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03-07-2022 LUTC PacketCity of Federal Way City Council Land Use & Transportation Committee March 7, 2022 City Hall 5:00 p.m. Zoom Meeting Notice: Pursuant to Governor Inslee's Proclamation 20-28 the Mayor and Council encourage you use one of the following ways to participate in the meeting remotely if you are unable to attend in person: a Click Here to Watch Online Live Streaming Video of the Meeting Listen to the live meeting: (888) 788-0099 or 253-215-8782 Meeting ID: 809 975 640 C } Sign -Up* here to give citizen comment during the meeting (via calling -in) 0 Click Here to submit written comments to the LUTC ® Watch from the Zoom mobile app with meeting: 809 975 640 and passcode: 595617 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS Topic Title/Description MEETING AGENDA Presenter(s) Page Action Council Date or Info A. Approval of Minutes February 7, 2021 2 N/A B. NTS Program Project — 30th Ave SW (SW 312th Kennedy 7 Action 3/15/22 PI to SW 320th St) Consent C. NPDES Annual Report and Stormwater Ancelet 12 Action 3/15/22 Management Program (SWMP) Plan Update Consent D. Transportation Grant Funding Applications Winkler 63 Action 3/15/22 Consent E. Project Update on Sound Transit Projects in Medlen 66 Info Only N/A Federal Way F. Quarterly Update on the Periodic Update to the Skadsen 68 Info Only N/A Comprehensive Plan 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be April 4, 2022 at 5:00 p.m. 6. ADJOURNMENT Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Jack Walsh, Member Sara Gilchrist Administrative Assistant II Hoang Tran, Member (253) 835-2700 February 7, 2022 5:00 P.M. City of Federal Way City Council Land Use & Transportation Committee MEETING SUMMARY City Hall Council Chambers Committee Members in Attendance: Committee Chair Jack Dovey, Council Member Jack Walsh, and Council Member Hoang Tran Other Councilmembers in Attendance: Deputy Mayor Susan Honda, Council Member Erica Norton, Council Member Lydia Assefa-Dawson. Staff in Attendance: Public Works Director El Walsh, Public Works Deputy Director Desiree Winkler, City Traffic Engineer Rick Perez, Capital Engineer John Cole, Capital Engineer Jeff Huynh, Senior Capital Engineer Kent Smith, Associate Planner Natalie Kamieniecki, Sound Transit Liaison Ryan Medlen, Community Development Director Brian Davis, Planning Manager Keith Niven, Engineering Manager Christine Mullen, City Attorney Kent van Alstyne, Policy Advisor Bill Vadino, and Administrative Assistant II Sara Gilchrist. Citizens Presenting: 1. CALL TO ORDER: 5:00 PM 2. PUBLIC COMMENT: Three public comments submitted. 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: December 6, 2021 Committee approved the December 6, 2021 LUTC minutes as presented. • Moved: Walsh • Seconded: Tran • Passed: 3-0 unanimously B. Selection Process: 2022 Amendments to the Comprehensive Plan Associate Planner Natalie Kamieniecki presented the Comprehensive Plan Amendments, including reasons for the request. Questions and discussion followed, with input provided by the City Traffic Engineer Rick Perez, Public Works Director El Walsh, and Community Development Director Brian Davis. Committee forwarded Option #1 (Approval of placement on final docket.) to the February 15, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously Committee Members City Staff Jack Dovey, Chair EJ Walsh, P.E., Public Works Director Hoang V. Tran, Member Sara Gilchrist Administrative Assistant11 Jack Walsh, Member (253) 835-1706 C. Authorization to Apply for Conservation Futures Tax Levy (CFT) Grant Senior Capital Engineer Kent Smith presented the Authorization to Apply for Conservation Futures Tax Levy Grant, including background information. Questions and discussion followed. Committee forwarded Option #1 (Authorization to submit application.) to the February 15, 2022 Consent Agenda for approval. • Moved: Walsh • Seconded: Tran • Passed: 3-0 unanimously D. 2022 Asphalt Overlay Project Approval to Award Capital Engineer John Cole presented the 2022 Asphalt Overlay Project for approval to award, including location details and available funding. Questions and discussion followed, with input provided by El Walsh. Committee forwarded Option #1 (Approval to award.) to the February 15, 2022 Consent Agenda for approval. • Moved: Walsh • Seconded: Tran • Passed: 3-0 unanimously E. 2021 Asphalt Overlay Project — Authorization to Increase Contract Expenditures Capital Engineer John Cole presented the 2021 Asphalt Overlay Project, including the request to increase expenditures. Questions and discussion followed. Committee forwarded Option #1 (Authorization to increase expenditures.) to the February 15, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously F. 2022 Storm Repair Phase 4 Authorization to Bid Capital Engineer John Cole presented the authorization to bid the Storm Repair Phase 4 project, including background information. Questions and discussion followed. Committee forwarded Option #1 (Approval to bid.) to the February 15, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously Committee Members Jack Dovey, Chair Hoang V. Tran, Member Jack Walsh, Member City staff El Walsh, P. E., Public Works Director Sara Gilchrist, Administrative Assistant II (253) 835 2706 G. 2020 Storm Repair Phase 3 — Project Acceptance Capital Engineer John Cole presented the 2020 Storm Repair Phase 3 Project, including background information. Questions and discussion followed. Committee forwarded Option #1 (Authorization of final acceptance.) to the February 15, 2022 Consent Agenda for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously H. Fiber Loop Project — 30% Presentation Capital Engineer John Cole presented the Fiber Optic Loop Project, including details on the available funding. Questions and discussion followed. Committee forwarded Option #1 (Authorization to proceed.) to the February 15, 2022 Council Meeting for approval. • Moved: Walsh • Seconded: Tran • Passed: 3-0 unanimously 2021 Pavement Repair Project — Final Acceptance Capital Engineer Jeff Huynh presented the 2021 Pavement Repair Project, including details on the project costs. Questions and discussion followed. Committee forwarded Option #1 (Authorization to complete.) to the February 15, 2022 Council Meeting for approval. • Moved: Tran • Seconded: Walsh • Passed: 3-0 unanimously J. 2020-2021 Neighborhood Traffic Safety (NTS) Program — Contract Increase Capital Engineer Jeff Huynh presented the Neighborhood Traffic Safety Program, including details on the available funding. Questions and discussion followed. Committee forwarded Option #1 (Authorization to increase funding.) to the February 15, 2022 Council Meeting for approval. • Moved: Walsh • Seconded: Tran • Passed: 3-0 unanimously Committee Members Jack Dovey, Chair Hoang V. Tran, Member Jack Walsh, Member City Staff E7 Walsh, P. E., Ptjblic Works Director Sara Gilchrist, Administrative Assistant II (253) 835-2706 K. WSDOT Operations and Maintenance Agreement for Adaptive Traffic Control System City Traffic Engineer Rick Perez presented the Operations and Maintenance Agreement for the Adaptive Traffic Control System, including the financial impacts. Questions and discussion followed. Committee forwarded Option #1 (Approval of proposed agreement.) to the February 15, 2022 Council Meeting for approval. ■ Moved: Tran e Seconded: Walsh • Passed: 3-0 unanimously L. Transportation Grants Funding Applications City Traffic Engineer Rick Perez presented the Grant Funding Applications for the City Safety Program, including funding details. Questions and discussion followed. Committee forwarded Option #1 (Approval grant applications.) to the February 15, 2022 Council Meeting for approval. Moved: Walsh o Seconded: Tran ■ Passed: 3-0 unanimously M. Contract Increase for Concrete Beveling Services — Trip Hazard Removal Contract Deputy Public Works Director Desiree Winkler presented the request for contract increase for the Trip Hazard Removal Contract, including background information. Questions and discussion followed. Committee forwarded Option #1 (Approval of increase.) to the February 15, 2022 Council Meeting for approval. ■ Moved: Tran ■ Seconded: Walsh ■ Passed: 3-0 unanimously N. Project Update on Sound Transit Projects in Federal Way Sound Transit Liaison Ryan Medlen reported on current activities regarding Sound Transit projects, including details on the alternative sites for the 356t' St site. Questions and discussion followed. 0. Airport Noise and Issues Update Policy Advisor Bill Vadino reported on Airport Noise and Health Issues, including task force findings. Questions and discussion followed. 4. OTHER: Deputy Mayor Susan Honda had questions for staff about the legislative action in regards to the missing middle-class housing around transit stops, and requesting updates. 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held March 7, 2022 at 5:00 p.m. in City Hall Council Chambers (or Zoom meeting, per State Guidance). 6. ADJOURNMENT: The meeting was adjourned at 7:43 p.m. Committee Members Jack Dovey, Chair Hoang V. Tran, Member Jack Walsh, Member City staff EJ Walsh, P. E., Public Works Director Sara Gilchn::s� Administrative Assistant II (253) 835-2706 Attest: sary Grlchi-& Sara Gilchrist, Administrative Assistant II Committee Members Jack Dovey, Chair Hoang V. Tran, Member Jack Walsh, Member Approved by Committee: 03/02/22 Date City staff EJ Walsh, P.E., Public Works Director Sara Gilchrist, A aministra dve Assistant H (253) 835-2706 COUNCIL MEETING DATE: ITEM #: B CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: NTS PROGRAM PROJECT: 30TH AVE SW (SW 312TH PL TO SW 320TH ST) POLICY QUESTION: Should the Council authorize the installation of five (5) speed bumps on 30`h Ave SW between SW 3111 St and SW 320' St and one (1) traffic circle at the intersection of 30`h Ave SW and SW 314' St with the implementation phased over multiple years as funding allows? COMMITTEE: MEETING DATE: CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jason -- _._...... _ _._...Km-e_n-ned- __._.-_..m... DEPT: Public Works ner Attachments: 1. Staff Report Memo 2. Map of Proposed Option 1 Options Considered: 1. Approve the proposed installation of five (5) speed humps on 301h Ave SW between SW 311te St and SW 32011 St and a traffic circle at the intersection of 301h Ave SW and SW 3141h St with implementation phased over multiple years as funding allows. 2. Do not approve proposed installation of five (5) speed humps on 30th Ave SW between SW 3111h St and SW 320" St and a AveW and SW 314th Stand. provide direction to traffic circle at the intersection of 30'h e .__ _ _„ o staff. _.. ,_,......,.. - 3. MAYOR'S RECOMMENDATION: Option 1. Installation of five (5) speed humps on 30" Ave SW between SW 3111h St and SW 320" St and a traffic circle at the intersection of 30th Ave SW and SW 314th St with implementation phased over muitiale years asfundinz alJo►v . MAYOR APPROVAL: DIRECTOR APPROVAL:" -3-3 7. �r initial/Date COMMITTEE RECOMMENDATION: I move to forward the proposed Option 1, installation offive (5) speed humps on 30th Ave SW between SW 311 th St and SW 320th St and a traffic circle at the intersection of 30th Ave SW and SW 314th St, with implementation phased over multiple years as funding allows, to the March 15, 2022, consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed Option 1, installation of five (5) speed humps on 301h Ave SW between SW 311 th St and SW 320th St and a traffic circle at the intersection of 30th Ave SW and SW 3141h St, with implementation phased over multiple years as funding allows. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 1/2022 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 7, 2022 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor 01tj FROM: EJ Walsh, P.E., Public Works Director Jason Kennedy, Senior Traffic Engineer SUBJECT: NTS Program Project: 30th Ave SW (S 12th PI to SW 320th St) Financial Impacts: This project is part of the Neighborhood Traffic Safety (NTS) Program. In accordance with the approved budget this project is funded by the Streets Fund. Upon completion of this project, ongoing costs associated with operations and maintenance will be performed and funded through Streets and Traffic Division maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted as required during the budget process. The currently allocated NTS budget is $50,000 per year with $20,000 designated specifically for school NTS and/or school safety related improvements. Currently, one (1) NTS project is programmed to be constructed in 2022, with an estimated cost of $15,000, leaving a NTS budget balance of around $35,000 for 2022. The total estimated cost of the proposed project at 301 Ave SW between SW 312' PI and SW 320' St is approximately $40,000 which exceeds the $15,000 per neighborhood per year budget limitation policy guideline and would put the NTS program over -budget by—$5,000. 13ackaround Information: Residents along 30' Ave SW submitted a petition on July 29, 2021, requesting traffic calming devices to control vehicle speeds along 30t' Ave SW between SW 312' PI and SW 3201 St. 301 Ave SW is classified as a Minor Collector with a posted speed limit of 25 mph. Traffic studies were conducted in August of 2021, and the results are as follows: 85% Daily Park or # of 5 yr. # of 5 yr. Total Street Speed Traffic School Collisions Injury/Fatal (mph) CllisionsScore Collisions 30th Ave SW n/o SW 319th St 35.8 1,774 No 0 0 - Minor Collector Street, 25 mph) 30th Ave SW s/o SW 312'h PI Minor Collector Street, 25m h) 30.4 922 Yes 0 0 - Points Scored 3.0 0.5 0.5 0 0 4.0 Based on the current adopted NTS installation criteria (per table below), the petition scored 4.0 total severity points. This meets the minimum 3.0 severity points to qualify for the installation of traffic calming devices. Rev. 6/2020 March 7, 2022 Land Use and Transportation Committee Twin Lakes `21 NTS — 301' Ave SW (SW 3121' PI to SW 320t' St) Page 2 Minor Collector Street NTS Criteria Point Scale 85th Percentile Speed Average Daily Traffic (ADT) Location School/Park 5-Year Collision History Total Injury Fatal 0 0 - 25 0 - 1,000 No 1 - - 0.5 26 - 27 11001 —1,800 Yes 2 - - 1 28 - 29 1,801 —2,600 - 3 1 - 1.5 30 - 31 2,601 — 3,400 - 4 - - 2 32 - 33 3,401 — 4,200 - 5 2 1 2.5 34 - 35 4,201 — 5,000 - 6 - - 3 36+ 5,001+ - 7+ 3+ 2+ Data 35.8 1774 Yes 0 0 0 A neighborhood traffic safety meeting was held virtually via Zoom on November 18, 2021. The 8 resident attendees all generally agreed that reducing speeding along 301 Ave SW, as well as reducing other unsafe driving behavior at the intersection of 301 Ave SW / SW 314' St was a priority. Several attendees also expressed safety concerns related to feeling unsafe walking along 301 Ave SW and crossing the street at various places. Although all options and traffic calming tools were considered, Speed Humps and Traffic Circles were the most popular option. Proposal: Based on these concerns, Option 1 (below) was developed to slow vehicles and discourage other unsafe driving behavior along 30' Ave SW between SW 311' St and SW 320' St. With the reduced vehicle speeds provided by the speed humps and traffic circle, the safety of the neighborhood should be greatly improved for motorists, cyclists, and pedestrians. Option I —Five (5) Speed Humps and One (1) Traffic Circle (Phased Implementation Over Multiple Years) This option would install a total of five (5) speed humps and one (1) traffic circle on 301 Ave SW as shown on the attached figure. The speed humps are spaced as evenly apart as possible and will avoid directly impacting driveways and mailbox delivery. The humps will be located near the following addresses or locations: • 31108 30' Ave SW ■ 31140 30' Ave SW • South of SW 315' St ■ North of SW 317' St • North of SW 319' St The traffic circle would replace the all -way stop control at the intersection of 30' Ave SW and SW 314' St. Option 2 — No Action This option would not build any traffic calming devices and the street(s) would remain in its current condition. March 7, 2022 Land Use and Transportation Committee Twin Lakes `21 NTS — 30'h Ave SW (SW 312" P1 to SW 320'h St) Page 3 Advisory Ballot In accordance with established NTS policies, City staff sent a total of 216 ballots to residential occupants within 600 feet (measured along the road centerline) of the proposed traffic calming device locations. The table below summarizes the complete ballot results for the 64 ballots received (30% return rate): 2021 Twin Lakes NTS Ballot Results 30th Ave SW (SW 312th Pl to SW 320th St) Option Description Total Percent 1 Five (5) Speed Humps and One (1) Traffic Circle 44 69% 2 No Action 20 31 % 64 The Traffic Division staff proposal is in accordance with the balloting results, NTS policy limits, and residents' priorities and therefore is recommending Option 1. The proposed packaged should be effective in reducing vehicle speeds, and improving vehicular and pedestrian safety. However, there may be some negative impacts to the neighborhood including inconvenience and perhaps a slight increase in emergency response time. cc: Project File Day File encl: Map of Option 1 11 =9 0 CL 0 0 n m 4 ... ..... COUNCIL MEETING DATE: March 15, 2022 ITEM #: G CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: NPDES ANNUAL REPORT AND STORMWATER MANAGEMENT PROGRAM (SWMP) PLAN UPDATE POLICY QUESTION: Should Council approve the 2022 Annual Report and SWMP Plan documents and authorize the Public Works Director to submit these documents to the Department of Ecology by March 31, 2022 to satisfy the City's NPDES Permit obligations? COMMITTEE: LAND USE AND TRANSPORTATION COMMITTEE MEETING DATE: March 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Emile Ancelet eA DEPT: Public Works Environmental Services Attachments: 1. Staff Report 2.2022 Annual Report and Stormwater Management Program (SWMP) Plan Update Options Considered: 1. Approve the proposed 2022 Annual Report and SWMP Plan documents and authorize the Public Works Director to submit these documents to the Department of Ecology by the March 31, 2022 deadline to satisfy the City's NPDES Permit obligations. 