of Chapter 19.122 RCW, including, but not limited to: 3.7.1 The City will notify the Washington 811 service that the City is responsible for the WSDOT Signals and provide a map of the WSDOT Signals area to the Washington 811 service. 3.7.2 Whenever the Washington 811 service notifies the City of a locate request in the WSDOT Signals area, the City will perform the locate and mark the location of underground facilities as specified by RCW 19.122.030 and RCW 19.122.031, as applicable. 3.8 Traffic Control 3.8.1 The City agrees that traffic control for any work in WSDOT right of way authorized under this Agreement will be in compliance with the Manual on Uniform Traffic Control Devices (MUTCD). 3.8.2 The City will not perform any work authorized under this Agreement in such a manner as to conflict with, impede or disrupt in any way state highway construction, operation, or maintenance, or interfere with or endanger the safety of the traveling public. If it is likely that the City's work will conflict with, impede or disrupt in any way state highway construction, operation or maintenance, or interfere with or endanger the safety of the travelling public, then the City will submit traffic control plans to the WSDOT Construction Traffic Control Operations Manager for the Northwest Region (contact information in Section 11) for review and approval prior to the start of the City's work. WSDOT will review and approve, modify, or reject the City's traffic control plans within fifteen (15) working days after receipt of the plans. If WSDOT rejects the plans, WSDOT will work cooperatively with the City to develop acceptable plans. 4. CITY AND WSDOT COORDINATION AND PERFORMANCE 4.1 The City will notify WSDOT in writing which entity is carrying out the City's obligations to maintain, operate and/or repair the WSDOT Signals pursuant to this Agreement. If the City later chooses another entity to carry out its obligations it will notify WSDOT in writing by the next GMB 1160 Page 4 of 10 working day and will continue to provide updates to WSDOT of further changes, if any. "Writing" includes communication by email. 4.2 WSDOT and the City will meet at least quarterly to review system changes and issues of maintenance and operation of the WSDOT Signals. If both Parties agree a quarterly review meeting may occur by phone and/or via online meeting. 4.3 The City will work with WSDOT to implement improvements in response to safety and operational reviews conducted by WSDOT. These reviews include, but are not limited to, high accident reviews, left turn studies, and corridor field assessments. 4.4 The City will notify WSDOT of work performed on the WSDOT Signals to allow coordination with WSDOT's freeway and traffic signal maintenance and signal operations activities. 4.5 The City will coordinate review of modifications with WSDOT prior to implementation, except where extraordinary circumstances require the City to take immediate remedial action. In the event a condition exists concerning the WSDOT Signals resulting from storm damage, third party damage, unknown third party damage, or other reasons, the City may of its own volition remove any obvious and immediate traffic hazards before notification to WSDOT. The City is responsible for implementing and maintaining necessary traffic control in accordance with Section 3.8 from the point at which the condition is identified until the traffic signal system is restored to its previous functional state. 4.6 The City agrees to respond to all constituent and media inquiries pertaining to maintenance and operation of the WSDOT Signals. 5. DEFICIENT MAINTENANCE 5.1 In the event the City does not perform necessary maintenance and/or repair of the WSDOT Signals, WSDOT shall notify the City of the deficiency in writing. The City agrees to correct the noted deficiency within thirty (30) calendar days of receipt of notice. If the City cannot, with due diligence, correct the deficiency within a period of thirty (30) calendar days from receipt of WSDOT's written notice, the City may make a written request of WSDOT for an extension of time, and WSDOT shall respond in writing and either grant an extension or deny the request. WSDOT shall not, without good cause, deny such request. 5.2 In the event the City does not correct a deficiency within thirty (30) calendar days of receipt of WSDOT's notice, or within the approved extension of time, if any, WSDOT, in its sole discretion, may perform the work to correct the deficiency. Such work may be accomplished by WSDOT personnel or its authorized contractor and the City agrees to reimburse WSDOT for its actual direct and related indirect costs in accordance with Section 7. 6. EMERGENCY MAINTENANCE 6.1 The City, at its sole cost and expense, agrees to perform emergency maintenance and operation of the WSDOT Signals. An emergency includes, but is not limited to, replacement of traffic signal systems or components resulting from accidents, adverse weather, vandalism or other forces or actions. GMB 1160 Page 5 of 10 6.2 In the event WSDOT identifies a condition in the WSDOT Signals that warrants emergency maintenance, WSDOT will notify the City and request that the City address the maintenance problem. Upon WSDOT notification to the City, and in the event the City is not available to perform such emergency maintenance, WSDOT reserves the right to perform the necessary emergency work. Such work may be accomplished by use of WSDOT personnel or a contractor and will be at the expense of the City, and the City agrees to reimburse WSDOT for the actual direct and related indirect costs in accordance with Section 7 of this Agreement. 7. PAYMENT 7.1 In the event WSDOT or its contractor performs any maintenance and/or repair work authorized pursuant to this Agreement, WSDOT shall invoice the City for the actual direct and related indirect costs associated with the work performed. Upon receipt of a detailed, itemized invoice from WSDOT, the City shall make payment within thirty (30) calendar days. All sums due from the City to WSDOT and not paid within thirty (30) calendar days of the date of invoice shall bear interest at the rate of twelve percent (12%) per annum, or the highest rate of interest allowable by law, whichever is greater; provided that, if the highest rate allowable by law is less than twelve percent (12%), interest charged hereunder shall not exceed that amount. Interest shall be calculated from the thirty-first calendar day until the date paid. If the City objects to all or any portion of an invoice it shall notify WSDOT within twenty (20) calendar days from the date of receipt and shall pay only that portion of the invoice not in dispute. WSDOT and the City shall immediately make every effort to settle the disputed portion, and if necessary utilize dispute resolution as provided for in Section 12.5 of this Agreement. No interest shall be due on any portion of an invoice the City is determined not to owe following settlement between the parties or completion of dispute resolution process. 7.2 WSDOT shall pay for all operational power costs for facilities owned by WSDOT. 7.3 The City shall pay for all operational power costs for facilities owned by the City. 8. RIGHT OF ENTRY 8.1 WSDOT grants to the City and its authorized agents, contractors, subcontractors, and/or employees, a right of entry onto WSDOT I-5, SR 18 and/or SR 161 right of way for the purpose of performing maintenance, operation and/or work authorized by this Agreement. 