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03-15-2022 Council Minutes - RegularCIT Federal Way CITY COUNCIL REGULAR MEETING MINUTES City Hall — Council Chambers March 15, 2022 — 6:30 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 6:30 p.m. City officials in attendance: Mayor Jim Ferrell, Councilmember Erica Norton, Councilmember Hoang Tran, and Councilmember Jack Walsh. City staff in attendance: Interim City Administrator Brian Davis, City Attorney Ryan Call and City Clerk Stephanie Courtney. Council President Linda Kochmar, Deputy Mayor Susan Honda, Councilmember Lydia Assefa- Dawson attended the meeting remotely via Zoom from Washington DC. Mayor Ferrell excused Councilmember Dovey who is currently out of the country. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. COUNCILMEMBER NORTON MOVED TO AMEND THE AGENDA TO ADD AN ITEM TO COUNCIL BUSINESS 6(fl TO LOOK INTO APPLYING FOR TWO GRANTS; A STATE GRANT FOR HOMELESS ENCAMPMENT CLEANUP, AND A FEDERAL GRANT FOR DRUG TREATMENT ASSISTANCE; COUNCILMEMBER WALSH SECOND. Councilmember Assefa-Dawson inquired as to why these grants would not follow the usual process of staff review and discussion at a Council Committee. Mayor Ferrell suggested the Council can discuss and direct staff to look into these grants. Main motion passes unanimously 6-0 as follows: Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes Councilmember Assefa-Dawson yes Councilmemberpovey excused Councilmember Norton yes 3. PRESENTATIONS a. Mayor's Emerging Issues and Report Federal Way City Council Regular Minutes Page 1 of 8 March 15, 2022 Aid to Ukraine: Mayor Ferrell reported on the need for aid to Ukraine. He recently spoke with Mayor Tretiak from the city's Sister City in Rivne, Ukraine. Mayor Tretiak relayed events from the past weeks and the need for humanitarian supplies. Mayor Ferrell is currently in discussions with a container company in effort to arrange delivery of multiple shipping containers to the war - torn region. St. Patrick's Day Flag Raising: Mayor Ferrell and Craig Patrick reported the city would be raising the Irish Flag in honor of St. Patrick's Day on Thursday, March 17 at 9:00 a.m. at City Hall. Deputy Mayor Honda suggested the city look to adding a flag pole for special event flags. March of Diapers: Cheryl Hurst reported on the March of Diapers and noted they are collecting diapers in multiple areas around the city including City Hall. She reported the numerous organizations who will benefit from the donated diapers and wipes. There will be a collection effort at the Twin Lakes Fred Meyers on Saturday, March 26 at 10:00 a.m. to 2:00 p.m. Mayor Ferrell reported on recent wildfires in the city's Sister City of Donghae, Korea. The wildfire burned eight square miles in Donghae; approximately twenty homes were damaged, one hundred residents displaced, and over three hundred buildings damaged or destroyed. The Federal Way Korean American Association is accepting donations for relief and aid. b. Council Committee Reports Parks/Recreation/Human Services/Public Safety Committee (PRHSPS): Councilmember Walsh noted items passed at the Committee meeting are on tonight's agenda for final approval. He noted the Committee discussed regulating improper disposal of needles, second-hand fentanyl exposure, and revenue projections for turf fields at Celebration Park. Mayor Ferrell added additional information regarding regulations regarding smoking dangerous substances on public transportation. City Attorney Call noted the ordinance is currently in draft form and is intended to address public spaces with emphasis on public transportation. Land Use/Transportation Committee (LUTC): No report was provided. Finance, Economic Development Regional Affairs Committee (FEDRAC): Councilmember Tran noted the next meeting would be held March 22 at 5:00 p.m. at City Hall. Lodging Tax Advisory Committee (LTAC): Councilmember Assefa-Dawson had no report. Deputy Mayor and Regional Committees Report: Deputy Mayor Honda reported on her attendance at various regional meetings including the Public Issues Committee (PIC) meeting, Seattle -King County