RES 22-827 - Adopting Investment PolicyRESOLUTION NO.22-827
A RESOLUTION of the City of Federal Way, Washington, repealing
Resolution No:13-633 and modifying and adopting the investment
policy to govern the investment of public funds.
WHEREAS, the City Council seeks at all times to maintain the highest fiscal integrity with
the respect to its administration of public funds, and
WHEREAS, the assets of the City also include a certain percentage of reserve funds which
are available to be invested with the opportunity for the highest, prudent investment.potentials to
ensure a reasonable return on the reserve funds with the highest investment return with sufficient
security and liquidity and
WHEREAS, The City Council of the City of Federal Way hereby adopted the most recent
Investment Policy on March 5, 2013, by Resolution No. 13-633 and
WHEREAS, amendments to the investment policy are necessary to reflect best practices,
city -specific circumstances and current language.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
2022.
Section 1. Resolution No. 13-633 with all attachments is hereby repealed effective April 5,
Section 2. Investment Policy: The City Council of the City of Federal Way hereby modifies
and adopts the Investment Policy as attached hereto as Exhibit A, and hereby incorporated in full
by this reference.
Resolution No. 22-827 Page 1 of 28
Section 'a. Severability. If any section, sentence, clause or phrase of this resolution should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause, or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
Section 7. Savings Clause Resolution No. 13-633, a portion of which is repealed by this
resolution, shall remain in full force and effect until the effective date of this Resolution and shall
remain in full force and effect in the event this resolution is unvalidated in its entirety.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this 5th day of April, 2022.
[signatures to follow]
Resolution No. 22-827 Page 2 of 28
CITY OF FEDERAL WAY:
ATTEST:
it& "--- Gk4y�)
SWOHANIE COURTN Y, CMC, CITY CLERK
APPROVED AS TO FORM:
ae"C"v`t
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK: 03/30/2022
PASSED BY THE CITY COUNCIL: 04/05/2022
RESOLUTION NO.: 22-827
Resolution No. 22-827 Page 3 of 28
Exhibit A
CITY e F
Federal Way
Cep! t ered on Opportunity
Investment Policy
of the
City of Federal Way
DRAFT
For review / approval 2022
Effective Date:
Authorized by:
Supersedes:
Policy Dated: March 5, 2013
Authorized by. Resolution No. 13-633
City of Federal Way, Finance Department
33325 8th Ave South, Federal Way, WA 98003
Resolution No. 22-827 Page 4 of 28
City of Federal Way
Investment Policy
Table of Contents
i.
Purpose ........ .................................
3 IX.
Diversification ................................
7
II.
Policy .............................................
3 X.
Maximum Maturities ....................... 8
III.
Governing Authority
XI.
Safekeeping and Custody ..............
8
a. Enabling Legislation .................
3 XII.
Collateral ization..............................
8
b. Delegation of Authority .............
3
XIII.
Performance Standards ..................
8
IV.
e and Applicability
Scope pp y ..... """"""
4
a. Downgraded Securities .............
8
V.
Objectives
XIV.
Reporting and Disclosure
a. Safety.......................................4
a. Monthly.....................................9
b. Li uidit
q y....................................4
b. Quarter) y..................................
9
c. Yield ........................................
5
5 XV.
Investment Strategy
VI.
Prudence .......................................
a. Buy and Hold ........................ ....9
a. Ethics and Conflict of Interest...
5
b. Segmented Portfolio.................9
VII.
Authorized Financial Dealers and
XVI.
Internal Controls .........................
10
Institutions......................................
6
XVII,
Review, Approval and Adoption....
10
Vill.
Authorized Investments
a. Washington State Treasurer Local
Government Investment Pool.........
6
b. Agencies, Federal government-
Addenda:
sponsored enterprise obligations....
6
c. Treasuries, Obligations of the
XVIII.
Glossary .......................................
11
U.S., agencies, wholly -owned
XIX.
Text of Washington Statutes
corporations, and supranational .....
6
RCWs
15
d. Corporate notes .......................
6
e. Washington State/local
XX.
Text of City's Municipal Code .......
20
government bonds .........................
7 XXI.
Broker/Dealer Questionnaire ........
22
f. Other-State/local government
bonds .............................................
7 XXII.
Approved Broker/Dealer List .......
25
e. Same -county local government
XXIII.
Confirmation of Policy Receipt......
26
registered warrants ........................
7
f. Bankers' acceptances ..............
7
g. Commercial paper .....................
7
h. Non-negotiable CDs .................
7
i. Prohibited investments ....................7
Resolution No. 22-827 Page 5 of 28
City of Federal Way
Investment Policy
Investment Policy
I. Purpose
The purpose of this Policy is:
➢ To establish investment objectives and parameters necessary to safeguard public funds
entrusted to the City of Federal Way,
➢ To articulate the City Council's intent for the governance of City investments
➢ To communicate clear policy and strategy guidelines for City investment administration
➢ To demonstrate to citizens, taxpayers and voters a transparent and accountable
stewardship plan.
The City's manageable cash ranges from $60 to $90 million, of which only a portion may be
invested in a laddered portfolio after assuring sufficient liquidity and safety. Cyclical liquidity is
kept in the Washington State Treasurer's Local Government Investment Pool ("LGIP") and the
safety of operating cash is maintained in depository bank accounts.
II. Policy
It is the policy of the City of Federal Way to invest public funds in a manner that, giving first regard
to safety, suitability and liquidity, will maximize -long-term yield in conformance with State Statutes
and Federal Regulations, and City Ordinances.
III. Scope and Applicability
The investment policy applies to all financial assets of the City of Federal Way. These are
accounted for in the City of Federal Way's Comprehensive Annual Financial Report and include:
➢ General Fund
➢ Special Revenue Funds
➢ Capital Project Funds
➢ Enterprise Funds
➢ Internal Service Funds
➢ Trust and Agency Funds
➢ Any new fund created by Council, unless specifically exempted by Council.
