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PRHSPSC MINS 09-14-2021 K:\PRHSPS Committee\2021\09-14-2021 Minutes.doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 14, 2021 5:00 p.m. SUMMARY Committee Members Participating Via Zoom: Chair Kochmar, Committee member Baruso Assefa- Dawson Council Member Participating Via: Council President Honda and Council member Craft Staff Members Present: Judge David Larson, Joanna Eide, City Attorney, Chief Andy Hwang, Commander Casey Jones, Sarah Bridgeford, Human Services Manager, Jason Gerwen, Parks Deputy Director and Mary Jaenicke, Administrative Assistant II. Guests: Representative Lauren Davis and Representative Jamila Taylor Chair Kochmar called the meeting to order at 5:00pm Public Comment: None BUSINESS ITEMS Approval of Minutes Committee member Baruso motioned to approve the July 13, 2021 minutes as written. Chair Kochmar seconded. Motion passed. Resolution Supporting the Court’s Efforts to Address Addiction and Mental Illness with the Sequential Intercept Model Judge Larson introduced Representative Jamila Taylor and Representative Lauren Davis. Judge Larson reviewed the Sequential Intercept Model. The model takes a more organized and structured approach to intervention with people as they are coming in and out of the criminal justice system. The model refers to a stepped process for addressing behavioral health issues in different stages of the criminal justice system. There are currently six intercepts starting with Intercept zero, which could be Community Services, Intercept one is law enforcement, Intercept three is Jail/Courts, Intercept four is Reentry and Intercept Five is Community Corrections. The current system is very fragmented. Right now, under the law they police could set up a lead program, the jail could setup a jail reentry and the courts could setup therapeutic interventions. None of them under the law are required to cooperate; the programs are setup separately. There needs to be a shift from a system-based approach to a program-based approach. Judge Larson is advocating for a participant-based approach where they’re looking at the participants themselves and the impacts and benefits to them. The Sequential Intercept Model will allow them to organize resources in a more efficient and effective way so that ultimately there will be a regional resource network approach. The grant that they are applying for is doing a demonstration project of how this model might work. After the presentation from Judge Larson and Representatives Davis and Taylor, there was a question and answer session with the Committee members, Council President Honda and Council member Craft. Judge Larson stated that they are expecting to get the grant money at the end of the year and be able to start the Sequential Intercept model. Committee member Baruso moved to forward the proposed resolution to the September 21, 2021 City Council meeting. Committee member Assefa-Dawson seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 14, 2021 Summary Page 2 CDBG-CV2 Contract with WA State Department of Commerce Staff Bridgeford provided the background information. As part of the CARES Act there were three allocations made to CDBG. To prevent, prepare for and respond to the Coronavirus. The Department of Commerce made the decision to provide a portion of its funding in CV2 to entitlement communities across the state. The grant funds are prioritizing housing and stability and projects that were previously funded with CV1 and CV3 funds. Rent assistance continues to be a priority; King County will be the largest rent assistance provider for the City of Federal Way. The City applied for and was awarded $224,366.00 in CDBG-CV2 funds. The two projects that qualify are the Catholic Community Services and the Multi-Service Center. Both projects would receive half of the funds. They will provide rent assistance to low- and moderate-income households in the City of Federal Way that are behind rent and had financial impact due to COVID-19. This should help a minimum of 39 households. Committee member Baruso moved to forward the proposed Agreement to the September 21, 2021 consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. Lease Agreement between Twin Lakes Plaza, LLC and the City of Federal Way for Twin Lakes Substation Chief Hwang provided the background information. Twin Lakes Plaza, LLC will be charging $665 per month ($7,850.00 per year) to lease this space. This is a two-year contract. The space is utilized by the west end officers for administrative tasks and provide assistance with law enforcement issues around the Twin Lakes area. Committee member Baruso moved to forward the proposed Agreement to the September 21, 2021 consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. Interlocal Agreement between City of Federal Way and Federal