Board of Health, and the South County Area Transportation Board. She further noted the Senior Advisory Commission will be meeting next week and are planning a Senior Health and Wellness Fair. Council President Report: Council President Kochmar reported on their trip to Washington D.C., where much of Capitol Hill remains shut down due to COVID restrictions. While in D.C. they attended the National League of Cities Conference and were able to meet virtually with Adam Smith's Office where they lobbied for federal dollars for broadband and turf fields. She is excited to push for federal dollars for Federal Way. Councilmember Assefa-Dawson and Deputy Mayor Honda look forward to reporting more when they return from Washington D.C. Federal Way City Council Regular Minutes Page 2 of 8 March 15, 2022 4. PUBLIC COMMENT Jane Sidlo reported on her continued concern regarding "Agenda 21" a political movement and global plan of action which she believes is seeking to control the world; she feels US citizens rights are being trampled on. Susan Strong spoke in concern over the very low rankings statewide of the four high schools in the Federal Way School District in science, math and literacy. She would like to understand why the schools are failing and supports bringing the district meetings back to city hall. Ken Blevens echoed previous comments and concern for the school district rankings statewide; he believes the school district should return to holding meetings at City Hall for transparency to tax -payers. He supports the proposal to move public comment earlier in the agenda; he also believes reading letters into the record at the meeting should remain, as should the use of "citizen comment" versus "public comment". Geoffrey Tancredi shared school statistics noting Todd Beamer High School scores the lowest of all high schools in Federal Way ranking 411; Thomas Jefferson ranks 394; and Decatur ranks 376 out of 455 total schools. He further shared state averages in comparison to Federal Way percentages. He is concerned the School Board meetings are not televised. Cynthia Ricks-Maccotan spoke as the Community Integration Program Manager for Virginia Mason Health, and was pleased to report a sharp decrease in the number of Federal Way referrals of youth of color to juvenile detention. Referrals have decreased from 223 in 2015, to 55 in 2021. She extended kudos to the Federal Way Police Department and Community Partners who are working on behalf of our youth. Carolyn Hoover is concerned those waiting for the bus cannot use the shelter due to people who are passed out or sleeping. She shared a story of someone camping in her backyard sharing the police who were helpful in moving them along. She would like to see more treatment programs and not just relocating them throughout the city. Betty Taylor shared a clothing line her recently slain grandson, Ezra Taylor started. Along with her daughter, they are promoting the clothing line "Keep it Easy" in pop up shops and throughout the community on the 26th of every month. Letter from Derek Purton with questions regarding the current solid waste management contract and increased costs to customers read by City Clerk Stephanie Courtney. Letter from Mark Strong supporting a fiber-optic municipal broadband read by City Clerk Stephanie Courtney. 5. CONSENT AGENDA a. Minutes: March 1, 2022 Regular and Special Meeting Minutes b. Puget Sound Energy (PSE) Power Pole Easement c. Lawson Contracting, dba Wright Roofing LLC Retainage Release d. 2021 Program Year Consolidated Annual Performance and Evaluation Report (CAPER) e. Systems for Public Safety Agreement - Amendment 2 f. Jail Services Contract - Puyallup City Jail Federal Way City Council Regular Minutes Page 3 of 8 March 15, 2022 g. Distribution Agreement between Seattle Police Department and Federal Way Police Department h. Puget Sound Auto Theft Task Force (PSATT) Interlocal Cooperative Agreement i. Amendment to the Edward Byrne Memorial Justice Assistance Grant (JAG) FY 2018 j. NTS Program Project — 30th Ave SW (SW 312th PI to SW 320th St) pulled and approved separately. k. NPDES Annual Report and