Investments of City Funds may be made on a pooled basis across all funds, with principal and
interest apportioned for the benefit of the various participating funds or for the benefit of the
general fund. (RCW 35.39.034)
IV. Governing Authority
Enabling Legislation
All investments shall be managed in a manner responsive to the public trust and consistent with
state law. Authority to manage the City's investment program is derived primarily from RCW
sections 35A.40.050 and 35.39.032 and from the Federal Way Revised Code sections 3.45.010
and 3.45.020.
Resolution No. 22-827 Page 6 of 28
City of Federal Way
Investment Policy
Delegation of Authority
This policy provides for accountability and transparency to the City Council. The City Council
authorizes the Finance Director or their designee, to engage in investment -related transactions
consistent with this policy without further approval. The Finance/Economic
Development/Regional Advisory Committee (FEDRAC), comprised of three city council members,
may review and conduct oversight of transactions and monthly reporting prior to council review
Management responsibility for the investment program is delegated to the Mayor and Finance
Director, who shall establish procedures for the operation of the investment program consistent
with this investment policy.
Investment procedures shall include explicit delegation of authority to persons responsible for
investment transactions to provide adequate redundancy by properly trained and informed staff.
No person may engage in an investment transaction except as provided by this policy and the
procedures established by the Finance Director. The Director shall be responsible for all
transactions undertaken and shall establish a system of controls to regulate the activities of
subordinate officials. All staff engaging in investment transactions shall attend public investment
training, which may include staff training by a qualified Finance Director. Staff shall not engage
in any policy -allowed investment transaction for which they cannot articulate a rationale for having
done so.
Contracted Management
Any external investment manager engaged to assist in the management of the City's investment
portfolio will be held to the prudent investor standard of care (RCW 11.100.020).
V. Objective
The suitability of all investments will be evaluated with the following objectives in mind (in order
of importance):
➢ Safety: Safety of principal is the foremost objective of the investment program.
Investments of the City of Federal Way shall be undertaken in a manner that seeks to
ensure the preservation of principal in the overall portfolio. Each investment
transaction shall be conducted in a manner to avoid principal loss arising from security
default, institution default, broker -dealer default, safekeeping fraud, or the avoidable
loss on the premature sale of an investment
➢ Liquidity: The City's investment portfolio will be structured to maintain adequate
liquidity to meet all expected obligations in a timely manner and to avoid the premature
sale of an investment at a loss of principal. This is to be achieved by comparing
investment maturities with forecasted cash flows and maintaining sufficient liquidity for
contingencies across all funds. A 3-5-year historical liquidity trend history, combining
the City's main checking accounts, LGIP, and the investment portfolio, will clearly
indicate annual seasonal low cashflows.
➢ Yield or Return on investment: The City's investment portfolio shall be designed with
the objective of attaining as high a rate of return as prudently possible having first
satisfied the objectives of Safety and Liquidity.
Resolution No. 22-827 Page 7 of 28
City of Federal Way
Investment Policy
VI. Prudence
The standard of prudence to be used by investment officials shall be the "prudent investor
standard," as defined by State Statute (RCW 11.100.020). Specifically:
1) A trustee shall invest and manage trust assets as a prudent investor would,
by considering the purposes, terms, distribution requirements, and other
circumstances of the trust. In satisfying this standard, the trustee shall exercise
reasonable care, skill, and caution.
2) A trustee's investment and management decisions respecting individual
assets must be evaluated not in isolation but in the context of the trust portfolio as
a whole and as a part of an overall investment strategy having risk and return
objectives reasonably suited to the trust.
Investment officers acting in accordance with the written procedures and exercising due diligence
shall be relieved of personal responsibility for individual security's credit risk or marketplace
changes. Deviations from expectations shall be reported in a timely fashion and appropriate action
is taken to control adverse developments.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from, or disclose,
personal business activity that could conflict with proper execution of the investment program, or
which could impair their ability to make impartial investment decisions. Employees and investment
officials shall disclose to the Mayor any material financial interests in the financial institutions to
conduct business with in this jurisdiction, and they shall further disclose any large personal
financial/investment positions that could be related to the performance of the City's portfolio.
Employees and officers shall subordinate their personal investment transaction to those of the
City of Federal Way, particularly with regard to the time of purchases and sales.
Disclosure rather than divestment is deemed an adequate proof of impartiality as for an officer or
employee investing City funds as an employee is highly unlikely to personally own a controlling
interest in a security that becomes the best investment for the City such as a highly rated Microsoft
or Coca-Cola medium -term note and should not have to sell their personal position in order to
serve the City).
Employees and officers shall refrain from, or disclose, any personal investment transactions with
the same agents with whom business is conducted on behalf of the City and shall avoid, or
disclose, transactions that might impair public confidence.
Consistent with the City's Ethics Code, officers and employees involved in the investment process
may not accept any valuable gift, favor or gratuity that is made on the basis of his or her position
in the City's service.
VII. Authorized Financial Dealers and Institutions
The Finance Director or their designee will maintain a list of broker/dealers that are authorized to
provide investment services. To be eligible to do business with Federal Way, a broker/dealer must
provide a Broker/Dealer Questionnaire that includes the following: audited financial statements,
current securities -related licensing; proof of registration and licenses held with the Financial
Industry Regulatory Authority (FINRA); proof of registration with the State of Washington
Resolution No. 22-827 Page 8 of28
City of Federal Way
Investment Policy
Securities Division; current active municipal client references; and certification of having read the
City's current investment policy. An annual review of the financial condition of qualified bidders
will be conducted by the Finance Director, or their designee.
VIII. Authorized Investments
Washington State law limits the types of investment vehicles available to municipalities. Those
primary and secondary investment instruments listed below comply with state law.
