RES 22-826 - Amending Rules of Procedure (Public vs Citizen)and
RESOLUTION NO. 22-826
A RESOLUTION of the City of Federal Way, Washington, Amending
the City Council Rules of Procedure.
WHEREAS, the Federal Way City Council adopted the Council Rules of Procedure in 1992;
WHEREAS, the Federal Way City Council has modified the Rules of Procedure many times
since 1992; and
WHEREAS, the Federal Way City Council recognizes that the City serves all who reside
within its boundaries and seeks to use language that is meant to indicate inclusion in reference to the
people it serves by changing the term "citizen" to "members of the public".
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. The Council Rules Index shall be amended as follows:
INDEX
SECTION NO.
TITLE
PAGE NO.
1
Authority
1
2
Council Meetings
1
3
Agenda Preparation
6
4
Council Discussion
7
5
PublicCitizen Comment
7
6
Motions
8
7
Ordinances
10
Resolution No. 22-826
Page 1 of F7
8 Presiding Officer 11
9 Council Relations with City Staff 11
10 Council Meeting Staffing 12
11 Council Member Attendance at Meetings 12
12 Public Hearings 14
13 Media Attendance at Council Meetings 15
14 Council Representation and Social Media Use 15
15 Confidentiality 17
16 Council Travel & Expenses 17
17 Public Records 24
18 Council President and Deputy Mayor Selection Process 24
19 City Advisory Bodies 25
20 Council Committees 28
21 Filling City Council and Mayor Vacancies 29
22 Miscellaneous 32
23 Suspension and Amendment of Rules 33
Section 2. Rule 2.2 (d) shall be amended as follows:
(d) PublicGitiz-en Comment
Members of the audience may comment on items relating to any matter, except for
topics prohibited by RCW 42.17A.555 (prohibiting the use of facilities of a public
office to support or oppose a ballot measure or an election campaign for public
office). PublicGitizen comment sign-up sheets will be available at each regular
council meeting for the use of those eitizensmembers of the public wishing to address
the Council. Members of the public are encouraged to begin their comments by
stating their name and explaining their connection to the Cityof Federal Way._
Comments are limited to three (3) minutes, except the follow will be allowed five (5)
minutes:
Resolution No. 22-826 Page 2 of l7
- a person whose property is the subject of a condemnation ordinance
then pending before the City Council;
- a person speaking on behalf of a group of more than five (5) in
attendance;
a person speaking with written proof that more than five (5) other
ei4ze R-s ep ople have designated the speaker as spokesperson.
No speaker may convey or donate his or her time to another speaker.
The Mayor may allow eitize Ye up blic comment on individual agenda items at times
during the meeting other than the regularly scheduled PublicGitiz Comment period.
These agenda items include, but are not limited to, ordinances, resolutions and
Council Business issues. (See also Section 5, "PublicEitizen Comment" of these
Rules.)
Section 3. Rule 2.2 (h) (i) shall be amended as follows:
i. First Reading.
Discussion and debate by the City Council may be held at this time. Council
Members may request amendments to the ordinance or direct staff to further
review the ordinance.
Public�'� Comment in accordance with Rule 2.2(d) above will be
accepted at First Reading of all Ordinances, unless there is a public hearing
on the topic during the same meeting.
Section 4. Section 5 of Council Rules shall be amended as follows:
SECTION 5. PUBLICUTIZEN COMMENT
5.1 Persons addressing the Council, who have not been invited to present as part of the formal
agenda, will be requested to step up to the podium, give their name for the record, and limit
their remarks to three (3) minutes. A person speaking on behalf of a group of more than five
(5) in attendance or written proof that more than five (5) designate as spokesperson may
speak for five (5) minutes. No speaker may convey or donate his or her time to another
speaker. All remarks will be addressed to the Council as a whole, and not to individuals such
as City staff members, Council Members or the Mayor. Any person making personal,
impertinent, or slanderous remarks, or who becomes boisterous, threatening, or personally
Resolution No. 22-826 Page 3 of 47
abusive while addressing the Council, may be corrected by the chair or removed from the
meeting.
5.2 Written comments received prior to the start of the meeting will be accepted by the City
Clerk. The City Clerk will read the written comment into the record during the Public
Comment portion of the meeting. The time limits as set forth in Rule 5.1 will apply to written
comments being read into the record.
5.3 The Mayor has the authority to enforce these Rules, preserve order at all meetings of the
Council, and to cause the removal of any person from any meeting for disorderly conduct.
The Mayor may command assistance of any peace officer of the City to enforce all lawful
orders of the Mayor to maintain order at any meeting.
5.4 GitizensMembers of the public with complaints, concerns or questions, should be encouraged
to refer the matter to the Mayor, or ask that the matter be placed on a future City Council
meeting, or Council Committee agenda with the appropriate background information. Any
eitizenmember of the public who voices a concern or complaint at a City Council meeting
that involves a potential violation of the City's Code of Ethics will be advised by the Council,
the Mayor or City staff, of the existence of the City's Ethics Board, and of the procedures for
requesting Ethics Board opinions or investigations from the Ethics Board.
Section 5. Rule 6.5 shall be amended as follows:
6.5 After a motion has been made and seconded, the Council may discuss their opinions on the
issue prior to voting. Council may question staff to seek their opinions on the likely
consequences of a proposed course of action. No further up bliccitizen comments may be
heard while there is a motion and a second on the floor, unless allowed by the Mayor.
Section 6. Rule 12.1 shall be amended as follows:
12.1 TYPES
There are two types of public hearings: legislative and quasi-judicial. The Mayor will state
the public hearing procedures before each public hearing. Qtizei,,5Members of the _public
may comment on public hearing items.
Section 7. Section 19 of Council Rules shall be amended as follows:
SECTION 19. CITY ADVISORY BODIES
19.1 Federal Way's commissions, committees and task forces ("advisory bodies") provide an
invaluable service to the City. Their advice on a wide variety of subjects aids Council
Resolution No. 22-826 Page 4 of'47
Members in the decision -making process. Effective citize up blic participation is an
invaluable tool for local government.
19.2 Council advisory bodies originate from different sources. Some are established by ordinance
while others are established by motion of the City Council. It is at the discretion of the
Council as to whether or not any advisory body should be established by ordinance.
19.3 Federal Way advisory bodies bring together eitize up hlic viewpoints that might not
otherwise be heard. Persons of wide-ranging interests who want to participate in public
service but not compete for public office can be involved in governmental commissions,
committees, and task forces. Traditionally, these bodies have also served as a training ground
or stepping stone for qualified persons who are interested in seeking public office.
19.4 As Federal Way advisory bodies have been formed since incorporation, the adoption of
uniform rules of procedure is necessary to assure maximum productivity. The following
policies govern the City's advisory groups; some of these advisory groups may have more
specific guidelines set forth by ordinance, resolution, the Federal Way Revised Code, or at
times by state law.
19.5 Every advisory body, when it is formed, will have a specific statement of purpose and
function, which will be re-examined periodically by the City Council to determine its
effectiveness. This statement of purpose is made available to all members when they
are appointed.
19.6 The size of each advisory group is determined by the City Council according to its duties and
responsibilities. Another determination to be made prior to formation is the cost of staffing a
proposed advisory body.
19.7 The Council may dissolve any advisory body that, in their opinion, has completed its
working function or for any other reason.
19.8 Members and alternate members of all advisory bodies are appointed by majority vote of the
Council Members.
19.9 Council will interview new applicants at a special council meeting. Any Council Member
who attended the public interview session will be eligible to vote on the recommendation to
be made to the full Council. The full City Council will vote on the appointments to the
Advisory Bodies at a regularly scheduled Council meeting, unless the appointment is made
under Rule 19.12.
19.10 Vacancies on Commissions will be filled as follows:
Resolution No. 22-826 Page 5 of'47
(a) Filling Vacancies at End of Term
To fill a vacancy created by the expiration of a term, City staff will advertise the open
position to the public. The eitize ep rson currently serving in the position may reapply for the
same position. All applicants, including the incumbent, will be interviewed pursuant to the
process outlined in Rule 19.9.
(b) Filling Vacancies Mid -Term
When an eitizen advisory position becomes vacant mid-term, the City Council may appoint
an alternate who is already serving on that same board or commission to fill the mid-term
vacancy. Alternates who were previously interviewed within 12 months of the vacancy being
created do not need to be interviewed again prior to appointment as a voting member.
19.11 Council Members will raise any concerns about any recommendation prior to the City
Council meeting that is scheduled for the approval of the appointment.
19.12 Vacancies will be advertised not more than three times so that any interested ^member
of the public may submit an application. Council Members are encouraged to solicit
applications from qualified eifizensrnembers of the public. In the event there are an
insufficient number of applications to fill the vacancies, the Council President or Deputy
Mayor will solicit new appointments and notify the City Clerk. The City Clerk will notify
Council Members of the proposed appointment(s). Any Council Member may contact the
City Clerk to request the interview process as set forth in Rule 19.9. If no Council Member
requests the interview process, the Council President will appoint said new applicants and
announce the appointment at a regular City Council meeting. Applicants must be
eif zeffsresidents of the City of Federal Way if required by the Federal Way Revised Code or
if required by the City Council. Applications will be available from the Office of the City
Clerk.
19.13 Lengths of terms vary from one advisory body to another, but in all cases overlapping terms
are intended. On special work task forces, where a specific project is the purpose, there need
not be terms of office.