8.2 The City grants to WSDOT and its authorized agents, contractors, subcontractors, and/or employees, a right of entry onto City property and/or City right of way for the purpose of performing maintenance, operation and/or repair work authorized by this Agreement. 9. DAMAGE TO RIGHT OF WAY 9.1 The City and its authorized agents, contractors, subcontractors, and/or employees shall not damage the I-5, SR 18 and/or SR 161 right of way while performing maintenance, operation and/or repair of the WSDOT Signals. 9.2 If the City, its authorized agents, contractors, subcontractors, and/or employees do damage the I- 5, SR 18 and/or SR 161 right of way the City agrees to be directly responsible to WSDOT for the cost of reasonable repairs; provided that, prior to either the City or WSDOT commencing any GMB 1160 Page 6 of 10 such repairs, the Parties shall meet and confer regarding the nature and scope of repairs that are needed and shall allocate responsibility for the work. 10. THIRD PARTY DAMAGE 10.1 The City shall be responsible for repairing all third party damage to the WSDOT Signals at the City's expense. 10.2. If WSDOT has information concerning third party damage to the WSDOT Signals it shall inform the City as soon as practicable. 11. PARTY REPRESENTATIVES 11.1 For all communications under this Agreement the Parties designate the following representatives: City of Federal Way Washington State Department of Transportation Rick Perez, P.E. Karen McKenzie City Traffic Engineer Signals Maintenance Superintendent City of Federal Way Washington State Department of Transportation 33325 8' Avenue South 3700 Ninth Avenue South Federal Way, WA 98003 Seattle, WA 98134 (253) 835-2740 (206) 442-2119 rick.perez@a_,cityaffederalway.coxn McK.enzK@wsdot.wa.gov Traffic Control Matters Contact: Bonnie Nau Construction Traffic Control Operations Manager Washington State Dept. of Transportation 15700 Dayton Ave North Seattle, WA 98133 206.440.4471 naub wsdot.wa. ov 11.2 A Party may designate an alternative representative and in this event shall notify the other Party in writing, which includes communication by email. 12. GENERAL PROVISIONS 12.1 Amendment: This Agreement may be amended or modified only by the mutual agreement of the Parties. Such amendments or modifications shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 12.2 Term: The Term of this Agreement shall commence as of the last date signed below and shall continue for one year. The Agreement shall be automatically renewed for another one-year period on a calendar basis unless the Agreement is earlier terminated. GMB 1160 Page 7 of 10 12.3 Termination: 12.3.1 This Agreement may be terminated by the mutual agreement of the Parties, in writing, by those authorized to bind the Parties. 12.3.2 WSDOT may terminate this Agreement by providing sixty (60) calendar days written notice to the City. If WSDOT provides such notice to the City, this Agreement shall terminate sixty (60) calendar days from the date the City receives WSDOT's notice. 12.3.3 The City may terminate this Agreement by providing sixty (60) calendar days written notice to WSDOT. If the City provides such notice to WSDOT, this Agreement shall terminate sixty (60) calendar days from the date WSDOT receives the City's notice. 12.3.4 If WSDOT determines that the City has not maintained and operated any of the WSDOT Signals in conformance with WSDOT standards, WSDOT may terminate this Agreement by giving written notice with a date certain for termination, which may be immediately upon the City's receipt of the notice or upon an alternative date specified by WSDOT in its written notice. 12.3.5 In the event of a termination of this Agreement, if the City has allowed non-WSDOT standard signal operation equipment to be placed in the WSDOT Signals, the City shall return all signal system controllers and software to WSDOT standards. The City shall abide by whatever WSDOT standards are in place at the time of termination. The City may keep its own equipment. Equipment or software placed by the City consistent with WSDOT standards on the date of installation are not required to be replaced at the time of termination. 12.3.6 Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 12.4 Indemnification and Waiver: Each of the Parties shall protect, defend, indemnify, and hold harmless the other Party and its officers, officials, employees, and/or authorized agents, while acting within the scope of their employment as such, from any and all costs, claims, judgements, and/or awards of damages (both to persons and/or property), arising out of, or in any way resulting from, that Party's obligations performed or to be performed pursuant to the provisions of this Agreement. No Party shall be required to indemnify, defend, or hold harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the sole negligence of the other Party. Where such claims, suits, or actions result from the concurrent negligence of the Parties, their officers, officials, employees, and/or authorized agents, and/or involve those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of the indemnifying Party, its officers, officials, employees, and/or authorized agents. The Parties agree that their obligations under this section extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of their officers, officials, employees, and/or authorized agents. For this purpose only, the Parties, by mutual negotiation, hereby waive, with respect to each other only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. This indemnification and waiver shall survive the termination of this Agreement. GMB 1160 Page 8 of 10 12.5 Disputes: The Parties shall work collaboratively to resolve disputes and issues arising out of, or related to, this Agreement. Disagreements shall be resolved promptly and at the lowest level of hierarchy. To this end, following the dispute resolution process in Sections 12.5.1 through 12.5.4 shall be a prerequisite to the filing of litigation concerning any dispute between the Parties: 12.5.1 The Representatives designated in this Agreement shall use their best efforts to resolve disputes and issues arising out of, or related to, this Agreement. The Representatives shall communicate regularly to discuss the status of the tasks to be performed hereunder and to resolve any disputes or issues related to the successful performance of this Agreement. The Representatives shall cooperate in providing staff support to facilitate the performance of this Agreement and the resolution of any disputes or issues arising during the term of this Agreement. 12.5.2 A Party's Representative shall notify the other Party in writing of any dispute or issue that the Representative believes may require formal resolution according to Section 12.5.4. The Representatives shall meet within five (5) working days of receiving the written notice and attempt to resolve the dispute. 12.5.3 In the event the Representatives cannot resolve the dispute or issue, the City's Mayor, and WSDOT's Northwest Region Administrator, or their respective designees, shall meet and engage in good faith negotiations to resolve the dispute. 12.5.4 In the event the City's Mayor and WSDOT's Northwest Region Administrator, or their respective designees, cannot resolve the dispute or issue, the City and WSDOT shall each appoint a member to a disputes board. These two members shall then select a third member not affiliated with either Party. The three member board shall conduct a dispute resolution hearing that shall be informal and unrecorded. All expenses for the third member of the dispute board shall be shared equally by both Parties; however, each Party shall be responsible for its own costs and fees. 12.6 Venue: In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties agree that any such action or proceedings shall be brought in Thurston County Superior Court. Further, the Parties agree that each will be solely responsible for payment of its own attorney's fees, witness fees, and costs. 