A. The primary investment instruments expected to be utilized in the City of Federal Way's
Investment Portfolio are:
➢ State of Washington Local Government Investment Pool (LGIP), the public funds
investment account for investment and reinvestment by the state treasurer. RCW
43.250.040
-3i;-- Agencies. Federal home loan bank notes and bonds, federal land bank bonds and
federal national mortgage association notes, debentures and guaranteed certificates
of participation, or the obligations of any other government sponsored corporation
whose obligations are or may become eligible as collateral for advances to member
banks as determined by the board of governors of the federal reserve system; RCW
39.59.040(5)
Treasuries. Certificates, notes, or bonds of the United States, or other obligations of
the United States or its agencies, or of any corporation wholly owned by the
government of the United States; or United States dollar denominated bonds, notes,
or other obligations that are issued or guaranteed by supranational institutions,
provided that, at the time of investment, the institution has the United States
government as its largest shareholder; RCW 39.59.040(4).
� Corporate notes purchased on the secondary market; with a minimum credit quality
rating of upper medium investment grade - at least A by Standard and Poor's, A2 by
Moody's, or A by Fitch - on the date of purchase. RCW 39.59.040(8) and Washington
State Investment Board Policy No. 2.05.500.
B. The following secondary investment instruments are not expected to be routinely utilized in the
City of Federal Way's Investment Portfolio, but are also authorized by state statute and will be
disclosed and justified to council through on council monthly reporting if used:
-)o- Bonds of the state of Washington and any local government in the state of
Washington;" RCW 39.59.040(1)
➢ General obligation bonds of a state other than the state of Washington and general
obligation bonds of a local government of a state other than the state of Washington,
which bonds have at the time of investment one of the three highest credit ratings of a
nationally recognized rating agency RCW 39.59.040(2)
➢ Registered warrants of a local government in the same county as the government
making the investment;" RCW 39.59.040(3)
Resolution No. 22-827 Page 9 of 28
City of Federal Way
Investment Policy
-3o- Bankers' acceptances purchased on the secondary market. -where the issuing bank's
credit rating at the time of investment is not less than one of the three highest ratings
as rated by a nationally recognized rating agency and a short term credit rating at the
time of investment is not less than P-1 as rated by Moody's and/or A-1 by Standard &
Poor's and/or F-1 by Fitch Rating Agency. RCW 39.59.040(6)
Commercial paper purchased in the secondary market with maturities not exceeding
270 days, and with a short term credit rating at time of investment not less than A-1 by
Standard & Poor's Rating Services and/or P-1 by Moody's Investors Service and/or F-
1 by Fitch Rating Agency. Furthermore, the long-term credit ratings of the issuer at the
time of investment shall not be less than one of the three highest ratings as rated by a
nationally recognized rating agency. RCW 39.59.040(7) and Washington State
Investment Board Policy No. 2.05.500
➢ Non -Negotiable Certificates of deposit with financial institutions qualified by the
Washington Public Deposit Protection Commission. RCW 39.58.130
Prohibited Investments
Equities (stocks), collateralized mortgage obligations, money market mutual funds, inverse
floaters, negotiable certificates of deposit, repurchase and reverse repurchase agreements,
cryptocurrency and any investment type not expressly permitted by City Council in this policy are
not eligible investments for the City.
IX. Diversification
Investments in securities shall not exceed the following percentages of the portfolio at time of
purchase:
➢ Washington State's Local Government Investment Pool 100%
➢ Government Sponsored Agency Securities 100%, (40% per issuer)
➢ Treasury Securities 100%
➢ Corporate notes - 15%, (the lesser of 2% or $1 million per issuer)
➢ Bankers Acceptances 15%
➢ Commercial Paper 15%, (the lesser of 2% or $1 million per issuer)
➢ Same-State/Local Securities 15%, (the lesser of 2% or $1 million per issuer)
➢ Certificates of deposit 10%, (the lesser of 2% or $1 million per issuer)
➢ Other-State/Local Securities 5%, (the lesser of 2% or $1 million per issuer)
➢ Same -county local government issuer — only by city council resolution
X. Maximum Maturities
Staggered maturities are to be a component of the diversified investment strategy,
employed to minimize reinvestment risk due to rate fluctuations building a reasonably
laddered maturity schedule.
The average maturity of the portfolio will not exceed 2.5 years, including cash in depository
accounts and the state investment pool. (For the purposes of this calculation, the maturity
date of callable securities will be the final maturity date).
Resolution No. 22-827 Page 10 of28
City of Federal Way
Investment Policy
The expected and final maturity of any security will not exceed 5-years at time of purchase.
XI. Safekeeping and Custody
Security transactions entered into by the City of Federal Way shall be conducted on a delivery -
versus -payment (DVP) basis.
Securities will be held by third party custodian designated by the Finance Director, or their
designee, and evidenced by safekeeping reports that will be reconciled monthly to the portfolio.
Third -party custodial reports shall be required to list, at a minimum each month, each individual
security, CUSIP, purchase date, cost, market value, par value, and maturity date.
XII. Collateralization
All City investments shall be collateralized as required by state law. Specifically, RCW 39.58
requires that all deposits of public funds be made with qualified public depositaries, protected
through the actions of the Public Deposit Protection Commission (PDPC), which is comprised of
the State Treasurer, Governor and Lieutenant Governor. State law requires that all deposits of
public funds over and above federally insured amounts (including Certificates Of Deposit) be
collateralized in accordance with regulations of the PDPC. All collateral is held by the PDPC. The
PDPC ensures public funds deposited in banks are protected should a financial institution become
insolvent. The names of authorized public depositaries may be found at: https://tre.wa.goy/pdpc-
hanks/
XIII. Performance Standards
Benchmark.
The City's cash management portfolio shall be managed using a comparison object of the yield
of LGIP, the Washington State Treasurer -administered local governmental investment pool,
which is typically the next investment choice for available cash if not invested for longer. The City
portfolio will have a longer average maturity than the 60-90-day average portfolio of the
benchmark, so it will be less volatile. This means it can be expected that the city portfolio's
average yield will trail the benchmark's yield in times of rising interest rates and lead the
benchmark's yield in times of falling interest rates.