19.14 Newly appointed members will attend an orientation no later than ninety (90) days after
appointment. The orientation will include a presentation by the City Attorney, or designee, to
address applicable laws, including the Federal Way Ethics Code, and receive a briefing by
the commission, committee or task force chairperson, the Council Committee Chair and/or
City staff. The briefing will include the duties and responsibilities of the members of the
advisory body. Each newly -appointed member will receive an information packet that will
include a commission, committee or task force membership list, responsible City staff
member, statement of purpose for the advisory body which may include an ordinance,
Resolution No. 22-826 Page 6 of 47
resolution, bylaws, or annual work program and a copy of the City of Federal Way Ethics
Code.
19.15 All advisory bodies will be responsible for adopting their operating policies consistent with
the establishing resolution or ordinance.
19.16 All meetings of advisory bodies are open to the public in accordance with the public meeting
laws of the State of Washington, which requires a minimum 24-hour advance notice. No
advisory committee will schedule a meeting earlier than 7:00 a.m.
19.17 The number of meetings related to business needs of the advisory group may be set by the
individual body, unless set forth in a resolution or ordinance. Notice of all meetings,
including date, time, place and principal subjects to be discussed will be published in
accordance with state public meetings laws and City policy.
19.18 The advisory body chairperson will be responsible for coordinating the meeting agendas with
the appropriate City support staff.
19.19 Minutes will be kept by City support staff of all meetings in accordance with the public
meeting laws of the State.
19.20 Excessive absenteeism, excluding illness or required travel, is cause for the removal of an
advisory body member. Three (3) consecutive absences will be considered resignation from
the body unless prior to the third absence, the member has requested, and been granted, an
excused absence. The advisory body granting the excused absence will determine the validity
of the request.
19.21 Members may resign at any time their personal circumstances change to prevent effective
service.
Members may be removed, from any advisory body, prior to the expiration of their term of
office, by a majority vote of the City Council.
19.22 A quorum for conducting business is a simple majority of the membership of the advisory
body.
19.23 At the first meeting of each calendar year, or upon appointment, all members of advisory
bodies will provide a written list of all memberships on boards and employment to the Chair
and to Staff. The list will include the members and immediate family (spouse/partner and
dependent children). It is the responsibility of the member to update the list when changes
occur. The purpose of the list is to avoid any instance of conflict of interest. No member of
an advisory body will use their official position for financial gain or personal advantage.
Resolution No. 22-826 Page 7 of 47
19.24 Lobbying efforts by any advisory bodies on legislative, or political, matters should first be
checked for consistency with existing City policy by contacting the Mayor's office. In the
event a position is taken that differs from that of the City's policy, an advisory body acting as
an official body of the City of Federal Way, cannot represent that position before another
body, i.e., the State Legislature or the King County Council. An individual member is free to
voice a position, oral or written, on any issue as long as it is made clear that he or she is not
speaking as a representative of the City of Federal Way, or as a member of his or her
advisory body. Members of advisory bodies speaking to another body to voice their personal
beliefs on a topic should not cite their position as a member of a City of Federal Way
advisory body.
19.25 Members of advisory bodies are encouraged to attend City Council meetings to keep current
on Council actions.
19.26 The City Council may transmit referrals for information or action through the staff to the
applicable Council Committee Chair to the advisory groups. These advisory groups may
transmit findings, reports, etc., to the City Council through staff or the applicable Council
Committee Chair.
19.27 While the City staff s role is one of assisting the commission, committee or task force, the
City staff members are not employees of that body. The City staff members are directly
responsible to his or her Department Director and the Mayor.
19.28 Annually, each advisory body will develop a work program for the City Council's
consideration and approval. The City Council may amend the advisory body's work program.
Section 8. Rule 21.3 (d) shall be amended as follows:
(d) The City Clerk's Office will prepare an application form that requests appropriate
information for City Council consideration of the applicants. Applications will be
available at City of Federal Way offices, King County libraries located in Federal
Way, the Federal Way Chamber of Commerce office, the Federal Way School
District administration office and other locations that the City Council deems
appropriate. Copies of the display advertisement will be provided to current members
of City of Federal Way commissions, committees, task forces and other City -
sponsored eitiRe advisory groups.
Section 9. Those language changes shown as underline and strikethrough changes in the
preceding sections are hereby adopted and a clean version of the Council Rules accepting all changes
Resolution No. 22-826 Page 8 of 47
are attached as Exhibit A.
Section 10. Severabilit . If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this resolution.
Section 11. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 12. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 13. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this 15th day of March, 2022.
[signatures to follow]
Resolution No. 22-826 Page 9 of 47
CITY OF FEDERAL WAY:
jFiR4ELL!,MAYOR
ATTEST:
Wr&tw-
STt4fHXNIE COURTNEY, C t
, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK: 03/09/2022
PASSED BY THE CITY COUNCIL: 03/15/2022
RESOLUTION NO.: 22-826
Resolution No. 22-826 Page 10 of 47
Exhibit A
CITY OF FEDERAL WAY
CITY COUNCIL
RULES OF PROCEDURE
ADOPTED
JANUARY 21, 1992
Amended
March 17, 1992
May 19,1992
July 21, 1992
December 15, 1992
April 20, 1993
January 18, 1994
June 7,1994
September 21, 1994
December 6, 1994
November 16, 1999
February 19, 2002
February 19, 2003
April 6, 2004
March 7, 2006
May 15, 2007
September 18, 2007
March 3, 2009
February 16, 2010
November 23, 2010
December 7, 2010
February 1, 2011
March 1, 2011
February 7, 2012
November 3, 2015
March 15, 2016
March 7, 2017
March 5, 2019
February 18, 2020
January 4, 2022
March, _, 2022
OFFICE OF THE CITY CLERK
Resolution No. 22-826 Page 11 of 37
INDEX
SECTION NO.
TITLE PAGE NO.
1
Authority
1
2
Council Meetings
1
3
Agenda Preparation
6
4
Council Discussion
7
5
Public Comment
7
6
Motions
8
7
Ordinances
10
8
Presiding Officer
11
9
Council Relations with City Staff
11
10
Council Meeting Staffing ,
12
11
Council Member Attendance at Meetings
12
12
Public Hearings
14
13
Media Attendance at Council Meetings
15
14
Council Representation and Social Media Use
15
15
Confidentiality
17
16
Council Travel & Expenses
17
17
Public Records
24
18
Council President and Deputy Mayor Selection Process
24
19
City Advisory Bodies
25
20
Council Committees
28
21
Filling City Council and Mayor Vacancies
29
22
Miscellaneous
32
23
Suspension and Amendment of Rules
33
Resolution No. 22-826
Page 12 of 47
12
SECTION 1. AUTHORITY
1.1 The Federal Way City Council hereby establishes the following Rules of Procedure ("Rules")
for the conduct of Council meetings, proceedings and business. These Rules will be in effect
upon adoption by the Council and until such time as they are amended or new Rules are
adopted.
SECTION 2. COUNCIL MEETINGS
2.1 TYPES OF MEETINGS
(a) Regular Meetings
Council's regular meetings will be held the first and third Tuesdays of each month in
Council Chambers, City Hall with the exceptions outlined below
Regular meetings of Council will begin at 6:30 p.m., and will adjourn no later than
10:00 p.m. To continue past this time of adjournment, a majority of the Council must
concur.
If any Tuesday on which a meeting is scheduled falls on a legal holiday or election
night, the meeting will be held at 6:30 p.m. on the first business day following the
holiday, or on another day designated by a majority vote of the Council.
In the month of August, one regular meeting of Council will be held on the second
Tuesday of the month in lieu of meetings on the first and third Tuesdays.
Unless a majority of Council votes otherwise, the second regular meeting of Council
in December (on the third Tuesday) will not be held.
(b) Special Meetings
A special meeting of Council is any Council meeting other than a regular meeting.
Notice will be given at least 24 hours in advance of any special meeting specifying
the time and place of the meeting and the business to be transacted. A Special
Council meeting may be called by the Council President, the Mayor, or a majority of
the Council Members.
(c) Study Sessions
Council study sessions will be held as needed as directed by the Council President,
the Mayor, or by two (2) or more Council Members.
Resolution No. 22-826 Page 13 of 47
13
Study sessions will be informal meetings for the purpose of reviewing prospective
programs, receiving progress reports on current programs or projects, or to consider a
topic in greater detail than time might allow at a regular or special meeting.
No final action on a topic may be taken at a study session. Action on topics of study
sessions will be taken at a regular or special meeting of Council.
(d) Emergency Meetings
An emergency meeting is a special meeting of Council called without 24-hour notice.
An emergency meeting will be held only when immediate action of Council is
necessary to avoid or mitigate injury to persons or property and when 24-hour notice
of a special meeting is likely to increase the likelihood of such injury. Emergency
meetings may be called by the Mayor or a majority of Council Members. The
minutes will indicate the reason for the emergency meeting.
(e) Executive Session of Council
An executive session is that portion of a Council meeting that is closed to the public
and attended by the Council, the Mayor and necessary staff members and/or
consultants. Executive sessions may be held during Regular or Special Council
meetings. Prior to entering an executive session, the chair of the meeting will
publically state the legal basis for the executive session and the estimated time that
the meeting will be closed to the public. Should the estimated time of the executive
session be exceeded, a public announcement will be made that the executive session
is being extended. State law limits the topics that may be discussed in executive
session s and include such topics as real property acquisition and sale, public bid
contract performance, complaints against public officers and employees, public
employment applications and public employee evaluation, elective office
appointments and attorney -client discussions.