Stormwater Management Program (SWMP) Plan Update I. Transportation Grant Funding Applications Deputy Mayor Honda pulled item j. COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF ITEMS A THROUGH I; AND K-L ON THE CONSENT AGENDA; SECOND BY COUNCILMEMBER ASSEFA-DAWSON. The motion passed unanimously as follows: Council President Kochmar yes Deputy Mayor Honda yes Councilmember Assefa-Dawson yes Councilmember Norton yes Councilmember Tran yes Councilmember Walsh yes Councilmember Dovey excused j. NTS Program Project — 30th Ave SW (SW 312th PI to SW 320th St) EJ Walsh provided a presentation on this item which was discussed at length at the LUTC Committee meeting on Monday, March 14 regarding Twin Lakes Neighborhood Traffic Safety. The recommendation is to phase the traffic calming measures over multiple years following Council policy. The policy limits spending to $15,000 per neighborhood, per year, to ensure equity throughout the city and the $50,000 budget is not spent on one neighborhood. The staff recommendation, which is inline with policy, provides for 3 speed humps in 2022, 2 more speed humps in 2023 (for a total of 5); bank funds in 2024 and erect the traffic circle in 2025, if still warranted. Council thanked Mr. Walsh for the presentation and asked various clarifying questions including sharing their concern for the safety of students in the area, as this neighborhood borders Decatur High School. Mr. Walsh answered additional questions regarding collision history, which this area does not have, and addressed if there are possible other requests for neighborhood traffic measures pending for the annual budget. In response to additional questions, he noted the difference needed to fund all speed humps in 2022 is $8,400. Mayor Ferrell agreed to find $8,400 in the general fund, if the Council desires to construct all speed humps in 2022. DEPUTY MAYOR HONDA MOVED TO APPROVE INSTALLING FIVE (5) SPEED HUMPS ON 30TH AVE SW IN 2022 AT A COST OF $12,600 PLUS AMENDING THE BUDGET TO ALLOCATE AN ADDITIONAL $8,400 FROM THE GENERAL FUND; COUNCIL PRESIDENT KOCHMAR SECOND. The motion passed unanimously 6-0 as follows: Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmemberpovey excused Councilmember Norton yes Federal Way City Council Regular Minutes Page 4 of 8 March 15, 2022 6. COUNCIL BUSINESS a. Resolution: Amending Council Rules of Procedure — Changing Order of Meeting to take Public Comment Earlier/APPROVED RESOLUTION NO. 22-822 b. Resolution: Amending Council Rules of Procedure — Decorum in Meetings/APPROVED RESOLUTION NO. 22-823 c. Resolution: Amending Council Rules of Procedure — Written Comments /APPROVED RESOLUTION NO. 22-824 d. Resolution: Amending Council Rules of Procedure — Update to Travel & Expenses/APPROVED RESOLUTION NO. 22-825 e. Resolution: Amending Council Rules of Procedure — Using the Term "Public" instead of "Citizen" /APPROVED RESOLUTION NO. 22-826 City Attorney Ryan Call presented all five proposed amendments to the Council Rules of Procedure before the Council for consideration. He referenced a hearty discussion on each of these topics at the City Council Retreat, and has taken Council direction and brought back the five (5) items for Council consideration. He briefed the Council on the following proposed changes: • Order of Meeting - Reordering the agenda to move public comment earlier in the meeting. • Decorum in Meetings - Limiting "cheers and jeers" from the audience as audible support or disapproval of the speaker's comments. This rule would not apply to a response of awards or recognitions. • Written Comment - Written comments will be forwarded to Council and uploaded to the website, instead of reading them out loud during meetings. • Travel & Expenses - Councilmembers may use city funds to purchase seats to attend charity or civic events when attendance at the event will benefit the city. • Term "public" vs. "citizen" - The term citizen comment is used throughout the City Council Rules of Procedure, which can be exclusionary to those who live in the city, yet might not be a U.S. Citizen. The change would substitute the work "public" or ,'member