Downgraded Securities.
The City may, from time to time, be invested in a security whose rating is downgraded. In the
event a rating drops below the minimum allowed by this policy, the Finance Director will review
and recommend an appropriate plan of action to the Mayor and City Council. If the City utilizes
an Investment Advisor, that Investment Advisor shall notify the City and recommend a plan of
action within one month. The City may continue to hold a downgraded investment to maturity if
a probable outcome is the eventual realization of full value, rather than a realized loss if divested
prior to maturity.
XIV. Reporting
Monthly Reports
The Finance Director shall make a monthly report of all investment transactions to the City Council
FEDRAC Committee. (RCW 35.39.032)
Resolution No. 22-827 Page 11 of 28
City of Federal Way
Investment Policy
The Finance Director shall prepare an investment report to FEDRAC, Mayor and City Council that
provides a summary of the current investment portfolio and the individual transactions executed
to show holdings and activities during the reporting period conform to the investment policy. The
report will include the following:
➢ An asset listing showing par value, cost and market value, type of investment, ,issuer, days
to maturity and interest rate of each security;
➢ Average days to maturity of the portfolio;
➢ Maturity distribution of the portfolio and distribution by type of investment.
➢ Credit quality of portfolio holdings; and,
➢ Average weighted yield to maturity of portfolio on investments
➢ Performance comparison to benchmark
XV. INVESTMENT STRATEGY
Buy and Hold.
As a strategy, the City of Federal Way's investments will not be actively traded, meaning that no
attempt to "buy low and sell high" or "time the market" will be made. Investments purchased with
the intent of providing investment income shall be intended to be held to maturity, relying on
following a prudent course of action for income rather than predicting market direction. Securities
may be sold before they mature if market conditions present an opportunity for the City to capture
a benefit or to avoid a risk, but the strategy will be primarily buy -and -hold.
Portfolio Segmenting.
In keeping with the priorities of Safety, Liquidity before Yield, the first considerations of investing
will be the immediate operational needs and scheduled disbursements of capital expenditures
and debt service payments.
➢ The Safety Segment of the Portfolio is held primarily in the State LGIP. This will allow for
seasonal fluctuations, primarily the April/October inflows of Property Tax and outflows of
capital projects.
➢ The Liquidity Segment of the portfolio is held primarily in the City's depository bank, and
will be maintained at adequate levels to ensure availability.
➢ This Yield Segment of the portfolio is the portion of the City's cash reserves which, based
on historical analysis, long-term budgetary planning or council -approved reserve policy,
will not be subject to seasonal spending and can be invested comfortably long-term. This
segment is invested in a laddered portfolio comprised of Agencies, Treasuries and other
authorized investments.
XVI. Internal Controls
The Office of the State Auditor requires that in accordance with Revised Code of Washington
43.09.260, the City of Federal Way must undergo annual financial examinations performed by
State Examiners. Investment management is to be included as part of the annual independent
audit to assure compliance with this investment policy.
The City's internal controls shall be designed to prevent losses of public funds arising from
fraud, employee error, misrepresentation by third parties, or unanticipated changes in financial
markets. Controls that the City deems important include, but are not limited to:
■ Control of collusion
Resolution No. 22-827 Page 12 of 28
City of Federal Way
Investment Policy
➢ Separation of functions
➢ Separation of transaction authority from accounting and recordkeeping
➢ Custodial safekeeping
➢ Avoidance of bearer -form securities
➢ Specific limitations regarding securities losses and remedial action
➢ Clear delegation of authority to subordinate staff members
➢ Written confirmation of telephone transactions
➢ Supervisory authority of employee actions
➢ Minimize the number of authorized investment officials
➢ Documentation of transactions and strategies
XVIL Investment Policy Review and Adoption
The City of Federal Way's investment policy shall be adopted by resolution of the City Council.
The policy shall be reviewed annually by the Finance Director and any significant modifications
must be approved by the City Council.
Reso/ulion No. 22-827 Page 13 of28
City of Federal Way
Investment Policy
Addendum: Glossary
Accrued Interest— Interest earned but not yet received.
Active Investment Management — the active trading of securities, selling prior to maturity and
purchasing secondary issues, in an effort to earn higher portfolio yield by the continual monitoring
of financial markets, spreads and pricing opportunities of individual securities. Requires
substantially more staff time than passive investing. (see also Passive Investment Management)
Agencies — (See Government Sponsored Entities) Entities chartered by Congress, such as:
Fannie Mae (FNMA) Freddie Mac (FHLMC), Federal Home Loan Bank (FHLB), Federal Farm
Credit Bank (FFCB). These entities carry an implicit guaranty of the federal government.
Amortization — a mathematical calculation that pays off a balance evenly while at the same time
adding interest for every period.
Asked — The price at which securities are offered.
Bankers' Acceptance (BA) — A draft, or bin of goods, or exchange accepted by a bank or trust
company. The accepting institution guarantees payment of the bill, as well as the issuer.
Bid — The price offered for securities.
Broker— A broker brings buyers and Sellers together for a commission paid by the initiator of the
transaction or by both sides; he does not hold a position. In the money market, brokers are active
in markets in which banks and institutional investors buy and sell bills, notes or bonds and in
interdealer markets.
Bullet (Non -callable Bond) — a bond issue in which all of its outstanding principal amount may not
be redeemed before maturity by the issuer, therefore assuring interest earnings through to the
end maturity date.
Callable Bond — a bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer
Certificate of Deposit (CD) — a deposit of funds for a specified period of time that earns interest at
a specific interest rate.
Collateral — Securities, evidenced by a deposit or other property which a borrower pledges to
secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of
public moneys.
Comprehensive Annual Financial Report (CAFR) — The independently -audited annual report for
the City of Federal Way. It includes entity -wide financial statements as well as financial statements
for major funds and fund types, notes to the financial statements and required schedules.