12.7 Records and Audit: All records for maintenance, operation and/or repair work done pursuant to this Agreement shall be held and kept available for inspection and audit by WSDOT, the City and the Federal government for a period of six (6) years from the date of termination of this Agreement or any final payment authorized under this Agreement, whichever is later. Each Party shall have full access to and right to examine said records, during normal business hours and as often as it deems necessary. Should a Party require copies of any records from the other Party, the requesting Party agrees to pay the costs thereof. In the event of litigation or claim arising from the performance of this Agreement, the City and WSDOT agree to maintain the records and accounts until such litigation, appeal or claims are finally resolved. This section shall survive the termination of this Agreement. 12.8 Severabi.lity: Should any section, term or provision of this Agreement be determined to be invalid, the remainder of this Agreement shall not be affected and the same shall continue in full force and effect. GMB 1160 Page 9 of 10 12.9 Calendar Day: Calendar day means any day on the calendar including Saturday, Sunday, a federal holiday, or a state holiday. 12.10 Working Day: Working day means any day other than Saturday, Sunday, a federal holiday, or a state holiday. Federal and/or state holidays include: ■ New Year's Day • Martin Luther King, Jr. Day • Presidents' Day • Memorial Day Juneteenth ■ Independence Day ■ Labor Day • Columbus Day 0 Veterans Day ■ Thanksgiving Day ■ Native American Heritage Day • Christmas Day 12.11 Independent Contractor: Each Party shall be deemed an independent contractor for all purposes, and the employees of each Party or any of its contractors, subcontractors, consultants, and the employees thereof, shall not in any manner be deemed to be employees of the other Party. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the Party's date last signed below. City of Federal Way Washington State Department of Transportation Sign and Date: Sign and Date: Name: Mark Leth Title: Assistant Regional Administrator Traffic Management - Northwest Region Approved as to Form Approved as to Form City of Federal Way Washington State Department of Transportation Sigg and Date: Sign and Date: Name: Name: City Attorney Assistant Attorney General GMB 1160 Page 10 of 10 GMB 1160 Exhibit A Page 1 of 1 WSDOT Signals at SR 5 AMCCLASSIC • EMirXb GA� QMarkana Mwketd0.1 Ju/arry.toM a 9319MN Wenay • Q qo f Fag -�r MrA•uelda s S320di 91 .� �. �'•�'�•'•' �.9-• - 41 5R 5 320th St- 7 lSB Ramp) -Sig 037 Federal Wey/S 3201h A St Park d Ride T A zaF' SR 5 @ S 320th St. iNB Ramp1- Sig 039 sown Rescue ❑� 53201n 51 S3201h St S3201h A Federal Way Vet Cenur AIMW rQ ' 7 - xoAMN Ysn•. Q ucaO4ssw Ed on wnar•.hn, 4A4 Force Officer ar Aer01019 Heahh Professlona Washinglon CoaWm ecfSeaerdh_ 3 A91V1Y�:o-pw `e r 5 0 Mapdm02019 200f1• WSDOT Signals at SR 5 and SR 161 5 Q SR Iit tS B Off P-1 kr 11131 sig Iflli R 161 IVWICrl I"d 5 �S sig 195 b 161 - 5 14I P1 Sig 518 I '.Gvogle Map data 67D19 GOO& 000 ft• R NH LEGEND sy 'r.; �- i, N A WSDOT OWNS, CITY MAINTAINS iR �j 1;I CITY OWNS, CITY MAINTAINS e C WSDOT OWNS, WSDOT MAINTAINS r r � ld PXS�.IgN � i� NXYAyIU � � l°X9:AS1U c�X4�AVU cr15 NJ °UC9 :ISiU NJlS PJ @Y'l,:A'LU AU A = IL REGION NO. A- I A T E FED. AID PA0J. NO, IL 1 DESIGNED BY J. Buss 3 DEC 2020 WASH Exhibit B SOUTHBOUN01-5 & S 320TH ST _ ENTERED BY GMB 1160 T—P�m° a"ET ..er�ned GI-IEII h-D BY JOB NUMBER o.p� PROJ. ENGR. Page 1 Of 5 OF REGION ADM. CON I RAC T NO. ILLUMINATION ASSIGNMENT PLAN 5 REVISION DATE BY SHEETS LEGEND /AA WSDOT OWNS, CITY MAINTAINS \2/ V!/CITY OWNS, CITY MAINTAINS C WSDOT OWNS, WSDOT MAINTAINS OEM A c N =W Q REGION NO. ti I A I k: FED. AID PROJ. NO. IL 2 DESIGNED BY J. Buss 3 DEC 2020 WASH Exhibit B NORTHBOUND 1-5 & S 320TH ST ENTERED BY SE LUM FROM CITY TO STATE 19 FEB 2021 5HELT CHECKED BY JOB NUMBER GMB 1160 2 PROD. -ENGR. Page 2 of 5 OF REGION ADM. CONTRACT NO. ILLUMINATION ASSIGNMENT PLAN 5 REVISION DATE BY SHEETS LEGEND d A WSDOT OWNS. CITY MAINTAINS B CITY OWNS. CITY MAINTAINS Cf WSDOT OWNS, WSDOT MAINTAINS VED BY J BUSS ED BY :ED BY ENGR. N ADM. REVISION C 4111- I REGgA I t FED. AID0ZB ASH A a j Exhibit B GMB 1160 ■Ti a mp Page 3 of 5 IL 3 SOUTHBOUND 1-5 & SR 18 SHEET 3 OF ILLUMINATION ASSIGNMENT PLAN 5 SHEETS LEGEND QA WSDOT OWNS, CITY MAINTAINS © CITY OWNS, CITY MAINTAINS 1$, C WSDOT OWNS, WSDOT MAINTAINS . { A" V REGION NO. Sl A I E FED. AID PRO_J. NO. IL DESIGNED B1( J BUSS 3 DEC 2020 WASH Exhibit B WESTBOUND SR 16 & SR 161 ENTERED BY GMB 1160 ►Ti $HEFT CHECKED BY JOB NUMBER 4 PROD. ENGR. Page 4 Of 5 OF REGION ADM. CONTRACT NO. KLUMINATICN ASSIGNMENT PLAN 5 REVISION DATE BY SHEETS 16i B `31 RAI° ' n A r �.* Y o y y Ak 0 -a A0 i REGION NG, STATE �FED.AJIDPROJ.140. IL 5 DESIGNED BY J BUSS f 3 DEC 2020 WASH Exhibit B -� SR 161 & 20TH AVE S / MILTON RD S ENTERED BY 1 GMB 1160 T n SHEET CHECKED BY JOB NUMBER _ _ 5 PROD. ENGR. Pegg 5 Of 5 OF REGION ADM. CONTRACT NO. ILLUMINATION ASSIGNMENT PLAN 5 REVISION DATE BY SHEETS LEGEND WSDOT OWNS, CITY MAINTAINS CITY OWNS, CITY MAINTAINS C WSDOT OWNS, WSDOT MAINTAINS Exhibit C GMB 1160 Federal Way and WSDOT Agreement Page 1 of 1 SIGNAL MINOR PREVENTATIVE MAINTENANCE (PM) (1 unit per signal system): No less than one Minor PM every two months except where otherwise stated 1. Check controller operation. 2. Check controller date and time. 3. Observe loop amps for normal operation. 4. Check preemption for all directions. 5. Test pedestrian detection and indication. 6. Observe all signal heads for normal operation. 7. Observe loops in roadway. 8. Note any deficiencies that need to be corrected. 9. Spot check air filter replace if needed. 10. Vacuum out cabinet if needed. 11. Every time cabinet is opened log book is to be signed in date/time and purpose of site visit and sign. 12. Check signal interconnect system. 13. Check UPS (uninterrupted power supply) battery twice per year. SIGNAL YEARLY PREVENTATIVE MAINTENANCE (PM) (1 unit per signal system) 1. Check all cabinet wiring and terminals for tightness. 2. Check cabinet seals, locks, hinges, vent fan paint, remove graffiti, etc. for proper operation and appearance. 3. Check controller programming (timing, timing sheet, Transit Oriented Development (TOD) programs, communications, etc. ) for proper operation. 4. Test conflict monitor. 5. Perform Signal Minor PM (2612). 6. Note any deficiencies that need to be corrected. Exhibit C GMB 1160 Page 1 of 1 COUNCIL MEETING DATE: February 15, 2022 ITEM #: L—' CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: TRANSPORTATION GRANT FUNDING APPLICATIONS POLICY QUESTION: Should City Council authorize the submittal of grant applications for the City Safety Program? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Rick Perez RE City Traffic Engineer 4r DEPT: Public Works Attachments: 1. Staff Report Options Considered: 1. Authorize the grant applications. 