2. Do not approve the proposed 2022 Annual Report and SWMP Plan documents and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROV DIRECTOR APPROVAL: Initial/Date yva COMMITTEE RECOMMENDATION: I move to forward Option I to the March 15, 2022 City Council consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to approve the 2022 Annual Report and SWMP Plan documents and authorize the Public Works Director to submit these documents to the Department of Ecology by March 31, 2022 to satisfy the City's NPDES Permit obligations. " BELOW TO BE COMPLETED BYCITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 17, 2022 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director Emile Ancelet, Surface Water Program Supervisor - CA SUBJECT: NPDES Annual Report and Stormwater Management Program (SWMP) Plan Update Financial Impacts: Submittal of the National Pollutant Discharge Elimination System (NPDES) Annual Report and Stormwater Management Program (SWMP) Plan update is required by the City's NPDES Western Washington Phase II Municipal Stormwater Permit and will have no direct financial impacts. Back2round Information: The National Pollutant Discharge Elimination System (NPDES) is a federal permit that regulates stormwater and wastewater discharges to waters of the United States, pursuant to the Clean Water Act. The EPA may grant permitting authority to states, and in Washington that regulatory authority resides with the Washington State Department of Ecology (Ecology). The current NPDES Western Washington Phase 11 Municipal Stormwater Permit (Permit) was issued by Ecology on July 1, 2019 and went into effect on August 1, 2019. The Permit requires that all affected municipalities create and implement a Stormwater Management Program (SWMP) Plan that addresses and directs the following nine Permit components: 1) Stormwater Planning 2) Public Education and Outreach 3) Public Involvement and Participation 4) MS4 Mapping and Documentation 5) Illicit Discharge Detection and Elimination 6) Controlling Runoff from New Development, Redevelopment, and Construction Sites 7) Operations and Maintenance 8) Source Control Program for Existing Development 9) Monitoring In addition to the SWMP Plan, Permit Section S9 "Reporting Requirements" also requires the City to submit an Annual Report intended to update Ecology on the status of the City's compliance with Permit requirements. Annual Reports must be submitted to Ecology on or before March 31 st of each year. Rev. 7/18 In an effort to determine the best methods for meeting Permit requirements, City staff engages with Ecology and several regional forums on a consistent basis. City staff prepared the following documents (attached) to meet the 2022 Annual Report and S WMP Plan update requirements specified in the Permit: • 2022 Annual Report • Stormwater Management Program (SWMP) Plan Update Rev 7/18 2022 NPDESAnnual Report City of Federal Way 2022 Annual Report Questions for the Western Washington Phase II Municipal Stormwater Permit The NPDES Western Washington Phase II Municipal Stormwater Permit (Permit) requires all Permittees to submit annual reports describing the progress of their Permit implementation activities. Annual reports cover the previous calendar year's activities, unless otherwise specified, and must be signed by the responsible official and submitted to Ecology by March 31 each year. The Annual Report consists of 94 questions and requires the preparation of several supporting documents. The Annual Report must be submitted online through Ecology's WQWebPortal service. Number Permit Y or N Section Question Reporting Requirements and Stormwater Management Program (SWMP) 1 S9.D.6 2 S5.A.2 3 1 S5.A.3 N/A Attachment 1 Y 4 I S5.A.5. b Y 4a I S5.A.5.b Attachment 2 Attach a copy of any annexations, incorporations, or boundary changes resulting in an increase or decrease in the Permittee's geographic area of permit coverage. Attach updated annual Stormwater Management Program Plan (SWMP Plan). Implemented an ongoing program to gather, track, and maintain information per S5.A.3, including costs or estimated costs of implementing the SWMP. Coordinated among departments within the jurisdiction to eliminate barriers to permit compliance. Attach a written description of internal coordination mechanisms. (Required by March 31, 2021) Stormwater Planning Have you convened an interdisciplinary team to 5 S5.C.1.a Y inform and assist in the development, progress, and influence of the stormwater planning program? (Required by August 1, 2020) *Questions 6 —14 are required by March 31, 2021 & January 1, 2023. City Comprehensive Plans, Capital Improvement Project Plans, City Center Action S5.C.1.b.i Plans, Transportation (a) and (b) Improvement Program, Shoreline Management Program Updates, and Critical Areas Code updates List the relevant land use planning efforts that have taken place in your jurisdiction during the previous Permit Cycle, 2013-2019 (land use plans that are used to accommodate growth, stormwater management, or transportation). Page 1 of 14 2022 NPDES Annual Report City of Federal Way Current/Future List of stormwater capital projects (currently in projects: Redondo Creek or slated for future design and construction) Culvert Replacement, Cold that resulted from this planning. Creek Culvert Replacements and Channel Stabilizations, S 356th St Culvert Replacement, CCTV Inspection and Assessment Program, 2022 Annual Pipe Rehabilitation Program, Pacific Highway S5.C.1.b.i Non -Motorized Trail, Lakota 7 (a) and (b) SRTS Project, SW Dash Point Rd & 47th Ave SW Roundabout, Pac Hwy & S 373rd St Roundabout, SW 344th St and 27th Ave SW Roundabout Recently Completed Projects: S Dash Point Rd Sidewalk Gap, 2020 Annual Pipe Rehabilitation, and 2021 Annual Pipe Rehabilitation _ Describe the watershed protection measures Encouragement towards utilizing LID; areas within associated with stormwater management and S5.C.1.b.i shoreline jurisdiction shall land use planning actions that resulted from this 8 (a) and (b) include water pollution planning. control measures and BMPs for stormwater management. Were land acquisitions identified (or are planned S5.C.1.b.i ahead for) that are useful for stormwater 9 (a) and (b) Yes facilities to accommodate growth or to better serve an existing developed area? Flood reduction, water quality If yes, for what purpose? S5.C.1.b.i improvement, social equity, 9a (a) and (b) and strategic assessment management Identified corrective actions, in addition to the min. requirements of the Municipal Stormwater Permits to control or treat municipal stormwater 10 S5.C.l.b.i Y discharges that pollute waters of the State (e.g. (a) and (b) limits to impervious cover added to any zoning districts, regional facility planning, minimization of vegetation loss, etc.)? FWRC 15.05.080 (3)(g) If yes, briefly describe and list relevant plan or 10a S5.C.1. b. i Collection facilities to control code sections, if applicable. (a) and (b) and separate contaminants Page 2 of 14 2022 NPDES Annual Report _ City_ of Federal Way shall be required where stormwater runoff from impervious surfaces would degrade or add to the pollution of recipient waters of adjacent properties. 11 S5.C.1. b. i (a) and (b) Yes City code encourages investment in LID for new transportation and parking facilities to minimize stormwater runoff for S5.C.1.b.i subdivisions, multifamily 11a (a) and (b) residential, and commercial properties. The City developed the Capital Improvement Plan and also adopted the King County Surface Water Design Manual. S5. C.1. b. i 12 (a) and (b) No S5.C.1. b. i 12a No (a) and (b) S5.C.1.b.i 12b (a) and (b) Yes 12c S5.C.1.b.i (a) and (b) No No; however, the City recognizes stormwater runoff 13 S5.C.1.b.i as a major pollutant to the (a) and (b) City's waterways and its negative impact on the watershed as a whole. 14 S5.C.l.b.i N/A (b) Updates to goals and policies related to investment in stormwater management facilities/BMPs? (yes/no) If yes, briefly describe. Does the long-range plan identify location and existing capacity of the stormwater facilities owned or operated by the Permittee and show which of those stormwater facilities have unused capacity? Do these stormwater facility locations impact where housing, or other types of development, are projected to be located or influence the acquisition of land? (if yes, how?) Does the long-range plan identify a lack of facilities and the potential impacts of existing or new development to those areas and receiving waters? Any new proposed locations and capacities of stormwater facilities needed for the timeframe of the plan? Based on the projected population densities and distribution of growth over the planning period, describe how stormwater runoff impacts are forecasted. Does stormwater management information (including water quality) direct where growth is directed? Did you submit a report as describe in S5.C.1.b.i(b)? (Due January 1, 2023) Page 3 of 14 NPDES Annual Report City of Federal Continue to design and implement local development -related codes, rules, standards, or 15 S5.C.1.6 Y other enforceable documents to minimize impervious surfaces, native vegetation loss, and stormwater runoff, where feasible? (Required annually) From the assessment described in S5.C.1.6(a), S5.C.1.c.i did you identify any administrative or regulatory 16 (a) N barriers to implementation of LID Principles or LID BMPs? (Required annually) S5.C.1.c.i If yes, describe the barrier(s) and the measures 16a N/A (a) taken to address them. *Questions 17 —19a are required by March 31, 2022, June 30, 2022 & March 31, 2023, as noted. 17 1 S5.C.1.d.i 17a I S5.C.1.d.i 18 S5.C.1.d.ii (a)-(c) 18a S5.C.1.d.ii (a)-(c) N/A N/A N/A N/A Developed a watershed inventory? (To be submitted by March 31, 2022) Attach watershed inventory. Developed a receiving water prioritization method and process? (Required by June 30, 2022) Attach receiving water priority ranking process. Developed a Stormwater Management Action 19 S5.C.1.d.iii N/A Plan (SMAP) for at least one high priority area? (Required by March 31, 2023) Attach SMAP(s). 19a SS.C.l.d.iii N/A Education and Outreach j Did you choose to adopt one or more elements 20 S5.C.2 Y of a regional program? City of Federal Way Surface If yes, list the elements, and the regional Water Management (SWM) program. staff co -branded education and outreach materials, 20a S5.C.2 Facebook posts, and e- newsletter content with the regional Puget Sound Starts Here campaign. Attach a description of general awareness 21 S5.C.2.a.i Attachment 3 efforts conducted, including your target audiences and subject areas, per S5.C.1.a.i. S5.C.2.a.ii Conducted an evaluation of the effectiveness of 22 (b) Y the ongoing behavior change program and Page 4 of 14 2022 NPDES Annual Report City of Federal_Way 22a 23 23a 24 25 26 26a 27 documented recommendations as outlined in S5.C.2.a.ii(b). (Required by July 1, 2020) S5.C.2.a.ii N/A If not, explain. (b) Developed a behavior change campaign that is S5.C.2.a.ii Y tailored to the community in accordance with (c) S5.C.2.a.ii(c)? (Required by February 1, 2021) S5.C.2.a.ii Attach the strategy and schedule. (c) Attachment 4 S5.C.2.a.ii Began implementing the strategy outlined in (d) Y S5.C.2.a.ii(c). (Required by April 1, 2021) Attach the report developed in accordance with S5.C.2.a.ii(e), which evaluated the changes in understanding and adoption of targeted 55.C.2.a.ii N/A behaviors resulting from the implementation of (e) the strategy and any planned or recommended changes to the program in order to be more effective. (Required by March 31, 2024) Promoted stewardship activities (or partnered S5.C.2.a.iii Y with others) to encourage resident participation. Attach a list of stewardship opportunities 55.C.2.a.iii Attachment 5 promoted. Public Involvement and Participation Opportunities for public participation and comment involving the Stormwater Management Program (SWMP) were available at the Land Use and Transportation Committee and City Council meetings when the SWMP and Annual Report are reviewed. Public comment S5.C.3.a was also encouraged via the City's website, e-newsletter, and Facebook, and the public input meeting about the SWMP was also advertised on these platforms. The City reached out to overburdened communities by translating outreach materials into Spanish (the second most spoken language in Federal Describe the opportunities created for the public, including overburdened communities, to participate in the decision -making processes involving the development, implementation, and updates of the Permittee's SWMP and the SMAP. Page 5 of 14 2022 NPDES Annual Report City of Federal Wa Way) and advertising through Spanish and Korean language news media. Interpreters were also made available upon request for the public input meeting in 2020. *Public involvement for the SMAP will occur in 2022 as it is being developed by the City. Posted the updated SWMP Plan and latest 28 S5.C.3.b Y annual report on your website no later than May 31 of each year? https://www.cityoffederalway List the website address. 28b S5.C.3.b com/node/4946 MS4 Mapping and Documentation 29 S5.C.3.a. i - vii 30 S5.C.4.b.i 30a I S5.C.4.b.i 31 32 33 Y Y Attachment 6 S5.C.4.b.ii I N/A S5.C.4.c Maintained a map of the MS4 including the requirements listed in S5.C.4.a.i.-vii? Started mapping outfall size and material in accordance with S5.C.4.b.i? (Required to start by January 1, 2020) Attach a spreadsheet that lists the known outfalls' size and material(s). (March 31, 2021) Completed mapping connections to private storm sewers in accordance with S5.C.4.b.ii? (Required by August 1, 2023) Developed an electronic format for mapping, with fully described mapping standards in accordance with S5.C.4.c? (Required by August 1, 2021) Illicit Discharges Detection and Elimination SWM utilizes its Public Informed public employees, businesses, and the Education and Outreach general public of hazards associated with illicit Program to inform staff, discharges and improper disposal of waste. residents and businesses Describe actions in Comments field. Y about hazards associated with S5.C.5.b illicit discharges. Examples of outreach methods used include: e-newsletters, staff training, public workshops, a spill kit program for multicultural businesses, annual business inspections, Page 6 of 14 2022 NPDES Annual Report Citv of Federal Way mailings, and participation in regional campaigns. Implemented an ordinance or other regulatory 34 S5.C.5.c Y mechanism to effectively prohibit non- stormwater, illicit discharges. Implemented procedures for conducting illicit 35 S5.C.5.d.i Y discharge investigations in accordance with The City utilizes the Federal S5.C.3.c.i. Cite field screening methodology. Way Illicit Discharge Detection and Elimination Field Procedures and Response Plan, which references the following two guidance documents: Illicit Discharge 35a S5.C.5.d.i Detection and Elimination: A Guidance Manual for Program Development and Technical Assessments, Center for Watershed Protection; and, the Illicit Connection and Illicit Discharge Field Screening and Source Tracing Guidance Manual, King County, Herrera. Percentage of MS4 coverage area screened in 36 S5.C.5.d.i 47% reporting year per S5.C.5.d.i. (Required to screen The percent of MS4 screened 12% on average each year.) Cite field screening techniques used to was calculated by dividing the determine percent of MS4 screened. 