(f) Retreats
The annual retreat will be scheduled before March 1 of each year. Council may
request that the Mayor schedule a mid -year retreat at its discretion.
2.2 ORDER OF REGULAR COUNCIL MEETING AGENDA
(a) Call Meeting To Order
The Mayor calls the meeting to order. The Mayor will announce the attendance of
Council Members and indicate any Council Member who is not in attendance and
whether or not the Council Member's absence is excused. The Mayor may, with the
concurrence of the Council, take agenda items out of order. Agenda items may be
added pursuant to Rule 3.3 of these Rules.
Resolution No. 22-826 Page 14 0l'47
14
(b) Pledge of Allegiance
Council Members or invited guests lead the flag salute.
(c) Proclamations and Presentations
i. A Proclamation is defined as an official announcement made by either the City
Council or the Mayor.
City Council Proclamations are defined as those non -controversial events that
have a major citywide impact. City Council Proclamations will be publicly read
at a City Council meeting and presented to a representative of the event during
the Council meeting.
Mayor's Proclamations are defined as those non -controversial events which are
requested by and for a special interest group within the City. Mayor's
Proclamations are signed by the Mayor and forwarded to a representative of the
event.
Controversy is defined as a dispute, especially a lengthy and public one, between
sides holding opposing views.
The Mayor, Council President, and Deputy Mayor will determine together if a
Proclamation request is for a City Council Proclamation or a Mayor's
Proclamation.
Council Members may request that a Council Proclamation be added to a regular
meeting agenda by submitting a draft of the proposed text of the Proclamation to
the Council President or Mayor prior to the agenda setting meeting outlined in
Section 3 of these rules. Council Members who propose a Proclamation must
identify a person to receive the proclamation no later than noon on the Thursday
before the meeting where it is to be presented.
ii. Ma or - Emerging Issues and Re art
Council Committee and Regional Committee Reports
iv. Deputy Ma or Report
V. Council President Report
(d) Public Comment
Resolution No. 22-826 Page 15 g1'47
15
Members of the audience may comment on items relating to any matter, except for
topics prohibited by RCW 42.17A.555 (prohibiting the use of facilities of a public
office to support or oppose a ballot measure or an election campaign for public
office). Public comment sign-up sheets will be available at each regular council
meeting for the use of those members of the public wishing to address the Council.
Members of the public are encouraged to begin their comments by stating their name
and explaining their connection to the City of Federal Way. Comments are limited to
three (3) minutes, except the follow will be allowed five (5) minutes:
- a person whose property is the subject of a condemnation ordinance
then pending before the City Council;
- a person speaking on behalf of a group of more than five (5) in
attendance;
- a person speaking with written proof that more than five (5) other
people have designated the speaker as spokesperson.
No speaker may convey or donate his or her time to another speaker.
The Mayor may allow public comment on individual agenda items at times during
the meeting other than the regularly scheduled Public Comment period. These agenda
items include, but are not limited to, ordinances, resolutions and Council Business
issues. (See also Section 5, "Public Comment" of these Rules.)
(e) Consent Agenda
Consent Agenda items have either been previously considered by a City Council
Committee or are considered to be routine and non -controversial and may be
approved by one motion. Any Council Member may remove an item from the
Consent Agenda for separate discussion and action.
(f) Public Hearings
See Section 12 of these Rules for discussion of public hearing procedures.
(g) Council Business
Council Business items are those items other than items on the consent agenda,
resolutions, and ordinances requiring Council action.
(h) Ordinances
i. First Reading.
Resolution No. 22-826 Page 16 of 47
16
Discussion and debate by the City Council may be held at this time. Council
Members may request amendments to the ordinance or direct staff to further
review the ordinance.
Public Comment in accordance with Rule 2.2(d) above will be accepted at
First Reading of all Ordinances, unless there is a public hearing on the topic
during the same meeting.
ii. Second Reading and Enactment.
Council Members approve the ordinance for enactment as an enforceable City
law.
iii. Mayor's Action.
Upon successful passage of an ordinance, the Mayor may:
A. Approve the ordinance as passed by Council and sign the ordinance; or,
B. Veto the enacted ordinance by submitting written objections to the City
Clerk and the City Council within ten (10) calendar days; or,
C. Not sign the ordinance, which will then become valid after ten (10)
calendar days have elapsed.
iv. Council Response to a Mayoral Veto.
A. Upon receiving notice of a veto with written objections, the City Council
may amend the agenda of the next City Council meeting to have the
written objections read into the record during Council Business. The City
Council may then take action at the City Council meeting or at the
following City Council meeting. City Council may respond to a veto by:
I. Reconsidering and modifying the enacted ordinance to
incorporate solutions to the Mayor's written objections; or
II. Override the Mayor's veto by a vote of five (5) Council Members
(a majority plus one).
B. If the Mayor does not sign an ordinance within ten (10) days of passage,
the Council President will sign the ordinance.
V. Publication of the Ordinance
Resolution No. 22-826 Page 17 of 47
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The City Clerk will publish the enacted ordinance title in the official
newspaper, which will establish the effective date, after final action by the
Mayor or the City Council.
(i) City Council Reports.
Council Members may report on significant activities since the last meeting.
0) Executive Session
Executive session may be held in accordance with Rule 2.1(e) above.
(k) Adjournment
With no further business to come before the Council, the Mayor adjourns the
meeting.
2.3 MEETING MINUTES
The City Clerk will keep an account of all proceedings of the Council in accordance with
state and local law. These minutes will constitute the official record of the Council. With the
exception of scrivener's errors, official City Council meeting minutes will not be revised
without a majority vote of the Council at a regular meeting of Council.
2.4 COUNCIL MEMBER SEATING
City Council Members and the Mayor will be seated at the dais in the following order
(counting from left to right when facing the dais from the audience):
(a) The Mayor and Council President will sit in chairs #4 and #5, respectively (the center
seats at the dais); the Deputy Mayor will sit in chair #3.
(b) The remaining Council Members will be seated consecutively from left to right when
facing the dais from the audience with position #1 being in chair #1, position #2
being in chair #2, and so on.
SECTION 3. AGENDA PREPARATION
3.1 The City Clerk will prepare an agenda for each Council meeting specifying the time and
place of the meeting and a list of each item to be considered by the Council.
3.2 The agenda is subject to approval by the Council President, Deputy Mayor, and one
Resolution No. 22-826 Page 18 of 47
18
Committee Chair. The assignment of the Committee Chair will be for one year. Should
the designated Committee Chair decline the assignment, the assignment will fall to the
next Chair in order. The Committee Chair tasked with assisting the Council President and
Deputy Mayor in approving the agenda will be assigned in in the following order:
- Finance/Economic Development/Regional Affairs Committee
- Land Use/Transportation Committee
Parks/Recreation/Human Services & Public Safety Committee
3.3 An item may be placed on a Council meeting agenda by:
(a) A majority vote of the Council;
(b) Council Consensus;
(c) By any two (2) Council Members;
(d) By the action of a Council Committee; or
(e) By the Mayor
3.4 The proposed agenda will be provided to all City Council Members no less than 48 hours
prior to publication.
3.5 The City Clerk will publish the final agenda no later than 5:00 p.m. on the Thursday prior
to the Council meeting. The complete Council packet will be published no later than 5:00
p.m. on the Friday prior to the Council meeting.
3.6 A majority of Council may vote to amend a regular meeting agenda after it has been
published. Such amendments to the agenda must occur at the start of the public meeting.
Any alteration of a special meeting agendas must be publicized at least 24-hours before
the scheduled meeting.
3.7 Legally required or publicly advertised Public Hearings will take precedence over other
agenda items.
3.8 All agenda packets and agenda items will be in the format provided by the City Clerk's
Office.
SECTION 4. COUNCIL DISCUSSION
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4.1 All Council discussion will be governed by Robert's Rules of Order, Newly Revised. Where
there is a conflict between Robert's Rules of Order and these rules, these rules will control.
SECTION 5. PUBLIC COMMENT
5.1 Persons addressing the Council, who have not been invited to present as part of the formal
agenda, will be requested to step up to the podium, give their name for the record, and limit
their remarks to three (3) minutes. A person speaking on behalf of a group of more than five
(5) in attendance or written proof that more than five (5) designate as spokesperson may
speak for five (5) minutes. No speaker may convey or donate his or her time to another
speaker. All remarks will be addressed to the Council as a whole, and not to individuals such
as City staff members, Council Members or the Mayor. Any person making personal,
impertinent, or slanderous remarks, or who becomes boisterous, threatening, or personally
abusive while addressing the Council, may be corrected by the chair or removed from the
meeting.
5.2 Written comments received prior to the start of the meeting will be accepted by the City
Clerk. The City Clerk will read the written comment into the record during the Public
Comment portion of the meeting. The time limits as set forth in Rule 5.1 will apply to written
comments being read into the record.
5.3 The Mayor has the authority to enforce these Rules, preserve order at all meetings of the
Council, and to cause the removal of any person from any meeting for disorderly conduct.
The Mayor may command assistance of any peace officer of the City to enforce all lawful
orders of the Mayor to maintain order at any meeting.