2. Do not authorize the grant applications and provide direction to staff. MAYOR'S RECOMMEND ION: Option 1. MAYOR APPROVAL:Ug-26r DIRECTOR APPROVAL: �I ILL Co it e Cou Initial/Date Initialr ate ln rMl - COMMITTEE RECOMMENDATION: I move to forward the proposed authorization for grant application submittals to the February 15, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed authorization. " BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED —11/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: City Council VIA: Jim Ferrell, Mayor /J FROM: EJ Walsh, P.E., Public Works Director hid/4- Rick Perez, P.E., City Traffic Engineer 7� SUBJECT: TRANSPORTATION GRANT FUNDING APPLICATIONS FINANCIAL IMPACTS: The SR 99 @ S 3731 Street project is currently funded with a $2.5 million grant from the Transportation Improvement Board, $325,000 in mitigation funds from the Bridge Point development in Milton, and 2021 Capital Transportation Project funds. Receiving this grant would allow City capital funds to be transferred to other transportation projects. The match for the High Friction Surface Treatments project is proposed to be from 2024 Capital Transportation Project funding. Operations and maintenance of this project is expected to be minimal, lasting until subsequent overlays, and will be considered as part of the 2023-24 budget. BACKGROUND INFORMATION: This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIP) and concluded that the following projects will likely be competitive in the 2022 Highway Safety Improvement Program. Project (Funding Phase) Estimated Project Cost Possible Grant Funds Estimated City Grant I I I Match City Safety Program — (Citywide — Systemic) High Friction Surface Treatments — Locations to be Determined (Design and Construction) Highway Safety Improvement $1,200,000 $1,000,000 $200,000 Program (Federal Funds) City Safety Program — Spot Location SR 99 %7 S 373rd St Roundabout and Access Manazement (Construction) Highway Safety Improvement $3,500,000 $1,000,000 $2,500,000 (TIB) Program (Federal Funds) COUNCIL MEETING DATE: February 15, 2022 ITEM #: ' CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CONTRACT INCREASE FOR CONCRETE BEVELING SERVICES —TRIP HAZARD REMOVAL CONTRACT POLICY QUESTION: Should city council authorize increase of the contract amount of Precision Concrete Services, Inc.'s concrete beveling services (trip hazard removal) contract? COMMITTEE: LAND USE AND TRANSPORTATION MEETING DATE: February 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Desiree S. Winkler. P.E., Deputy Director V&-rl DEPT: Public Works Attachments: 1. Staff Report Options Considered: 1. Approve the proposed increase of Precision Concrete Services, Inc.'s concrete beveling services (trip hazard removal) contract in the amount of $150,000 to a total contract amount of $250,000. 2. Do not approve the proposed contract increase and provide direction to staff. MAYOR'S RECONMENDAATION: Option 1. MAYOR APPROVAL: DIRECTOR APPROVAL: -m Initial/Date COMMITTEE RECOMMENDATION: "I move to forward the proposed contract increase to the February 15, 2022 consent agenda for approval. " Jack Dovev, Committee Chair Jack Walsh, Committee Member Hoang Tran. Committee Member PROPOSED COUNCIL MOTION: "I move approval proposed increase of Precision Concrete Services, Inc.'s concrete beveling services (trip hazard removal) contract in the amount of $150, 000 to a total contract amount of $250, 000, and authorize the Mayor to execute said change order. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED —11 /2019 RESOLUTION 4 CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2022 TO: City Council VIA: Jim Ferrell, Mayor EJ Walsh, P.E., Public Works Director £� y FROM: Desire6 S. Winkler, P.E., Deputy Public Works Directors SUBJECT: Contract Increase Concrete Beveling Services — Trip Hazard Removal Contract FINANCIAL IMPACTS: Funding for the Concrete Beveling Services — Trip Hazard Removal contract is included in the Streets Maintenance fund (101) budget for 2021/2022. Streets maintenance funding consists of general funds (utility tax, sales tax, property tax, etc.) and Motor Vehicle Excise Tax (MVET). BACKGROUND INFORMATION: The city has responsibilities for sidewalk maintenance in large portions of the City. The City has on -going maintenance related to uneven sidewalk surfaces that create trip hazards. These trip hazards are primarily a result of tree roots heaving the panels. One way to correct these trip hazards is to saw or grind the "high" side of the panel to be even with the adjacent panel. From the inspections conducted as part of our Americans with Disabilities Act (ADA) Transition Plan, we estimate over $400,000 of trip hazard removal back log on our arterial sidewalk system. Although city staff has the capabilities of completing this type of work, and will continue to do so, the backlog is too much and the assistance of a contractor is needed. The city is prioritizing the arterials in areas of highest pedestrian usage. In early 2021, the city requested bids from all small works contractors listed under "Concrete Sidewalk — Trip Hazard Removal" category. One bid was received. Precision Concrete Cutting, Inc. was the lowest, responsive, responsible bidder. The original contract was executed in the amount of $100,000. Extra funds in the 101 Fund (primarily from staff savings), allowed expenditure of this entire amount in 2021. Two task orders were completed: SW Campus Drive/S 348th between 7thAve SW and Enchanted Parkway; and Pacific Hwy from S 3561h to S 312th. Over 390 trip hazards were removed. Staff proposes to increase this public works maintenance contract by $150,000 for a new not -to - exceed amount of $250,000.00. Scope and schedule will be agreed upon via task orders with work completed no later than December 31, 2022. The first proposed task order of 2022 would be trip hazard removal at over 620 locations on SW/S 320th between 215Y Ave SW and 25th Ave S (approximately $84,000.00). COUNCIL MEETING DATE: N/A ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PROGRESS UPDATE ON SOUND TRANSIT PROJECTS IN FEDERAL WAY POLICY QUESTION: None. COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 7, 2022 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Ryan Medlen, Sound Transit Liaison DEPT: Public Works Attachments: Staff Report Options Considered: N/A MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: ! N/A DIRECTOR APPROVAL: iaee Council Initial[Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION: N/A Jack Dove , Committee Chair Jack Walsh Committee Member iloaiiZ Tran, Committee Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED-2/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 7, 2021 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director Ryan Medlen, Sound Transit Liaison SUBJECT: Progress Update on Sound Transit Projects in Federal Way FINANCIAL IMPACTS: None. BACKGROUND INFORMATION: Staff will present the monthly progress update on the Sound Transit projects in the City of Federal Way. Updates for this month include: Federal Way Link Extension: • Girder deliveries are being completed for the aerial guideway structure in City Center from S 320th St. north and east to I-5. Later in February, work is expected to begin on the remaining columns with one on the north side of S 320`h St. and the rest on the south side in the Commons Mall parking lot. • The area of the new parking garage extension at 21 st Ave. S and S 316`h St. has begun. Work is beginning first on a new detention vault to handle the storm water followed by the garage foundations. The vault is located under what was the west entrance to the parking garage. • Utility work on