36a S5.C.5.d.i number of catch basins inspected by the total number of catch basins. Percentage of total MS4 screened from permit 37 S5.C.5.d.i 100% The spill reporting hotline is issuance through the end of the reporting year. Describe how you publicized a hotline telephone publicized on the City's number for public reporting of spills and other website and through the illicit discharges in the Comments field. monthly e-newsletter. On 38 S5.C.5.d.ii December 15, 2020 the City also rolled out an app called SeeClickFix that allows the public to report issues in the City right from their phones. Implemented an ongoing illicit discharge training 1 39 S5.C.5.d.iii Y program for all municipal field staff. Page 7 of 14 2022 NPDES Annual Report City of Federal Wa 40 S5.C.5.e 41 S5.C.5.f 42 1 S5.C.3.d.iv 43 44 44a 45 46 47 47a 48 Implemented an ongoing program to y characterize, trace, and eliminate illicit discharges into the MS4 per S5.C.5.e. Municipal illicit discharge detection staff trained y ` to conduct illicit discharge detection and I elimination activities as described in S5.C.5.f. Attachment 7 Attach a report with data describing the actions taken to characterize, trace, and eliminate each illicit discharge reported to, or investigated by, the Permittee as described in S5.C.5.g. The submittal must include all of the applicable information and must follow the instructions, timelines, and format described in Appendix 12. Controlling Runoff from New Development, Redevelopment, and Construction Sites Implemented an ordinance or other enforceable S5.C.6.b. mechanism to effectively address runoff from i-iii y new development, redevelopment, and construction sites. S5.C.6. b. N/A i-iii FWRC 16.20.010 codifies the Hii S5.King County Surface Water i-iii Design Manual S5.C.6.b.i 0 S5.C.6.b.i 0 S5.C.6.c.i y S5.C.6.c. i 113 S5.C.6.c.ii y Revised ordinance or other enforceable mechanism to effectively address runoff from new development, redevelopment, and construction sites per the requirements of S5.C.6.b.i-iii. (Required by June 30, 2022.) Cite code reference. Number of adjustments granted to the minimum requirements in Appendix 1. Number of exceptions/variances granted to the minimum requirements in Appendix 1. Reviewed StormwaterSite Plans for all proposed development activities that meet the thresholds adopted pursuant to S5.C.6.b.i. Number of site plans reviewed during the reporting period. Inspected, prior to clearing and construction, permitted development sites that have a high potential for sediment transport as determined through plan review based on definitions and requirements in Appendix 7 — Determining Construction Site Sediment Damage Potential? Page 8 of 14 2022 NPDES Annual Report City of Federal Wa If no, inspected prior to clearing and 48a S5.C.6.c.ii N/A construction, all construction sites meeting the minimum thresholds? Inspected permitted development sites during construction to verify proper installation and 49 S5.C.6.c.iii Y maintenance of required erosion and sediment controls per S5.C.6.c.iii. Number of construction sites inspected per 49a S5.C.6.c.iii 532 S5.C.6.c.iii. Inspected stormwater treatment and flow control BMPs/facilities and catch basins in new 49b S5.C.6.c.iv Y residential developments every 6 months per S5.C.6.c.iv? Inspected all permitted development sites upon completion of construction and prior to final 50 S5.C.6.c.v Y approval or occupancy to ensure proper installation of permanent stormwater facilities. Verified a maintenance plan is completed and responsibility for maintenance is assigned for 51 S5.C.6.c.v Y projects prior to final approval and occupancy being granted. Number of enforcement actions taken during S5.C.6.c. the reporting period (based on construction 52 viii 3 phase inspections at new development and redevelopment projects per S5.C.6.c.ii-iv). Achieved at least 80% of scheduled 53 S5.C.6.c.vi Y construction -related inspections. Made Ecology's Construction Stormwater General Permit Notice of Intent and the 54 S5.C.6.d Y Industrial Stormwater General Permit Notice of Intent available to representatives of proposed new development and redevelopment? All staff whose primary job duties are implementing the program to control stormwater runoff from new development, 55 S5.C.6.e Y redevelopment, and construction sites, including permitting, plan review, construction site inspections, and enforcement, are trained to conduct these activities? Operations and Maintenance Page 9 of 14 2022 NP17ES Annual Report City of Federal Way 56 S5.C.7.a 57 S5.C.7.a Y N/A 58 1 S5.C.7.a I Y; Modular Wetlands Implemented maintenance standards that are as protective, or more protective, of facility function than those specified in the Stormwater Management Manual for Western Washington or a Phase I program approved by Ecology per S5.C.7.a? Updated maintenance standards specified in the Stormwater Management Manual for Western Washington per S5.C.7.a? (Required by June 30, 2022) Applied a maintenance standard for a facility or facilities which do not have maintenance standards specified in the Stormwater Management Manual for Western Washington? If so, note in the Comments field what kinds of facilities are covered by this alternative standard. Verified that maintenance was performed per 59 S5.C.5.a.ii N the schedule in S5.C.7.a.ii, when an inspection identified an exceedance of the maintenance standard. Attach documentation of maintenance time 59a S5.C.7.a.ii Attachment 8 frame exceedances that were beyond the Permittee's control. Implemented an ordinance, or other S5.C.7.b.i enforceable mechanisms, to verify long-term 60 (.a) Y operation and maintenance of stormwater treatment and flow control BMPs/facilities regulated by the Permittee? 61 S5.C.7.b.i (b) Y 61a S5.C.7.b.i N/A (b) 62 1 S5.C.7.b.ii Y Annually inspected stormwater treatment and flow control BMPs/facilities regulated by the Permittee? If using reduced inspection frequency for the first time during this permit cycle, attach documentation. Achieved at least 80% of scheduled inspections to verify adequate long-term O&M. Annually inspected all municipally owned or 63 S5.C.7.6 Y operated stormwater treatment and flow I control BMPs/facilities? Number of known stormwater treatment and 63a S5.C.7.c.i 578 flow control BMPs/facilities owned or operated by the Permittee. 63b S5.C.7.c.i 485 Number of facilities inspected during the 1 reporting period. Page 10 of 14 2022 NPDES Annual Report City of Federal Wa 63c S5.C.7.c.i 64 S5.C.7.c.i 65 S5.C.7.c.ii 66 S5.C.7.c.iii 410 Number of facilities for which maintenance was performed during the reporting period. If using reduced inspection frequency for the N/A first time during this permit cycle, attach _ documentation. Conducted spot checks and inspections, if y necessary, of potentially damaged stormwater facilities after major storms. Inspected catch basins owned or operated by y the Permittee every two years or used an alternative approach? Number of known catch basins? 66a I S5.C.7.c.iii 1 12,987 66b S5.C.7.c.iii 66c S5.C.7.c.iii 67 S5.C.7.c.iii 68 S5.C.7.d 69 S5.C.7.d 69a S5.C.7.d 70 S5.C.7.e 71 S5.C.7.f 72 S5.C.7.f Number of catch basins inspected ouring the 6,137 reporting period? Number of catch basins cleaned during the 1137 reporting period? Attach documentation of alternative catch basin N/A cleaning approach, if used. (55.C.5.d.i or ii) Implemented practices, policies, and procedures to reduce stormwater impacts associated with y runoff from all lands owned or maintained by the Permittee, and road maintenance activities under the functional control of the Permittee. N/A N/A y y 17 Documented practices, policies, and procedures to reduce stormwater impacts associated with runoff from all lands owned or maintained by the Permittee, and road maintenance activities under the functional control of the Permittee. (Required by December 31, 2022) Cite documentation in Comments field. T Implemented an ongoing training program for Permittee employees whose primary construction, operations, or maintenance job functions may impact stormwater quality. Implemented a Stormwater Pollution Prevention Plan (SWPPP) for all heavy equipment maintenance or storage yards, and material storage facilities owned or operated by the Permittee in areas subject to this Permit that are not required to have coverage under an NPDES permit that covers stormwater discharges associated with the activity. Updated, if needed, SWPPPs according to S5.C.7.f no later than December 31, 2022. Page 11 of 14 2022 NPDES Annual Report City of Federal Way Source Control Program for Existing Development *Questions 73-74a are required by August 1, 2022 73 1 S5.C.8.b.i I N/A 74 S5.C.8.b.ii N/A 74a 1 S5.C.8.b.ii 1 N/A *Questions 75 — 79 are required by January 1, 2023 75 1 S5.C.8.b.iii N/A 76 1 S5.C.8.b.iv I N/A 77 + iii S5.C.8.b. I N/A I -iv 78 1 S5.C.8.b.iii I N/A 79 I S5.C.8.b.v I N/A Adopted ordinance(s), or other enforceable documents, requiring the application of source control BMPs for pollutant generating sources associated with existing land uses and activities per S5.C.8.b.i. Cite ordinance in Comments field. Established an inventory of sites for source control inspections per S5.C.8.b.ii. Number of total sites identified for the inventory. Implemented an inspection program per S5.C.8.b.iii. Implemented a progressive enforcement policy per S5.C.8.b.iv. Attach a summary of actions taken to implement the source control program per S5.C.8.b.iii and S5.C.8. b. iv. Attach a list of inspections, per S5.C.8.b.iii, organized by business category, noting the number of times each business was inspected and if enforcement actions were taken. Implemented an ongoing source control training program per S5.C.8.b.v? Compliance with Total Maximum Daily Load Requirements Complied with the Total Maximum Daily Load 80 S7.A N/A (TMDL)-specific requirements identified in _ i Appendix 2. 80a S7.A N/A List any requirements that were not met. � 81 1 S7.A 82 1 S8.A.1 For TMDLs listed in Appendix 2: Attach a summary of relevant SWMP and Appendix 2 N/A activities to address the applicable TMDL parameter(s). Monitoring and Assessment Submitted payment for cost -sharing for Stormwater Action Monitoring (SAM) status and y trends monitoring no later than December 1, 2019; and no later than August 15 of each subsequent year. Page 12 of 14 2022 NPDES Annual Report City of Federal Wa Notified Ecology by December 1, 2019, which 83 S8.A.2 Y option you selected: S8.A.2.a or S8.A.2.b. Submitted payment for cost -sharing for SAM effectiveness and source identification studies 84 S8.B.1 Y no later than December 1, 2019; and no later than August 15 of each subsequent year. Notified Ecology by December 1, 2019, which 85 S8.13.2 Y option you selected: S8.13.2.a or S8.13.2.b. If conducting stormwater discharge monitoring 86 S8.C.l.b N/A in accordance with S8.C.1, submitted a QAPP to Ecology no later than February 1, 2020? If conducting stormwater discharge monitoring in accordance with S8.C.1, attach a data and 87 S8.C.1 N/A analysis report per S8.C.1 and Appendix 9. (Due annually beginning March 31, 2021) General Conditions and Compliance with Standards Notified Ecology in accordance with G3 of any discharge into or from the Permittee's MS4 88 G3 Y which could constitute a threat to human health, welfare, or the environment. Took appropriate action to correct or minimize 89 G3.A Y the threat to human health, welfare, and/or the environment, per G3.A. Notified Ecology within 30 days of becoming aware that a discharge from the Permittee's 90 S4.F.1 Y MS4 caused or contributed to a known or likely violation of water quality standards in the receiving water. If requested, submitted an Adaptive 91 54.F.3.a N/A Management Resp59oonse report in accordance with S4.F.3.a. Attach a summary of the status of implementation of any actions taken pursuant 92 S4.F.3.d N/A to S4.F.3 and the status of any monitoring, assessment, or evaluation efforts conducted during the reporting period. 93 1 G20 94 1 G20 Y 1► Notified Ecology of the failure to comply with permit terms and conditions within 30 days of becoming aware of the non-compliance. Number of non-compliance notifications (G20) provided in reporting year. List permit conditions described in non-compliance notification(s) in the Comments field. Page 13 of 14 2022 NPDES Annual Report - Attachment 2 City of Federal Way Attachment 2 - Stormwater Management Program Plan Update Introduction The National Pollutant Discharge Elimination System (NPDES) Permit Program is a requirement of the Federal Clean Water Act intended to protect and restore waters for "fishable and. swimmable" uses. The Federal Environmental Protection Agency delegated permitting authority to state environmental agencies. In Washington, the NPDES-delegated authority is the Washington State Department of Ecology (Ecology). The City of Federal Way (City) operates a Municipal Separate Storm Sewer System (MS4) that served less than 100,000 people at the time of permit issuance. This designates Federal Way as a "Phase II" community, meaning the City must comply with Ecology's NPDES Western Washington Phase II Municipal Stormwater Permit (Permit). The first Permit was issued to the City in 2007, and the current, updated Permit was issued in July 2019 and became effective as of August 1, 2019. The Permit allows municipalities to discharge stormwater runoff from the MS4 into the State's water bodies (e.g., streams, rivers, lakes, wetlands, Puget Sound, etc.) as long as municipalities implement measures to protect water quality to the "maximum extent practicable" through the application of best management practices (BMPs). As specified in the Permit, these required practices are implemented as outlined in the City's Stormwater Management Program Plan (ESP). The ESP focuses on the use of All Known and Reasonable Technologies (AKART) to reduce the discharge of pollutants into receiving water bodies, protect surface waters from water quality degradation, and conserve aquatic ecosystems. The Permit Section S5.A.2 requires that the City detail "activities for the upcoming calendar year" in order to meet Permit requirements. These activities are documented within the ESP, and organized according to the following program components as outlined in the Permit: Stormwater Planning (S5.C.1) Public Education and Outreach (S5.C.2) • Public Involvement and Participation (S5.C.3) • MS4 Mapping and Documentation (S5.C.4) • Illicit Discharge Detection and Elimination (S5.C.5) Controlling Runoff from New Development, Redevelopment, and Construction Sites (S5.C.6) Operations and Maintenance (S5.C.7) • Source Control Program for Existing Development (S5.C.8) • Monitoring and Assessment (S8) Details about each of these activities follow in the rest of this Update. NOTE: In 2021, many permit -required activities were affected by the covid-19 global pandemic and social distancing policies resulting from the crisis. Notes are made throughout this Plan Update to identify which programs were affected or suspended due to covid-19. Some programs were deemed essential under covid- 19 policies and were thus unaffected, such as infrastructure inspections and maintenance, development services, and IDDE and source control inspections. Page 1 of 21 2022 NPDES Annual Report - Attachment 2 Stormwater Planning The Environmental Services (ES) Division began preparing for the new Stormwater Planning Program Permit requirements by including the applicable milestones and deadlines in the ES Comprehensive Plan update, completed by Herrera Environmental Consultants (Herrera) in 2019. ES looks forward to expanding its stormwater planning efforts to better address high -priority sub -basins in Federal Way and develop actionable steps for improving watershed health in the community. S5.C.1.a: Convene an Inter -disciplinary Team for the Stormwater Planning Program City of Federal Way The development of an interdisciplinary team was required as part of the Low Impact Development (LID) code review and revision process for the 2013-2019 Permit. This inter -disciplinary team also provided feedback during the Surface Water Management (ES) Comprehensive Plan kickoff meeting in 2018. In 2020, ES staff reviewed the inter -disciplinary team membership and convened the first team meeting to discuss Stormwater Planning Program efforts. The inter -disciplinary team convened again in 2021 to discuss the Comprehensive Plan, the SMAP, and the ESP. S5.C.1.b: Coordinate with Long -Range Plan Updates to Address Water Quality In 2020, ES staff began an analysis of coordination with long-range