5.4 Members of the public with complaints, concerns or questions, should be encouraged to refer
the matter to the Mayor, or ask that the matter be placed on a future City Council meeting, or
Council Committee agenda with the appropriate background information. Any member of the
public who voices a concern or complaint at a City Council meeting that involves a potential
violation of the City's Code of Ethics will be advised by the Council, the Mayor or City staff,
of the existence of the City's Ethics Board, and of the procedures for requesting Ethics Board
opinions or investigations from the Ethics Board.
SECTION 6. MOTIONS
6.1 If a motion that requires a second does not receive a second, it dies. Examples of motions
that do not need a second include: nominations, withdrawal of motion, agenda order, request
for a roll call vote, and points of order.
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6.2 A motion related to the passage of an ordinance, grant, or revocation of a franchise or
license, or any resolution for the payment of money that receives a tie vote is deemed to have
failed. Otherwise, the Mayor may vote to break a tie vote as outlined in RCW 35A.12.100.
6.3 Motions should be made clearly and concisely, outlining the proposed action to be taken.
Arguments in support of the motion should not be included in the motion.
6.4 After a motion and second, the Mayor will state the names of the Council Members making
the motion and second.
6.5 After a motion has been made and seconded, the Council may discuss their opinions on the
issue prior to voting. Council may question staff to seek their opinions on the likely
consequences of a proposed course of action. No further public comments may be heard
while there is a motion and a second on the floor, unless allowed by the Mayor.
6.6 When the Council reaches consensus without a formal vote on a topic that does not require a
formal vote, the Mayor will summarize the agreement at the conclusion of the discussion.
6.7 A motion may be withdrawn by the maker of the motion, at any time, without the consent of
the Council.
6.8 A motion to table is used to set aside a pending motion to handle business that is more
pressing. A motion to table may not interrupt the speaker that has the floor. It requires a
second and a majority vote. It is not debatable, but it is proper (and often required for the
member to briefly explain the reason for the motion). If the motion to table prevails, the
motion and all pending amendments to the motion are set aside to be considered at a future
time when it is "taken from the table." A tabled motion may be taken from the table at any
time during a regular meeting before it expires at the end of the next regular meeting. If an
item is not taken from the table before the adjournment of the next regular session, the
motion fails.
6.9 A motion to postpone to a certain time is the preferred method of postponing consideration
of an issue to a future time. It is debatable as to the reason for the postponement but not to
the merits of the main motion. It is amendable and may be reconsidered at the same meeting.
6.10 A motion to postpone indefinitely ends consideration of the main motion without taking a
direct vote on the merits of the main motion. It is debatable as to the reason for the
postponement as well as to the merits of the main motion. It is not amendable, and may be
reconsidered at the same meeting only if it received an affirmative vote.
6.11 A motion to call for the question closes debate on the main motion and is undebatable. This
motion requires a second and requires a two-thirds (2/3) majority to pass. Debate continues
normally if the motion fails.
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6.12 A motion to amend the motion is to insert or add, strike out, strike out and then insert, or
substitute language in the motion it seeks to modify. Motion to amend requires a second and
a majority vote.
Motions that cannot be amended include: Motion to adj ourn, agenda order, lay on the table,
roll call vote, point of order, reconsideration and take from the table. A motion to amend an
amendment is not in order.
6.13 A pending motion to amend is voted on first, then the main motion as amended is voted on
(if the amendment received an affirmative vote).
6.14 The motion maker, Mayor or City Clerk should repeat the motion prior to voting.
6.15 At the conclusion of any vote, the Mayor or City Clerk will announce the results of the vote.
6.16 When a question has been decided, any Council Member who voted in the majority may
move for reconsideration. A motion for reconsideration of a vote made after the meeting has
adjourned is out of order.
6.17 The City Attorney will decide all questions of interpretations of these Rules and other
questions of a parliamentary nature that may arise at a Council meeting. (See Section 4 of
these Rules.) All cases not provided for in these Rules will be governed by Robert's Rules of
Order, Newly Revised. In the event of a conflict, these Rules will prevail.
6.18 Roll call votes will be taken during all televised Council meetings on non -unanimous votes,
or if requested by a Council Member, or as required by law. The purpose of roll call votes is
to assist the City Clerk in recording the vote and to communicate to the viewing public
during televised City Council meetings the outcome of the vote. The official meeting minutes
will always reflect roll call votes on each action item.
6.19 The Mayor's decision on a point of order may be appealed. If seconded, the appeal will be
voted on by the Council. An appeal may not be amended, is not debatable when it relates to
breaches of decorum, violations of the rules of speaking, the priority of business, or if the
appeal is made while a previous question remains pending. An appeal is not in order when
another appeal is pending.
SECTION 7. ORDINANCES
7.1 All ordinances will be prepared or reviewed by the City Attorney. No ordinance will be
prepared for presentation to the Council, unless requested by a majority of the Council, the
Mayor, or the City Attorney.
7.2 Ordinances will be introduced and enacted by Council Bill Number. After enactment, the
City Clerk will assign a permanent ordinance number.
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7.3 The City Clerk or designee will read the title of the ordinance prior to voting.
7.4 Upon enactment of the ordinance, the City Clerk will obtain the signature of the City
Attorney. After the City Attorney's signature, the City Clerk will obtain the signature of the
Mayor. After the Mayor's signature, the City Clerk will sign the ordinance.
7.5 If the Mayor vetoes an ordinance with written objections to Council, the Council may vote on
the disputed ordinance at the next City Council meeting. If a majority plus one of Council
vote to approve the disputed ordinance, it becomes effective in accordance with the effective
date in the ordinance. If a majority plus one of the Council does not approve the disputed
ordinance, it fails.
7.6 Ordinances, or ordinance summaries, will be published in the official newspaper immediately
following enactment.
7.7 Ordinances become effective thirty (30) days after the passage of the ordinance unless
otherwise specified in the body of the ordinance.
SECTION 8. PRESIDING OFFICER
8.1 The Presiding Officer at all meetings of the Council will be the Mayor, and in the absence of
the Mayor, the Council President will act in that capacity. If both the Mayor and Council
President are absent, the Deputy Mayor will preside. If the Mayor, Council President, and
Deputy Mayor are absent the Council Members present will elect one of its members to serve
as Presiding Officer until the return of the Mayor, Council President, or Deputy Mayor.
8.2 The Presiding Officer will:
(a) Preserve order and decorum in the Council chambers;
(b) Observe and enforce these Rules;
(c) Decide all questions on order, in accordance with these Rules, subject to appeal by
any Council Member;
(d) Recognize Council Members in the order in which they request the floor.
(e) The Presiding Officer, when a Council Member acts as Presiding Officer, that
Council Member will be governed in all matters and issues by the same rules and
restrictions as other Council Members.
SECTION 9. COUNCIL RELATIONS WITH CITY STAFF
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9.1 There will be mutual respect from both City staff and Council Members of their respective
roles and responsibilities when, and if, expressing criticism in a public meeting.
9.2 City staff will acknowledge the Council as policy makers, and the Council Members will
acknowledge City staff as administering the policies of the City.
9.3 All written requests for information from Council Members will be submitted by City staff,
after approval of the Mayor, to all Council Members with a notation indicating which
Council Member requested the information.
9.4 Council Members will not attempt to coerce or influence City staff in the selection of
personnel, the awarding of contracts, the selection of consultants, the processing of
development applications, or the granting of City licenses or permits.
9.5 The Council will not attempt to directly control the operating rules and practices of any City
department.
9.6 Mail that is addressed to the Council as a whole will be copied and circulated to all City
Council Members by the City Clerk, as soon as practicable after it arrives.
9.7 The City Clerk will not open mail addressed to individual Council Members if it is marked
personal and/or confidential.
9.8 No Council Member will direct the Mayor to initiate any action or prepare any report that is
significant in nature, or initiate any significant project or study without the consent of a
majority of the Council. New initiatives that implicate City policy will be directed to a
Council Committee for consideration.
9.9 Individual Council Members may make direct requests for information to department
directors. Requests that will create a change in work assignments or City staffing levels must
be made through the Mayor.
9.10 Whenever practicable, Council Members will provide staff advance notice of any questions
or concerns they have regarding an agenda item or topic of debate prior to asking those
questions or expressing those concerns in a public meeting.
SECTION 10. COUNCIL MEETING STAFFING
10.1 The Mayor will preside over all regular meetings of the Council unless excused. The Mayor
may make recommendations to the Council. When the Mayor has an excused absence, the
Council President will preside over the meeting.
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10.2 The City Attorney will attend all meetings of the Council unless excused, and will, upon
request, give an opinion, either written or oral, on legal questions. The City Attorney will act
as the Council's parliamentarian. The Deputy or Assistant City Attorney will attend meetings
when the City Attorney has been excused.
10.3 The City Clerk, or designee, will attend regular and special meetings of the Council, keep the
official journal (minutes), and perform such other duties as may be needed for the orderly
conduct of the meeting.
SECTION 11. COUNCIL MEMBER ATTENDANCE AT MEETINGS
11.1 EXCUSED ABSENCES
Excused absences are defined as follows:
(a) Death of immediate family member
"Immediate Family" is defined as the Council Member's parent, spouse or domestic
partner, child, sister, brother, mother-in-law, father-in-law, sister-in-law, brother-in-
law, grandparent, grandchild, aunt, uncle, or the step -relation equivalent to those
listed.
(b) Illness
Illness of a Council Member or of an immediate family member, as defined above,
requiring the member to personally attend and care for the immediate family member
provided that the illness does not necessitate an absence longer than six (6) months.