Certificates of Deposit (CD) — A time deposit with specific maturity and interest rate evidenced by
a certificate.
Resolwion No. 22-827 Page 14 of28
City of Federal Way
Investment Policy
Commercial Paper — Unsecured short-term corporate obligations with maturities less than 270
days.
Coupon — (a) The annual rate of interest that a bond's issuer promises to pay the bondholder as
a percentage of the bond's face value.
Cryptocurrency — a digital or virtual currency that is secured by cryptography, typically
decentralized networks based on blockchain technology, a decentralized ledger enforced by a
network of computers. Currently prohibited because it can lose principal, and is therefore unsafe.
It is not legal tender, essentially a risky, anonymous, volatile foreign currency.
Custody — (Safekeeping) A service to customers rendered by banks for a fee whereby securities
are held by an independent third party for protection from fraud or theft.
Dealer — A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for their own account.
Delivery versus Payment (DVP) —Delivery of securities with a simultaneous exchange of money
for the securities used in conjunction with a third -party custodian to assure integrity of the
exchange and to prevent fraud or misdirection, similar to an escrow process in real estate.
(Delivery versus receipt is a delivery of securities with an exchange of a signed receipt for the
securities.)
Discount — The difference between the cost price of a security and its value at maturity when
quoted at lower than its face value. A security selling below original offering price shortly after
sale is also considered to be at a discount. This can be the normal mathematically equalizing of
the stated rate of an investment with prevailing market rates.
Discount. Securities — Non -interest -bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value.
Diversification — Dividing investment funds among a variety of securities offering independent
returns and credit quality.
Federal Credit Agencies — Agencies of the Federal government and guaranteed by the full faith
and credit of the US Government set up to supply credit to various classes of institutions and
individuals, e.g., Ginnie Mae, Sallie Mae, Tennessee Valley Authority.
Fannie Mae — The trade name for the Federal National Mortgage Association (FNMA), a U.S.
GSE (government -sponsored entity).
Farmer Mac — The trade name for the Federal Agricultural Mortgage Corporation (FAMC), a GSE
(government -sponsored entity).
Federal Funds Rate — The target rate of interest at which Fed funds are traded. This rate is
currently pegged by the Federal Open Market Committee.
Federal Open Market Committee (FOMC) — Consists of seven members of the Federal Reserve
Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York
Federal Reserve Bank is a permanent member while the other presidents serve on a rotating
Resolution No. 22-827 Page 15 of 28
City of Federal Way
Investment Policy
basis. The Committee periodically meets to set Federal Reserve funds target rate and guidelines
regarding purchases and sales of Governments Securities in an open market as a means of the
influencing the volume of bank credit and money supply in the economy.
Federal Reserve System — The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, DC. There are 12 Region
Banks and about 5700 commercial banks that are members of the system.
Federal Deposit Insurance Corporation (FDIC) — A Federal Agency that insures bank deposits,
currently capped at $250,000 dollars per deposit.
FEDRAC — Finance / Economic Development / Regional Advisory Committee, an advisory
committee comprised of three city council members.
Financial Industry Regulatory Authority, Inc. (FINRA) - a private corporation that acts as a self -
regulatory organization (SRO). FINRA is the successor to the National Association of Securities
Dealers, Inc. (NASD) and the member regulation, enforcement and arbitration operations of the
New York Stock Exchange.
Freddie Mac — The trade name for the Federal Home Loan Mortgage Corporation (FHLMC), a
GSE (government -sponsored entity).
Ginnie Mae — the trade name for the Government National Mortgage Association (GNMA), a GSE
(government -sponsored entity).
Government Sponsored Entities (GSEs) — ("Agencies") Entities chartered by Congress, such as:
Fannie Mae (FNMA) Freddie Mac (FHLMC), Federal Home Loan Bank (FHLB), Federal Farm
Credit Bank (FFCB). These entities carry an implicit guaranty of the federal government.
Interest Rate Risk — the risk associated with declines or rises in interest rate that cause an
investment in a fixed -income security to increase or decrease in market value.
Leverage - Increasing the output compared to the input. In investments, a negative application
would be multiplying the yield on investable funds by investing using borrowed funds in addition
to cash on hand; the risk is that when a loss is experienced, the borrowed funds must be repaid
in full, multiplying the loss to the investor.
Liquidity —A liquid asset is one that can be converted easily and rapidly into cash
Liquidity Risk — the risk that an entity (i.e. the City) may be unable to meet short term financial
demands due to the inability to convert investments to cash without a loss of principal and/or
interest income.
Market Risk — the risk that the value of a security will rise or decline as a result of changes in
market conditions, typically interest rates.
Market Value — The price at which a security is trading and could presumably be purchased or
sold.
Maturity — the date upon which the principal of an investment is due and paid.
Resolulion No. 22-827 Page 16 of 28
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Investment Policy
New Issue — An investment available at the time of issuance, and therefore not subject to the
secondary market that would involve competitive bidding or price uncertainty.
Non -callable Bond (Bullet) — a bond issue in which all of its outstanding principal amount may not
be redeemed before maturity by the issuer, therefore assuring interest earnings through to the
end maturity date.
Par Value — (face value) the amount of principal that must be paid at maturity.
Passive Investment Management- investing methodically, managing primarily diversification and
maturities, with the intention of holding to maturity rather than seeking to make gains through
market price fluctuations.
Principal - the original sum of money put into an investment at time of purchase.
Reinvestment Risk - the risk that the proceeds from the payment of principal and interest would
have to be reinvested at a lower rate than the original investment. This is a risk of all investments
regardless of maturity date or call feature because of the uncertainty of future interest rates. Call
features increase reinvestment risk because of the added uncertainty; issuers typically call their
bonds in a declining interest rate environment.
Safekeeping — A service to customers rendered by banks for a fee whereby securities and
valuables of an types and descriptions are held in the bank's vaults for protection.
