02-22-2022 FEDRAC PacketCOMMITTEE MEMBERS CITY STAFF
HOANG TRAN, CHAIR STEVE GROOM, FINANCE DIRECTOR
JACK DOVEY, MEMBER SHERRI NELSON ADMINISTRATIVE ASSISTANT II
ERICA NORTON, MEMBER (253) 835-2527
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRAC]
NOTICE: THE FEBRUARY 22, 2022 MEETING WILL BE HELD REMOTELY THROUGH ZOOM. THE MAYOR AND COUNCIL ENCOURAGE USE OF THE FOLLOWING WAYS TO
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TUESDAY – FEBRUARY 22, 2022 @ 5:00 P.M. ZOOM MEETING
AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMITTEE BUSINESS
4. OTHER
5. FUTURE AGENDA ITEMS: THE NEXT FEDRAC MEETING WILL BE MARCH 22, 2022 @ 5:00PM.
TOPIC TITLE/DESCRIPTION PAGE # PRESENTER ACTION OR
DISCUSSION
A. APPROVAL OF SUMMARY MINUTES – JANUARY 25,2022 3 S. NELSON ACTION
2/22 COMMITTEE
B. Request for Proposals – City of Federal Way Broadband
Planning Study 7 T. Johnson ACTION
03/01 – COUNCIL CONSENT
C. Bid Acceptance RFB 21-012 and Fund Project with ARPA
Allocation 23 J. Hutton Action
03/01 – COUNCIL CONSENT
D. Purchase of Endpoint Security Software 85 T. Fichtner ACTION
03/01 – COUNCIL CONSENT
E. Purchase of Snow & Ice Equipment 87 EJ. Walsh ACTION
03/01 – COUNCIL CONSENT
E. AP VOUCHERS 01/16/2022 – 02/15/2022 & PAYROLL VOUCHERS
01/01/2022 - 01/31/2022 91 C. DONNELLY ACTION
03/01 – COUNCIL CONSENT
F. MONTHLY FINANCIAL REPORT – DECEMBER 2021 133 S. GROOM ACTION
03/01 – COUNCIL CONSENT
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City Council
Finance / Economic Development / Regional Affairs Committee
Tuesday, January 25, 2022 5:00 p.m. Federal Way City Hall – Zoom Meeting
SUMMARY MINUTES
CALL TO ORDER: Councilmember Dovey called the meeting to order at 5:02 (due to video and brief
intermittent audio connectivity issues, Committee Chair Tran requested Councilmember Dovey lead the
meeting)
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Dovey and Councilmember Norton.
COUNCIL MEMBERS IN ATTENDANCE: Deputy Mayor Honda, Council President Kochmar and
Councilmember Jack Walsh.
STAFF MEMBERS IN ATTENDANCE: Finance Director Steve Groom; Deputy Finance Director Chase
Donnelly; City Attorney Ryan Call; Parks Director John Hutton; Community Relations Liaison Autumn
Gressett; IT Director Thomas Fichtner; Community Center Manager Leif Ellsworth; Municipal Court
Judge David Larson; Community Development Director Brian Davis; General Manager PAEC Brian
Hoffman; Civilian Operations Manager Diane Shines; Economic Development Director Tim Johnson;
Finance Administrative Assistant Sherri Nelson.
PUBLIC COMMENT: No Public Comment
A. Approval of Summary Minutes – November 23, 2021 Meeting
Motion to approve the minutes as written from November 23, 2022.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
B. Procurement of OCourt Software: Presented by Municipal Court Judge David Larson
Municipal Court Judge David Larson requested the acquisition of software and equipment essential
for court operations along with approval to apply for grant, financed out of the existing adopted
General Fund budget.
Motion to forward the proposed procurement of OCourt software to the February 1, 2022 consent
agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
C. Resolution: Amending City Council Rules of Procedure: Presented by City Attorney Ryan Call
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City Attorney Ryan Call proposed the change to Council Rules of Procedure to replace the term
“citizen” with the term “public” or “member of public” and to alter public comment rules to direct
the City Clerk to attach written public comments to the official record instead of reading them aloud.
