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YC Minutes 02-10-2022 CITY OF FEDERAL WAY YOUTH COMMISSION th Thursday, February 10, 2022 Zoom- Virtual Meeting 5:00 p.m. Federal Way Community Center MEETING MINUTES Chair Andy called the meeting to order at 5:04pm Present: Andrew Deo, Ankit Gowda, Niko Manjares Absent: Mary Alison Wood (unexcused) Staff: Kim Ledyard (Community Recreation Coordinator), David Clemons (Customer Service Coordinator), Ashriya Guptar (Administrative Assistant) PUBLIC COMMENT No public comments. APPROVAL OF MINUTES Chair Andy motions to approve the minutes from the last meeting, Commissioner Niko seconds the motion, all commissioners vote in favor to approve. COMMISSION BUSINESS Recruiting New Commissioners Ledyard asks the commissioners to work on recruiting new members. Chair Andy suggests getting the word out through social media. Vice-Chair Ankit brings up talking to teachers and counselors. Chair Andy asks Ledyard to send over the YC flyer we’ve previously used for advertising. Bryan asks how to pitch/ persuade joining the Youth Commission when recruiting. Chair Andy asks about community service hours and Clemons brings up creating community service opportunities within the Youth Commission. Commissioner Niko suggests creating a list of benefits of joining the Commission. Clemons discusses benefits such as college applications, connecting with the city and being involved in the community. FirStep Scholarship Application Draft Vice-Chair Ankit discusses an application outline that he found and talks about questions that he’d like to ask on the application. Chair Andy goes through the previous FirStep Application formatting and suggests doing something similar. He suggests that maybe the Fee Assistance requirement should not be necessary. Clemons explains that the application is meant to help those in need financially. Commissioner Niko asks if Federal Way residency is required for the Fee Reduction Application, Clemons confirms that it is not. Chair Andy asks about distributing the funds and how they should be distributed across quarters. He suggests awarding a different amount according to which program the applicant is signing up for. Ledyard explains that the funds do not need to be used all at once for one program that the participant is trying to sign up for, it can be used little by little for multiple programs/memberships. Vice-Chair Ankit states that the full amount requested by participants on the application does not have to be granted, and that it is not absolute. Chair Andy goes over each question from the previous application and commissioners take turns deciding if they need rewording. The commissioners would like to ask about how applicants help the community or how they contribute to the community instead of asking about role models. The commissioners decide on the question: In what ways have you helped your community th Youth Commission, February 10, 2022 Page 2 (community service, volunteering etc.)? Chair Andy asks about the application approval process and if all of the commissioners should have a say in the approval process. Commissioner Niko would like to discuss it as a group so that they can discuss and make decisions together. Vice Chair Ankit would like to discuss it independently and brings up that it may be easier time wise depending on the amount of applicants. Chair Andy motions to table the discussion about the approval process of the application, Vice-Chair Ankit seconds the motion, all commissioners vote in favor. In Person/Virtual YC Meetings Clemons explains that the commissioners can decide whether they'd like to schedule a time to meet in person at the FWCC. Chair Andy says that virtual meetings would be easier for everyone in terms of travel, expenses and communication. Vice-Chair Ankit and Commissioner Niko are open to both in-person and virtual meetings. Vice- Chair Ankit suggests meeting in -person once a month. Chair Andy asks if the commissioners would like to meet in person on the first Thursday of every month. Each commissioner agrees. Chair Andy votes to approve the new meeting format, Vice-Chair Ankit seconds the motion, all commissioners vote to approve. NEXT MEETING/ AGENDA ITEMS The next regular meeting is scheduled for Thursday, February 24th Discussion Topics for next meeting: -Recruiting new commissioners -Ideas and methods -Firstep application -Advertising -Workplan Discussion -Raffle ADJOURNMENT Chair Andy ended the meeting at 5:39pm