planning efforts during the 2013-2019 permit cycle. This analysis was completed in 2021 by the March 31 deadline. S5.C.1.c: Continue Requiring LID Principles and BMPs When Updating City Codes & Standards Per the 2013-2019 Permit requirement, the City reviewed the following documents and code for the initial LID code review in 2016: • Federal Way Revised Code (FWRC) • King County Stormwater Design Manual (KCSWDM) ■ Federal Way Addendum to KCSWDM • Table 1 Development Standards (2015 Development Standards Manual) • King County Stormwater Pollution Prevention Manual • LID Manual Puget Sound The City's Development Services Division continues to review and revise Development Standards in accordance with LID principles, and in 2020 worked to revise the standards for municipal roadway cross - sections to align with LID standards. ES has continued to work with Development Services to update, as needed, stormwater infrastructure design and BMP standards, and in 2021 began a revamp the Federal Way Development Standards, approved a pilot test installation of a Ballasted sidewalk (LID standards), and reviewed the inspection program called Headlight to allow for standardization of inspection reports across Public Works. Page 2 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way S5.C.1.d.i: Document and Assess Receiving Waters and Create a Watershed Inventory In 2019, Herrera prepared a Basin Characterization Technical Memorandum as part of the ES Comprehensive Plan update. This Memorandum was reviewed and revised by ES staff as needed in 2021 to document and assess receiving waters and create a watershed inventory, as per the requirement due in early 2022. SS.C.I.d.ii: Develop and Implement a Receiving Water Prioritization Method and Process In 2019, Herrera also began preparing a Receiving Water Prioritization Method and Process as part of the ES Comprehensive Plan update. Concurrent with the Basin Characterization Technical Memorandum, ES staff will update this framework as needed to meet Permit requirements and will be submitted prior to the June 2022 deadline. SS.C.I.d.lil: Develop a Stormwater Management Action Plan (SMAP) for at Least One High Priority Catchment Area Upon completion of the Basin Characterization Technical Memorandum and Receiving Water Prioritization Framework, the City will identify one high priority catchment area for which a Stormwater Management Action Plan (SMAP) will be developed in 2022, and submitted by the March 2023 deadline. Page 3 of 21 2022 NPDES Annual Report - Attachment 2 Public Education and Outreach City of Federal Way The Environmental Services Division (ES) provides ongoing public education and outreach designed to reduce and eliminate behaviors and practices that cause or contribute to adverse stormwater impacts. ES staff utilize a variety of approaches to inform targeted audiences about stormwater issues and provide specific actions people can follow to minimize stormwater pollution. SS.C.2.a.i-ii: Implement an Education and Outreach Program to Build General Awareness and Affect Behavior Change for the Area Served by the City's MS4 The COVID-19 pandemic significantly impacted 2021 activities. However, even with the public gathering restrictions placed by the Governor's Office through June 30, 2021, and Center for Disease Control recommendations, the City of Federal Way was able to meet the permit requirements for public education and outreach. During the pandemic, the City focused its outreach efforts on building relationships in the community, planning and refining existing programs, and creating COVID pod -friendly and virtual activities. These efforts required the City to be nimble and adopt new techniques, many of which proved to be very successful. A summary of educational activities that occurred in 2021 and that are scheduled for 2022 is provided as follows: • Continue to sponsor the salmon release event in the spring for the Storming the Sound with Salmon (SSS) program and make meaningful changes to the program's implementation. Tank cleanings were performed by ES staff in summer 2021 at each school to ensure tanks and equipment were properly maintained and stored during the program's hiatus. The 2021 SSS release event was canceled due to the covid-19 pandemic. Planning for the 2021- 22 school year began in Fall 2021. Staff are currently working with Federal Way Public Schools staff to prepare scenarios for either an in -person event or a live virtual event based on COVID-19 safety requirements. Either way, in Spring 2022, the release event will be a grade -level experience for all 4th graders, as intended by the new curriculum developed in 2019. This improvement will allow staff to make the event focus on grade -level expectations and better align with Next Generation Science Standards. rrrr+�rr.rrww� • In 2019, ES staff completed the 2013-19 Permit Cycle Spill Analysis that helped inform which businesses to select for future participation based on the potential for, or known history of, prohibited discharges and spill events. In 2020, ES staff targeted outreach to businesses with a high potential for generating stormwater pollutants and are prone to spills, such as restaurants and auto repair and paint shops. The Environmental Coalition of South Seattle (ECOSS) also provided training Page 4 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way in multiple languages to employees for whom English is a learned language to better implement spill kit awareness. In 2021, ECOSS planned to do the following but postponed to 2022 due to Covid: Provided up to 2 new businesses with spill kits and spill response training Provided at least 20 follow up outreach visits with post -service surveys from work in 2020 Produced a spill response training video in Russian for businesses with limited English proficiency. In 2022, ES staff will continue to partner with (ECOSS) to provide stormwater education and free spill kits to businesses in the automotive and restaurant industries. ES will also continue utilizing the annual Spill Analysis to inform which businesses to select for future participation in the ECOSS program based on the potential for, or known history of, prohibited discharges and spill events. Outreach staff sent out 12 e-newsletters in 2021 that reached 790 unique contacts with 15,054 sends. The e-newsletters highlighted stormwater best management practices such as natural yard care, rain barrels, and gardening as a way to create permeable surfaces. Continue to produce e- newsletters that address various topics on pollution prevention and general awareness of stormwater related issues. ES will contribute to a shared department -wide monthly e-newsletter in 2022. This enables ES to reach a wider audience and to provide more time -sensitive information related to upcoming events and Permit -related issues. Continue to sponsor stormwater and environmental related workshops. In 2021, ES hosted 12 Green Living Workshops on topics such as natural yard care, green cleaning, and rain barrels. In 2020, the program went virtual to engage a wider audience and increase accessibility to the workshops during the COVID-19 pandemic. Participation in the virtual platform substantially increased over the in - person workshops. As a result, the City plans to continue holding regular Green Living Workshops virtually in 2022 with the addition of in -person workshops for more interactive topics. The free car wash kit check-out program at City Hall has two special kits available that pump wash water into the sanitary sewer system, keeping pollution out of local surface waters. All Federal Way charities and groups may borrow these kits at no charge. The program was suspended in 2020 but will be promoted and available, pending COVID-19 restrictions, in 2022. Outreach staff refreshed the pet waste campaign with new outreach material. In -person stormwater outreach was limited in 2021 due to COVID-19. ES staff partnered with the City of Federal Way Department of Parks and Recreation for an outdoor distanced "movie night." A public service announcement to "scoop the poop" with a video of "Dog Doogity" (created by "Puget Sound Starts Here") was presented as a trailer (appended onto the movie). In addition, outreach staff engaged with movie-goers playing a poop toss trivia game. ES staff spoke to over 65 regarding the importance of picking up pet waste. Page 5 of 21 2022 NPDES Annual Report -Attachment 2 City of Federal Way In 2021, staff promoted the Scoop the Poop message online through social media and newsletters. In 2022, ES will continue promoting the campaign message online and through regional partnerships. ES staff are working with Public Health Seattle & King County, City of Des Moines, and Washington State Parks staff to explore N.N opportunities to expand the program in 2022, including a new pet waste ,•.,.�..,� survey and pet waste bin installation. `r Continue to partner with City and department -wide efforts to strengthen social media marketing efforts in 2022. Increase posts on the City's Facebook Way i page to average multiple posts per week and begin posting on the City's Instagram account. ES will use the posts to reach a broader segment of the gsarssHete.., City's residents, advertise events, promote programs, and post related news and events from other sources to increase awareness of stormwater related issues. Staff will strategically boost posts to reach a larger, locally -targeted audience. Continue to expand the number of education and outreach materials offered in languages besides English. In 2020, ES began advertising the ESP public input meeting in both English and Spanish for the first time and made interpreters available upon request. In 2022, the City website will advertise for the ESP public comment period in English, Arabic, Russian, Somali, Spanish, Ukrainian, Vietnamese, and Korean. In 2020, ES staff partnered with the City's Arts Commission and the Diversity Commission to initiate Phase I of the Storm Drain ArtWalk Project. The project's goal is to use public art around storm drains to increase education and awareness about the role of storm drains in our community. ES staff also partnered with Parks Department to develop a mapped walking path based on the storm drain art installations to help promote the program and provide a fun outdoor activity. The project's initial phase involved recruiting local artists to paint stormwater-themed murals on 4-6 storm drains within the "downtown core" of Federal Way. The project was put on hold for 2021 due to the COVID-19 pandemic. In 2022 Staff will explore resuming the program. • Outreach staff distributed one thousand paint sticks to 5 local paint stores. The goal of the paint r — sticks was to remind painters Only Ram Down the Drain! to wash paintbrushes properly based on the type of paint and never over storm drains. The paint sticks also provided the L- Report Spills to 253-835-2700 e °^way spills hotline phone number. FedQPaint stores that responded to a survey said they participated in the paint sticks program because it shows customers that they care about the community and environment. Also, when asked what would help them better inform customers about the message on the paint sticks, they would want brochures about proper paint disposal and a short training for employees about stormwater. • ES staff designed and installed twenty-five new metal road signs with the appropriate watershed name and the message "Protect Our Waters." The signs are intended to promote awareness of Page 6 of 21 2022 NPDES Annual Report - Attachment 2 surface water and educate the public about their local watersheds. Staff shared the "Don't Drip and Drive" campaign through e-newsletter and social media. In 2022 ESS staff will continue to share the message on digital platforms and host in -person car leak checks at locations such as recycling events and multi -family complexes, as safety allows. SS.C.2.a.iii. Provide and Advertise Stewardship Opportunities In 2019, ES staff implemented a new Stream Team program where volunteers receive training and test local water quality throughout the year. Due to COVID-19 policies, volunteers discontinued monitoring in 2020 and early 2021 as City Hall was inaccessible to the public. ES resumed monitoring during Fall 2021. New volunteers attended one training virtually and one out in the field. This group will test local waterways regularly in 2022, and a new group will receive training in Fall 2022. The City suspended volunteer events in 2021 due to COVID-19. ES plans to host two volunteer events open to the public in 2022 that encourage participation in stewardship activities, if possible, within safety guidelines. Activities may include storm drain marking, storm drain marker mapping, removing invasive plants species, planting native vegetation, and removing garbage and debris from local waterbodies. City of Federal Way Protert Our „ Waters Hylebos Watershed The storm drain marking program continued and was updated in 2021. The updated program focused on storm drain stenciling instead of curb marking with pre -created adhesive markers. Volunteers carried educational brochures to share with the public. Twenty-seven volunteers stenciled storm drains, and each volunteer made additional contacts. Each stenciler talked to an average of 8.6 people. Storm drain marking will continue in 2022, with volunteers adding and tracking curb markers and stencils. In 2019, the City partnered with the Lake Observations by Citizen Scientists & Satellites (LOCSS) program, run by the University of Washington, University of North Carolina Chapel Hill, and NASA, to install two lake level gauges in Federal Way. The gauges were installed at Steel Lake and North Lake. The program's goal is to use citizen scientists to better understand how and why lake levels change over time. In 2021 citizen scientists reported lake level data 254 times between the two sites (71 North Lake; 183 Steel Lake). In 2022 the gauges will remain in place, and data will continue to be collected. Page 7 of 21 2022 NPDES Annual Report -Attachment 2 City of Federal Way Public Involvement & Participation The City encourages the public and interested parties to participate in the decision -making process involving the development and implementation of NPDES Permit related activities and programs. SS.C.3.a: Create Opportunities for the Public to Participate in the Development, Implementation, and Update of the City's SMAP and ESP Opportunities for public participation in the development of the ESP update include the following: Feb. 1— Mar. 1, 2022: Public comment period on the City's Storm Water Management Program (ESP) Plan advertised through the City's website and e-newsletters; • March 7, 2022: Land Use and Transportation Committee meeting (virtual); • March 15, 2022: City Council meeting (virtual). The Council reviews the programmatic and policy changes proposed under the ESP and allows public comment on all agenda items. Opportunities for public participation in the development of the SMAP will be considered and planned by the inter -disciplinary team. S5.C.3.b: Post the ESP Plan and Annual Report on the City's Website The City's Surface Water Management webpage displays the updated ESP and the Annual Report. Opportunity for public comment and participation is made possible via e-mail year-round. Page 8 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way MS4 Mapping and Documentation The City of Federal Way works to maintain the most up-to-date and accurate maps possible for the City, the MS4, and private connections (commercial and residential) into the MS4. These maps assist with stormwater system operations and maintenance, private and public stormwater system inspections, IDDE source tracing and identification, and mitigating potential downstream impacts of stormwater pollution. SS.C.4.a: Maintain Ongoing Mapping Data In 2021, ES performed routine updates to the MS4 mapping based on the City's Video Inspection Program findings, new development or redevelopment as-builts, and field verifications from utility locates. These efforts will continue in 2022. SS. C.4.b: Update Outfall Mapping & Complete Mapping of All Known Connections from the MS4 to Privately Owned Stormwater Systems Outfall inspections aimed at updating classifications (primary/secondary) and improving map accuracy started in September 2018 and are completed annually. Once inspections are completed, the results are forwarded to GIS staff to include in the main database. Missing information on outfall size and materials are collected during the inspection process and are added to GIS to ensure comprehensive infrastructure mapping. In 2022, ES will be verifying all mapped connection