Secondary Market —A market made for the purchase and sale of outstanding issues following the
initial distribution.
SEC Rule 15C3-1 — See uniform net capital rule.
Securities and Exchange Commission — Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
Treasury Bills — A non -interest bearing discount security issued by the U.S. Treasury to finance
the National Debt. The above most bills are issued to mature in three months, six months, or one
year.
Treasury Bond — Long-term U.S. Treasury securities having initial maturities of more than 10
years.
Treasury Notes — Intermediate term coupon bearing U.S. Treasury securities having initial
maturities of from one to ten years.
Yield — the rate of annual interest income return on investment, expressed as a percentage.
Resolution No. 22-827 Page 17 of 28
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Addendum — Text of Washington Statutes (RCW)
Governing Investments of Public Funds by Local Governments
(Intended only for easy reference for the reader— current statutes should be confirmed)
RCW 11.100.020
Management of trust assets by fiduciary.
1) A trustee shall invest and manage trust assets as a prudent investor would, by considering
the purposes, terms, distribution requirements, and other circumstances of the trust. In
satisfying this standard, the trustee shall exercise reasonable care, skill, and caution.
2) A trustee's investment and management decisions respecting individual assets must be
evaluated not in isolation but in the context of the trust portfolio as a whole and as a part of
an overall investment strategy having risk and return objectives reasonably suited to the trust.
3) Among the circumstances that a trustee shall consider in investing and managing trust assets
are such of the following as are relevant to the trust or its beneficiaries:
a) General economic conditions;
b) The possible effect of inflation or deflation;
c) The expected tax consequences of investment decisions or strategies;
d) The role that each investment or course of action plays within the overall portfolio, which
may include financial assets, interests in closely held enterprises, tangible and intangible
personal property, and real property;
e) The expected total return from income and the appreciation of capital;
f) Other resources of the beneficiaries;
g) Needs for liquidity, regularity of income, and preservation or appreciation of capital; and
h) An asset's special relationship or special value, if any, to the purposes of the trust or to
one or more of the beneficiaries.
4) A trustee shall make a reasonable effort to verify facts relevant to the investment and
management of trust assets.
5) A trustee may invest in any kind of property or type of investment consistent with the standards
of this section.
6) A trustee who has special skills or expertise, or is named trustee in reliance upon the trustee's
representation that the trustee has special skills or expertise, has a duty to use those special
skills or expertise.
RCW 35.39.030
Excess or inactive funds —Investment.
Every city and town may invest any portion of the moneys in its inactive funds or in other
funds in excess of current needs in:
(1) United States bonds;
(2) United States certificates of indebtedness;
(3) Bonds or warrants of this state;
(4) General obligation or utility revenue bonds or warrants of its own or of any other city
or town in the state;
(5) Its own bonds or warrants of a local improvement district which are within the protection
of the local improvement guaranty fund law; and
(6) In any other investments authorized by law for any other taxing districts.
RCW 35.39.032
Approval of legislative authority —Delegation of authority —Reports.
No investment shall be made without the approval of the legislative authority of the city or
town expressed by ordinance: PROVIDED, That except as otherwise provided by law, the
legislative authority may by ordinance authorize a city official or a committee composed
Resolution No. 22-827 Page 18 oJ28
City of Federal Way
Investment Policy
of several city officials to determine the amount of money available in each fund for
investment purposes and make the investments authorized as indicated in RCW
35.39.030 as now or hereafter amended and the provisions of RCW 35.39.034, without
the consent of the legislative authority for each investment. The responsible official or
committee shall make a monthly report of all investment transactions to the city legislative
authority. The legislative authority of a city or town or city official or committee authorized
to invest city or town funds may at any time convert any of its investment securities, or any
part thereof, into cash.
RCW 35.39.034
Investment by individual fund or commingling of funds —Investment in United States securities —
Validation.
Moneys thus determined available for this purpose may be invested on an individual fund
basis or may, unless otherwise restricted by law be commingled within one common
investment portfolio for investment. All income derived from such investment shall be
apportioned and used for the benefit of the various participating funds or for the benefit of
the, general or current expense fund as the governing body of the city of [or] town shall
determine by ordinance or resolution: PROVIDED, That funds derived from the sale of
general obligation bonds or revenue bonds or similar instruments of indebtedness shall
be invested, or used in such manner as the initiating ordinances, resolutions, or bond
covenants may lawfully prescribe.
Any excess or inactive funds on hand in the city treasury not otherwise invested, or
required to be invested by this section, as now or hereafter amended, may be invested by
the city treasurer in United States government bonds, notes, bills, certificates of
indebtedness, or interim financing warrants of a local improvement district which is within
the protection of the local improvement guaranty fund law for the benefit of the general or
current expense fund.
All previous or outstanding investments of city or town funds for the benefit of the city's or
town's general or current expense fund which have been or could be made in accordance
with the provisions of this section, as now or hereafter amended, are declared valid.
RCW 39.58.020
Public funds —Protection against loss.
All public funds deposited in public depositaries, including investment deposits and
accrued interest thereon, shall be protected against loss, as provided in this chapter.
RCW 39.58.030
Public deposit protection commission —State finance committee constitutes —Proceedings.
The Washington public deposit protection commission shall be the state finance
committee. The record of the proceedings of the public deposit protection commission
shall be kept in the office of the commission and a duly certified copy thereof, or any part
thereof, shall be admissible in evidence in any action or proceedings in any court of this
state.
RCW 39.58.050
Collateral for deposits —Segregation —Eligible securities.
(1) Every public depositary shall complete a depositary pledge agreement with the
commission and a trustee, and shall at all times maintain, segregated from its other assets,
eligible collateral having a value at least equal to its maximum liability and as otherwise
Resolution No. 22-827 Page 19 of 28
City of Federal Way
Investment Policy
prescribed in this chapter. Eligible securities used as collateral shall be segregated by
deposit with the depositary's trustee and shall be clearly designated as security for the
benefit of public depositors under this chapter.