(c) Three nonconsecutive absences
Three (3) nonconsecutive absences per calendar year provided that prior notice is
given to as referenced in Rule 11.3.
(d) Absences for Council Business
A Council Member who is absent because of other commitments representing
Council or because of circumstances beyond the Council Member's control, such as
due to traffic, weather, or an accident.
11.2 VACANCY OF OFFICE
A Council position shall become vacant if the councilmember fails to attend three (3)
consecutive regular meetings of the council without being excused by the council. (RCW
35A.12.060)
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11.3 Council Members will inform the Mayor, the Council President, or City Clerk if they are
unable to attend any Council meeting, or if they knowingly will be late to any meeting. The
minutes will show the Council Member as having an excused absence.
11.4 ATTENDANCE FROM A REMOTE LOCATION
(a) Purpose. The City Council recognizes the benefits of the fullest practicable
attendance and participation by its Members and by the Mayor and hereby allows
attendance from a remote location of regular, special, and committee meetings of
Council through the use of electronic two-way communication methods such as
speakerphones or internet communication platforms. Attendance from a remote
location is not permitted for executive sessions.
(b) Effect. Votes cast by the Council Member attending remotely will have the same
effect as votes cast by members physically present at the meeting. The Presiding
Officer must be physically present at the meeting.
(c) Intent. Attendance from a remote location is intended to be an alternative and
relatively infrequently -used method for participation at meetings by Members of the
Council.
(d) Limit. Only three Council Members may attend any City Council meeting by remote
communication. Council Members intending to participate in a meeting from a
remote location should let the City Clerk know as soon as possible of their intention.
The City Clerk will confirm that one of the three remote connections is still available
for that specific meeting.
Only two Council Members may attend any Council Committee meeting by remote
connection. Council Members intending to participate in a meeting from a remote
location should let the staff assigned to support the Committee know as soon as
possible of their intention to attend remotely. Staff will confirm that one of the two
remote connections is still available for that specific meeting.
(e) System Requirement. All communication to and from the remote location must be
clearly heard by all others in attendance.
(f) Protocol. In any meeting involving remote attendance, at the beginning of meeting
the Presiding Officer will inform all present that a particular Member of the Council
or Mayor is attending remotely via electronic means and confirm that all participants
can hear each other clearly. This confirmation will be recorded in the meeting
minutes.
If the Council Member or Mayor who is attending from a remote location will not be
participating through the entire meeting, the presiding officer will announce through
what portion attendance by remote location will occur.
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If remote communication is irreparably broken or significantly degraded during the
meeting; the presiding officer will confirm the loss of the connection and close the
remote attendance. The Presiding Officer will at this time state if quorum for the
meeting has been affected by the loss of the connection.
SECTION 12. PUBLIC HEARINGS
12.1 TYPES
There are two types of public hearings: legislative and quasi-judicial. The Mayor will state
the public hearing procedures before each public hearing. Members of the public may
comment on public hearing items.
12.2 LEGISLATIVE PUBLIC HEARINGS
The purpose of a legislative public hearing is to obtain public input on legislative decisions
on matters of policy such as comprehensive land use plan or the biennial budget.
12.3 QUASI-JUDICIAL PUBLIC HEARINGS
The purpose of a quasi-judicial public hearing is to decide the rights of specific parties and
include, certain land use matters such as site -specific rezones, preliminary plats, and
variances. The City Council's decision on a quasi-judicial matter must be based upon and
supported by the "record" in the matter. The record consists of all testimony or comment
presented at the hearing and all documents and exhibits that have been submitted as part of
the public comment process. In quasi-judicial hearings, Council Members will comply with
all applicable laws including the appearance of fairness doctrine (Chapter 42.36 RCW).
APPEARANCE OF FAIRNESS. The Appearance of Fairness Doctrine does not
require establishment of a conflict of interest, but is meant to avoid an appearance of
conflict of interest to the average person. This may involve the Council Member or a
Council Member's business associate, or immediate family. It could involve ex parte
(outside the hearing) communications, ownership of property in the vicinity, business
dealings with the proponents and/or opponents before or after the hearing, business
dealings of the Council Member's employer with the proponents and/or opponents,
announced predispositions, and the like. Prior to any quasi-judicial hearing, each
Council Member should give consideration to whether a potential violation of the
Appearance of Fairness Doctrine exists. If so, no matter how remote, the Council
Member should disclose the facts to the Mayor who will seek the opinion of the City
Attorney, which will be communicated to the Council Member and the Mayor.
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SECTION 13. MEDIA ATTENDENCE AT COUNCIL MEETINGS
13.1 All public meetings of the City Council, Council Committees, and Council advisory bodies
are open to the media. Media representatives may freely make audio or video recordings of
Council Meetings, provided that it does not interfere with the orderly conduct of the meeting.
Seating space will be provided for the media at public meetings.
SECTION 14. COUNCIL REPRESENTATION AND SOCIAL MEDIA USE
14.1 All public communications should model the same professional behavior expected during
Council meetings or community meetings, and reflect favorably on the speaking Council
Member, the City Council as a whole, and the City.
If a Council Member appears on behalf of the City before another governmental agency, a
community organization, or through the media, for the purpose of commenting on an issue,
the Council Member will state the majority position of the Council, if known, on such issue.
Personal opinions and comments that differ from the Council majority maybe expressed if
the Council Member clearly states that the views expressed do not represent those of the City
Council or the City of Federal Way.
14.2 Council Members need to have other Council Members' permission before representing to
media, another governmental agency, a community organization or to any third party:
(1) another Council Member's view or position; or (2) the majority of Council's view or
position.
14.3 SOCIAL MEDIA
Social media posts such as blogs, Facebook, and Twitter may be used by Council Members
to communicate with the public, provided the following guidelines are used:
(a) To comply with the Public Records Act (PRA), Council Members will follow those
archiving procedures outlined in Rule 17.3 Social Media Records.
(b) Social media will not be used to conduct City Council business other than to
informally communicate. Public notices, items of legal or fiscal significance that
have not been released to the public, and discussion of quasi-judicial matters may not
be included in Council Member social media posts.
(c) Responses to social media posts will be limited by the provision of the Open Public
Meetings Act so as not to constitute an open public meeting if a quorum of the City
Council was to participate.
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(d) In order to demonstrate openness and willingness to listen to the entire community,
Council Member posts on social media sites should be made through a public -facing
page or by marking individual posts available to the public as a whole.
(e) Disclaimers, per Rule 14.4 are used.
(f) If a Council Member makes a factual error in a public communication, they should
correct the error as soon as possible. Blog posts may be corrected by amending a
previous post with a note that a correction was made.
Council Members are encouraged to maintain social media sites with settings that can
restrict a user's ability to comment in order to avoid inadvertent discussion that may
violate the Open Public Meetings Act.
14.4 SOCIAL MEDIA DISCLAIMERS
Social media postings will include, or reference a link to, disclaimers that state:
(a) The views expressed represent the views of the author and may not reflect the views
of the Federal Way City Council or official City policy.
(b) Responses to the communication by other Council Members may be limited by the
provision of the Open Public Meetings Act under which a policy discussion must be
held in an open public meeting if a quorum of the City Council participates.
(c) Comments posted in response to a Council Member -initiated communication may be
subject to public disclosure under the Washington State Public Records Act.
SECTION 15. CONFIDENTIALITY
15.1 Council Members will keep confidential all written materials and verbal information,
including but not limited to the topic(s) and/or the substance, provided to them during
executive sessions, to ensure that the City's position is not compromised. Confidentiality also
includes information provided to Council Members outside of executive sessions when the
information is considered to be exempt from disclosure under exemptions set forth in the
Revised Code of Washington (RCW 42.23.070(3)).
15.2 If the Council, in executive session, has provided direction or consensus to City staff on
proposed terms and conditions for any type of issue, all contact with the other party should be
done by the designated City staff representative handling the issue. Council Members should
obtain the permission of the majority of Council prior to discussing the information with
anyone other than other Council Members, the Mayor, the City Attorney or City staff
designated by the Mayor. Any Council Member having any contact or discussion with a third
party related to a confidential communication will make full disclosure to the City Council in
a timely manner.
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15.3 If a Council Member believes a topic or discussion in executive session is improper, the
Council Member may refuse to participate and leave the executive session and say nothing
outside of the executive session.
SECTION 16. COUNCIL TRAVEL AND EXPENSES
16.1 PURPOSE AND ADMINISTRATION
The objectives of this policy are to provide elected officials who incur authorized travel,
subsistence, registration, and related expenses while on city business, reasonable and timely
mechanisms for the reimbursement and/or the advancement of such necessary funds, as well
to provide guidelines governing what types of expenses are reimbursable to the Council
Member.
Claimants have the responsibility for becoming knowledgeable about authorized
expenditures and the documentation requirements. Care must be taken to avoid unnecessary
or excessive expenditures and those not directly and reasonably related to the conduct of City
business.
16.2 DOCUMENTATION
Except for per diem allowances, no claim for reimbursement will be paid unless it is
accompanied by a vendor's receipt. Such receipts should show the date, a description of the
purchase, vendor identification and amount paid.
16.3 CLAIMS
Claims for reimbursement will contain the following:
(a) The name of the person who consumed the goods or used the service for which
reimbursement is requested, whether it be for meals, lodging, transportation or any
other purpose; and
(b) A description of the event, occasion or circumstances related to the claim and the
public policy or public purpose served.