Way Public Schools for School Resource Officers Commander Jones provided the background information. The Federal Way Police Department has partnered with the Federal Way School District (FWSD) to provide school resource officers (SRO) since 1998. They started this program at Federal Way High School; they now have SRO’s at all four high schools. Requirements have changed due to state-wide mandates and legislation. All SRO’s go through specified training in order to be certified as an SRO. The FWSD reimburses the city at 75% of the officer’s salary. This is a one-year contract. Another requirement is community input in the form of meeting with the school district and having community sessions. This provides an opportunity for students and parents to provide feedback regarding the SRO program. The FWSD is involved in the interview process for the selection of the SRO’s. Committee member Assefa-Dawson moved to forward the proposed Agreement to the September 21, 2021 consent agenda for approval. Committee member Baruso seconded. Motion passed. King County Registered Sex Offender Cost Reimbursement Agreement Chief Hwang provided the background information. This is an overtime cost reimbursement agreement with King County for verifying current addresses and residencies for registered sex offenders. Currently there are approximately 200 registered sex offenders in Federal Way. 3-5 of those registered are considered level 3 sex offenders who are most likely to reoffend. The officers will make contact with every registered sex offender in the community to make sure they’re in compliance with the law. They will visit level one sex offenders once a year, level two every six months and level three every three months. The maximum amount for officer overtime reimbursement is $16,841.98. Committee member Assefa-Dawson moved to forward the proposed Agreement to the September 21, 2021 consent agenda for approval. Committee member Baruso seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 14, 2021 Summary Page 3 Valley Narcotics Enforcement Team (VNET) / U.S. Department of Justice, Drug Enforcement Administration (DEA) High Intensity Drug Trafficking Area (HIDTA) Task Force Agreements Chief Hwang provided the background information. There is a regional Valley Narcotics Enforcement Team that is stationed in an undisclosed location in Federal Way. The FWPD has a detective that is a task force officer that is signed to this VNET team. This contract covers over-time expense for the detective. This is a one-year contract that is renewed every year. Committee member Baruso moved to forward the proposed Agreement to the September 21, 2021 Council consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. Bid Acceptance – Roofing, Replacement at Saghalie Restroom Buildings & Steel Lake Annex- Barn Staff Gerwen provided the background information. Staff was authorized by City Council to request bids for the roofing replacement at Saghalie restroom buildings and the Steel Lake Annex Barn. $170,000.00 was budgeted for the project. There was one responsive bidder and the bid came in at $155,139.82. The roofs will be replaced with metal roofing and will have a life span of 50 years. Committee member Assefa-Dawson moved to forward the bid acceptance for the roofing replacement as presented by staff to the September 21, 2021 consent agenda for approval. Committee member Baruso seconded. Motion passed. HVAC Service Contract Amendment Staff Gerwen provided the background information. Staff solicited bids for services in 2019 and MacDonald Miller was the successful bidder. They have been successfully managing the scope of services. Staff is very happy with their quality of work and communication. The Scope of Services have been changed to update the City Hall Building and Community Center to MERV 13 filters based on CDC ventilation recommendations. The adjusted compensation is $289,673.10 for three years for a total contract amount of $496,473.10. Committee member Baruso moved to forward the proposed Amendment to the September 21, 2021 Council consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. Janitorial Service Contract Amendment Staff Gerwen provided the background information. This is a contract amendment to extend the term, add services and adjust the compensation to the Janitorial Service contract. Staff purchased Clorox machines with CARES money. The janitorial contractor has been using the machines to clean the facility five times a week since the City Hall building reopened. This is a very labor intensive service. Committee member Assefa-Dawson moved to forward the proposed amended Agreement to the September 21, 2021 Council consent agenda for approval. Committee member Baruso seconded. Motion passed. Other None NEXT REGULAR MEETING October 12, 2021 ADJOURNMENT Meeting adjourned at 6:39 p.m.