Motion to forward proposed resolutions to the February 1, 2022 business agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
D. Steel Lake Maintenance Facility Fencing Quote Acceptance: Presented by Community Relations
Liaison Autumn Gressett.
Community Relations Liaison Gressett presented accepting the bid from Commercial Fence Corporation
for the Steel Lake Maintenance Facility Fencing project and authorize staff to execute the contract.
Motion to forward the bid acceptance and authorization to execute the contract for the Steel Lake
Maintenance Fencing project to the February 1, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
E. Request for Proposals – Dumas Bay Centre Catering Services: Presented by Parks Director John
Hutton.
Parks Director John Hutton presented request for proposals for the Dumas Bay Centre Catering Services
providing catering services by client or Dumas Bay Centre management.
Motion to forward authorization to request proposals for Dumas Bay Centre Catering services to the
February 1, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
F. Purchase of Police Vehicle Laptops: Presented by IT Director Thomas Fichtner.
IT Director Thomas Fichtner presented request for approval of (28) twenty-eight Getac Laptops for
police patrol vehicles and associated equipment.
Motion to forward the proposed purchase of 28 Getac laptops for the February 1, 2022 consent agenda
for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
G. Purchase of Portable Handheld Radios: Presented by IT Director Thomas Fichtner.
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IT Director Thomas Fichtner presented proposed request for approval of (43) forty-three Motorola
portable handheld police radios.
Motion to forward the proposed purchase of 43 Motorola police portable, handheld radios to the
February 1, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
H. Purchase of Cradle Points: Presented by IT Director Thomas Fichtner.
IT Director Thomas Fichtner presented proposed request for purchase of (28) twenty-eight mobile
cradlepoints, routers for police vehicles.
Motion to forward the proposed purchase of 28 cradlepoints to the February 1, 2022 consent agenda
for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
I. 2021 SBDC Small Business Development Center Annual Report: Presented by Economic
Development Director Tim Johnson and Director Business Development for Highline College Rich
Shockley.
Economic Development Director Tim Johnson and Director Business Development for Highline College
Rich Shockley presented the 2021 SBDC Small Business Development Center Annual Report .
J. AP Vouchers 11/16/2021 – 12/15/2021 & Payroll Vouchers 11/01/2021 – 11/30/2021: Presented
by Deputy Finance Director Chase Donnelly
Deputy Finance Director Chase Donnelly presented a summary of the disbursements for the month
of November 2021.
Motion to forward the vouchers to the February 1, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
K. AP Vouchers 12/16/2021 – 01/15/2022 & Payroll Vouchers 12/01/2021 – 12/31/2021: Presented
by Deputy Finance Director Chase Donnelly
Deputy Finance Director Chase Donnelly presented a summary of the disbursements for the month
of December 2021.
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Motion to forward the vouchers to the February 1, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
L. Monthly Financial Report – November 2021: Presented by Deputy Finance Director Chase Donnelly
Deputy Finance Director Chase Donnelly summarized the November 2021 Monthly Financial Report,
providing an update on the financial status of the city with summary and graphical information on
revenues, expenses, cash position and investments.
Motion to forward the February 1, 2022 consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
M. Resolution: 2022 Fee Schedule Amendment: Presented by Deputy Finance Director Chase Donnelly
Deputy Finance Director Chase Donnelly presented upon review of the 2022 fee schedule that was
adopted in December 2021, for fees not previously fully provided for, and to establish fees for
production of public records.
Motion made by Councilmember Norton to forward the proposed resolution to the February 1, 2022
consent agenda for approval.
• Moved: Norton
• Seconded: Dovey
• Passed: 3-0 Unanimously
Other: Councilmember Norton requested staff provide current information on the purchase,
maintenance costs, existing debt and potential use of the city-owned Target property. City Legal,
Finance and Community Development staff will coordinate collection of requested information and
provide to the entire City Council.
NEXT MEETING: February 22, 2022 @ 5:00pm
MEETING ADJOURNED: The meeting was adjourned at 6:31 p.m.
Attest: Approved by Committee:
_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Sherri Nelson, Administrative Assistant II Date
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