16.4 MEALS
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Meal costs must be incurred directly by the claimant; direct billing to the City by a restaurant
is prohibited except by way of an authorized City credit card.
Payment for table service at a restaurant, commonly referred to as a tip, not to exceed 15% of
the restaurant price of the meal, is reimbursable as a reasonable and necessary cost for such
service.
16.5 PER DIEM SCHEDULE OF REIMBURSABLE MEAL COSTS
The reasonable cost of necessary meals while conducting City business is authorized for
reimbursement.
All City officials claiming reimbursement for meals consumed while on City business will be
entitled to reimbursement not to exceed the per diem rate as established by the Mayor and
modified from time to time.
Notwithstanding the per diem rate, actual meal costs may be claimed when they are part of a
regularly scheduled business event such as a training seminar, professional meeting, or other
business meeting.
If the costs of meals for persons other than the claimant are included, unless otherwise
approved by the Mayor or designee, those persons must be entitled to meal reimbursement in
their own right and they will be listed by name and title in claim documentation.
16.6 NON-REIBURSABLE MEAL COSTS
Non -reimbursable meal costs include, but are not limited to:
(a) Alcohol.
(b) Expenses of a spouse or other persons not authorized to receive reimbursement under
this policy.
16.7 TRAVEL
Reimbursement for reasonable costs of business travel is authorized.
16.8 CITY VEHICLE
Out -of -the -area costs of vehicle operation such as gas, oil, tires, and necessary repairs are
authorized.
16.9 PERSONAL VEHICLE
Expenses will be reimbursed for travel within a 300-mile radius of the City at such rate per
mile as will be established from time to time by the Mayor, but not to exceed the then current
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maximum rate allowed by the United States Internal Revenue Service for reimbursement of
such expenses for purposes of business travel expense deductions. Trips beyond this limit
will be reimbursed at the lower of. (1) the established rate per mile; or (2) the lowest
available airfare obtainable by the City plus mileage reimbursement at the then current City
rate, based upon the estimated distance between the airport and the destination. Incidental
travel costs such as parking, ferry or bridge tolls are reimbursable as they would be if a City
vehicle was provided.
16.10 RENTAL VEHICLE
The cost of vehicle rental is considered an exception to this policy and must be approved by
the Council President or designee in writing. Council Members will accept optional
additional insurance coverage offered by the rental agency as part of the rental agreement.
16.11 AIR TRAVEL
Arrangement for air travel on City -related business will be arranged as outlined below:
(a) Whenever feasible, air travel arrangements should be made at least 5 weeks in
advance of the departure date.
(b) The authorized procurer will arrange for air travel based on the lowest available
airfare for a regularly scheduled flight that reasonably accommodates the time of
travel requested, and the destination as specified.
(c) The authorized procurer will purchase the tickets at the time the rate is quoted and
the Council Member will be advised of the arrangements for acquiring the tickets.
(d) If personal travel is combined with business -related travel, the traveling Council
Member will be responsible for paying the increase in airfare necessary to
accommodate the personal part of the flight. The City will pay the lowest available
airfare for the round trip between the Seattle/Tacoma airport and the business -related
destination. Such payment for personal travel will accompany the City's payment to
the vendor for the tickets whenever feasible.
(e) If changes in travel plans occur that are the result of City business requirements, (i.e.
delays in departure, cancellations, extended stays, or revised itinerary) any associated
costs will be paid by the City. However, all increase in cost of travel due to changes
for personal convenience will be borne by the Council Member.
(f) Officials who obtain airline tickets on their own will be reimbursed based on the
lower of. (1) Actual out-of-pocket cost paid for the airline tickets or alternate means
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of transportation (substantiated by a receipt); or (2) the lowest airfare available for
their time of travel, unless an exception is granted in writing by the Council President
or designee. In this case, the official must pay the cost of the travel and seek
reimbursement along with all other travel expenses. Direct billing of airfare to the
City is allowed only if ordered by the City staff, as may be authorized by the Council
President.
16.12 FIRST CLASS AIR TRAVEL
First class air travel is not authorized.
16.13 OTHER TRAVEL EXPENSES
Miscellaneous travel costs such as bus, taxi, bridge or other tolls, parking, ferry, porter,
bellman and the like (not including any maid service) are authorized by a listing of same as
provided by the reimbursement form. Payment of a reasonable amount for porter service,
bellman service and the like is considered to be a necessary payment for such service and,
therefore, reimbursable.
16.14 VENDOR'S RECEIPT
A vendor's receipt will be required only when the single item cost exceeds $10.00.
Local parking, ferry and bridge tolls may be reimbursed through the petty cash system,
subject to the Petty Cash Guidelines.
16.15 OUT-OF-STATE OR OVERNIGHT TRAVEL
To be eligible for any City reimbursement for out-of-state and/or overnight travel expense,
the one-way travel distance must be greater than 50 miles from the City or home.
16.16 ACCOMMODATIONS
Reasonable hotel/motel accommodations for officials are acceptable and will be reimbursed
at the single room rate. A vendor's receipt for this category is required for all claims. Direct
billing of hotel/motel charges is not allowed unless by way of an authorized City credit card.
16.17 INCIDENTAL EXPENSES
Includes all reasonable and necessary incidental expenses and includes, but is not limited to,
the following:
(a) Allowable Incidental Expenses:
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Laundry expenses if away from home four (4) or more calendar days
- Baggage checking
- Business telephone and postage expenses. Personal telephone calls home, if
away from home for more than a 24-hour duration, are considered a business
telephone expense
(b) Non -allowable Incidental Expenses:
Personal entertainment
- Theft, loss or damage to personal property
Expenses of a spouse, family or other persons not authorized to receive
reimbursement under this policy
- Barber or beauty parlor services
Airline and other trip insurance
Personal postage, reading material, telephone calls
- Personal toiletry articles
16.18 NON -TRAVEL FOOD AND BEVERAGE REIMBURSEMENT POLICY
Reimbursable expenses are subject to the following:
(a) Meals consumed by the City official during meetings and other functions that
conduct official City business or serve to benefit the City are reimbursable to the
official.
(b) Generally, the City will not incur costs for refreshments, and other related items, for
meetings or functions held in the normal course of business or that are attended
solely by City officials. However, such meetings or functions wherein a municipal
function, public purpose, or City program is served or furthered, and wherein the City
Council has expressly approved the meeting as such, the City may incur such costs
directly or as a reimbursement to employees who have incurred such costs on behalf
of the City.
(c) Refreshments purchased solely for personal entertainment are not a legitimate City
expense.
16.19 CEREMONIES AND CELEBRATIONS
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(a) Reasonable expenses, including food and beverage, associated with commemorating
a dedication or an unveiling; special awards and recognitions of employees or quasi -
employees; meetings or ceremonies with or involving officials from other
governmental entities, including sister cities are recognized as serving a public
purpose are legitimate City expenditures.
(b) Private celebrations rather than public celebrations are not generally considered as
serving a public purpose. Refreshment, food and beverage related costs would
therefore not be recognized as legitimate City expense.
(c) Support of a local "event" or celebration may not take the form of a gratuitous
contribution of public funds to a private person, committee or organization.
Expenditure of public funds on a publicly sponsored event requires the existence of a
recognizable public purpose that relates to the City's existence, proper authorization
from the legislative authority for such public sponsorship, and a reasonable
relationship between the amount of the City's expenditure and the "public" nature of
the event.
16.20 MEAL REIMBURSEMENT FOR NON -CITY OFFICIALS
Council Member claims for the reimbursement of meal costs for non -city employees and
non -city officials will be documented and approved by the Mayor or designee. The
documentation must identify:
(a) The names of the individual or individuals being hosted;
(b) Their official title or capacity as it related to City business;
(c) The nature of the topic or topics discussed, nature of the occasion, what public
purpose or public policy was served; and
(d) How this activity was an appropriate way to carry out that purpose or policy.
16.21 'CLAIMS AND APPROVAL PROCEDURE
All claims will be submitted for reimbursement using the form provided by the City Finance
Department. Travel and subsistence expenses except for incidental and minor costs will not
be paid from any petty cash fund, unless complies with the petty cash policy adopted by the
City.
16.22 Approvals required by this policy will be obtained by Council Members from the Council
President or designee.
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16.23 Claims may include the reimbursable costs of other City officials who would be entitled in
their own right to claim business expenses.
16.24 Claims of Council Members must be approved by the Mayor or his/her designee for
reimbursement.
16.25 Exceptions to the expense rules for unusual circumstances maybe approved at a regular City
Council meeting by a majority vote of the Council Members present at the meeting.
16.26 In preparation of the City's budget, Council Member travel and training expenses will be
anticipated and included in budget appropriations to reflect the planned Council attendance at
annual conferences of municipal officials, such as the National League of Cities or
Association of Washington Cities.
Meetings, conventions or training programs that require expenditure of funds to be
reimbursed or paid on behalf of Council Members that are allocated in the budget must be
approved by the Council President or designee.
Meetings, conventions or training programs that require expenditure of funds to be
reimbursed or paid on behalf of Council Members that are not anticipated and not allocated
in the budget must be approved by the Council President in consultation with the Mayor.
16.27 REPORT
A report, oral and/or written as appropriate, will be made to the Council at a regularly
scheduled Council meeting as soon as practical, following said conference, seminar or
training, in order that the full Council may benefit from the training experience received by
the Council Member who attended. A record of such reports will be maintained by the City
Clerk.