(2) Securities eligible as collateral shall be valued at market value, and the total market
value of securities pledged in accordance with this chapter shall not be reduced by
withdrawal or substitution of securities except by prior authorization, in writing, by the
commission.
(3) The public depositary shall have the right to make substitutions of an equal or greater
amount of eligible securities at any time.
(4) The income from the securities which have been segregated as collateral shall belong
to the public depositary without restriction.
(5) Each of the following enumerated classes of securities, providing there has been no
default in the payment of principal or interest thereon, shall be eligible to qualify as
collateral:
(a) Certificates, notes or bonds of the United States, or other obligations of the United
States or its agencies, or of any corporation wholly owned by the government of the United
States;
(b) State, county, municipal, or school district bonds or warrants of taxing districts of the
state of Washington or any other state of the United States, provided that such bonds and
warrants shall be only those found to be within the limit of indebtedness prescribed by law
for the taxing district issuing them and to be general obligations;
(c) The obligations of any United States government -sponsored corporation whose
obligations are or may become eligible as collateral for advances to member banks as
determined by the board of governors of the federal reserve system;
(d) Bonds, notes, or other securities or evidence of indebtedness constituting the direct
and general obligation of a federal home loan bank or federal reserve bank;
(e) Revenue bonds of this state or any authority, board, commission, committee, or similar
agency thereof, and any municipality or taxing district of this state;
(f) Direct and general obligation bonds and warrants of any city, town, county, school
district, port district, or other political subdivision of any state, having the power to levy
general taxes, which are payable from general ad valorem taxes;
(g) Bonds issued by public utility districts as authorized under the provisions of Title 54
RCW, as now or hereafter amended;
(h) Bonds of any city of the state of Washington for the payment of which the entire
revenues of the city's water system, power and light system, or both, less maintenance
and operating costs, are irrevocably pledged, even though such bonds are not general
obligations of such city.
(6) In addition to the securities enumerated in this section, the commission may also
accept as collateral a letter of credit from a federal home loan bank or a federal reserve
bank on behalf of a public depositary, naming the commission as beneficiary. Such letters
are not subject to a completed depositary pledge agreement. As such, the commission
must act as the safekeeping agent for letters of credit.
(7) A public depositary may also segregate such bonds, securities, and other obligations
as are designated to be authorized security for public deposits under the laws of this state.
(8) The commission may determine by rule or resolution whether any security, whether or
not enumerated in this section, is or shall remain eligible as collateral when in the
commission's judgment it is desirable or necessary to do so.
RCW 39.58.135
Limitations on deposits.
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City of Federal Way
Investment Policy
Notwithstanding RCW 39.58.130, (1) aggregate deposits received by a public depositary
from all treasurers and the state treasurer shall not exceed at any time one hundred fifty
percent of the value of the depositarys net worth, nor (2) shall the aggregate deposits
received by any public depositary exceed thirty percent of the total aggregate deposits of
all public treasurers in all depositaries as determined by the commission. However, a
public depositary may receive deposits in excess of the limits provided in this section if
eligible collateral, as prescribed in RCW 39.58.050, are pledged in an amount equal to
one hundred percent of the value of deposits received in excess of the limitations
prescribed in this section.
RCW 39.59.010
Definitions.
Unless the context clearly requires otherwise, the definitions in this section apply
throughout this chapter.
(1) "Bond" means any agreement which may or may not be represented by a physical
instrument, including but not limited to bonds, notes, warrants, or certificates of
indebtedness, that evidences an obligation under which the issuer agrees to pay a
specified amount of money, with or without interest, at a designated time or times either
to registered owners or bearers.
(2) "Local government" means any county, city, town, special purpose district, political
subdivision, municipal corporation, or quasi -municipal corporation, including any public
corporation, authority, or other instrumentality created by such an entity.
(3) "State" includes any state in the United States, other than the state of Washington.
RCW 39.59.020
Authorized investments —Local government authority.
(1) Local governments in the state of Washington are authorized to invest their funds and
money in their custody or possession, eligible for investment, in investments authorized
by this chapter.
(2) Nothing in this section is intended to limit or otherwise restrict a local government from
investing in additional authorized investments if that local government has specific
authority to do so.
RCW 39.59.040
Authorized investments —Bonds, warrants, certificates, and other investments.
Any local government in the state of Washington may invest in:
(1) Bonds of the state of Washington and any local government in the state of Washington;
(2) General obligation bonds of a state and general obligation bonds of a local government
of a state, which bonds have at the time of investment one of the three highest credit
ratings of a nationally recognized rating agency;
(3) Subject to compliance with RCW 39.56.030, registered warrants of a local government
in the same county as the government making the investment;
(4) Certificates, notes, or bonds of the United States, or other obligations of the United
States or its agencies, or of any corporation wholly owned by the government of the United
States; or United States dollar denominated bonds, notes, or other obligations that are
issued or guaranteed by supranational institutions, provided that, at the time of investment,
the institution has the United States government as its largest shareholder;
Resolulion No. 22-827 Page 21 of 28
City of Federal Way
Investment Policy
(5) Federal home loan bank notes and bonds, federal land bank bonds and federal
national mortgage association notes, debentures and guaranteed certificates of
participation, or the obligations of any other government sponsored corporation whose
obligations are or may become eligible as collateral for advances to member banks as
determined by the board of governors of the federal reserve system;
(6) Bankers' acceptances purchased on the secondary market;
(7) Commercial paper purchased in the secondary market, provided that any local
government of the state of Washington that invests in such commercial paper must adhere
to the investment policies and procedures adopted by the state investment board; and
(8) Corporate notes purchased on the secondary market, provided that any local
government of the state of Washington that invests in such notes must adhere to the
investment policies and procedures adopted by the state investment board.
RCW 43.250.040
Authority of official to place funds in the public funds investment account --Investment
of funds by state treasurer --Degree of judgment and care required.