points from the MS4 to privately owned stormwater systems in GIS. New, private stormwater infrastructure is updated in GIS on an ongoing basis, ensuring the most complete and up-to-date map at any given time. Mapping updates are noted for action by ES staff when undocumented infrastructure is found through the source control, IDDE, and private commercial site program inspections. Additionally, any new development or construction that connects a private system to the public MS4 is mapped when the as-builts are submitted to ES staff from the Development Services Division. SS.C.4.c: Utilize Electronic Format for Mapping The City has utilized GIS data and mapping since 1997. The City uses ESRI ArcGIS (Enterprise 10.6.1, Desktop 10.6.1, Pro 2.4.3) and AutoDesk AutoCAD (2019, Civil 3D 2019) for electronic mapping. In 2021, ES staff completed documenting mapping standards, nomenclature, and processes ensuring fully described mapping standards by the August 1, 2021 deadline. SS.C.4.d-e: Provide Mapping Information, Upon Request, to Ecology, Indian Tribes, Municipalities, and Other Permittees Mapping requests from the public, Ecology, Indian Tribes, Municipalities, and Other Permittees are met on an ongoing basis. Page 9 of 21 2022 NPDES Annual Report -Attachment 2 Illicit Discharge Detection & Elimination Federal Way maintains a robust Illicit Discharge Detection & Elimination (IDDE) Program designed to prevent, detect, characterize, trace, and eliminate illicit connections and illicit discharges into the MS4. SS.C.S.a: Include Procedures for Identifying, Reporting, Correcting, and Removing Illicit Discharges and Illicit Connections in the IDDE Program In 2021, the ES Water Quality Section continued to update, as needed, the City's IDDE Field Procedures and Response Plan (Plan) that outlines procedures for identifying, reporting, correcting, and removing illicit discharges and illicit connections. In late 2018, the Plan was updated to include more consistent and timely enforcement measures to facilitate compliance and correct illicit discharges and corrections. In 2022, updates continue to be made to the enforcement sections of the Plan to include an abatement policy for sites that require immediate corrective action or are continually non -compliant. In March of 2020, the ES Water Quality Section began to use NPDESPro Software to record IDDE investigations and continuously update the Plan to reflect current procedures. In 2021 ES integrated illicit discharge procedures and development code violations for failed erosion control measures into one action. City of Federal Way SS.C.S.b: Inform Public Employees, Businesses, and the General Public about the Hazards Associated with Illicit Discharges and Improper Disposal of Waste In 2021, ES staff expanded education and outreach efforts to multiple stakeholders regarding the various hazards associated with illicit discharges and improper waste disposal. In 2022, ES staff will continue to review and revise these efforts, which include: • Utilizing the updated IDDE Field Procedures and Response Plan for all incoming public employees to introduce them to the program and orient them with City procedures for investigating, identifying, enforcing, and eliminating illicit discharges and illicit connections; • Increasing the volume of technical assistance letters issued due to IDDE and source control investigations where the potential for prohibited discharges exists. These letters contain information about City Code regarding prohibited discharges, City enforcement policies and procedures if prohibited discharges do occur, and information regarding operational and structural BMPs that can assist with prohibited discharge prevention; • Placing educational stickers on dumpsters during routine source control site inspections that remind businesses and multi -family housing establishments to close their dumpster lids to avoid leachate and other prohibited discharges; Emphasizing the harmful effects of stormwater pollution when presenting to the general public at booths and other local tabling events (to be resumed potentially in summer 2022) and providing educational materials to citizens about residential BMPs, such as vehicle washing and proper pet waste disposal, and notifying them about City and County programs, such as the City's car wash kits and King County's hazardous waste disposal resources; Page 10 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way • Educating participants in the City's Stream Team Program about the hazards of illicit discharges during the initial classroom training for inclusion in the program that occurs annually; and Conducting education and outreach about illicit discharges through the Environmental Coalition of South Seattle (ECOSS) program that assists private businesses in the City with implementing and maintaining spill prevention and elimination procedures and spill kits. • In 2021, the City launched a Paint Stick program that involved working with local paint businesses by providing them with free paint sticks that had printed information on the disposal of paint and reporting spills on the paint stick. • In 2022, the City will launch a Don't Drip and Drive event for the general public and multi -family residents to educate the public regarding proper vehicle maintenance to reduce non -point source pollution. In 2020 a Public Works Department Communications Team began working to engage the general public in understanding what work the Public Works Department does in the community and create more visible and accessible modes for citizens to report issues found within the City, including illicit discharges. In December 2020, the City launched SeeClickFix, a mobile app that allows the public to easily report issues (including spills or other water quality issues) directly from their phone. In 2021, the Public Works Communications team collaborated with the IT Department to discuss the marketing of the app to the public. In 2022, ES staff will continue to utilize SeeClickFix to receive spill reports from the public. SS.C.S.c: Implement an Ordinance or Other Enforceable Mechanism to Prohibit Illicit Discharges into the City's MS4 City Ordinance 09-619 prohibits non-stormwater discharges into the City's MS4, and Federal Way Revised Code (FWRC) Chapter 16.50 lists prohibited, allowable, and conditional discharges into Federal Way waters and storm drainage systems. Examples of illicit discharges include trash, food wastes, construction materials, petroleum products, sewage, paint, pesticides, fertilizers, soap, and sediment. The ES Water Quality Section implements escalating enforcement procedures and actions pursuant to those outlined in FWRC Chapter 1.15. In 2021, ES continued implementing the updated 2018 enforcement procedures to achieve more efficient compliance. These measures include enforcing monetary penalties for violators who continually fail to comply. In 2020, ES staff drafted an abatement procedure into the enforcement section of its IDDE program to further assist with compliance and will work on getting it finalized and approved by the end of 2022. In 2021, ES staff began the process of incorporating language into the City's code to make BMPs enforceable as required by the Permit. SS.C.S.d-e: Implement an Ongoing Program to Detect, Identify, and Address Illicit Discharges, Including Spills and Illicit Connections, into the City's MS4 In 2021, the City met the Permit requirement to screen at least 40 percent of the City's stormwater system Page 11 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way for illicit connections through recurring source control, video, and stormwater facility inspections. This program is ongoing, and in 2022 ES staff will: • Continue to inspect private commercial stormwater systems that discharge into the City's MS4 to ensure maintenance complies with standards outlined in the Permit. ES Staff incorporates an education and outreach program into the commercial site inspection program. This component provides advance notice and site -specific information of stormwater systems to property owners and their representatives. In addition, the outreach program provides information on BMPs targeted at each site's commercial activities and land use. In 2021, ES staff continued to emphasize source control best practices, operational and structural, to help commercial property owners better understand how to prevent prohibited discharges on a short and long-term basis. This year, staff will work to incorporate more feedback mechanisms from property owners and managers to ensure outreach methods and materials are accessible and effective and will use the collected data to update outreach efforts for commercial sites. • Continue to collect and analyze data on commercial site inspection results, enforcement actions, water quality violations, and compliance timelines to better inform commercial site and source control inspections. In 2018, data was collected and analyzed for the 2013-18 Permit Cycle to prioritize sites for future inspection. The data includes land use, compliance history, and pollution risks associated with each site. In 2019, this analysis was updated to include the first half of 2019 to create a complete 2013-19 Permit Cycle evaluation. In 2022, this analysis will be updated yet again to create a comprehensive, multi -year analysis that will continue to be updated annually. • Continue to utilize this annual data analysis to evaluate hot spots in the City for illicit discharges, as the analysis is broken down by type of discharge, drainage basin, and year. The results of this analysis will continue to be used in 2022 to assist staff in identifying seasonal and geographic trends in repeated water quality violations. This analysis, coupled with the evaluation of enforcement actions and compliance timelines, will allow ES Staff to better target outreach and technical assistance efforts to reduce common illicit discharges. ■ Continue to use NPDESPro, a web -based data management platform, to report illicit discharges and connections, track staff response logs, and document enforcement actions. In spring 2020, staff finalized the initial phase of data migration and staff training for the Water Quality Section and Surface Water Inspectors. Following this start-up period, ES staff began utilizing NPDESPro for recordkeeping and reporting on private commercial site inspections, IDDE inspections, and source control inspections. In 2021, ES staff drafted and approved a multi -year contract with NPDESPro and adopted Version 3.0 of the platform. SS.C.S. : Provide IDDE Staff Training ES staff will continue to provide annual training to all City of Federal Way field staff and police personnel in the identification of illicit discharges and notification to appropriate authorities. Additionally, all maintenance personnel, ES Water Quality staff, and ES Inspectors are trained annually in spill response and first responder hazard awareness. ES staff will continue to review field procedures for identifying, tracing, reporting, and documenting all reported illicit discharges. In 2019, ES staff developed a training document and reporting procedure for South King Fire & Rescue (SKFR) staff regarding illicit discharges resulting from firefighting activities. In 2020, ES staff reviewed and updated primary training materials to emphasize proper notification procedures regarding illicit discharges. In 2021, ES staff incorporated a "Train the Trainer" model for Police Page 12 of 21 2022 NPDES Annual Report -Attachment 2 personnel. In 2022, ES staff will continue to update the training material for City staff. SS.C.S.a: Track and Maintain Records of WDE Program Activities City of Federal Way In 2020, ES staff began utilizing NPDESPro to track and record all reported water quality violations. Associated documents, including photographs, site maps, correspondence, legal actions, and final resolution are housed in the Surface Water Management network drive. Commercial site inspections and source control inspections are also tracked in NPDESPro, and active construction sites are tracked through the City's permitting system, AMANDA. In 2019, Public Works Inspectors began tracking interim TESC inspections of active construction sites within VUEWorks. In 2021, ES staff continued utilizing NPDESPro for all recordkeeping activities associated with IDDE investigations, private commercial site inspections, and source control inspections. In 2022, ES staff will continue using NPDESPro for IDDE records. Page 13 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way Controlling Runoff from New Development, Redevelopment, & Construction Sites 4"d.r+;. ,. , . . � P Construction site runoff is a major contributor to water quality degradation in the greater Puget Sound region. To address this issue, the City adopted the current King County Stormwater Design Manual and the City of Federal Way Addendum in 2021. Changes were made to development -related standards in 2016 to make Low Impact Development (LID) the preferred and commonly used approach in site development. S5.C.6.a-b: Implement an Ordinance or Other Enforceable Mechanism to Address Runoff from New Development, Redevelopment, and Construction Sites Federal Way Public Works Development Standards (codified under FWRC 19.135.130), and the King County Stormwater Design Manual (as amended and adopted under City Ordinance 21-922), include minimum requirements for stormwater design and construction for the protection of water quality and the reduction of pollutant discharge. S5.C.6.c: Apply a Permitting Process with Site Plan Review, Inspection, and Enforcement Capability for New Development, Redevelopment, and Construction Sites In 2022, the Public Works Development Services Division will continue implementing the City's permitting process, including civil/site plan review and approval for compliance with City of Federal Way standards. In 2020, the plan review went virtual due to remote work conditions. This may continue through 2022. Public projects in the right-of-way that trigger local permits will also continue to be reviewed by internal stormwater engineers. During construction, Public Works staff will continue to conduct weekly site inspections to ensure the implementation of proper temporary erosion and sediment control (TESC) BMPs. City inspectors have the authority to enforce TESC standards for both private and public projects to reduce pollutants in stormwater runoff to the MS4 and surface waters that originate from new development, redevelopment, and construction site activities. ES staff will also continue reviewing and approving Spill Prevention Plans (SPPs) for sites requiring them and ensure future adherence to these SPPs during subsequent inspections. In 2019, Development Services staff updated the City's Development Standards, including a review of planned LID criteria. This review is part of the City's effort to require LID principles and LID BMPs to make it the preferred and commonly used approach to site development. In 2022, City staff will continue the ongoing revision process of the Development Standards to improve clarity and review potential updates to LID criteria, including a requirement that municipal roadway cross -sections align with LID standards. Staff finalized their revisions in early 2022 in anticipation of releasing the updated Development Standards in 2022. The City has an ongoing program to verify that long-term operation and maintenance (O&M) of post - construction stormwater facilities and BMPs are implemented. The City requirements for maintenance standards are identified under the 2021 King County Stormwater Design Manual Appendix A, Maintenance Requirements for Flow Control, Conveyance, and Water Quality Facilities. In 2022, Public Works staff will Page 14 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way continue post -construction inspections prior to the release of warranty bonds and will review post - construction inspection procedures in conjunction with the Development Standards update. Furthermore, Public Works staff will work on implementing increased site assessment procedures that align with the updated Department of Ecology standards for new development, redevelopment, and construction activities on plats, single-family, and commercial sites. SS.C.6.d: Provide Notice of Intent (NOI) for Proposed New Development and Redevelopment The City includes notification of the requirement to meet NOI in the pre -application comments, during the review for land use, and during plan review for building permit phases depending on the project. The development services project manager makes periodic inquiries to the online permit to verify compliance. SS.C.6.e: Ensure Staff Training for Implementation of Runoff Control Program i Plan reviewers are managed by a licensed professional engineer, and all City staff responsible for approval and inspection of new development, redevelopment, or construction are certified in Construction Erosion and Sediment Control Lead (CESCL). City inspectors are also sent through the Washington Department of Transportation Local Technical Assistance Program (LTAP) for construction inspection\ and documentation training, and in 2020 were also sent to the American Public Works Association (APWA) Construction Inspection Training. In 2022, the APWA Construction Inspection Training will continue for newly hired construction inspectors. Furthermore, in 2020 management updated and expanded training for plan reviewers, including refresher training for experienced plan reviewers, and will begin planning for training opportunities for incoming plan reviewers in 2022. In 2022, management will also continue researching training opportunities for inspectors regarding soil classification and analysis. Page 15 of 21 2022 NPDES Annual Report - Attachment 2 Operations & Maintenance ES has an ongoing program to reduce stormwater impacts associated with the maintenance and operations of City streets, facilities, and properties. The program applies to drainage infrastructure, which includes catch basins, pipes, open channels, residential and regional retention/detention ponds and facilities, filter vaults, coalescing plates, dams, vortexes, snouts, and tanks. S5.C.7.a: Implement Maintenance Standards City of Federal Way • In 2021, ES maintenance personnel will continue to implement maintenance standards as outlined in the amended and adopted 2016 King County Stormwater Design Manual, which includes Appendix A: Maintenance Requirements for Flow Control, Conveyance, and Water Quality Facilities. All inspection forms utilized in routine stormwater system inspections are created using Appendix A as a guide. Effective 12/12/2021, the City of Federal Way adopted the updated 2021 King County Stormwater Design Manual. • In 2020, ES added inspections of Modular Wetlands, a new feature of the City's stormwater infrastructure. Maintenance standards for the Modular Wetlands are based on vendor guidelines. SS. C.7.b: Maintain Storm water Facilities Regulated by the Permittee • In 2022, ES will continue to inspect stormwater treatment and flow control facilities regulated by the City, as required by the Permit. Facilities permitted by the City that discharge to the City's MS4 are inspected and maintained annually to verify long-term maintenance if the City was designated as the maintenance provider following construction completion. Any required repairs are recorded and scheduled in the City's asset tracking system, VUEWorks, as well as in the Surface Water Management Division's Operations & Maintenance network folder. SS. C.7.c: Maintain Storm water Facilities Owned or Operated by the Permittee • In 2022, ES will continue to inspect known municipally owned and operated stormwater treatment and flow control facilities as required by the Permit. Control structures, retention/detention ponds, and bioswales are inspected and maintained annually. Any required repairs are recorded and scheduled in VUEWorks, the City's asset data management system. • In 2020, ES acquired two additional tablets to expand the use of mobile technology. This allows for more efficient and effective electronic recording, filing, and scheduling of inspections and inspection results. It also provides more accurate measuring and tracking of catch basin sediment levels during the annual catch basin inspections. In 2020 and 2021, ES staff worked with the City's GIS staff to update these online inspection forms on ArcCollector to better manage catch basin inspection data. In 2022, ES staff will continue using GIS ArcCollector for inspections and inputting required maintenance into VueWorks. • In 2022, ES Inspectors will continue to use the Video Inspection Program (Program) as a tool to proactively manage the stormwater system to prevent flooding, drainage problems, and other water Page 16 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way quality concerns. The program also supports several NPDES-related activities, including ongoing comprehensive mapping of the system, evaluation of management practices, and the improvement of the ability to trace spills and identify illicit connections to the MS4. In 2022, ES Inspectors will continue to assess and identify stormwater system maintenance needs based on the structural scoring system utilized through the program. In 2022, we will implement a recurring schedule for video inspections to ensure infrastructure maintenance needs are fully supported. ES Staff will continue to inspect facilities vulnerable to surface water related problems before, during, and after major storm events to ensure the systems are functioning properly, and to determine/conduct any maintenance or repair needs. ES will continue to inspect and clean (when necessary) catch basins owned by the City. In 2018, ES incorporated an annual assessment into the City's catch basin inspection program. Annual assessments include a review of the City's circuit schedules, actual inspection results, cleaning and maintenance records, new development or redevelopment schedules, changes in commercial usd, and an evaluation of the previous year's snow and ice operations. ES will use this assessment to adjust the City's circuits to comply with the requirements of an alternate inspection schedule under this Permit cycle. Upon reviewing historical inspection program data in 2019, ES staff concluded that Permit requirements could be better met with a new inspection program that separates the City into Northern and Southern circuits, each containing approximately half of the City's total number of arterial and non -arterial catch basins. In 2020, ES began implementing this program by inspecting all catch basins within the Southern Circuit. In 2021, ES inspected all catch basins within the Northern Circuit and cleaned all catch basins identified as exceeding the maintenance standards within the Permit required 6-month timeframe. In 2022, ES will continue inspecting all catch basins in the Southern Circuit. In 2020, ES inspected and cleaned all arterial catch basins within the Southern Circuit of the City that exceeded the maintenance standard. In 2021, ES inspected and cleaned all arterial catch basins within the Northern Circuit of the City that exceeded the maintenance standard. Under the new catch basin inspection program first implemented in 2020, ES inspected, cleaned, and maintained arterial catch basins within the city's northern half in 2021. In 2022, ES will continue to inspect, clean, and maintain the arterial catch basins within the respective circuits of the City (including the border streets), as noted in the map to the right. S547A Implement Practices, Policies, and Procedures to Reduce Stormwater Impacts Associated with Runoff from All City Owned or Maintained Lands, and City -Controlled Road Maintenance Activities • In 2018, ES Staff implemented new procedures and practices for managing the stormwater infrastructure maintenance program. Included in the updated program were changes in scheduling, tracking, and recording of maintenance activities. • In 2019, ES staff began reviewing the 2018 program, and in 2020 ES began updating the maintenance Standard Operating Procedures (SOPs) that together form the City's Maintenance Manual. Page 17 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way • In 2020, ES began reviewing Streets and Parks O&M SOPS for adherence to permit requirements to reduce stormwater impacts associated with maintenance activities. • In 2021 the City adopted the King County O&M Manual and SOPS with City supplements. S5.C.7.e: Ensure Staff Training for Operations and Maintenance Personnel • City field staff are trained annually in IDDE and spill response procedures. In 2021, field staff responsible for construction operations, street maintenance, parks, and facilities maintenance received updated training in construction BMPs, spill response, and review of Stormwater Pollution Prevention Plan (SWPPP) and TESC requirements. Maintenance crew leads also attended a Best Management Practices (BMPs) training that they shared with their crews. Licensed maintenance personnel are trained annually for pesticide/herbicide application, and this program will continue in 2022. S5.C.7.: Implement a Stormwater Pollution Prevention Plan for All Heavy Equipment, Maintenance, or Storage Yards, and Material Storage Facilities Owned or Operated by the Permittee • In 2019, ES staff reviewed and updated the Stormwater Pollution Prevention Plan (SWPPP) appendices for the Public Works/Parks Maintenance Yard Annex located at 31130 28th Avenue South. These appendices include a drainage map of the Yard, a map of material storage locations in the Yard, and Excel worksheets that document staff responsibilities, inspection results, spill events, material storage locations, associated BMPs, and staff training. In 2022, ES staff will continue reviewing and revising the SWPPP and its appendices as necessary. • In 2021, ES staff worked with the Parks Department to identify additional City -owned storage yards or facilities that may require SWPPPs, and will develop SWPPPs for these sites if necessary in accordance with Permit Section S5.C.7.f to update SWPPPs by the end of 2022. • In 2021, ES staff continued to review policies and procedures to ensure proper pollution management practices are consistently being implemented and documented, and will update the training materials provided to staff for the annual SWPPP training. In 2021, there was also an increased emphasis on regularly scheduled housekeeping at the Maintenance Yard. S5.C.7.9:Maintain Records of Operations and Maintenance Program Activities In 2020, a review of records retention and data collection was continued as part of the updated procedures and practices for operation, maintenance, and repair. In 2022, ES will continue refining the implementation plan for digitizing all O&M and repair records and standardizing maintenance records procedures. Page 18 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way Source Control Program for Existing Development In recent years, ES staff has identified a growing need to include more preventative, rather than reactive, measures within the stormwater management program overall. One of the primary actions identified was to reinstate a source control inspection program within the Water Quality Section beginning in 2017. This program allows ES staff to better engage business owners in conversations about stormwater pollution, provide business -specific BMPs to prevent illicit discharges, and enforce illicit discharges if found during routine inspections. SS.C.S.a: Implement a Program to Prevent and Reduce Pollutants in Stormwater Runoff In 2017, ES staff identified a need to include more preventative actions within the stormwater management program overall. One of the primary ways identified was to resume a robust source control inspection program within the Water Quality Section. In 2017, ES staff completed a site inventory used to conduct weekly source control inspections. In 2018, 2019, and 2020, updates were made to the inventory to better capture businesses within the City with a high potential for generating stormwater pollution. In 2021, ES staff updated the source control list with additional sites and removed sites as needed. In 2022, ES staff will continue to assess and update the program to more effectively educate business owners and managers on the causes and harmful effects of stormwater pollution, what constitutes a water quality violation, and how the City enforces such violations and operational and structural BMPs tailored to their business activities that can assist with stormwater pollution prevention. SS.C.S.b.i: Adopt an Ordinance or Other Enforceable Documents Requiring Source Control BMPs The Federal Way Revised Code (FWRC) currently includes language regarding source control BMPs but does not require enforcement of those BMPs for existing sites. Enforcement occurs when a lack or failure of BMPs results in a water quality violation. In 2021, ES staff began the initial planning and code review process to determine the most effective method for adopting an Ordinance or other enforceable documents requiring source control BMPs for existing sites and will ensure adoption of this language prior to the August 2022 deadline. SS.C.S.b.ii: Establish an Inventory of Public and Private Sites with Potential to Pollute MS4 In late 2017, ES staff created an inventory of businesses with potential pollution -generating activities. The inventory includes information on the business name, business location, potential pollution sources, inspection history (dates and results), and enforcement measures taken, if any. In 2019, this inventory was updated to include all automotive -related businesses, gas stations, fast food restaurants, and sheet flow sites within the City. In 2020, ES staff continued to evaluate and revise the inventory as necessary to account for changes in land use and development or business closures. SIC codes for each business will be added to the inventory in 2021, as outlined in Permit Appendix 8. In 2021, ES staff retrieved a list of businesses from the Department of Revenue and filtered through the list to add the additional high potential for pollution businesses. In 2022, ES staff will continue to update the source control list and will add/remove businesses based on inspections. Page 19 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way SS.C.S.b.iii: Implement an Inspection Program for Pollutant -Generating Sites In late 2017, ES staff began conducting regular source control site inspections throughout the City, using the inventory for scheduling and as a recordkeeping document for inspections. In 2021, ES staff will continue conducting regular source control site inspections and will begin scheduling and documenting inspections in NPDESPro. In 2020, a total of 97% of businesses (238 of 245) were inspected within the inventory, which exceeds the future Permit requirement (January 2023) of at least 20% of businesses inspected per year. In 2021, 100% of businesses (245) were inspected within the inventory list. SS.C.8.b.iv: Implement a Progressive Enforcement Policy for Stormwater Compliance Following a source control inspection in which a potential water quality violation is observed, ES staff will issue a technical assistance letter to the business informing them about the potential violation, harmful effects of stormwater pollution, and BMPs they can implement to prevent illicit discharges from occurring. When an illicit discharge is found during a source control inspection, ES staff will issue a formal Notice of Water Quality Violation that contains similar information to the technical assistance letter, but also outlines required corrective actions to eliminate the discharge and a deadline by which to complete these actions. All of these enforcement actions are recorded in the Source Control Inspection Inventory, and if at the level of a water quality violation, are recorded in VUEWorks, the City's asset data management system. Starting in 2020, all of the source control inspection results and enforcement data were tracked in NPDESPro. In 2022, ES staff will continue tracking all source control and enforcement data on NPDESPro. SS. C.8.b.v: Ensure Staff Training for Source Control Program ES Water Quality staff in charge of source control inspections are trained annually in the source control inspection program, emphasizing inspection procedures, recordkeeping, and commercial -related BMP resources. Staff members involved with the source control program must also participate in the annual Illicit Discharge Detection and Elimination training to ensure proper identification and notification of illicit discharges if found during source control inspections. Page 20 of 21 2022 NPDES Annual Report - Attachment 2 Monitoring City of Federal Way A collaborative monitoring program is paid for by Western Washington NPDES Permittees, administered by Ecology, and designed to monitor and evaluate the effectiveness of the best management practices specified in the Permit. The goal of the monitoring program is to provide an unbiased assessment of whether stormwater management actions are resulting in genuine progress towards regional water quality targets. In 2022, the City will continue to pay into the collective fund and support the implementation of the three components