of the public" throughout the rules. Councilmembers thanked Mr. Call for the presentation and preparing the resolutions. COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF THE PROPOSED RESOLUTION RELATED TO THE ORDER OF MEETINGS; SECOND BY COUNCILMEMBER NORTON. Council was pleased for this reorganization of the agenda; the intent is to get to public comment very quickly after the start of the meeting. The motion passed unanimously 6-0 as follows: Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes Councilmember Assefa-Dawson yes Councilmemberpovey excused Councilmember Norton yes COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF THE PROPOSED RESOLUTION RELATED TO DECORUM IN MEETINGS; SECOND BY DEPUTY MAYOR HONDA. Federal Way City Council Regular Minutes Page 5 of 8 March 15, 2022 Councilmember Tran suggested the rule include limiting "audio and visual displays". COUNCILMEMBER TRAN MOVED TO AMEND THE MOTION TO ADD THE LANGUAGE VISUAL DISPLAY; COUNCILMEMBER ASSEFA-DAWSON SECOND. The amendment passed unanimously 6-0; as follows: Council President Kochmar yes Deputy Mayor Honda yes Councilmember Assefa-Dawson yes Councilmember Norton yes Councilmember Tran yes Councilmember Walsh yes Councilmember Dovey excused Councilmember Walsh understands the intent, however believes there could be unintended consequences. City Attorney Call noted this rule would be enforced by, and at the discretion of the Chair. He also clarified this policy is directed at the audience members, to ensure everyone is comfortable in providing their comments. The main motion as amended passed 4-2 as follows: Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh no Councilmember Assefa-Dawson yes Councilmember Dovey excused Councilmember Norton no DEPUTY MAYOR HONDA MOVED APPROVAL OF THE PROPOSED RESOLUTION RELATED TO WRITTEN COMMENTS; SECOND BY COUNCILMEMBER NORTON. Council President Kochmar believes it is important to read individual letters. Councilmember Assefa-Dawson suggested with remote attendance, anyone is able to call and provide comments without needing to travel to City Hall. Councilmembers shared their understanding of how other cities handle written comment, and support the letters being added to the meeting file and available on the city website. Council would also like names to be read at the meeting of any written comments accepted for that specific meeting. The motion passed 5-1 as follows: Council President Kochmar no Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes Councilmember Assefa-Dawson yes Councilmember Dovey excused Councilmember Norton yes COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF THE PROPOSED RESOLUTION RELATED TO COUNCIL TRAVEL & EXPENSES; SECOND BY COUNCILMEMBER TRAN. The motion passed unanimously 6-0 as follows: Council President Kochmar yes Deputy Mayor Honda yes CouncilmemberAssefa-Dawson yes Councilmember Norton yes Councilmember Tran yes Councilmember Walsh yes Councilmember Dovey excused COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF THE PROPOSED RESOLUTION RELATED TO USING THE TERM "PUBLIC" INSTEAD OF "CITIZEN" IN THE COUNCIL RULES OF PROCEDURE; SECOND BY COUNCILMEMBER TRAN. Councilmembers discussed the option of using the term "public", "resident" or "citizen", and clarified it is not the intent to limit anyone who is giving testimony, however there was a desire to be able to identify speakers that are city residents. Federal Way City Council Regular Minutes Page 6 of 8 March 15, 2022 Council also discussed the term "citizen" and how it could be viewed as exclusionary to some who reside in the city, yet are not U.S. citizens. Council is open to all comments however believe feedback from residents is different than the comments from those living outside the city. COUNCILMEMBER WALSH MOVED TO AMEND THE MOTION TO CHANGE THE TERM "PUBLIC" TO "RESIDENT"; COUNCILMEMBER NORTION SECOND. The amendment failed 3-3 as follows: Council President Kochmar no Councilmember Tran yes Deputy Mayor Honda no Councilmember Walsh yes CouncilmemberAssefa-Dawson no Councilmember Dovey excused Councilmember Norton yes Councilmembers requested those