If authorized by statute, local ordinance, resolution, or other appropriate official action, the
state treasurer, a government finance official or financial officer or his or her designee, or
authorized tribal official, may place funds into the public funds investment account for
investment and reinvestment by the state treasurer in those securities and investments
set forth in RCW 43.84.080 and chapter 39.58 RCW. The state treasurer shall invest the
funds in such manner as to effectively maximize the yield to the investment pool. In
investing and reinvesting moneys in the public funds investment account and in acquiring,
retaining, managing, and disposing of investments of the investment pool, there shall be
exercised the judgment and care under the circumstances then prevailing which persons
of prudence, discretion, and intelligence exercise in the management of their own affairs,
not in regard to speculation but in regard to the permanent disposition of the funds
considering the probable income as well as the probable safety of the capital.
Resolution No. 22-827 Page 22 of 28
City of Federal Way
Investment Policy
Addendum — Text of Federal Way Revised Code
Federal Way Revised Code contains no language pertaining to investments. This page
is to confirm there are no City -level restrictions beyond state statutes.
Resolution No. 22-827 Page 23 of 28
City of Federal Way
Investment Policy
Addendum — Broker/Dealer Questionnaire
The Washington City of Federal Way, incorporated in 1990, provides a range of municipal
services, including general government, police, streets, community development, planning and
zoning, code enforcement, parks and recreation, and municipal services. Roughly 340 employees
serve about 96,000 residents covering about 23 square miles with an annual operating budget of
around $85 million. The City's manageable cash ranges from $60 to $90 million of which about
$40 is invested principally in Treasuries and GSE medium term notes with remaining liquidity
maintained in the Washington State Treasurer's Local Governmental Investment Pool LGIP. The
City has adopted a written Investment Policy that regulates the standards and procedures used
in its cash management activities. The most current policy is publicly available and should be
reviewed prior to completing this form.
Firm Name-
Year Founded:
Corporate office address:
Telephone #s:
Principal, Managing Director or Partner:
Name
Title
Direct phone
E-mail address
Is your firm a broker (does not own securities being offered
Is your firm a dealer (does own securities being offered)? _
Local office address:
Please attach a bio or resume of the primary and secondary representatives covering this
account, including securities -related employment history, licensing, certificates, complaints,
disciplinary action, arbitration, litigation:
Primary Representative:
Name
Title
Direct phone
E-mail address
Secondary Representative
Name
Title
Direct phone
E-mail address
Resolution No. 22-827 Page 24 of 28
City of Federal Way
Investment Policy
Provide proof of registration with State of Washington
Provide proof of Financial Industry Regulatory Authority (FINRA)
Provide documentation that your firm is qualified under SEC rule 15C3-1
(Uniform Net Capital Rule)
Provide most recent audited financials
Is your firm is examined by and subject to rules and regulations of:
FDIC
SEC
NYSE
Comptroller of Currency
Federal Reserve System
List three current, active, comparable, municipal client references:
Entity Name
Contact
Address
Phone / E-mail
Entity Name
Contact
Address
Phone / E-mail
Entity Name _
Contact
Address
Phone / E-mail
❑ attached ❑ NA
❑ attached ❑ NA
❑ attached ❑ NA
❑ attached ❑ NA
❑ Yes ❑ No
❑ Yes ❑ No
❑ Yes ❑ No
❑ Yes ❑ No
❑ Yes ❑ No
What market sectors are you and your firm currently involved? (Please feel free to provide
additional information regarding specialization in any of the following market sectors).
Firm Involvement
US Treasuries
US Agency Bonds
Washington State Bonds
Municipal Bonds
Corporate Bonds
CDARS
Commercial Paper
Other
Broker Involveme
Please provide your normal custody and delivery process, including specific banking
relationships.
What was your firm's total volume in US Government and agency securities trading last year?
Resolution No. 22-827 Page 25 of 28
City of Federal Way
Investment Policy
Has this firm, or the representatives assigned to this account, been subject to a regulatory
agency, state or federal investigation for alleged improper, disreputable, unfair or fraudulent
activities related to the sale of securities or money market instruments that resulted in a
suspension or censure? ❑ Yes (attached) ❑ No
Is there outstanding litigation which would materially affect your financial stability?
❑ Yes (attached) ❑ No
Do you provide any fixed income research and economic commentary?
❑ Yes (attached) ❑ No
Describe the precautions taken by your firm to protect the interests of the public when
dealing with a local public entity. ❑ Attached ❑ NA
Has any client sustained a loss on a securities transaction engendered from a misunderstanding
or misrepresentation of the risk characteristic of a financial instrument by your firm?
❑ Yes (attached) ❑ No
Please confirm that you are:
(1) familiar with the Revised Code of Washington (RCW) Sections 39.59.010 et al.
(2) have read, understand and agree to comply with the provisions of City of Federal Way's
current investment policy
by signing below.
Name
Title:
Name:
Title:
Name:
Title:
Signature:
Date:
Signature:
Date:
Signature:
Date:
Resolution No. 22-827 Page 26 of 28
City of Federal Way
Investment Policy
Approved Broker/Dealer List
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City of Federal Way
Investment Policy
Addendum — Acknowledgement of Receipt/Adherence to Current Policy
City of Federal Way requires an annual certification from authorized Financial Dealers and
Institutions of having read the current investment policy. It is the intent of the City of Federal Way
to pro -actively contact current existing financial institutions annually, or at any change in the City's
investment policy, and to maintain the current investment policy on the City's public website.
This is to acknowledge receipt of the City of Federal Way's current Investment Policy adopted
by City Council on 03/05/2019.
Entity name:
Name:
Signature:
Please sign and submit via mail or email to:
City of Federal Way
33325 8th Ave South, Finance Department
Federal Way, WA 98003
Title:
Date:
Current staff contact information is available on the City Website:
https://www.cityoffederalway.com/content/Finance
Resolution No. 22-827 Page 28 of 28