of the Regional Stormwater Monitoring Program: • Status and trend monitoring studies to measure whether the health of lowland streams and shorelines in Puget Sound is improving or declining; • Stormwater effectiveness studies to provide widely applicable information about what best management practices work, or don't work, and how to improve stormwater management; and • Source Identification Information Repository designed to share information about source identification and elimination methods and identify opportunities for regional solutions to common illicit discharges and pollution problems. Page 21 of 21 2022 NPDES Annual Report - Attachment 2 Conclusion City of Federal Way Links to the 2021 Annual Report and ESP update are posted under "News and Updates" on the City's Surface Water Management Division website at: http://www.cityoffederalway.com/surfacewater. If at any time the City is unable to comply with the terms and conditions of the Permit, staff must notify Ecology within 30 days of becoming aware that non-compliance has occurred. Written notification must include a description of the non-compliance issue and steps planned or taken to achieve compliance. The City remains in compliance with the Permit and is using all known, available, and reasonable methods of prevention, control, and treatment to prevent pollution into the surface waters of Washington State. Page 22 of 21 2022 NPDES Annual Report - Attachment 2 City of Federal Way Attachment 2 - Internal Coordination Mechanisms Although the covid-19 pandemic ushered in new policies regarding social distancing and remote work, the City was able to evolve and find multiple ways to stay connected and communicate effectively throughout 2021 and into 2022. Despite the inability to hold in -person meetings, the Environmental Services (ES) Division met weekly via Zoom virtual conference calls in 2021 to ensure consistent and regular check -ins on team activities, upcoming projects, and important events and deadlines. Furthermore, ES is continuously identifying opportunities for increased coordination mechanisms and communication with other divisions within the Public Works Department, as well as the City as a whole. Some examples of these expanded coordination efforts include: Increased collaboration with the Development Services Division in the Public Works Department. Since these staff oversee the "Controlling Runoff from New Development, Redevelopment, and Construction Sites" portion of the Permit, SWM is Working to increase coordination with them throughout the year. This includes participating in discussions on inspection recordkeeping, rainy season site control, and alerting them when an IDDE event affects a site with an open permit for development or construction. ■ Expanded communication with the Parks Department with regards to the Stormwater Pollution Prevention Plan (SWPPP) at the Steel Lake Maintenance Yard, and how we might create and implement SWPPPs in 2022 for additional Parks Maintenance facilities in the City. ■ Increased coordination with the Streets Division of the Public Works Department to ensure project plan review adequately addresses stormwater concerns for planned infrastructure and that inspections during the project construction phase align with stormwater BMPs to prevent runoff from project sites. As the City maintains its remote work status for the near future, internal coordination mechanisms are continuously evaluated and updated to best facilitate effective communication between all parties and eliminate barriers to compliance with the terms of the Permit. Page 1 of 1 2022 NPDES Annual Report -Attachment 3 City of Federal Way Attachment 3 - Description of 2021 Public Education Activities Public Events In 2021, the Environmental Services (ES) Division attended the Mayor's State of the City Address in February via zoom. In 2021, ES abided by COVID-19 social distancing and event -related policies to ensure staff and public safety. ES is looking at virtual event opportunities for public engagement until in -person events resume. Storming the Sound with Salmon (SSS) Program Although the SSS curriculum continued in the classrooms, tanks and salmon eggs were not distributed to participating schools in 2020, and the 2020-21 school year release event was cancelled. In fall 2021, planning resumed for the 2021-22 school year. Tank maintenance was performed by ES staff in fall 2021 at each school to ensure tanks and equipment were properly maintained and stored during the program's hiatus. Salmon eggs and tank maintenance supplies were also delivered near end of fall 2021. ES staff provides support to salmon tank leads at each school as needed until the release event. In spring 2022, the release event will be a virtual grade -level experience for all 4th graders, as intended by the new curriculum developed in 2019. Green Living Workshops The ES Division and the Solid Waste & Recycling Division staff collaborate to provide free educational workshops for residents on topics related to stormwater and sustainability. In 2020, the City's Green Living Workshop Program went virtual in an effort to engage a wider audience and increase accessibility to the workshops during the COVID-19 pandemic. In 2021 there were eight workshops held on topics such as container gardening, edible greens, and native plants. The participation in the virtual platform was substantially increased over the in -person workshops. As a result, the City plans to continue holding the Green Living Workshops virtually past the COVID-19 pandemic restrictions. Volunteer Events Although suspended in 2020 due to COVID-19, ES hosted volunteer events in 2021 that encouraged public participation in stewardship activities within safety guidelines. ES staff continued storm drain marking and storm drain marker mapping, and will work on other programs including removing invasive plants species and planting native vegetation in 2022. E-Newsletters E-newsletters allow ES to provide more timely information to the public on seasonal stormwater issues and upcoming events. After taking a hiatus for 6 months in 2021 due to staffing shortages, ES will continue to produce a monthly e-newsletter.. This will enable ES to provide time -sensitive information related to upcoming events and Permit -related issues. Environmental Coalition of South Seattle (ECOSS) In 2020, ES targeted outreach to 13 businesses with a high potential for generating stormwater pollutants and prone to spills, such as restaurants and automotive support service businesses. ECOSS also provided training in multiple languages to employees for whom English is a learned language so that they may better educate and implement spill kit awareness. ECOSS provided free spill kits, custom spill plans, and staff training so businesses knew how to prevent or quickly address and clean up spills and illicit discharges. ECOSS has now served 322 businesses in the City of Federal Way since 2013. In 2021, COVID-19 restrictions Page 1 of 2 2022 NPDES Annual Report - Attachment 3 City of Federal Way prevented ECOSS from completing the tasks outlined in the scope of services signed by the City. ECOSS will fulfill the outlined tasks in 2022 now that restrictions have been lifted. Car Wash Program The City's car wash program informs businesses and charity groups that it is a violation of City Code to allow dirty, soapy water from car washing activities to enter storm drains. Realizing that car washes are an important fundraising tool for many groups in the community, the City offers an environmentally safe solution. The City has special kits available that pump wash water into the sanitary sewer system, thus keeping contaminants out of local surface waters. Although suspended in 2020 due to COVID-19, the free car wash kit check-out program at City Hall resumed in fall 2021. ES will continue to encourage the use of charity car wash ticket programs and other alternative fundraising options as a solution, but kits will still be available if requested. Various Publications Each year, ES produces new and updated public education materials as needed. In 2021, ES staff worked to update publications for commercial site inspections, such as Best Management Practices resources and related documentation to ensure that these materials are tailored towards commercial sites and business owners, as opposed to construction sites and contractors. An emphasis on expanding multilingual resources is being continued into 2022. Training City staff participated in a number of trainings in 2021 related to the City's Stormwater Management program. Trainings varied in the number of staff members in attendance. Internal Training: NPDES Presentation to Land Use and Transportation Committee & City Council IDDE Training for Police Department IDDE Response Training for Field Staff Amanda Database Program (Controlling Runoff) VUEWorks Database Program (Operations & Maintenance) NPDESPro Database Program (IDDE, Private Inspections, & Source Control) External Traini Virtual Engagement Training Volunteer Management Training Stormwater Chemistry Training CESCL Recertification Training for Inspectors King County Stormwater Design Manual Training Trenching and Shoring Certification StormCon (ES Division attended) Page 2 of 2 2022 NPDES Annual Report - Attachment 4 City pf Federal Way Attachment 4 - Schedule & Strategy for ECOSS Campaign In accordance with Permit Section S5.C.2.a.ii(c)1, the following document fulfills the requirement to develop a strategy and schedule to more effectively implement an existing behavior change campaign. The chosen campaign involves collaborating with the Environmental Coalition of South Seattle (ECOSS), a non-profit organization that provides multilingual stormwater outreach to businesses in the Federal Way. ECOSS provides free spill kits, custom spill plans, and staff training so businesses know how to prevent, or quickly address and clean up, spills and illicit discharges. BACKGROUND The City of Federal Way (City) Surface Water Management (SWM) Division began _ working with ECOSS in 2013. Until 2018, ECOSS was funded by regional grants to provide this outreach effort to twenty area businesses, particularly to businesses J that had multilingual employees. Although grant funding is no longer available, ECOSS SWM continuesto implement this program, targeting outreach to businesses with a high potential for generating stormwater pollutants and are prone to spills, such as restaurants and automotive support service businesses. SWM staff also utilizes the annual spill analysis to inform which businesses to select for future Sustainable Solutions for All participation in the ECOSS program based on potential for, or known history of, prohibited discharges and/or spill events. Businesses are also chosen based on the diversity of the staff, as emphasis is placed on providing assistance to multilingual businesses. ANALYSIS & LESSONS LEARNED In June 2020, SWM staff completed an evaluation of the effectiveness of. the ECOSS program. The analysis aggregated data from 2013-2019 on which sites were visited, how frequently they were visited, and whether or not they had an IDDE event in that year or future years. The analysis provided the following conclusions: 1. The majority of businesses participating in the ECOSS program were food related or automotive businesses. Despite the emphasis on these types of businesses, food related and automotive establishments continued to have the most IDDE events. Some of these were businesses that had participated in the ECOSS program. 2. The data also demonstrates a high number of businesses with 5 to 6 consecutive years without an IDDE event after participating in the ECOSS program. This shows that among the total number of participating businesses, a majority of them are successful in preventing future IDDE or spill events. 3. Based on the data, businesses that received multiple visits from ECOSS reduced their chance of having an IDDE event by 3.9% compared to sites that received a single ECOSS visit. It can thus be surmised that additional visits and education for business owners correlate with less chance of future IDDE events. Based on the findings of this analysis (S5.C.2.a.ii(b)), the City of Federal Way selected Permit option S5.C.2.a.ii.(c)1, "Develop a strategy and schedule to more effectively implement the existing campaign." The data from this analysis supports the conclusion that the ECOSS program positively influenced a business's capacity to prevent future IDDE events for multiple years, and that their capacity for spill prevention only increased with additional visits from ECOSS. However, the data also showed that the businesses with the highest risk of future IDDE events were the types of businesses least likely to have 2021 NPDES Annual Report -Attachment 5 City of Federal Wa success preventing future IDDE events. As such, the strategy and schedule for future implementation will aim to more effectively improve spill prevention and success under the ECOSS program for these high -risk potential polluters. STRATEGY Moving forward, SWM plans to ensure that new businesses in the City are welcomed into the program. Each year, 25% of the total businesses served will be new to the program. Additionally, a continuous effort will be made to ensure that the selected businesses are representative of our Environmental Protection Agency (EPA) Environmental Justice demographics with regards to primary non-English languages spoken in the community (Spanish, Korean, Ukrainian). As we understand that the EPA data is reflective of the community as a whole, we will continuously work to obtain more accurate data on the demographics of business owners and employees within Federal Way to better represent the true multilingual diversity of businesses served. We will continue to target food -related and automotive establishments as these are the identified "hotspot" business types for spills or other IDDE events. We also recognize that an existing barrier to long-term success is that many of the participating businesses have high staff turnover rates. This increases the chance that knowledge from ECOSS involvement may be lost year to year. SWM will collaborate with ECOSS to develop a strategy to offset this knowledge loss, such as repeating training with certain businesses or business associations to ensure that the training becomes a part of their routine operations. This also presents an opportunity to create a focus group or survey for business owners so we may better understand staff turnover frequency and associated issues. Each business served will receive three touch points from the ECOSS program administrators due to the effectiveness of multiple touch points, as reported by ECOSS. Additionally, SWM will consider the incorporation of a final, fourth touch point to each participating business that will be led by SWM's Pollution Control Specialist. During that visit, SWM will ensure training completion, provide technical assistance upon request, and offer Best Management Practices if necessary. Finally, SWM staff will post content about the ECOSS program, successes of businesses served, and other program highlights to the City's facebook page and monthly e-newsletter. As the City's facebook page has limited capacity for accommodating stormwater-related content, this may present an opportunity to encourage City leadership to approve the previously considered Public Works Department -specific facebook page. This would allow for better control over post content and timing so that we may do our best to engage with our intended audiences, including current or potential ECOSS participants. The ECOSS-related communications may spark interest in business owners who are eager to participate in the program, especially those who have multilingual staff. In consideration of the current and projected budget for ECOSS program implementation, SWM will collaborate with ECOSS to devise alternative training opportunities if demand for program participation among community businesses rises past budget limitations. Overall, increasing awareness of the program and encouraging interested businesses to engage with SWM will provide opportunities to not only welcome more businesses into the program, but also to better understand our local business owners and their needs moving forward. The following logic model (Figure 1.) provides a summary of key performance indicators from short-term to long-term that SWM will use as a guide, in collaboration with ECOSS program administrators, to continuously improve and evolve ECOSS program implementation. 