making comment first state their name and connection (resident, business owner) for the record, prior to beginning comments. City Attorney Call stated the sign-up sheets in Council Chambers will be updated to include that language, and staff will post a reminder on the podium, if possible. The main motion passed 5-1 as follows: Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmember Dovey excused Councilmember Norton no ADDED ITEM: Approval Grant application for State Funding for Homeless Cleanup and Federal Grants for Drug Treatment program. Councilmember Norton shared information on two grants she would like to see the city apply for, including a federal grant to assist with drug treatment programs and a state grant to assist with homeless encampment cleanup. Mayor Ferrell asked if Councilmember Norton would like to make a motion directing the Mayor and Interim City Administrator look into these grant opportunities and report back to Council. COUNCILMEMBER NORTON MOVED TO DIRECT THE MAYOR AND INTERIM CITY ADMINISTRATOR TO INVESTIGATE AND REPORT BACK TO COUNCIL REGARDING THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES GRANT TO HELP CITIES WITH THE OPIOID CRISIS AND SPECIFICALLY HELP THE DRUG ADDICTED HOMELESS POPULATION FOR REHAB SERVICES; AND FURTHER INVESTIGATE THE WASHINGTON STATE DEPARTMENT OF ECOLOGY MATCHING GRANT FOR HOMELESS ENCAMPMENT CLEAN-UP; COUNCIL PRESIDENT KOCHMAR SECOND. The motion passed unanimously 6-0 as follows: Council President Kochmar yes Deputy Mayor Honda yes CouncilmemberAssefa-Dawson yes Councilmember Norton no Councilmember Tran yes Councilmember Walsh yes Councilmember Dovey excused Mayor Ferrell asked Interim City Administrator Brian Davis to provide a report back to Council at the next regular meeting regarding these grants. Federal Way City Council Regular Minutes March 15, 2022 Page 7 of 8 7. COUNCIL REPORTS Councilmember Walsh inquired as to the Grant Writer position which was previously approved in the budget stating he would like to see that position refilled. He is also thankful for a Council who are able to discuss issues and disagree without being disagreeable. Councilmember Tran shared his perspective on the current events unfolding in Ukraine and how he is reminiscent of his childhood and the fall of Saigon, 46 years ago. He personally relates to what the Ukrainian people are going through and suggested a YouTube video of a young 9-year old Ukrainian singer. Councilmember Norton had no report. Councilmember Assefa-Dawson thanked Councilmember Tran for sharing his story, and noted war is devastating and destroys both lives and families. She was reminded of her recent trip to Ethiopia earlier in the year where the children were attending school under a tree due to the schools being destroyed. She believes in fighting for what we love, rather than fighting what we hate. Deputy Mayor Honda was pleased to attend the National League of Cities (NLC) Conference in Washington D.C. She noted there is a large delegation from South King County and it was nice to partner with their friends from neighboring jurisdictions. She extended prayers to the Pierce County Sheriff's Department as two deputies were shot. She extended safe wishes for all police officers. Council President Kochmar reported the war in Ukraine is very big news in Washington DC, noting Ukraine President Zelensky is requesting a humanitarian drop. She extended sympathies to the reporters killed in Ukraine and the hearts that are breaking as the war continues. She reminded everyone of the Multi -Service Center Crab Feed is coming in June. She was also pleased to report they would be meeting with Senator Murray's office tomorrow in DC. Mayor Ferrell thanked Councilmember Tran and the Council for their comments; he offered prayers to the Pierce County Deputies and their families, and to our brothers and sisters in Ukraine. 8. ADJOURNMENT There being nothing further on the agenda; the regular meeting was adjourned at 8:54 p.m. Attest: _Nm"Itt& Sieplianie Courtney, C City Clerk Approved by Council: 04I o512p2Z Federal Way City Council Regular Minutes Page 8 of 8 March 15, 2022