S 320th St. with Lakehaven is wrapping up. There is some roadway restoration that needs to occur. The next phase of the S 320th St. work is a new storm drain line with a new asphalt overlay after that to complete the work. • The last few months have seen as substantial amount of rain that slowed construction activity along I-5. Work on the retaining walls for the future guideways has been continuing at a slower pace. OMF South: • The Sound Transit Board identified a preferred alternative at their December meeting. The S 336th St. site, also known as the Christian Faith Center site, is the preferred alternative. • Sound Transit staff is providing an update to property owners at this time. Additional public outreach is expected to occur over the next year. • The final environmental impact statement (FEIS) is expected to be later this year with a final site selection by the Sound Transit Board done shortly thereafter. September 13, 2021 Land Use and Transportation Committee Progress Update on Sound Transit Projects in Federal Way Page 2 Tacoma Dome Link Extension: • The Tacoma Dome Link Extension remains in the environmental review phase. A release of the draft environmental impact statement for public review and comment is expected later this year. COUNCIL MEETING DATE: N/A ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: UPDATES ON AVIATION NOISE AND HEALTH ISSUES POLICY QUESTION: None COMMITTEE: Land Use and Transportation MEETING DATE: February 7, 2022 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution J X Other: Update STAFF REPORT BY: Bill Vadino, Policy Advisor: A*,,--ez��/�?yyz-DEPT: Mayor's Office Attachment: Staff Report MAYOR'S RECOMMENDATION: NIA MAYOR APPROVAL�„L,,5;0.' COMMITTEE RECOMMENDATION: N/A DIRECTOR APPROVAL: ate. N/A Initial/Date Jack Dove , Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: N/A BELOW TO BEBY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 12/2017 RESOLUTION # 1 MEMORANDUM DATE: February 7, 2022 TO: Land Use & Transportation Committee (LUT ) VIA: Jim Ferrell, Mayor FROM: Bill Vadino, Policy Advisor ,Z! - J SUBJECT: Report on Status of Sea-Tac Airport Noise and Health Impact Issues RA[KGROUND The following are updates for the Land Use and Transportation Committee on aviation noise and health issues. Joining me for this LUTC presentation will be community volunteers Dave Berger and Chris Hall who were the authors (along with Mayor Ferrell's previous policy advisor) of the Mayor's Quiet and Healthy Skies Task Force Report that City Council adopted on October 16, 2018. They are also Federal Way representatives on other regional committees that deal with Sea-Tac airport issues. At the beginning of the presentation there will be a quick update on the StART (SEA Stakeholder Advisory Round Table) and its committees, the Highline Forum, Federal advocacy in Washington DC, an update on the legislative commission seeking a location for a new airport, and the latest results from the current phase of the UW ultra -fine particulates study. Links to websites for more information regarding these organizations and initiatives are shown below. The main focus of this briefing will be: 1) an overview of the Mayor's Quiet and Healthy Skies Task Force Report that was finalized and submitted on August 2, 2018; and 2) a summary of the Port of Seattle's proposed Sea-Tac expansion plan, called the Sustainable Airport Master Plan (SAMP), and its federal and state environmental impacts analyses currently underway. Mayor's Quiet and Healthy Skies Task Force Report This is the pre-eminent document for working on our residents challenges with airport noise and health is the road map to deal with the impact of airport aviation noise and health issues including a community focus on the upcoming Sustainable Airport Master Plan (SAMP). A major focus of the task force report is the airport's huge increase in flights during the years leading up to the pandemic, in part enabled by the Port's non -intended use of the controversial Third Runway that opened in 2008, and the corresponding increase in noise and health impacts on Federal Way residents. These impacts are described in Chapter III, "Sea-Tac Noise and Health Impacts... Potential Abatements and Mitigations" and Chapter V, "Health Impacts of Increased Air Traffic." Of note is that operations at SEA has increased from annual passengers handled from 46.9 million in 2017 to a projected 56 million in 2027, and further increasing to 66 million by 2034. This increases the impact on the health issues from the resulting noise and particulates, as outlined in our task force report and research that has been completed since the report. The impacts since the 3rd runway was opened in 2008 have been unmitigated, despite a six -fold increase in traffic. Of concern is that data that will be used will be skewed as the pandemic artificially suppressed operations data. The health impacts of noise and emissions since the 2018 task force report was published remain major concerns. The impacts are unmitigated. Federal Way continues to not be eligible for home and apartment sound insulation packages. An important first step was taken recently by the Washington State Legislature to make the most impacted part of Federal Way eligible for potential noise mitigation using the Port's $80 million/year in property tax revenues; however, the FAA and the Port of Seattle need to act. Chapter V (page 46), highlights aircraft pollution in general, as well as the harmful impact of nitrogen oxides and ultrafine particles and gives recommendations on mitigation strategies. Chapter VI (starting on page 53) summarizes the Port's process for analyzing the environmental impacts of the proposed airport expansion (SAMP). The final SAMP projects an increase in annual passengers handled from 46.9 million in 2017 to 56 million in 2027, and further increasing to 66 million by 2034. Although it drastically underestimates the increase in annual flight operations, undoubtedly there would be correspondingly greater noise and health impact on Federal Way residents. SAMP "near -term" projects are estimated to cost $15 billion, are to be completed in 2027, and consist of: 2 • 19 additional gates • New passenger terminal (located on the existing main entrance road and a portion of the near -term parking garage) ■ High-speed taxiway turnoffs • Added cargo facilities • 30+ other projects to improve safety, provide support facilities, improve efficiency, and access to the airport Under state (SEPA) and federal (NEPA) environmental impact laws, completion of these two separate analyses must be certified by the Port Commission before the airport expansion legally can proceed. Although repeatedly delayed due to the pandemic, both the federal draft Environmental Assessment (EA), and state draft Environmental Impact Statement (EIS), are finally expected to be issued this year. Chapter VI also summarizes the history of the controversial Third Runway, lessons learned from the lawsuit Federal Way and neighboring cities and school districts to the north filed against its draft EIS, and recommendations that City Council adopted to deal with the SAMP EIS and related matters. Specific detail of the SAMP projects are shown at the end of this report via a link. The latest update from the Port of Seattle as of Friday, January 28, 2021, is that they continue work to complete the environmental review of the Sustainable Airport Master Plan (SAMP) Near -Term Projects (NTP). The release of the first environmental review analysis —the draft