The Mayor will make an annual State of the City report, orally or in writing, to be available
to the public during the first quarter of each year.
The Mayor will provide an executive summary following each City Council retreat which
will be made available to the public.
SECTION 17. PUBLIC RECORDS
17.1 Public records created or received by any Council Member will be transferred to the City
Clerk's office for retention by the City in accordance with the Public Records Act, Chapter
42.56 RCW. Public records that are duplicates of those received by, or in the possession of
the City, are not required to be transferred to the City. Questions about whether or not a
document is a public record or if it is required to be retained should be referred to the City
Attorney.
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17.2 All messages that relate to the functional responsibility of the recipient or sender as a public
official constitute a public record.
All electronic communications, whether concurrent or serial, must be considered in light of
the Open Public Meetings Act. No Council Member will communicate electronically to more
than two other Council Members in the same correspondence. This does not apply to
communications limited to the purpose of calling special and emergency meetings. If the
intended purpose of the electronic communication is to have a discussion that should be held
in an open meeting, the electronic discussion should not occur. Further, the use of electronic
communication to form a collective decision of the Council violates the Open Public
Meetings Act.
17.3 SOCIAL MEDIA RECORDS
Council members who use social media platforms or forums that are supported by the City's
archiving software are required to enroll the account with the social media archiver. Council
Members who make posts to unsupported platforms must screenshot their posts and public
responses to their posts and e-mail them to the Council Member's City e-mail account as an
interim archiving method.
Comments posted in response to a Council Member initiated communication may be subject
to public disclosure under the Public Records Act and must be archived.
SECTION 18. COUNCIL PRESIDENT AND DEPUTY MAYOR
SELECTION PROCESS
18.1 The Council President and Deputy Mayor will be nominated and elected from the ranks of
the sitting Council Members.
18.2 The Council President shall exercise the authority of"deputy mayor" or "mayor pro tempore"
described in RCW 35A.12.065. The Council President will be elected for a two (2) year term
at the first Regular City Council meeting in January by a majority vote consistent with RCW
35A.12.065. The City Council may rescind the vote of the Council President by a simple
majority. If a vacancy occurs, the Council will elect a Council President to fill the unexpired
term.
18.3 The Deputy Mayor will function as an internal council officer as outlined in these Rules of
Procedure or as delegated by the Council President. The Deputy Mayor will be elected for a
two (2) year term at the first Regular City Council meeting in January.
18.4 The Mayor or designee will conduct the election for the Council President and the Deputy
Mayor. (See Appendix "A" to these Rules.)
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SECTION 19. CITY ADVISORY BODIES
19.1 Federal Way's commissions, committees and task forces ("advisory bodies") provide an
invaluable service to the City. Their advice on a wide variety of subjects aids Council
Members in the decision -making process. Effective public participation is an invaluable tool
for local government.
19.2 Council advisory bodies originate from different sources. Some are established by ordinance
while others are established by motion of the City Council. It is at the discretion of the
Council as to whether or not any advisory body should be established by ordinance.
19.3 Federal Way advisory bodies bring together public viewpoints that might not otherwise be
heard. Persons of wide-ranging interests who want to participate in public service but not
compete for public office can be involved -in governmental commissions, committees, and
task forces. Traditionally, these bodies have also served as a training ground or stepping
stone for qualified persons who are interested in seeking public office.
19.4 As Federal Way advisory bodies have been formed since incorporation, the adoption of
uniform rules of procedure is necessary to assure maximum productivity. The following
policies govern the City's advisory groups; some of these advisory groups may have more
specific guidelines set forth by ordinance, resolution, the Federal Way Revised Code, or at
times by state law.
19.5 Every advisory body, when it is formed, will have a specific statement of purpose and
function, which will be re-examined periodically by the City Council to determine its
effectiveness. This statement of purpose is made available to all members when they are
appointed.
19.6 The size of each advisory group is determined by the City Council according to its duties and
responsibilities. Another determination to be made prior to formation is the cost of staffing a
proposed advisory body.
19.7 The Council may dissolve any advisory body that, in their opinion, has completed its
working function or for any other reason.
19.8 Members and alternate members of all advisory bodies are appointed by majority vote of the
Council Members.
19.9 Council will interview new applicants at a special council meeting. Any Council Member
who attended the public interview session will be eligible to vote on the recommendation to
be made to the full Council. The full City Council will vote on the appointments to the
Advisory Bodies at a regularly scheduled Council meeting, unless the appointment is made
under Rule 19.12.
19.10 Vacancies on Commissions will be filled as follows:
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(a) Filling Vacancies at End of Term
To fill a vacancy created by the expiration of a term, City staff will advertise the open
position to the public. The person currently serving in the position may reapply for the same
position. All applicants, including the incumbent, will be interviewed pursuant to the process
outlined in Rule 19.9.
(b) Filling Vacancies Mid -Term
When an advisory position becomes vacant mid-term, the City Council may appoint an
alternate who is already serving on that same board or commission to fill the mid-term
vacancy. Alternates who were previously interviewed within 12 months of the vacancy being
created do not need to be interviewed again prior to appointment as a voting member.
19.11 Council Members will raise any concerns about any recommendation prior to the City
Council meeting that is scheduled for the approval of the appointment.
19.12 Vacancies will be advertised not more than three times so that any interested member of the
public may submit an application. Council Members are encouraged to solicit applications
from qualified members of the public. In the event there are an insufficient number of
applications to fill the vacancies, the Council President or Deputy Mayor will solicit new
appointments and notify the City Clerk. The City Clerk will notify Council Members of the
proposed appointment(s). Any Council Member may contact the City Clerk to request the
interview process as set forth in Rule 19.9. If no Council Member requests the interview
process, the Council President will appoint said new applicants and announce the
appointment at a regular City Council meeting. Applicants must be residents of the City of
Federal Way if required by the Federal Way Revised Code or if required by the City Council.
Applications will be available from the Office of the City Clerk.
19.13 Lengths of terms vary from one advisory body to another, but in all cases overlapping terms
are intended. On special work task forces, where a specific project is the purpose, there need
not be terms of office.
19.14 Newly appointed members will attend an orientation no later than ninety (90) days after
appointment. The orientation will include a presentation by the City Attorney, or designee, to
address applicable laws, including the Federal Way Ethics Code, and receive a briefing by
the commission, committee or task force chairperson, the Council Committee Chair and/or
City staff. The briefing will include the duties and responsibilities of the members of the
advisory body. Each newly -appointed member will receive an information packet that will
include a commission, committee or task force membership list, responsible City staff
member, statement of purpose for the advisory body which may include an ordinance,
resolution, bylaws, or annual work program and a copy of the City of Federal Way Ethics
Code.
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19.15 All advisory bodies will be responsible for adopting their operating policies consistent with
the establishing resolution or ordinance.
19.16 All meetings of advisory bodies are open to the public in accordance with the public meeting
laws of the State of Washington, which requires a minimum 24-hour advance notice. No
advisory committee will schedule a meeting earlier than 7:00 a.m.
19.17 The number of meetings related to business needs of the advisory group may be set by the
individual body, unless set forth in a resolution or ordinance. Notice of all meetings,
including date, time, place and principal subjects to be discussed will be published in
accordance with state public meetings laws and City policy.
19.18 The advisory body chairperson will be responsible for coordinating the meeting agendas with
the appropriate City support staff.
19.19 Minutes will be kept by City support staff of all meetings in accordance with the public
meeting laws of the State.
19.20 Excessive absenteeism, excluding illness or required travel, is cause for the removal of an
advisory body member. Three (3) consecutive absences will be considered resignation from
the body unless prior to the third absence, the member has requested, and been granted, an
excused absence. The advisory body granting the excused absence will determine the validity
of the request.
19.21 Members may resign at any time their personal circumstances change to prevent effective
service.
Members may be removed, from any advisory body, prior to the expiration of their term of
office, by a majority vote of the City Council.
19.22 A quorum for conducting business is a simple majority of the membership of the advisory
body.
19.23 At the first meeting of each calendar year, or upon appointment, all members of advisory
bodies will provide a written list of all memberships on boards and employment to the Chair
and to Staff. The list will include the members and immediate family (spouse/partner and
dependent children). It is the responsibility of the member to update the list when changes
occur. The purpose of the list is to avoid any instance of conflict of interest. No member of
an advisory body will use their official position for financial gain or personal advantage.
19.24 Lobbying efforts by any advisory bodies on legislative, or political, matters should first be
checked for consistency with existing City policy by contacting the Mayor's office. In the
event a position is taken that differs from that of the City's policy, an advisory body acting as
an official body of the City of Federal Way, cannot represent that position before another
body, i.e., the State Legislature or the King County Council. An individual member is free to
Resolution No. 22-826 Page 40 of 47
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voice a position, oral or written, on any issue as long as it is made clear that he or she is not
speaking as a representative of the City of Federal Way, or as a member of his or her
advisory body. Members of advisory bodies speaking to another body to voice their personal
beliefs on a topic should not cite their position as a member of a City of Federal Way
advisory body.
19.25 Members of advisory bodies are encouraged to attend City Council meetings to keep current
on Council actions.
19.26 The City Council may transmit referrals for information or action through the staff to the
applicable Council Committee Chair to the advisory groups. These advisory groups may
transmit findings, reports, etc., to the City Council through staff or the applicable Council
Committee Chair.