2021 NPDES Annual Report - Attachment 5 City of Federal Wa Figure 1. Logic Model for ECOSS Implementation Short -Term Goals Intermediate Goals Long -Term Goals •Add an additional 25% new businesses to the roster for services •Focus on demographic representation for new and existing businesses (using the primary languages as a guide) •Ensure three touch points for each business during their time,in the program •Engage local business owners through social media and e-newsletter content about ECOSS SCHEDULE •Aggregate and evaluate program data annually to gauge effectiveness and inform selection of new and repeating businesses •Analyze status of repeating businesses and determine if program graduates require adjusted enforcement for future IDDE events •Incorporate a fourth touch point from SWM staff •Explore the option of creating a Public Works facebook page •Continuously explore program maintenance and sustainability, identifying and implementing strategies when possible •Achieve demographic representation for a majority of businesses served •Coordinate with ECOSS to determine future program goals •Collaborate with ECOSS to develop focus groups or survey instruments for better program evaluation 2021* —12 businesses served by the program; 3 out of 12 are new; Spanish-speaking businesses must be well represented as this is the primary non-English language spoken in Federal Way. *Due to COVID-19 restrictions ECOSS was unable to complete the tasks in the signed Scope of Services in 2021, and postponed activities until 2022. 2022 — Potential increase of businesses served; continue 25% new businesses; increase multilingual representation based on Federal Way language demographics 2023 — Potential increase of businesses served; continue 25% new businesses; increase multilingual representation based on Federal Way language demographics 2024 — Program evaluation due March 31, 2024; use evaluation summary to determine next steps 2022 NPDES Annual Re art - Attachment 5 City of Federal Way Attachment 5 - Stewardship Opportunities for Residents Stewardship opportunities for residents were highly restricted due to covid-19 policies regarding social distancing and gatherings. Since these activities often involve a great deal of in -person events, SWM staff suspended the majority of these opportunities to ensure safety for both staff and the public. Stream Team In 2019, SWM staff implemented a new Stream Team program. Two volunteer trainings were held during the fall, and volunteers began regular water quality monitoring at six stream sites in October. Stream team volunteers measure a variety of parameters, including: temperature, pH, turbidity, dissolved oxygen, and nutrients, among others. Due to covid-19 policies, volunteers discontinued monitoring in 2020 as City Hall was inaccessible to the public and kits were not available for check-out. SWM resumed monitoring during the 2021 wet weather season and revamped the program for long-term check-out of the kits to Stream Team members who continue to be active in the program. Trainings for new volunteers were held in fall 2021, and volunteers resumed regular water quality sampling at four sites. Lake Level Monitoring In 2019 the City partnered with the Lake Observations by Citizen Scientists & Satellites (LOCSS) program, run by the University of Washington, University of North Caroline Chapel Hill and NASA, to install two lake level gauges in Federal Way. The gauges were installed at Steel Lake and North Lake. - The goal of the program is to use citizen scientists to better understand how and why lake levels change over time. In 2021 citizen scientists reported lake level data a total of 257 times between the two sites (71 North Lake; 186 Steel Lake), compared with a combined total of 297 in 2020. In 2022 the gauges will remain in place and data will continue to be collected. Storm Drain Marking Although suspended in 2020, SWM staff continued to provide educational markers for installation near catch basins that drain to the City's MS4 in 2021. The markers inform the public that the storm drains discharge to local waterways. Additionally, in 2021 SWM continued using volunteers to map where curb markers exist within the City and in what condition they are in. Volunteer Events Although suspended in 2020 due to covid-19, SWM planned to host volunteer events in 2021 that encourage public participation in stewardship activities, if possible within safety guidelines. ES staff was able to continue storm drain marking and storm drain marker mapping, and will work on other programs including removing invasive plants species, and planting native vegetation in 2022. Page 1 of 1 rype Asset ID Outfall Size Notes Secondary,44 0 Need to verAfy sizematerial Secondary 49, is 18" CMP Outfall Secondary 118 is 18" CMP Outfall Secondary 210 48 4 " CMP Outfall SecondSecondary 1 217 12" 2" CMP Outfall Secondary 253 15 15" CONC OUTFALL SecondaEy 267 0 IMet far twin culverts. Ned t.Q ve rify size mat rial Secondary 261 0 Need to veri fy size & material 5erpndary263 36 Need,verify ize & material Spcopdarv,265 12 Need -to verify iz & m terial Secondary 7 12" 12" CMP Outfall Secondary 128 12 12" CONC u II Secondary 284 12 lNeed to verify size & material Secondary 266 48 Intake s t r ucture with la rge trash rack PrimaEy 1 6 6" PVC Out -fall Primpry 3 12 12" CONC to Dispersal Trench Outfall Primary 5 15 15" CONC u all Primary 7 IS 18" CONC Outfall Primary 8 1 NC Outfall P.rjrnary 15 18 1 " Cmp Chitfall Primary— 24 24" CMP Outfill Primary 20, 0 1 Need to veri size & material Primary 21 12 12" CQNC QLjtfaJ) Pri 22 15 ] C Outfafl Primary 29 12 12" fall Primary 30 12 12" CONC Outfall Primary 31 12 12" C-QbLC Ou all Primary 32 12 12" CONC Outfall Primary 33 12 12" CMP Outfall Primpry 34 12 2" ConConc Outfall Prjmary 35 0 Need 19-yerify 5ize & material Primary 36 0 1 Need to verify siz-g & materjaj Prima 15 15" CONC Outfall Primary 39 12 12" CONC Outf II Primary 40 18 18" Cmp Qptb.IJ Primary 41 12 12" CONC II Primary 42 Q Need to verify size & material Primary 43 18 is" CMP Outfall Primary 46 12 12" CONC Outfall Primary 47 0 Need to v ri ize & material Primary 48 18 18" CPEP OutfaI[ PrjmaEy 50 0 Need to verify size & material Primary 52 0 J\IeQd to verify size & material Primary 54 Null Outfall is a l r e Coorretp structure Primary 55 12 12" CONC Outfall Primary 56 12 12" HOPE Outfal[ Primary 58 0 Ne size & material Primary 59 18 1 " CPEP.Quffall Primary 62 24 24" CMP Outfall PrimarV 63 is 18" Cmp Outfall Primary 65 0 Need tp, verify size & material PrimaPrimary 66 24 2d" CMP Outfal1 PrImary 67 21 4 21" CMP 0 tfall Primary fig 97 7" CMP Outfall Primary 70 18 38" CONC OLitfajl Primary,71 0 Ne d to verifyiize & material Primary 72 18 18" CMP Outfall Primary 74 1 " Cmp Outfall Primary 75 18 18" CPE2 Ditfall Prima 7 12 12" CONC 0 utfaII Primary 12 12" CMP Out -fall Primary 79 0 Need to verjfv size & material Primary 80 18 18" CONC OutfalI prima 81 30 30" CMP Outfall Primary 82 0 Need to verifysize & material Primary 85 12 12" HOPE QvIfid Primary 1 89 18 18" CPEP Outfall Primary 91 12 12" CONC Outfall PrimarV 92 18 " CONC utfall Primary 93 18 18" CMPOut-fall Primary 95 12 12" CONC Ouffall PrimarV 97 12 12" CONC Outf II Primary 98 12, 12" HOPE Outfall Primary 102 21 2-1" CQNC Outfall Prilpiry 103 12 12" CONC Out -fall Primary 104 0 Need to verify size & material PrimarV 105 0 Need to verify size & matqrjaJ PrImaEy 106 36 36" CMP OutfalI Primary 107 1.8 18" CONC Outfall Primary 108 42 42" CONC Outfall Primary 109 12 12" N tf 11 PrimarV 110 12 12" CON-r,-O vtfa it PrimarV Ill12 12" CONC Out -fall Primary 112 12 12" CONC Outfall Primary 113 12 12" CONC Outfall Primary 114 12 " C NC Outfall Primary 115 18 18" CON.0 Qutfa]J PrimarV 119 0 Need to vg_rjfy sile & material Primary 120 21 21" CONC Outfall Primary 121 0 Need to verify size & material Primary 124 12 12" CMP Outfall Primary 125 12 12" CMP Outfall Primpa 1 6 15 15" CONC Outfall Primary 127 18 1 " CMP OutfalI Primary 129 18 18"CQNCQu Il Primary 13Q D Need to ver' i material Primary 132 12 12" CONC Outfall Primary 133 12 2" CONC Outfall Pr' 134 36 36" MP u all primacy 135 12 12" CONC Outfall Prima 137 0 Need to verify size & materii3l Primimy 138 0 Needto verify size & material Primary 139 24 24" CON uffa11 Primary 140 18 18" CONC Outfall Primary 141 18 18" CMP Ouffall Primary 142 24 24" CMP II PrimaEy 143 15 15" HDPE Outfall Primary 144 0 Need to verify size & material PrjmarV 146 12 12" CMP Qutfajl Primary 147 12 12" C P Ou all Primou 148 12 12" CMP OutfalI Primary 149 12 2" CMP Outfafl Primary 150 12 " CMP OutfaJI Prjrpary 151 18 18" MP ll Prima 1S Nedverify size rial Primary 153 18 " CMP OurFall Primary 154 18 18" cmP OutralI Primary 155 12 12" CMP Outfall Primm 157 24 24" CMP OutfalI Primary 158 18 NC Outfall Pri1ppry 160 30 0" CMP OutfaJI Primary 162 18 18" CMP Qutfa11 Primary 156 8 8" HDPE OutfalJ Primary 167 0 Need to verify size & material Primary 168 12 12" CMP OjjtfaJI Primary 169 12 12" CONC Outfall Primary 170. 0 Need to verifV size & material Primary 175 0 Need to verify size & material Primary 176 18 1 NC Outfall Primary 192 24 24" CONC Outf II PrimaLy 184 is 18" CMP Outfall Prima 185 1 " CMP Outfall Primpry 186 12 12" CQN.0 Qutfall PrimarV 187 12 12" CONC u II Primaly 188 18 18" C P Outfall Primary 189 12 12" CMP Outfall Primary 190 12 12" CMP Outfall Primary 191 21 21" CMP Outfall Primary 192 12 12" CMP OutfaJJ Primivy 1 193 12 12" CMP Outfall Primary 194 12 12" CMP DujbII Primary 195 0 1 Need to verify, material Primary 196 12 12" CMP Outfall Primary 197 12 2" CMP Outfall Primary 198 0 Ned to verify ize & material Primary 199 12 12" CONC Outfall Primary 200 24 24" CONC Outfafl Primiry 201 48 4 ONC Outfall PrImary 1 202 0 Need to veri fy 5 lze & material Primary 203 IS 1 " CPEP Outfall Primpry 204 48 48" CMP Out -fall Primar 207 48 N u ll Primary 208 48 48" CONC +2 UNKNOWN OutfalI Primary 209 54 54" CMP Outfall Primary 214 0 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COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 7, 2022 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Desired S. Winkler. P.E, Deputy Director DEPT: Public Works Attachments: 1. Staff Report Options Considered: 1. Authorize the grant application submittals. 2. Do not authorize the grant application submittals and provide direction to staff. MAYOR'S RECOMMENDATION: Option MAYOR APPROVAL: IniiialflDxto (DIRECTOR APPROVAL: P5 \K1 -3, -3 -ZZ 0 y/ Initial/Date COMMITTEE RECOMMENDATION: I move to forward the proposed authorization for grant application submittals to the March 15, 2022 consent agenda for approval. Jack Dovey, Committee Chair Jack Walsh, Committee Member Hoang Tran, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed authorization. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL# ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED—11/2019 RESOLUTION 4 CITY OF FEDERAL WAY MEMORANDUM DATE: March 7, 2022 TO: City Council VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director Desired S. Winkler, P.E., Deputy Public Works Director SUBJECT: TRANSPORTATION GRANT FUNDING APPLICATIONS FINANCIAL IMPACTS: The street capital program is funded primarily by leveraging of annual city funding to match available grant funding. The street capital program is funded annually by a combination of dedicated funding sources including: $1.5 Million Real Estate Excise Tax (REET), $320,000 Motor Vehicle Excise Tax (MVET), and $300,000 (on average) Traffic Impact Fees (TIF). Proposed city match funds per proposed grant application per year is detailed below. Operations and maintenance of these projects is expected to be minimal and primarily consisting of additional electricity costs associated with added street lighting. Operations and maintenance costs will be considered as part of the future budgets once the construction is completed. The asphalt overlay program is funded annually by a combination of dedicated funding sources including: $1.0 Million REET, $500,000 MVET, and $2.0 M of Solid Waste Excise Tax. These funds are used to leverage for preservation grant funds. There are no additional operations and maintenance costs associated with pavement preservation projects given it is rehabilitation of existing infrastructure. BACKGROUND INFORMATION: This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's Transportation Improvements Plan (TIP) and concluded that the following projects will likely be competitive in the 2022 Puget Sound Regional Council (PSRC) Countywide Grant Program. Project (Funding Phase) Estimated Project Cost Possible Grant Funds Estimated City Grant L _ Match Pacific Hwy Non -Motorized Trail — Phase 2 (Construction) S 308th — S 304" ; Dash Point Road — S 2881 PSRC — Countywide $3,500,000 $3,000,000 $500,000 Non -Motorized (Federal Funds) City Center Access — BPA Trail Extension Phase 1 (Design) S 3241-1111 PI S to 230 Ave S: 23rd Ave S — S 324th to S 320th PSRC — Countywide $800,000 $650,000 $150,000 Non -Motorized Federal Funds March 7, 2022 Land Use and Transportation Committee Authorization to Submit Transportation Grant Applications Page 2 Project (Funding Phase) Estimated Project Cost I Possible Grant Funds I Estimated City I Grant Match S 320`" Preservation (Design + Construction) l SI Ave S — Paritlr HwV .19 PSRC—Countywide $3,000,000 $1,500,000 $1,500,000 Preservation (Federal Funds) S 324th Preservation (Design + Construction) I I" Pi S -- Pacific Hwy S PSRC — Countywide $700,000 $350,000 $350,000 Preservation (Federal Funds) • COUNCIL MEETING DATE: N/A ITEM #: E CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PROGRESS UPDATE ON SOUND TRANSIT PROJECTS IN FEDERAL WAY POLICY QUESTION: None. COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 7, 2022 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Ryan Medlen, Sound Transit Liaison DEPT: Public Works Attachments: Staff Report Options Considered: N/A MAYOR'S RECOMMENDATION: +N�/A .^ MAYOR APPROVAL: J N/A DIRECTOR APPROVAL: uj-- C mmo c Council NIT aL ale Initial/Date InitialiDate COMMITTEE RECOMMENDATION: N/A Jack Dove , Committee Chair Jack Walsh, Committee Member I lo,-ing Tran, Committee Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # , REVISED-2/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 7, 2021 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor w, EJ Walsh, P.E., Public Works Director e7 FROM: Ryan Medlen, Sound Transit Liaison SUBJECT: Progress Update on Sound Transit Projects in Federal Way FINANCIAL IMPACTS: None. BACKGROUND INFORMATION: Staff will present the monthly progress update on the Sound Transit projects in the City of Federal Way. Updates for this month include: Federal Way Link Extension: • Columns are in the process of being constructed. Once the columns are completed, the remaining girders are expected later this year. For the girders that have been delivered, Sound Transit is working on preparing to pour the guideway decks and prepare for laying the track. • The area of the new parking garage extension at 21' Ave. S and S 316th St. has begun. Work is beginning first on a new detention vault to handle the storm water followed by the garage foundations. The vault is located under what was the west entrance to the parking garage. • Utility work on S 320'h St. with Lakehaven is wrapping up. There is some roadway restoration that is planned for early March. The next phase of work in this area will be to replace the existing storm drain line with a larger pipe. • North of S 317th St. work continues to focus on finishing walls and utility relocations. OMF South: • No update since the February LUTC meeting. Tacoma Dome Link Extension: • No update since the February LUTC meeting. COUNCIL MEETING DATE: N/A ITEM #: F CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: QUARTERLY UPDATE ON THE PERIODIC UPDATE TO THE COMPREHENSIVE PLAN POLICY QUESTION: None. COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 7, 2022 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other STAFF REPORT BY: Chaney Skadsen, Senior Planner DEPT: Community Development Attachments: N/A Options Considered: N/A MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: y N/A DIRECTOR APPROVAL: 2/23/22 �C�ommi cc Council InitiaVDate lnitiaifDate InitiaMate COMMITTEE RECOMMENDATION: N/A Jack Dove , Committee Chair Jack Walsh, Committee Member Hoanz Tran, Committee Member PROPOSED COUNCIL MOTION: N/A As approved by the City Council, the Comprehensive Plan Periodic Update Public Participation Plan, planning stall will provide quarterly updates to the Land Use and Transportation Committee. Topics to be discussed at this meeting include community engagement efforts, progress made on the existing and new chapters and the ad hoc committee. (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION; ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED—1/2022 RESOLUTION #