National Environmental Policy Act (NEPA) Environmental Assessment (EA) — is taking additional time due to the need for additional analysis. The Port, in partnership with the Federal Aviation Administration (FAA), will provide additional updates prior to the release of the draft NEPA EA for agency and public comment. Once the NEPA environmental review is completed, city staff has been advised that the Port will release and process the draft EIS under the State Environmental Policy Act (SEPA). As noted above, Port Commission certification of the final EIS is required to initiate work on individual SAMP projects. The FAA and Port of Seattle will be giving effected communities' thirty -days' notice of the beginning of the public involvement process for review and comment the draft EA. Under NEPA the public involvement process/comment period is usually 30 days. The FAA and Port of Seattle have been asked to increase the notice of the NEPA review process start date to sixty days, and additionally increase the public comment period to 60 days. We have just been informed that the public comment time will be a minimum of 45 and may be 60 days. It is suggested that LUTC members review the eight -page Executive Summary of the task force report (see attachment). A weblink to the complete task force report is shown below. For discussion next month The next LUTC update will feature a discussion about how to best maximize resident input on the expansion proposed by the Port of Seattle regarding the SEA-TAC airport. Also, as recommended by the Mayor's Quiet and Healthy Skies Task Force Report, there will be discussion regarding the City engaging the technical and legal expertise needed for analysis and response to the forthcoming SAMP. One scenario is to join other airport -impacted cities that plan to collectively engage outside technical and legal experts with experience analyzing the environmental impact of major airport expansion plans in order to thoroughly review the documents. The SAMP Draft Environmental Impact Statement (DEIS), is likely to be hundreds of pages in length. Additional expertise will be needed to identify and compile written comments related to potential factual flaws, inadequately supported conclusions, and unanswered questions in the DEIS regarding potential future noise and health impacts. Those comments must be submitted within a 30-day period following release of the DEIS, should the Port allow only the minimum response period provided for under SEPA. A combined and coordinated response to the DEIS potentially will be more persuasive to the Port and FAA and is also.a more cost-effective method for the City of Federal Way and the other impacted cities to engage in the SAMP environmental review process. Please let me know if you have any questions before the presentation. Below are links with more information for more recent updates on aviation noise and health issues: Federal Way Mayor's Quiet and Healthy Skies Task Force Report https:Zlwww.citvoffederalwa .com sites default files uiet%20Health%2OSkies%20Task%20Force%2008-02-2018. df Sustainable Airport Master Plan (SAMP) htt s: www. ortseattle.or lans sustainable -air ort-master- Ian-sam SAMP Project Executive Summary htt s: www. ortseattle.or sites default files 2018-05 180515-SAMP-Executive-Summa df Highline Forum https://www-portsf!attle.org/page/highline-forum There will also be an update from the Highline Forum. This group is also facilitated by the Port of Seattle. The City of Federal Way, along with the Highline area cities of Burien, Highline, Normandy Park, Tukwila and SeaTac are members along with Highline Public Schools and Highline College. Over the past year, Councilmember Lydia Assefa Dawson has served as the Co -Chair. The Highline Forum provides Southwest King County municipalities, educational governing bodies and the Port of Seattle with the opportunity to share information, interact with outside speakers and other governmental organizations and work in partnership on initiatives that benefit the residents of Southwest King County. Part of the agenda is the sharing of updates from the Seattle -Tacoma Airport Stakeholder Advisory Round Table (StART). SEA Stakeholder Advisory Round Table https://www.portseattle.org/page/StART Partners We resumed membership in in November 2020. The cities of Burien, Highline, Normandy Park, Tukwila and SeaTac are also members. The purpose of StART is to be a forum for information -sharing, discussion of Highline Forum -member cities' concerns, and provides feedback to the Port for issues related to the airport. There are also two working groups that discuss issues and report to the main StART group, the Federal Policy Working Group and the Aviation Noise Working Group. The full StART group and both working groups meet every two months. Commercial Aviation Coordinating Commission httos://wsdot.wa.gov/,iviation/commission/home,htm UW Ultra -Fine Particle Research htt s: deohs.washin ton.edu characterization -urban -nano articles httos.Hdeohs.washington.edu/mov-up Federal Delegation's advocacy on behalf of our region httos://adamsmith-house.gov/airplane-noise Results of the Commerce Department Study on Sea-Tac Airport impacts htt s: www.commerce.wa. ov servin -communities rowth-mana ement rowth-mana ement-to ics sea-tac- airport-impact-stud Deliberations of the Commercial Aviation Coordinating Commission htt s: wsdot.wa. ov travel aviation commercial-aviation-coordinatin -commission -95r aft. - Task Force Members David Berger William Brougin Chris 'Hall 8�-itt 0h lig Task Force Staff CITY OF Senior Poiicv, d,�js:or . Federal Way 0-ty of Federal VVay � ayo('s Offi.,�2 Centered on Opportunity I. INTRODUCTION AND ACKNOWLEDGMENTS In March 2017, City of Federal Way Mayor Jim Ferrell appointed a group of local residents to his Quiet and Healthy Skies Task Force. They were asked to provide the Mayor and City Council with some guidance on the complicated and intersecting issues, (including the environment, safety, noise, and health), surrounding increased air travel, the proposed expansion of Sea-Tac International Airport, and other changes that are occurring or are about to occur with respect to our air traffic system. Mayor Ferrell asked the Task Force to help him and the Council determine what is happening, how our community is feeling, what other municipalities in the area are doing, and finally what the City of Federal Way should do, particularly in interactions with Port of Seattle (POS) and Federal Aviation Administration (FAA) officials. The Task Force met monthly throughout 2017. In addition, Task Force members have put in dozens or even hundreds of hours on this issue outside of formal meetings in both 2017 and 2018. This report contains the findings, conclusions, and recommendations of the Task Force after the last year -and -a -half engaged in this important issue. The Task Force would like to acknowledge the contributions of former Task Force members Robert Blix, Lyn Coring, Michael Kun, Keith Livingston, Ray Miryekta, Doug Painchaud, John Resing, Melinda Robinson, and Kristin Yodock, Ph.D. They have not endorsed or approved this report. II. EXECUTIVE SUMMARY The substantive portions of this report are contained in Sections III through VII. Section III examines noise impacts from Sea-Tac International Airport (Sea-Tac) flights on Federal Way, as well as potential abatements and mitigations. This examination includes: Subsection a: History of Sea-Tac's third runway from the inception of that project in the 1990s to the third