19.27 While the City staff s role is one of assisting the commission, committee or task force, the
City staff members are not employees of that body. The City staff members are directly
responsible to his or her Department Director and the Mayor.
19.28 Annually, each advisory body will develop a work program for the City Council's
consideration and approval. The City Council may amend the advisory body's work program.
SECTION 20. COUNCIL COMMITTEES
20.1 Council committees are the policy review and discussion arms of the Council. Committees
study issues and develop recommendations for consideration by the Council. Committees
may not take binding action on behalf of the City unless a quorum of the City Council is
present, the Council Committee has been advertised as a Special Meeting of the Whole City
Council and, by majority vote, the City Council has directed that such action occur at the
Council Committee.
Council Committee structure will be as determined by the City Council in January of each
year. The committees are as follows:
Finance/Economic Development/Regional Affairs Committee
Land Use/Transportation Committee
Lodging Tax Advisory Committee
- Parks/Recreation/Human Services & Public Safety Committee
20.2 Committees will establish regular meeting schedules as determined by the Chair of the
Committee in consultation with the Committee members and the Mayor
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20.3 Each committee will have staff support assigned by the Mayor. Staff will work with the
committee chairs to set agendas, provide support materials and prepare reports.
20.4 Summaries of each meeting will be prepared by staff and distributed to the Mayor and
Council Members.
20.5 The Mayor or Council President may send issues directly to committees for their review in
lieu of being referred to committee by the entire Council.
20.6 Committee appointments (chairs and members) will be made by the Council President in
consultation with the Deputy Mayor. The Council President will consider the interests and
requests of individual Council Members in making committee assignments.
20.7 Membership of each committee will consist of three (3) Council Members. Council Members
are expected to attend a majority of each respective committee meetings for each calendar
year.
20.8 The Council President or Deputy Mayor may serve as an ex officio (voting) member of a
committee when a quorum of committee members is not available. If, during a meeting when
the Council President or Deputy Mayor is serving as an ex officio member, a quorum of
committee members appears at the meeting, the Council President or Deputy Mayor will no
longer serve as an ex officio member unless there is a pending matter before the committee
that the Council President or Deputy Mayor has participated in discussions for and is
prepared to vote on.
20.9 The Council President in consultation with the Deputy Mayor will make committee
assignments each January, with members serving two (2) year terms. Council will ratify the
Council President's committee assignments at a Regular City Council meeting. The Council
President has the discretion to appoint or remove Committee members at any time, subject to
ratification by the Council.
SECTION 21. FILLING CITY COUNCIL & MAYOR VACANCIES
21.1 PURPOSE
The purpose of this section is to provide guidance to the City Council when a Federal Way
Council Member or Mayor position becomes vacant before the expiration of the official's
elected term of office. Pursuant to state law, a person appointed to fill a vacancy serves the
remainder of the unexpired term.
21.2 REFERENCES
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RCW 42.30.110(h) - Executive Session Allowed to Consider Qualifications of a Candidate
for Appointment to Elective Office.
RCW 42.30.060 - Prohibition on Secret Ballots.
RCW 42.12 - Vacant Position.
RCW 35A.12.050 - Vacancies - Filling of Vacancies in Mayor -Council Form of
Government.
21.3 APPOINTMENT PROCESS
(a) A Council position or Mayor position becomes vacant upon the occurrence of any of
the causes of vacancy set forth in RCW 42.12.010, including resignation, recall,
forfeiture, written resignation, or death of a Council Member or Mayor. The Council
Member or Mayor who is vacating his or her position cannot participate in the
appointment process.
(b) The Mayor will direct staff to begin the Council Member appointment process and
establish an interview and appointment schedule, so that the position is filled at the
earliest opportunity. The City Council will direct staff to begin the Mayoral
appointment process and establish and interview and appointment schedule, so that
the position is filled at the earliest opportunity.
(c) The City Clerk's Office will prepare and submit a display advertisement to the City's
official newspaper, with courtesy copies to all other local media outlets, which
announces the vacancy and lists the following with the prerequisites to holding public
office: (1) be a registered voter of the City of Federal Way; and (2) have a one (1)
year residency in the City of Federal Way. This display advertisement will be
published once each week for two (2) consecutive weeks. This display advertisement
will contain other information, including but not limited to, time to be served in the
vacant position, election information, salary information, duties of the position,
deadline for submitting applications, interview and appointment schedules, and other
information that the City Council deems appropriate.
(d) The City Clerk's Office will prepare an application form that requests appropriate
information for City Council consideration of the applicants. Applications will be
available at City of Federal Way offices, King County libraries located in Federal
Way, the Federal Way Chamber of Commerce office, the Federal Way School
District administration office and other locations that the City Council deems
appropriate. Copies of the display advertisement will be provided to current members
of City of Federal Way commissions, committees, task forces and other City -
sponsored advisory groups.
Resolution No. 22-826 Page 43 of '47
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(e) Applications received by the deadline will be copied and circulated by the City
Clerk's Office to the Mayor and City Council. Application packets may also contain
additional information received such as endorsements, letters of reference, and other
pertinent materials.
(f) The City Clerk's Office will schedule interview times for the applicants during a
regular or special meeting of Council.
(g) The City Clerk's Office will notify applicants of the location, date and time of City
Council interviews.
(h) Prior to the date and time of the interview meeting, the Mayor or Council President
will accept one interview question from each Council Member.
21.4 INTERVIEW MEETING
Each interview of an applicant will be no more than 30 minutes in length as follows:
(a) The applicant will present his or her credentials to the City Council. (10 minutes)
(b) The City Council will ask the predetermined set of questions, which must be
responded to by the applicant. Each applicant will be asked and will answer the same
set of questions, and will have two (2) minutes to answer each question. (14 minutes)
(c) An informal question and answer period in which Council Members may ask and
receive answers to miscellaneous questions. (10 minutes)
(d) The applicants' order of appearance will be determined by a random lot drawing
performed by the City Clerk.
(e) The Council may reduce the 30-minute interview time if the number of applicants
exceeds six (6) candidates, or alternatively, the Council may elect not to interview all
of the applicants if the number exceeds six (6) candidates. The decision as to which
applicants to interview will be based on the information contained in the application
forms.
21.5 VOTING
Upon completion of the interviews, Council Members may discuss the qualifications of the
applicants in an executive session. However, all interviews, deliberations, nominations and
votes taken by the Council will be in open public session.
(a) The Mayor will ask for nominations from the Council Members for the purpose of
creating a group of candidates to consider. No second is needed.
Resolution No. 22-826 Page 44 of 47
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(b) Nominations are closed by a motion, second and majority vote of the Council.
(c) Council Members may deliberate such matters as criteria for selection and the
nominated group of candidates.
(d) The Mayor will poll Council Members to ascertain that Council Members are
prepared to vote.
(e) The City Clerk will proceed with a roll -call vote.
(f) Elections will continue until a nominee receives a majority vote of the remaining
Council Members.
(g) At any time during the election process, the City Council may postpone elections
until a date certain or regular meeting if a majority vote has not been received.
(h) Upon a majority vote, City Council may go into executive session to further discuss
the applicant's qualifications.
(1) The Mayor will declare the nominee receiving the majority vote as the new Council
Member. The appointed Council Member will be sworn into office by the City Clerk
at the earliest opportunity and no later than the next regularly scheduled City Council
meeting.
(j) If the City Council does not fill a vacancy within 90 days of the declared vacancy,
state law delegates appointment powers to King County.
SECTION 22. MISCELLANEOUS
22.1 When Council Members register to attend an official conference requiring voting delegates,
such as the annual National League of Cities or Association of Washington Cities, the
Council will designate the voting delegate(s) and alternate voting delegate(s) during a public
meeting, by a majority vote; when possible, said selection of voting delegate(s) will be done
on a rotating basis for the purpose of allowing all Council Members the opportunity to be an
official voting delegate.
22.2 Use of city -owned equipment to update personal social media sites or e-mail accounts is
subject to Employee Guideline Section 9.7 (Office Equipment Use Guidelines and
Procedures), which allows for incidental use of city equipment for personal needs, provided
the activity does not cause the City to incur additional cost or liability or pose additional risk
to security, privacy or conflict with another City policy. Use of city -owned equipment or e-
mail accounts for campaign purposes is prohibited by RCW 42.17A.555
SECTION 23. SUSPENSION AND AMENDMENT OF RULES
Resolution No. 22-826 Page 45 g1'47
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23.1 Any provision of these rules not governed by state law or ordinance, may be temporarily
suspended by a majority vote of the Council.
23.2 These rules may be amended, or new rules adopted, by a majority vote of the Council.
Resolution No. 22-826 Page 46 of -l7
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APPENDIX "A"
COUNCIL PRESIDENT AND DEPUTY MAYOR ELECTION PROCESS
(1) Any Council Member may nominate a candidate; no second is needed.
(2) Nominations are closed by a motion, second and 2/3 vote of Council.
(3) If only one (1) nomination is made, it is appropriate to make a motion and obtain a second to
instruct the City Clerk to cast a unanimous ballot for that nomination. Approval is by
majority vote of Council Members present.
(4) If more than one (1) nomination is made, an open election is conducted by roll call vote.
(5) To be elected, the nominee needs a majority vote of the Council.
(6) Elections will continue until a Council President and Deputy Mayor are elected by a majority
vote of the Council.
(7) The Mayor will declare the nominee receiving the majority vote.
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