runway's opening in 2008 and: o Resulting six -fold increase in "Northflow" landings (i.e. those that go over Federal Way) between 2011 and 2017 o Lack of any mitigation for increased noise being paid for Federal Way residents as recommended in a 1997 state -funded study ■ Subsection b: Increased aircraft operations (takeoffs or landings) from 317,186 in 2013 to 412,170 in 2016 ■ Subsection c: Illustration of how Federal Way is particularly impacted • Subsection d: Data concerning increasing complaints about aircraft noise from Federal Way residents Subsection e: Projections concerning continued growth in air cargo, with the Port of Seattle having a stated goal of tripling air cargo and marketing its 24-hour, no -curfew airport access Subsection f: Projections concerning airport expansion, with the Port of Seattle looking to double its international flights Subsection g: Ways that noise impacts in Federal Way could be abated, including: c Sub -subsection is Changing glide slopes: • For Runway 34R, approaches to which go over Federal Way, from the current 2.75 degrees to the international standard three -degree glide path. ■ For all runways, potentially beyond the standard three -degree glide path. o Sub -subsection ii: Changing flight tracks so that they no go out of their way over residential areas to the south of the airport, such as in Federal Way o Sub -subsection iii: Changing flight schedules to minimize traffic between 10:00 PM to 6:00 AM or at least the Port's ceasing to market the 24-hour availability of Sea-Tac to large and noisy cargo operations Subsection h: An analysis of how Federal Way residents are disproportionately harmed by airport activity, including: o Available data concerning the economic benefits of Sea-Tac to Federal Way and other nearby communities o An acknowledgment of the current lack of good data concerning the harms suffered by Federal Way residents due to airport activity o A re-examination of the 1997 state -funded study, which concluded that • Federal Way would require mitigation for sound abatement insulation and avigation easements in the amount of $148,000,000 ($232,000,000 in 2018 dollars), which was never paid • Communities closer to the airport (such as Federal Way) experience a decline in property values o An acknowledgment that Federal Way residents are excluded from Sea-Tac's mitigation zone, within which residents of neighborhoods to the north have received $400 million in noise insulation and other mitigation benefits o Acknowledgments that • An inordinate amount of air traffic is brought over Federal Way • Flight paths over Federal Way go over more people than necessary and are often on a lower than standard glide path Subsection is A discussion of the DNL metric, which the FAA uses to determine noise exposure levels, including: o Sub -subsection is Meaning of DNL 4 o Sub -subsection ii: Explanation why DNL as a measure of noise annoyance to people is fundamentally flawed, despite the FAA's insistence that it is a valid metric o Sub -subsection iii: Discussion of noise as a health issue, in addition to annoyance, and the failure of the DNL metric to take that into consideration Subsection j: A discussion of whether the City of Federal Way should invest in portable noise monitors: o They would confirm the real sound levels at different locations and thus give better insight as to the real impacts within neighborhoods. o But current FAA rules and regulations do not allow readings from noise monitors to be used to determine the noise contours. The regulations only allow the FAA's qualified tool that uses modeling. • Subsection k: Recommendations, including: o Support for proposed legislation sponsored by Congressman Adam Smith that would expand the definition of aviation -impacted communities and require the FAA to work with those communities on their concerns with aircraft impacts o Support for efforts by Congressman Smith to ensure that the FAA quickly completes its evaluation of the DNL and alternative metrics o Engagement with newly -authorized FAA community engagement staff and insistence that alternatives to DNL be examined o Lobbying to change glide slopes and flight paths o Making the case for the third runway only to be used for inclement weather o Purchasing a portable noise monitor Section IVa examines the dramatic increase in both cargo and passenger flights at Sea- Tac, including a 10.2 percent increase in cargo tonnage in 2016, another 16.34 percent increase in 2017, and (to June 27, 2018) another 5.1 percent increase in 2018. These dramatic increases have led to increasing complaints, particularly with respect to certain middle -of -the -night international cargo flights. While Port staff has indicated that the airport director has asked the airline if it can voluntarily look at an alternative to the middle -of -the -night flight to China that disturbs so many people, it remains a concern that the Port has plans to triple air cargo and that it markets its great availability for cargo, including its 24-hour, no curfew operation. Section IVb analyzes the legal history of efforts by local communities and airport proprietors to place limits on aircraft, while Section IVc concludes that current law does not allow such restrictions unless agreed to by all aircraft operators, which is unlikely, or approved by the FAA after an expensive and time-consuming "Part 161" submission, which would likely be futile since such a submission has been approved only one time since 1991 at a small airport in Florida. Thus, recommendations in Section IVd, while in the long-term include the possibility of pressure on the Port to go through a Part 161 submission if other efforts prove futile, in the short-term involve: 5 • Support for the Port's efforts and pressure on the Port to intensify those efforts to get voluntary compliance from the most egregious offenders with respect to cargo flights during late -night hours ■ Pressure on the Port to see if some cargo flights could be moved to other airports if feasible • Pressure on the Port to cease affirmatively marketing its 24-hour availability for cargo aircraft Section V covers other health impacts of increased air traffic, including respiratory issues from airplane pollution in general in Subsection a and from nitrogen oxides in Subsection b. Subsection c covers the emerging area of ultra -fine particles (UFPs), their relationship to air traffic, and their effects on health. This subsection discusses a currently ongoing University of Washington study on the level of UFPs in areas impacted by Sea-Tac. It also goes over a similar study in another jurisdiction that found a relationship between UFPs and aircraft emissions. Finally, this subsection goes over studies that have shown health impacts of UFPs and discusses the lack of any official environmental standards with respect to UFPs. Subsection d goes over recommendations, including: • Support for state legislation funding a second phase to the University of Washington study that would study the health effects of UFPs ■ Support for efforts by Congressman Adam Smith to get a federal bill passed that would mandate a federal study on the health effects of UFPs ■ Encouragement for Port of Seattle officials to continue supporting additional research into the relationship between UFPs and aircraft and into the health effects of UFPs ■ Ensuring that scoping on the Sustainable Airport Master Plan (SAMP) includes an examination of UFPs, as well as other emissions/pollution, general health, and quality of life issues. Section VI covers the environmental review process of the Sustainable Airport Master Plan (SAMP). Subsection VIa explains that the SAMP identifies additional airport facilities and airspace needed to accommodate its forecast of "unconstrained" passenger and air cargo demand at Sea-Tac over the next twenty years. The final SAMP projects an increase in annual passengers handled from 46.9 million last year, to 56 million in 2027, and further increasing to 66 million by 2034. Federal Way residents have long expressed quality -of -life concerns about Sea- Tac's overflight impacts. These concerns have been aggravated by the greater than one-third increase in aircraft overflights during just the past three years, by the constant use of the third runway that the Port promised was for use only during inclement weather, and by the likelihood of even greater noise and health impacts as a result of the SAMP projections. Thus, the City of Federal Way must use all means at its disposal to hold the Port to a complete, objective and thorough environmental review of the SAMP, meaning that the Port should be required to include full and meaningful mitigation of noise and health impacts on Federal Way residents from any projects that follow approval of the SAMP. Subsection VIb explains the procedures involved in the Washington State Environmental Policy Act (SEPA) and the National Environmental Policy Act (NEPA). These laws require analysis of a project's potential impacts on human health and the environment, as well as proposed actions or measures to mitigate those impacts. The NEPA and SEPA processes can be integrated. The Port serves as lead agency for SEPA, while the FAA serves as lead agency for NEPA. Subsection VIc goes over the history of Sea-Tac's third runway project. Communities around the airport were heavily opposed. Nevertheless, the Puget Sound Regional Council (PSRC) concluded that future airport capacity needs would best be met by going forward with the third runway, adding passenger facilities at Paine Field, and constructing a new "supplemental airport" in Pierce or Thurston County. The latter effort ended without success. Though a State commission found that the third runway alone would not be adequate to meet future need, it was unable to find feasible alternatives. Despite receiving extensive public comments from local community groups and the Airport Communities Coalition (ACC), which included the City of Federal Way, the Port and FAA concluded that all of its short- and long- term impacts could be fully mitigated through sensitive design and wetlands mitigation. Despite a PSRC-mandated expert panel concluding that the Port "had not shown a [sufficient] reduction in real, on -the -ground noise impacts," the PSRC decided noise impacts were sufficiently mitigated and officially added the third runway project to the federally -mandated Regional Transportation Plan (which qualified it for future federal funding) in July 1996. The next month, the Port authorized final design, permitting, and property acquisition for an 8,500-foot third runway to be located 1,700 feet westerly of the closest of the two existing runways. Subsection VId covers the City of Federal Way's involvement in opposing the third runway. Several City Councilmembers submitted written and oral testimony in the process, commenting that there was "not one word" regarding the adverse impacts of the proposed third runway on Federal Way residents, including additional noise, health impacts, increased traffic congestion, and decline in property values. After approval of the project, the ACC filed suit, resulting in a supplemental process with additional public comments. Ultimately, however, little was accomplished other than additional noise and insulation mitigation for schools in the Highline School District. Most jurisdictions ultimately withdrew from the lawsuit, though the City of Federal Way persisted until dismissal by the Court and ultimate approval of the project. The City of Federal Way spent approximately $100,000 in the failed lawsuit. Subsection VIe goes over lessons learned from the unsuccessful opposition to the third runway, concluding that the City of Federal Way must develop a proactive, non-traditional strategy for successfully engaging the Port and FAA in their decision -making processes in the SAMP. Analyzing the official record from the battle over the third runway provides useful insights for predicting noise, health and other environmental impacts on Federal Way residents that may not be fully and fairly analyzed as related to Federal Way. In the end, though its impacts were analyzed assuming use during inclement weather only, the third runway was environmentally "cleared" without operational restriction. Given increasing passenger demand in the ensuing years and the lack of identified mitigation for the additional noise and health effects from unfettered third runway usage, the City of Federal Way and its residents have learned a painful lesson from this process. 7 Subsection VIf goes over the proposed SAMP itself and potential problems already noticeable such as: ■ An apparently underestimated growth forecast that would result in under -analyzed environmental impacts • A statement that Sea-Tac currently meets federal, state and regional air quality standards for "fine" particulates, despite aircraft engines currently pumping 13 tons of such particulates into the air each year • Failure to mention the currently underway state -funded University of Washington study on Ultra -Fine Particulates (UFPs) • Reference only to noise impact mitigation defined by the DNL metric • Failure to analyze twenty specific airport expansion and redevelopment improvement projects contained in the SAMP's long-term vision (to 2034) that are in addition to the near -term projects (to 2027), potentially violating SEPA's "phased review" prohibition. Subsection VIg contains specific policy recommendations, including: 16 Closely monitoring, and advocating for Federal Way's interests, in connection with the activities and recommendations of the Port Commission's newly formed Regional Airport Capacity/SAMP Committee, including encouragement of and support for the current Port Commission's prospective efforts to explore alternative airport locations in the region and state. Supporting, closely monitoring and advocating for Federal Way's interests during and after the Puget Sound Regional Council's (PSRC's) Central Puget Sound Regional Aviation Baseline Study, which will analyze the potential capacity of regional airspace and airports in King, Kitsap, Pierce, and Snohomish counties to meet future air travel and cargo demand generated by those counties. • Supporting the siting of a new regional airport once the latter study is completed. • Actively supporting State Rep. Mike Pellicciotti's plan to reintroduce an aircraft noise abatement bill amending RCW 53.54.020 and .030 so that the geographic area within which the Port is authorized to operate an airport noise abatement program will include Federal Way. Engaging the technical and legal expertise needed for analysis and response to the forthcoming SAMP environmental review process, either by the City of Federal Way's independent efforts or possibly by joining the other four airport -impacted cities that plan to collectively engage, if their engaged consultants have the proper technical and legal expertise. ■ Supporting the State of Washington study of current Sea-Tac Airport impacts, including by contributing a share of the funding. 91